HomeMy WebLinkAbout08-21-2024 City Council Agenda Packet, amended 08-22-2024Saratoga City Council Agenda August 21, 2024 – Page 1 of 5
SARATOGA CITY COUNCIL
REGULAR MEETING
AUGUST 21, 2024
AMENDED AGENDA
• 08/19/2024 ITEM 2.2 SUPPLEMENTAL MEMO ADDED
• 08/21/2024 JOINT SESSION PRESENTATION SLIDES ADDED
• 08/21/2024 ITEM 1.5 WRITTEN COMMUNICATIONS ADDED
• 08/21/2024 ITEM 2.1 WRITTEN COMMUNICATIONS ADDED
• 08/21/2024 ITEM 2.1 PRESENTATION SLIDES ADDED
• 08/21/2024 ITEM 2.2 WRITTEN COMMUNICATIONS ADDED
• 08/22/2024 ITEM 1.3 WRITTEN COMMUNICATIONS ADDED
Public Participation Information
In accordance with Saratoga City Council’s Remote Public Participation Policy, members of the
public may participate in these meetings in person at the locations listed below or via remote
attendance (if applicable) using the Zoom information below. In the event remote participation
technology is unexpectedly unavailable, the meeting will proceed in person without remote
participation.
Members of the public can view and participate in the 6:00 p.m. Joint Session by:
1. Attending the meeting in person at:
• City Hall Linda Callon Conference Room located at 13777 Fruitvale Avenue, Saratoga CA
95070; OR
• 342 Co Rd 155, Abiquiu, NM 87510; OR
2. Accessing the meeting through Zoom
• Webinar URL: https://us02web.zoom.us/j/88482254658
• Webinar ID 884 8225 4658 OR
• Calling 1.408.638.0968 or 1.669.900.6833
Members of the public can view and participate in the 7:00 p.m. Regular Session by:
1. Attending the meeting in person at:
• City Hall Linda Callon Conference Room located at 13777 Fruitvale Avenue, Saratoga CA
95070; OR
• 342 Co Rd 155, Abiquiu, NM 87510; OR
2. Accessing the meeting through Zoom
• Webinar URL: https://us02web.zoom.us/j/81627041223
• Webinar ID: 816 2704 1223
• Call In: 1.408.638.0968 or 1.669.900.6833; OR
3. Viewing the meeting on Saratoga Community Access Television Channel 15 (Comcast
Channel 15, AT&T UVerse Channel 99 and calling in following the direction above; OR
4. Viewing online at www.saratoga.ca.us/watch and calling in following the direction above.
Saratoga City Council Agenda August 21, 2024 – Page 2 of 5
Written Communication
Comments can be submitted in writing at www.saratoga.ca.us/comment. Written communications
will be provided to the members of the City Council and included in the Agenda Packet and/or in
supplemental meeting materials.
Public Comment
Members of the public may comment on any item for up to three (3) minutes. The amount of time
for public comment may be reduced by the Mayor or by action of the City Council. Public
Comment will begin with speakers attending in-person first followed by those attending via Zoom.
Meeting Recording Information
In accordance with the Saratoga City Council’s Meeting Recording Policy, City Council Study
Sessions, Joint Meetings, Joint Sessions, Commission Interviews, Retreats, meetings with the
Planning Commission, and Regular Session Meetings are recorded and made available following
the meeting on the City website.
6:00 PM JOINT SESSION
City Hall, Linda Callon Conference Room | 13777 Fruitvale Avenue, Saratoga, CA 95070;
342 Co Rd 155, Abiquiu, NM 87510
Joint Session with Santa Clara County Sheriff’s Office and Santa Clara County Fire
Department
Recommended Action:
Receive updates from Santa Clara County Sheriff’s Office and Santa Clara County Fire
Department
Presentation Slides (added 08-21-2024)
Presentation Slides (added 08-21-2024)
7:00 PM REGULAR SESSION
Civic Theater, Council Chambers | 13777 Fruitvale Avenue, Saratoga, CA 95070; 342 Co Rd
155, Abiquiu, NM 87510
PLEDGE OF ALLEGIANCE
ROLL CALL
REPORT ON POSTING OF THE AGENDA
The agenda for this meeting was properly posted on August 15, 2024.
REPORT FROM JOINT SESSION
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
Any member of the public may address the City Council on matters not on the Agenda. The law
generally prohibits the City Council from discussing or taking action on such items. However, the
Council may instruct staff accordingly.
ANNOUNCEMENTS
Saratoga City Council Agenda August 21, 2024 – Page 3 of 5
1. CONSENT CALENDAR
The Consent Calendar contains routine items of business. Items in this section will be acted
on in one motion, unless removed by the Mayor or a Council Member. Any member of the
public may speak on an item on the Consent Calendar at this time, or request that the Mayor
remove an item from the Consent Calendar for discussion.
1.1. City Council Meeting Minutes
Recommended Action:
Approve the Minutes for the July 3, 2024, City Council Regular Meeting.
Staff Report
Attachment A - Minutes for the July 3, 2024 City Council Regular Meeting
1.2. Accounts Payable Check Registers
Recommended Action:
Review and accept the 06/27/2024, 07/03/2024, 07/11/2024, 07/18/2024, 07/26/2024,
07/31/2024, and 08/08/2024 accounts payable vendor payment check registers.
Staff Report
Attachment A - Check Register 06-27-2024
Attachment B - Check Register 07-03-2024 Period 13
Attachment C - Check Register 07-03-2024 Period 1
Attachment D - Check Register 07-11-2024 Period 13
Attachment E - Check Register 07-11-2024 Period 1
Attachment F - Check Register 07-18-2024 Period 13
Attachment G - Check Register 07-18-2024 Period 13
Attachment H - Check Register 07-18-2024 Period 1
Attachment I - Check Register 07-26-2024 Period 13
Attachment J - Check Register 07-26-2024 Period 1
Attachment K - Check Register 07-31-2024 Period 13
Attachment L - Check Register 07-31-2024 Period 1
Attachment M - Check Register 08-08-2024 Period 13
Attachment N - Check Register 08-08-2024 Period 2
1.3. Resolution Supporting Universal Childcare
Recommended Action:
Adopt the Resolution supporting efforts to provide Universal Childcare to all children in the
State of California.
Staff Report
Attachment A - Resolution
Supplemental Memo - Written Communications (added 08-22-2024)
1.4. Lynx Technologies, Inc. Geographic Information System Consultant Contract in the
amount of $37,500
Recommended Action:
Authorize the City Manager to execute a contract with Lynx Technologies, Inc. for
Geographic Information System (GIS) Consultant services in the amount of $37,500.00 for
FY 2024-25.
Staff Report
Attachment A – Proposed Contract
Saratoga City Council Agenda August 21, 2024 – Page 4 of 5
1.5. Budget Resolution to increase Capital Improvement Program budget in the amount of
$102,300 for El Quito Park Pickleball Courts for improved security and sound mitigation.
Recommended Action:
Adopt the Resolution appropriating $102,300 from the unallocated Park Development Fund
balance into the El Quito Park Pickleball Courts CIP Fiscal Year 2024/2025 budget.
Staff Report
Attachment A - Budget Resolution
Supplemental Memo - Written Communications (added 08-21-2024)
1.6. Contract for tree planting with Our City Forest
Recommended Action:
Authorize the City Manager to execute a two-year contract agreement with Our City Forest
for residential tree planting.
Staff Report
Attachment A – Our City Forest Contract Agreement
2. GENERAL BUSINESS
2.1. Economic Vitality Ad Hoc Committee Report
Recommended Action:
Receive report and discuss next steps for the Economic Vitality Ad Hoc Committee.
Staff Report
Attachment A - Written Comments to Ad Hoc Committee
Presentation Slides (added 08-21-2024)
Supplemental Memo - Written Communications (added 08-21-2024)
2.2. Resolution Appointing Kookie Fitzsimmons and Tina Walia to the Saratoga City
Council
Recommended Action:
1. Adopt the Resolution cancelling the November 5, 2024 General Municipal Election and
appointing Kookie Fitzsimmons and Tina Walia to the Saratoga City Council; or
2. Take no action to appoint nominees and proceed with the November 5, 2024 General
Municipal Election for the election of two City Council Members.
Staff Report
Attachment A - City Council Resolution Cancelling Election
Attachment B - Notice-Certification of Candidates
Supplemental Memo - Item 2.2 Supplemental Material
Supplemental Memo - Written Communications (added 08-21-2024)
COUNCIL ASSIGNMENTS
Council Assignments
CITY COUNCIL ITEMS
COUNCIL COMMUNICATIONS
CITY MANAGER'S REPORT
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
Saratoga City Council Agenda August 21, 2024 – Page 5 of 5
ADJOURNMENT
CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA
PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT
I, Britt Avrit, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting
of the City Council was posted and available for review on August 15, 2024 at the City of Saratoga,
13777 Fruitvale Avenue, Saratoga, California and on the City's website at www.saratoga.ca.us.
Signed this 15th day of August 2024 at Saratoga, California.
Britt Avrit, MMC, City Clerk
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials
provided to the City Council by City staff in connection with this agenda, copies of materials
distributed to the City Council concurrently with the posting of the agenda, and materials
distributed to the City Council by staff after the posting of the agenda are available on the City
website at www.saratoga.ca.us and are available for review in the office of the City Clerk at 13777
Fruitvale Avenue, Saratoga, California.
In compliance with the Americans with Disabilities Act and the Governor’s Executive Order, if
you need assistance to participate in this meeting, please contact the City Clerk at
bavrit@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The City
will use its best efforts to provide reasonable accommodations to provide as much accessibility as
possible while also maintaining public safety. [28 CFR 35.102-35.104 ADA title II]
SHERIFF’S UPDATE for
SARATOGA CITY COUNCIL
COUNTYSHERIFF.SCCGOV.ORG
SANTA CLARA COUNTY
OFFICE OF THE SHERIFF
5
AGENDA :
•Introductions
•Brief Crime Update
•Automated License Plate Readers
•Drone Program
6
PROPERTY CRIME TOTALS 2021-2024 * *JAN-JUL
0 10 20 30 40 50 60 70 80
ID Theft, Forgery, Fraud
Vandalism
Auto Theft
Grand Theft
Vehicle Burglary
Commercial Burglary
Residential Burglary
Robbery
ID Theft, Forgery,
Fraud Vandalism Auto Theft Grand Theft Vehicle Burglary Commercial
Burglary
Residential
Burglary Robbery
2021 68 43 12 36 15 15 56 5
2022 76 16 7 51 14 19 75 5
2023 73 32 10 41 15 12 56 6
2024*62 16 2 19 9 5 23 5
7
RESIDENTIAL BURGLARIES10-Year Totals
98
123 130
69 72 78
49 56
75
56
23
0
20
40
60
80
100
120
140
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024*
*The data for 2024 reflects residential burglaries reported between Jan 1st – July 31st
8
Residential Burglaries Per Month
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOTAL
2019 10 5 7 2 13 7 2 5 7 2 8 10 78
2020 8 11 4 0 2 2 1 3 5 6 1 6 49
2021 8 5 1 0 3 8 1 6 8 4 3 9 56
2022 7 7 2 2 3 12 6 6 4 10 9 7 75
2023 11 13 6 4 4 2 3 2 3 1 3 4 56
2024 2 4 5 2 7 2 1 23
9
ALPR Productivity
2022
•6 stolen vehicles located/recovered
•3 stolen license plates located/recovered
•1 missing person case, provided assisted in
location
•3 suspects arrested
•2 investigative leads
•1 wanted vehicle located
•1 warrant served
2023
•13 stolen vehicles located/recovered
•8 stolen license plates located/recovered
•1 missing person case, provided assisted in
location
•24 suspects arrested
•19 warrants served
2024
•8 stolen vehicles located/recovered
•6 stolen plates located/recovered
•14 suspects arrested
•7 warrants served
•1 wanted vehicle located (involved in hit-
and-run)
Carjacking
Loaded
Firearm
Robbery
Assault with
Deadly
Weapon
Vehicle Theft
Mail Theft
Identity Theft
Burglary Tools
Possession of
Stolen
Property
Reckless
Evading
Resisting
Arrest
Narcotics
Hit and Run
DUI
Arrests for charges related to:
10
ALPR Arrest Case Highlight
Sheriff’s Case# 24-113 -0082
On April 22nd, at approximately 8:16 a.m., deputies responded
to an automated license plate reader notification for a stolen
vehicle on Saratoga Avenue at Highway 85. An investigation
revealed the vehicle was stolen from Santa Cruz and was still
outstanding.
Deputies located and stopped the vehicle a short time later.
The suspect driver was wearing body armor at the time of the
stop and was also in possession of loaded firearms, including a
short barrel rifle without a serial number, and loaded high-
capacity magazines.
The suspect initially refused to provide identifying information
or answer any questions, but ultimately cooperated and
admitted to having criminal history in Canada. Further
investigation revealed the suspect had outstanding warrants in
Canada, in addition to prior arrests there for robbery and
weapons related charges.
The suspect was arrested and booked into Main Jail.
11
UNMANNED AERIAL
SYSTEM (UAS)
PROGRAM
SANTA CLARA COUNTY
OFFICE OF THE SHERIFF
COUNTYSHERIFF.SCCGOV.ORG
12
UNMANNED AERIAL SYSTEM (UAS)
IN LAW ENFORCEMENT
1,500+ Agencies in 48 States have a UAS program in place.
518% growth in agencies adopting a program in a 24-month time
frame (2015 – 2017).
On average, the initiation cost for the program is less than
$200,000 to include equipment purchase and pilot training.
All law enforcement agencies in Santa Clara County have UAS
programs with the exception of 2.
13
BENEFITS OF UAS
De-Escalation Attempts for Peaceful Resolution and Use of Force Avoidance
Rapid Deployment / Flexible Tasking
Indoor / Outdoor Use
Live Streaming to Incident Commanders on Critical Incidents
Minimal Purchase / Repair Costs
Evidence Gathering / Review
Public Transparency
Force Multiplier
14
ELEMENTS OF THE SHERIFF’S OFFICE UAS PROGRAM
Policy for UAS Use and oversight
o The new policy is available on the
Sheriff’s Office website
Operator Training and Certification
Flight and Maintenance Logs
Public Information & Transparency to
be posted on the website
Data Management Continuity (Axon)
Privacy Protection
Compliance with FAA regulations
(public safety vs. hobbyist)
Complaint Process:
o Supervisor On Scene
o Internal Affairs
o Written, phone or in person (any
Sheriff’s Office station)
o Email through Military Equipment
Coordinator
15
APPROVED USES OF UAS (DRONES)
Preservation of Life Missions
Suspect Apprehensions
Location of Lost or Missing
Persons
Search and Rescue Missions
Natural Disaster Response
Assist in Fire/Arson
Investigation
Pursuant to a Search Warrant
Hazardous or Explosive
Materials Response
Crime Scene Evidence
Documentation
Accident
Investigation/Reconstruction
Security and Dignitary
Protection Details
16
PROHIBITED USES OF UAS
Random surveillance activities with no legitimate public safety purpose.
To target a person based solely on individual characteristics such as but not limited to race, ethnicity, national origin, religion, disability, gender or sexual orientation.
To harass, intimidate or discriminate against any individual or group.
To conduct personal business of any type.
Shall not be weaponized.
Shall not be integrated with facial recognition or biometric technology.
Shall not be used in violation of any Sheriff’s Office policy or FAA regulation.
17
TRAINING & CERTIFICATIONS
All qualified Deputies will earn their FAA Part 107 remote pilot’s license.
Initial aeronautical knowledge test contains approximately 200 questions on topics to include:
o Aircraft limitations
o Airspace classifications
o Flight restrictions
o Emergency procedures
License is valid for 2 years.
Recurrent scenario and skillset training will be required by the Sheriff’s Office.
18
FAA CERTIFICATE OF AUTHORIZATION (COA)
Categorized as a public entity aircraft operation.
Allows Departments to self-certify pilot training standards.
Policies and Procedures are established by the Department.
Permissions by the FAA to operate in more controlled airspaces
than Part 107.
19
PART 107 VS. COA
20
ASSEMBLY BILL 481
UAS’s are defined as military equipment under AB 481 and fall
under our Military Equipment Funding, Acquisition, and Use Policy
(Policy 606).
As part of the requirement for law enforcement agencies utilizing
“military equipment”, the Sheriff’s Office created a policy that
ensures compliance with statutory requirements and other
established Sheriff’s Office policies and procedures.
21
ASSEMBLY BILL 230 & 392
Assembly Bill 392 and Senate Bill 230 have emphasized the continued need for law enforcement to leverage de-escalation tools and tactics.
De-escalation should be used whenever possible to minimize, divert, or eliminate conflict or potential for use of force.
The Sheriff’s Office use of the UAS will provide an ability to decrease our use of force and provide for increased officer safety.
The information provided by the UAS would allow for improved oversight of critical incidents and allows for better tactical decision making.
22
PROGRESS AND RESEARCH
Sheriff’s Office UAS program research focused on how a UAS
program could be implemented responsibly, cost effectively, and
transparently while meeting the needs of public safety.
Evaluation of best practices both in State and Nationally.
Attendance at UAS symposiums and public safety workshops.
Surveillance Use Policies established to comply with the County
Surveillance Technology & Community Safety Ordinance.
Policy reviewed by OCLEM (independent review).
23
PROGRESS AND RESEARCH (CONT.)
Procurement of 8 exterior UAS’s (Skydio X10) distributed between
Patrol, SERT, and Search & Rescue.
Job interest memorandum, interview and selection of 13 pilots (9
of which work out of the West Valley Patrol Division).
Skydio training to certify 4 pilots as “expert operators” in order to
train the other operators in departmental trainings.
24
FUTURE STEPS
Recurrent training for UAS operators to include program policies,
deployment procedures, FAA reporting, pre/post flight
inspections, utilizing visual observers, night operations, airport
operations, restricted airspace authorization, radio/terminology,
weather.
Tentative go-live date at the end of September.
25
SKYDIO X10
SPECS
40 min flight time
Deployment time <40sec
IP55 certified against dust and
water
Thermal imaging (640 x 512)
64MP zoom camera
3D Rendering
Obstacle avoidance
7.5 mile flight range
Spotlight/Speaker/Mic attachments
26
QUESTIONS
27
CITY OF SARATOGA UPDATE
AUGUST 21, 2024
28
INSIDE SANTA CLARA COUNTY FIRE DEPARTMENT
WWW.YOUTUBE.COM/@SCCFIREDEPT 29
CITY OF SARATOGA
Fire Stations
•Saratoga Station (73)
•West Valley Station (79)
Unique hazards
•Wildland Urban Interface (WUI)
•Highway 9
•Residential care / skilled nursing facilities
•West Valley College
Served by two fire districts
30
2023 CALENDAR YEAR
31
2023 CALENDAR YEAR
32
2023/24 FISCAL YEAR
33
2023/24 FISCAL YEAR
34
COMMUNITY EDUCATION
2023 Calendar Year
•71 Programs conducted reaching 7,912 Saratogans
2023/24 Fiscal Year (July 2023 – June 2024)
•73 programs conducted reaching 7,841 Saratogans
Request A Program or Service
•County Fire offers many complimentary and low-cost fire and life safety courses
•Community members may request a program or service online: www.sccfd.org
•Topics include career presentations, community events, evacuation/fire drills, station tours, and training in CPR, disaster preparedness, wildfire preparedness, and more 35
EMERGENCY ALERTS & WARNINGS
Register at AlertSCC.org
•AlertSCC is the official alert and warning system in SC County
•Community members are urged to register for alerts delivered
by zipcode and based on user preference (phone, text, email)
Visit Protect.Genasys.com
•Formerly known as Zonehaven, Genasys provides timely and
accurate evacuation-related information specific to geographic
regions
•Search by address to determine your evacuation zone
•Visit the site (or app) to view evacuation orders, warnings, or
other safety-related advisements
36
2023/24 ACCOMPLISHMENTS
Prefire Management & Wildfire Resilience Program
•Grew the Vasona Crew from 8 to 10 positions
•Completed 7 protective fuel break projects which give us time to respond in the event of wildfire
•All projects benefit the District, as wildfire does not recognize jurisdictional boundaries
•Saratoga Projects: Pierce Road, Prospect Road, Bohlman Road
•Community Wildfire Protection Plan complete; Annexes in progress and will be complete by December 2024
Restructuring
•Added a temporary Assistant Fire Chief position to enhance leadership capacity; now 2 Assistant Fire Chiefs
•Combined Public Information and Community Education and Risk Reduction programs, strengthening
internal collaboration and outreach capabilities
Technology
•New Computer Aided Dispatch system launched in Sept. 2023
•Offers enhanced dispatching capabilities
•Quicker and more efficient dispatching of emergency resources
37
CAPITAL IMPROVEMENTS: APPARATUS
New Apparatus
•Engine 73 (Saratoga Station)
•Engine 76 (Loyola Station)
•Engine 80 (Sunnyoaks Station)
Fleet Replacement Vehicles
•7 Hybrid Ford F-150 Trucks
•2 Ford Rangers
Coming in 2024/25
•Rescue 73
•Truck 74
•Water Tender 76
38
CAPITAL IMPROVEMENTS: FACILITIES
Administrative Headquarters Relocation
•1315 Dell Avenue, Campbell CA 95008
•All administrative functions under one roof
•One-stop shop for customers
Redwood Fire Station Rebuild
•Replaced modular building that served as fire station in Los Gatos mountains for more than 40 years
•Designed to meet modern fire station needs and enhances firefighter health and wellness
39
2024 GOALS
Preparedness
•Continue strengthening City/Town Partnerships for a
safer community
•Continue developing high-quality, accessible
educational programs
•Continue providing efficient Santa Clara County
Operational Area coordination
Planning
•Replacement of next Fire Station
•Repurposing of former headquarters building/property
•Search for property to accommodate training needs
40
THANK YOU
Suwanna Kerdkaew, Fire Chief
Santa Clara County Fire Department
408.378.4010
info@sccfd.org
41
SARATOGA CITY COUNCIL
MEETING DATE:August 21, 2024
DEPARTMENT:City Manager’s Department
PREPARED BY:Britt Avrit, MMC, City Clerk
SUBJECT:City Council Meeting Minutes
RECOMMENDED ACTION:
Approve the Minutes for the July 3, 2024,City Council Regular Meeting.
BACKGROUND:
Draft City Council Minutes for each Council Meeting are taken to the City Council to be reviewed
for accuracy and approval. Following City Council approval, minutes are retained for legislative
history and posted on the City of Saratoga website. The draft minutes are attached to this report
for Council review and approval.
ATTACHMENTS:
Attachment A -Minutes for the July 3, 2024 City Council Regular Meeting
42
Saratoga City Council Minutes ~ July 3, 2024 ~ Page 1 of 7
MINUTES
WEDNESDAY, JULY 3, 2024
SARATOGA CITY COUNCIL REGULAR MEETING
At 6:00 p.m., the City Council held a Closed Session in the Linda Callon Conference Room.
Mayor Zhao invited public comment.
No one requested to speak.
Mayor Zhao called the Regular Session to order at 7:00 p.m.
ROLL CALL
PRESENT:Mayor Yan Zhao, Vice Mayor Belal Aftab, Council Members Kookie
Fitzsimmons, Chuck Page, Tina Walia
ABSENT:None
ALSO PRESENT:Matt Morley, City Manager
Richard Taylor, City Attorney
Leslie Arroyo, Assistant City Manager
John Cherbone, Public Works Director
Bryan Swanson, Community Development Director
Ryan Hinchman, Administrative Services Director
Britt Avrit, City Clerk
REPORT ON POSTING OF THE AGENDA
The City Clerk reported the agenda for this meeting was properly posted on June 27, 2024.
REPORT FROM CLOSED SESSION
Mayor Zhao stated the City Council met in Closed Session prior to the regular meeting with no
reportable action.
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS; IN-PERSON
ATTENDEES
The following individuals spoke at this time:
Naiema Din discussed her family’s experience with the war in Gaza.
Bill Dalton discussed information provided by speakers at a recent City Council meeting.
ANNOUNCEMENTS
Mayor Zhao shared information about the July 4
th Celebration, “America the Beautiful”, “Let’s
Hike,” and the City Council Summer Recess.
43
Saratoga City Council Minutes ~ July 3, 2024 ~ Page 2 of 7
CEREMONIAL ITEM
Appointment of Heritage Preservation Commissioner
Recommended Action:
Adopt the Resolution appointing Bill Cooper to the Heritage Preservation Commission and
direct the City Clerk to administer the Oath of Office.
RESOLUTION 24-045
WALIA/FITZSIMMONS MOVED TO ADOPT THE RESOLUTION APPOINTING
BILL COOPER TO THE HERITAGE PRESERVATION COMMISSION AND
DIRECT THE CITY CLERK TO ADMINISTER THE OATH OF OFFICE.MOTION
PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, PAGE, WALI, AFTAB,
ZHAO. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
The City Clerk administered the Oath of Office at this time.
1.CONSENT CALENDAR
Mayor Zhao invited public comment.
The following individual spoke at this time: Bill Dalton
Council Member Page requested Item 1.5 be pulled for separate discussion.
1.1. City Council Meeting Minutes
Recommended Action:
Approve the Minutes for the June 19, 2024, City Council Regular Meeting.
PAGE/FITZSIMMONS MOVED TO APPROVE THE MINUTES FOR THE JUNE 19,
2024, CITY COUNCIL REGULAR MEETING.MOTION PASSED BY THE
FOLLOWING VOTE: AYES: FITZSIMMONS, PAGE, WALIA, AFTAB, ZHAO. NOES:
NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
1.2. Accounts Payable Check Registers
Recommended Action:
Review and accept the 06/13/2024 and 06/20/2024 accounts payable vendor payment check
registers.
PAGE/FITZSIMMONS MOVED TO REVIEW AND ACCEPT THE 06/13/2024 AND
06/20/2024 ACCOUNTS PAYABLE VENDOR PAYMENT CHECK REGISTERS.
MOTION PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, PAGE,
WALIA, AFTAB, ZHAO. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE.
ABSENT: NONE.
1.3. Treasurer’s Report for the Month Ended May 31, 2024
Recommended Action:
Review and accept the Treasurer’s Report for the month ended May 31, 2024.
44
Saratoga City Council Minutes ~ July 3, 2024 ~ Page 3 of 7
PAGE/FITZSIMMONS MOVED TO REVIEW AND ACCEPT THE TREASURER’S
REPORT FOR THE MONTH ENDED MAY 31, 2024.MOTION PASSED BY THE
FOLLOWING VOTE: AYES: FITZSIMMONS, PAGE, WALIA, AFTAB, ZHAO. NOES:
NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
1.4. Award Copier Lease Agreement
Recommended Action:
Adopt the Resolution to authorize the City Manager to enter into a five-year lease
agreement with Toshiba Business Solutions for the City’s copier fleet in the amount of
$111,820.
RESOLUTION 24-046
PAGE/FITZSIMMONS MOVED TO ADOPT THE RESOLUTION TO AUTHORIZE
THE CITY MANAGER TO ENTER INTO A FIVE-YEAR LEASE AGREEMENT
WITH TOSHIBA BUSINESS SOLUTIONS FOR THE CITY’S COPIER FLEET IN
THE AMOUNT OF $111,820.MOTION PASSED BY THE FOLLOWING VOTE: AYES:
FITZSIMMONS, PAGE, WALIA, AFTAB, ZHAO. NOES: NONE. ABSTAIN: NONE.
RECUSED: NONE. ABSENT: NONE.
1.5. Extension of the agreement with Disability Access Consultants (DAC) until December
31, 2024
Recommended Action:
Authorize the City Manager to execute a contract extension with Disability Access
Consultants (DAC) for Americans with Disability Act (ADA) Self-Evaluation and
Transition Plan until December 31, 2024.
PAGE/FITZSIMMONS MOVED TO AUTHORIZE THE CITY MANAGER TO
EXECUTE A CONTRACT EXTENSION WITH DISABILITY ACCESS
CONSULTANTS (DAC) FOR AMERICANS WITH DISABILITY ACT (ADA) SELF-
EVALUATION AND TRANSITION PLAN UNTIL DECEMBER 31, 2024.MOTION
PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, PAGE, WALIA,
AFTAB, ZHAO. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
1.6. Contract for IT Support Services with ZAG Technical Services
Recommended Action:
Authorize the City Manager to execute a three-year contract agreement with ZAG Technical
Services (ZAG) for IT Support Services.
PAGE/FITZSIMMONS MOVED TO AUTHORIZE THE CITY MANAGER TO
EXECUTE A THREE-YEAR CONTRACT AGREEMENT WITH ZAG TECHNICAL
SERVICES (ZAG) FOR IT SUPPORT SERVICES.MOTION PASSED BY THE
FOLLOWING VOTE: AYES: FITZSIMMONS, PAGE, WALIA, AFTAB, ZHAO. NOES:
NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
1.7. Contract for Microsoft licenses with SoftwareONE
Recommended Action:
Authorize the City Manager to execute a three-year Microsoft Enterprise Agreement
through SoftwareONE.
45
Saratoga City Council Minutes ~ July 3, 2024 ~ Page 4 of 7
PAGE/FITZSIMMONS MOVED TO AUTHORIZE THE CITY MANAGER TO
EXECUTE A THREE-YEAR MICROSOFT ENTERPRISE AGREEMENT
THROUGH SOFTWAREONE.MOTION PASSED BY THE FOLLOWING VOTE:
AYES: FITZSIMMONS, PAGE, WALIA, AFTAB, ZHAO. NOES: NONE. ABSTAIN:
NONE. RECUSED: NONE. ABSENT: NONE.
1.8. Ordinance Amending Chapter 15 (Zoning Regulations) of the Saratoga City Code to
Implement the Programs of the 2023-2031 Housing Element.
Recommended Action:
Waive reading and adopt the ordinance amending Chapter 15 (Zoning Regulations) of the
Saratoga City Code to implement the programs of the 2023-2031 Housing Element.
ORDINANCE 402
PAGE/FITZSIMMONS MOVED TO WAIVE READING AND ADOPT THE
ORDINANCE AMENDING CHAPTER 15 (ZONING REGULATIONS) OF THE
SARATOGA CITY CODE TO IMPLEMENT THE PROGRAMS OF THE 2023-2031
HOUSING ELEMENT.MOTION PASSED BY THE FOLLOWING VOTE: AYES:
FITZSIMMONS, PAGE, WALIA, AFTAB, ZHAO. NOES: NONE. ABSTAIN: NONE.
RECUSED: NONE. ABSENT: NONE.
1.9. Annual Code Update for 2024
Recommended Action:
Waive reading and adopt an ordinance amending City Code provisions concerning
scheduling of appeal hearings (section 2-05.030); scheduling City Council meetings (2-
10.010); Commissioner qualifications and terms (2-12.020 and .030); security alarms (4-
06.110); motion picture filming (4-60.080); civil defense and disaster (Article 6-05);
commercial marijuana activity (6-30.020); driveway approaches (14-25.030); Zoning
Ordinance provisions pertaining to short term rentals (15-06.360), fence height at driveway
intersections (15-29.010), creek setbacks (15-45.045), tree regulations (Article 15-50), and
replacement housing units (15-80.150); and reorganization of certain definitions in the
Sustainability Ordinance (17-10.010).
ORDINANCE 403
PAGE/FITZSIMMONS MOVED TO WAIVE READING AND ADOPT AN
ORDINANCE AMENDING CITY CODE PROVISIONS CONCERNING
SCHEDULING OF APPEAL HEARINGS (SECTION 2-05.030); SCHEDULING CITY
COUNCIL MEETINGS (2-10.010); COMMISSIONER QUALIFICATIONS AND
TERMS (2-12.020 AND .030); SECURITY ALARMS (4-06.110); MOTION PICTURE
FILMING (4-60.080); CIVIL DEFENSE AND DISASTER (ARTICLE 6-05);
COMMERCIAL MARIJUANA ACTIVITY (6-30.020); DRIVEWAY APPROACHES
(14-25.030); ZONING ORDINANCE PROVISIONS PERTAINING TO SHORT
TERM RENTALS (15-06.360), FENCE HEIGHT AT DRIVEWAY INTERSECTIONS
(15-29.010), CREEK SETBACKS (15-45.045), TREE REGULATIONS (ARTICLE 15-
50), AND REPLACEMENT HOUSING UNITS (15-80.150); AND
REORGANIZATION OF CERTAIN DEFINITIONS IN THE SUSTAINABILITY
ORDINANCE (17-10.010).MOTION PASSED BY THE FOLLOWING VOTE: AYES:
FITZSIMMONS, PAGE, WALIA, AFTAB, ZHAO. NOES: NONE. ABSTAIN: NONE.
RECUSED: NONE. ABSENT: NONE.
46
Saratoga City Council Minutes ~ July 3, 2024 ~ Page 5 of 7
2.GENERAL BUSINESS
2.1. Evacuation Route Assessment
Recommended Action:
Authorize the City Manager to sign an agreement with Fehr and Peers to conduct an
Evacuation Route Capacity Analysis in the amount of $54,000.
Leslie Arroyo, Assistant City Manager, presented the staff report.
Mayor Zhao invited public comment.
No one requested to speak.
AFTAB/PAGE MOVED TO AUTHORIZE THE CITY MANAGER TO SIGN AN
AGREEMENT WITH FEHR AND PEERS TO CONDUCT AN EVACUATION
ROUTE CAPACITY ANALYSIS IN THE AMOUNT OF $54,000. MOTION PASSED
BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, PAGE, WALIA, AFTAB, ZHAO.
NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
2.2. Parks Restrooms Renovations Project Award of Contract
Recommended Actions:
1. Award a contract to Selway Construction in the amount of $294,999 for the Parks
Restrooms Renovations Project.
2. Authorize a 15 percent contingency to execute change orders to the contract up to
$44,250, for a total not to exceed $339,249.
John Cherbone, Public Works Director, presented the staff report.
Mayor Zhao invited public comment.
The following individual spoke at this time: Bill Dalton
WALIA/PAGE MOVED TO AWARD A CONTRACT TO SELWAY CONSTRUCTION
IN THE AMOUNT OF $294,999 FOR THE PARKS RESTROOMS RENOVATIONS
PROJECT AND AUTHORIZE A 15 PERCENT CONTINGENCY TO EXECUTE
CHANGE ORDERS TO THE CONTRACT UP TO $44,250, FOR A TOTAL NOT TO
EXCEED $339,249.MOTION PASSED BY THE FOLLOWING VOTE: AYES:
FITZSIMMONS, PAGE, WALIA, AFTAB, ZHAO. NOES: NONE. ABSTAIN: NONE.
RECUSED: NONE. ABSENT: NONE.
2.3. Agreement with Urban Planning Partners to Commence Phase 2 of Housing Element
Implementation and Agreement with Lisa Wise Consulting to Develop Objective Design
and Development Standards for Housing Element Implementation
Recommended Actions:
1. Authorize the City Manager to execute a new contract with Urban Planning Partners for
consulting services on Phase 2 of Housing Element Implementation in the amount of
$67,060.
2. Authorize the City Manager to execute a new contract with Lisa Wise Consulting for
consulting services to development objective design and development standards for Housing
Element implementation in the amount of $82,062.
47
Saratoga City Council Minutes ~ July 3, 2024 ~ Page 6 of 7
Bryan Swanson, Community Development Director, presented the staff report.
Mayor Zhao invited public comment.
No one requested to speak.
WALIA/FITZSIMMONS MOVED TO AUTHORIZE THE CITY MANAGER TO
EXECUTE A NEW CONTRACT WITH URBAN PLANNING PARTNERS FOR
CONSULTING SERVICES ON PHASE 2 OF HOUSING ELEMENT
IMPLEMENTATION IN THE AMOUNT OF $67,060 AND AUTHORIZE THE CITY
MANAGER TO EXECUTE A NEW CONTRACT WITH LISA WISE CONSULTING
FOR CONSULTING SERVICES TO DEVELOP OBJECTIVE DESIGN AND
DEVELOPMENT STANDARDS FOR HOUSING ELEMENT IMPLEMENTATION
IN THE AMOUNT OF $82,062. MOTION PASSED BY THE FOLLOWING VOTE:
AYES: FITZSIMMONS, PAGE, WALIA, AFTAB, ZHAO. NOES: NONE. ABSTAIN:
NONE. RECUSED: NONE. ABSENT: NONE.
2.4. Resolution Renaming the Finance Committee to Finance Advisory Committee
Recommended Action:
Adopt the Resolution to rename the Finance Committee to the Finance Advisory
Committee.
Ryan Hinchman, Administrative Services Director, presented the staff report.
Mayor Zhao invited public comment.
No one requested to speak.
RESOLUTION 24-047
PAGE/FITZSIMMONS MOVED TO ADOPT THE RESOLUTION TO RENAME THE
FINANCE COMMITTEE TO THE FINANCE ADVISORY COMMITTEE. MOTION
PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, PAGE, WALIA,
AFTAB, ZHAO. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
COUNCIL ASSIGNMENTS
Council Member Kookie Fitzsimmons
Nothing to report.
Council Member Tina Walia
Silicon Valley Clean Energy Authority Board of Directors – stated the Board of Directors met in
Closed Session with nothing to report.
Council Member Chuck Page
Nothing to report.
Vice Mayor Belal Aftab
Association of Bay Area Government (ABAG) General Assembly- stated fees are increasing which
are largely funded by membership dues.
48
Saratoga City Council Minutes ~ July 3, 2024 ~ Page 7 of 7
Mayor Yan Zhao
West Valley Mayorsand City Managers Association –stated she attended the meeting with nothing
to report.
CITY COUNCIL ITEMS
None
COUNCIL COMMUNICATIONS
Council Member Fitzsimmons welcomed the new City Manager, Matt Morley and discussed the
festivities taking place on July 4th.
CITY MANAGER’S REPORT
The City Manager thanked the members of the City Council, staff, and Saratoga residents for the
warm welcome he’s received.
CITY ATTORNEY'S REPORT
None.
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS; VIRTUAL ATTENDEES
No one requested to speak.
ADJOURNMENT
Mayor Zhao adjourned the meeting at 7:46 p.m.
Minutes respectfully submitted:
Britt Avrit, City Clerk
City of Saratoga
49
SARATOGA CITY COUNCIL
MEETING DATE:August 21,2024
DEPARTMENT:Administrative Services
PREPARED BY:Isela Reyes, Accounting Technician
SUBJECT:Accounts Payable Check Registers
RECOMMENDED ACTION:
Review and accept the 06/27/2024, 07/03/2024, 07/11/2024, 07/18/2024, 07/26/2024, 07/31/2024, and 08/08/2024 accounts payable
vendor payment check registers.
BACKGROUND:
The accounts payable check registers report payments to vendors for goods and services properly procured and approved for payment
in accordance with the City’s administrative purchasing policy. The information listed below lists vendor payments exceeding
$20,000 and any checks that were voided during the time period. The complete check register(s) and summary by Fund are provided
as attachments to this report.
50
ATTACHMENTS:
Attachment A -Check Register Reports Dated 06/27/2024 Period 12
Attachment B -Check Register Reports Dated 07/03/2024 Period 13
Attachment C -Check Register Reports Dated 07/03/2024 Period 1
Attachment D -Check Register Reports Dated 07/11/2024 Period 13
Attachment E -Check Register Reports Dated 07/11/2024 Period 1
Attachment F -Check Register Reports Dated 07/18/2024 Period 13
Attachment G -Check Register Reports Dated 07/18/2024 Period 13
Attachment H -Check Register Reports Dated 07/18/2024 Period 1
Attachment I -Check Register Reports Dated 07/26/2024 Period 13
Attachment J -Check Register Reports Dated 07/26/2024 Period 1
Attachment K -Check Register Reports Dated 07/31/2024 Period 13
Attachment L -Check Register Reports Dated 07/31/2024 Period 1
Attachment M -Check Register Reports Dated 08/08/2024 Period 13
Attachment N -Check Register Reports Dated 08/08/2024 Period 2
51
SUNGARD PUBLIC SECTOR PAGE NUMBER: 1
DATE: 06/27/2024 CITY OF SARATOGA VENCHK11
TIME: 18:10:43 CHECK REGISTER - FUND TOTALS ACCOUNTING PERIOD: 12/24
FUND FUND TITLE AMOUNT
111 GENERAL FUND 72,171.39
214 2023 STORM FUND 6,500.00
233 SARAHILLS LIGHTING DIST 266.29
241 ARROYO DE SARATOGA LNDSCP 159.13
242 BONNET WAY LANDSCAPE 212.16
243 CARNELIAN GLEN LANDSCAPE 212.16
244 CUNNINGHAM/GLASGOW LND 116.64
245 FREDERICKSBURG LANDSCAPE 159.13
246 GREENBRIAR LANDSCAPE 106.09
247 KERWIN RANCH LANDSCAPE 848.68
248 LEUTAR COURT LANDSCAPE 159.13
249 MANOR DRIVE LANDSCAPE 159.13
251 MCCARTYSVILLE LANDSCAPE 339.81
252 PRIDES CROSSING LANDSCAPE 4,352.77
253 SARATOGA LEGEND LANDSCAPE 265.21
254 SUNLAND PARK LANDSCAPE 848.68
255 TRICIA WOODS LANDSCAPE 159.13
256 ALLENDALE LANDSCAPE 106.09
257 COVINA LANDSCAPING DIST 318.26
271 BEUACHAMPS L&L 496.65
272 BELLGROVE L&L 3,974.97
273 GATEWAY L&L 212.16
274 HORSESHOE DRIVE L&L 222.75
276 TOLLGATE L&L 94.42
278 WESTBROOK L&L 159.13
279 BROOKVIEW L&L 212.17
292 PARAMOUNT COURT SWD 318.26
411 CIP STREET PROJECTS FUND 18,173.44
412 CIP PARKS PROJECT FUND 1,412.50
422 PARK IN-LIEU FEES FUND 300.00
431 CIP GRANT - STREET REPAIR 62,695.00
435 ARPA/SLFRF FUND 950.00
611 LIABILITY /RISK MGMT FUND 7,950.00
612 WORKERS COMP FUND 164.00
621 OFFICE SUPPORT 619.79
622 IT SERVICES 1,377.11
623 VEHICLE & EQUIPMENT MAINT 3,642.33
624 BUILDING MAINTENANCE 15,559.60
713 WVCWP AGENCY FUND 2,476.55
TOTAL REPORT 208,470.71
52
SUNGARD PUBLIC SECTOR PAGE NUMBER: 1
DATE: 06/27/2024 CITY OF SARATOGA VENCHK11
TIME: 18:10:01 CHECK REGISTER ACCOUNTING PERIOD: 12/24
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
150041 11111 06/27/24 500 AABC (ASIAN AMERICAN FOR 68528 DRAGON BOAT FEST. RMB 2,000.00
150042 11111 06/27/24 500 ANANYA MUKHERJEE 44481 TREE REF APTR24-0004 255.00
150043 11111 06/27/24 500 ANJALI KAUSAR 68534 JULY 4TH EVENT RMB 2,500.00
150044 11111 06/27/24 1137 BEAR ELECTRICAL SOLUTIONS 64535 TRAFFIC SIGNALS MAINT 4,465.50
150045 11111 06/27/24 1137 BEAR ELECTRICAL SOLUTIONS 81161 QUITO RD LOUVER/SIGN 430.00
150046 11111 06/27/24 1137 BEAR ELECTRICAL SOLUTIONS 81161 BLANEY/HWY9 CROSSWALK 14,150.00
150047 11111 06/27/24 1536 CALIFORNIA SPORT DESIGN 61313 CDD UNIFORMS 201.76
150047 11111 06/27/24 1536 CALIFORNIA SPORT DESIGN 61313 CM UNIFORMS 211.40
TOTAL CHECK 413.16
150048 11111 06/27/24 1536 CALIFORNIA SPORT DESIGN 61119 WVCWP-OUTREACH SPPLS 999.99
150049 11111 06/27/24 1536 CALIFORNIA SPORT DESIGN 61119 WVCWP-OUTREACH SPPLS 1,476.56
150050 11111 06/27/24 1152 CORODATA RECORDS MANAGEME 62631 MAY RECORDS STORAGE 619.79
150051 11111 06/27/24 1847 DH DISTRIBUTION & SERVICE 81161 KMP TENNIS NET/POLE 1,412.50
150052 1717 DINSMORE LANDSCAPE COMPAN VOID: MULTI STUB CHECK
150053 11111 06/27/24 1717 DINSMORE LANDSCAPE COMPAN 64543 JUN MEDIAN LOCATIONS 8,009.42
150053 11111 06/27/24 1717 DINSMORE LANDSCAPE COMPAN 64547 JUN ALLNDALE/HARLEIGH 106.09
150053 11111 06/27/24 1717 DINSMORE LANDSCAPE COMPAN 64547 JUN ARROYO DE SARA 159.13
150053 11111 06/27/24 1717 DINSMORE LANDSCAPE COMPAN 64547 JUN BEAUCHAMPS 424.34
150053 11111 06/27/24 1717 DINSMORE LANDSCAPE COMPAN 64547 JUN BONNET WAY 212.16
150053 11111 06/27/24 1717 DINSMORE LANDSCAPE COMPAN 64547 JUN BROOKVIEW/BRKGLEN 212.17
150053 11111 06/27/24 1717 DINSMORE LANDSCAPE COMPAN 64547 JUN CARNELIAN GLEN 212.16
150053 11111 06/27/24 1717 DINSMORE LANDSCAPE COMPAN 64547 JUN COVINA 318.26
150053 11111 06/27/24 1717 DINSMORE LANDSCAPE COMPAN 64547 JUN CUNNINGHM/GLASCOW 106.09
150053 11111 06/27/24 1717 DINSMORE LANDSCAPE COMPAN 64547 JUN FREDRICKSBURG 159.13
150053 11111 06/27/24 1717 DINSMORE LANDSCAPE COMPAN 64547 JUN GATEWAY 212.16
150053 11111 06/27/24 1717 DINSMORE LANDSCAPE COMPAN 64547 JUN GREENBRIAR 106.09
150053 11111 06/27/24 1717 DINSMORE LANDSCAPE COMPAN 64547 JUN HORSESHOE DRIVE 212.16
150053 11111 06/27/24 1717 DINSMORE LANDSCAPE COMPAN 64547 JUN KERWIN RANCH 848.68
150053 11111 06/27/24 1717 DINSMORE LANDSCAPE COMPAN 64547 JUN LEUTAR COURT 159.13
150053 11111 06/27/24 1717 DINSMORE LANDSCAPE COMPAN 64547 JUN MANOR DRIVE 159.13
150053 11111 06/27/24 1717 DINSMORE LANDSCAPE COMPAN 64547 JUN MCCARTYSVILLE 318.26
150053 11111 06/27/24 1717 DINSMORE LANDSCAPE COMPAN 64547 JUN PARAMOUNT 318.26
150053 11111 06/27/24 1717 DINSMORE LANDSCAPE COMPAN 64547 JUN PRIDES CROSSING 318.26
150053 11111 06/27/24 1717 DINSMORE LANDSCAPE COMPAN 64547 JUN SARATOGA LEGENDS 265.21
150053 11111 06/27/24 1717 DINSMORE LANDSCAPE COMPAN 64547 JUN SUNLAND PARK 848.68
150053 11111 06/27/24 1717 DINSMORE LANDSCAPE COMPAN 64547 JUN TOLLGATE 53.04
150053 11111 06/27/24 1717 DINSMORE LANDSCAPE COMPAN 64547 JUN TRICIA WOODS 159.13
150053 11111 06/27/24 1717 DINSMORE LANDSCAPE COMPAN 64547 JUN WESTBROOK 159.13
150053 11111 06/27/24 1717 DINSMORE LANDSCAPE COMPAN 64542 JUN PARKS LANDSCAPE 1,273.02
150053 11111 06/27/24 1717 DINSMORE LANDSCAPE COMPAN 64557 JUN PARKS LANDSCAPE 212.17
150053 11111 06/27/24 1717 DINSMORE LANDSCAPE COMPAN 64548 JUN PARKS LANDSCAPE 3,394.72
150053 11111 06/27/24 1717 DINSMORE LANDSCAPE COMPAN 64541 JUN PARKS LANDSCAPE 7,532.04
150053 11111 06/27/24 1717 DINSMORE LANDSCAPE COMPAN 64547 JUN BELLGROVE LNDSCAP 3,182.55
150053 11111 06/27/24 1717 DINSMORE LANDSCAPE COMPAN 64221 JUN DOWNTOWN LNDSCAPE 2,652.13
53
SUNGARD PUBLIC SECTOR PAGE NUMBER: 2
DATE: 06/27/2024 CITY OF SARATOGA VENCHK11
TIME: 18:10:01 CHECK REGISTER ACCOUNTING PERIOD: 12/24
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
150053 11111 06/27/24 1717 DINSMORE LANDSCAPE COMPAN 64555 JUN TRAILS LANDSCAPE 1,591.28
TOTAL CHECK 33,894.18
150054 11112 06/27/24 1655 EVANGELINE VILLARICO 21219 RMB ACH RET 6/14/24 2,969.27
150055 11111 06/27/24 1797 FD CONSTRUCTION 64584 PARKER RANCH TRAIL 6,500.00
150056 11111 06/27/24 500 GIRL SCOUTS SU618 68524 BLOSSOM FESTIVAL RMB 500.00
150057 11111 06/27/24 461 GOVERNMENT FINANCE OFFICE 62251 MEMBERSHIP-HINCHMAN 125.00
150057 11111 06/27/24 461 GOVERNMENT FINANCE OFFICE 62251 MEMBERSHIP-XU 125.00
TOTAL CHECK 250.00
150058 11111 06/27/24 1832 GVP VENTURES, INC(BOB MUR 62411 RECRUITMENT SVCS 1,056.25
150059 11111 06/27/24 563 HEID, W JEFFREY 81161 CITY HALL STORMWATER 950.00
150059 11111 06/27/24 563 HEID, W JEFFREY 81161 COX/SARA LNDSCAPE SVC 500.00
150059 11111 06/27/24 563 HEID, W JEFFREY 64549 DE HAVILLAND IMP SVCS 4,000.00
TOTAL CHECK 5,450.00
150060 11111 06/27/24 488 HOME DEPOT CREDIT SERVICE 61331 ROAD MAINT SUPPLIES 45.57
150060 11111 06/27/24 488 HOME DEPOT CREDIT SERVICE 61331 ROAD MAINT SUPPLIES 139.04
TOTAL CHECK 184.61
150061 11111 06/27/24 500 INNOVART FOUNDATION 68525 MURAL ON THE WALL RMB 970.38
150062 11111 06/27/24 63 INTERSTATE TRAFFIC CONTRO 81121 ST MAINT SPPL-MARKER 206.72
150063 11111 06/27/24 500 JILL HUNTER 24921 VILLAGE GARDENER RMB 228.15
150064 11111 06/27/24 700 LEO SALINDONG 66213 MISAC CONF TRAVEL RMB 300.16
150065 11111 06/27/24 1546 LYNX TECHNOLOGIES, INC. 64341 MAY GIS SUPPORT (CDD) 750.00
150065 11111 06/27/24 1546 LYNX TECHNOLOGIES, INC. 64341 MAY GIS SUPPORT (PW) 750.00
TOTAL CHECK 1,500.00
150066 11111 06/27/24 500 MARK BRADING 43481 TREE REF TRP24-0083 130.00
150067 11111 06/27/24 1572 NBBM SERVICES, INC 64511 JANITORIAL SERVICES 1,918.00
150068 11111 06/27/24 1062 NI GOVERNMENT SERVICES, I 63211 05/24 AIRTIME 90.14
150069 11111 06/27/24 173 PACIFIC GAS & ELECTRIC 63111 BEAUCHAMPS 72.31
150069 11111 06/27/24 173 PACIFIC GAS & ELECTRIC 63111 BELLGROVE CIRCLE 792.42
150069 11111 06/27/24 173 PACIFIC GAS & ELECTRIC 63111 BUILDINGS 13,632.02
150069 11111 06/27/24 173 PACIFIC GAS & ELECTRIC 63111 CUNNINGHAM/GLASGOW 10.55
150069 11111 06/27/24 173 PACIFIC GAS & ELECTRIC 63111 HORSESHOE DR LNDSCAP 10.59
150069 11111 06/27/24 173 PACIFIC GAS & ELECTRIC 63111 MCCARTYSVILLE 21.55
150069 11111 06/27/24 173 PACIFIC GAS & ELECTRIC 63111 PARKS/OPEN SPACE 1,908.61
150069 11111 06/27/24 173 PACIFIC GAS & ELECTRIC 63111 PRIDES CROSSING 34.51
150069 11111 06/27/24 173 PACIFIC GAS & ELECTRIC 63111 SARAHILLS LIGHTING 266.29
150069 11111 06/27/24 173 PACIFIC GAS & ELECTRIC 63111 TOLLGATE 41.38
150069 11111 06/27/24 173 PACIFIC GAS & ELECTRIC 63111 TRAFFIC SIGNALS 2,330.07
150069 11111 06/27/24 173 PACIFIC GAS & ELECTRIC 63111 CITYWIDE STREETLIGHTS 1,174.90
150069 11111 06/27/24 173 PACIFIC GAS & ELECTRIC 63111 VILLAGE LIGHTING 4,643.59
150069 11111 06/27/24 173 PACIFIC GAS & ELECTRIC 63111 AZULE LIGHTING 299.52
54
SUNGARD PUBLIC SECTOR PAGE NUMBER: 3
DATE: 06/27/2024 CITY OF SARATOGA VENCHK11
TIME: 18:10:01 CHECK REGISTER ACCOUNTING PERIOD: 12/24
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
150069 11111 06/27/24 173 PACIFIC GAS & ELECTRIC 63111 QUITO LIGHTING 811.37
TOTAL CHECK 26,049.68
150070 11111 06/27/24 173 PACIFIC GAS & ELECTRIC 63111 CITYWIDE STREETLIGHTS 30.54
150071 11111 06/27/24 173 PACIFIC GAS & ELECTRIC 63111 VILLAGE LIGHTING 564.99
150072 11111 06/27/24 173 PACIFIC GAS & ELECTRIC 63111 BUILDINGS (MUSEUM) 9.58
150073 11111 06/27/24 410 RICH VOSS TRUCKING INC 81161 BIG BASIN-WASH SAND 300.00
150074 11111 06/27/24 1619 RICHARDSON CONSULTING 22119 ENV19-0005 REVIEW 8,109.00
150074 11111 06/27/24 1619 RICHARDSON CONSULTING 65411 JUN ADR PROJ REVIEWS 382.50
TOTAL CHECK 8,491.50
150075 11111 06/27/24 87 SAN JOSE WATER COMPANY 63112 PARKS/OPEN SPACE 831.31
150076 11111 06/27/24 1 SANTA CLARA COUNTY VECTOR 64545 FY2024 VECTOR CONTRL 453.27
150077 11111 06/27/24 109 SARATOGA FOOTHILL CLUB 66131 COMM. RECOG EVENT 75.00
150078 11111 06/27/24 111 SARATOGA HISTORICAL FOUND 68524 BLOSSOM FESTIVAL RMB 4,684.23
150079 11111 06/27/24 313 BAY AREA NEWS GROUP 22119 0006827785/ENV24-0001 565.44
150079 11111 06/27/24 313 BAY AREA NEWS GROUP 62132 LL0006827796 287.68
150079 11111 06/27/24 313 BAY AREA NEWS GROUP 81161 LL0006829273 2,886.72
150079 11111 06/27/24 313 BAY AREA NEWS GROUP 22119 0006831432/ENV24-0002 758.88
150079 11111 06/27/24 313 BAY AREA NEWS GROUP 62132 LL0006830604 558.00
150079 11111 06/27/24 313 BAY AREA NEWS GROUP 62132 LL0006830614 505.92
TOTAL CHECK 5,562.64
150080 11111 06/27/24 1690 SOUTHERN COUNTIES LUBRICA 61362 FUEL 3,642.33
150081 11111 06/27/24 1394 ST. FRANCIS ELECTRIC, LLC 62419 SARA/SNNYVLE SL RPR 7,950.00
150082 11111 06/27/24 248 STATE OF CA FRANCHISE TAX 21252 DED:2011 FTB W/H 245.00
150083 11111 06/27/24 1261 THE FRUITGUYS 61192 EMPLOYEE WELLNESS 82.00
150083 11111 06/27/24 1261 THE FRUITGUYS 61192 EMPLOYEE WELLNESS 82.00
TOTAL CHECK 164.00
150084 11111 06/27/24 395 VERIZON WIRELESS 63212 ADMIN SERVICES 52.13
150084 11111 06/27/24 395 VERIZON WIRELESS 63212 BUILDING & INSPECTION 114.03
150084 11111 06/27/24 395 VERIZON WIRELESS 63212 CITY MANAGER OFFICE 51.57
150084 11111 06/27/24 395 VERIZON WIRELESS 63212 GENERAL ENGINEERING 205.98
150084 11111 06/27/24 395 VERIZON WIRELESS 63212 IT SERVICES 98.95
150084 11111 06/27/24 395 VERIZON WIRELESS 63212 PARKS 70.24
150084 11111 06/27/24 395 VERIZON WIRELESS 63212 STREETS 80.38
TOTAL CHECK 673.28
150085 11111 06/27/24 1524 VILLALOBOS & ASSOCIATES 81161 SARA SIDEWALK 62,695.00
150086 11111 06/27/24 1571 WORKTERRA 64163 JUN FLEX ADM FEES 200.00
150087 11111 06/27/24 696 ZAG TECHNICAL SERVICES, I 64312 IT CLOUD SERVICES 978.00
55
SUNGARD PUBLIC SECTOR PAGE NUMBER: 4
DATE: 06/27/2024 CITY OF SARATOGA VENCHK11
TIME: 18:10:01 CHECK REGISTER ACCOUNTING PERIOD: 12/24
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
TOTAL FUND 208,470.71
TOTAL REPORT 208,470.71
56
SUNGARD PUBLIC SECTOR PAGE NUMBER: 1
DATE: 07/03/2024 CITY OF SARATOGA VENCHK11
TIME: 12:19:48 CHECK REGISTER - FUND TOTALS ACCOUNTING PERIOD: 1/25
FUND FUND TITLE AMOUNT
111 GENERAL FUND 216,501.64
276 TOLLGATE L&L 68.36
411 CIP STREET PROJECTS FUND 92,801.64
422 PARK IN-LIEU FEES FUND 880.19
435 ARPA/SLFRF FUND 49,348.66
621 OFFICE SUPPORT 849.11
622 IT SERVICES 166.14
623 VEHICLE & EQUIPMENT MAINT 4,236.28
624 BUILDING MAINTENANCE 5,709.17
713 WVCWP AGENCY FUND 1,388.40
TOTAL REPORT 371,949.59
57
SUNGARD PUBLIC SECTOR PAGE NUMBER: 1
DATE: 07/03/2024 CITY OF SARATOGA VENCHK11
TIME: 12:18:57 CHECK REGISTER ACCOUNTING PERIOD: 1/25
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
150088 1422 4LEAF INC. VOID: MULTI STUB CHECK
150089 11111 07/03/24 1422 4LEAF INC. 44491 PLAN CHK#23-1224 290.00
150089 11111 07/03/24 1422 4LEAF INC. 44491 PLAN CHK#23-1775/76 160.00
150089 11111 07/03/24 1422 4LEAF INC. 44491 PLAN CHK#24-0859 858.86
150089 11111 07/03/24 1422 4LEAF INC. 44491 PLAN CHK#24-0859 1,327.79
150089 11111 07/03/24 1422 4LEAF INC. 44491 PLAN CHK#24-0247/48 7,016.65
150089 11111 07/03/24 1422 4LEAF INC. 44491 PLAN CHK#24-0847 2,116.08
150089 11111 07/03/24 1422 4LEAF INC. 44491 PLAN CHK#24-0571 4,593.58
150089 11111 07/03/24 1422 4LEAF INC. 44491 PLAN CHK#24-0572 4,443.01
150089 11111 07/03/24 1422 4LEAF INC. 44491 PLAN CHK#24-0573 4,443.01
150089 11111 07/03/24 1422 4LEAF INC. 44491 PLAN CHK#23-2265/66 400.00
150089 11111 07/03/24 1422 4LEAF INC. 44491 PLAN CHK#24-0878/79 4,599.29
150089 11111 07/03/24 1422 4LEAF INC. 44491 PLAN CHK#24-0906 641.79
150089 11111 07/03/24 1422 4LEAF INC. 44491 PLAN CHK#22-1985 1,760.00
150089 11111 07/03/24 1422 4LEAF INC. 44491 PLAN CHK#24-0915 866.94
150089 11111 07/03/24 1422 4LEAF INC. 44491 PLAN CHK#24-0885 1,728.00
150089 11111 07/03/24 1422 4LEAF INC. 44491 PLAN CHK#24-0951 968.01
150089 11111 07/03/24 1422 4LEAF INC. 44491 PLAN CHK#24-0872 1,869.48
150089 11111 07/03/24 1422 4LEAF INC. 44491 PLAN CHK#24-0958 1,016.52
150089 11111 07/03/24 1422 4LEAF INC. 44491 PLAN CHK#24-0977 2,277.78
150089 11111 07/03/24 1422 4LEAF INC. 44491 PLAN CHK#24-0989 4,210.70
150089 11111 07/03/24 1422 4LEAF INC. 44491 PLAN CHK#24-0942/43 7,371.13
150089 11111 07/03/24 1422 4LEAF INC. 44491 PLAN CHK#24-0898 270.90
150089 11111 07/03/24 1422 4LEAF INC. 44491 PLAN CHK#24-0900 270.90
150089 11111 07/03/24 1422 4LEAF INC. 44491 PLAN CHK#24-0564 240.00
150089 11111 07/03/24 1422 4LEAF INC. 44491 PLAN CHK#24-0236 320.00
150089 11111 07/03/24 1422 4LEAF INC. 44491 PLAN CHK#24-1008 1,356.09
150089 11111 07/03/24 1422 4LEAF INC. 44491 PLAN CHK#24-1016 4,308.98
150089 11111 07/03/24 1422 4LEAF INC. 44491 PLAN CHK#24-1014 992.26
150089 11111 07/03/24 1422 4LEAF INC. 44491 PLAN CHK#24-1013 1,970.55
150089 11111 07/03/24 1422 4LEAF INC. 44491 PLAN CHK#23-1102 320.00
150089 11111 07/03/24 1422 4LEAF INC. 44491 PLAN CHK#24-0761/63 5,788.94
150089 11111 07/03/24 1422 4LEAF INC. 44491 PLAN CHK#24-0770/71 2,265.65
150089 11111 07/03/24 1422 4LEAF INC. 44491 PLAN CHK#24-0799 1,732.04
150089 11111 07/03/24 1422 4LEAF INC. 44491 PLAN CHK#24-0804 757.80
150089 11111 07/03/24 1422 4LEAF INC. 44491 PLAN CHK#24-0842 717.37
150089 11111 07/03/24 1422 4LEAF INC. 44491 PLAN CHK#24-0850 1,445.02
TOTAL CHECK 75,715.12
150090 11111 07/03/24 234 A T & T 63211 ELEC PANEL CVC THTR 29.12
150090 11111 07/03/24 234 A T & T 63211 PHONE LINS PARKS/LIB 29.64
150090 11111 07/03/24 234 A T & T 63211 EMER POTS LINE 29.12
150090 11111 07/03/24 234 A T & T 63211 EMER POTS LN CDD LBBY 29.12
150090 11111 07/03/24 234 A T & T 63211 EMER POTS LV VM 34.31
150090 11111 07/03/24 234 A T & T 63211 AM 1610 RADIO 29.12
150090 11111 07/03/24 234 A T & T 63211 BOOK GO ROUND ALARM 56.95
150090 11111 07/03/24 234 A T & T 63211 CSP HVB FOR IRR 57.72
TOTAL CHECK 295.10
150091 11111 07/03/24 1130 ABLE SEPTIC TANK SVC 81161 CANYON SD REPAIRS 3,764.50
150091 11111 07/03/24 1130 ABLE SEPTIC TANK SVC 64734 CANYON SD CLEANING 1,905.00
TOTAL CHECK 5,669.50
150092 11111 07/03/24 500 BRAD HAINES 66111 CITY EVENT PARKING 15.00
58
SUNGARD PUBLIC SECTOR PAGE NUMBER: 2
DATE: 07/03/2024 CITY OF SARATOGA VENCHK11
TIME: 12:18:57 CHECK REGISTER ACCOUNTING PERIOD: 1/25
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
150093 11111 07/03/24 1536 CALIFORNIA SPORT DESIGN 61167 PRC JACKET/SPRT SHIRT 732.54
150094 11111 07/03/24 500 CHRIS MCKILLOP 22111 DEP REF ARB23-0084 1,287.78
150094 11111 07/03/24 500 CHRIS MCKILLOP 22111 DEP REF GEO23-0034 1,981.13
TOTAL CHECK 3,268.91
150095 11111 07/03/24 179 CIM AIR, INC 64514 HVAC RPR-CITY HALL 998.00
150096 11111 07/03/24 214 CITY OF SARATOGA-PETTY CA 66111 CITY EVENT PARKING 45.00
150096 11111 07/03/24 214 CITY OF SARATOGA-PETTY CA 68353 NBHD WATCH MTG RMB 38.54
TOTAL CHECK 83.54
150097 11111 07/03/24 1357 COMCAST 63213 COMCAST (PROSPECT) 118.22
150098 11111 07/03/24 991 COMCAST 63213 COMCAST (TV) 47.92
150099 11111 07/03/24 1325 CORODATA SHREDDING, INC. 64123 SHREDDING SERVICES 155.67
150100 11111 07/03/24 250 COTTON SHIRES AND ASSOCIA 22119 GEO24-0018 (S1237) 2,565.00
150100 11111 07/03/24 250 COTTON SHIRES AND ASSOCIA 22119 GEO24-0007 (S6054) 1,012.50
150100 11111 07/03/24 250 COTTON SHIRES AND ASSOCIA 22119 GEO23-0006 (S6083) 1,080.00
150100 11111 07/03/24 250 COTTON SHIRES AND ASSOCIA 22119 GEO24-0016 (S6144) 1,350.00
150100 11111 07/03/24 250 COTTON SHIRES AND ASSOCIA 22119 GEO24-0014 (S6154) 1,890.00
150100 11111 07/03/24 250 COTTON SHIRES AND ASSOCIA 22119 GEO24-0015 (S6183) 1,485.00
TOTAL CHECK 9,382.50
150101 11111 07/03/24 1598 DACO CONSTRUCTION 81161 BANK MILL EMER REPAIR 14,878.00
150102 11111 07/03/24 342 DATA TICKET INC 62481 MAY 2024 CITATION 110.04
150103 11111 07/03/24 1833 DE NOVO PLANNING GROUP 22119 ENV24-0002 EIR 35,872.79
150104 11111 07/03/24 355 DURAN & VENABLES, INC. 81161 DEER TRL/VIL OAKS RPR 8,800.00
150105 11111 07/03/24 378 EKIM PAINTING - NORTH, IN 81161 SARA/QUITO PAINTING 950.00
150106 11111 07/03/24 416 EVANS WEST VALLEY SPRAY 64557 BIG BASIN WY WEED 7,000.00
150107 11111 07/03/24 421 EWING IRRIGATION 61341 CSP REPAIR PARTS 395.99
150108 11111 07/03/24 1521 FRANCISCO ALVAREZ 66111 CITY EVENT PARKING 15.00
150109 11111 07/03/24 1521 FRANCISCO ALVAREZ 61316 SUN SLEEVES/CAP 168.86
150110 11111 07/03/24 454 GACHINA LANDSCAPE MANAGEM 64552 CSP TRIMMING VINE 5,257.00
150111 11111 07/03/24 455 GARDENLAND POWER EQUIPMEN 61312 TRIMMER/BLOWER -825.70
150111 11111 07/03/24 455 GARDENLAND POWER EQUIPMEN 61312 BLOWER KIT/TRIMMER 2,406.23
TOTAL CHECK 1,580.53
150112 11111 07/03/24 1544 HILLVIEW DESIGN PRINT MED 61111 OFFICE SUPPLIES 15.13
150113 11111 07/03/24 63 INTERSTATE TRAFFIC CONTRO 81121 STEEL SAFETY MIRRORS 4,347.66
150114 11111 07/03/24 500 JAYANT SOMANI 22111 DEP REF 07-297 3,487.42
59
SUNGARD PUBLIC SECTOR PAGE NUMBER: 3
DATE: 07/03/2024 CITY OF SARATOGA VENCHK11
TIME: 12:18:57 CHECK REGISTER ACCOUNTING PERIOD: 1/25
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
150115 11111 07/03/24 132 KEN FUSON PEST MANAGEMENT 64545 EXTERIOR PEST CONTROL 810.00
150116 11111 07/03/24 1563 LOGAN & POWELL, LLP 65282 WVCWP JUN LEGAL SVCS 1,010.00
150116 11111 07/03/24 1563 LOGAN & POWELL, LLP 65282 WVCWP JUN LEGAL SVCS 310.00
TOTAL CHECK 1,320.00
150117 11111 07/03/24 500 MITRA DATTA RAY 22113 DEP BD REF ARB23-0031 3,267.00
150117 11111 07/03/24 500 MITRA DATTA RAY 22111 DEP REF ARB23-0031 392.37
TOTAL CHECK 3,659.37
150118 11111 07/03/24 1792 MULLINS CONSTRUCTION INC 64549 WILD WOOD BRIDGE/STGE 4,450.00
150119 11111 07/03/24 1572 NBBM SERVICES, INC 64511 JANITORIAL SERVICES 1,792.00
150120 11111 07/03/24 1745 ODP BUSINESS SOLUTIONS, L 61111 OFFICE SUPPLIES 48.56
150120 11111 07/03/24 1745 ODP BUSINESS SOLUTIONS, L 61111 OFFICE SUPPLIES 14.70
150120 11111 07/03/24 1745 ODP BUSINESS SOLUTIONS, L 61111 OFFICE SUPPLIES 26.84
150120 11111 07/03/24 1745 ODP BUSINESS SOLUTIONS, L 61111 OFFICE SUPPLIES 22.76
150120 11111 07/03/24 1745 ODP BUSINESS SOLUTIONS, L 61111 OFFICE SUPPLIES 61.08
TOTAL CHECK 173.94
150121 11111 07/03/24 173 PACIFIC GAS & ELECTRIC 63111 BUILDINGS 362.81
150122 11111 07/03/24 1092 PALACE ART & OFFICE SUPPL 61111 OFFICE SUPPLIES 64.37
150122 11111 07/03/24 1092 PALACE ART & OFFICE SUPPL 61111 OFFICE SUPPLIES 110.93
150122 11111 07/03/24 1092 PALACE ART & OFFICE SUPPL 61111 OFFICE SUPPLIES 32.42
TOTAL CHECK 207.72
150123 11111 07/03/24 908 PRO DOOR & GLASS 64519 SR. CENTER DOOR RPR 165.00
150124 11111 07/03/24 1674 RAFLES WARNARS 66111 WVCWP TRAINING REIMB 68.40
150125 11111 07/03/24 1663 SAN JOSE MAILING 81161 POSTCARDS/MAILING 611.48
150126 11111 07/03/24 87 SAN JOSE WATER COMPANY 63112 BUILDINGS 1,459.69
150126 11111 07/03/24 87 SAN JOSE WATER COMPANY 63112 PARKS/OPEN SPACE 32,498.28
150126 11111 07/03/24 87 SAN JOSE WATER COMPANY 63112 TOLLGATE 68.36
150126 11111 07/03/24 87 SAN JOSE WATER COMPANY 63112 MEDIANS/PARKWAYS 4,809.22
TOTAL CHECK 38,835.55
150127 11111 07/03/24 1754 SANDIS CIVIL ENGINEERS SU 81142 VILLAGE PARKING PROJ 6,723.66
150128 11111 07/03/24 160 SIERRA PACIFIC TURF SUPPL 61341 GLOVES/LNDSCAP SPPLS 2,321.49
150129 11111 07/03/24 1690 SOUTHERN COUNTIES LUBRICA 61362 FUEL 4,236.28
150130 11111 07/03/24 256 STEVENS CREEK QUARRY INC 81161 HAKONE WASHED SAND 212.37
150131 11111 07/03/24 500 SUNITHA AYERS 22113 DEP BD REF ARB21-0082 11,425.00
150131 11111 07/03/24 500 SUNITHA AYERS 22111 DEP REF ARB21-0082 870.64
TOTAL CHECK 12,295.64
150132 11111 07/03/24 317 THE NAPKIN RING 66131 COMM. RECOG DINNER 8,891.51
150133 11111 07/03/24 1642 TOSHIBA FINANCIAL SERVICE 62612 COPIER LEASE - JUN 849.11
60
SUNGARD PUBLIC SECTOR PAGE NUMBER: 4
DATE: 07/03/2024 CITY OF SARATOGA VENCHK11
TIME: 12:18:57 CHECK REGISTER ACCOUNTING PERIOD: 1/25
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
150134 11111 07/03/24 500 VIJAY CHAUDHARY 43531 PERMIT REF 24-0474 1,860.00
150135 11111 07/03/24 1524 VILLALOBOS & ASSOCIATES 81161 CITYWIDE CURB/GUTTER 59,450.00
150136 11111 07/03/24 1091 WEST COAST ARBORISTS, INC 81161 OAK STREET TR WORK 42,625.00
150137 11111 07/03/24 1815 WHITE CAP , LP 81161 HAKONE RPR SUPPLIES 667.82
TOTAL FUND 371,949.59
TOTAL REPORT 371,949.59
61
SUNGARD PUBLIC SECTOR PAGE NUMBER: 1
DATE: 07/03/2024 CITY OF SARATOGA VENCHK11
TIME: 12:54:23 CHECK REGISTER - FUND TOTALS ACCOUNTING PERIOD: 1/25
FUND FUND TITLE AMOUNT
111 GENERAL FUND 5.00
622 IT SERVICES 7,393.78
713 WVCWP AGENCY FUND 2,099.32
TOTAL REPORT 9,498.10
62
SUNGARD PUBLIC SECTOR PAGE NUMBER: 1
DATE: 07/03/2024 CITY OF SARATOGA VENCHK11
TIME: 12:54:01 CHECK REGISTER ACCOUNTING PERIOD: 1/25
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
150138 11111 07/03/24 188 CITY OF CAMPBELL 62624 WVCWP 24/25 JUL LEASE 2,099.32
150139 11111 07/03/24 1569 COMCAST 63213 COMCAST (PRIMARY) 561.67
150140 11111 07/03/24 1369 COMCAST CORPORATION 63213 COMCAST (P2P) 696.44
150141 11111 07/03/24 1 SANTA CLARA COUNTY CLERK- 62123 SUB15-0002 RECORD FEE 5.00
150142 11111 07/03/24 1453 SUPERION, LLC 64312 ANNL TIMECLOCK PLUS 6,135.67
TOTAL FUND 9,498.10
TOTAL REPORT 9,498.10
63
SUNGARD PUBLIC SECTOR PAGE NUMBER: 1
DATE: 07/11/2024 CITY OF SARATOGA VENCHK11
TIME: 12:25:38 CHECK REGISTER - FUND TOTALS ACCOUNTING PERIOD: 1/25
FUND FUND TITLE AMOUNT
111 GENERAL FUND 85,966.61
241 ARROYO DE SARATOGA LNDSCP 5,445.10
244 CUNNINGHAM/GLASGOW LND 1,564.08
246 GREENBRIAR LANDSCAPE 3,300.00
249 MANOR DRIVE LANDSCAPE 313.56
251 MCCARTYSVILLE LANDSCAPE 3,300.00
252 PRIDES CROSSING LANDSCAPE 16,000.00
255 TRICIA WOODS LANDSCAPE 627.76
257 COVINA LANDSCAPING DIST 3,800.00
272 BELLGROVE L&L 1,250.00
274 HORSESHOE DRIVE L&L 4,249.52
279 BROOKVIEW L&L 3,800.00
280 SARATOGA WOODS L&L 7,000.00
281 GARDINER PARK L&L 4,700.00
282 LOWER PIERCE L&L 3,316.26
283 GOLDEN TRIANGLE L&L 17,313.06
284 BURGUNDY L&L 3,300.00
285 AUSTIN BAINTER L&L 3,800.00
292 PARAMOUNT COURT SWD 483.74
411 CIP STREET PROJECTS FUND 172,687.68
412 CIP PARKS PROJECT FUND 3,463.14
414 CIP ADMIN PROJECTS FUND 6,261.21
422 PARK IN-LIEU FEES FUND 14,175.00
434 CIP GRANT - ADMINISTRATN 24,990.00
435 ARPA/SLFRF FUND 34,250.00
612 WORKERS COMP FUND 190.53
624 BUILDING MAINTENANCE 5,379.20
633 BUILDING FFE REPLACEMENT 996.00
713 WVCWP AGENCY FUND 8,787.48
TOTAL REPORT 440,709.93
64
SUNGARD PUBLIC SECTOR PAGE NUMBER: 1
DATE: 07/11/2024 CITY OF SARATOGA VENCHK11
TIME: 12:24:53 CHECK REGISTER ACCOUNTING PERIOD: 1/25
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
150143 11111 07/11/24 234 A T & T 63211 QUITO IRR MODEM LINE 29.12
150143 11111 07/11/24 234 A T & T 63211 TITUS PRSPECT MED-IRR 29.64
150143 11111 07/11/24 234 A T & T 63211 PROSPECT RD GRADE BLD 56.94
150143 11111 07/11/24 234 A T & T 63211 HISTORICAL PARK IRR 29.64
150143 11111 07/11/24 234 A T & T 63211 SUPERTRUNK 426.52
150143 11111 07/11/24 234 A T & T 63211 BIG BASIN WAY IRR 29.64
TOTAL CHECK 601.50
150144 11111 07/11/24 35 ACCENT GRAPHICS 61111 OFFICE SUPPLIES 294.18
150144 11111 07/11/24 35 ACCENT GRAPHICS 61111 OFFICE SUPPLIES 117.31
TOTAL CHECK 411.49
150145 11111 07/11/24 1316 BELLECCI & ASSOCIATES, IN 81142 ORCHARD SIDEWALK 628.75
150146 11111 07/11/24 357 BMI IMAGING SYSTEMS 64123 PW SCANNING SVCS 3,491.09
150147 11111 07/11/24 179 CIM AIR, INC 77263 HVAC-THEATER RPLC 996.00
150148 11111 07/11/24 1779 CINTAS CORPORATION NO.2 61133 FACILITIES SUPPLIES 158.73
150148 11111 07/11/24 1779 CINTAS CORPORATION NO.2 61133 FACILITIES SUPPLIES 165.08
150148 11111 07/11/24 1779 CINTAS CORPORATION NO.2 61133 FACILITIES SUPPLIES 170.56
TOTAL CHECK 494.37
150149 11111 07/11/24 193 CITY OF CUPERTINO 64831 SARA EMERGENCY MGMT 282.88
150149 11111 07/11/24 193 CITY OF CUPERTINO 64831 SARA EMERGENCY MGMT 1,697.28
TOTAL CHECK 1,980.16
150150 11111 07/11/24 193 CITY OF CUPERTINO 81161 PROSPECT RD REPAIRS 146,244.19
150151 11111 07/11/24 930 COLE SUPPLY COMPANY, INC. 61341 RESTROOM SUPPLIES 1,065.41
150151 11111 07/11/24 930 COLE SUPPLY COMPANY, INC. 61341 PET WASTE BAGS 3,489.46
150151 11111 07/11/24 930 COLE SUPPLY COMPANY, INC. 61341 RESTROOM SUPPLIES 2,997.60
TOTAL CHECK 7,552.47
150152 11111 07/11/24 1749 EBIX INC 61192 TOP HEALTH NEWSLETTER 190.53
150153 11111 07/11/24 378 EKIM PAINTING - NORTH, IN 64525 THEATER PROJ - PATCH 975.00
150153 11111 07/11/24 378 EKIM PAINTING - NORTH, IN 64525 THEATER PROJ - PAINT 950.00
TOTAL CHECK 1,925.00
150154 11111 07/11/24 1853 ENGEL RESEARCH PARTNERS, 64745 WVCWP NAME/TAG PROJ 3,750.00
150155 11111 07/11/24 1797 FD CONSTRUCTION 81161 HAKONE GRD SEWER 34,250.00
150156 11111 07/11/24 1770 FLOCK GROUP INC 64817 FLOCK SAFETY CAMERA 483.74
150156 11111 07/11/24 1770 FLOCK GROUP INC 64817 FLOCK SAFETY CAMERA 627.76
150156 11111 07/11/24 1770 FLOCK GROUP INC 64817 FLOCK SAFETY CAMERA 1,250.00
150156 11111 07/11/24 1770 FLOCK GROUP INC 64817 FLOCK SAFETY CAMERA 1,564.08
150156 11111 07/11/24 1770 FLOCK GROUP INC 64817 FLOCK SAFETY CAMERA 2,500.00
150156 11111 07/11/24 1770 FLOCK GROUP INC 64817 FLOCK SAFETY CAMERA 3,300.00
150156 11111 07/11/24 1770 FLOCK GROUP INC 64817 FLOCK SAFETY CAMERA 3,300.00
150156 11111 07/11/24 1770 FLOCK GROUP INC 64817 FLOCK SAFETY CAMERA 3,300.00
150156 11111 07/11/24 1770 FLOCK GROUP INC 64817 FLOCK SAFETY CAMERA 3,316.26
150156 11111 07/11/24 1770 FLOCK GROUP INC 64817 FLOCK SAFETY CAMERA 3,800.00
150156 11111 07/11/24 1770 FLOCK GROUP INC 64817 FLOCK SAFETY CAMERA 3,800.00
150156 11111 07/11/24 1770 FLOCK GROUP INC 64817 FLOCK SAFETY CAMERA 3,800.00
65
SUNGARD PUBLIC SECTOR PAGE NUMBER: 2
DATE: 07/11/2024 CITY OF SARATOGA VENCHK11
TIME: 12:24:53 CHECK REGISTER ACCOUNTING PERIOD: 1/25
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
150156 11111 07/11/24 1770 FLOCK GROUP INC 64817 FLOCK SAFETY CAMERA 4,700.00
150156 11111 07/11/24 1770 FLOCK GROUP INC 64817 FLOCK SAFETY CAMERA 5,445.10
150156 11111 07/11/24 1770 FLOCK GROUP INC 64817 FLOCK SAFETY CAMERA 7,000.00
150156 11111 07/11/24 1770 FLOCK GROUP INC 64817 FLOCK SAFETY CAMERA 8,750.00
150156 11111 07/11/24 1770 FLOCK GROUP INC 64817 FLOCK SAFETY CAMERA 16,000.00
150156 11111 07/11/24 1770 FLOCK GROUP INC 64817 FLOCK SAFETY CAMERA 17,313.06
TOTAL CHECK 90,250.00
150157 11111 07/11/24 454 GACHINA LANDSCAPE MANAGEM 64552 CS PARK FIELD MAINT 1,622.00
150158 11111 07/11/24 463 GRAINGER 61133 FACILITIES SUPPLIES 36.49
150159 11111 07/11/24 1822 HAMLET INC 61115 TEMPLATES DESIGN SVCS 1,000.00
150160 11111 07/11/24 1123 IMPERIAL SPRINKLER SUPPLY 61341 PARKS TURF SUPPLIES 4,228.67
150160 11111 07/11/24 1123 IMPERIAL SPRINKLER SUPPLY 64549 IRR UPGRADE PARTS 1,749.52
150160 11111 07/11/24 1123 IMPERIAL SPRINKLER SUPPLY 81151 IRR CONTROLLER 3,463.14
TOTAL CHECK 9,441.33
150161 11111 07/11/24 636 JULIE R INGRAHAM 66213 JAN-JUN MILEAGE RMB 38.59
150162 11111 07/11/24 123 KELEX SECURITY 64513 MUSEUM ALARM RPR 245.00
150163 11111 07/11/24 929 KOPPEL & GRUBER PUBLIC FI 81161 L&L ADMIN SVC-APR 6,243.75
150164 11111 07/11/24 739 LAFCO 62239 FY2025 LAFCO BUDGET 1,966.68
150165 11111 07/11/24 1164 MOUSER LAW FIRM 65271 JUN LEGAL SVCS 1,255.00
150165 11111 07/11/24 1164 MOUSER LAW FIRM 65271 JUN LEGAL SVCS 530.00
TOTAL CHECK 1,785.00
150166 11111 07/11/24 1792 MULLINS CONSTRUCTION INC 64549 EMER HAZARD REPAIRS 3,750.00
150167 11111 07/11/24 1572 NBBM SERVICES, INC 64511 JANITORIAL SERVICES 1,596.00
150168 11111 07/11/24 1658 ORCHARD KEEPERS, INC. 64554 JUN ORCHARD MAINT 10,204.10
150168 11111 07/11/24 1658 ORCHARD KEEPERS, INC. 64554 JUN ORCHARD MAINT 2,370.77
TOTAL CHECK 12,574.87
150169 11111 07/11/24 1087 OSCAR URVIZO TELLEZ/OSCAR 81161 FRUITVALE TREE REMOVE 8,475.00
150169 11111 07/11/24 1087 OSCAR URVIZO TELLEZ/OSCAR 81161 MUSEUM TREE REMOVE 5,700.00
150169 11111 07/11/24 1087 OSCAR URVIZO TELLEZ/OSCAR 64581 HERRIMAN EMER TREE 5,625.00
TOTAL CHECK 19,800.00
150170 11111 07/11/24 610 PACIFIC DISPLAY, INC 64537 JUN VIL PED LIGHTS 900.00
150171 11111 07/11/24 173 PACIFIC GAS & ELECTRIC 63111 PARKS/OPEN SPACE 668.55
150172 11111 07/11/24 173 PACIFIC GAS & ELECTRIC 63111 EL CAMINO GRANDE PUMP 10.51
150173 11111 07/11/24 180 PACIFIC PRODUCTS & SERVIC 81121 STREET MAINT SUPPLIES 618.93
150174 11111 07/11/24 259 PLAYGROUNDS UNLIMITED 61348 CSP SPYROSLIDE INSTL 3,194.00
150175 11111 07/11/24 1856 PROPAC, INC 61354 EMER PREP SUPPLIES 1,521.15
66
SUNGARD PUBLIC SECTOR PAGE NUMBER: 3
DATE: 07/11/2024 CITY OF SARATOGA VENCHK11
TIME: 12:24:53 CHECK REGISTER ACCOUNTING PERIOD: 1/25
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
150176 11111 07/11/24 393 REED & GRAHAM, INC 81121 STREET SPPL-ASPHALT 200.81
150177 11111 07/11/24 1720 RIVERVIEW SYSTEMS GROUP, 64523 PUB ADDRESS SYS RPR 598.88
150178 11111 07/11/24 87 SAN JOSE WATER COMPANY 63112 MANOR DRIVE 313.56
150178 11111 07/11/24 87 SAN JOSE WATER COMPANY 63112 MEDIANS/PARKWAYS 7,239.19
TOTAL CHECK 7,552.75
150179 11111 07/11/24 1 SANTA CLARA COUNTY - DTAC 62325 JUN PARKING CITATION 287.50
150180 11111 07/11/24 160 SIERRA PACIFIC TURF SUPPL 61341 RYEGRASS 374.85
150181 11111 07/11/24 1394 ST. FRANCIS ELECTRIC, LLC 64534 ON-CALL TS SERVICES 16,154.00
150182 11111 07/11/24 1394 ST. FRANCIS ELECTRIC, LLC 81161 COX/SEAGULL CROSSWALK 24,995.00
150183 11111 07/11/24 1453 SUPERION, LLC 64311 COGNOS TRAINING 360.00
150184 11111 07/11/24 343 TMT ENTERPRISES INC 61341 REDWOOD SAWDUST 114.84
150185 11111 07/11/24 1747 TRAFFIC PATTERNS LLC 81161 SAFE ROUTES TO SCHOOL 24,990.00
150186 11111 07/11/24 500 UNITED PLUMBING 43471 PERMIT REF 24-0776 215.62
150186 11111 07/11/24 500 UNITED PLUMBING 43117 PERMIT REF 24-0776 17.46
150186 11111 07/11/24 500 UNITED PLUMBING 41412 PERMIT REF 24-0776 32.34
TOTAL CHECK 265.42
150187 11111 07/11/24 391 US BANK PURCHASING CARD P 62171 WVCWP FUEL 54.89
150187 11111 07/11/24 391 US BANK PURCHASING CARD P 63213 WVCWP INTERNET 165.06
150187 11111 07/11/24 391 US BANK PURCHASING CARD P 61111 WVCWP OFFICE SUPPLIES 386.47
150187 11111 07/11/24 391 US BANK PURCHASING CARD P 61119 WVCWP OUTREACH SPPLS 590.95
150187 11111 07/11/24 391 US BANK PURCHASING CARD P 61171 WVCWP SOFTWARE/EQUIP 3,337.13
150187 11111 07/11/24 391 US BANK PURCHASING CARD P 63211 WVCWP TELEPHONE 476.13
150187 11111 07/11/24 391 US BANK PURCHASING CARD P 67712 WVCWP WORKERS' COMP 26.85
TOTAL CHECK 5,037.48
TOTAL FUND 440,709.93
TOTAL REPORT 440,709.93
67
SUNGARD PUBLIC SECTOR PAGE NUMBER: 1
DATE: 07/11/2024 CITY OF SARATOGA VENCHK11
TIME: 12:53:50 CHECK REGISTER - FUND TOTALS ACCOUNTING PERIOD: 1/25
FUND FUND TITLE AMOUNT
111 GENERAL FUND 1,807.91
432 CIP GRANT - PARK & TRAIL 10,000.00
713 WVCWP AGENCY FUND 3,656.00
TOTAL REPORT 15,463.91
68
SUNGARD PUBLIC SECTOR PAGE NUMBER: 1
DATE: 07/11/2024 CITY OF SARATOGA VENCHK11
TIME: 12:53:21 CHECK REGISTER ACCOUNTING PERIOD: 1/25
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
150188 11111 07/11/24 1858 BUN TSE 42591 WILDFIRE RMB-WINDOWS 5,000.00
150188 11111 07/11/24 1858 BUN TSE 42591 WILDFIRE RMB-ROOF 5,000.00
TOTAL CHECK 10,000.00
150189 11111 07/11/24 1362 CITY CLERKS ASSOCIATION O 62251 CCAC MEMBER DUES 250.00
150190 11111 07/11/24 500 GEORGE MEDNICK 68353 NBHD WATCH GRANT RMB 300.00
150191 11111 07/11/24 1595 KEENAN & ASSOCIATES 67711 WVCWP AUTO INS 24/25 383.00
150191 11111 07/11/24 1595 KEENAN & ASSOCIATES 67713 WVCWP LIAB INS 24/25 3,273.00
TOTAL CHECK 3,656.00
150192 11111 07/11/24 499 CARPENTERS LOCAL 2236 (MI 21262 DED:3000 DUES 260.00
150193 11111 07/11/24 248 STATE OF CA FRANCHISE TAX 21252 DED:2011 FTB W/H 245.00
150194 11111 07/11/24 432 WEST VALLEY COLLECTIONS 64532 JUL 2024 CS PARK BINS 752.91
TOTAL FUND 15,463.91
TOTAL REPORT 15,463.91
69
SUNGARD PUBLIC SECTOR DATE: 07/18/2024 TIME: 15: 51:07
FUND
111 243 244 253 255 271 274 361 411 412 413 414 435 611 612 622 624 713 TOTAL
CITY OF SARATOGA CHECK REGISTER -FUND TOTALS
FUND TITLE
GENERAL FUND CARNELIAN GLEN LANDSCAPE CUNNINGHAM/GLASGOW LND SARATOGA LEGEND LANDSCAPE TRICIA WOODS LANDSCAPE BEUACHAMPS L&L HORSESHOE DRIVE L&L ARROWHEAD BOND CIP STREET PROJECTS FUND CIP PARKS PROJECT FUND CIP FACILITY PROJECT FUND CIP ADMIN PROJECTS FUND ARPA/SLFRF FUND LIABILITY /RISK MGMT FUND WORKERS COMP FUND IT SERVICES BUILDING MAINTENANCE WVCWP AGENCY FUND REPORT
AMOUNT
93,915.60 376.97 139. 691,040.56 40. 55854. 571,507.89 817.50 63,459.00 16,398.00 1,000.00 2,723.20 5,909.76 9,520.00 393.24 1,302.79 3,067.05 35,187.33 237,653.70
PAGE NUMBER: 1 VENCHKll ACCOUNTING PERIOD: 1/25
70
SUNGARD PUBLIC SECTOR PAGE NUMBER: 1
DATE: 07/18/2024 CITY OF SARATOGA VENCHK11
TIME: 15:47:41 CHECK REGISTER ACCOUNTING PERIOD: 1/25
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
150195 11111 07/18/24 1130 ABLE SEPTIC TANK SVC 81161 CODY LN STORM DRAIN 25,000.00
150196 11111 07/18/24 1137 BEAR ELECTRICAL SOLUTIONS 64537 LIBRARY PARKING LIGHT 6,187.00
150196 11111 07/18/24 1137 BEAR ELECTRICAL SOLUTIONS 64537 PROSPECT CTR LIGHTS 1,020.00
TOTAL CHECK 7,207.00
150197 11111 07/18/24 1447 BP-PAK, INC. 61191 CITY HALL ROOF LADDER 9,520.00
150198 11111 07/18/24 552 CA DEPARTMENT OF JUSTICE 64161 JUN FINGERPRINT SVCS 32.00
150199 11111 07/18/24 188 CITY OF CAMPBELL 41172 WVCWP FY23/24 SURPLUS 14,446.03
150200 11111 07/18/24 188 CITY OF CAMPBELL 64311 WVCWP IT SERVICES 3,684.95
150201 11111 07/18/24 921 CITY OF MONTE SERENO 41172 WVCWP FY23/24 SURPLUS 114.25
150202 11111 07/18/24 1136 DIVISION OF THE STATE ARC 21931 APR-JUN 24 SB1186 FEE 223.20
150203 11111 07/18/24 419 EVENT SERVICES 68658 ORCHARD HARVEST EVENT 793.13
150204 11111 07/18/24 421 EWING IRRIGATION 61341 PARKS IRRIGATION 262.33
150204 11111 07/18/24 421 EWING IRRIGATION 61341 PARK IRRIGATION 8.91
TOTAL CHECK 271.24
150205 11111 07/18/24 488 HOME DEPOT CREDIT SERVICE 61341 PARK MAINT SUPPLIES 50.02
150205 11111 07/18/24 488 HOME DEPOT CREDIT SERVICE 61341 LANDSCAPE SUPPLIES 596.97
150205 11111 07/18/24 488 HOME DEPOT CREDIT SERVICE 61341 FLOWER-PETUNIA 32.81
150205 11111 07/18/24 488 HOME DEPOT CREDIT SERVICE 61341 BRUSH/PAINT CRAFT CUP 24.38
150205 11111 07/18/24 488 HOME DEPOT CREDIT SERVICE 61341 URETHN OIL 28.73
150205 11111 07/18/24 488 HOME DEPOT CREDIT SERVICE 61341 LANDSCAPE SUPPLIES 140.46
150205 11111 07/18/24 488 HOME DEPOT CREDIT SERVICE 61341 LANDSCAPE SUPPLIES 39.31
150205 11111 07/18/24 488 HOME DEPOT CREDIT SERVICE 61341 CONTRACTOR BAGS 32.78
150205 11111 07/18/24 488 HOME DEPOT CREDIT SERVICE 61132 JANITORIAL SUPPLIES 1,893.76
150205 11111 07/18/24 488 HOME DEPOT CREDIT SERVICE 61341 PARK MAINT SUPPLIES 628.38
150205 11111 07/18/24 488 HOME DEPOT CREDIT SERVICE 61341 PAINT/URETHN OIL 51.44
TOTAL CHECK 3,519.04
150206 11111 07/18/24 929 KOPPEL & GRUBER PUBLIC FI 65514 L&L ADMIN SVC APR-JUN 2,436.44
150206 11111 07/18/24 929 KOPPEL & GRUBER PUBLIC FI 81161 L&L ADMIN SVC-JUN 2,081.25
TOTAL CHECK 4,517.69
150207 11111 07/18/24 683 LIST ENGINEERING COMPANY, 81142 COMM. CTR GENERATOR 1,000.00
150208 11111 07/18/24 981 MARVEL BUILDING&MARSONRY- 61111 OFFICE SUPPLIES 72.16
150209 11111 07/18/24 110 NBS-GOVT FINANCE GROUP 71124 2024-Q3 ADMIN FEES 646.50
150209 11111 07/18/24 110 NBS-GOVT FINANCE GROUP 71124 2024-Q3 ADMIN FEES 171.00
TOTAL CHECK 817.50
150210 11111 07/18/24 173 PACIFIC GAS & ELECTRIC 63111 CITYWIDE STREETLIGHTS 30.35
150210 11111 07/18/24 173 PACIFIC GAS & ELECTRIC 63111 VILLAGE LIGHTING 563.51
TOTAL CHECK 593.86
150211 11111 07/18/24 173 PACIFIC GAS & ELECTRIC 63111 PUB LIB/LNDSCP LIGHTS 25.46
150212 11111 07/18/24 1092 PALACE ART & OFFICE SUPPL 61111 OFFICE SUPPLIES 329.92
71
SUNGARD PUBLIC SECTOR PAGE NUMBER: 2
DATE: 07/18/2024 CITY OF SARATOGA VENCHK11
TIME: 15:47:41 CHECK REGISTER ACCOUNTING PERIOD: 1/25
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
150212 11111 07/18/24 1092 PALACE ART & OFFICE SUPPL 61111 OFFICE SUPPLIES 3.27
150212 11111 07/18/24 1092 PALACE ART & OFFICE SUPPL 61111 OFFICE SUPPLIES 119.46
150212 11111 07/18/24 1092 PALACE ART & OFFICE SUPPL 61111 OFFICE SUPPLIES -128.63
TOTAL CHECK 324.02
150213 11111 07/18/24 87 SAN JOSE WATER COMPANY 63112 BEAUCHAMPS 854.57
150213 11111 07/18/24 87 SAN JOSE WATER COMPANY 63112 CARNELIAN GLEN 20% 376.97
150213 11111 07/18/24 87 SAN JOSE WATER COMPANY 63112 CUNNINGHM/GLSGW 77.5% 139.69
150213 11111 07/18/24 87 SAN JOSE WATER COMPANY 63112 FARWELL/THREE OAKS 291.95
150213 11111 07/18/24 87 SAN JOSE WATER COMPANY 63112 HORSESHOE DR 80% 1,507.89
150213 11111 07/18/24 87 SAN JOSE WATER COMPANY 63112 PARKS/OPEN SPACE 5,578.23
150213 11111 07/18/24 87 SAN JOSE WATER COMPANY 63112 SARA LEGENDS MINA WAY 1,040.56
150213 11111 07/18/24 87 SAN JOSE WATER COMPANY 63112 TRICIA WOODS 22.5% 40.55
150213 11111 07/18/24 87 SAN JOSE WATER COMPANY 63112 MEDIANS/PARKWAYS 4,648.79
TOTAL CHECK 14,479.20
150214 11111 07/18/24 69 SASCC 68112 FY24 Q4 SUPPORT GRANT 11,503.75
150215 11111 07/18/24 69 SASCC 68113 FY24 Q4 ADULT DAYCARE 6,222.75
150216 11111 07/18/24 1006 SAVIANO COMPANY INC. 81161 KMP TENNIS COURT PROJ 11,400.00
150217 11111 07/18/24 1746 SCA OF CA. LLC 64531 JUN CITYWIDE ST SWEEP 20,614.50
150218 11111 07/18/24 160 SIERRA PACIFIC TURF SUPPL 61341 LANDSCAPE SUPPLIES 1.50
150219 11111 07/18/24 313 BAY AREA NEWS GROUP 81161 LL0006832751 5,909.76
150219 11111 07/18/24 313 BAY AREA NEWS GROUP 62132 LL0006833321 590.24
150219 11111 07/18/24 313 BAY AREA NEWS GROUP 61166 LL0006834646 496.00
150219 11111 07/18/24 313 BAY AREA NEWS GROUP 62132 LL0006833326 1,433.44
150219 11111 07/18/24 313 BAY AREA NEWS GROUP 62132 LL0006833334 1,408.64
150219 11111 07/18/24 313 BAY AREA NEWS GROUP 62132 LL0006833335 1,398.72
150219 11111 07/18/24 313 BAY AREA NEWS GROUP 62132 LL0006833341 786.16
150219 11111 07/18/24 313 BAY AREA NEWS GROUP 62132 LL0006834635 228.16
150219 11111 07/18/24 313 BAY AREA NEWS GROUP 62132 LL0006837614 295.12
150219 11111 07/18/24 313 BAY AREA NEWS GROUP 62132 LL0006837615 210.80
150219 11111 07/18/24 313 BAY AREA NEWS GROUP 62132 LL0006837617 305.04
150219 11111 07/18/24 313 BAY AREA NEWS GROUP 62132 LL0006833338 1,398.72
TOTAL CHECK 14,460.80
150220 11111 07/18/24 364 TOWN OF LOS GATOS 41172 WVCWP FY23/24 SURPLUS 16,942.10
150221 391 US BANK PURCHASING CARD P VOID: MULTI STUB CHECK
150222 391 US BANK PURCHASING CARD P VOID: MULTI STUB CHECK
150223 11111 07/18/24 391 US BANK PURCHASING CARD P 61133 FACILITIES SUPPLIES 945.62
150223 11111 07/18/24 391 US BANK PURCHASING CARD P 61132 JANITORIAL SUPPLIES 107.63
150223 11111 07/18/24 391 US BANK PURCHASING CARD P 61316 PROTECT GEAR-JOEL 106.94
150223 11111 07/18/24 391 US BANK PURCHASING CARD P 61316 PROTECT GEAR-FRANCISC 106.94
150223 11111 07/18/24 391 US BANK PURCHASING CARD P 65112 ANNUAL SURVEY 300.00
150223 11111 07/18/24 391 US BANK PURCHASING CARD P 66212 CAPIO CONF TRAVEL 40.71
150223 11111 07/18/24 391 US BANK PURCHASING CARD P 61354 CERT SUPPLIES 326.05
150223 11111 07/18/24 391 US BANK PURCHASING CARD P 66112 COUNCIL MTG-MEALS 404.92
150223 11111 07/18/24 391 US BANK PURCHASING CARD P 62251 ICMA MEMBERSHIP 1,200.00
150223 11111 07/18/24 391 US BANK PURCHASING CARD P 61111 NAME BADGES 67.80
72
SUNGARD PUBLIC SECTOR PAGE NUMBER: 3
DATE: 07/18/2024 CITY OF SARATOGA VENCHK11
TIME: 15:47:41 CHECK REGISTER ACCOUNTING PERIOD: 1/25
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
150223 11111 07/18/24 391 US BANK PURCHASING CARD P 81141 SRC MAILING 350.00
150223 11111 07/18/24 391 US BANK PURCHASING CARD P 61154 YOUTH IN GOVT EVENT 548.58
150223 11111 07/18/24 391 US BANK PURCHASING CARD P 61341 LANDSCAPE SUPPLIES 799.97
150223 11111 07/18/24 391 US BANK PURCHASING CARD P 61354 CERT SPPLS/MTG MEAL 175.72
150223 11111 07/18/24 391 US BANK PURCHASING CARD P 66111 CITY EVENTS-SPPL/MEAL 1,485.92
150223 11111 07/18/24 391 US BANK PURCHASING CARD P 66131 COMM. RECOG. SUPPLIES 170.58
150223 11111 07/18/24 391 US BANK PURCHASING CARD P 61111 COMPUTER MOUSE 7.91
150223 11111 07/18/24 391 US BANK PURCHASING CARD P 66112 MINISTERIAL MTG-SNACK 42.97
150223 11111 07/18/24 391 US BANK PURCHASING CARD P 61278 SOFTWARE SUPPORT 359.95
150223 11111 07/18/24 391 US BANK PURCHASING CARD P 61111 SPEAKER/PLASTIC FORKS 98.11
150223 11111 07/18/24 391 US BANK PURCHASING CARD P 61154 YOUTH IN GOVT-MEALS 539.55
150223 11111 07/18/24 391 US BANK PURCHASING CARD P 66112 YOUTH IN GOVT-MEAL 264.40
150223 11111 07/18/24 391 US BANK PURCHASING CARD P 66112 COUNCIL MTG-TREATS 217.45
150223 11111 07/18/24 391 US BANK PURCHASING CARD P 66112 COUNCIL MTG-MEAL/SPPL 628.22
150223 11111 07/18/24 391 US BANK PURCHASING CARD P 64557 PARK MAINT SPPLS 308.34
150223 11111 07/18/24 391 US BANK PURCHASING CARD P 64549 CSP SECURITY SVCS 53.91
150223 11111 07/18/24 391 US BANK PURCHASING CARD P 61341 FLAG POLE/MICROPHONE 745.56
150223 11111 07/18/24 391 US BANK PURCHASING CARD P 64221 VIL MAINT-FLOWER 186.54
150223 11111 07/18/24 391 US BANK PURCHASING CARD P 66212 CCWC TRAVEL/LODGING 1,629.10
150223 11111 07/18/24 391 US BANK PURCHASING CARD P 61116 EMPLOYEE RECOGNITION 89.99
150223 11111 07/18/24 391 US BANK PURCHASING CARD P 61111 OFFICE SUPPLIES 52.26
150223 11111 07/18/24 391 US BANK PURCHASING CARD P 66321 ORAL BOARD EXP-MEALS 74.39
150223 11111 07/18/24 391 US BANK PURCHASING CARD P 61192 WELLNESS SNACK/CARDS 393.24
150223 11111 07/18/24 391 US BANK PURCHASING CARD P 66211 CALCITIES ANNL-WALIA 650.00
150223 11111 07/18/24 391 US BANK PURCHASING CARD P 66111 DIRECTORS MTG-MEAL 109.94
150223 11111 07/18/24 391 US BANK PURCHASING CARD P 61111 OFFICE SUPPLIES 27.30
150223 11111 07/18/24 391 US BANK PURCHASING CARD P 66211 CALCITIES ANNL-MORLEY 650.00
150223 11111 07/18/24 391 US BANK PURCHASING CARD P 66211 CALCITIES ANNL-ZHAO 650.00
150223 11111 07/18/24 391 US BANK PURCHASING CARD P 66111 CM/ATTORNEY MTG-MEAL 110.56
150223 11111 07/18/24 391 US BANK PURCHASING CARD P 66211 CALCITIES ANNL-AFTAB 650.00
150223 11111 07/18/24 391 US BANK PURCHASING CARD P 66211 CALCITIES ANNL-PAGE 650.00
150223 11111 07/18/24 391 US BANK PURCHASING CARD P 64552 CUTTER & TRAILER 358.40
150223 11111 07/18/24 391 US BANK PURCHASING CARD P 61341 LANDSCAPE SUPPLIES 171.35
150223 11111 07/18/24 391 US BANK PURCHASING CARD P 66111 CM RETIREMENT EVENT 83.94
150223 11111 07/18/24 391 US BANK PURCHASING CARD P 68658 COMM. HARVEST SPPLS 35.36
150223 11111 07/18/24 391 US BANK PURCHASING CARD P 68651 MOVIE NIGHT MAILING 5.10
150223 11111 07/18/24 391 US BANK PURCHASING CARD P 61165 YIG MTG SPPL/EVENT 508.98
150223 11111 07/18/24 391 US BANK PURCHASING CARD P 61331 FLOWER 211.09
150223 11111 07/18/24 391 US BANK PURCHASING CARD P 61113 CEQA GUIDE/BOOKS 201.40
150223 11111 07/18/24 391 US BANK PURCHASING CARD P 61164 HPC TRAINING 56.25
150223 11111 07/18/24 391 US BANK PURCHASING CARD P 61166 PC MTG-SNACK/MEAL 125.65
150223 11111 07/18/24 391 US BANK PURCHASING CARD P 66111 SCOPING MTG-MEAL 53.78
150223 11111 07/18/24 391 US BANK PURCHASING CARD P 61211 CARPET RUG FOR CABLE 31.64
150223 11111 07/18/24 391 US BANK PURCHASING CARD P 66212 MISAC CONF TRAVEL 300.93
150223 11111 07/18/24 391 US BANK PURCHASING CARD P 66211 CALBO REGISTER-YEE 765.00
150223 11111 07/18/24 391 US BANK PURCHASING CARD P 61112 POSTAGE/MAILING 42.33
150223 11111 07/18/24 391 US BANK PURCHASING CARD P 61111 OFFICE SPPL-INK/PENS 120.04
150223 11111 07/18/24 391 US BANK PURCHASING CARD P 22119 ENV19-0005 RECORD FEE 4,103.75
150223 11111 07/18/24 391 US BANK PURCHASING CARD P 62251 ROTARY DUE 415.00
150223 11111 07/18/24 391 US BANK PURCHASING CARD P 66111 MEETING EXP-BAGELS 93.90
150223 11111 07/18/24 391 US BANK PURCHASING CARD P 61313 UNIFORMS 454.13
150223 11111 07/18/24 391 US BANK PURCHASING CARD P 61116 RECOGNITION SPPLS 43.75
150223 11111 07/18/24 391 US BANK PURCHASING CARD P 64323 SOFTWARE SUPPORT 54.00
TOTAL CHECK 24,562.84
150224 11111 07/18/24 395 VERIZON WIRELESS 63212 ADMIN SERVICES 185.12
73
SUNGARD PUBLIC SECTOR PAGE NUMBER: 4
DATE: 07/18/2024 CITY OF SARATOGA VENCHK11
TIME: 15:47:41 CHECK REGISTER ACCOUNTING PERIOD: 1/25
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
150224 11111 07/18/24 395 VERIZON WIRELESS 63212 BUILDING & INSPECTION 114.03
150224 11111 07/18/24 395 VERIZON WIRELESS 63212 CITY MANAGER OFFICE 51.58
150224 11111 07/18/24 395 VERIZON WIRELESS 63212 GENERAL ENGINEERING 212.99
150224 11111 07/18/24 395 VERIZON WIRELESS 63212 IT SERVICES 98.97
150224 11111 07/18/24 395 VERIZON WIRELESS 63212 PARKS 70.25
150224 11111 07/18/24 395 VERIZON WIRELESS 63212 STREETS 80.17
TOTAL CHECK 813.11
150225 11111 07/18/24 1524 VILLALOBOS & ASSOCIATES 81161 MARTHA AVE DRIVEWAY 12,300.00
150225 11111 07/18/24 1524 VILLALOBOS & ASSOCIATES 81161 CITY SIDEWALK/AC RPR 23,286.00
TOTAL CHECK 35,586.00
150226 11111 07/18/24 402 VISTA LANDSCAPE & MAINTEN 81161 BROOKGLEN DRAIN PIPE 1,875.00
150226 11111 07/18/24 402 VISTA LANDSCAPE & MAINTEN 81161 FRUITVALE SIDEWALK 998.00
150226 11111 07/18/24 402 VISTA LANDSCAPE & MAINTEN 81161 JOES TRL FENCE REPAIR 4,998.00
TOTAL CHECK 7,871.00
150227 11111 07/18/24 448 YAN ZHAO 66212 CTY LEADER SUMMIT RMB 163.37
150228 11111 07/18/24 696 ZAG TECHNICAL SERVICES, I 64315 JUN IT SUPPORT SVCS 871.25
TOTAL FUND 237,653.70
TOTAL REPORT 237,653.70
74
SUNGARD PUBLIC SECTOR PAGE NUMBER: 1
DATE: 07/18/2024 CITY OF SARATOGA VENCHK11
TIME: 18:28:19 CHECK REGISTER - FUND TOTALS ACCOUNTING PERIOD: 1/25
FUND FUND TITLE AMOUNT
111 GENERAL FUND 1,625.28
624 BUILDING MAINTENANCE 1,893.76
TOTAL REPORT 3,519.04
75
SUNGARD PUBLIC SECTOR PAGE NUMBER: 1
DATE: 07/18/2024 CITY OF SARATOGA VENCHK11
TIME: 18:28:08 CHECK REGISTER ACCOUNTING PERIOD: 1/25
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
150229 11111 07/18/24 488 HOME DEPOT CREDIT SERVICE 61341 PARK MAINT SUPPLIES 50.02
150229 11111 07/18/24 488 HOME DEPOT CREDIT SERVICE 61341 LANDSCAPE SUPPLIES 596.97
150229 11111 07/18/24 488 HOME DEPOT CREDIT SERVICE 61341 FLOWER-PETUNIA 32.81
150229 11111 07/18/24 488 HOME DEPOT CREDIT SERVICE 61341 BRUSH/PAINT CRAFT CUP 24.38
150229 11111 07/18/24 488 HOME DEPOT CREDIT SERVICE 61341 URETHN OIL 28.73
150229 11111 07/18/24 488 HOME DEPOT CREDIT SERVICE 61341 LANDSCAPE SUPPLIES 140.46
150229 11111 07/18/24 488 HOME DEPOT CREDIT SERVICE 61341 LANDSCAPE SUPPLIES 39.31
150229 11111 07/18/24 488 HOME DEPOT CREDIT SERVICE 61341 FLOWER-PETUNIA 32.78
150229 11111 07/18/24 488 HOME DEPOT CREDIT SERVICE 61341 PARK MAINT SUPPLIES 628.38
150229 11111 07/18/24 488 HOME DEPOT CREDIT SERVICE 61341 PAINT/URETHN OIL 51.44
TOTAL CHECK 1,625.28
150230 11111 07/18/24 1610 THE HOME DEPOT PRO 61132 JANITORIAL SUPPLIES 1,893.76
TOTAL FUND 3,519.04
TOTAL REPORT 3,519.04
76
SUNGARD PUBLIC SECTOR PAGE NUMBER: 1
DATE: 07/18/2024 CITY OF SARATOGA VENCHK11
TIME: 18:59:44 CHECK REGISTER - FUND TOTALS ACCOUNTING PERIOD: 1/25
FUND FUND TITLE AMOUNT
111 GENERAL FUND 22,528.02
252 PRIDES CROSSING LANDSCAPE 665.72
257 COVINA LANDSCAPING DIST 204.11
279 BROOKVIEW L&L 346.86
411 CIP STREET PROJECTS FUND 66.03
414 CIP ADMIN PROJECTS FUND 33,129.53
612 WORKERS COMP FUND 82.00
622 IT SERVICES 1,246.24
623 VEHICLE & EQUIPMENT MAINT 371.32
624 BUILDING MAINTENANCE 5,851.83
TOTAL REPORT 64,491.66
77
SUNGARD PUBLIC SECTOR PAGE NUMBER: 1
DATE: 07/18/2024 CITY OF SARATOGA VENCHK11
TIME: 18:59:23 CHECK REGISTER ACCOUNTING PERIOD: 1/25
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
150231 11111 07/18/24 546 ASSOC OF BAY AREA GOV/ABA 63111 GAS SERVICES 1,940.00
150231 11111 07/18/24 546 ASSOC OF BAY AREA GOV/ABA 63111 WORKING CAPITAL DEP 130.35
TOTAL CHECK 2,070.35
150232 11111 07/18/24 1187 ASSOCIATED SERVICES COMPA 61133 FACILITIES SUPPLIES 481.48
150233 11111 07/18/24 666 CITY OF FOSTER CITY 66319 CALOPPS FY24/25 FEES 4,078.00
150234 11111 07/18/24 455 GARDENLAND POWER EQUIPMEN 61312 BLOWER/TRIMMER KITS 3,031.60
150234 11111 07/18/24 455 GARDENLAND POWER EQUIPMEN 61331 BAR/CHAIN OIL 69.73
TOTAL CHECK 3,101.33
150235 11111 07/18/24 14 HYDROTEC IRRIGATION EQUIP 64549 COVINA CT COIL RPLC 204.11
150235 11111 07/18/24 14 HYDROTEC IRRIGATION EQUIP 64549 PROSPECT CTR REPAIR 83.00
150235 11111 07/18/24 14 HYDROTEC IRRIGATION EQUIP 64549 BROOKGLEN SPRINKLER 346.86
150235 11111 07/18/24 14 HYDROTEC IRRIGATION EQUIP 64549 PRIDES CROSSING RPR 580.53
150235 11111 07/18/24 14 HYDROTEC IRRIGATION EQUIP 64549 PRIDES CROSS DRIP RPR 85.19
150235 11111 07/18/24 14 HYDROTEC IRRIGATION EQUIP 64543 VINEYARDS DRIP REPAIR 341.54
TOTAL CHECK 1,641.23
150236 11111 07/18/24 500 JIM STALLMAN 68353 NBHD WATCH GRANT RMB 300.00
150237 11111 07/18/24 123 KELEX SECURITY 64513 SENIOR CTR FIRE ALARM 540.00
150237 11111 07/18/24 123 KELEX SECURITY 64513 LIBRARY FIRE ALARM 180.00
150237 11111 07/18/24 123 KELEX SECURITY 64513 THEATER FIRE ALARM 180.00
150237 11111 07/18/24 123 KELEX SECURITY 64513 MUSEUM FIRE ALARM 180.00
150237 11111 07/18/24 123 KELEX SECURITY 64513 CITY HALL FIRE ALARM 180.00
150237 11111 07/18/24 123 KELEX SECURITY 64513 ADMIN BLDG FIRE ALARM 180.00
150237 11111 07/18/24 123 KELEX SECURITY 64513 FRIENDSHIP HALL FIRE 180.00
150237 11111 07/18/24 123 KELEX SECURITY 64513 GRACE BLDG FIRE ALARM 180.00
TOTAL CHECK 1,800.00
150238 11111 07/18/24 1572 NBBM SERVICES, INC 64511 JANITORIAL SERVICES 1,500.00
150239 11111 07/18/24 1733 NETFILE, INC. 64312 AGENCY SVCS FY24/25 4,500.00
150240 11111 07/18/24 1092 PALACE ART & OFFICE SUPPL 61111 OFFICE SUPPLIES 27.48
150241 11111 07/18/24 500 RAY FROESS 68353 NBHD WATCH GRANT RMB 300.00
150242 11111 07/18/24 124 SCHWAAB INC 61111 SIGNATURE STAMP 43.65
150243 11111 07/18/24 136 SCOTTY'S AUTOMOTIVE 64611 MAINTENANCE VEH#142 194.66
150243 11111 07/18/24 136 SCOTTY'S AUTOMOTIVE 64611 MAINTENANCE VEH#144 176.66
TOTAL CHECK 371.32
150244 11111 07/18/24 149 SIERRA DISPLAY INC 64537 LIGHT LED STRING 374.30
150245 11111 07/18/24 1453 SUPERION, LLC 81161 PERMITTING SOFTWARE 33,129.53
150246 11111 07/18/24 1859 THE ADVERTISING STORE, IN 64121 POSTCARD MAILERS 9,241.72
150247 11111 07/18/24 1261 THE FRUITGUYS 61192 EMPLOYEE WELLNESS 82.00
150248 11111 07/18/24 1287 TAPCO 81121 STREETS SUPPLIES 66.03
78
SUNGARD PUBLIC SECTOR PAGE NUMBER: 2
DATE: 07/18/2024 CITY OF SARATOGA VENCHK11
TIME: 18:59:23 CHECK REGISTER ACCOUNTING PERIOD: 1/25
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
150249 11111 07/18/24 1678 WILINE NETWORKS INC. 63213 ISP ANNUAL SVC JUL 24 1,246.24
150250 11111 07/18/24 500 YUSHU LIN 43481 TREE REF TRP24-0153 137.00
TOTAL FUND 64,491.66
TOTAL REPORT 64,491.66
79
SUNGARD PUBLIC SECTOR PAGE NUMBER: 1
DATE: 07/26/2024 CITY OF SARATOGA VENCHK11
TIME: 12:19:49 CHECK REGISTER - FUND TOTALS ACCOUNTING PERIOD: 1/25
FUND FUND TITLE AMOUNT
111 GENERAL FUND 185,399.90
412 CIP PARKS PROJECT FUND 3,763.00
435 ARPA/SLFRF FUND 200.00
622 IT SERVICES - .88
624 BUILDING MAINTENANCE - .01
713 WVCWP AGENCY FUND 3,477.75
TOTAL REPORT 192,839.76
80
SUNGARD PUBLIC SECTOR PAGE NUMBER: 1
DATE: 07/26/2024 CITY OF SARATOGA VENCHK11
TIME: 12:19:24 CHECK REGISTER ACCOUNTING PERIOD: 1/25
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
150251 11111 07/26/24 1422 4LEAF INC. 44491 PL CK#20-1598/23-2094 1,160.00
150251 11111 07/26/24 1422 4LEAF INC. 44491 PL CK#22-2147/22-2148 480.00
150251 11111 07/26/24 1422 4LEAF INC. 44491 PLN CK#24-1059 1,170.13
150251 11111 07/26/24 1422 4LEAF INC. 44491 PLN CK#24-1011 2,352.20
150251 11111 07/26/24 1422 4LEAF INC. 44491 PLN CK#24-1152 1,364.17
150251 11111 07/26/24 1422 4LEAF INC. 44491 PL CK#24-1168/24-1169 7,199.22
150251 11111 07/26/24 1422 4LEAF INC. 44491 PLN CK#24-1144 1,279.28
150251 11111 07/26/24 1422 4LEAF INC. 44491 PLN CK#24-1192 1,562.25
150251 11111 07/26/24 1422 4LEAF INC. 44491 PLN CK#24-1247 1,812.89
150251 11111 07/26/24 1422 4LEAF INC. 44491 PL CK#23-1846/23-1847 520.00
150251 11111 07/26/24 1422 4LEAF INC. 44491 PL CK#23-2800/23-2801 800.00
150251 11111 07/26/24 1422 4LEAF INC. 44491 PL CK#23-2840/23-2841 360.00
150251 11111 07/26/24 1422 4LEAF INC. 44491 PLN CK#23-2632 600.00
150251 11111 07/26/24 1422 4LEAF INC. 44491 PLN CK#24-0231 600.00
150251 11111 07/26/24 1422 4LEAF INC. 44491 PLN CK#24-0856 1,137.79
150251 11111 07/26/24 1422 4LEAF INC. 44491 PLN CK#24-1015 2,870.44
150251 11111 07/26/24 1422 4LEAF INC. 44491 PLN CK#24-1030 4,627.83
TOTAL CHECK 29,896.20
150252 11111 07/26/24 1422 4LEAF INC. 64173 BDLG INSPECTOR/STAFF 3,850.40
150253 11111 07/26/24 1422 4LEAF INC. 65411 CODE ENFORCE TECH 6,080.00
150254 11111 07/26/24 500 AIRAN LANDAU 22111 REF DEP ARB19-0056 13,390.90
150255 11111 07/26/24 247 CA DEPARTMENT OF CONSERVA 43476 Q4 SMIP FEES (COM) 320.03
150255 11111 07/26/24 247 CA DEPARTMENT OF CONSERVA 43477 Q4 SMIP FEES (RES) 7,901.54
TOTAL CHECK 8,221.57
150256 11111 07/26/24 587 CALIFORNIA DEPT. TAX AND 61347 GH102-603396 Q4/FY24 -1.46
150256 11111 07/26/24 587 CALIFORNIA DEPT. TAX AND 61211 GH102-603396 Q4/FY24 - .88
150256 11111 07/26/24 587 CALIFORNIA DEPT. TAX AND 61341 GH102-603396 Q4/FY24 - .53
150256 11111 07/26/24 587 CALIFORNIA DEPT. TAX AND 61133 GH102-603396 Q4/FY24 - .01
150256 11111 07/26/24 587 CALIFORNIA DEPT. TAX AND 61165 GH102-603396 Q4/FY24 .55
150256 11111 07/26/24 587 CALIFORNIA DEPT. TAX AND 68657 GH102-603396 Q4/FY24 4.77
150256 11111 07/26/24 587 CALIFORNIA DEPT. TAX AND 61354 GH102-603396 Q4/FY24 54.56
TOTAL CHECK 57.00
150257 11111 07/26/24 692 CBSC 21932 Q4 FY23/24 CBSC FEES 1,855.93
150258 11111 07/26/24 130 CDW GOVERNMENT 61171 PRINTER CDD DIRECTOR 531.09
150259 11111 07/26/24 937 CITY OF SARATOGA 65134 WVCWP APR-JUN STF SVC 3,477.75
150260 11111 07/26/24 342 DATA TICKET INC 62481 JUNE 2024 CITATIONS 110.06
150261 11111 07/26/24 1834 FCS INTERNATIONAL, INC 22119 ENV24-0001 PROJ EIR 15,772.70
150262 11111 07/26/24 1268 GIULIANI & KULL - SAN JOS 22119 JOB#09153 ULS22-0015 155.00
150262 11111 07/26/24 1268 GIULIANI & KULL - SAN JOS 22119 JOB#09153 LLA12-0004 155.00
150262 11111 07/26/24 1268 GIULIANI & KULL - SAN JOS 22119 JOB#09153 ULS22-0016 77.50
150262 11111 07/26/24 1268 GIULIANI & KULL - SAN JOS 22119 JOB#09153 LLA12-0005 77.50
150262 11111 07/26/24 1268 GIULIANI & KULL - SAN JOS 22119 JOB#09153 ULS22-0013 232.50
150262 11111 07/26/24 1268 GIULIANI & KULL - SAN JOS 22119 JOB#09153 MISC23-0017 680.00
150262 11111 07/26/24 1268 GIULIANI & KULL - SAN JOS 22119 JOB#09153 ULS22-0015 240.00
150262 11111 07/26/24 1268 GIULIANI & KULL - SAN JOS 22119 JOB#09153 LLA19-0002 510.00
81
SUNGARD PUBLIC SECTOR PAGE NUMBER: 2
DATE: 07/26/2024 CITY OF SARATOGA VENCHK11
TIME: 12:19:24 CHECK REGISTER ACCOUNTING PERIOD: 1/25
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
150262 11111 07/26/24 1268 GIULIANI & KULL - SAN JOS 22119 JOB#09153 ULS22-0016 170.00
150262 11111 07/26/24 1268 GIULIANI & KULL - SAN JOS 22119 JOB#09153 ULS22-0015 595.00
150262 11111 07/26/24 1268 GIULIANI & KULL - SAN JOS 22119 JOB#09153 ADR24-0009 595.00
150262 11111 07/26/24 1268 GIULIANI & KULL - SAN JOS 65411 ENGINEERING SUP SRVC 170.00
150262 11111 07/26/24 1268 GIULIANI & KULL - SAN JOS 65411 JOB#09153 MANTECA WAY 170.00
150262 11111 07/26/24 1268 GIULIANI & KULL - SAN JOS 65411 JOB#09153 QUAIL ACRES 340.00
150262 11111 07/26/24 1268 GIULIANI & KULL - SAN JOS 65411 JOB#09153 ADR24-0005 510.00
150262 11111 07/26/24 1268 GIULIANI & KULL - SAN JOS 22119 JOB#09153 CPX24-0001 680.00
TOTAL CHECK 5,357.50
150263 11111 07/26/24 1608 GREEN HALO SYSTEMS INC. 64323 CONSTRUCT WASTE TRACK 223.00
150264 11111 07/26/24 488 HOME DEPOT CREDIT SERVICE 61331 ROAD MAINT SUPPLIES 125.09
150264 11111 07/26/24 488 HOME DEPOT CREDIT SERVICE 61331 ROAD MAINT SUPPLIES 17.52
150264 11111 07/26/24 488 HOME DEPOT CREDIT SERVICE 61331 ROAD MAINT SUPPLIES 91.56
TOTAL CHECK 234.17
150265 11111 07/26/24 1546 LYNX TECHNOLOGIES, INC. 64341 JUN GIS SUPPORT (CDD) 937.50
150265 11111 07/26/24 1546 LYNX TECHNOLOGIES, INC. 64341 JUN GIS SUPPORT (PW) 937.50
TOTAL CHECK 1,875.00
150266 11111 07/26/24 1745 ODP BUSINESS SOLUTIONS, L 61111 OFFICE SUPPLIES 38.20
150266 11111 07/26/24 1745 ODP BUSINESS SOLUTIONS, L 61111 OFFICE SUPPLIES 14.50
150266 11111 07/26/24 1745 ODP BUSINESS SOLUTIONS, L 61111 OFFICE SUPPLIES 7.96
150266 11111 07/26/24 1745 ODP BUSINESS SOLUTIONS, L 61111 OFFICE SUPPLIES 56.76
150266 11111 07/26/24 1745 ODP BUSINESS SOLUTIONS, L 61111 OFFICE SUPPLIES 222.92
TOTAL CHECK 340.34
150267 154 SHUTE MIHALY & WEINBERGER VOID: MULTI STUB CHECK
150268 11111 07/26/24 154 SHUTE MIHALY & WEINBERGER 22119 SRC ENV19-0005 20,361.30
150268 11111 07/26/24 154 SHUTE MIHALY & WEINBERGER 22119 AHFV EIR ENV21-0011 3,742.00
150268 11111 07/26/24 154 SHUTE MIHALY & WEINBERGER 65212 ADMIN SVC 139.00
150268 11111 07/26/24 154 SHUTE MIHALY & WEINBERGER 65213 CDD 7,339.20
150268 11111 07/26/24 154 SHUTE MIHALY & WEINBERGER 65219 CITY CLERK 2,390.80
150268 11111 07/26/24 154 SHUTE MIHALY & WEINBERGER 65211 CM 5,087.40
150268 11111 07/26/24 154 SHUTE MIHALY & WEINBERGER 65256 NON-DEP 158.46
150268 11111 07/26/24 154 SHUTE MIHALY & WEINBERGER 65217 OH/CC MEETINGS 4,031.00
150268 11111 07/26/24 154 SHUTE MIHALY & WEINBERGER 65215 PW SUB20-0003 5,254.20
150268 11111 07/26/24 154 SHUTE MIHALY & WEINBERGER 65227 RISK MANAGEMENT 778.40
150268 11111 07/26/24 154 SHUTE MIHALY & WEINBERGER 65212 ADMIN SVC 234.40
150268 11111 07/26/24 154 SHUTE MIHALY & WEINBERGER 65213 CDD 1,861.50
150268 11111 07/26/24 154 SHUTE MIHALY & WEINBERGER 65219 CITY CLERK 523.40
150268 11111 07/26/24 154 SHUTE MIHALY & WEINBERGER 65211 CM 1,172.00
150268 11111 07/26/24 154 SHUTE MIHALY & WEINBERGER 65215 PW SUB20-0003 1,965.00
150268 11111 07/26/24 154 SHUTE MIHALY & WEINBERGER 65227 RISK MANAGEMENT 117.20
150268 11111 07/26/24 154 SHUTE MIHALY & WEINBERGER 22119 RW ENV20-0002 109.50
150268 11111 07/26/24 154 SHUTE MIHALY & WEINBERGER 65223 GENERAL PLAN 12,173.90
150268 11111 07/26/24 154 SHUTE MIHALY & WEINBERGER 22119 PALM VILLA ENV17-0001 33.60
150268 11111 07/26/24 154 SHUTE MIHALY & WEINBERGER 22119 VINEYARD ENV24-0002 71.00
150268 11111 07/26/24 154 SHUTE MIHALY & WEINBERGER 22119 PIERCE RD ENV24-0001 227.10
150268 11111 07/26/24 154 SHUTE MIHALY & WEINBERGER 65215 VIL/QUARRY PK PHASE1 482.80
TOTAL CHECK 68,253.16
150269 11111 07/26/24 253 STEVE BENZING ARCHITECT 81161 PARK RESTROOMS UPGRD 200.00
82
SUNGARD PUBLIC SECTOR PAGE NUMBER: 3
DATE: 07/26/2024 CITY OF SARATOGA VENCHK11
TIME: 12:19:24 CHECK REGISTER ACCOUNTING PERIOD: 1/25
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
150270 11111 07/26/24 1707 URBAN PLANNING PARTNERS, 65426 HOUSING ELEMENT UPDATE 1,349.99
150271 11111 07/26/24 402 VISTA LANDSCAPE & MAINTEN 81161 FIRE MITIGATE-CARNELI 990.00
150271 11111 07/26/24 402 VISTA LANDSCAPE & MAINTEN 81161 FIRE MITIGATE-DOUGLAS 900.00
150271 11111 07/26/24 402 VISTA LANDSCAPE & MAINTEN 81161 FIRE MITIGATE-VILLA 875.00
150271 11111 07/26/24 402 VISTA LANDSCAPE & MAINTEN 81161 FIRE MITIGATE-FARRTRL 998.00
TOTAL CHECK 3,763.00
150272 11111 07/26/24 510 WEST VALLEY COMMUNITY SER 68311 FY 23/24 SUPPORT GRNT 28,000.00
TOTAL FUND 192,839.76
TOTAL REPORT 192,839.76
83
SUNGARD PUBLIC SECTOR PAGE NUMBER: 1
DATE: 07/26/2024 CITY OF SARATOGA VENCHK11
TIME: 13:25:45 CHECK REGISTER - FUND TOTALS ACCOUNTING PERIOD: 1/25
FUND FUND TITLE AMOUNT
111 GENERAL FUND 103,329.09
251 MCCARTYSVILLE LANDSCAPE 743.83
271 BEUACHAMPS L&L 966.48
411 CIP STREET PROJECTS FUND 1,620.73
612 WORKERS COMP FUND 69,726.75
622 IT SERVICES 20,774.50
623 VEHICLE & EQUIPMENT MAINT 3,632.04
624 BUILDING MAINTENANCE 120.84
713 WVCWP AGENCY FUND 2,099.32
TOTAL REPORT 203,013.58
84
SUNGARD PUBLIC SECTOR PAGE NUMBER: 1
DATE: 07/26/2024 CITY OF SARATOGA VENCHK11
TIME: 13:25:17 CHECK REGISTER ACCOUNTING PERIOD: 1/25
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
150273 11111 07/26/24 500 ABC GLOBAL EXCHANGE, LLC 22113 REF BOND ARB19-0031 250.00
150273 11111 07/26/24 500 ABC GLOBAL EXCHANGE, LLC 22111 REF DEP ARB19-0031 298.45
TOTAL CHECK 548.45
150274 11111 07/26/24 35 ACCENT GRAPHICS 61164 NAME PLATES 48.10
150275 11111 07/26/24 500 AJAY BHATIA 22113 REF BOND ARB22-0005 4,118.00
150275 11111 07/26/24 500 AJAY BHATIA 22111 REF DEP ARB22-0005 318.99
TOTAL CHECK 4,436.99
150276 11111 07/26/24 500 ANDY TSE 22111 REF DEP ARB18-0056 3,508.31
150277 11111 07/26/24 500 ASAVAN UKIDRE 22113 REF BOND ARB16-0036 3,920.00
150277 11111 07/26/24 500 ASAVAN UKIDRE 22111 REF DEP ARB16-0036 429.83
TOTAL CHECK 4,349.83
150278 11111 07/26/24 188 CITY OF CAMPBELL 62624 WVCWP 24/25 AUG LEASE 2,099.32
150279 11111 07/26/24 1511 COMP SHARED RISK POOL (SH 67211 Q1 FY25 WORKERS' COMP 69,644.75
150280 11111 07/26/24 500 DARYL ABRAMS 22113 TREE REF TRP17-0298 4,000.00
150281 11111 07/26/24 500 DAVID JOHNSTON 22113 REF BOND ARB15-0054 10,035.00
150281 11111 07/26/24 500 DAVID JOHNSTON 22111 REF DEP ARB15-0054 482.68
150281 11111 07/26/24 500 DAVID JOHNSTON 22111 REF DEP GEO15-0015 137.27
150281 11111 07/26/24 500 DAVID JOHNSTON 22111 REF DEP SUB15-0001 3,872.09
TOTAL CHECK 14,527.04
150282 11111 07/26/24 1715 DOCUSIGN, INC 62134 ANNUAL DOCUSIGN SERVICES 650.00
150282 11111 07/26/24 1715 DOCUSIGN, INC 62134 ANNUAL DOCUSIGN SERVICES 2,050.00
150282 11111 07/26/24 1715 DOCUSIGN, INC 64323 ANNUAL DOCUSIGN SERVICES 7,305.00
TOTAL CHECK 10,005.00
150283 11111 07/26/24 349 DUNCAN PRINTING 61111 HOLIDAY SIGNS 961.33
150284 11111 07/26/24 373 ECS IMAGING, INC 64312 LASERFICHE ANNL SFTWR 16,068.50
150285 11111 07/26/24 500 GEORGE & TERESE KEMBLE 22111 REF DEP ARB13-0035 1,462.50
150286 11111 07/26/24 500 HARRELL REMODELING INC 22113 REF BOND ARB17-0002 3,075.00
150287 11111 07/26/24 14 HYDROTEC IRRIGATION EQUIP 64543 PIERCE RD IRR RPR 419.97
150287 11111 07/26/24 14 HYDROTEC IRRIGATION EQUIP 64543 FRUITVALE SPRNKLR RPR 170.71
150287 11111 07/26/24 14 HYDROTEC IRRIGATION EQUIP 64549 BELLGROVE CONTROLLER 966.48
150287 11111 07/26/24 14 HYDROTEC IRRIGATION EQUIP 64543 SAGE CT VALVE/PIPE 629.17
150287 11111 07/26/24 14 HYDROTEC IRRIGATION EQUIP 64549 CIVIC CTR RPR SPRNKLR 181.28
150287 11111 07/26/24 14 HYDROTEC IRRIGATION EQUIP 64549 MCCARTYSVILLE IRR RPR 743.83
150287 11111 07/26/24 14 HYDROTEC IRRIGATION EQUIP 64221 BLANEY PLAZA IRR RPR 553.87
150287 11111 07/26/24 14 HYDROTEC IRRIGATION EQUIP 64543 SPRING/BLOSSOM IRR 687.35
TOTAL CHECK 4,352.66
150288 11111 07/26/24 500 JOHN MCCUNE 22113 REF ATFTR15-0029 2,250.00
150289 11111 07/26/24 194 LIEBERT, CASSIDY WHITMORE 65252 ERC MEMBER FY24/25 4,455.00
150290 11111 07/26/24 1324 READYREFRESH 62614 DRINKING WATER SVC 120.84
85
SUNGARD PUBLIC SECTOR PAGE NUMBER: 2
DATE: 07/26/2024 CITY OF SARATOGA VENCHK11
TIME: 13:25:17 CHECK REGISTER ACCOUNTING PERIOD: 1/25
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
150291 11111 07/26/24 1860 PACKET FUSION, INC 64312 IT MITEL SUPPORT 4,706.00
150292 11111 07/26/24 1092 PALACE ART & OFFICE SUPPL 61111 OFFICE SUPPLIES 12.51
150292 11111 07/26/24 1092 PALACE ART & OFFICE SUPPL 61111 OFFICE SUPPLIES 65.32
TOTAL CHECK 77.83
150293 11111 07/26/24 500 RANDY KSAR 22113 REF BOND ARB15-0017 3,880.00
150293 11111 07/26/24 500 RANDY KSAR 22111 REF DEP ARB15-0017 562.31
TOTAL CHECK 4,442.31
150294 11111 07/26/24 500 SEAN ABERNATHY 22113 REF BOND ARB16-0044 5,750.00
150294 11111 07/26/24 500 SEAN ABERNATHY 22111 REF DEP ARB16-0044 72.27
TOTAL CHECK 5,822.27
150295 11111 07/26/24 1690 SOUTHERN COUNTIES LUBRICA 61362 FUEL 3,632.04
150296 11111 07/26/24 248 STATE OF CA FRANCHISE TAX 21252 DED:2011 FTB W/H 245.00
150297 11111 07/26/24 1261 THE FRUITGUYS 61192 EMPLOYEE WELLNESS 82.00
150298 11111 07/26/24 500 TUAN NGUYEN 22113 REF BOND ARB21-0071 33,389.40
150298 11111 07/26/24 500 TUAN NGUYEN 22111 REF DEP ARB21-0071 -239.06
150298 11111 07/26/24 500 TUAN NGUYEN 22111 REF DEP ARB21-0071 1.44
150298 11111 07/26/24 500 TUAN NGUYEN 22111 REF DEP GEO21-0013 3,320.00
TOTAL CHECK 36,471.78
150299 11111 07/26/24 446 ZAP MANUFACTURING, INC 81121 STREETS SUPPLIES 1,620.73
TOTAL FUND 203,013.58
TOTAL REPORT 203,013.58
86
SUNGARD PUBLIC SECTOR PAGE NUMBER: 1
DATE: 07/31/2024 CITY OF SARATOGA VENCHK11
TIME: 12:55:50 CHECK REGISTER - FUND TOTALS ACCOUNTING PERIOD: 1/25
FUND FUND TITLE AMOUNT
111 GENERAL FUND 12,547.04
233 SARAHILLS LIGHTING DIST 265.61
244 CUNNINGHAM/GLASGOW LND 9.58
247 KERWIN RANCH LANDSCAPE 336.56
251 MCCARTYSVILLE LANDSCAPE 19.51
252 PRIDES CROSSING LANDSCAPE 31.65
254 SUNLAND PARK LANDSCAPE 856.64
256 ALLENDALE LANDSCAPE 285.61
271 BEUACHAMPS L&L 68.16
272 BELLGROVE L&L 794.29
274 HORSESHOE DRIVE L&L 9.84
276 TOLLGATE L&L 39.61
411 CIP STREET PROJECTS FUND 20,650.00
414 CIP ADMIN PROJECTS FUND 12,000.00
621 OFFICE SUPPORT 401.59
624 BUILDING MAINTENANCE 18,862.13
TOTAL REPORT 67,177.82
87
SUNGARD PUBLIC SECTOR PAGE NUMBER: 1
DATE: 07/31/2024 CITY OF SARATOGA VENCHK11
TIME: 12:54:38 CHECK REGISTER ACCOUNTING PERIOD: 1/25
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
150300 11111 07/31/24 234 A T & T 63211 PROSPECT RD GRACE BLD 28.47
150300 11111 07/31/24 234 A T & T 63211 QUITO IRR MODEM LINE 14.56
150300 11111 07/31/24 234 A T & T 63211 TITUS PRSPECT MED-IRR 14.82
150300 11111 07/31/24 234 A T & T 63211 HISTORICAL PARK IRR 14.82
150300 11111 07/31/24 234 A T & T 63211 SUPERTRUNK 211.32
150300 11111 07/31/24 234 A T & T 63211 BIG BASIN WAY IRR 14.82
TOTAL CHECK 298.81
150301 11111 07/31/24 1412 CIVICPLUS 64141 CODE OF ORDINANCES 284.99
150302 11111 07/31/24 1152 CORODATA RECORDS MANAGEME 62631 JUN RECORDS STORAGE 401.59
150303 11111 07/31/24 1766 DISABILITY ACCESS CONSULT 81161 ADA EVALUATION SVCS 2,000.00
150303 11111 07/31/24 1766 DISABILITY ACCESS CONSULT 81161 ADA EVALUATION SVCS 10,000.00
TOTAL CHECK 12,000.00
150304 11111 07/31/24 1771 GOT GOPHERS INC 64545 ORCHARD PEST-JUN 550.00
150305 11111 07/31/24 1062 NI GOVERNMENT SERVICES, I 63211 06/24 AIRTIME 90.14
150306 11111 07/31/24 173 PACIFIC GAS & ELECTRIC 63111 BEAUCHAMPS 68.16
150306 11111 07/31/24 173 PACIFIC GAS & ELECTRIC 63111 BELLGROVE CIRCLE 794.29
150306 11111 07/31/24 173 PACIFIC GAS & ELECTRIC 63111 BUILDINGS 18,618.42
150306 11111 07/31/24 173 PACIFIC GAS & ELECTRIC 63111 CUNNINGHAM/GLASGOW 9.58
150306 11111 07/31/24 173 PACIFIC GAS & ELECTRIC 63111 HORSESHOE DR LNDSCAP 9.84
150306 11111 07/31/24 173 PACIFIC GAS & ELECTRIC 63111 MCCARTYSVILLE 19.51
150306 11111 07/31/24 173 PACIFIC GAS & ELECTRIC 63111 PARKS/OPEN SPACE 1,935.37
150306 11111 07/31/24 173 PACIFIC GAS & ELECTRIC 63111 PRIDES CROSSING 31.65
150306 11111 07/31/24 173 PACIFIC GAS & ELECTRIC 63111 SARAHILL LIGHTING 265.61
150306 11111 07/31/24 173 PACIFIC GAS & ELECTRIC 63111 TOLLGATE 39.61
150306 11111 07/31/24 173 PACIFIC GAS & ELECTRIC 63111 TRAFFIC SIGNALS 2,341.91
150306 11111 07/31/24 173 PACIFIC GAS & ELECTRIC 63111 CITYWIDE STREETLIGHTS 1,168.78
150306 11111 07/31/24 173 PACIFIC GAS & ELECTRIC 63111 VILLAGE LIGHTING 4,784.97
150306 11111 07/31/24 173 PACIFIC GAS & ELECTRIC 63111 AZULE LIGHTING 298.47
150306 11111 07/31/24 173 PACIFIC GAS & ELECTRIC 63111 QUITO LIGHTING 809.01
TOTAL CHECK 31,195.18
150307 11111 07/31/24 173 PACIFIC GAS & ELECTRIC 63111 BUILDINGS (MUSEUM) 3.92
150308 11111 07/31/24 87 SAN JOSE WATER COMPANY 63112 ALLENDALE LLA 285.61
150308 11111 07/31/24 87 SAN JOSE WATER COMPANY 63112 KERWIN RANCH 60% 336.56
150308 11111 07/31/24 87 SAN JOSE WATER COMPANY 63112 MED/KERWIN RANCH 40% 224.38
150308 11111 07/31/24 87 SAN JOSE WATER COMPANY 63112 SUNLAND PARK 856.64
TOTAL CHECK 1,703.19
150309 11111 07/31/24 1394 ST. FRANCIS ELECTRIC, LLC 81161 SCOTLAND/KERWIN TS 18,756.00
150310 11111 07/31/24 402 VISTA LANDSCAPE & MAINTEN 81161 4TH ST FENCE REPAIRS 999.00
150310 11111 07/31/24 402 VISTA LANDSCAPE & MAINTEN 81161 76 STATION FENCE RPR 895.00
TOTAL CHECK 1,894.00
TOTAL FUND 67,177.82
TOTAL REPORT 67,177.82
88
SUNGARD PUBLIC SECTOR PAGE NUMBER: 1
DATE: 07/31/2024 CITY OF SARATOGA VENCHK11
TIME: 13:15:41 CHECK REGISTER - FUND TOTALS ACCOUNTING PERIOD: 1/25
FUND FUND TITLE AMOUNT
111 GENERAL FUND 28,706.84
242 BONNET WAY LANDSCAPE 83.00
422 PARK IN-LIEU FEES FUND 5,798.75
431 CIP GRANT - STREET REPAIR 5,300.00
624 BUILDING MAINTENANCE 433.73
TOTAL REPORT 40,322.32
89
SUNGARD PUBLIC SECTOR PAGE NUMBER: 1
DATE: 07/31/2024 CITY OF SARATOGA VENCHK11
TIME: 13:14:34 CHECK REGISTER ACCOUNTING PERIOD: 1/25
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
150311 11111 07/31/24 234 A T & T 63211 QUITO IRR MODEM LINE 14.56
150311 11111 07/31/24 234 A T & T 63211 TITUS PRSPECT MED-IRR 14.82
150311 11111 07/31/24 234 A T & T 63211 PROSPECT RD GRACE BLD 28.46
150311 11111 07/31/24 234 A T & T 63211 HISTORICAL PARK IRR 14.82
150311 11111 07/31/24 234 A T & T 63211 SUPERTRUNK 211.31
150311 11111 07/31/24 234 A T & T 63211 BIG BASIN WAY IRR 14.82
TOTAL CHECK 298.79
150312 11111 07/31/24 1316 BELLECCI & ASSOCIATES, IN 81161 SARA AVE SIDEWALK 5,300.00
150313 11111 07/31/24 1417 FRANKLIN ANDRADE/LA OFERT 62132 ELECTION DISPLAY ADS 4,480.00
150314 11111 07/31/24 464 GRANICUS 64135 PEAK AGENDA MANAGEMEN 23,028.44
150315 11111 07/31/24 14 HYDROTEC IRRIGATION EQUIP 64543 SPRING BLOSSOM TREE 777.90
150315 11111 07/31/24 14 HYDROTEC IRRIGATION EQUIP 64549 BONNET WAY FLOW 83.00
150315 11111 07/31/24 14 HYDROTEC IRRIGATION EQUIP 64549 QUITO PK SPRINKLER 361.48
TOTAL CHECK 1,222.38
150316 11111 07/31/24 173 PACIFIC GAS & ELECTRIC 63111 BUILDINGS (MUSEUM) 3.92
150317 11111 07/31/24 111 SARATOGA HISTORICAL FOUND 63211 FIRE ALARM REIMB 190.04
150318 11111 07/31/24 1836 SANDMAN INC 81161 HAKONE INFRASTRUCTURE IMP 5,798.75
TOTAL FUND 40,322.32
TOTAL REPORT 40,322.32
90
SUNGARD PUBLIC SECTOR PAGE NUMBER: 1
DATE: 08/08/2024 CITY OF SARATOGA VENCHK11
TIME: 12:28:10 CHECK REGISTER - FUND TOTALS ACCOUNTING PERIOD: 2/25
FUND FUND TITLE AMOUNT
111 GENERAL FUND 242,862.20
273 GATEWAY L&L .84
276 TOLLGATE L&L 54.42
411 CIP STREET PROJECTS FUND 6,018.44
412 CIP PARKS PROJECT FUND 10,694.57
422 PARK IN-LIEU FEES FUND 245.29
435 ARPA/SLFRF FUND 1,385.00
624 BUILDING MAINTENANCE 2,112.72
TOTAL REPORT 263,373.48
91
SUNGARD PUBLIC SECTOR PAGE NUMBER: 1
DATE: 08/08/2024 CITY OF SARATOGA VENCHK11
TIME: 12:27:30 CHECK REGISTER ACCOUNTING PERIOD: 2/25
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
150319 11111 08/08/24 234 A T & T 63211 MONTHLY RECUR CHARGES 155.55
150319 11111 08/08/24 234 A T & T 63211 PRSPCT CTR EMER ALARM 278.06
150319 11111 08/08/24 234 A T & T 63211 ALARM SYS CIVIC THTR 271.58
150319 11111 08/08/24 234 A T & T 63211 ELEC PANEL CVC THTR 29.12
150319 11111 08/08/24 234 A T & T 63211 PHONE LNS PARKS/LIB 29.64
150319 11111 08/08/24 234 A T & T 63211 EMER POTS LINE 29.12
150319 11111 08/08/24 234 A T & T 63211 EMER POST LN CDD LBBY 29.12
150319 11111 08/08/24 234 A T & T 63211 EMER POTS LV VM 34.27
150319 11111 08/08/24 234 A T & T 63211 AM 1610 RADIO 29.12
150319 11111 08/08/24 234 A T & T 63211 BOOK GO ROUND ALARM 56.96
150319 11111 08/08/24 234 A T & T 63211 CSP FOR IRR 57.72
150319 11111 08/08/24 234 A T & T 63211 MONTHLY RECUR CHARGES 20.76
150319 11111 08/08/24 234 A T & T 63211 PROSPECT CENTER 19.00
150319 11111 08/08/24 234 A T & T 63211 BLANEY IRRIGATION 3.96
150319 11111 08/08/24 234 A T & T 63211 PRSPCT CTR EMER ALARM 44.08
150319 11111 08/08/24 234 A T & T 63211 CRP YRD EMER POTS LNS 7.52
150319 11111 08/08/24 234 A T & T 63211 ALARM SYS CIVIC THTR 38.16
150319 11111 08/08/24 234 A T & T 63211 SENIOR CENTER ALARMS 7.76
TOTAL CHECK 1,141.50
150320 11111 08/08/24 1130 ABLE SEPTIC TANK SVC 81161 KEVIN MORAN PARK RESTROOM 1,385.00
150320 11111 08/08/24 1130 ABLE SEPTIC TANK SVC 64734 SARATGA SUNNVL/PRSPCT 3,165.00
TOTAL CHECK 4,550.00
150321 11111 08/08/24 1692 AECOM TECHNICAL SERVICES 22119 DEPOSIT ENV21-0011 9,089.25
150321 11111 08/08/24 1692 AECOM TECHNICAL SERVICES 22119 DEPOSIT #ENV19-0005 13,741.50
TOTAL CHECK 22,830.75
150322 11111 08/08/24 1804 ANIXTER INC 64529 STANLEY SECURITY REPS 1,085.79
150322 11111 08/08/24 1804 ANIXTER INC 64529 STANLEY SECRTY REP CM -90.79
TOTAL CHECK 995.00
150323 11111 08/08/24 1137 BEAR ELECTRICAL SOLUTIONS 64534 TRAFFIC SIGNALS AND CROSS 575.00
150323 11111 08/08/24 1137 BEAR ELECTRICAL SOLUTIONS 64534 TRAFFIC SIGNALS AND CROSS 1,770.00
TOTAL CHECK 2,345.00
150324 11111 08/08/24 193 CITY OF CUPERTINO 64831 REPRESENT SARATOGA AT LOC 3,536.00
150324 11111 08/08/24 193 CITY OF CUPERTINO 64831 REPRESENT SARATOGA AT LOC 4,950.40
TOTAL CHECK 8,486.40
150325 11111 08/08/24 562 COUNTY OF SANTA CLARA 64731 HHW PROGRAM FY24 120,000.00
150326 11111 08/08/24 573 STATE OF CALIFORNIA 64533 APR-JUN24 SIG&LIGHTS 5,421.25
150327 11111 08/08/24 373 ECS IMAGING, INC 62134 DOCUSIGN TEMPLATE CREATIO 7,700.00
150328 11111 08/08/24 1308 EDGES ELECTRICAL GROUP LL 81161 HAKONE CIP 201.53
150328 11111 08/08/24 1308 EDGES ELECTRICAL GROUP LL 81161 HAKONE CIP 43.76
TOTAL CHECK 245.29
150329 11111 08/08/24 1834 FCS INTERNATIONAL, INC 22119 DEPOSIT #ENV24-0001 9,209.90
150330 11111 08/08/24 423 FEHR & PEERS 65511 TRAFFIC ENGINEERING SERVI 13,254.13
150330 11111 08/08/24 423 FEHR & PEERS 22119 DEPOSIT #ENV21-0011 3,750.00
150330 11111 08/08/24 423 FEHR & PEERS 65511 TRAFFIC ENGINEERING SERVI 7,009.88
TOTAL CHECK 24,014.01
92
SUNGARD PUBLIC SECTOR PAGE NUMBER: 2
DATE: 08/08/2024 CITY OF SARATOGA VENCHK11
TIME: 12:27:30 CHECK REGISTER ACCOUNTING PERIOD: 2/25
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
150331 11111 08/08/24 1770 FLOCK GROUP INC 81121 STREET SIGNES FOR ALPRS 750.00
150331 11111 08/08/24 1770 FLOCK GROUP INC 81121 FLOCK SAFETY SIGN 68.44
TOTAL CHECK 818.44
150332 11111 08/08/24 454 GACHINA LANDSCAPE MANAGEM 64552 CS PARK BASEBALL FENCING 1,470.00
150333 11111 08/08/24 1845 GLOBAL INDUSTRIAL INC 81151 TRASH RECEPTACLES FOR KEV 10,694.57
150334 11111 08/08/24 1822 HAMLET INC 61115 DESIGN CUSTOM TEMPLATES A 1,000.00
150335 11111 08/08/24 100 SARATOGA COMMUNITY ACCESS 64138 SARATOGA COMMUNITY ACCESS 10,036.36
150335 11111 08/08/24 100 SARATOGA COMMUNITY ACCESS 64138 CITY MTG VIDEO SRVCS 330.00
TOTAL CHECK 10,366.36
150336 11111 08/08/24 173 PACIFIC GAS & ELECTRIC 63111 BUILDINGS 175.67
150336 11111 08/08/24 173 PACIFIC GAS & ELECTRIC 63111 PARKS/OPEN SPACE 94.83
150336 11111 08/08/24 173 PACIFIC GAS & ELECTRIC 63111 PARKS/OPEN SPACE 3.12
150336 11111 08/08/24 173 PACIFIC GAS & ELECTRIC 63111 GATEWAY SERVICE .84
150336 11111 08/08/24 173 PACIFIC GAS & ELECTRIC 63111 EL CAMINO GR PUMP STA 1.98
TOTAL CHECK 276.44
150337 11111 08/08/24 87 SAN JOSE WATER COMPANY 63112 BUILDINGS 644.11
150337 11111 08/08/24 87 SAN JOSE WATER COMPANY 63112 PARKS/OPEN SPACE 17,015.89
150337 11111 08/08/24 87 SAN JOSE WATER COMPANY 63112 MEDIANS/PARKWAYS 3,409.15
150337 11111 08/08/24 87 SAN JOSE WATER COMPANY 63112 TOLLGATE 54.42
TOTAL CHECK 21,123.57
150338 11111 08/08/24 1453 SUPERION, LLC 64311 COGNOS TRAINING 360.00
150339 11111 08/08/24 1707 URBAN PLANNING PARTNERS, 65426 JUN HOUSING ELEMENT 5,125.00
150340 11111 08/08/24 1524 VILLALOBOS & ASSOCIATES 81161 GLASCOW DR MNHOLE REP 700.00
150341 11111 08/08/24 1437 WESTFALL ENGINEERS, INC. 81144 QUITO RD SURVEY EASTSIDE 4,500.00
TOTAL FUND 263,373.48
TOTAL REPORT 263,373.48
93
SUNGARD PUBLIC SECTOR PAGE NUMBER: 1
DATE: 08/08/2024 CITY OF SARATOGA VENCHK11
TIME: 13:09:08 CHECK REGISTER - FUND TOTALS ACCOUNTING PERIOD: 2/25
FUND FUND TITLE AMOUNT
111 GENERAL FUND 82,098.29
244 CUNNINGHAM/GLASGOW LND 264.07
253 SARATOGA LEGEND LANDSCAPE 989.32
273 GATEWAY L&L 3.33
276 TOLLGATE L&L 54.41
411 CIP STREET PROJECTS FUND 1,175.78
422 PARK IN-LIEU FEES FUND 387.84
611 LIABILITY /RISK MGMT FUND 966.00
612 WORKERS COMP FUND 82.00
621 OFFICE SUPPORT 448.50
622 IT SERVICES 1,246.24
623 VEHICLE & EQUIPMENT MAINT 359.95
624 BUILDING MAINTENANCE 9,051.99
713 WVCWP AGENCY FUND 5,660.37
TOTAL REPORT 102,788.09
94
SUNGARD PUBLIC SECTOR PAGE NUMBER: 1
DATE: 08/08/2024 CITY OF SARATOGA VENCHK11
TIME: 13:08:33 CHECK REGISTER ACCOUNTING PERIOD: 2/25
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
150342 11111 08/08/24 234 A T & T 63211 MONTHLY RECUR CHARGES 134.79
150342 11111 08/08/24 234 A T & T 63211 PROSPECT CENTER 123.64
150342 11111 08/08/24 234 A T & T 63211 BLANEY IRRIGATION 25.74
150342 11111 08/08/24 234 A T & T 63211 PRSPCT CTR EMER ALARM 286.53
150342 11111 08/08/24 234 A T & T 63211 CRP YRD EMER POTS LNS 48.86
150342 11111 08/08/24 234 A T & T 63211 ALARM SYS CIVIC THTR 247.92
150342 11111 08/08/24 234 A T & T 63211 SENIOR CENTER ALARMS 50.57
TOTAL CHECK 918.05
150343 11111 08/08/24 35 ACCENT GRAPHICS 61111 NAME PLATES 183.12
150343 11111 08/08/24 35 ACCENT GRAPHICS 61111 NAME PLATES 273.22
150343 11111 08/08/24 35 ACCENT GRAPHICS 64121 OFFICE SUPPLIES 448.50
TOTAL CHECK 904.84
150344 11111 08/08/24 1187 ASSOCIATED SERVICES COMPA 61133 FACILITIES SUPPLIES 608.44
150345 11111 08/08/24 1447 BP-PAK, INC. 61191 ELECTRICAL REPAIRS 966.00
150346 11111 08/08/24 179 CIM AIR, INC 64514 HVAC REPAIRS 720.00
150347 11111 08/08/24 1260 CITIES ASSOC OF SANTA CLA 62231 SMALL CITY FY2024-2025 ME 8,698.00
150348 11111 08/08/24 1412 CIVICPLUS 64311 WVCWP - AUTHORITY WEBSITE 1,688.37
150348 11111 08/08/24 1412 CIVICPLUS 64141 CITY CLERK CODIFICATION S 3,752.00
TOTAL CHECK 5,440.37
150349 11111 08/08/24 1180 D&M TRAFFIC SERVICES, INC 46439 WVC BIKE RENTAL 353.29
150349 11111 08/08/24 1180 D&M TRAFFIC SERVICES, INC 46439 WVC BIKE EVENT 267.38
TOTAL CHECK 620.67
150350 11111 08/08/24 1833 DE NOVO PLANNING GROUP 22119 ENV24-0002 EIR 14,069.21
150351 11111 08/08/24 500 DORY ALBERT 68353 NBHD WATCH GRANT RMB 300.00
150352 11111 08/08/24 1308 EDGES ELECTRICAL GROUP LL 81161 HAKONE CIP 54.24
150353 11111 08/08/24 500 EDWARD JORDAN/DELOISE JOR 43481 TREE REF TRP24-0203 141.00
150354 11111 08/08/24 1853 ENGEL RESEARCH PARTNERS, 64745 WVCWP - FOCUS GROUP - AUT 3,750.00
150355 11111 08/08/24 421 EWING IRRIGATION 61341 IRRIGATION PARTS 88.69
150356 11111 08/08/24 1854 GALLAGHER BENEFIT SERVICE 65124 JOB DESCRIPTION DEVELOPME 1,300.00
150357 11111 08/08/24 463 GRAINGER 61133 FACILITIES SUPPLIES 66.28
150358 11111 08/08/24 1608 GREEN HALO SYSTEMS INC. 64323 AUG TRACKING FEE 223.00
150359 11111 08/08/24 1296 HD SUPPLY CONSTRUCTION SU 61132 JANITORIAL SUPPLIES 1,701.01
150360 11111 08/08/24 14 HYDROTEC IRRIGATION EQUIP 64549 EL QUITO PRK TST ZNES 83.00
150360 11111 08/08/24 14 HYDROTEC IRRIGATION EQUIP 64549 GARDNR PK SPRNKLR REP 403.70
150360 11111 08/08/24 14 HYDROTEC IRRIGATION EQUIP 64549 K MORAN FNTN REPAIR 313.23
150360 11111 08/08/24 14 HYDROTEC IRRIGATION EQUIP 64549 WILDWD FNTN HOSE REP 169.32
150360 11111 08/08/24 14 HYDROTEC IRRIGATION EQUIP 64543 SPRNG BLSSMS SPRNKLR 998.71
150360 11111 08/08/24 14 HYDROTEC IRRIGATION EQUIP 64549 GLASCOW IRRIG REPAIR 264.07
95
SUNGARD PUBLIC SECTOR PAGE NUMBER: 2
DATE: 08/08/2024 CITY OF SARATOGA VENCHK11
TIME: 13:08:33 CHECK REGISTER ACCOUNTING PERIOD: 2/25
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
150360 11111 08/08/24 14 HYDROTEC IRRIGATION EQUIP 64549 CONGRSS SPRNGS REPAIR 990.64
150360 11111 08/08/24 14 HYDROTEC IRRIGATION EQUIP 64543 THLMA PHSE 1 Z 1-13 984.31
150360 11111 08/08/24 14 HYDROTEC IRRIGATION EQUIP 64543 THLMA PHSE 2 Z 14-19 996.33
150360 11111 08/08/24 14 HYDROTEC IRRIGATION EQUIP 64549 LEDGENS IRRIG TST/REP 989.32
TOTAL CHECK 6,192.63
150361 11111 08/08/24 57 INTERNATIONAL INSTITUTE 62251 AVRIT, ANNUAL DUES 250.00
150362 11111 08/08/24 500 MARILYN MARCHETTI 68353 NBHD WATCH RMB 300.00
150363 11111 08/08/24 981 MARVEL BUILDING&MARSONRY- 81161 HAKONE CIP 333.60
150364 11111 08/08/24 499 CARPENTERS LOCAL 2236 (MI 21262 DED:3000 DUES 240.00
150365 11111 08/08/24 1572 NBBM SERVICES, INC 64511 JANITORIAL SERVICES 1,575.00
150365 11111 08/08/24 1572 NBBM SERVICES, INC 64511 JANITORIAL SERVICES 1,740.00
150365 11111 08/08/24 1572 NBBM SERVICES, INC 64511 JANITORIAL SERVICES 1,575.00
TOTAL CHECK 4,890.00
150366 11111 08/08/24 1668 OAK ALARM COMPANY 62471 WVCWP SECURITY SRVCS 222.00
150367 11111 08/08/24 1745 ODP BUSINESS SOLUTIONS, L 61111 OFFICE SUPPLIES 115.99
150367 11111 08/08/24 1745 ODP BUSINESS SOLUTIONS, L 61111 OFFICE SUPPLIES 529.96
150367 11111 08/08/24 1745 ODP BUSINESS SOLUTIONS, L 61111 OFFICE SUPPLIES 57.20
TOTAL CHECK 703.15
150368 11111 08/08/24 610 PACIFIC DISPLAY, INC 64537 JUL VIL PED LIGHTS 900.00
150369 11111 08/08/24 173 PACIFIC GAS & ELECTRIC 63111 BUILDINGS 287.37
150369 11111 08/08/24 173 PACIFIC GAS & ELECTRIC 63111 PARKS/OPEN SPACE 285.36
150369 11111 08/08/24 173 PACIFIC GAS & ELECTRIC 63111 PARKS/OPEN SPACE 12.09
150369 11111 08/08/24 173 PACIFIC GAS & ELECTRIC 63111 GATEWAY SERVICE 3.33
150369 11111 08/08/24 173 PACIFIC GAS & ELECTRIC 63111 EL CAMINO GR PUMP STA 7.55
TOTAL CHECK 595.70
150370 11111 08/08/24 1092 PALACE ART & OFFICE SUPPL 66112 OFFICE SUPPLIES 92.79
150370 11111 08/08/24 1092 PALACE ART & OFFICE SUPPL 61111 OFFICE SUPPLIES 96.39
TOTAL CHECK 189.18
150371 11111 08/08/24 500 PANNALA REDDY 43481 TREE REF TRP24-0219 141.00
150372 11111 08/08/24 1619 RICHARDSON CONSULTING 22119 DEPOSIT #ENV19-0005 535.50
150373 11111 08/08/24 1663 SAN JOSE MAILING 64121 POSTCARDS/MAILING 5,220.20
150374 11111 08/08/24 87 SAN JOSE WATER COMPANY 63112 BUILDINGS 644.10
150374 11111 08/08/24 87 SAN JOSE WATER COMPANY 63112 PARKS/OPEN SPACE 17,015.84
150374 11111 08/08/24 87 SAN JOSE WATER COMPANY 63112 MEDIANS/PARKWAYS 3,409.10
150374 11111 08/08/24 87 SAN JOSE WATER COMPANY 63112 TOLLGATE 54.41
TOTAL CHECK 21,123.45
150375 11111 08/08/24 1 SANTA CLARA COUNTY - DTAC 62325 JUL PARKING CITATIONS 275.00
150376 11111 08/08/24 136 SCOTTY'S AUTOMOTIVE 64611 MAINTENANCE VEH#144 359.95
150377 11111 08/08/24 149 SIERRA DISPLAY INC 64537 LIGHT LED STRING 347.56
96
SUNGARD PUBLIC SECTOR PAGE NUMBER: 3
DATE: 08/08/2024 CITY OF SARATOGA VENCHK11
TIME: 13:08:33 CHECK REGISTER ACCOUNTING PERIOD: 2/25
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
150378 11111 08/08/24 1394 ST. FRANCIS ELECTRIC, LLC 64537 4TH STREET POLE KNOCKDOWN 7,260.00
150379 11111 08/08/24 248 STATE OF CA FRANCHISE TAX 21252 DED:2011 FTB W/H 245.00
150380 11111 08/08/24 1261 THE FRUITGUYS 61192 EMPLOYEE WELLNESS 82.00
150381 11111 08/08/24 343 TMT ENTERPRISES INC 64552 CNGRESS SP PK TOPSOIL 2,750.35
150382 11111 08/08/24 500 TOM FELDMAN 68353 NBHD WATCH RMB 300.00
150383 11111 08/08/24 1287 TAPCO 81121 STREETS SUPPLIES 1,175.78
150384 11111 08/08/24 1747 TRAFFIC PATTERNS LLC 46439 WVC BIKE EVENT 6,340.00
150385 11111 08/08/24 1678 WILINE NETWORKS INC. 63213 549220 AUG SERVICES 1,246.24
TOTAL FUND 102,788.09
TOTAL REPORT 102,788.09
97
SARATOGA CITY COUNCIL
MEETING DATE: August 21, 2024
DEPARTMENT: City Manager’s Department
PREPARED BY: Leslie Arroyo, Assistant City Manager
SUBJECT: Resolution Supporting Universal Childcare
RECOMMENDED ACTION:
Adopt the Resolution supporting efforts to provide Universal Childcare to all children in the
State of California
BACKGROUND:
Santa Clara County Supervisor Susan Ellenberg, along with Working Partnerships USA are
embarking on a campaign called “Build the Future.” Build the Future (www.buildthefuturescc.org)
is a movement to build a brighter future for all Santa Clara County residents by advocating for
affordable, quality childcare for all.
Build the Future believes:
•Affordable childcare is the foundation for a stronger economy and thriving small
businesses.
•When parents can access affordable healthcare, they can work without worrying about their
children’s well-being.
•Children with access to quality childcare programs are more likely to be healthy and
gainfully employed members of our community when they are older.
•High-quality childcare provides a safe and nurturing environment, helping kids develop
critical skills to impact their futures positively.
ATTACHMENT:
Attachment A - Resolution
98
RESOLUTION 24-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA
SUPPORTING EFFORTS TO PROVIDE UNIVERSAL CHILDCARE TO
ALL CHILDREN IN THE STATE OF CALIFORNIA
WHEREAS, the Council for a Strong America issued a report in early 2023 which details that the
shortage of infant-toddler childcare costs the United States $122 billion in lost earnings, productivity, and
revenue every year; and
WHEREAS, this shortage translates to a $15 billion economic threat to California and a $3 billion
threat to Santa Clara County; and
WHEREAS, a family living in Silicon Valley needs to pay an average of $26,450 per child per
year for infant care and $21,900 per year for one preschooler’s childcare; and
WHEREAS, investing in affordable childcare provides vital infrastructure to working parents and
supports early childhood development, allows families to remain in a geographic area, creates a stronger
economy, improves business productivity and consumer spending, decreases poverty, leads to safer
communities, and provides additional revenue for cities; and
WHEREAS, investments in the childcare sector should prioritize supporting our most underserved
children and their families;
NOW, THEREFORE, BE IT RESOLVED that the City Council supports efforts to provide universal
childcare to all children and families in the County of Santa Clara and the State of California.
The above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga City
Council held on the 21
st day of August 2024 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Yan Zhao, Mayor
City of Saratoga
ATTEST:
____
Britt Avrit, City Clerk
City of Saratoga
99
CITY OF SARATOGA
Memorandum
To: Members of the Saratoga City Council
From: Britt Avrit, City Clerk
Meeting Date: August 21, 2024
Subject: Written Communications, Item 1.3
Following publication of the agenda packet for the August 21, 2024, City Council Meeting,
comments were submitted for Item 1.3. The communications are attached to this memo.
100
From:noreply@civicplus.com
To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; Matt Morley; Britt Avrit; Leslie Arroyo; Joan
Pliego
Subject:Online Form Submittal: Council Comments Form
Date:Wednesday, August 21, 2024 4:27:31 PM
CAUTION: This email originated from outside your organization. Exercise caution when opening attachments
or clicking links, especially from unknown senders.
Council Comments Form
Your Name Jaria Jaug
Phone Number
Email Address
Subject Support for Item 1.3
Comments Hello Mayor Zhao and honorable City Councilmembers,
If we have not met yet, my name is Jaria Jaug and I am the
Associate Director of Care Policy at Working Partnerships USA. I
am the main organizer for the Build the Future campaign, a
campaign co-chaired by Supervisor Ellenberg and our Executive
Director Maria Noel Fernandez to bring childcare issues to the
forefront.
This resolution is the first step in trying to address the
affordability crises of childcare. Families across Saratoga and
across Santa Clara County face the highest rates of childcare for
our children aged 0-5. At the same time, childcare providers still
see low wages and unnecessary barriers to care for our children.
This resolution has already passed in 7 other cities in Santa
Clara and we are excited to have Saratoga join our movement.
Thank you to Mayor Zhao and Vice Mayor Aftab on this item as
well. I apologize I could not make it to the meeting but I will reach
out again for continued partnership in addressing this important
issue.
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101
SARATOGA CITY COUNCIL
MEETING DATE:August 21, 2024
DEPARTMENT:Community Development Department
PREPARED BY:Frances Reed, Administrative Analyst
SUBJECT: Lynx Technologies, Inc. Geographic Information System Consultant Contract
in the amount of $37,500
RECOMMENDED ACTION:
Authorize the City Manager to execute a contract with Lynx Technologies, Inc. for Geographic
Information System (GIS) Consultant services in the amount of $37,500.00 for FY 2024-25.
BACKGROUND:
Lynx Technologies provides the City with GIS support services. GIS is a digitized way of
capturing, analyzing and layering geographic data and visually sharing the results as maps. This
makes it possible to relate previously unrelated information, such as street numbers, parcel
information, trails, and storm drain systems. The data is digitally layered which enables specific
data to be updated constantly as data points may change. Lynx has improved Saratoga’s GIS
mapping considerably over these years, which allows the city to put this extensive layered data to
work in new ways.
The cost of this monthly maintenance is shared between Community Development and Public
Works. The FY 2024-25 adopted budget includes funds for GIS consulting services.
ATTACHMENT:
Attachment A – Proposed Contract
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Rev. 5/2023 City of Saratoga Services Contract Page 1 of 3
City of Saratoga
Standard Services Contract
This agreement is entered into at Saratoga, California by and between the City of Saratoga, a
municipal corporation (“City”), and ______________________________________
(“Consultant”), who agree that:
1.Purpose of Contract.
This is a contract for:
The purpose of the contract is more specifically described in Exhibit A of this agreement
(“Scope of Work and Payment Terms”). In the event of a conflict between (1) the “Scope of
Work and Payment Terms” in Exhibit A or any of the exhibits included in Exhibit A and (2)
the other terms of this agreement,the other terms of the agreement shall govern.
2. Term.
Start Date:End Date:
(If Start Date is left blank, start date will be
date last signed below.)
Or upon project completion, whichever
occurs first.
3. Payment. City shall pay Consultant for work product produced and any authorized
reimbursable costs pursuant to this agreement an amount not to exceed the total sum of:
$___________________________________________________.
If this contract is for more than one year, the maximum payment amount for each year is set
forth in Exhibit A.
Consultant agrees to comply with payment terms set forth in Exhibit A. Consultant is not
authorized to undertake any efforts or incur any costs whatsoever under the terms of this
agreement until receipt from City of a fully executed copy of this agreement.
4. Contract Administration. The authorized representatives of City and Consultant for
Contract administration are listed below. The City’s Primary Representative is the Administrator.
Consultant :
Consultant Name:
Contact Person:
Street Address:
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City, State, Zip:
Telephone(s):
Email Address:
Saratoga Business
Lic. #:
(Contractor shall maintain a Saratoga Business License for the Term of this agreement)
City of Saratoga
Department:
Primary
Representative:
Street Address:
City, State, Zip:
Telephone:
Email Address:
5. Addresses for Notice.Notices or communications shall be given to the parties at the
addresses set forth in Section 4 (“Contract Administration”) unless otherwise designated in a
written notice to the other party. In addition, notices to City shall be copied to:
City Manager
City of Saratoga
13777 Fruitvale Avenue
Saratoga, CA 95070
City Clerk
City of Saratoga
13777 Fruitvale Avenue
Saratoga, CA 95070
These copies shall not constitute notice.
6. Change of Address.Any party hereto, by giving ten (10) days written notice to the
other, may designate any other address as substitution of the address to which the notice or
communication shall be given.
7. Insurance. Consultant agrees to procure and maintain insurance as required by the
provisions set forth in Exhibit B (“Insurance”). Certificates of such insurance and copies of the
insurance policies and endorsements shall be delivered to City within ten (10) days after being
notified of the award of the contract, and before execution of this agreement by the City.
8. General Provisions.City and Consultant agree to and shall abide by the general
provisions set forth in Exhibit C (“General Provisions”).
104
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City of Saratoga Services Contract
Exhibit A – Scope of Work and Payment Terms
Consultant shall complete the scope of work and invoice the City in accordance with the
payment terms shown below:
AND/OR See Exhibit(s)A-incorporated by this reference.
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Payment Terms:
The payments specified in this paragraph shall be the only payments to be made to Consultant in
connection with Consultant’s completion of the Scope of Work pursuant to this agreement.
Reimbursable expenses shall be billed only at their actual cost. Consultant shall submit all
billings to City and City shall pay such billings in the manner specified in this paragraph.
Payment shall be made payable to Consultant and delivered to the address specified in Section 4
on pages 1 and 2 of this agreement. The making of any payment by City, or the receipt thereof
by the Consultant, shall in no way lessen the liability of the Consultant to correct or revise
unsatisfactory work, even though the unsatisfactory character of such work may not have been
apparent or detected at the time such payment was made. City may withhold payment to
Consultant in any instance in which the Consultant has failed or refused to satisfy any material
obligation provided for in this agreement. In no event shall City be liable for interest or late
charges for any late payments. Consultant shall submit invoices, not more often than once a
month during the term of this agreement, based on the cost for work performed in accordance
with the either the hourly rates or task-based rates in the Scope of Work and authorized
reimbursable expenses incurred prior to the invoice date. Invoices shall contain the following
information:
1.1 Serial identifications of bills, i.e., Bill No. 1;
1.2 The beginning and ending dates of the billing period;
1.3 A summary containing the total contract amount, the amount of prior billings, the
total due this period, percentage of work completed, the remaining balance
available for all remaining billing periods, and a brief description of work
completed during the billing period.
City shall make monthly payments, based on such invoices, for satisfactory progress in
completion of the Scope of Work, and for authorized reimbursable expenses incurred. City shall
not be obligated to pay Consultant for work performed that falls outside the Scope of Work.
-End of Exhibit A -
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1
June 12, 2024
Mr. Bryan Swanson
Community Development Director
City of Saratoga
13777 Fruitvale Avenue
Saratoga, Ca 95070
Re: City of Saratoga GIS 2024 / 2025 Scope of Work
Dear Mr. Swanson:
Thank-you for this opportunity to submit this proposal to provide GIS Consulting services to the City of
Saratoga. The purpose of this letter is to provide a Statement of Work, Cost and Schedule for GIS
Professional Services for the 2024/2025 fiscal year. Hourly rate ($75) will remain the same, a detailed
breakdown of hours worked will be provided with each monthly invoice. Distribution of time is generally
describe, but not limited to the discussion below.
Maintenance
This task is an ongoing, citywide effort that requires monthly coordination with the County Assessor,
Lynx and City staff. Maintenance covers all feature classes in the City’s geodatabase including but not
limited to:
Parcels (land subdivisions, lot line adjustments, records of survey)
Assessor’s database updates (ownership, property characteristics, valuation)
Addresses
Streets
Buildings
Storm Drain Updates
Zoning, Land Use, Geotechnical Hazards and Other Overlays
Ad hoc requests by city staff for special projects are also included. Routine base layers (parcels, assessor,
addresses and streets) will be updated every 30 days.
We have reviewed the work history over the last 12 months and maintenance averages 25 hours, or
$1,500 per month. Total budget requested for the next 12-month period for maintenance is $18,000.
EXHIBIT A-1
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2
GIS Administration and Program Development
The GIS architecture includes SDE/SQL databases, and on Lynx Technologies’ servers. Administration of
the system include IT support and database administration.
Last year we migrated all web content to ESRI’s cloud platform, ArcGIS Online (AGOL). This year we will
develop in AGOL’s new Web Experience Builder based on JavaScript 4.0.
Program development will cover expanding the list of report and map templates, and custom scripts and
workflows. For example, this year we propose to implement:
Map Update Request Form. This tool will enable any authorized user to digitize a location, fill
out a simple form to correct the GIS. The function will include the ability to attach files.
Public Access site. This site will exclude sensitive information and provide simpler tools for easy
access and navigation.
New web maps and applications with targeted focus that can be integrated into the City’s web
site. Current Planning Projects is one example that was implemented last year. Others include
projects like Street Moratorium page, current street construction, housing and sales dash
boards, CIP projects, Story Maps for Historical structures.
Cost for the year: $9,000
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3
Staff Training
The City began to develop web maps and applications on ESRI’s ArcGIS Online platform with a public
application to allow users to view current planning projects. We propose to set a bi-weekly training
schedule for staff who are interested in learning how to use AGOL and develop their own maps and
apps.
Cost: $3,000
Projects
These are citywide content layers that would enhance the GIS and provide improved functionality. The
total number of hours may not be sufficient to do all of these projects and the city may want to
prioritize the work accordingly.
Integration with Central Square. This task would engage Lynx and IT staff to develop a workflow
and functional applications so that City staff and the public can view and query the planning
applications, permits, building and engineering permits and code enforcement cases using GIS.
This project is pending the City’s migration to a hosted environment.
Historic Sites and Properties: Hyperlink historic record documents and pictures (where
available), add to Parcel Report in GIS Viewer. Project is ongoing and nearly completed.
Streets: Add circulation, speed, width, improvement characteristics, medians, PCI rating (if
available from MTC). Add Moratorium Street layer for public viewer. Project is ongoing and
nearly completed.
Tract and Easements Overlays: This is an ongoing project.
Buildings. Project completed.
Cost: $7,500
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4
We’ve enjoyed working with you and the team at the City over the past year and look forward to
continuing to support the City’s GIS development in the coming year.
Sincerely,
Patrick Kelleher
Lynx Technologies
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City of Saratoga Design Services Contract
Exhibit B – Insurance
The insurance requirements listed below that have an “” indicated in the space before the
requirement apply to this agreement together with the general requirements.
Modifications to the below requirements are shown in Exhibit E (“Special
Requirements”).
Contractor shall provide its insurance broker(s)/agent(s) with a copy of these requirements and
request that they provide certificates of insurance complete with copies of all required
endorsements to the Primary Representative listed in section 4 on page 2. During the term of this
agreement Contractor shall ensure that its broker(s)/agent(s) provide the Primary Representative
with updated certificates of insurance reflecting continued satisfaction of the requirements of this
agreement together with updated endorsements in the event of a change in the underlying
insurance policy(ies), with copies emailed to cityhall@saratoga.ca.us.
All endorsements shall be signed by a person authorized by that insurer to bind coverage on its
behalf. City has the right to require Contractor’s insurer to provide complete, certified copies of
all required insurance policies. As described in more detail below, the City, its officers, officials,
employees, agents, and volunteers are to be covered as insureds.
All certificates and endorsements must be received and approved by City before work
commences.
Insurance Requirements
Commercial General Liability Insurance covering commercial general liability on an
“occurrence” basis, including products and completed operations, property damage,
bodily injury, personal injury, and advertising injury with coverage minimum limits of
$2,000,000 per occurrence.
If a general aggregate limit applies, either the general aggregate limit shall apply
separately to this project/location or the general aggregate limit shall be twice the required
occurrence limit.
Auto Liability Insurance with coverage as indicated:
$1,000,000 combined single limit for bodily injury and property damage
$500,000 combined single limit for bodily injury and property damage
Professional/Errors and Omissions Liability (“E&O”) with coverage as indicated:
$1,000,000 per loss/ $1,000,000 aggregate
$2,000,000 per loss/ $2,000,000 aggregate
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Workers' Compensation as required by the State of California, with statutory limits, and
Employer’s Liability Insurance with a limit of no less than $1,000,000 per accident for
bodily injury or disease. Contractor shall submit to City a waiver of subrogation
endorsement in favor of City, its officers, officials, agents, employees, and volunteers .
If Contractor is not required to maintain Workers’ Compensation Insurance pursuant to
State law, Contractor shall file a verification of that fact with the Primary Representative.
All subcontractors used must comply with the above requirements except as noted below:
General Requirements
As to all of the checked insurance requirements above, the following shall apply:
1. Additional Insured Status and Primary Coverage. Contractor shall submit to City
an additional insured endorsement for its Commercial General Liability policy with
coverage at least as broad as ISO form CG 20 10 for ongoing operations, and coverage at
least as broad as ISO Form CG 20 37 for completed operations.For Auto Liability, the
policy shall contain, or be endorsed to contain, additional insured coverage for the City, its
officers, officials, employees, agents and volunteers. Any available insurance proceeds broader
than or in excess of the minimum insurance coverage requirements and/or limits specified in this
agreement shall be available to the additional insured .The requirements for coverage and limits
shall be (1) the minimum coverage and limits specified in this agreement; or (2) the broader
coverage and maximum limits of coverage of any insurance policy or proceeds available to the
named insured; whichever is greater. The additional insured coverage under Contractor’s policy
shall be ''primary and non-contributory" and will not seek contribution from the City’s insurance
or self-insurance and shall be at least as broad as ISO Form CG 20 01 04 13 and CG 20 38 04 13.
This requirement does not apply to errors and omissions insurance. Any failure to comply with
reporting provisions of the policies shall not affect coverage provided to the City, its officers,
officials, employees or volunteers.
2. Separation of Insureds.The Contractor’s insurance shall apply separately to each
insured against whom claim is made or suit is brought, except with respect to the limits of the
insurer's liability.
3. Deductibles and Self Insured Retentions. Any deductibles or self-insured retentions
must be declared to and approved by the City. At the option of the City, either (1) the insurer
shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its
officers, officials and employees; or (2) the Contractor shall procure a bond guaranteeing
payment of losses and related investigations, claim administration and defense expenses.
4. Umbrella or Excess Insurance.The limits of insurance required in this agreement may
be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or
excess insurance shall contain or be endorsed to contain a provision that such coverage shall also
apply on a primary and non-contributory basis for the benefit of City (if agreed to in a written
contract or agreement) before the City’s own insurance or self-insurance shall be called upon to
protect it as a named insured.
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5. Waiver of Subrogation.Contractor hereby grants to City a waiver of any right to
subrogation which any insurer of Contractor may acquire against City by virtue of the payment
of any loss under such insurance. Contractor agrees to obtain any endorsement that may be
necessary to effect this waiver of subrogation, but this provision applies regardless of whether
City has received a waiver of subrogation endorsement from the insurer.
6. Verification of Coverage.Contractor shall furnish the City with original certificates and
amendatory endorsements effecting coverage required by this Exhibit. All certificates and
endorsements are to be received and approved by the City before work commences. The City
reserves the right to require at any time complete, certified copies of all required insurance
policies, including endorsements effecting the coverage required by these specifications and
failure to exercise this right shall not constitute a waiver of any of City’s rights pursuant to this
agreement.
7. Maintenance of Coverage.Contractor shall not cancel, assign, or change any policy of
insurance required by this agreement or engage in any act or omission that will cause its insurer
to cancel any insurance policy required by this agreement except after providing 30 days prior
notice to the City. If an insurance policy required by this agreement is unilaterally cancelled or
changed by the insurer, Contractor shall immediately provide written notice to the City and
obtain substitute insurance meeting the requirements of this agreement. Nothing in this
paragraph relieves Contractor of its obligation to maintain all insurance required by this
agreement at all times during the term of the agreement.
8. Claims Made Policies.If any of the required policies provide claims-made coverage,
the coverage shall be maintained for a period of five years after completion of the contract.
Contractor may satisfy this requirement by renewal of existing coverage or purchase of either
prior acts or tail coverage applicable to said five-year period.
9. Acceptability of Insurers.The policy or policies required by this agreement shall be
issued by insurers admitted in the State of California and with a rating of at least A:VII in the
latest edition of Best’s Insurance Guide.
10. Subcontractors. Contractor agrees to include with all subcontractors in their subcontract
the same requirements and provisions of this agreement including the indemnity and insurance
requirements to the extent they apply to the scope of the subcontractor's work. Subcontractors
hired by Contractor shall agree to be bound to Contractor and City in the same manner and to the
same extent as Contractor is bound to the City under this agreement. Subcontractors shall further
agree to include these same provisions with any sub-subcontractor. Contractor shall provide
subcontractor with a copy of the indemnity and insurance provisions of this agreement as a part
of Contractor’s subcontract with subcontractor. Contractor shall require all subcontractors to
provide a valid certificate of insurance and the required endorsements included in the agreement
prior to commencement of any work and will provide proof of compliance to the City.
11. Special Risks or Circumstances.City reserves the right to modify these requirements,
including limits, based on the nature of the risk, prior experience, insurer, coverage, or other
special circumstances.
-End of Exhibit B-
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City of Saratoga Services Contract
Exhibit C – General Provisions
1. INDEPENDENT CONTRACTOR.City requires the services of a qualified consultant
to provide the work product described in Exhibit A (“Scope of Work and Payment
Terms”) because it lacks the qualified personnel to provide the specified work product.
Consultant is qualified to provide the required work product and is agreeable to providing
such work product on the terms and conditions in this agreement.
1.1 In General. At all times during the term of this agreement, Consultant shall be
an independent contractor and shall not be an employee of City. Consultant shall
complete the Scope of Work hereunder in accordance with currently approved
methods and practices in Consultant's field. No relationship of employer and
employee is created by this agreement between the City and Consultant or any
subcontractor or employee of Consultant. City shall have the right to control
Consultant only with respect to specifying the results to be obtained from
Consultant pursuant to this agreement. City shall not have the right to control the
means by which Consultant accomplishes services rendered pursuant to this
agreement. Any terms in this agreement referring to direction from City shall be
construed as providing for direction as to policy and the result of the Consultant’s
work only, and not as to the means by which such a result is obtained.
1.2 Non-Exclusive Contract.Nothing contained in this agreement shall be
construed as limiting the right of Consultant to engage in Consultant's profession
separate and apart from this agreement so long as such activities do not interfere
or conflict with the performance by Consultant of the obligations set forth in this
agreement. Interference or conflict will be determined at the sole discretion of the
City.
1.3 Standard of Care.Consultant shall complete the Scope of Work required
pursuant to this agreement in the manner and according to the standards observed
by a competent practitioner of the profession in which Consultant is engaged in
the geographical area in which Consultant practices its profession. All work
product of whatsoever nature which Consultant delivers to City pursuant to this
agreement shall be prepared in a substantial, first class and workmanlike manner
and conform to the standards of quality normally observed by a person practicing
in Consultant’s profession.
1.4 Qualifications.Consultant represents and warrants to City that the Consultant is
qualified to perform the services as contemplated by this agreement and that all
work performed under this agreement shall be performed only by personnel under
the supervision of the Consultant as an employee or, if authorized by the Scope of
Work, a subcontractor. All personnel engaged in the work shall be fully qualified
and shall be authorized, licensed and certified under state and local law to perform
such work if authorization, licensing or certification is required. The Consultant
shall commit adequate resources and time to complete the project within the
project schedule specified in this agreement.
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1.5 Use of City Equipment.City shall not be responsible for any damage to persons
or property as a result of the use, misuse or failure of any equipment used by
Consultant, or by any of its employees, even though such equipment be furnished,
rented or loaned to Consultant by City.
1.6 Payment of Taxes and Other Expenses.Should City, in its discretion, or a
relevant taxing authority, including, but not limited to the Internal Revenue
Service or the State Employment Development Division, determine that the
Consultant is an employee for purposes of collection of any employment taxes,
the amounts payable under this agreement shall be reduced by amounts equal to
both the employee and employer portions of the tax due (and offsetting any
credits for amounts already paid by the Consultant which can be applied against
this liability). City shall then forward those amounts to the relevant taxing
authority. Should a relevant taxing authority determine a liability for past
services performed by the Consultant for City, upon notification of such fact by
the City, the Consultant shall promptly remit such amount due or arrange with the
City to have the amount due withheld from future payments to the Consultant
under this agreement (again, offsetting any amounts already paid by the
Consultant which can be applied as a credit against such liability). Any
determination of employment status above shall be solely for the purposes of the
particular tax in question, and for all other purposes of this agreement, The
Consultant shall not be considered an employee of City. Notwithstanding the
foregoing, should any court, arbitrator, or administrative authority determine that
the Consultant is an employee for any other purpose, then the Consultant agrees to
a reduction in the City's financial liability so that the City's total expenses under
this agreement are not greater than they would have been had the court, arbitrator,
or administrative authority determined that the Consultant was not an employee.
2. COMMUNICATION AND NOTICES.
2.1 Communications with Designated Administrator.The Administrator
designated in Section 4 on page 1 of this agreement is authorized to receive
information, interpret and define City's policies consistent with this agreement,
and communicate with Consultant concerning this agreement. All correspondence
and other communications shall be directed to or through the Administrator or the
Administrator’s designee.
2.2 Communications and Notices on Compliance with Agreement.All notices or
communication concerning a party's compliance with the terms of this agreement
shall be in writing and may be given either personally, by certified mail, return
receipt requested, or by overnight express carrier. The notice shall be deemed to
have been given and received on the date delivered in person or the date upon
which the postal authority or overnight express carrier indicates that the mailing
was delivered to the address of the receiving party. The parties shall make good
faith efforts to provide advance courtesy notice of any notices or communications
hereunder via e-mail. However, under no circumstances shall such courtesy notice
satisfy the notice requirements set forth above; nor shall lack of such courtesy
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notice affect the validity of service pursuant to the notice requirement set forth
above.
3. CONTRACTOR NOT AGENT. Except as City may specify in writing, Consultant
shall have no authority, express or implied, to act on behalf of City in any capacity
whatsoever as an agent. Consultant shall have no authority, express or implied, pursuant
to this agreement to bind City to any obligation whatsoever.
4. BENEFITS AND TAXES.Consultant shall not have any claim under this agreement or
otherwise against City for seniority, vacation time, vacation pay, sick leave, personal time
off, overtime, health insurance, medical care, hospital care, insurance benefits, social
security, disability, unemployment, workers compensation or employee benefits of any
kind. Consultant shall be solely liable for and obligated to pay directly all applicable
taxes, including, but not limited to, federal and state income taxes, and in connection
therewith Consultant shall indemnify and hold City harmless from any and all liability
that City may incur because of Consultant's failure to pay such taxes. City shall have no
obligation whatsoever to pay or withhold any taxes on behalf of Consultant.
5. ASSIGNMENT PROHIBITED.The services to be performed by the Consultant are
personal in character and no party to this agreement may assign any right or obligation
under this agreement. Any attempted or purported assignment of any right or obligation
under this agreement shall be void and of no effect. However, with the consent of the
City given in writing, Consultant is entitled to subcontract such portions of the work to be
performed under this agreement as may be specified by City.
6. PERSONNEL.Consultant shall assign only competent personnel to complete the Scope
of Work pursuant to this agreement. In the event that City, in its sole discretion, at any
time during the term of this agreement, desires the removal of any such persons,
Consultant shall, immediately upon receiving notice from city of such desire of City,
cause the removal of such person or persons from work in connection with the Scope of
Work.
7. CONFLICT OF INTEREST.
7.1 In General.Consultant understands that its professional responsibility is solely
to City. Consultant represents and warrants that it presently has no interest, and
will not acquire any direct or indirect interest, that would conflict with its
performance of this agreement. Consultant shall not employ or subcontract with a
person having such an interest in the performance of this agreement.
7.2 Subsequent Conflict of Interest.Consultant agrees that if an actual or potential
conflict of interest on the part of Consultant is discovered after award, the
Consultant will make a full disclosure in writing to the City. This disclosure shall
include a description of actions, which the Consultant has taken or proposes to
take, after consultation with the City to avoid, mitigate, or neutralize the actual or
potential conflict. Within 45 days, the Consultant shall have taken all necessary
steps to avoid, mitigate, or neutralize the conflict of interest to the satisfaction of
the City.
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7.3 Interests of City Officers and Staff.No officer, member or employee of City
and no member of the City Council shall have any pecuniary interest, direct or
indirect, in this agreement or the proceeds thereof. Neither Consultant nor any
member of any Consultant’s family shall serve on any City board or committee or
hold any such position which either by rule, practice or action nominates,
recommends, or supervises Consultant's performance of the Scope of Work or
authorizes funding to Consultant.
8. COMPLIANCE WITH LAWS
8.1 In General.Consultant shall keep itself fully informed of and comply with all
laws, policies, general rules and regulations established by City and shall comply
with the common law and all laws, ordinances, codes and regulations of
governmental agencies, (including federal, state, municipal and local governing
bodies) applicable to the performance of the Scope of Work hereunder.
8.2 Licenses and Permits.Consultant represents and warrants to City that it has all
licenses, permits, qualifications and approvals of whatsoever nature which are
legally required for Consultant to practice its profession. Consultant represents
and warrants to City that Consultant shall, at its sole cost and expense, keep in
effect at all times during the term of this agreement any licenses, permits, and
approvals which are legally required for Consultant to practice its profession. In
addition to the foregoing, Consultant shall obtain and maintain during the term
hereof a valid City of Saratoga Business License.
9. WORK PRODUCT AND RECORDS
9.1 Property of City.All reports, data, maps, models, charts, studies, surveys,
photographs, memoranda or other written documents or materials prepared by
Consultant (“works”) pursuant to this agreement shall become, as between
Consultant and City, the property of City upon completion of the work to be
performed hereunder or upon termination of this agreement. Without limiting the
generality of the foregoing, if, in connection with services performed under this
agreement, the Consultant or its subcontractors create artwork, copy, posters,
billboards, photographs, videotapes, audiotapes, systems designs, software,
reports, diagrams, surveys, source codes or any other original works of
authorship, such works of authorship shall be works for hire as defined under
Title 17 of the United States Code, and all copyrights in such works are the
property of City. If it is ever determined that any works created by the Consultant
or its subcontractors under this agreement are not works for hire under U.S. law,
the Consultant hereby assigns all of its copyrights to such works to City, and
grants to City a royalty-free, exclusive, and irrevocable license to reproduce,
publish, use, and to authorize others to do so, all of Consultant’s rights in such
works and agrees to execute any documents necessary to effectuate such
assignment and license. The Consultant may retain and use copies of such works
for reference and as documentation of its experience and capabilities.
9.2 Intellectual Property. Consultant represents and warrants that it has the legal
right to utilize all intellectual property it will utilize in the performance of this
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agreement. Consultant further represents that it shall ensure City has the legal
right to utilize all intellectual property involved in and/or resulting from
Consultant’s performance of this agreement. Consultant shall indemnify and hold
City harmless from all loss and liability, including attorneys’ fees, court costs and
all other litigation expenses for any infringement of the patent rights, copyright,
trade secret or any other proprietary right or trademark, and all other intellectual
property claims of any person or persons in consequence of the use by City, or
any of its officers or agents, of articles or services to be supplied in the
performance of this agreement.
9.3 Records and Audits.Contractor and its subcontractors shall establish and
maintain records pertaining to this contract. Contractor’s and subcontractors’
accounting systems shall conform to generally accepted accounting principles,
and all records shall provide a breakdown of total costs charged under this
contract, including properly executed payrolls, time records, invoices and
vouchers.
Contractor shall permit City and its authorized representatives to inspect and
examine Contractor’s books, records, accounts, and any and all data relevant to
this Contract at any reasonable time for the purpose of auditing and verifying
statements, invoices, or bills submitted by Contractor pursuant to this contract and
shall provide such assistance as may be reasonably required in the course of such
inspection. City further reserves the right to examine and re-examine said books,
records, accounts, and data during the four-year period following the termination
of this Contract; and Contractor shall in no event dispose of, destroy, alter, or
mutilate said books, records, accounts, and data in any manner whatever for four
years after the termination of this Contract.
Pursuant to California Government Code Section 8546.7, the parties to this
Contract shall be subject to the examination and audit of representative of the
Auditor General of the State of California for a period of three years after final
payment under the contract. The examination and audit shall be confined to those
matters connected with the performance of this contract including, but not limited
to, the cost of administering the contract.
9.4 Use of Recycled Paper and Electronic Documents.Consultant shall prepare
and submit all reports, written studies and other printed material on recycled
paper to the extent it is available at equal or less cost than virgin paper.
Documents shall be printed on both sides of the page and City shall be provided
with electronic copies of documents (in Word or .pdf format) except where
unusual circumstances make it infeasible to do so.
10. CONFIDENTIAL INFORMATION. Consultant shall hold any confidential
information received from City in the course of performing this agreement in trust and
confidence and will not reveal such confidential information to any person or entity,
either during the term of the agreement or at any time thereafter. Upon expiration of this
agreement, or termination as provided herein, Consultant shall return materials which
contain any confidential information to City. Consultant may keep one copy for its
confidential file. For purposes of this paragraph, confidential information is defined as all
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information disclosed to Consultant which relates to City's past, present, and future
activities, as well as activities under this agreement, which information is not otherwise
of public record under California law.
11. RESPONSIBILITY OF CONSULTANT. Consultant shall take all responsibility for
the work, shall bear all losses and damages directly or indirectly resulting to Consultant,
to any subcontractor, to the City, to City officers and employees, or to parties designated
by the City, on account of the performance or character of the work, unforeseen
difficulties, accidents, occurrences or other causes to the extent predicated on active or
passive negligence of the Consultant or of any subcontractor.
12. INDEMNIFICATION.Consultant and City agree that City, its employees, agents and
officials shall be fully protected from any loss, injury, damage, claim, lawsuit, cost,
expense, attorneys fees, litigation costs, defense costs, court costs or any other cost
incurred in relation to, as a consequence of or arising out of or in any way attributable
actually, allegedly or impliedly, in whole or in part, to the performance of this agreement
as set forth below. Accordingly, the provisions of this indemnity provision are intended
by the parties to be interpreted and construed to provide the fullest protection possible
under the law to the City. Consultant acknowledges that City would not enter into this
agreement in the absence of the commitment of Consultant to indemnify and protect City
as set forth below.
12.1 General Indemnity. To the fullest extent permitted by law, Consultant shall
indemnify and hold harmless City, its employees, agents and officials, from any
liability, claims, suits, actions, arbitration proceedings, administrative
proceedings, regulatory proceedings, losses, expenses or costs (including, without
limitation, costs and fees of alternative dispute resolution and litigation) of any
kind whatsoever without restriction or limitation, incurred in relation to, as a
consequence of or arising out of or in any way attributable actually, allegedly or
impliedly, in whole or in part, to Consultant, or its employees, agents, or
subcontractors. All obligations under this provision are to be paid by Consultant
as they are incurred by the City.
12.2 Duty to Defend.In addition to Consultant’s obligation to indemnify City,
Consultant shall defend, in all legal, equitable, administrative, or special
proceedings, with counsel approved by the City, the City and its councilmembers,
officers, and employees, immediately upon tender to Consultant of the claim in
any form or at any stage of an action or proceeding, whether or not liability is
established. An allegation or determination that persons other than Consultant are
responsible for the claim does not relieve Consultant from its separate and distinct
obligation to defend. The obligation to defend extends through final judgment,
including exhaustion of any appeals. The defense obligation includes an
obligation to provide independent defense counsel if Consultant asserts that
liability is caused in whole or in part by the negligence or willful misconduct of
the indemnified party. If it is finally adjudicated that liability was caused solely by
the negligence or willful misconduct of an indemnified party, Consultant may
submit a claim to the City for reimbursement of reasonable attorneys’ fees and
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defense costs in proportion to the established comparative liability of the
indemnified party.
12.3 Limitation on Indemnity. Without affecting the rights of City under any
provision of this agreement or this Section, Consultant shall not be required to
defend, indemnify, and hold harmless City as set forth above for liability
attributable to the sole fault of City, provided such sole fault is determined by
agreement between the parties or the findings of a court of competent jurisdiction.
This exception will apply only in instances where the City is shown to have been
solely at fault and not in instances where Consultant is solely or partially at fault
or in instances where City's fault accounts for only a percentage of the liability
involved. In those instances, the obligation of Consultant will be all-inclusive and
City will be held harmless, indemnified, and defended for all liability incurred,
even though a percentage of the liability is attributable to conduct of the City.
12.4 Acknowledgement.Consultant acknowledges that its obligation pursuant to this
Section extends to liability attributable to City, if that liability is less than the sole
fault of City. Consultant has no obligation under this agreement for liability
proven in a court of competent jurisdiction or by written agreement between the
parties to be the sole fault of City.
12.5 Scope of Consultant Obligation. The obligations of Consultant under this or
any other provision of this agreement will not be limited by the provisions of any
workers' compensation act or similar act. Consultant expressly waives its statutory
immunity under such statutes or laws as to City, its employees and officials.
12.6 Subcontractors.Consultant agrees to obtain executed indemnity agreements
with provisions identical to those set forth here in this Section from each and
every subcontractor, sub tier contractor or any other person or entity involved by,
for, with or on behalf of Consultant in the performance or subject matter of this
agreement.
12.7 No Waiver. Failure of City to monitor compliance with these requirements
imposes no additional obligations on City and will in no way act as a waiver of
any rights hereunder. This obligation to indemnify and defend City as set forth
herein is binding on the successors, assigns, or heirs of Consultant and shall
survive the termination of this agreement or this Section. For purposes of Section
2782 of the Civil Code the parties hereto recognize and agree that this agreement
is not a construction contract. By execution of this agreement, Consultant
acknowledges and agrees that it has read and understands the provisions hereof
and that this paragraph is a material element of consideration. City approval of
insurance required by this agreement does not relieve the Consultant or
subcontractors from liability under this Section.
12.8 Relation to Insurance Obligations.The defense and indemnification obligations
of this agreement are undertaken in addition to, and shall not in any way be
limited by, the insurance obligations contained in this agreement.
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13. DEFAULT AND REMEDIES.
13.1 Events of default. Each of the following shall constitute an event of default
hereunder:
(a)Failure by Consultant to perform any obligation under this agreement and
failure to cure such breach immediately upon receiving notice of such
breach, if the breach is such that the City determines the health, welfare, or
safety of the public is immediately endangered; or
(b)Failure by either party to perform any obligation under this agreement and
failure to cure such breach within fifteen (15) days of receiving notice of
such breach (except for breaches subject to subparagraph (a), above);
provided that if the nature of the breach is such that the non-breaching
party determines it will reasonably require more than fifteen (15) days to
cure, the breaching party shall not be in default if it promptly commences
the cure and diligently proceeds to completion of the cure.
13.2 Remedies upon default. Upon any default, the non-defaulting party shall have
the right to immediately suspend or terminate this agreement, seek specific
performance and/or seek damages to the full extent allowed by law. City shall
have the right to contract with another party to perform this agreement
13.3 No Waiver. Failure by City to seek any remedy for any default hereunder shall
not constitute a waiver of any other rights hereunder or any right to seek any
remedy for any subsequent default.
14. TERMINATION.The City may terminate this agreement with or without cause by
providing 10 days’ notice in writing to Consultant. The City may terminate this
agreement at any time without prior notice in the event that Consultant commits a
material breach of the terms of this agreement. Upon termination, this agreement shall
become of no further force or affect whatsoever and each of the parties hereto shall be
relieved and discharged from the rights and obligations of this agreement, subject to
payment for acceptable services rendered prior to the expiration of the notice of
termination and delivery to City of any work in progress, completed work, supplies,
equipment, and other materials produced as a part of, or acquired in connection with the
performance of this agreement, and any completed or partially completed work which, if
this agreement had been completed, would have been required to be furnished to City.
Notwithstanding the foregoing and Section 2 on page 1, this Section and the provisions of
this agreement concerning insurance (Exhibit B), Funding Agency Requirements (as set
forth in Exhibit D if applicable), Work Product and Records, Confidential Information,
Responsibility of Consultant, Indemnification, Default and Remedies, Litigation, and
Jurisdiction and Severability shall survive termination or expiration of this agreement.
15. DISPUTE RESOLUTION. The parties shall make a good faith effort to settle any
dispute or claim arising under this agreement. If the parties fail to resolve such disputes
or claims, they shall submit them to non-binding mediation in California at shared
expense of the parties for at least 8 hours of mediation. If mediation does not arrive at a
satisfactory result, arbitration, if agreed to by all parties, or litigation may be pursued. In
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the event any dispute resolution processes are involved, each party shall bear its own
costs and attorneys’ fees.
16. LITIGATION. If any litigation is commenced between parties to this agreement
concerning any provision hereof or the rights and duties of any person in relation thereto,
each party shall bear its own attorneys’ fees and costs.
17. JURISDICTION AND SEVERABILITY. This agreement shall be administered and
interpreted under the laws of the State of California. Jurisdiction of litigation arising from
this agreement shall be in that state and venue shall be in Santa Clara County, California.
18. SEVERABILITY.If any part of this agreement is found to conflict with applicable
laws, such part shall be inoperative, null and void insofar as it conflicts with said laws,
but the remainder of this agreement shall be in full force and effect.
19. NOTICE OF NON-RENEWAL. Consultant understands and agrees that there is no
representation, implication, or understanding that the City will request that work product
provided by Consultant under this agreement be supplemented or continued by
Consultant under a new agreement following expiration or termination of this agreement.
Consultant waives all rights or claims to notice or hearing respecting any failure by City
to continue to request or retain all or any portion of the work product from Consultant
following the expiration or termination of this agreement.
20. PARTIES IN INTEREST. This agreement does not, and is not intended to, confer any
rights or remedies upon any person or entity other than the parties.
21. WAIVER.Neither the acceptance of work or payment for work pursuant to this
agreement shall constitute a waiver of any rights or obligations arising under this
agreement. The failure by the City to enforce any of Consultant’s obligations or to
exercise City's rights shall in no event be deemed a waiver of the right to do so thereafter.
-End of Exhibit C-
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SARATOGA CITY COUNCIL
MEETING DATE:August 21, 2024
DEPARTMENT:Public Works
PREPARED BY:Bridget Cash, Administrative Analyst
SUBJECT:Budget Resolution to increase Capital Improvement Program budget in the
amount of $102,300 for El Quito Park Pickleball Courts for improved
security and sound mitigation.
RECOMMENDED ACTION:
Adopt the Resolution appropriating $102,300 from the unallocated Park Development Fund
balance into the El Quito Park Pickleball Courts CIP Fiscal Year 2024/2025 budget.
BACKGROUND:
Two new pickleball courts were installed at El Quito Park in spring 2023. Court reservations are
coordinated through Los Gatos-Saratoga (LGS) Recreation. The courts are also used by the LGS
Recreation Pickleball Club for leagues, lessons, and drop-in play.Community members may walk-
on to use the courts when they are not reserved during posted playing hours.
Throughout the first year of pickleball court use, residents submitted reports detailing the loud
sounds produced by the pickleball play as well as players using the courts outside of the posted
court hours during the early morning and late evening,bringing portable lights to the courts to play
after dark.
During the spring and early summer of 2024 City staff and LGS Recreation staff coordinated to
update and improve signs posted on the courts with four permanent signs detailing allowable
winter and summer playing hours: 8am-6pm (winter) and 8am-7pm (summer). Additionally, staff
coordinated to lock the courts outside of playing hours as often as possible. However, the manual
unlocking and/or locking at opening and closing hours exceeds the capacity of staffing levels
during those times.Nearby residents have also requested assistance from the sheriff to enforce
court hours. These mitigations have not been effective in reducing court usage outside of posted
hours.Players continue to use the courts during early morning and late evening hours.
In response to neighbors’ feedback, Public Works staff propose to (A)install sound dampening
panels on the perimeter fence of the courts to absorb and dampen the sound from regular pickleball
play that carries to nearby residences, and (B)install magnetic locks on the fence gates to promote
compliance with the posted playing hours of the courts.
124
The estimated cost of these projects totals $102,300 including 10% contingency.
EXPENSE COST
(A) Sound Dampening Panels
Fence panels $21,000
Install fence panels $5,000
(A) Subtotal $26,000
(B) Magnetic Fence Gate Locks
Trench 366 linear feet; Install 2” electrical conduit $37,000
Wiring through conduit $5,000
Magnetic locks and installation $25,000
(B) Subtotal $67,000
(A) + (B) Subtotal $93,000
Project Contingency $9,300
PROJECT TOTAL $102,300
FISCAL IMPACT:
Reallocation of $102,300 from Park Development Fund to El Quito Park Pickleball Courts CIP
budget.
ATTACHMENT:
Attachment A – Resolution to Amend El Quito Park Pickleball CIP Budget
125
RESOLUTION NO.__________
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA
TO AMEND THE EL QUITO PARK PICKLEBALL COURTS CIP PROJECT FISCAL YEAR
2024-25 BUDGET
WHEREAS, City parks are open space areas for all residents to enjoy, and
WHEREAS,new pickleball courts were installed at El Quito Park in FY2022-23, and
WHEREAS, the pickleball courts are hugely popular and regularly used by residents, and
WHEREAS, neighborhood residents have requested sound proofing of the courts to reduce the
noise as well as electronic gates to curb after-hours use of the courts, and
WHEREAS,estimates have been procured for the requests and funding is available in the
unallocated Park Development Fund, and
WHEREAS, a budget amendment is necessary to allocate Fiscal Year 2024-25 funding to the
CIP Project as follows:
Account Description Account Number Amount
Transfer Out of Unallocated Fund 422.9299-999.43524 ($102,300)
Project Revenue/ Expenditure 422.9252-003.49999/81161 $102,300
To transfer funds out of the Park Development Unallocated Fund and appropriate project
revenue/expenditure for El Quito Park Pickleball Courts CIP Project for Fiscal Year 2024-25.
NOW, THEREFORE, BE IT RESOLVED,that the City Council of the City of Saratoga hereby
approves an amendment to the Fiscal Year 2024-25 budget
BE IT FURTHER RESOLVED, the above and foregoing resolution was passed and adopted at a
regular meeting of the Saratoga City Council held on the 21st day of August 2024 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
__________________
Yan Zhao, Mayor
City of Saratoga
126
Attest:
_______________________
Britt Avrit,
City Clerk
City of Saratoga
127
CITY OF SARATOGA
Memorandum
To: Members of the Saratoga City Council
From: Britt Avrit, City Clerk
Meeting Date: August 21, 2024
Subject: Written Communications, Item 1.5
Following publication of the agenda packet for the August 21, 2024, City Council Meeting,
comments were submitted for Item 1.5. The communications are attached to this memo.
128
From:Matt Morley
To:Britt Avrit
Subject:FW: Video documentation/ police reports/ Times and dates
Date:Wednesday, August 21, 2024 11:43:32 AM
Attachments:IMG 0.MOV
Comms for Pickleball.
From: Tina Walia <twalia@saratoga.ca.us>
Sent: Wednesday, August 21, 2024 9:40 AM
To: Matt Morley <mmorley@saratoga.ca.us>
Subject: Fwd: Video documentation/ police reports/ Times and dates
More info
Sent from my iPhone
Begin forwarded message:
From: Zack Petersen
Date: August 21, 2024 at 9:13:18 AM PDT
To: Yan Zhao <yzhao@saratoga.ca.us>, Kookie Fitzsimmons
<kookie@saratoga.ca.us>, Belal Aftab <baftab@saratoga.ca.us>, Tina
Walia <twalia@saratoga.ca.us>
Subject: Fwd: Video documentation/ police reports/ Times and dates
CAUTION: This email originated from outside your organization. Exercise
caution when opening attachments or clicking links, especially from
unknown senders.
---------- Forwarded message ---------
From: Zack Petersen
Date: Wed, Aug 14, 2024 at 7:47 PM
Subject: Re: Video documentation/ police reports/ Times and dates
To:
<bcash@saratoga.ca.us<mailto:bcash@saratoga.ca.us>>, Allison Lacey
<todd@lgsrecreation.org<mailto:todd@lgsrecreation.org>>,
<todd@lgsrecreation.irg>,
<yzhao@saratoga.ca.us<mailto:yzhao@saratoga.ca.us>>
Hello,
I hope you are having a good week. The pickle ballers keep climbing over
129
the fence and playing until 9pm. My neighbors are very frustrated about
the constant noise. Our peace of mind is gone. My quality of life is really
bad right now because of it. This court has to be taken out. I’m sorry but
we can’t take this noise anymore. We can hear it in our homes with the
windows shut. Here in a recent video of what they do almost every day.
Mayor I am begging you to take this court out. Our quality of life is much
different now in Saratoga. Our peace of mind has been broken, and we
can’t even have peace in our own homes. There are hundreds of residents
that hear this noise every day. Please give me a call below is my phone
number. Todd Badger and Ms.Cash if you can text me or call me with an
update on the meetings they had about the courts I would highly
appreciate it. Thank you for your time.
Sincerely,
Zack Petersen
On Mon, Jul 22, 2024 at 7:20 PM Zack Petersen
wrote:
---------- Forwarded message ---------
From: Zack Petersen
Date: Thu, Jul 18, 2024 at 6:51 PM
Subject: Video documentation/ police reports/ Times and dates
To: bcash@saratoga.ca.us<mailto:bcash@saratoga.ca.us>
<bcash@saratoga.ca.us<mailto:bcash@saratoga.ca.us>>
Sandy
Matsuura
Hello Bridget,
Below I have the video documentation of the Pickleball being played until
11:00 at night, Police documentation of when I’ve called, and when they
have came out. Thank you.
Sincerely,
Zack Petersen
130
4/30 745pm pickleball called police
5/1 talked to police they came out
5/2 talked to deputy they came out
5/3 deputy came out
5/6 called deputy debbie burk to busy to come out.
5/7 650am people playing
5/10 called police they said they could come out after 10 if noise is still
there
5/11 my downstairs neighbor. Rick asked people to leave the Pickleball
court at 8:30 PM,
5/12 I went down to the Pickleball courts at 8 o’clock to inform people of
the 7 pm curfew for the Pickleball court
5/13 people out until 845 playing pickleball
5/15 inform people 7am
5/16 6am playing again. informed people @920pm
5/17 inform at 840
5/18 inform at 820
5/19 inform at 845
5/21 informed a lady about 7 am 825
5/22 informed same lady again about 7 am
5/23 informed the same group again
5/24 840 went down closed at 7
5/25 called 3-11 never came out. Busy
5/26 wow locked the gate at 715
5/27 called 3-11 8pm
131
132
SARATOGA CITY COUNCIL
MEETING DATE:August 21, 2024
DEPARTMENT:Public Works
PREPARED BY:Bridget Cash, Administrative Analyst
SUBJECT:Contract for tree planting with Our City Forest
RECOMMENDED ACTION:
Authorize the City Manager to execute a two-year contract agreement with Our City Forest for
residential tree planting.
BACKGROUND:
The City of Saratoga’s Climate Action Plan (CAP) 2030, adopted by the City Council in December
2020, recommends that the City continue to proactively increase carbon sequestration efforts to
improve air quality and natural cooling through increasing the tree cover in Saratoga. The City has
conducted similar tree planting programs in the recent past, including the “2020 Trees by 2020”
program that was funded in 2016.
This current program proposal would utilize Our City Forest as the tree supplier to allow the City to
subsidize trees purchased by private property owners in Saratoga.Each property may receive up to
two subsidized trees: one free 5-gallon tree and/or a 50% discount on up to two trees total. Full price
5-gallon trees cost $200 and 15-gallon trees cost $450. This amounts to tree subsidies ranging from
$100 to $225 per tree.Under the proposed agreement, Our City Forest would provide the trees and the
planting service. If successful, this program with continue until 2030.
FISCAL IMPACT:
Funding for this agreement with Our City Forest is included in the fiscal year 2024-25 Residential
Tree Planting Program CIP budget. The total contract amount for two years is $50,000.
ATTACHMENT:
Attachment A –Our City Forest Contract Agreement
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City of Saratoga
Standard Services Contract
This agreement is entered into at Saratoga, California by and between the City of Saratoga, a
municipal corporation (“City”), and ______________________________________
(“Consultant”), who agree that:
1.Purpose of Contract.
This is a contract for:
The purpose of the contract is more specifically described in Exhibit A of this agreement
(“Scope of Work and Payment Terms”). In the event of a conflict between (1) the “Scope of
Work and Payment Terms” in Exhibit A or any of the exhibits included in Exhibit A and (2)
the other terms of this agreement, the other terms of the agreement shall govern.
2. Term.
Start Date:End Date:
(If Start Date is left blank, start date will be
date last signed below.)
Or upon project completion, whichever
occurs first.
3. Payment. City shall pay Consultant for work product produced and any authorized
reimbursable costs pursuant to this agreement an amount not to exceed the total sum of:
$___________________________________________________.
If this contract is for more than one year, the maximum payment amount for each year is set
forth in Exhibit A.
Consultant agrees to comply with payment terms set forth in Exhibit A. Consultant is not
authorized to undertake any efforts or incur any costs whatsoever under the terms of this
agreement until receipt from City of a fully executed copy of this agreement.
4. Contract Administration. The authorized representatives of City and Consultant for
Contract administration are listed below. The City’s Primary Representative is the Administrator.
Consultant :
Consultant Name:
Contact Person:
Street Address:
Our City Forest Citywide Residential Tree Planting Program
Our City Forest
Coordination of the Citywide Residental Tree Planting Program
7/1/2024 06/30/2026
50,000.00
Our City Forest
Marisa Zulaski
1195 Clark Street
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City, State, Zip:
Telephone(s):
Email Address:
Saratoga Business
Lic. #:
(Contractor shall maintain a Saratoga Business License for the Term of this agreement)
City of Saratoga
Department:
Primary
Representative:
Street Address:
City, State, Zip:
Telephone:
Email Address:
5. Addresses for Notice.Notices or communications shall be given to the parties at the
addresses set forth in Section 4 (“Contract Administration”) unless otherwise designated in a
written notice to the other party. In addition, notices to City shall be copied to:
City Manager
City of Saratoga
13777 Fruitvale Avenue
Saratoga, CA 95070
City Clerk
City of Saratoga
13777 Fruitvale Avenue
Saratoga, CA 95070
These copies shall not constitute notice.
6. Change of Address.Any party hereto, by giving ten (10) days written notice to the
other, may designate any other address as substitution of the address to which the notice or
communication shall be given.
7. Insurance. Consultant agrees to procure and maintain insurance as required by the
provisions set forth in Exhibit B (“Insurance”). Certificates of such insurance and copies of the
insurance policies and endorsements shall be delivered to City within ten (10) days after being
notified of the award of the contract, and before execution of this agreement by the City.
8. General Provisions.City and Consultant agree to and shall abide by the general
provisions set forth in Exhibit C (“General Provisions”).
Our City Forest Citywide Residential Tree Planting Program
San Jose, CA 95125
408-998-7337
marisa@ourcityforest.org
BUS-008350
Public Works
Bridget Cash
13777 Fruitvale Avenue
Saratoga, CA 95070
408-868-1296
bcash@saratoga.ca.us
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9. Supplemental Provisions. If one or both boxes are checked below this agreement
includes supplemental provisions described in connection with the checked box(es):
This agreement is funded in whole or in part by an entity other than City. Consultant shall
comply with all rules and regulations required by such funding entity. Applicable funding
entity requirements are set forth in Exhibit D (“Funding Agency Requirements”).
Nothing in this paragraph or in the funding entity requirements shall be construed to
relieve Consultant of its duty to ensure that it is in compliance with all applicable laws
and regulations.
Exhibit E (“Special Requirements”) sets forth provisions regarding:
10. Exhibits. All exhibits referred to in this agreement are attached hereto and are by this
reference incorporated herein and made a part of this agreement.
11. Entire agreement. This agreement supersedes any and all agreements, either oral or
written, between the parties with respect to Consultant’s completion of the Scope of Work on
behalf of City and contains all of the covenants and agreements between the parties with respect
to the rendering of such services in any manner whatsoever. No amendment, alteration, or
variation of the terms of this agreement shall be valid unless made in writing and signed by the
parties hereto.
12.Authority to Execute agreement. Each individual executing this agreement represents
that he or she is duly authorized to sign and deliver the agreement on behalf of the party
indicated and that this agreement is binding on such party in accordance with its terms. This
agreement may be executed in counterparts, each of which shall be deemed an original, but all of
which taken together shall constitute one and the same instrument.
IN WITNESS WHEREOF, the parties hereto have executed this agreement.
Consultant City of Saratoga
Signature City Manager
Date:
Signer Name
ATTEST:
Signer Title
Date:City Clerk
Contract Description: Date:
APPROVED AS TO FORM:
City Attorney’s Office
Date:
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City of Saratoga Services Contract
Exhibit A – Scope of Work and Payment Terms
Consultant shall complete the scope of work and invoice the City in accordance with the
payment terms shown below:
AND/OR See Exhibit(s) A-incorporated by this reference.
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Citywide residential tree planting in public right of way;
COSTS:
- $450 each 15-gallon plant, installation, staking system
- $200 each 5-gallon plant, installation, staking system
SCOPE OF WORK:
- R2 Reddy Stake system, berm mulch and initial water included upon installation.
- Three years after planting: perform 'shake test' for tree stability and pick up stakes from residents on
quarterly schedule
-Includes stewardship education. Residents will be provided educational materials to support their
ongoing stewardship of newly installed trees (including watering guide,berm maintenance, and
structural pruning guide).
Plantings are scheduled based on order of application submission, permit approval and 811 clearance.
OCF planting team will integrate sites into OCF schedule as they are ready,and typically complete
residential plantings on Wednesday, Thursday, and Friday mornings. OCF will plant trees utilizing
volunteer and Americorps labor.
OCF coordinates directly with residents to alert them of the installation date, after working with them to
select the right species for the right spot (based on the short list).
OCF will invoice City of Saratoga quarterly with itemized planting date/address/tree(s) planted.
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Payment Terms:
The payments specified in this paragraph shall be the only payments to be made to Consultant in
connection with Consultant’s completion of the Scope of Work pursuant to this agreement.
Reimbursable expenses shall be billed only at their actual cost. Consultant shall submit all
billings to City and City shall pay such billings in the manner specified in this paragraph.
Payment shall be made payable to Consultant and delivered to the address specified in Section 4
on pages 1 and 2 of this agreement. The making of any payment by City, or the receipt thereof
by the Consultant, shall in no way lessen the liability of the Consultant to correct or revise
unsatisfactory work, even though the unsatisfactory character of such work may not have been
apparent or detected at the time such payment was made. City may withhold payment to
Consultant in any instance in which the Consultant has failed or refused to satisfy any material
obligation provided for in this agreement. In no event shall City be liable for interest or late
charges for any late payments. Consultant shall submit invoices, not more often than once a
month during the term of this agreement, based on the cost for work performed in accordance
with the either the hourly rates or task-based rates in the Scope of Work and authorized
reimbursable expenses incurred prior to the invoice date. Invoices shall contain the following
information:
1.1 Serial identifications of bills, i.e., Bill No. 1;
1.2 The beginning and ending dates of the billing period;
1.3 A summary containing the total contract amount, the amount of prior billings, the
total due this period, percentage of work completed, the remaining balance
available for all remaining billing periods, and a brief description of work
completed during the billing period.
City shall make monthly payments, based on such invoices, for satisfactory progress in
completion of the Scope of Work, and for authorized reimbursable expenses incurred. City shall
not be obligated to pay Consultant for work performed that falls outside the Scope of Work.
-End of Exhibit A -
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City of Saratoga Design Services Contract
Exhibit B – Insurance
The insurance requirements listed below that have an “9” indicated in the space before the
requirement apply to this agreement together with the general requirements.
Modifications to the below requirements are shown in Exhibit E (“Special
Requirements”).
Contractor shall provide its insurance broker(s)/agent(s) with a copy of these requirements and
request that they provide certificates of insurance complete with copies of all required
endorsements to the Primary Representative listed in section 4 on page 2. During the term of this
agreement Contractor shall ensure that its broker(s)/agent(s) provide the Primary Representative
with updated certificates of insurance reflecting continued satisfaction of the requirements of this
agreement together with updated endorsements in the event of a change in the underlying
insurance policy(ies), with copies emailed to cityhall@saratoga.ca.us.
All endorsements shall be signed by a person authorized by that insurer to bind coverage on its
behalf. City has the right to require Contractor’s insurer to provide complete, certified copies of
all required insurance policies. As described in more detail below, the City, its officers, officials,
employees, agents, and volunteers are to be covered as insureds.
All certificates and endorsements must be received and approved by City before work
commences.
Insurance Requirements
Commercial General Liability Insurance covering commercial general liability on an
“occurrence” basis, including products and completed operations, property damage,
bodily injury, personal injury, and advertising injury with coverage minimum limits of
$2,000,000 per occurrence.
If a general aggregate limit applies, either the general aggregate limit shall apply
separately to this project/location or the general aggregate limit shall be twice the required
occurrence limit.
Auto Liability Insurance with coverage as indicated:
$1,000,000 combined single limit for bodily injury and property damage
$500,000 combined single limit for bodily injury and property damage
Professional/Errors and Omissions Liability (“E&O”) with coverage as indicated:
$1,000,000 per loss/ $1,000,000 aggregate
$2,000,000 per loss/ $2,000,000 aggregate
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Workers' Compensation as required by the State of California, with statutory limits, and
Employer’s Liability Insurance with a limit of no less than $1,000,000 per accident for
bodily injury or disease. Contractor shall submit to City a waiver of subrogation
endorsement in favor of City, its officers, officials, agents, employees, and volunteers.
If Contractor is not required to maintain Workers’ Compensation Insurance pursuant to
State law, Contractor shall file a verification of that fact with the Primary Representative.
All subcontractors used must comply with the above requirements except as noted below:
General Requirements
As to all of the checked insurance requirements above, the following shall apply:
1. Additional Insured Status and Primary Coverage. Contractor shall submit to City
an additional insured endorsement for its Commercial General Liability policy with
coverage at least as broad as ISO form CG 20 10 for ongoing operations, and coverage at
least as broad as ISO Form CG 20 37 for completed operations.For Auto Liability, the
policy shall contain, or be endorsed to contain, additional insured coverage for the City, its
officers, officials, employees, agents and volunteers. Any available insurance proceeds broader
than or in excess of the minimum insurance coverage requirements and/or limits specified in this
agreement shall be available to the additional insured.The requirements for coverage and limits
shall be (1) the minimum coverage and limits specified in this agreement; or (2) the broader
coverage and maximum limits of coverage of any insurance policy or proceeds available to the
named insured; whichever is greater. The additional insured coverage under Contractor’s policy
shall be ''primary and non-contributory" and will not seek contribution from the City’s insurance
or self-insurance and shall be at least as broad as ISO Form CG 20 01 04 13 and CG 20 38 04 13.
This requirement does not apply to errors and omissions insurance. Any failure to comply with
reporting provisions of the policies shall not affect coverage provided to the City, its officers,
officials, employees or volunteers.
2. Separation of Insureds.The Contractor’s insurance shall apply separately to each
insured against whom claim is made or suit is brought, except with respect to the limits of the
insurer's liability.
3. Deductibles and Self Insured Retentions. Any deductibles or self-insured retentions
must be declared to and approved by the City. At the option of the City, either (1) the insurer
shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its
officers, officials and employees; or (2) the Contractor shall procure a bond guaranteeing
payment of losses and related investigations, claim administration and defense expenses.
4. Umbrella or Excess Insurance.The limits of insurance required in this agreement may
be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or
excess insurance shall contain or be endorsed to contain a provision that such coverage shall also
apply on a primary and non-contributory basis for the benefit of City (if agreed to in a written
contract or agreement) before the City’s own insurance or self-insurance shall be called upon to
protect it as a named insured.
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5. Waiver of Subrogation.Contractor hereby grants to City a waiver of any right to
subrogation which any insurer of Contractor may acquire against City by virtue of the payment
of any loss under such insurance. Contractor agrees to obtain any endorsement that may be
necessary to effect this waiver of subrogation, but this provision applies regardless of whether
City has received a waiver of subrogation endorsement from the insurer.
6. Verification of Coverage.Contractor shall furnish the City with original certificates and
amendatory endorsements effecting coverage required by this Exhibit. All certificates and
endorsements are to be received and approved by the City before work commences. The City
reserves the right to require at any time complete, certified copies of all required insurance
policies, including endorsements effecting the coverage required by these specifications and
failure to exercise this right shall not constitute a waiver of any of City’s rights pursuant to this
agreement.
7. Maintenance of Coverage.Contractor shall not cancel, assign, or change any policy of
insurance required by this agreement or engage in any act or omission that will cause its insurer
to cancel any insurance policy required by this agreement except after providing 30 days prior
notice to the City. If an insurance policy required by this agreement is unilaterally cancelled or
changed by the insurer, Contractor shall immediately provide written notice to the City and
obtain substitute insurance meeting the requirements of this agreement. Nothing in this
paragraph relieves Contractor of its obligation to maintain all insurance required by this
agreement at all times during the term of the agreement.
8. Claims Made Policies.If any of the required policies provide claims-made coverage,
the coverage shall be maintained for a period of five years after completion of the contract.
Contractor may satisfy this requirement by renewal of existing coverage or purchase of either
prior acts or tail coverage applicable to said five-year period.
9. Acceptability of Insurers.The policy or policies required by this agreement shall be
issued by insurers admitted in the State of California and with a rating of at least A:VII in the
latest edition of Best’s Insurance Guide.
10. Subcontractors. Contractor agrees to include with all subcontractors in their subcontract
the same requirements and provisions of this agreement including the indemnity and insurance
requirements to the extent they apply to the scope of the subcontractor's work. Subcontractors
hired by Contractor shall agree to be bound to Contractor and City in the same manner and to the
same extent as Contractor is bound to the City under this agreement. Subcontractors shall further
agree to include these same provisions with any sub-subcontractor. Contractor shall provide
subcontractor with a copy of the indemnity and insurance provisions of this agreement as a part
of Contractor’s subcontract with subcontractor. Contractor shall require all subcontractors to
provide a valid certificate of insurance and the required endorsements included in the agreement
prior to commencement of any work and will provide proof of compliance to the City.
11. Special Risks or Circumstances.City reserves the right to modify these requirements,
including limits, based on the nature of the risk, prior experience, insurer, coverage, or other
special circumstances.
-End of Exhibit B-
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City of Saratoga Services Contract
Exhibit C – General Provisions
1. INDEPENDENT CONTRACTOR.City requires the services of a qualified consultant
to provide the work product described in Exhibit A (“Scope of Work and Payment
Terms”) because it lacks the qualified personnel to provide the specified work product.
Consultant is qualified to provide the required work product and is agreeable to providing
such work product on the terms and conditions in this agreement.
1.1 In General. At all times during the term of this agreement, Consultant shall be
an independent contractor and shall not be an employee of City. Consultant shall
complete the Scope of Work hereunder in accordance with currently approved
methods and practices in Consultant's field. No relationship of employer and
employee is created by this agreement between the City and Consultant or any
subcontractor or employee of Consultant. City shall have the right to control
Consultant only with respect to specifying the results to be obtained from
Consultant pursuant to this agreement. City shall not have the right to control the
means by which Consultant accomplishes services rendered pursuant to this
agreement. Any terms in this agreement referring to direction from City shall be
construed as providing for direction as to policy and the result of the Consultant’s
work only, and not as to the means by which such a result is obtained.
1.2 Non-Exclusive Contract.Nothing contained in this agreement shall be
construed as limiting the right of Consultant to engage in Consultant's profession
separate and apart from this agreement so long as such activities do not interfere
or conflict with the performance by Consultant of the obligations set forth in this
agreement. Interference or conflict will be determined at the sole discretion of the
City.
1.3 Standard of Care.Consultant shall complete the Scope of Work required
pursuant to this agreement in the manner and according to the standards observed
by a competent practitioner of the profession in which Consultant is engaged in
the geographical area in which Consultant practices its profession. All work
product of whatsoever nature which Consultant delivers to City pursuant to this
agreement shall be prepared in a substantial, first class and workmanlike manner
and conform to the standards of quality normally observed by a person practicing
in Consultant’s profession.
1.4 Qualifications.Consultant represents and warrants to City that the Consultant is
qualified to perform the services as contemplated by this agreement and that all
work performed under this agreement shall be performed only by personnel under
the supervision of the Consultant as an employee or, if authorized by the Scope of
Work, a subcontractor. All personnel engaged in the work shall be fully qualified
and shall be authorized, licensed and certified under state and local law to perform
such work if authorization, licensing or certification is required. The Consultant
shall commit adequate resources and time to complete the project within the
project schedule specified in this agreement.
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1.5 Use of City Equipment.City shall not be responsible for any damage to persons
or property as a result of the use, misuse or failure of any equipment used by
Consultant, or by any of its employees, even though such equipment be furnished,
rented or loaned to Consultant by City.
1.6 Payment of Taxes and Other Expenses.Should City, in its discretion, or a
relevant taxing authority, including, but not limited to the Internal Revenue
Service or the State Employment Development Division, determine that the
Consultant is an employee for purposes of collection of any employment taxes,
the amounts payable under this agreement shall be reduced by amounts equal to
both the employee and employer portions of the tax due (and offsetting any
credits for amounts already paid by the Consultant which can be applied against
this liability). City shall then forward those amounts to the relevant taxing
authority. Should a relevant taxing authority determine a liability for past
services performed by the Consultant for City, upon notification of such fact by
the City, the Consultant shall promptly remit such amount due or arrange with the
City to have the amount due withheld from future payments to the Consultant
under this agreement (again, offsetting any amounts already paid by the
Consultant which can be applied as a credit against such liability). Any
determination of employment status above shall be solely for the purposes of the
particular tax in question, and for all other purposes of this agreement, The
Consultant shall not be considered an employee of City. Notwithstanding the
foregoing, should any court, arbitrator, or administrative authority determine that
the Consultant is an employee for any other purpose, then the Consultant agrees to
a reduction in the City's financial liability so that the City's total expenses under
this agreement are not greater than they would have been had the court, arbitrator,
or administrative authority determined that the Consultant was not an employee.
2. COMMUNICATION AND NOTICES.
2.1 Communications with Designated Administrator.The Administrator
designated in Section 4 on page 1 of this agreement is authorized to receive
information, interpret and define City's policies consistent with this agreement,
and communicate with Consultant concerning this agreement. All correspondence
and other communications shall be directed to or through the Administrator or the
Administrator’s designee.
2.2 Communications and Notices on Compliance with Agreement.All notices or
communication concerning a party's compliance with the terms of this agreement
shall be in writing and may be given either personally, by certified mail, return
receipt requested, or by overnight express carrier. The notice shall be deemed to
have been given and received on the date delivered in person or the date upon
which the postal authority or overnight express carrier indicates that the mailing
was delivered to the address of the receiving party. The parties shall make good
faith efforts to provide advance courtesy notice of any notices or communications
hereunder via e-mail. However, under no circumstances shall such courtesy notice
satisfy the notice requirements set forth above; nor shall lack of such courtesy
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notice affect the validity of service pursuant to the notice requirement set forth
above.
3. CONTRACTOR NOT AGENT. Except as City may specify in writing, Consultant
shall have no authority, express or implied, to act on behalf of City in any capacity
whatsoever as an agent. Consultant shall have no authority, express or implied, pursuant
to this agreement to bind City to any obligation whatsoever.
4. BENEFITS AND TAXES.Consultant shall not have any claim under this agreement or
otherwise against City for seniority, vacation time, vacation pay, sick leave, personal time
off, overtime, health insurance, medical care, hospital care, insurance benefits, social
security, disability, unemployment, workers compensation or employee benefits of any
kind. Consultant shall be solely liable for and obligated to pay directly all applicable
taxes, including, but not limited to, federal and state income taxes, and in connection
therewith Consultant shall indemnify and hold City harmless from any and all liability
that City may incur because of Consultant's failure to pay such taxes. City shall have no
obligation whatsoever to pay or withhold any taxes on behalf of Consultant.
5. ASSIGNMENT PROHIBITED.The services to be performed by the Consultant are
personal in character and no party to this agreement may assign any right or obligation
under this agreement. Any attempted or purported assignment of any right or obligation
under this agreement shall be void and of no effect. However, with the consent of the
City given in writing, Consultant is entitled to subcontract such portions of the work to be
performed under this agreement as may be specified by City.
6. PERSONNEL.Consultant shall assign only competent personnel to complete the Scope
of Work pursuant to this agreement. In the event that City, in its sole discretion, at any
time during the term of this agreement, desires the removal of any such persons,
Consultant shall, immediately upon receiving notice from city of such desire of City,
cause the removal of such person or persons from work in connection with the Scope of
Work.
7. CONFLICT OF INTEREST.
7.1 In General.Consultant understands that its professional responsibility is solely
to City. Consultant represents and warrants that it presently has no interest, and
will not acquire any direct or indirect interest, that would conflict with its
performance of this agreement. Consultant shall not employ or subcontract with a
person having such an interest in the performance of this agreement.
7.2 Subsequent Conflict of Interest.Consultant agrees that if an actual or potential
conflict of interest on the part of Consultant is discovered after award, the
Consultant will make a full disclosure in writing to the City. This disclosure shall
include a description of actions, which the Consultant has taken or proposes to
take, after consultation with the City to avoid, mitigate, or neutralize the actual or
potential conflict. Within 45 days, the Consultant shall have taken all necessary
steps to avoid, mitigate, or neutralize the conflict of interest to the satisfaction of
the City.
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7.3 Interests of City Officers and Staff.No officer, member or employee of City
and no member of the City Council shall have any pecuniary interest, direct or
indirect, in this agreement or the proceeds thereof. Neither Consultant nor any
member of any Consultant’s family shall serve on any City board or committee or
hold any such position which either by rule, practice or action nominates,
recommends, or supervises Consultant's performance of the Scope of Work or
authorizes funding to Consultant.
8. COMPLIANCE WITH LAWS
8.1 In General.Consultant shall keep itself fully informed of and comply with all
laws, policies, general rules and regulations established by City and shall comply
with the common law and all laws, ordinances, codes and regulations of
governmental agencies, (including federal, state, municipal and local governing
bodies) applicable to the performance of the Scope of Work hereunder.
8.2 Licenses and Permits.Consultant represents and warrants to City that it has all
licenses, permits, qualifications and approvals of whatsoever nature which are
legally required for Consultant to practice its profession. Consultant represents
and warrants to City that Consultant shall, at its sole cost and expense, keep in
effect at all times during the term of this agreement any licenses, permits, and
approvals which are legally required for Consultant to practice its profession. In
addition to the foregoing, Consultant shall obtain and maintain during the term
hereof a valid City of Saratoga Business License.
9. WORK PRODUCT AND RECORDS
9.1 Property of City.All reports, data, maps, models, charts, studies, surveys,
photographs, memoranda or other written documents or materials prepared by
Consultant (“works”) pursuant to this agreement shall become, as between
Consultant and City, the property of City upon completion of the work to be
performed hereunder or upon termination of this agreement. Without limiting the
generality of the foregoing, if, in connection with services performed under this
agreement, the Consultant or its subcontractors create artwork, copy, posters,
billboards, photographs, videotapes, audiotapes, systems designs, software,
reports, diagrams, surveys, source codes or any other original works of
authorship, such works of authorship shall be works for hire as defined under
Title 17 of the United States Code, and all copyrights in such works are the
property of City. If it is ever determined that any works created by the Consultant
or its subcontractors under this agreement are not works for hire under U.S. law,
the Consultant hereby assigns all of its copyrights to such works to City, and
grants to City a royalty-free, exclusive, and irrevocable license to reproduce,
publish, use, and to authorize others to do so, all of Consultant’s rights in such
works and agrees to execute any documents necessary to effectuate such
assignment and license. The Consultant may retain and use copies of such works
for reference and as documentation of its experience and capabilities.
9.2 Intellectual Property. Consultant represents and warrants that it has the legal
right to utilize all intellectual property it will utilize in the performance of this
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agreement. Consultant further represents that it shall ensure City has the legal
right to utilize all intellectual property involved in and/or resulting from
Consultant’s performance of this agreement. Consultant shall indemnify and hold
City harmless from all loss and liability, including attorneys’ fees, court costs and
all other litigation expenses for any infringement of the patent rights, copyright,
trade secret or any other proprietary right or trademark, and all other intellectual
property claims of any person or persons in consequence of the use by City, or
any of its officers or agents, of articles or services to be supplied in the
performance of this agreement.
9.3 Records and Audits.Contractor and its subcontractors shall establish and
maintain records pertaining to this contract. Contractor’s and subcontractors’
accounting systems shall conform to generally accepted accounting principles,
and all records shall provide a breakdown of total costs charged under this
contract, including properly executed payrolls, time records, invoices and
vouchers.
Contractor shall permit City and its authorized representatives to inspect and
examine Contractor’s books, records, accounts, and any and all data relevant to
this Contract at any reasonable time for the purpose of auditing and verifying
statements, invoices, or bills submitted by Contractor pursuant to this contract and
shall provide such assistance as may be reasonably required in the course of such
inspection. City further reserves the right to examine and re-examine said books,
records, accounts, and data during the four-year period following the termination
of this Contract; and Contractor shall in no event dispose of, destroy, alter, or
mutilate said books, records, accounts, and data in any manner whatever for four
years after the termination of this Contract.
Pursuant to California Government Code Section 8546.7, the parties to this
Contract shall be subject to the examination and audit of representative of the
Auditor General of the State of California for a period of three years after final
payment under the contract. The examination and audit shall be confined to those
matters connected with the performance of this contract including, but not limited
to, the cost of administering the contract.
9.4 Use of Recycled Paper and Electronic Documents.Consultant shall prepare
and submit all reports, written studies and other printed material on recycled
paper to the extent it is available at equal or less cost than virgin paper.
Documents shall be printed on both sides of the page and City shall be provided
with electronic copies of documents (in Word or .pdf format) except where
unusual circumstances make it infeasible to do so.
10. CONFIDENTIAL INFORMATION. Consultant shall hold any confidential
information received from City in the course of performing this agreement in trust and
confidence and will not reveal such confidential information to any person or entity,
either during the term of the agreement or at any time thereafter. Upon expiration of this
agreement, or termination as provided herein, Consultant shall return materials which
contain any confidential information to City. Consultant may keep one copy for its
confidential file. For purposes of this paragraph, confidential information is defined as all
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information disclosed to Consultant which relates to City's past, present, and future
activities, as well as activities under this agreement, which information is not otherwise
of public record under California law.
11. RESPONSIBILITY OF CONSULTANT. Consultant shall take all responsibility for
the work, shall bear all losses and damages directly or indirectly resulting to Consultant,
to any subcontractor, to the City, to City officers and employees, or to parties designated
by the City, on account of the performance or character of the work, unforeseen
difficulties, accidents, occurrences or other causes to the extent predicated on active or
passive negligence of the Consultant or of any subcontractor.
12. INDEMNIFICATION.Consultant and City agree that City, its employees, agents and
officials shall be fully protected from any loss, injury, damage, claim, lawsuit, cost,
expense, attorneys fees, litigation costs, defense costs, court costs or any other cost
incurred in relation to, as a consequence of or arising out of or in any way attributable
actually, allegedly or impliedly, in whole or in part, to the performance of this agreement
as set forth below. Accordingly, the provisions of this indemnity provision are intended
by the parties to be interpreted and construed to provide the fullest protection possible
under the law to the City. Consultant acknowledges that City would not enter into this
agreement in the absence of the commitment of Consultant to indemnify and protect City
as set forth below.
12.1 General Indemnity. To the fullest extent permitted by law, Consultant shall
indemnify and hold harmless City, its employees, agents and officials, from any
liability, claims, suits, actions, arbitration proceedings, administrative
proceedings, regulatory proceedings, losses, expenses or costs (including, without
limitation, costs and fees of alternative dispute resolution and litigation) of any
kind whatsoever without restriction or limitation, incurred in relation to, as a
consequence of or arising out of or in any way attributable actually, allegedly or
impliedly, in whole or in part, to Consultant, or its employees, agents, or
subcontractors. All obligations under this provision are to be paid by Consultant
as they are incurred by the City.
12.2 Duty to Defend.In addition to Consultant’s obligation to indemnify City,
Consultant shall defend, in all legal, equitable, administrative, or special
proceedings, with counsel approved by the City, the City and its councilmembers,
officers, and employees, immediately upon tender to Consultant of the claim in
any form or at any stage of an action or proceeding, whether or not liability is
established. An allegation or determination that persons other than Consultant are
responsible for the claim does not relieve Consultant from its separate and distinct
obligation to defend. The obligation to defend extends through final judgment,
including exhaustion of any appeals. The defense obligation includes an
obligation to provide independent defense counsel if Consultant asserts that
liability is caused in whole or in part by the negligence or willful misconduct of
the indemnified party. If it is finally adjudicated that liability was caused solely by
the negligence or willful misconduct of an indemnified party, Consultant may
submit a claim to the City for reimbursement of reasonable attorneys’ fees and
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defense costs in proportion to the established comparative liability of the
indemnified party.
12.3 Limitation on Indemnity. Without affecting the rights of City under any
provision of this agreement or this Section, Consultant shall not be required to
defend, indemnify, and hold harmless City as set forth above for liability
attributable to the sole fault of City, provided such sole fault is determined by
agreement between the parties or the findings of a court of competent jurisdiction.
This exception will apply only in instances where the City is shown to have been
solely at fault and not in instances where Consultant is solely or partially at fault
or in instances where City's fault accounts for only a percentage of the liability
involved. In those instances, the obligation of Consultant will be all-inclusive and
City will be held harmless, indemnified, and defended for all liability incurred,
even though a percentage of the liability is attributable to conduct of the City.
12.4 Acknowledgement.Consultant acknowledges that its obligation pursuant to this
Section extends to liability attributable to City, if that liability is less than the sole
fault of City. Consultant has no obligation under this agreement for liability
proven in a court of competent jurisdiction or by written agreement between the
parties to be the sole fault of City.
12.5 Scope of Consultant Obligation. The obligations of Consultant under this or
any other provision of this agreement will not be limited by the provisions of any
workers' compensation act or similar act. Consultant expressly waives its statutory
immunity under such statutes or laws as to City, its employees and officials.
12.6 Subcontractors.Consultant agrees to obtain executed indemnity agreements
with provisions identical to those set forth here in this Section from each and
every subcontractor, sub tier contractor or any other person or entity involved by,
for, with or on behalf of Consultant in the performance or subject matter of this
agreement.
12.7 No Waiver. Failure of City to monitor compliance with these requirements
imposes no additional obligations on City and will in no way act as a waiver of
any rights hereunder. This obligation to indemnify and defend City as set forth
herein is binding on the successors, assigns, or heirs of Consultant and shall
survive the termination of this agreement or this Section. For purposes of Section
2782 of the Civil Code the parties hereto recognize and agree that this agreement
is not a construction contract. By execution of this agreement, Consultant
acknowledges and agrees that it has read and understands the provisions hereof
and that this paragraph is a material element of consideration.City approval of
insurance required by this agreement does not relieve the Consultant or
subcontractors from liability under this Section.
12.8 Relation to Insurance Obligations.The defense and indemnification obligations
of this agreement are undertaken in addition to, and shall not in any way be
limited by, the insurance obligations contained in this agreement.
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Consultant:Project:
Rev. 5/2023 City of Saratoga Services Contract – Exhibit C Page 8 of 9
13. DEFAULT AND REMEDIES.
13.1 Events of default. Each of the following shall constitute an event of default
hereunder:
(a)Failure by Consultant to perform any obligation under this agreement and
failure to cure such breach immediately upon receiving notice of such
breach, if the breach is such that the City determines the health, welfare, or
safety of the public is immediately endangered; or
(b)Failure by either party to perform any obligation under this agreement and
failure to cure such breach within fifteen (15) days of receiving notice of
such breach (except for breaches subject to subparagraph (a), above);
provided that if the nature of the breach is such that the non-breaching
party determines it will reasonably require more than fifteen (15) days to
cure, the breaching party shall not be in default if it promptly commences
the cure and diligently proceeds to completion of the cure.
13.2 Remedies upon default. Upon any default, the non-defaulting party shall have
the right to immediately suspend or terminate this agreement, seek specific
performance and/or seek damages to the full extent allowed by law. City shall
have the right to contract with another party to perform this agreement
13.3 No Waiver. Failure by City to seek any remedy for any default hereunder shall
not constitute a waiver of any other rights hereunder or any right to seek any
remedy for any subsequent default.
14. TERMINATION.The City may terminate this agreement with or without cause by
providing 10 days’ notice in writing to Consultant. The City may terminate this
agreement at any time without prior notice in the event that Consultant commits a
material breach of the terms of this agreement. Upon termination, this agreement shall
become of no further force or affect whatsoever and each of the parties hereto shall be
relieved and discharged from the rights and obligations of this agreement, subject to
payment for acceptable services rendered prior to the expiration of the notice of
termination and delivery to City of any work in progress, completed work, supplies,
equipment, and other materials produced as a part of, or acquired in connection with the
performance of this agreement, and any completed or partially completed work which, if
this agreement had been completed, would have been required to be furnished to City.
Notwithstanding the foregoing and Section 2 on page 1, this Section and the provisions of
this agreement concerning insurance (Exhibit B), Funding Agency Requirements (as set
forth in Exhibit D if applicable), Work Product and Records, Confidential Information,
Responsibility of Consultant, Indemnification, Default and Remedies, Litigation, and
Jurisdiction and Severability shall survive termination or expiration of this agreement.
15. DISPUTE RESOLUTION. The parties shall make a good faith effort to settle any
dispute or claim arising under this agreement. If the parties fail to resolve such disputes
or claims, they shall submit them to non-binding mediation in California at shared
expense of the parties for at least 8 hours of mediation. If mediation does not arrive at a
satisfactory result, arbitration, if agreed to by all parties, or litigation may be pursued. In
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Consultant:Project:
Rev. 5/2023 City of Saratoga Services Contract – Exhibit C Page 9 of 9
the event any dispute resolution processes are involved, each party shall bear its own
costs and attorneys’ fees.
16. LITIGATION. If any litigation is commenced between parties to this agreement
concerning any provision hereof or the rights and duties of any person in relation thereto,
each party shall bear its own attorneys’ fees and costs.
17. JURISDICTION AND SEVERABILITY. This agreement shall be administered and
interpreted under the laws of the State of California. Jurisdiction of litigation arising from
this agreement shall be in that state and venue shall be in Santa Clara County, California.
18. SEVERABILITY.If any part of this agreement is found to conflict with applicable
laws, such part shall be inoperative, null and void insofar as it conflicts with said laws,
but the remainder of this agreement shall be in full force and effect.
19. NOTICE OF NON-RENEWAL. Consultant understands and agrees that there is no
representation, implication, or understanding that the City will request that work product
provided by Consultant under this agreement be supplemented or continued by
Consultant under a new agreement following expiration or termination of this agreement.
Consultant waives all rights or claims to notice or hearing respecting any failure by City
to continue to request or retain all or any portion of the work product from Consultant
following the expiration or termination of this agreement.
20. PARTIES IN INTEREST. This agreement does not, and is not intended to, confer any
rights or remedies upon any person or entity other than the parties.
21. WAIVER.Neither the acceptance of work or payment for work pursuant to this
agreement shall constitute a waiver of any rights or obligations arising under this
agreement. The failure by the City to enforce any of Consultant’s obligations or to
exercise City's rights shall in no event be deemed a waiver of the right to do so thereafter.
-End of Exhibit C-
Our City Forest Citywide Residential Tree Planting Program
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SARATOGA CITY COUNCIL
MEETING DATE: August 21, 2024
DEPARTMENT: Community Development Department
PREPARED BY: Bryan T. Swanson – Community Development Director
SUBJECT: Economic Vitality Ad Hoc Committee Report
RECOMMENDED ACTION:
Receive report and discuss next steps for the Economic Vitality Ad Hoc Committee.
BACKGROUND:
At the regular City Council Meeting on Wednesday, May 1, 2024, the City Council held an
interactive discussion about economic vitality throughout Saratoga, in addition to hearing
comments from the public. At the conclusion of the discussion, the Council established an ad-hoc
committee with Vice Mayor Belal Aftab and Council Member Chuck Page leading the committee.
The intent of the Economic Vitality Ad Hoc Committee is to bring together various stakeholders,
including business owners, community members, and property owners, to collaborate and develop
innovative solutions towards increasing economic activity. On Tuesday, June 11, the ad-hoc
committee members hosted a robust discussion and listening session with members of the
community and the West Valley region about Economic Vitality in Saratoga. While Saratoga has
several different economic “nodes” in the community, the discussion primarily focused on
downtown Saratoga, along Big Basin Way. In addition to the discussion, 34 written comments
were received (Attachment A).
On Monday, July 29, 2024, approximately 161 postcards were delivered to business and commercial
property owners along along Big Basin Way seeking participation in an online economic vitatlity
survey. Thus far, the City has received five responses to the survey from the target audience. The
survey serves to capture interest levels of those who are property owners, business owners, or those
who are both. Additionally, the survey will assess the interest in reinstating the parklet program and
gather perspectives on the current and futre economic needs in downtown Saratoga. The survey
remains open to receive responses (https://www.surveymonkey.com/r/SaratogaEconomicVitality).
Staff continues to canvas the downtown going door to door to encourage additional participation.
ATTACHMENT:
Attachment A – Written Comments Received from Community Meeting
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Economic Vitality Ad Hoc Committee
Economic Vitality Update
August 21, 2024
186
The Plan
Information Gathering
•Solicit community input: Session on June 11, 2024,
and ongoing
•Feedback from business owners, landlords, and
commercial realtors: Survey mailed July 29, 2024
Develop Preliminary Recommendations for City Council
•Concrete policy actions for City Council to consider
•Concrete community actions for people to act on
Execute and Track
187
Increasing Economic Vitality in Saratoga
Regulatory &
Administrative
Measures
Economic
Support
& Development
Infrastructure &
Public Facilities
Business
Diversity
& Attraction
Marketing &
Promotion
Community
Engagement &
Events
Reintroduce
Outdoor Dining
(in progress)
Increasing
Economic Vitality
in Saratoga
188
Our Asks
Continue Sending Your Feedback and Ideas
Volunteer to Host and Manage an Event
Stay Tuned for When This Comes to the City Council
189
CITY OF SARATOGA
Memorandum
To: Members of the Saratoga City Council
From: Britt Avrit, City Clerk
Meeting Date: August 21, 2024
Subject: Written Communications, Item 2.1
Following publication of the agenda packet for the August 21, 2024, City Council Meeting,
comments were submitted for Item 2.1. The communications are attached to this memo.
190
From:noreply@civicplus.com
To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; Matt Morley; Britt Avrit; Leslie Arroyo; Joan
Pliego
Subject:Online Form Submittal: Council Comments Form
Date:Tuesday, August 20, 2024 7:55:16 PM
CAUTION: This email originated from outside your organization. Exercise caution when opening attachments
or clicking links, especially from unknown senders.
Council Comments Form
Your Name Jacqueline holmes
Phone Number Field not completed.
Email Address
Subject Re Aug 21 Meeting
Comments
Dear City Council,
As you know, I was very excited for Council's May 1 creation of an Ad-
Hoc Committee on Economic Vitality. I appreciate Councilmembers
Belal Aftab & Chuck Page offering to serve and comprise this
committee. I know each member on Council cares deeply about
Saratoga and dedicates tremendous time and energy to our city.
While I appreciate the Committee’s work and imagine much has gone on
that I’m not privy to , I am disappointed in the process thus far. I hope
this can be turned around, with more robust and collaborative
engagement of residents & businesses!
Residents and businesses have requested regular meetings with the
Committee on Economic Vitality (including city staff) - not a one-way
“listening session”. We seek collaboration, to together explore specific
challenges and opportunities, and to together discuss and craft specific
proposals for city staff & Council.
Had the committee been regularly meeting and working together with
residents and businesses in this way, here are just a few of the items
that would have surfaced for collaboration:
- Outdoor dining: At least 8 businesses have proactively reached out
multiple times and have been waiting for detailed work sessions with city
staff and Council and residents, on safety, design, and how to meet the
needs and desires of the city , businesses and residents. There are
many details to work through and dialogue is needed all through the
process, to get us to a strong proposal for Council to consider.
191
- Several businesses and a community organization have expressed
frustration with the very limited and somewhat random/surprising hours
which are permitted for patio music in Saratoga Village (always to be
measured as under the stated volume level). We should explore more
flexibility.
- Two Saratoga Village storefronts with patios have private offices
operating in them, which is not in compliance with our Municipal Code
as these are designed for active use (and no Conditional Use Permit has
been issued). In addition to these two locations, what does this indicate
about our process, and the likelyhood this can happen again? How can
we address?
- City Council passed the Saratoga Village Design Guidelines in 2019 on
behalf of Saratoga, but these have not been attached for reference to
our Municipal Code. These are important and once attached and
referenced, can guide Commissions, Committees & Council as
designed.
- Unlike all of our neighboring cities, Saratoga invites Conditional Use
Permits to allow non active use storefronts. This has sapped vitality.
What can be done as leases turn over, for storefronts currently being
used for non active uses?
- What information can be created on the city website and social media,
to highlight Saratoga Village and our existing businesses, and to recruit
more?
- City Planning team works very hard, and, there is a need for clear
flowcharts and step by step process documents for new businesses.
Without this it is slower and more labor intensive for staff , and
experienced as opaque and cumbersome and filled with uncertainty for
businesses considering Saratoga. How can we improve?
- Several potential businesses have walked away from renting in
Saratoga , due to indemnification policies with permit applications, which
they found more onerous than those of other cities/towns. We should
examine.
Councilmembers, I would be delighted to find the Committee has robust
actions and proposals to suggest for Economic Vitality, at this Council
meeting on Aug 21. And, even if so - the lack of collaboration with
residents and businesses over past months, on the items above and
many more, including any you are proposing, represents a missed
opportunity.
Finally, I see the staff report that 160+ surveys went out to businesses
and land owners, with only 5 returned. There may be a challenge - as I
inquired of a number of businesses/landowners, and almost all said they
did not receive it. What might we do to build a complete database, with
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email and phone numbers as well as up to date mailing addresses for
these individuals playing such an important and influential role in our
community?
Thank you, and I hope to engage in a collaborate process moving
forward!
(I apologize I am not attending this meeting. Unfortunately I am not able
due to family needs in London.)
Sincerely,
Jacqueline Holmes, Oak Street
Coordinating residents and businesses as Saratoga Vitality Neighbors ,
SaratogaVitality@gmail.com
——
Agenda, with links to city staff report:
https://www.saratoga.ca.us/AgendaCenter/ViewFile/Agenda/_08212024-
1254
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193
SARATOGA CITY COUNCIL
MEETING DATE:August 21, 2024
DEPARTMENT:City Manager’s Department
PREPARED BY:Britt Avrit, MMC, City Clerk
SUBJECT:Resolution Appointing Kookie Fitzsimmons and Tina Walia to the Saratoga
City Council
RECOMMENDED ACTION:
1.Adopt the Resolution cancelling the November 5, 2024 General Municipal Election and
appointing Kookie Fitzsimmons and Tina Walia to the Saratoga City Council; or
2. Take no action to appoint nominees and proceed with the November 5, 2024 General Municipal
Election for the election of two City Council Members.
BACKGROUND:
At the June 5, 2024 City Council meeting, the City Council adopted Resolution 24-031 calling for
the holding of a General Municipal Election to be held on November 5, 2024 for the election of
two City Council Members. At the close of the nomination period, only two persons, Kookie
Fitzsimmons and Tina Walia, had filed the necessary nomination paperwork for the two City
Council seats to be filled at the General Municipal Election.
Elections Code section 10229 allows the City Council to appoint the nominees in lieu of holding
an election in these circumstances. Specifically,it provides that the City Council may take one of
the following courses of action:
1.Appoint to the office the persons who have been nominated;
2.Appoint to the office any eligible elector (voter) if no one has been nominated; or
3.Hold the election if either no one or only one person has been nominated
Because two persons have been nominated and there are two positions to be filled, option 1 is the
only one of these options that Council may choose. The Council also has the option of making no
appointment. If no appointment is made by August 22 then the election will proceed as currently
scheduled.
194
The Elections Code provides that appointees qualify and take office and serve exactly as if elected
at a municipal election for the office. Accordingly, if appointed, Kookie Fitzsimmons and Tina
Walia will take office at the December 18, 2024 City Council meeting.
A notice presenting the fact that there are not more candidates than offices to be elected was
delivered to the City Council on August 9, 2024 after 5:00 p.m. Pursuant to §10229 of the
California Elections Code, the notice was published in The Mercury News on August 14, 2024.
After 5:00 p.m. on August 9, 2024, the notice was posted on the City’s website and the public
notice board at the City Hall Campus.
If the City Council makes an appointment pursuant to §10229 of the California Elections Code,
the City Clerk may not accept for filing any statement of write-in candidacy which is submitted
after the appointment is made.
FISCAL STATEMENT:
Appointing the two nominees and therefore cancelling the election will result in a savings of
approximately $100,000 in the Fiscal Year 2024/2025 budget.
ATTACHMENTS:
Attachment A – Resolution Cancelling the November 5, 2024 General Municipal Election
Attachment B – Notice-Certification of Candidates
1814267.1
195
RESOLUTION NO. 24-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA
CANCELLING THE NOVEMBER 5, 2024 GENERAL MUNICIPAL ELECTION AND
APPOINTING KOOKIE FITZSIMMONS AND TINA WALIA TO THE SARATOGA
CITY COUNCIL
WHEREAS, two (2) City Council seats are to be filled at the General Municipal Election
scheduled to be held on November 5, 2024; and
WHEREAS, as of the close of the nomination period on Friday, August 9, 2024, there
were not more candidates than offices to be filled; only Kookie Fitzsimmons and Tina Walia filed
the necessary nomination documents for the two (2) City Council seats; and
WHEREAS, California Elections Code section 10229 authorizes the City Council: to
appoint to the City Council the persons who have been nominated;
WHEREAS, a notice and certification presenting the fact that there are not more
candidates than offices to be elected was:
1. Delivered to the City Council on August 9, 2024 after 5:00 p.m.;
2. Posted on the City’s website and the public notice board at the City Hall Campus on August
9, 2024 after 5:00 p.m.;
3. Published in The Mercury News on August 14, 2024; and
WHEREAS, appointing the two nominees and therefore cancelling the election will result
in a savings of approximately $100,000 in the Fiscal Year 2024/2025 budget.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Saratoga that:
1. Kookie Fitzsimmons and Tina Walia are hereby appointed to the City Council in lieu of
election, each for a full term of four (4) years.
2. Pursuant to §10229 and §10263 of the California Elections Code, Kookie Fitzsimmons and
Tina Walia shall take office at the December 18, 2024 City Council meeting (that being
the meeting at which the City Council would have adopted the official canvas of votes for
the municipal election had there been one) and shall take office and serve exactly as if
elected at the November 5, 2024 General Municipal Election.
3. The General Municipal Election scheduled to be held on November 5, 2024 is now
cancelled.
196
Resolution 24-
Page 2
The above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga
City Council held on the 21
st day of August 2024, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Yan Zhao, Mayor
ATTEST:
Britt Avrit, MMC, City Clerk
1814269.1
197
CITY OF SARATOGA
NOTICE AND CERTIFICATION THAT THERE ARE NOT MORE CANDIDATES
THAN OFFICES TO BE ELECTED
NOTICE IS HEREBY GIVEN that the City Clerk for the City of Saratoga certifies that pursuant
to §10229 of the California Elections Code relating to the General Municipal Election in the City
of Saratoga to be held on Tuesday, November 5, 2024:
As of the close of the nomination period on Friday, August 9, 2024, there are not more candidates
than offices to be elected.
The persons so nominated are:
• KOOKIE FITZSIMMONS
• TINA WALIA
That §10229 of the California Elections Code allows one of the following courses of action to be
taken by the City Council:
1. Appoint to the office the persons who have been nominated;
2. Appoint to the office any eligible elector (voter) if no one has been nominated; or
3. Hold the election if either no one or only one person has been nominated
A notice of these facts will be published in The Mercury News on Wednesday, August 14, 2024
and posted on August 9, 2024 after 5:00 p.m. on the City’s website and public posting board. The
City Council will meet on Wednesday, August 21, 2024, to either make the appointment(s) or
direct an election be held. The persons appointed, if any, shall qualify and take office and serve
exactly as if elected at a municipal election for the office.
If, by the 75th day before the municipal election, no person has been appointed to the offices
pursuant to (1) or (2) above, the election shall be held.
If the City Council makes an appointment pursuant to §10229 of the California Elections Code,
the City Clerk shall not accept for filing any statement of write-in candidacy which is submitted
after the appointment is made.
|S| Britt S. Avrit, MMC – City Elections Official
City Clerk, City of Saratoga, CA
Dated August 9, 2024
198
CITY OF SARATOGA
Memorandum
To: Members of the Saratoga City Council
From: Britt Avrit, City Clerk
Meeting Date: August 21, 2024
Subject: Supplemental Material, Item 2.2
Staff is providing the attached Resolution 10-002 which defines the City Council’s Policy on
Mayoral rotation. Should the Council decide to not hold an election, a decision on the Mayor
rotation will be necessary. As the rotation is set by policy, the Council has discretion to determine
the approach in the absence of vote counts that would typically prescribe the order. The rotation
decision could occur now or in December with the Council reorganization.
Attachment:
Attachment A: Council Resolution 10-002 Implementing a Policy for Rotation of Mayor and Vice
Mayor.
199
RESOLUTION NO. 10 —002
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA
IMPLEMENTING A POLICY FOR ROTATION OF
MAYOR AND VICE MAYOR
WHEREAS, California Government Code Section 36801 provides that the Mayor and
Mayor Pro Tem of a general law city is selected by a majority vote of the City Council; and
WHEREAS, said Government Code Section does not require nor provide for any particular
procedure for selecting the Mayor; and
WHEREAS; the Saratoga Municipal Code does not provide a procedure for selecting the
Mayor and the Mayor Pro Tem; and
WHEREAS, on December 16, 2009, the Saratoga City Council was provided with samples
of other California cities' policies regarding mayoral rotation; and
WHEREAS, on December 16, 2009, the Saratoga City Council considered establishing a
Council policy that would provide a method for the selection of Mayor and Vice Mayor for the City of
Saratoga; and
WHEREAS, on December 16, 2009, the Saratoga City Council voted to implement a
mayoral rotation policy that would place the council candidates with the two highest votes in any one
election into a queue to rotate into the position of Mayor and Vice Mayor. In each Saratoga City
Council election, the candidate with the most votes is placed first in the rotation of that group,
the candidate with the second highest votes is placed second; and
WHEREAS, on December 16, 2009, the Saratoga City Council directed staff to bring back a
resolution establishing Council's newly implemented mayoral rotation policy at the next scheduled
regular Council meeting on January 20, 2010.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Saratoga adopts
a resolution establishing a mayoral rotation policy whereby the two council candidates with the
highest votes in any one election are placed into a queue to rotate into the position of Mayor and Vice
Mayor. In each Saratoga City Council election, the candidate with the most votes is to be placed
first in the rotation of that group, the candidate with the second highest votes is to be placed
second. The Mayor and Vice Mayor are chosen annually by the City Council from among its
members by the affirmative vote of three or more of the Council Members. In each City Council
election, the person with the most votes shall be placed first in the rotation of that group, the
second highest vote getter will be placed second, and in the years when there is a third seat
contest, the third highest vote getter will be placed third in that rotation. However, the Council
member who received the third most votes in an election year filling three seats will not be in the
queue for either Vice Mayor or Mayor but would be in rotation should the Council member
traditionally rotating into the Vice Mayor or Mayor position be unavailable to serve in that role.
200
In case of appointment to the City Council to fill a vacancy, that person will not be placed in
rotation for the position of Mayor or Vice Mayor. Each new election will determine the rotation
only for the group in that election.
Should any City Council member not be available to take their regular place in the established
rotation, the next person in the rotation will be elevated to the Vice Mayor's position and the
rotation will continue as previously set.
BE IT FURTHER RESOLVED, the above and foregoing resolution was passed and adopted at
a regular meeting of the Saratoga City Council held on the 20 day of January 2010 by the
following vote:
AYES: Councilmember Chuck Page, Howard Miller, Mayor Kathleen King
NOES: Councilmember Jill Hunter
ABSTAIN: None
ABSENT: Councilmember Susie Nagpal
ATTEST:
Ann Sullivan, City Clerk
I !/ ..t.
Kathleen M. King, May/
201
Year Mayor and Vice Mayor By Rotation Method Mayor and Vice Mayor By Election
1998 - 99
Election Year
ELECTION RESULTS
1. Mehaffey
2. Streit
3. Baker
Shaw (Mayor )*Shaw (Mayor)*
Bogosian (Vice Mayor)Bogosian (Vice Mayor)
1999 -2000
Non Election Year
Bogosian (Mayor) *Bogosian (Mayor) *
Mehaffey (Vice Mayor)Mehaffey (Vice Mayor)
2000 -01
Election Year
ELECTION RESULTS
1. Bogosian
2. Waltonsmith
Mehaffey (Mayor)Mehaffey (Mayor)
Streit (Vice Mayor)Streit (Vice Mayor)
2001 -02
Non Election Year
Streit (Mayor) *Streit (Mayor) *
Baker (Vice Mayor)*Baker (Vice Mayor)*
2002 -03
Election Year
ELECTION RESULTS
1. Streit
2. King
3. Kline
Bogosian (Mayor)Streit (Mayor)
Waltonsmith (Vice Mayor)Waltonsmith (Vice Mayor)
2003 -04
Non Election Year
Waltonsmith (Mayor)Waltonsmith (Mayor)
Streit (Vice Mayor)King (Vice Mayor)
2004 -05
Election Year
ELECTION RESULTS
1. Kao
2. Waltonsmith
Streit (Mayor)King (Mayor)
King (Vice Mayor)Kline (Vice Mayor)
2005 -06
Non Election Year
King (Mayor)*Kline (Mayor)*
Kline (Vice Mayor)*Kao (Vice Mayor)
2006 -07
Election Year
ELECTION RESULTS
1. Page
2. King
3. Hunter
Kao (Mayor)Kao (Mayor)
Waltonsmith (Vice Mayor)Waltonsmith (Vice Mayor)
2007 -08
Non Election Year
Waltonsmith (Mayor)*Waltonsmith (Mayor)*
Page (Vice Mayor)Page (Vice Mayor)
2008 -09
Election Year
ELECTION RESULTS
1. Miller
2. Nagpal
Page (Mayor)Page (Mayor)
King (Vice Mayor)King (Vice Mayor)
2009 -10
Non Election Year
King (Mayor)*King (Mayor)*
Hunter (Vice Mayor)*Hunter (Vice Mayor)*
Indicates end of term on Council
Terms for Mayor and Vice Mayor are one year in length from December to December.
1999: Mayor Shaw died in office, August 2, 1999. Bogosian was designated Mayor Pro Tempore with the Mayor's position
vacant until the next Council Reorganization.
2002 -03: Streit elected as Mayor by Council majority out of rotation.
2003 -04: Streit relinquishes place in rotation. Each subsequent Council position moves up in rotation.
2006 -07• "Normal" rotation re- established.
202
CITY OF SARATOGA
Memorandum
To: Members of the Saratoga City Council
From: Britt Avrit, City Clerk
Meeting Date: August 21, 2024
Subject: Written Communications, Item 2.2
Following publication of the agenda packet for the August 21, 2024, City Council Meeting,
comments were submitted for Item 2.2. The communications are attached to this memo.
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From:Jon Kwong
To:Yan Zhao; Belal Aftab; Chuck Page
Cc:Britt Avrit; Tina Walia; Kookie Fitzsimmons
Subject:Appointing Candidates to City Council
Date:Monday, August 19, 2024 10:55:52 PM
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Honorable Mayor Zhao, Vice Mayor Aftab, Councilmember Page,
As there are in the 2024 City Council Election exactly two candidates for the two vacant seats, you have
the option to appoint the candidates to the Council, and cancel the 2024 City Council Election.
An option that is legal per the California Elections Code, democratic, and fiscally sound.
A large budgetary fund, as well as untold Staff hours and effort can be averted from being wasted on
perpetuating a formality that is no longer necessary.
Please do the sensible, and right thing and appoint candidates Walia and Fitzsimmons to the Council.
Thank you for listening,
BR
Jon Kwong
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From:Mona Kaur-Freedland
To:Yan Zhao; Tina Walia; Chuck Page; Kookie Fitzsimmons; Belal Aftab
Cc:Bryan Swanson; Britt Avrit
Subject:Please hold elections
Date:Wednesday, August 21, 2024 11:58:42 AM
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Dear Mayor, City council members and city staff,
I am appalled that you have decided to put on the agenda a decision to not hold elections this
year as there are two incumbents and they stand unopposed. You are touting "saving the city
$100k in costs" as the reason. As elected representatives of democracy, I am sure that you
understand that the purpose of holding elections and having a vote tally is multi fold.
First and foremost, for me as a voter, it is my right to vote for the person(s) I support and not
vote for those I don't support. The vote tally weighs in on the performance of the incumbents
over the past 4 years. In any tech company, performance reviews are a critical metric for
understanding how a person has performed and where they go next in their career. Similarly,
the election final tally is a "performance review" of the city council members. Hypothetically,
a person might get 200 votes and another might get 20,000 votes - a very big difference in
showing how the person is viewed by the citizens and what percentage of representation they
have of the city.
The vote tally is also the key consideration of the mayoral rotational policy that was passed in
2010 https://saratoga.granicus.com/MetaViewer.php?
view_id=9&clip_id=711&meta_id=28833. Incidentally Council member Chuck Page was part
of that resolution. While I understand this resolution is not binding, clearly there was a need
for such a policy to bring some founding guidelines into how the Mayor and Vice mayor are
chosen, what has changed now? How will we decide who the Mayor and Vice Mayor is if we
do not have an idea of how many votes they got? The city has seen two
disconcerting incidents in the past where council members (Rishi Kumar and Stan Bogosian)
were denied their rightful place as Mayor due to personal grievances of individual council
members. This is ugly to witness to say the least, and sets a dangerous precedent of personal
agenda being upheld over democratic due process. Will we see a repeat of such an incident
later this year? With you taking away our rights to vote, I can almost guarantee we will.
Citizens also have a choice to "write in" for a candidate of their choice. While certainly an
unconventional (and definitely inefficient) way of proclaiming candidature, it is another
important data point for you to consider on what is on the minds of the citizens.
In a council meeting on August 15, 2012, the city faced a similar situation with the election
being unopposed. Please see the video at the last couple minutes at 5:14:40 (
https://saratoga.granicus.com/player/clip/748?view_id=9&redirect=true) where Council
Member Chuck Page says " I personally don't think we should do it but because we got only
two candidates for the city council, we have an opportunity to call a special meeting and
appoint two members instead of having an election, i personally think we should do it.."
Recently, Council member Page has been active on Nextdoor saying we shouldn't be having
an election. This is my case and point for this issue. It is this very inconsistency of policy, the
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picking and choosing of an agenda and follow up actions based on personal convenience and
reasons known only to the self. This is the very reason we have larger policies and due
processes that prevent arbitrary decision making and keep intact the rights of citizens to a fair
and transparent decision making process.
Talking about costs, you mention that this would save the city 100k in costs. I just did some
random search on some previous costs you have approved - $294,999 for the Parks Restrooms
Renovations, $67,060 for Housing element consulting, $3,439,646 for pavement management,
and $30,000 for online solar software just to name a few. For a city with an operating budget
of $30,000,000, the amount of $100,000 to uphold democratic due process and citizens right to
participate and cast vote on the performance of the incumbent council members is an
infinitesimally small amount.
Please hold elections, it is our right.
Thank you,
Mona
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SARATOGA CITY COUNCIL
COUNCIL ASSIGNMENTS
Mayor Yan Zhao
Hakone Foundation Board Executive Board
Santa Clara County Housing and Community Development Advisory Committee
Santa Clara County Library District Board of Directors
West Valley Mayors and City Managers Association
West Valley Sanitation District Board of Directors
Council Finance Committee
Vice Mayor Belal Aftab
Association of Bay Area Government (ABAG) General Assembly
Silicon Valley Regional Interoperability Authority Alternate
Valley Transportation Authority Policy Advisory Committee
Saratoga Historical Foundation Board of Directors
Council Finance Committee
Council Member Chuck Page
Santa Clara Valley Water Commission
West Valley Clean Water Program Authority Board of Directors
West Valley Solid Waste Management Authority Board of Directors
Saratoga Chamber of Commerce Board
Saratoga Ministerial Association
Council Member Tina Walia
Cities Association of Santa Clara County Board of Directors
Cities Association of Santa Clara County City Selection Committee
Cities Association of Santa Clara County Legislative Action Committee
KSAR 15 Saratoga Community Access Cable Television Foundation Board of Directors
Silicon Valley Clean Energy Authority Board of Directors
Council Member Kookie Fitzsimmons
Hakone Foundation Board of Trustees
Saratoga Area Senior Coordinating Council Board of Directors
Saratoga Sister City Committee Liaison
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