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Home My WebLink About08-21-2024 City Council Agenda, amended 08-22-2024Saratoga City Council Agenda August 21, 2024 – Page 1 of 5 SARATOGA CITY COUNCIL REGULAR MEETING AUGUST 21, 2024 AMENDED AGENDA • 08/19/2024 ITEM 2.2 SUPPLEMENTAL MEMO ADDED • 08/21/2024 JOINT SESSION PRESENTATION SLIDES ADDED • 08/21/2024 ITEM 1.5 WRITTEN COMMUNICATIONS ADDED • 08/21/2024 ITEM 2.1 WRITTEN COMMUNICATIONS ADDED • 08/21/2024 ITEM 2.1 PRESENTATION SLIDES ADDED • 08/21/2024 ITEM 2.2 WRITTEN COMMUNICATIONS ADDED • 08/22/2024 ITEM 1.3 WRITTEN COMMUNICATIONS ADDED Public Participation Information In accordance with Saratoga City Council’s Remote Public Participation Policy, members of the public may participate in these meetings in person at the locations listed below or via remote attendance (if applicable) using the Zoom information below. In the event remote participation technology is unexpectedly unavailable, the meeting will proceed in person without remote participation. Members of the public can view and participate in the 6:00 p.m. Joint Session by: 1. Attending the meeting in person at: • City Hall Linda Callon Conference Room located at 13777 Fruitvale Avenue, Saratoga CA 95070; OR • 342 Co Rd 155, Abiquiu, NM 87510; OR 2. Accessing the meeting through Zoom • Webinar URL: https://us02web.zoom.us/j/88482254658 • Webinar ID 884 8225 4658 OR • Calling 1.408.638.0968 or 1.669.900.6833 Members of the public can view and participate in the 7:00 p.m. Regular Session by: 1. Attending the meeting in person at: • City Hall Linda Callon Conference Room located at 13777 Fruitvale Avenue, Saratoga CA 95070; OR • 342 Co Rd 155, Abiquiu, NM 87510; OR 2. Accessing the meeting through Zoom • Webinar URL: https://us02web.zoom.us/j/81627041223 • Webinar ID: 816 2704 1223 • Call In: 1.408.638.0968 or 1.669.900.6833; OR 3. Viewing the meeting on Saratoga Community Access Television Channel 15 (Comcast Channel 15, AT&T UVerse Channel 99 and calling in following the direction above; OR 4. Viewing online at www.saratoga.ca.us/watch and calling in following the direction above. Saratoga City Council Agenda August 21, 2024 – Page 2 of 5 Written Communication Comments can be submitted in writing at www.saratoga.ca.us/comment. Written communications will be provided to the members of the City Council and included in the Agenda Packet and/or in supplemental meeting materials. Public Comment Members of the public may comment on any item for up to three (3) minutes. The amount of time for public comment may be reduced by the Mayor or by action of the City Council. Public Comment will begin with speakers attending in-person first followed by those attending via Zoom. Meeting Recording Information In accordance with the Saratoga City Council’s Meeting Recording Policy, City Council Study Sessions, Joint Meetings, Joint Sessions, Commission Interviews, Retreats, meetings with the Planning Commission, and Regular Session Meetings are recorded and made available following the meeting on the City website. 6:00 PM JOINT SESSION City Hall, Linda Callon Conference Room | 13777 Fruitvale Avenue, Saratoga, CA 95070; 342 Co Rd 155, Abiquiu, NM 87510 Joint Session with Santa Clara County Sheriff’s Office and Santa Clara County Fire Department Recommended Action: Receive updates from Santa Clara County Sheriff’s Office and Santa Clara County Fire Department Presentation Slides (added 08-21-2024) Presentation Slides (added 08-21-2024) 7:00 PM REGULAR SESSION Civic Theater, Council Chambers | 13777 Fruitvale Avenue, Saratoga, CA 95070; 342 Co Rd 155, Abiquiu, NM 87510 PLEDGE OF ALLEGIANCE ROLL CALL REPORT ON POSTING OF THE AGENDA The agenda for this meeting was properly posted on August 15, 2024. REPORT FROM JOINT SESSION ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Any member of the public may address the City Council on matters not on the Agenda. The law generally prohibits the City Council from discussing or taking action on such items. However, the Council may instruct staff accordingly. ANNOUNCEMENTS Saratoga City Council Agenda August 21, 2024 – Page 3 of 5 1. CONSENT CALENDAR The Consent Calendar contains routine items of business. Items in this section will be acted on in one motion, unless removed by the Mayor or a Council Member. Any member of the public may speak on an item on the Consent Calendar at this time, or request that the Mayor remove an item from the Consent Calendar for discussion. 1.1. City Council Meeting Minutes Recommended Action: Approve the Minutes for the July 3, 2024, City Council Regular Meeting. Staff Report Attachment A - Minutes for the July 3, 2024 City Council Regular Meeting 1.2. Accounts Payable Check Registers Recommended Action: Review and accept the 06/27/2024, 07/03/2024, 07/11/2024, 07/18/2024, 07/26/2024, 07/31/2024, and 08/08/2024 accounts payable vendor payment check registers. Staff Report Attachment A - Check Register 06-27-2024 Attachment B - Check Register 07-03-2024 Period 13 Attachment C - Check Register 07-03-2024 Period 1 Attachment D - Check Register 07-11-2024 Period 13 Attachment E - Check Register 07-11-2024 Period 1 Attachment F - Check Register 07-18-2024 Period 13 Attachment G - Check Register 07-18-2024 Period 13 Attachment H - Check Register 07-18-2024 Period 1 Attachment I - Check Register 07-26-2024 Period 13 Attachment J - Check Register 07-26-2024 Period 1 Attachment K - Check Register 07-31-2024 Period 13 Attachment L - Check Register 07-31-2024 Period 1 Attachment M - Check Register 08-08-2024 Period 13 Attachment N - Check Register 08-08-2024 Period 2 1.3. Resolution Supporting Universal Childcare Recommended Action: Adopt the Resolution supporting efforts to provide Universal Childcare to all children in the State of California. Staff Report Attachment A - Resolution Supplemental Memo - Written Communications (added 08-22-2024) 1.4. Lynx Technologies, Inc. Geographic Information System Consultant Contract in the amount of $37,500 Recommended Action: Authorize the City Manager to execute a contract with Lynx Technologies, Inc. for Geographic Information System (GIS) Consultant services in the amount of $37,500.00 for FY 2024-25. Staff Report Attachment A – Proposed Contract Saratoga City Council Agenda August 21, 2024 – Page 4 of 5 1.5. Budget Resolution to increase Capital Improvement Program budget in the amount of $102,300 for El Quito Park Pickleball Courts for improved security and sound mitigation. Recommended Action: Adopt the Resolution appropriating $102,300 from the unallocated Park Development Fund balance into the El Quito Park Pickleball Courts CIP Fiscal Year 2024/2025 budget. Staff Report Attachment A - Budget Resolution Supplemental Memo - Written Communications (added 08-21-2024) 1.6. Contract for tree planting with Our City Forest Recommended Action: Authorize the City Manager to execute a two-year contract agreement with Our City Forest for residential tree planting. Staff Report Attachment A – Our City Forest Contract Agreement 2. GENERAL BUSINESS 2.1. Economic Vitality Ad Hoc Committee Report Recommended Action: Receive report and discuss next steps for the Economic Vitality Ad Hoc Committee. Staff Report Attachment A - Written Comments to Ad Hoc Committee Presentation Slides (added 08-21-2024) Supplemental Memo - Written Communications (added 08-21-2024) 2.2. Resolution Appointing Kookie Fitzsimmons and Tina Walia to the Saratoga City Council Recommended Action: 1. Adopt the Resolution cancelling the November 5, 2024 General Municipal Election and appointing Kookie Fitzsimmons and Tina Walia to the Saratoga City Council; or 2. Take no action to appoint nominees and proceed with the November 5, 2024 General Municipal Election for the election of two City Council Members. Staff Report Attachment A - City Council Resolution Cancelling Election Attachment B - Notice-Certification of Candidates Supplemental Memo - Item 2.2 Supplemental Material Supplemental Memo - Written Communications (added 08-21-2024) COUNCIL ASSIGNMENTS Council Assignments CITY COUNCIL ITEMS COUNCIL COMMUNICATIONS CITY MANAGER'S REPORT ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Saratoga City Council Agenda August 21, 2024 – Page 5 of 5 ADJOURNMENT CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT I, Britt Avrit, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council was posted and available for review on August 15, 2024 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, California and on the City's website at www.saratoga.ca.us. Signed this 15th day of August 2024 at Saratoga, California. Britt Avrit, MMC, City Clerk In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda, copies of materials distributed to the City Council concurrently with the posting of the agenda, and materials distributed to the City Council by staff after the posting of the agenda are available on the City website at www.saratoga.ca.us and are available for review in the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, California. In compliance with the Americans with Disabilities Act and the Governor’s Executive Order, if you need assistance to participate in this meeting, please contact the City Clerk at bavrit@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The City will use its best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety. [28 CFR 35.102-35.104 ADA title II]