HomeMy WebLinkAbout09-04-2024 City Council Agenda Packet, amended 09-05-2024Saratoga City Council Agenda September 4, 2024 – Page 1 of 5
SARATOGA CITY COUNCIL
REGULAR MEETING
SEPTEMBER 4, 2024
AMENDED AGENDA
• 09/04/2024 ITEM 2.1 ATTACHMENT D REPLACED
• 09/04/2024 ITEM 2.1 PRESENTATION SLIDES (2) ADDED
• 09/04/2024 ITEM 2.1 WRITTEN COMMUNICATIONS ADDED
• 09/05/2024 JOINT SESSION SUPPLEMENTAL MATERIAL ADDED
Public Participation Information
In accordance with Saratoga City Council’s Remote Public Participation Policy, members of the
public may participate in these meetings in person at the locations listed below or via remote
attendance (if applicable) using the Zoom information below. In the event remote participation
technology is unexpectedly unavailable, the meeting will proceed in person without remote
participation.
Members of the public can view and participate in the 5:00 p.m. Commission Interviews by:
1. Attending the meeting in person at:
• City Hall Linda Callon Conference Room, located at 13777 Fruitvale Avenue, Saratoga CA
95070; OR
2. Accessing the meeting through Zoom
• Webinar URL: https://us02web.zoom.us/j/82342704483
• Webinar ID 823 4270 4483 OR
• Call In: 1.408.638.0968 or 1.669.900.6833
Members of the public can view and participate in the 6:00 p.m. Joint Session by:
1. Attending the meeting in person at:
• City Hall Linda Callon Conference Room located at 13777 Fruitvale Avenue, Saratoga CA
95070; OR
2. Accessing the meeting through Zoom
• Webinar URL: https://us02web.zoom.us/j/88482254658
• Webinar ID 884 8225 4658 OR
• Calling 1.408.638.0968 or 1.669.900.6833
Members of the public can view and participate in the 7:00 p.m. Regular Session by:
1. Attending the meeting in person at:
• City Hall Linda Callon Conference Room located at 13777 Fruitvale Avenue, Saratoga CA
95070; OR
2. Accessing the meeting through Zoom
• Webinar URL: https://us02web.zoom.us/j/81627041223
• Webinar ID: 816 2704 1223 OR
• Call In: 1.408.638.0968 or 1.669.900.6833; OR
3. Viewing the meeting on Saratoga Community Access Television Channel 15 (Comcast
Channel 15, AT&T UVerse Channel 99 and calling in following the direction above; OR
4. Viewing online at www.saratoga.ca.us/watch and calling in following the direction above.
Saratoga City Council Agenda September 4, 2024 – Page 2 of 5
Written Communication
Comments can be submitted in writing at www.saratoga.ca.us/comment. Written communications
will be provided to the members of the City Council and included in the Agenda Packet and/or in
supplemental meeting materials.
Public Comment
Members of the public may comment on any item for up to three (3) minutes. The amount of time
for public comment may be reduced by the Mayor or by action of the City Council. Public
Comment will begin with speakers attending in-person first followed by those attending via Zoom.
Meeting Recording Information
In accordance with the Saratoga City Council’s Meeting Recording Policy, City Council Study
Sessions, Joint Meetings, Joint Sessions, Commission Interviews, Retreats, meetings with the
Planning Commission, and Regular Session Meetings are recorded and made available following
the meeting on the City website.
5:00 PM COMMISSION INTERVIEWS
City Hall, Linda Callon Conference Room | 13777 Fruitvale Avenue, Saratoga, CA 95070
Time Name Commission Vacancies Incumbent
5:05 p.m. Eric Lewis Library & Public Art 1 full term Yes
5:15 p.m. Ye Cong Library & Public Art 1 full term No
5:25 p.m. Priya Shastri Parks & Recreation 1 full term No
6:00 PM JOINT SESSION
City Hall, Linda Callon Conference Room | 13777 Fruitvale Avenue, Saratoga, CA 95070
Joint Session with Supervisor Joe Simitian
Recommended Action:
Receive updates from Supervisor Joe Simitian.
Supplemental Material (added 09-05-2024)
7:00 PM REGULAR SESSION
Civic Theater, Council Chambers | 13777 Fruitvale Avenue, Saratoga, CA 95070
PLEDGE OF ALLEGIANCE
ROLL CALL
REPORT ON POSTING OF THE AGENDA
The agenda for this meeting was properly posted on August 29, 2024.
REPORT FROM JOINT SESSION
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
Any member of the public may address the City Council on matters not on the Agenda. The law
generally prohibits the City Council from discussing or taking action on such items. However, the
Council may instruct staff accordingly.
Saratoga City Council Agenda September 4, 2024 – Page 3 of 5
ANNOUNCEMENTS
CEREMONIAL ITEMS
Commendation Honoring Santa Clara County Supervisor Joe Simitian
Recommended Action:
Present Commendation to Santa Clara County Supervisor Joe Simitian
Commendation Supervisor Simitian
Proclamation commending Jacob's Heart Children's Cancer Support Services
Recommended Action:
Declare September 2024 as Childhood Cancer Awareness Month
Proclamation Jacobs Heart
1. CONSENT CALENDAR
The Consent Calendar contains routine items of business. Items in this section will be acted
on in one motion, unless removed by the Mayor or a Council Member. Any member of the
public may speak on an item on the Consent Calendar at this time, or request that the Mayor
remove an item from the Consent Calendar for discussion.
1.1. City Council Meeting Minutes
Recommended Action:
Approve the Minutes for the August 21, 2024, City Council Regular Meeting.
Staff Report
Attachment A - Minutes for the August 21, 2024 City Council Regular Meeting
1.2. Accounts Payable Check Registers
Recommended Action:
Review and accept the 08/15/2024 and 08/22/2024 accounts payable vendor payment check
registers.
Staff Report
Attachment A - Check Register Reports 08-15-2024 P13
Attachment B - Check Register Reports 08-15-2024 P2
Attachment C - Check Register Reports 08-22-2024 P2
1.3. Treasurer’s Report for the Month Ended June 30, 2024
Recommended Action:
Review and accept the Treasurer’s Report for the month ended June 30, 2024.
Staff Report
1.4. Resolution Amending City of Saratoga Conflict of Interest Code
Recommended Action:
Adopt the Resolution amending the City of Saratoga Conflict of Interest Code.
Staff Report
Attachment A - Resolution Amending Conflict of Interest Code
Saratoga City Council Agenda September 4, 2024 – Page 4 of 5
1.5. Contract with 4Leaf, Inc. for Building Inspection and Code Compliance Staff Services
in the Amount of $102,000
Recommended Action:
Authorize the City Manager to execute a contract with 4Leaf, Inc. for as-needed
professional services in the amount of $100,000 (Inspection Services) and $2,000 (Code
Compliance) for FY 2024-25.
Staff Report
Attachment A – Proposed Contract
2. PUBLIC HEARINGS
2.1. APCC24-0002 - Appeal of a Planning Commission decision denying tree appeal
APTR24-0005 at 20388 Zorka Avenue appealing the conditions of approval on code
violation ATFTR24-0020
Recommended Action:
Conduct a public hearing and de novo review of the appeal and adopt the attached resolution
denying appeal APCC24-0002 approving After-the-Fact Tree Permit Application
(ATFTR24-0020) with the original conditions for the unpermitted removal of four coast live
oak trees, Quercus agrifolia, for the property at 20388 Zorka Avenue.
Staff Report
Attachment A - Appeal Application (with attachments)
Attachment B - Resolution of the City Council to Deny the Appeal
Attachment C - June 26, 2024, Planning Commission Staff Report and Meeting Minutes
with attachments
Attachment D - June 26 2024 Planning Commission Meeting Minutes
Supplemental Memo - Written Communications
Presentation Slides (added 09-04-2024)
Presentation Slides (added 09-04-2024)
2.2. Building Code Cleanup Ordinance
Recommended Action:
Conduct the public hearing, introduce and waive the first reading of an ordinance amending
the City Building Code concerning building electrification (sections 16-49.020 , 16-49.030,
and 16-49.040) to remove requirements that residential and commercial construction be
mostly electric and direct staff to place the ordinance on the consent calendar for adoption at
the next regular meeting of the City Council.
Staff Report
Attachment A - Building Code Update Ordinance
3. GENERAL BUSINESS
3.1. Designation of League of California Cities Annual Conference Voting Delegate and
Alternate(s)
Recommended Action:
Designate the City of Saratoga’s voting delegate and alternate voting delegate(s) for the
2024 League of California Cities Annual Conference.
Staff Report
Attachment A - 2024 Voting Delegate Packet
Saratoga City Council Agenda September 4, 2024 – Page 5 of 5
COUNCIL ASSIGNMENTS
Council Assignments
CITY COUNCIL ITEMS
COUNCIL COMMUNICATIONS
CITY MANAGER'S REPORT
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
ADJOURNMENT
CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA
PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT
I, Britt Avrit, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting
of the City Council was posted and available for review on August 29, 2024 at the City of Saratoga,
13777 Fruitvale Avenue, Saratoga, California and on the City's website at www.saratoga.ca.us.
Signed this 29th day of August 2024 at Saratoga, California.
Britt Avrit, MMC, City Clerk
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials
provided to the City Council by City staff in connection with this agenda, copies of materials
distributed to the City Council concurrently with the posting of the agenda, and materials
distributed to the City Council by staff after the posting of the agenda are available on the City
website at www.saratoga.ca.us and are available for review in the office of the City Clerk at 13777
Fruitvale Avenue, Saratoga, California.
In compliance with the Americans with Disabilities Act and the Governor’s Executive Order, if
you need assistance to participate in this meeting, please contact the City Clerk at
bavrit@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The City
will use its best efforts to provide reasonable accommodations to provide as much accessibility as
possible while also maintaining public safety. [28 CFR 35.102-35.104 ADA title II]
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COMMENDATION OF THE CITY COUNCIL
OF THE CITY OF SARATOGA
HONORING
SUPERVISOR JOE SIMITIAN
Whereas, Supervisor Simitian has been a strong proponent of safety in Saratoga and the surrounding mountain
communities, leading efforts to enhance wildfire resiliency through partnerships with the Santa Clara FireSafe Council,
expanding defensible space chipping and debris removal along public areas, and supporting the Santa Clara County
Central Fire District’s Pre-Fire Management and Wildfire Resilience Programs; and
Whereas, Supervisor Simitian was instrumental in establishing pop-up COVID-19 testing sites in Saratoga to
keep the Saratoga community safe, and held virtual town hall meetings throughout the global pandemic to keep our
community informed; and
Whereas, Supervisor Simitian has played a key role in the enhancement of Sanborn Park, advocating for the
County’s purchase of 103 acres of unincorporated lands, and supporting the Board's decision to commence the clean-up
and remediation of the former Christensen Nursery site; and
Whereas, Supervisor Simitian’s longstanding support of Hakone Gardens has been invaluable, securing
resources for the preservation of the Azumaya, the Mon, and the extensive pond system, and making possible free public
access to Hakone Gardens on the first Tuesday of every month through 2025; and
Whereas, Supervisor Simitian has championed the expansion of Montalvo Arts Center’s community programs
and increased accessibility, leading to the Board's approval of funding for these initiatives; and
Whereas, Supervisor Simitian’s involvement with the Santa Clara Library District Joint Powers Association
has brought numerous benefits to County libraries, including the Saratoga location, making library cards free, offering
US passport services, and hosting community events such as his participation as the “celebrity storyteller” at the
Saratoga library as part of the Silicon Valley Reads series and the Protect Yourself Against Sophisticated Cyber Scams
event; and
Whereas, Supervisor Simitian continues to be a champion for older adults, securing resources for the Saratoga
Adult Day Services program and the Adult Day Services pilot program, of which SASCC is a participating location; and
Whereas, Supervisor Joe Simitian has demonstrated unwavering commitment to the expansion and
accessibility of open spaces and parks, fostering partnerships with County Parks and the Midpeninsula Open Space
District to ensure continuous access through multiple county parks and open space preserves in the West Valley; and
Whereas, Supervisor Simitian has recognized and addressed food insecurity in his district by championing the
development of a “mobile food pantry,” administered by West Valley Community Services, now widely known as the
Park-It Market, to deliver nutritious foods within the community; and
Whereas, Supervisor Simitian stays connected to all of his West Valley communities and frequently visits the
Saratoga Farmers’ Market to engage directly with residents, actively listen to their concerns, and provide valuable
insights and assistance on a range of local and regional issues.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Saratoga does hereby recognize and
commend Supervisor Joe Simitian for his outstanding contributions to our community, his tireless dedication to public
service, and his continued efforts to enhance the quality of life for all residents of Saratoga and the West Valley.
WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA this 4th day of September 2024.
___________________________
Yan Zhao, Mayor
City of Saratoga
58
PROCLAMATION OF THE CITY COUNCIL OF THE
CITY OF SARATOGA COMMENDING JACOB’S HEART CHILDREN’S
CANCER SUPPORT SERVICES AND DECLARING SEPTEMBER 2024 AS
CHILDHOOD CANCER AWARENESS MONTH
WHEREAS, each year, thousands of children across the globe are diagnosed with cancer, a
leading cause of death by disease in children past infancy in the United States; and
WHEREAS, cancer remains the leading cause of death by disease among children, and
approximately 1 in 285 children in the U.S. will be diagnosed with cancer before their 20th birthday;
and
WHEREAS, Jacob’s Heart holds the memories and honors the legacies of children from our
community who have been lost to cancer, ensuring their memories will never be forgotten; and
WHEREAS, the Lucile Packard Children's Hospital Stanford’s Oncology Department has
worked closely with Jacob's Heart for the past 26 years as a trusted community partner addressing
the emotional, practical, and financial struggles of families of children with cancer; and
WHEREAS, Jacob’s Heart supports families with a child aged 21 or younger who has
received a cancer diagnosis in the counties of Santa Clara, Santa Cruz, San Benito, and Monterey;
and
WHEREAS, recognizing Childhood Cancer Awareness Month provides an opportunity to
raise awareness of the impact of pediatric cancer on children, families, and communities, and to
encourage support for children battling cancer, their families, and the dedicated healthcare
professionals who provide critical care; and
WHEREAS, it is important for all Saratoga City residents to recognize the impact of
pediatric cancer on families within our city, county, state, and country.
NOW, THEREFORE, BE IT RESOLVED,that the City Council of the City of Saratoga does
hereby commend Jacob’s Heart Children’s Cancer Support Services and declare September 2024
as Childhood Cancer Awareness Month in the City of Saratoga.
WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA this 4th day of
September 2024.
___________________________
Yan Zhao, Mayor
City of Saratoga
59
SARATOGA CITY COUNCIL
MEETING DATE:September 4, 2024
DEPARTMENT:City Manager’s Department
PREPARED BY:Britt Avrit, MMC, City Clerk
SUBJECT:City Council Meeting Minutes
RECOMMENDED ACTION:
Approve the Minutes for the August 21, 2024, City Council Regular Meeting.
BACKGROUND:
Draft City Council Minutes for each Council Meeting are taken to the City Council to be reviewed
for accuracy and approval. Following City Council approval, minutes are retained for legislative
history and posted on the City of Saratoga website. The draft minutes are attached to this report
for Council review and approval.
ATTACHMENTS:
Attachment A - Minutes for the August 21, 2024 City Council Regular Meeting
60
Saratoga City Council Minutes ~ August 21, 2024 ~ Page 1 of 5
MINUTES
WEDNESDAY,AUGUST 21, 2024
SARATOGA CITY COUNCIL REGULAR MEETING
At 6:00 p.m., the City Council held a Joint Session with Santa Clara County Sheriff’s Office and
Santa Clara County Fire Department in the Linda Callon Conference Room.
Mayor Zhao invited public comment.
The following individuals spoke at this time: Glen Hendriks, Bernie Mills
Mayor Zhao called the Regular Session to order at 7:00 p.m.
Prior to Roll Call, the City Clerk stated Vice Mayor Aftab is attending the meeting from New
Mexico, as indicated on the agenda, pursuant to Government Code 54953(b). Vice Mayor Aftab
confirmed for the record he has met the applicable notice requirements and confirmed the public
is able to participate from his location.
ROLL CALL
PRESENT: Mayor Yan Zhao, Vice Mayor Belal Aftab, Council Members Kookie
Fitzsimmons, Chuck Page, Tina Walia
ABSENT: None
ALSO PRESENT: Matt Morley, City Manager
Richard Taylor, City Attorney
Leslie Arroyo, Assistant City Manager
John Cherbone, Public Works Director
Bryan Swanson, Community Development Director
Ryan Hinchman, Administrative Services Director
Britt Avrit, City Clerk
REPORT ON POSTING OF THE AGENDA
The City Clerk reported the agenda for this meeting was properly posted on August 15, 2024.
REPORT FROM JOINT SESSION
Mayor Zhao stated the City Council held a Joint Session at 6:00 p.m. with Santa Clara County
Sheriff’s Office and Santa Clara County Fire Department. Captain Neil Valenzuela provided a
summary of the activities of the Santa Clara County Sheriff’s Office and Fire Chief Suwanna
Kerdkaew provided a summary of the activities of the Santa Clara County Fire Department.
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS; IN-PERSON
ATTENDEES
No one requested to speak.
ANNOUNCEMENTS
Mayor Zhao shared information about Let’s Hike Saratoga, Public Safety Fair and Mayor’s Office
Hours at the Farmer’s Market.
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Saratoga City Council Minutes ~ August 21, 2024 ~ Page 2 of 5
1. CONSENT CALENDAR
Mayor Zhao invited public comment.
No one requested to speak.
Council Member Page requested Item 1.3 be pulled for separate discussion.
1.1. City Council Meeting Minutes
Recommended Action:
Approve the Minutes for the July 3, 2024, City Council Regular Meeting.
WALIA/PAGE MOVED TO APPROVE THE MINUTES FOR THE JULY 3, 2024,
CITY COUNCIL REGULAR MEETING.MOTION PASSED BY THE FOLLOWING
ROLL CALL VOTE: AYES: FITZSIMMONS, PAGE, WALIA, AFTAB, ZHAO. NOES:
NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
1.2. Accounts Payable Check Registers
Recommended Action:
Review and accept the 06/27/2024, 07/03/2024, 07/11/2024, 07/18/2024, 07/26/2024,
07/31/2024, and 08/08/2024 accounts payable vendor payment check registers.
WALIA/PAGE MOVED TO REVIEW AND ACCEPT THE 06/27/2024, 07/03/2024,
07/11/2024, 07/18/2024, 07/26/2024, 07/31/2024, AND 08/08/2024 ACCOUNTS
PAYABLE VENDOR PAYMENT CHECK REGISTERS.MOTION PASSED BY THE
FOLLOWING ROLL CALL VOTE: AYES: FITZSIMMONS, PAGE, WALIA, AFTAB,
ZHAO. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
1.3. Resolution Supporting Universal Childcare
Recommended Action:
Adopt the Resolution supporting efforts to provide Universal Childcare to all children in the
State of California.
RESOLUTION 24-048
AFTAB/ZHAO MOVED TO ADOPT THE RESOLUTION SUPPORTING EFFORTS
TO PROVIDE UNIVERSAL CHILDCARE TO ALL CHILDREN IN THE STATE OF
CALIFORNIA.MOTION PASSED BY THE FOLLOWING ROLL CALL VOTE: AYES:
WALIA, AFTAB, ZHAO. NOES: NONE. ABSTAIN: FITZSIMMONS, PAGE. RECUSED:
NONE. ABSENT: NONE.
1.4. Lynx Technologies, Inc. Geographic Information System Consultant Contract in the
amount of $37,500
Recommended Action:
Authorize the City Manager to execute a contract with Lynx Technologies, Inc. for
Geographic Information System (GIS) Consultant services in the amount of $37,500.00 for
FY 2024-25.
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Saratoga City Council Minutes ~ August 21, 2024 ~ Page 3 of 5
WALIA/PAGE MOVED TO AUTHORIZE THE CITY MANAGER TO EXECUTE A
CONTRACT WITH LYNX TECHNOLOGIES, INC. FOR GEOGRAPHIC
INFORMATION SYSTEM (GIS) CONSULTANT SERVICES IN THE AMOUNT OF
$37,500.00 FOR FY 2024-25.MOTION PASSED BY THE FOLLOWING ROLL CALL
VOTE: AYES: FITZSIMMONS, PAGE, WALIA, AFTAB, ZHAO. NOES: NONE.
ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
1.5. Budget Resolution to increase Capital Improvement Program budget in the amount of
$102,300 for El Quito Park Pickleball Courts for improved security and sound mitigation.
Recommended Action:
Adopt the Resolution appropriating $102,300 from the unallocated Park Development Fund
balance into the El Quito Park Pickleball Courts CIP Fiscal Year 2024/2025 budget.
RESOLUTION 24-XXX
WALIA/PAGEMOVED TO ADOPT THE RESOLUTION APPROPRIATING $102,300
FROM THE UNALLOCATED PARK DEVELOPMENT FUND BALANCE INTO
THE EL QUITO PARK PICKLEBALL COURTS CIP FISCAL YEAR 2024/2025
BUDGET.MOTION PASSED BY THE FOLLOWING ROLL CALL VOTE: AYES:
FITZSIMMONS, PAGE, WALIA, AFTAB, ZHAO. NOES: NONE. ABSTAIN: NONE.
RECUSED: NONE. ABSENT: NONE.
1.6. Contract for tree planting with Our City Forest
Recommended Action:
Authorize the City Manager to execute a two-year contract agreement with Our City Forest
for residential tree planting.
WALIA/PAGE MOVED TO AUTHORIZE THE CITY MANAGER TO EXECUTE A
TWO-YEAR CONTRACT AGREEMENT WITH OUR CITY FOREST FOR
RESIDENTIAL TREE PLANTING.MOTION PASSED BY THE FOLLOWING ROLL
CALL VOTE: AYES: FITZSIMMONS, PAGE, WALIA, AFTAB, ZHAO. NOES: NONE.
ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
2. GENERAL BUSINESS
Council Member Fitzsimmons stated she will be recusing herself from this item due to the
possibility the discussion could pertain to property she owns.
2.1. Economic Vitality Ad Hoc Committee Report
Recommended Action:
Receive report and discuss next steps for the Economic Vitality Ad Hoc Committee.
Bryan Swanson, Community Development Director, and Vice Mayor Aftab and Council
Member Page presented the staff report.
Mayor Zhao invited public comment.
The following individuals spoke at this time: Ajnavi Kumar, Bryony Worthington, Nick
Miller, Bob Shepherd, Jim Cargill, Rafik Bawa, Kelly
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Saratoga City Council Minutes ~ August 21, 2024 ~ Page 4 of 5
PAGE/AFTAB MOVED TO DEVELOP THE STRUCTURE OF A PILOT PROGRAM
FOR THE COUNCIL TO REVIEW, EXPLORE INTEREST OF OTHER
BUSINESSES TO PARTICIPATE IN THE PILOT PROGRAM WITH THE
ACKNOWLEDGEMENT THE BUSINESSES WILL FUND SIDEWALK
EXPANSIONS, ETC., DISCUSS A DESIGN CONCEPT WITH PILOT
PARTICIPANTS.MOTION PASSED BY THE FOLLOWING VOTE: AYES: PAGE,
WALIA, AFTAB, ZHAO. NOES: NONE. ABSTAIN: NONE. RECUSED: FITZSIMMONS.
ABSENT: NONE.
2.2. Resolution Appointing Kookie Fitzsimmons and Tina Walia to the Saratoga City
Council
Recommended Action:
1. Adopt the Resolution cancelling the November 5, 2024 General Municipal Election and
appointing Kookie Fitzsimmons and Tina Walia to the Saratoga City Council; or
2. Take no action to appoint nominees and proceed with the November 5, 2024 General
Municipal Election for the election of two City Council Members.
Britt Avrit, City Clerk, presented the staff report.
Mayor Zhao invited public comment.
The following individuals spoke at this time: Stan Bogosian, Jim Cargill, Mona Kaur, Bernie
Mills, Jon Kwong
PAGE/AFTAB MOVED TO ADOPT THE RESOLUTION CANCELLING THE
NOVEMBER 5, 2024 GENERAL MUNICIPAL ELECTION AND APPOINTING
KOOKIE FITZSIMMONS AND TINA WALIA TO THE SARATOGA CITY
COUNCIL.MOTION PASSED BY THE FOLLOWING ROLL CALL VOTE: AYES:
PAGE, AFTAB, ZHAO. NOES: NONE. ABSTAIN: FITZSIMMONS, WALIA. RECUSED:
NONE. ABSENT: NONE.
COUNCIL ASSIGNMENTS
Council Member Kookie Fitzsimmons
Nothing to report
Council Member Tina Walia
KSAR 15 Saratoga Community Access Cable Television Foundation Board of Directors - stated
the KSAR website has been updated and launched.
Cities Association of Santa Clara County Legislative Action Committee – stated the Committee
took action to support two climate related Bills and, the Committee sent position letters for several
other Bills.
Cities Association of Santa Clara County Board of Directors – stated the Board discussed the
Model Water Efficient New Development Ordinance, Regional Early Action Planning Grant 2024,
and the Bay Area Finance Authority Bond.
Silicon Valley Clean Energy Authority Board of Directors – stated the Board held a study session
on affordability related to electricity rate increases, approved various contracts, and received an
update on SVCE’s participation in the CPUC timely energization proceeding.
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Saratoga City Council Minutes ~ August 21, 2024 ~ Page 5 of 5
Council Member Chuck Page
Saratoga Chamber of Commerce Board – stated the Board discussed the Economic Vitality Ad
Hoc Committee.
Santa Clara Valley Water Commission – stated the Commission discussed planned rate increases
and potential water shortages related to future proposed housing.
Vice Mayor Belal Aftab
Saratoga Historical Foundation Board of Directors – stated he attended the meeting with nothing
to report.
Valley Transportation Authority Policy Advisory Committee – stated he attended the meeting with
nothing to report.
Mayor Yan Zhao
West Valley Sanitation District Board of Directors –stated she attended the meeting with nothing to
report and she attended a tour of the facilities.
West Valley Mayors and City Managers Association – stated the Association received information
regarding the Bay Area Finance Authority Bond.
Hakone Foundation Board Executive Board – stated the Board received a report on bookings for
the facility, discussed projects to update the fiberoptics and the electrical panel at the facility, and
held a Closed Session with no reportable action.
CITY COUNCIL ITEMS
Page/Walia requested a future agenda item regarding protecting the identity of complainants.
COUNCIL COMMUNICATIONS
None
CITY MANAGER’S REPORT
None
CITY ATTORNEY'S REPORT
None
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS; VIRTUAL ATTENDEES
No one requested to speak.
ADJOURNMENT
Mayor Zhao adjourned the meeting at 9:50 p.m.
Minutes respectfully submitted:
Britt Avrit,City Clerk
City of Saratoga
65
SARATOGA CITY COUNCIL
MEETING DATE:September 4, 2024
DEPARTMENT:Administrative Services
PREPARED BY:Isela Reyes, Accounting Technician
SUBJECT: Accounts Payable Check Registers
RECOMMENDED ACTION:
Review and accept the 08/15/2024 and 08/22/2024 accounts payable vendor payment check registers.
BACKGROUND:
The accounts payable check registers report payments to vendors for goods and services properly procured and approved for payment
in accordance with the City’s administrative purchasing policy. The information listed below lists vendor payments exceeding
$20,000 and any checks that were voided during the time period. The complete check register(s) and summary by Fund are provided
as attachments to this report.
ATTACHMENTS:
Attachment A - Check Register Reports Dated 08/15/2024 Period 13
Attachment B - Check Register Reports Dated 08/15/2024 Period 2
Attachment C - Check Register Reports Dated 08/22/2024 Period 2
REPORT SUMMARY:
Attached are Check Registers for:
Date
Ending
Check #
Accounts Payable Period 13 08/15/2024 150386 150397 12 102,128.34 08/15/2024 08/08/2024 150385
Accounts Payable Period 2 08/15/2024 150398 150424 27 1,198,630.04 08/15/2024 08/15/2024 150397
Accounts Payable Period 2 08/22/2024 150425 150457 33 125,347.47 08/22/2024 08/15/2024 150424
Accounts Payable checks issued for $20,000 or greater:
Date Check #Dept.Amount
08/15/2024 150392 Shute, Mihaly, & Weinberger General Funds Various June 2024 Attorney Services 46,264.32
08/15/2024 150394 Urban Planning Partners Various Funds CDD July 2024 Housing Element 20,800.25
08/15/2024 150410 Plan JPA Liability/Risk Management Fund ASD FY2024-2025 General Liability Insurance 1,065,142.00
08/15/2024 150413 San Jose Water Company Prides Crossing Landscape PW Prides Crossing Irrigation Line Installation 32,158.00
08/15/2024 150414 Santa Clara County Fire Department WVCWP Agency Fund WVCWP FY2024-2024 WVCWP Inspection Services 21,176.00
08/15/2024 150423 Villalobos & Associates CIP Street Projects Fund PW Pierce Rd Roadway Repairs 24,167.00
08/22/2024 150442 PG&E Various Funds Various Gas & Electric Expenses 31,665.46
08/22/2024 150446 Software One Inc IT Services ASD Citywide Software Renewal 38,495.62
Accounts Payable checks voided during this time period:
AP Date Check #Amount
N/A
Ending
Check #
Starting
Check #Type of Checks Date
Prior Check Register
Checks ReleasedTotal Checks Amount
Fund Purpose
StatusReason Issued to
Issued to
66
SUNGARD PUBLIC SECTOR PAGE NUMBER: 1
DATE: 08/15/2024 CITY OF SARATOGA VENCHK11
TIME: 15:33:36 CHECK REGISTER - FUND TOTALS ACCOUNTING PERIOD: 2/25
FUND FUND TITLE AMOUNT
111 GENERAL FUND 78,764.15
214 2023 STORM FUND 12.51
241 ARROYO DE SARATOGA LNDSCP 232.66
242 BONNET WAY LANDSCAPE 41.51
245 FREDERICKSBURG LANDSCAPE 174.34
246 GREENBRIAR LANDSCAPE 268.79
248 LEUTAR COURT LANDSCAPE 87.06
251 MCCARTYSVILLE LANDSCAPE 463.32
252 PRIDES CROSSING LANDSCAPE 439.26
272 BELLGROVE L&L 4,977.90
273 GATEWAY L&L 666.31
279 BROOKVIEW L&L 135.39
292 PARAMOUNT COURT SWD 69.79
411 CIP STREET PROJECTS FUND 386.03
434 CIP GRANT - ADMINISTRATN 14,616.84
612 WORKERS COMP FUND 77.32
622 IT SERVICES 231.34
623 VEHICLE & EQUIPMENT MAINT 45.17
624 BUILDING MAINTENANCE 98.20
713 WVCWP AGENCY FUND 340.45
TOTAL REPORT 102,128.34
67
SUNGARD PUBLIC SECTOR PAGE NUMBER: 1
DATE: 08/15/2024 CITY OF SARATOGA VENCHK11
TIME: 15:33:10 CHECK REGISTER ACCOUNTING PERIOD: 2/25
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
150386 11111 08/15/24 517 CITY OF SAN JOSE 64533 TRFFC MAINT FY23-24 19,057.00
150387 11111 08/15/24 214 CITY OF SARATOGA-PETTY CA 61111 BREAK ROOM SUPPLIES 21.86
150387 11111 08/15/24 214 CITY OF SARATOGA-PETTY CA 66111 CITY EVENT PARKNG 15.00
150387 11111 08/15/24 214 CITY OF SARATOGA-PETTY CA 66111 CITY EVENT PARKNG 150.00
150387 11111 08/15/24 214 CITY OF SARATOGA-PETTY CA 66111 CM & COUNCIL MEMB MTG 31.87
150387 11111 08/15/24 214 CITY OF SARATOGA-PETTY CA 61111 COVID SELF TEST 25.97
150387 11111 08/15/24 214 CITY OF SARATOGA-PETTY CA 66111 LEADERSHP ACADMY LNCH 32.54
150387 11111 08/15/24 214 CITY OF SARATOGA-PETTY CA 66111 MEETING EXP - LUNCH 20.00
150387 11111 08/15/24 214 CITY OF SARATOGA-PETTY CA 66111 MEETING EXP - RFRSHMT 12.51
150387 11111 08/15/24 214 CITY OF SARATOGA-PETTY CA 66111 MTG EXP - DONUTS 41.60
150387 11111 08/15/24 214 CITY OF SARATOGA-PETTY CA 66321 ORAL BOARD EXPENSES 50.00
150387 11111 08/15/24 214 CITY OF SARATOGA-PETTY CA 66211 TRAINING - LUNCH 20.00
150387 11111 08/15/24 214 CITY OF SARATOGA-PETTY CA 64161 WVC LIVESCAN FEE 20.00
TOTAL CHECK 441.35
150388 11111 08/15/24 674 JB TROPHIES 61141 CAST BRONZE PLAQUE 272.81
150389 11111 08/15/24 173 PACIFIC GAS & ELECTRIC 63111 PARKS/OPEN SPACE 34.64
150390 11111 08/15/24 87 SAN JOSE WATER COMPANY 63112 PARKS/OPEN SPACE 828.69
150390 11111 08/15/24 87 SAN JOSE WATER COMPANY 63112 MEDIANS/PARKWAYS 1,220.58
150390 11111 08/15/24 87 SAN JOSE WATER COMPANY 63112 MED/PRKWYS 90% BONNET 373.54
150390 11111 08/15/24 87 SAN JOSE WATER COMPANY 63112 MED/PRKWYS 50% BRKGLN 135.38
150390 11111 08/15/24 87 SAN JOSE WATER COMPANY 63112 MED/MCCARTYSVILLE 75% 120.36
150390 11111 08/15/24 87 SAN JOSE WATER COMPANY 63112 FREDERICKSBURG 174.34
150390 11111 08/15/24 87 SAN JOSE WATER COMPANY 63112 GREENBRIAR 268.79
150390 11111 08/15/24 87 SAN JOSE WATER COMPANY 63112 MCCARTYSVILLE 25% 40.12
150390 11111 08/15/24 87 SAN JOSE WATER COMPANY 63112 MCCARTYSVILLE 423.20
150390 11111 08/15/24 87 SAN JOSE WATER COMPANY 63112 ARROYO DE SARATOGA 232.66
150390 11111 08/15/24 87 SAN JOSE WATER COMPANY 63112 LEAUTAR CT 87.06
150390 11111 08/15/24 87 SAN JOSE WATER COMPANY 63112 BONNET WAY 10% 41.51
150390 11111 08/15/24 87 SAN JOSE WATER COMPANY 63112 PRIDES CROSSING 439.26
150390 11111 08/15/24 87 SAN JOSE WATER COMPANY 63112 BELLGROVE 4,977.90
150390 11111 08/15/24 87 SAN JOSE WATER COMPANY 63112 GATEWAY PROJECT 666.31
150390 11111 08/15/24 87 SAN JOSE WATER COMPANY 63112 12050 BROOKGLEN 50% 135.39
150390 11111 08/15/24 87 SAN JOSE WATER COMPANY 63112 PARAMOUNT CT 69.79
TOTAL CHECK 10,234.88
150391 154 SHUTE MIHALY & WEINBERGER VOID: MULTI STUB CHECK
150392 11111 08/15/24 154 SHUTE MIHALY & WEINBERGER 65212 ADMIN SVC 1,084.20
150392 11111 08/15/24 154 SHUTE MIHALY & WEINBERGER 65213 CDD 7,089.00
150392 11111 08/15/24 154 SHUTE MIHALY & WEINBERGER 65214 CDE 222.40
150392 11111 08/15/24 154 SHUTE MIHALY & WEINBERGER 65219 CITY CLERK 1,723.60
150392 11111 08/15/24 154 SHUTE MIHALY & WEINBERGER 65211 CM 3,252.60
150392 11111 08/15/24 154 SHUTE MIHALY & WEINBERGER 65218 HR 111.20
150392 11111 08/15/24 154 SHUTE MIHALY & WEINBERGER 65256 NON-DEP 428.92
150392 11111 08/15/24 154 SHUTE MIHALY & WEINBERGER 65217 OH/CC MEETINGS 2,780.00
150392 11111 08/15/24 154 SHUTE MIHALY & WEINBERGER 65215 PW SUB20-003 8,757.00
150392 11111 08/15/24 154 SHUTE MIHALY & WEINBERGER 22119 SRC ENV19-0005 5,251.80
150392 11111 08/15/24 154 SHUTE MIHALY & WEINBERGER 22119 AHFV EIR ENV21-0011 3,174.30
150392 11111 08/15/24 154 SHUTE MIHALY & WEINBERGER 65215 VLLG TO QUARRY PK PH1 227.20
150392 11111 08/15/24 154 SHUTE MIHALY & WEINBERGER 22119 PIERCE RD ENV24-0001 328.50
150392 11111 08/15/24 154 SHUTE MIHALY & WEINBERGER 65212 ADMIN SVC 316.30
150392 11111 08/15/24 154 SHUTE MIHALY & WEINBERGER 65213 CDD 2,543.10
68
SUNGARD PUBLIC SECTOR PAGE NUMBER: 2
DATE: 08/15/2024 CITY OF SARATOGA VENCHK11
TIME: 15:33:10 CHECK REGISTER ACCOUNTING PERIOD: 2/25
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
150392 11111 08/15/24 154 SHUTE MIHALY & WEINBERGER 65214 CDE 351.60
150392 11111 08/15/24 154 SHUTE MIHALY & WEINBERGER 65219 CITY CLERK 1,283.20
150392 11111 08/15/24 154 SHUTE MIHALY & WEINBERGER 65211 CM 879.00
150392 11111 08/15/24 154 SHUTE MIHALY & WEINBERGER 65217 OH/CC MEETINGS 1,787.30
150392 11111 08/15/24 154 SHUTE MIHALY & WEINBERGER 65215 PW SUB20-0003 932.90
150392 11111 08/15/24 154 SHUTE MIHALY & WEINBERGER 22119 VINEYARD ENV24-0002 620.50
150392 11111 08/15/24 154 SHUTE MIHALY & WEINBERGER 22119 SB 35 PROJ SUB20-0004 401.50
150392 11111 08/15/24 154 SHUTE MIHALY & WEINBERGER 65223 GENERAL PLAN 2,718.20
TOTAL CHECK 46,264.32
150393 11111 08/15/24 160 SIERRA PACIFIC TURF SUPPL 61341 LANDSCAPE SUPPLIES 177.28
150394 11111 08/15/24 1707 URBAN PLANNING PARTNERS, 65426 HOUSING ELEMENT UPDATE 577.50
150394 11111 08/15/24 1707 URBAN PLANNING PARTNERS, 65426 HOUSING ELEMENT UPDATE 5,605.91
150394 11111 08/15/24 1707 URBAN PLANNING PARTNERS, 81141 HOUSING ELEMENT UPDATE 14,616.84
TOTAL CHECK 20,800.25
150395 391 US BANK PURCHASING CARD P VOID: MULTI STUB CHECK
150396 11111 08/15/24 391 US BANK PURCHASING CARD P 61323 PAINT SUPPLIES 98.20
150396 11111 08/15/24 391 US BANK PURCHASING CARD P 66111 CITY EVENT PARKING 15.00
150396 11111 08/15/24 391 US BANK PURCHASING CARD P 61111 CM NOTARY PIN 85.00
150396 11111 08/15/24 391 US BANK PURCHASING CARD P 66111 CITY EVENT PARKING 15.00
150396 11111 08/15/24 391 US BANK PURCHASING CARD P 64611 TIRE REPAIR 30.17
150396 11111 08/15/24 391 US BANK PURCHASING CARD P 68651 MOVIE NIGHT DVD 21.77
150396 11111 08/15/24 391 US BANK PURCHASING CARD P 66112 COUNCIL MTG EXP- MEAL 18.23
150396 11111 08/15/24 391 US BANK PURCHASING CARD P 64611 CITY EVENT PARKING 15.00
150396 11111 08/15/24 391 US BANK PURCHASING CARD P 66111 CITY EVENT PARKING 15.00
150396 11111 08/15/24 391 US BANK PURCHASING CARD P 66111 EMPLOYEE RECOGNITION 2,150.00
150396 11111 08/15/24 391 US BANK PURCHASING CARD P 61192 WELLNESS SNACKS 29.74
150396 11111 08/15/24 391 US BANK PURCHASING CARD P 61192 WELLNESS SNACKS 47.58
150396 11111 08/15/24 391 US BANK PURCHASING CARD P 61111 PARK MAINT SUPPLIES 18.49
150396 11111 08/15/24 391 US BANK PURCHASING CARD P 66111 CITY EVENT PARKING 13.67
150396 11111 08/15/24 391 US BANK PURCHASING CARD P 66111 CITY EVENT PARKING 15.00
150396 11111 08/15/24 391 US BANK PURCHASING CARD P 66111 CITY EVENT PARKING 15.00
150396 11111 08/15/24 391 US BANK PURCHASING CARD P 66111 CITY EVENT PARKING 15.00
150396 11111 08/15/24 391 US BANK PURCHASING CARD P 66111 CITY EVENT PARKING 15.00
150396 11111 08/15/24 391 US BANK PURCHASING CARD P 66111 CITY EVENT PARKING 15.00
150396 11111 08/15/24 391 US BANK PURCHASING CARD P 61164 HPC SUPPLIES 7.45
150396 11111 08/15/24 391 US BANK PURCHASING CARD P 61117 STAFF CHAIRS 413.56
150396 11111 08/15/24 391 US BANK PURCHASING CARD P 61166 PLAN COMMISSION DINNR 70.61
150396 11111 08/15/24 391 US BANK PURCHASING CARD P 66111 CITY EVENT PARKING 15.00
150396 11111 08/15/24 391 US BANK PURCHASING CARD P 61211 IT SUPPLIES 81.08
150396 11111 08/15/24 391 US BANK PURCHASING CARD P 61211 PHONE CASE 10.90
150396 11111 08/15/24 391 US BANK PURCHASING CARD P 66111 CITY EVENT PARKING 15.00
150396 11111 08/15/24 391 US BANK PURCHASING CARD P 61212 NETWORK SRVR SUPPLIES 107.72
150396 11111 08/15/24 391 US BANK PURCHASING CARD P 66111 CITY EVENT PARKING 15.00
150396 11111 08/15/24 391 US BANK PURCHASING CARD P 61167 SUPPLIES FOR PRC EVNT 89.99
150396 11111 08/15/24 391 US BANK PURCHASING CARD P 81121 PAINT SUPPLIES 386.03
150396 11111 08/15/24 391 US BANK PURCHASING CARD P 61331 SCREEN PROTECTOR 16.35
150396 11111 08/15/24 391 US BANK PURCHASING CARD P 61334 BATTERIES 125.70
150396 11111 08/15/24 391 US BANK PURCHASING CARD P 66111 CITY EVENT PARKING 15.00
150396 11111 08/15/24 391 US BANK PURCHASING CARD P 66111 CITY EVENT PARKING 15.00
150396 11111 08/15/24 391 US BANK PURCHASING CARD P 66111 CITY EVENT PARKING 15.00
150396 11111 08/15/24 391 US BANK PURCHASING CARD P 61313 WORK PANTS 426.48
150396 11111 08/15/24 391 US BANK PURCHASING CARD P 61211 SAFETY CABLE EQPMT 31.64
69
SUNGARD PUBLIC SECTOR PAGE NUMBER: 3
DATE: 08/15/2024 CITY OF SARATOGA VENCHK11
TIME: 15:33:10 CHECK REGISTER ACCOUNTING PERIOD: 2/25
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
TOTAL CHECK 4,505.36
150397 11111 08/15/24 391 US BANK PURCHASING CARD P 63213 WVCWP INTERNET 165.06
150397 11111 08/15/24 391 US BANK PURCHASING CARD P 61171 WVCWP MTX EXP - ZOOM 55.99
150397 11111 08/15/24 391 US BANK PURCHASING CARD P 64313 WVCWP WEBSITE SVC 119.40
TOTAL CHECK 340.45
TOTAL FUND 102,128.34
TOTAL REPORT 102,128.34
70
SUNGARD PUBLIC SECTOR PAGE NUMBER: 1
DATE: 08/15/2024 CITY OF SARATOGA VENCHK11
TIME: 16:05:07 CHECK REGISTER - FUND TOTALS ACCOUNTING PERIOD: 2/25
FUND FUND TITLE AMOUNT
111 GENERAL FUND 38,686.30
241 ARROYO DE SARATOGA LNDSCP 232.65
242 BONNET WAY LANDSCAPE 41.52
245 FREDERICKSBURG LANDSCAPE 174.33
246 GREENBRIAR LANDSCAPE 268.77
248 LEUTAR COURT LANDSCAPE 87.05
251 MCCARTYSVILLE LANDSCAPE 463.32
252 PRIDES CROSSING LANDSCAPE 32,597.24
272 BELLGROVE L&L 4,977.90
273 GATEWAY L&L 666.30
279 BROOKVIEW L&L 903.61
292 PARAMOUNT COURT SWD 69.79
411 CIP STREET PROJECTS FUND 25,227.39
422 PARK IN-LIEU FEES FUND 425.40
611 LIABILITY /RISK MGMT FUND 1,065,142.00
612 WORKERS COMP FUND 267.49
621 OFFICE SUPPORT 1,503.95
622 IT SERVICES 2,030.54
623 VEHICLE & EQUIPMENT MAINT 733.81
624 BUILDING MAINTENANCE 156.24
632 IT EQUIPMENT REPLACEMENT 1,327.92
633 BUILDING FFE REPLACEMENT 1,014.85
713 WVCWP AGENCY FUND 21,631.67
TOTAL REPORT 1,198,630.04
71
SUNGARD PUBLIC SECTOR PAGE NUMBER: 1
DATE: 08/15/2024 CITY OF SARATOGA VENCHK11
TIME: 16:04:36 CHECK REGISTER ACCOUNTING PERIOD: 2/25
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
150398 11111 08/15/24 130 CDW GOVERNMENT 61273 SERVER HARD DRIVES 1,327.92
150399 11111 08/15/24 1412 CIVICPLUS 64141 SUBSCRIPTION RENEWAL 1,100.00
150400 11111 08/15/24 1357 COMCAST 63213 COMCAST (PROSPECT) 108.22
150401 11111 08/15/24 1569 COMCAST 63213 COMCAST (PRIMARY) 561.67
150402 11111 08/15/24 991 COMCAST 63213 COMCAST (TV) 47.93
150403 11111 08/15/24 1369 COMCAST CORPORATION 63213 COMCAST (P2P) 707.72
150404 11111 08/15/24 250 COTTON SHIRES AND ASSOCIA 22119 #GEO23-0040 (S5119) 1,485.00
150404 11111 08/15/24 250 COTTON SHIRES AND ASSOCIA 22119 #GEO23-0003 (S6053) 1,620.00
150404 11111 08/15/24 250 COTTON SHIRES AND ASSOCIA 22119 #GEO24-0022 (S6164) 2,150.36
150404 11111 08/15/24 250 COTTON SHIRES AND ASSOCIA 22119 #GEO23-0037 (S6283) 945.00
TOTAL CHECK 6,200.36
150405 11111 08/15/24 1771 GOT GOPHERS INC 64545 ORCHARD PEST- JUL 550.00
150406 11111 08/15/24 14 HYDROTEC IRRIGATION EQUIP 64221 4TH ST DRIP REPAIR 130.33
150406 11111 08/15/24 14 HYDROTEC IRRIGATION EQUIP 64549 GARDENER PK FOUNTAIN 83.00
150406 11111 08/15/24 14 HYDROTEC IRRIGATION EQUIP 64549 WILDWOOD PK LEAK RPR 165.54
150406 11111 08/15/24 14 HYDROTEC IRRIGATION EQUIP 64549 AZUL FOUNTAIN DRAIN 161.00
150406 11111 08/15/24 14 HYDROTEC IRRIGATION EQUIP 64549 BROOKGLN DRIP SPLIT 768.22
TOTAL CHECK 1,308.09
150407 11111 08/15/24 1807 LESLIE ARROYO 64134 FLYER DESIGN SVC RMB 1,750.00
150408 11111 08/15/24 1800 MOSS, LEVY & HARTZHEIM, L 65131 CITY AUDIT (INTRM) 24 15,000.00
150409 11111 08/15/24 173 PACIFIC GAS & ELECTRIC 63111 PARKS/OPEN SPACE 216.61
150409 11111 08/15/24 173 PACIFIC GAS & ELECTRIC 63111 LIB/LANDSCAPE LIGHTS 23.82
TOTAL CHECK 240.43
150410 11111 08/15/24 1550 PLAN JPA 67112 FY24/25 GL INS PREM 896,744.00
150410 11111 08/15/24 1550 PLAN JPA 67115 FY24/25 PROP MEM INS 168,398.00
TOTAL CHECK 1,065,142.00
150411 11111 08/15/24 1663 SAN JOSE MAILING 81161 POSTCARDS/MAILING 539.06
150412 11111 08/15/24 87 SAN JOSE WATER COMPANY 63112 PARKS/OPEN SPACE 828.67
150412 11111 08/15/24 87 SAN JOSE WATER COMPANY 63112 MEDIANS/PARKWAYS 1,220.56
150412 11111 08/15/24 87 SAN JOSE WATER COMPANY 63112 MED/PRKWYS 90% BONNET 373.51
150412 11111 08/15/24 87 SAN JOSE WATER COMPANY 63112 MED/PRKWYS 50% BRKGLN 135.38
150412 11111 08/15/24 87 SAN JOSE WATER COMPANY 63112 MED/MCCARTYSVILLE 75% 120.36
150412 11111 08/15/24 87 SAN JOSE WATER COMPANY 63112 FREDERICKSBURG 174.33
150412 11111 08/15/24 87 SAN JOSE WATER COMPANY 63112 GREENBRIAR 268.77
150412 11111 08/15/24 87 SAN JOSE WATER COMPANY 63112 MCCARTYSVILLE 25% 40.12
150412 11111 08/15/24 87 SAN JOSE WATER COMPANY 63112 MCCARTYSVILLE 423.20
150412 11111 08/15/24 87 SAN JOSE WATER COMPANY 63112 ARROYO DE SARATOGA 232.65
150412 11111 08/15/24 87 SAN JOSE WATER COMPANY 63112 LEUTAR CT 87.05
150412 11111 08/15/24 87 SAN JOSE WATER COMPANY 63112 BONNET WAY 10% 41.52
150412 11111 08/15/24 87 SAN JOSE WATER COMPANY 63112 PRIDES CROSSING 439.24
150412 11111 08/15/24 87 SAN JOSE WATER COMPANY 63112 BELLGROVE 4,977.90
150412 11111 08/15/24 87 SAN JOSE WATER COMPANY 63112 GATEWAY PROJECT 666.30
72
SUNGARD PUBLIC SECTOR PAGE NUMBER: 2
DATE: 08/15/2024 CITY OF SARATOGA VENCHK11
TIME: 16:04:36 CHECK REGISTER ACCOUNTING PERIOD: 2/25
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
150412 11111 08/15/24 87 SAN JOSE WATER COMPANY 63112 12050 BROOKGLEN 50% 135.39
150412 11111 08/15/24 87 SAN JOSE WATER COMPANY 63112 PARAMOUNT CT 69.79
TOTAL CHECK 10,234.74
150413 11111 08/15/24 87 SAN JOSE WATER COMPANY 64549 PRIDES XING NEW LINE 32,158.00
150414 11111 08/15/24 1633 SANTA CLARA COUNTY FIRE D 64743 WVCWP INSPCT SVC24-25 21,176.00
150415 11111 08/15/24 136 SCOTTY'S AUTOMOTIVE 64611 VEH MAINT - CHEVROLET 606.60
150416 11111 08/15/24 313 BAY AREA NEWS GROUP 62132 LL 0006838408 136.40
150416 11111 08/15/24 313 BAY AREA NEWS GROUP 62132 LL 0006839521 332.32
150416 11111 08/15/24 313 BAY AREA NEWS GROUP 62132 LL 0006839522 235.60
TOTAL CHECK 704.32
150417 11111 08/15/24 1394 ST. FRANCIS ELECTRIC, LLC 64211 ANNUAL ST LIGHT RPR 1,537.50
150418 11111 08/15/24 1642 TOSHIBA FINANCIAL SERVICE 62612 COPIER MAINT JUL 654.84
150418 11111 08/15/24 1642 TOSHIBA FINANCIAL SERVICE 62612 COPIER LEASE JUL 849.11
TOTAL CHECK 1,503.95
150419 391 US BANK PURCHASING CARD P VOID: MULTI STUB CHECK
150420 391 US BANK PURCHASING CARD P VOID: MULTI STUB CHECK
150421 11111 08/15/24 391 US BANK PURCHASING CARD P 61133 FACILITIES SUPPLIES 113.36
150421 11111 08/15/24 391 US BANK PURCHASING CARD P 77251 CORP YARD APPLIANCE 1,014.85
150421 11111 08/15/24 391 US BANK PURCHASING CARD P 64611 VEH MAINTENANCE 127.21
150421 11111 08/15/24 391 US BANK PURCHASING CARD P 62251 CCMF MEMBRSHP ARROYO 400.00
150421 11111 08/15/24 391 US BANK PURCHASING CARD P 62131 SOFTWARE RENEWAL 616.44
150421 11111 08/15/24 391 US BANK PURCHASING CARD P 68655 SAFETY FAIR SUPPLIES 861.39
150421 11111 08/15/24 391 US BANK PURCHASING CARD P 61341 PARK MAINT SUPPLIES 309.03
150421 11111 08/15/24 391 US BANK PURCHASING CARD P 64324 ALAMY WEB LICENSING 120.00
150421 11111 08/15/24 391 US BANK PURCHASING CARD P 61112 POSTAGE SPECIAL MAIL 12.90
150421 11111 08/15/24 391 US BANK PURCHASING CARD P 61354 CERT SUPPLIES 101.48
150421 11111 08/15/24 391 US BANK PURCHASING CARD P 61354 CERT SUPPLIES 140.76
150421 11111 08/15/24 391 US BANK PURCHASING CARD P 66112 CM/COUNCIL MEAL MTG 49.04
150421 11111 08/15/24 391 US BANK PURCHASING CARD P 66112 CC JOINT SESSION MEAL 240.02
150421 11111 08/15/24 391 US BANK PURCHASING CARD P 68651 MOVIE NIGHT MEAL 66.40
150421 11111 08/15/24 391 US BANK PURCHASING CARD P 61278 ZOOM SUBSCRIPTION 339.96
150421 11111 08/15/24 391 US BANK PURCHASING CARD P 61278 ADOBE ACROBAT PRO 19.99
150421 11111 08/15/24 391 US BANK PURCHASING CARD P 62321 ELECTION SUPPLIES 10.48
150421 11111 08/15/24 391 US BANK PURCHASING CARD P 61341 BATTERY CHARGER 82.89
150421 11111 08/15/24 391 US BANK PURCHASING CARD P 64549 CSP ADT SECURITY 53.91
150421 11111 08/15/24 391 US BANK PURCHASING CARD P 61313 UNIFORM 109.08
150421 11111 08/15/24 391 US BANK PURCHASING CARD P 61141 TREE DEDICATION 14.00
150421 11111 08/15/24 391 US BANK PURCHASING CARD P 66211 CSMFO TRAINING 100.00
150421 11111 08/15/24 391 US BANK PURCHASING CARD P 64312 SOFTWARE RENEWAL 800.00
150421 11111 08/15/24 391 US BANK PURCHASING CARD P 61192 WELLNESS SNACKS 147.32
150421 11111 08/15/24 391 US BANK PURCHASING CARD P 61192 WELLNESS SNACKS 23.79
150421 11111 08/15/24 391 US BANK PURCHASING CARD P 61192 WELLNESS SNACKS 32.18
150421 11111 08/15/24 391 US BANK PURCHASING CARD P 61192 WELLNESS SNACKS 26.21
150421 11111 08/15/24 391 US BANK PURCHASING CARD P 61192 WELLNESS SNACKS 37.99
150421 11111 08/15/24 391 US BANK PURCHASING CARD P 61111 SOFTWARE SVCS 19.00
150421 11111 08/15/24 391 US BANK PURCHASING CARD P 61165 TRANSLATION SERVICES 206.00
150421 11111 08/15/24 391 US BANK PURCHASING CARD P 66111 CM/COUNCIL LUNCH MTG 49.46
73
SUNGARD PUBLIC SECTOR PAGE NUMBER: 3
DATE: 08/15/2024 CITY OF SARATOGA VENCHK11
TIME: 16:04:36 CHECK REGISTER ACCOUNTING PERIOD: 2/25
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
150421 11111 08/15/24 391 US BANK PURCHASING CARD P 61171 FOLDING MACHINE 1,374.98
150421 11111 08/15/24 391 US BANK PURCHASING CARD P 61171 KEYBOARD 218.24
150421 11111 08/15/24 391 US BANK PURCHASING CARD P 61111 SAFETY VEST 20.71
150421 11111 08/15/24 391 US BANK PURCHASING CARD P 66211 APA CA REGISTRATION 650.00
150421 11111 08/15/24 391 US BANK PURCHASING CARD P 61133 FACILITIES SUPPLIES 42.88
150421 11111 08/15/24 391 US BANK PURCHASING CARD P 62251 MISAC MEMBRSHP RENEWL 130.00
150421 11111 08/15/24 391 US BANK PURCHASING CARD P 66211 MISAC DUES 475.00
150421 11111 08/15/24 391 US BANK PURCHASING CARD P 61167 PRC EVENT SUPPLIES 114.12
150421 11111 08/15/24 391 US BANK PURCHASING CARD P 61162 TSC MEETING SNACKS 31.70
150421 11111 08/15/24 391 US BANK PURCHASING CARD P 61162 TSC MEETING MEAL 4.99
150421 11111 08/15/24 391 US BANK PURCHASING CARD P 61162 TSC MEETING FOOD 162.44
150421 11111 08/15/24 391 US BANK PURCHASING CARD P 81161 HAKONE IMPS CIP SUPPL 425.40
150421 11111 08/15/24 391 US BANK PURCHASING CARD P 61313 UNIFORM 666.11
150421 11111 08/15/24 391 US BANK PURCHASING CARD P 81121 CIP PROJECT SUPPLIES 521.33
150421 11111 08/15/24 391 US BANK PURCHASING CARD P 61334 PAINT SUPPLIES 21.80
150421 11111 08/15/24 391 US BANK PURCHASING CARD P 61334 TOOLS 144.02
150421 11111 08/15/24 391 US BANK PURCHASING CARD P 64323 SOFTWARE SUPPORT 54.00
TOTAL CHECK 11,302.86
150422 11111 08/15/24 391 US BANK PURCHASING CARD P 66111 WVCWP MTG EXP - ZOOM 55.99
150422 11111 08/15/24 391 US BANK PURCHASING CARD P 61111 WVCWP OFFICE SUPPLIES 275.51
150422 11111 08/15/24 391 US BANK PURCHASING CARD P 61111 WVCWP OFFICE SUPPLIES 16.39
150422 11111 08/15/24 391 US BANK PURCHASING CARD P 63211 WVCWP TELEPHONE 90.29
150422 11111 08/15/24 391 US BANK PURCHASING CARD P 61111 WVCWP WATER SVC 17.49
TOTAL CHECK 455.67
150423 11111 08/15/24 1524 VILLALOBOS & ASSOCIATES 81161 CONTINGENCY 2,197.00
150423 11111 08/15/24 1524 VILLALOBOS & ASSOCIATES 81161 PIERCE RD ROADWAY RPR 21,970.00
TOTAL CHECK 24,167.00
150424 11111 08/15/24 1571 WORKTERRA 64163 JUNE SERVICE FEES 200.00
TOTAL FUND 1,198,630.04
TOTAL REPORT 1,198,630.04
74
SUNGARD PUBLIC SECTOR PAGE NUMBER: 1
DATE: 08/22/2024 CITY OF SARATOGA VENCHK11
TIME: 12:36:09 CHECK REGISTER - FUND TOTALS ACCOUNTING PERIOD: 2/25
FUND FUND TITLE AMOUNT
111 GENERAL FUND 27,809.50
233 SARAHILLS LIGHTING DIST 258.37
244 CUNNINGHAM/GLASGOW LND 9.93
251 MCCARTYSVILLE LANDSCAPE 21.50
252 PRIDES CROSSING LANDSCAPE 31.91
271 BEUACHAMPS L&L 65.90
272 BELLGROVE L&L 936.55
274 HORSESHOE DRIVE L&L 10.21
276 TOLLGATE L&L 35.62
311 2001 LIBRARY GO BONDS 825.00
411 CIP STREET PROJECTS FUND 21,474.26
422 PARK IN-LIEU FEES FUND 614.93
435 ARPA/SLFRF FUND 129.06
611 LIABILITY /RISK MGMT FUND 2,107.61
612 WORKERS COMP FUND 164.00
621 OFFICE SUPPORT 819.08
622 IT SERVICES 38,594.59
623 VEHICLE & EQUIPMENT MAINT 5,731.72
624 BUILDING MAINTENANCE 19,858.41
713 WVCWP AGENCY FUND 5,849.32
TOTAL REPORT 125,347.47
75
SUNGARD PUBLIC SECTOR PAGE NUMBER: 1
DATE: 08/22/2024 CITY OF SARATOGA VENCHK11
TIME: 12:35:35 CHECK REGISTER ACCOUNTING PERIOD: 2/25
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
150425 11111 08/22/24 234 A T & T 63211 ALARM SYS CIVIC THTR 30.01
150425 11111 08/22/24 234 A T & T 63211 PHONE LNS PARKS/LIB 30.53
150425 11111 08/22/24 234 A T & T 63211 EMER POTS LINE 30.01
150425 11111 08/22/24 234 A T & T 63211 EMER POTS LN CDD LBBY 30.01
150425 11111 08/22/24 234 A T & T 63211 EMER POTS LV VM 35.15
150425 11111 08/22/24 234 A T & T 63211 AM 1610 RADIO 30.01
150425 11111 08/22/24 234 A T & T 63211 BOOK GO ROUND ALARM 58.72
150425 11111 08/22/24 234 A T & T 63211 CSP HVB FOR IRR 59.50
TOTAL CHECK 303.94
150426 11111 08/22/24 35 ACCENT GRAPHICS 61111 PRINTING SERVICES 108.67
150427 11111 08/22/24 1316 BELLECCI & ASSOCIATES, IN 81161 ORCHARD SIDEWALK JUL 1,139.37
150428 11111 08/22/24 1536 CALIFORNIA SPORT DESIGN 61313 PRC JACKET/SPRT SHIRT 205.85
150428 11111 08/22/24 1536 CALIFORNIA SPORT DESIGN 61313 PRC JACKET/SPRT SHIRT 67.53
TOTAL CHECK 273.38
150429 11111 08/22/24 962 CALPERS 52114 2024 REPLCMT BENFT CO 1,300.01
150430 11111 08/22/24 188 CITY OF CAMPBELL 62624 WVCWP 24/25 SEP LEASE 2,099.32
150431 11111 08/22/24 1152 CORODATA RECORDS MANAGEME 62631 JUL RECORDS STORAGE 274.00
150432 11111 08/22/24 1853 ENGEL RESEARCH PARTNERS, 64745 WVCWP FOCUS GROUP 3,750.00
150433 11111 08/22/24 419 EVENT SERVICES 62419 ORCHARD RESTRM 611.98
150434 11111 08/22/24 454 GACHINA LANDSCAPE MANAGEM 81161 JUL MNTHLY WEED ABATE 936.00
150434 11111 08/22/24 454 GACHINA LANDSCAPE MANAGEM 81161 AUG MNTHLY WEED ABATE 936.00
TOTAL CHECK 1,872.00
150435 11111 08/22/24 455 GARDENLAND POWER EQUIPMEN 61331 BAR/CHAIN OIL 241.28
150436 11111 08/22/24 488 HOME DEPOT CREDIT SERVICE 61331 ROAD MAINT SUPPLIES 109.33
150436 11111 08/22/24 488 HOME DEPOT CREDIT SERVICE 61331 ROAD MAINT SUPPLIES 184.96
TOTAL CHECK 294.29
150437 11111 08/22/24 14 HYDROTEC IRRIGATION EQUIP 64549 CSP PRKNG LOT IRR RPR 773.29
150437 11111 08/22/24 14 HYDROTEC IRRIGATION EQUIP 64549 WILDWOOD PK WALL RPR 192.04
150437 11111 08/22/24 14 HYDROTEC IRRIGATION EQUIP 64549 BELLGROVE REPAIR 161.00
150437 11111 08/22/24 14 HYDROTEC IRRIGATION EQUIP 64543 SARATOGA/VINEYRDS MED 241.15
TOTAL CHECK 1,367.48
150438 11111 08/22/24 63 INTERSTATE TRAFFIC CONTRO 81161 SIGNS 129.06
150438 11111 08/22/24 63 INTERSTATE TRAFFIC CONTRO 81121 SIGNS 65.63
TOTAL CHECK 194.69
150439 11111 08/22/24 1164 MOUSER LAW FIRM 65273 JUL LEGAL SVCS 10,955.00
150440 11111 08/22/24 79 MUNISERVICES/AVENU 65132 FY24/25 Q1 SALES TX R 500.00
150441 11111 08/22/24 1324 READYREFRESH 62614 DRINKING WATER SVC 120.84
150442 11111 08/22/24 173 PACIFIC GAS & ELECTRIC 63111 AZULE LIGHTING 286.17
150442 11111 08/22/24 173 PACIFIC GAS & ELECTRIC 63111 BEAUCHAMPS 65.90
76
SUNGARD PUBLIC SECTOR PAGE NUMBER: 2
DATE: 08/22/2024 CITY OF SARATOGA VENCHK11
TIME: 12:35:35 CHECK REGISTER ACCOUNTING PERIOD: 2/25
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
150442 11111 08/22/24 173 PACIFIC GAS & ELECTRIC 63111 BELLGROVE CIRCLE 775.55
150442 11111 08/22/24 173 PACIFIC GAS & ELECTRIC 63111 BUILDINGS 19,612.39
150442 11111 08/22/24 173 PACIFIC GAS & ELECTRIC 63111 CITYWIDE STREETLIGHTS 1,113.15
150442 11111 08/22/24 173 PACIFIC GAS & ELECTRIC 63111 CUNNIGHAM/GLASGOW 9.93
150442 11111 08/22/24 173 PACIFIC GAS & ELECTRIC 63111 HORSESHOE DR LNDSCAPE 10.21
150442 11111 08/22/24 173 PACIFIC GAS & ELECTRIC 63111 MCCARTYSVILLE 21.50
150442 11111 08/22/24 173 PACIFIC GAS & ELECTRIC 63111 PARKS/OPEN SPACE 1,829.62
150442 11111 08/22/24 173 PACIFIC GAS & ELECTRIC 63111 PRIDES CROSSING 31.91
150442 11111 08/22/24 173 PACIFIC GAS & ELECTRIC 63111 QUITO LIGHTING 782.15
150442 11111 08/22/24 173 PACIFIC GAS & ELECTRIC 63111 SARAHILLS LIGHTING 258.37
150442 11111 08/22/24 173 PACIFIC GAS & ELECTRIC 63111 TOLLGATE 35.62
150442 11111 08/22/24 173 PACIFIC GAS & ELECTRIC 63111 TRAFFIC SIGNALS 2,232.68
150442 11111 08/22/24 173 PACIFIC GAS & ELECTRIC 63111 VILLAGE LIGHTING 4,600.31
TOTAL CHECK 31,665.46
150443 11111 08/22/24 1092 PALACE ART & OFFICE SUPPL 61121 OFFICE SUPPLIES 545.08
150444 11111 08/22/24 136 SCOTTY'S AUTOMOTIVE 64611 MAINTENANCE VEH #150 181.36
150445 11111 08/22/24 160 SIERRA PACIFIC TURF SUPPL 61341 SAFETY GEAR 32.63
150446 11111 08/22/24 1359 SOFTWARE ONE, INC. 64319 SOFTWARE ANNUAL RNWL 38,495.62
150447 11111 08/22/24 1690 SOUTHERN COUNTIES LUBRICA 61362 FUEL 5,550.36
150448 11111 08/22/24 248 STATE OF CA FRANCHISE TAX 21252 DED:2011 FTB W/H 245.00
150449 11111 08/22/24 1246 STATEWIDE TRAFFIC SAFETY 81121 ASPHALT PATCH 697.26
150450 11111 08/22/24 256 STEVENS CREEK QUARRY INC 81161 BIG BASIN INFRSTRCTRE 614.93
150451 11111 08/22/24 1453 SUPERION, LLC 64311 FINANCIAL UPGRADE 270.00
150452 11111 08/22/24 710 THE BANK OF NEW YORK MELL 71114 FY25 SRATOGA2011 ADMN 825.00
150453 11111 08/22/24 1261 THE FRUITGUYS 61192 EMPLOYEE WELLNESS 82.00
150453 11111 08/22/24 1261 THE FRUITGUYS 61192 EMPLOYEE WELLNESS 82.00
TOTAL CHECK 164.00
150454 11111 08/22/24 1080 VALLEY RECYCLING 62419 4TH ST TEMP FENCE 1,495.63
150455 11111 08/22/24 395 VERIZON WIRELESS 63212 ADMIN SERVICES 103.72
150455 11111 08/22/24 395 VERIZON WIRELESS 63212 BUILDING & INSPECTION 114.03
150455 11111 08/22/24 395 VERIZON WIRELESS 63212 CITY MANAGER OFFICE 51.58
150455 11111 08/22/24 395 VERIZON WIRELESS 63212 GENERAL ENGINEERING 187.41
150455 11111 08/22/24 395 VERIZON WIRELESS 63212 IT SERVICES 98.97
150455 11111 08/22/24 395 VERIZON WIRELESS 63212 PARKS 70.25
150455 11111 08/22/24 395 VERIZON WIRELESS 63212 STREETS 80.02
TOTAL CHECK 705.98
150456 11111 08/22/24 1524 VILLALOBOS & ASSOCIATES 81161 ALLENDALE/QUITO RPR 17,700.00
150457 11111 08/22/24 432 WEST VALLEY COLLECTIONS 64532 AUG 2024 CS PARK BINS 752.91
TOTAL FUND 125,347.47
77
SUNGARD PUBLIC SECTOR PAGE NUMBER: 3
DATE: 08/22/2024 CITY OF SARATOGA VENCHK11
TIME: 12:35:35 CHECK REGISTER ACCOUNTING PERIOD: 2/25
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
TOTAL REPORT 125,347.47
78
SARATOGA CITY COUNCIL
MEETING DATE:September 4, 2024
DEPARTMENT:Administrative Services
PREPARED BY:Ann Xu, Finance Manager
SUBJECT: Treasurer’s Report for the Month Ended June 30, 2024
RECOMMENDED ACTION:
Review and accept the Treasurer’s Report for the month ended June 30, 2024.
BACKGROUND:
California government code section 41004 requires that the City Treasurer submits to the City
Clerk and the legislative body a written report and accounting of all receipts, disbursements, and
fund balances. The Municipal Code of the City of Saratoga, Article 2-20, Section 2-20.035
designates the City Manager as the City Treasurer. This report is prepared to fulfill this
requirement.
The following attachments provide financial transaction data for the City of Saratoga’s Funds
collectively as well as specifically for the City’s General (Operating) Fund, changes in investment
pool balances, and historical investment returns.
FISCAL STATEMENT:
Cash and Investments Balance by Fund
As of June 30, 2024, the City’s unaudited cash and investments totaled $48,227,619. The City
Council’s adopted policy on the Working Capital Reserve Fund states that effective July 1, 2016:
for cash flow purposes and to avoid the occurrence of dry period financing, pooled cash from all
funds should not be allowed to fall below $1,000,000. The total pooled cash balance of $48.2
million exceeds the minimum amount required.
Comerica Bank 4,873,247$
Deposit with LAIF 37,757,083$
Deposit with CalTRUST 5,597,290$
Total Cash 48,227,619$ *
*Totals may not tie due to rounding.
Cash Summary
79
City’s Current Financial Position
In accordance with California government code section 53646 (b) (3), the City is financially well
positioned and able to meet its estimated expenditure requirements for the next six months. As of
June 30, 2024, the City’s financial position (Assets $50.3M, Liabilities $8.7M, and Fund Equity
$41.6M) remains very strong and there are no issues in meeting financial obligations now or in
the foreseeable future.
The following Fund Balance schedule represents actual funding available for all funds at the end
of the monthly period. This amount differs from the above Cash Summary schedule as assets and
liabilities are components of the fund balance. As illustrated in the summary below, Total Cash
is adjusted by the addition of Total Assets less the amount of Total Liabilities to arrive at the
Ending Fund Balance –which represents the actual amount of funds available.
ATTACHMENTS:
Table 1 – Change in Total Fund Balances by Fund
Table 2 –Change in Total Fund Balances by CIP Project
Chart 1 – Change in Investment Pool Balance by Month
Table 3 – Local Agency Investment Fund (LAIF) Quarterly Apportionment Rates
Table 4 – CalTRUST Liquidity Fund Quarterly Yield Rates
"+
Total Cash 48,227,619$
Plus: Assets 2,066,564
Less: Liabilities (8,713,843)
Ending Fund Balance 41,580,340$
Adjusting Cash to Ending Fund Balance
80
TABLE 1: CHANGES IN TOTAL FUND BALANCE
*Negative fund balance due to authorized spending of anticipated revenues
**Includes long-term debt for Arrowhead Community Facilities District Bond
***Fund balances are unaudited, and may not include all necessary adjustments. These figures will be updated in future reports once the FY 2023/24
independent audit is completed.
Fund Description
Prior Year
Carryforward
7/1/2023
Increase/
(Decrease)
Jul-May
Current
Revenue
Current
Expenditure Transfer In
Transfer
Out
Fund Balance
6/30/2024***
General Fund
Committed Fund Balances:
Hillside Stability Reserve 1,000,000 - - - - - 1,000,000
Assigned Fund Balances:
Future Capital Project Reserve 3,534,875 - - - - (1,337,000) 2,197,875
Carryforwards Reserve 100,000 - - - - - 100,000
Road and Facility Replacement Reserve 3,700,000 - - - - - 3,700,000
Unassigned Fund Balances:
Working Capital Reserve 1,000,000 - - - - - 1,000,000
Fiscal Stabilization Reserve 3,150,000 - - - - - 3,150,000
Compensated Absences Reserve 330,000 - - - - - 330,000
Other Unassigned Fund Balance Reserve (Pre YE distribution)2,373,803 3,618,435 4,492,438 (2,625,220) - (2,170,876) 5,688,579
General Fund Total 15,188,678 3,618,435 4,492,438 (2,625,220) - (3,507,876) 17,166,454
Special Revenue
Landscape/Lighting Districts 1,001,132 354 270,802 (127,682) - - 1,144,607
2023 Storm Fund 200,884 (50,505) 14,785 (10,886) - - 154,278
Special Revenue Fund Total 1,202,016 (50,151) 285,587 (138,568) - - 1,298,885
Debt Service
Library Bond 910,655 (307,276) 409,668 - - - 1,013,048
Arrowhead Bond (1,287,086) (144,241) 52,800 (1,818) - - (1,380,344) **
Debt Service Fund Total (376,431) (451,516) 462,468 (1,818) - - (367,296)
Internal Service Fund
Liability/Risk Management 643,207 106,898 6,939 (34,152) - - 722,892
Workers Compensation 224,868 18,965 4,698 (6,402) - - 242,128
Office Support 162,213 10,419 624 (6,076) - - 167,180
Information Technology Services 710,691 184,128 1,991 (66,340) - - 830,470
Vehicle & Equipment Maintenance 268,387 (69,793) - (18,292) - - 180,302
Facility Maintenance 692,401 124,898 872 (137,830) - - 680,341
Vehicle & Equipment Replacement 754,983 64,527 - - - - 819,509
Technology Replacement 908,565 120,622 - (10,315) - - 1,018,872
Facility FFE Replacement 855,962 183,805 - (996) - - 1,038,771
Internal Service Fund Total 5,221,277 744,468 15,124 (280,404) - - 5,700,465
Trust/Agency
WVCWP Agency Fund 651,922 (201,470) 302,663 (69,934) - - 683,181
Trust/Agency Fund Total 651,922 (201,470) 302,663 (69,934) - - 683,181
Capital Project
Street Projects 3,660,101 (1,474,730) 128,515 (535,442) 2,846,395 (57,395) 4,567,444
Park and Trail Projects 836,826 (343,836) - (35,731) 375,000 - 832,259
Facility Projects 492,336 48,759 6,365 (153,944) - - 393,516
Administrative Projects 1,334,960 410,496 34,442 (51,892) 343,876 - 2,071,882
Tree Fine Projects 27,266 13,950 - - - - 41,216
Park In-Lieu Projects 1,048,701 353,387 - (17,182) - - 1,384,906
CIP Grant Street Projects (81,233) 46,068 - (62,695) - - (97,859) *
CIP Grant Park & Trail Projects 90,000 1,166,019 (10,000) (14,890) - - 1,231,129
CIP Grant Administrative Projects (186,987) 22,195 - (41,643) - - (206,434) *
CIP Grant ARPR/SLFRF Projects 6,473,435 (1,081,211) - (101,438) - - 5,290,785
Gas Tax Fund Projects (51,189) 1,352,288 288,709 - - - 1,589,808
CIP Fund Total 13,644,216 513,386 448,031 (1,014,857) 3,565,271 (57,395) 17,098,652
Total City 35,531,679 4,173,152 6,006,310 (4,130,800) 3,565,271 (3,565,271) 41,580,340
81
TABLE 2: FUND BALANCES BY CIP PROJECT
*Negative fund balance due to authorized spending of anticipated revenues
***Fund balances are unaudited, and may not include all necessary adjustments. These figures will be updated in future reports once the FY 2023/24
independent audit is completed.
CIP Funds/Projects
Prior Year
Carryforward
7/1/2023
Increase/
(Decrease)
Jul-May
Current
Revenue
Current
Expenditure Transfer In Transfer Out
Fund Balance
6/30/2024***
Street Projects
Annual Road Improvements 853,356 (459,637) 128,515 (361,086) 1,337,000 (57,395) 1,440,753
Roadway Safety & Traffic Calming 212,585 (260,761) - (100,975) 150,000 - 849
Local Roadway Safety Plan 3,047 - - - - - 3,047
Traffic Signal Controller Upgrades 80,000 (55,896) - (6,600) - - 17,504
Safe Routes to School Implementation - (23,700) - - 160,000 - 136,300
Citywide Bikeways and Sidewalk Master Plan - - - - 57,395 - 57,395
Prospect/Saratoga Median Improvement 309,379 (2,625) - (500) - - 306,254
Village Clock 2,560 - - - - - 2,560
Annual Infrastructure Maintenance & Repairs 72,915 (248,508) - (20,160) 250,000 - 54,247
Guava Court Curb & Gutter Replacement 252,514 - - - - - 252,514
Annual Corrugated Pipe Rehabilitation Project - (91,352) - (43,643) 300,000 - 165,005
Saratoga Village Crosswalk & Sidewalk Rehabilitation 31,724 (4,793) - - - - 26,932
Quito Road Sidewalk Improvements 43,370 - - - - - 43,370
Saratoga/Sunnyvale Road Sidewalk 92,158 - - - - - 92,158
Saratoga Sunnyvale Rd. Pathway Rehab Cox to Railroad Crossing 50,000 (50,000) - - - - -
Quito Road Sidewalk Gap Closure Phase 1 182,609 - - - - - 182,609
Quito Road Sidewalk Rehabilitation Gap Closure Phase 2 300,000 - - - - - 300,000
Fourth Street Bridge Widening 95,813 (3,482) - - 42,000 - 134,331
Quito Road Bridge Replacement 127,478 - - - - - 127,478
Quito Road Bridge - ROW Acquisition 3,662 - - - - - 3,662
Bridge Rehabilitation Project Phase 1 350,000 - - - 350,000 - 700,000
Annual Retaining Wall Maintenance & Repairs 332,401 (233,000) - - 200,000 - 299,401
Mt. Eden Erosion Repair 45,344 (10,090) - (2,478) - - 32,777
Pierce Road Retaining Wall 36,881 (30,885) - - - - 5,996
Unallocated Street Funds 182,303 - - - - - 182,303
Total Street Projects 3,660,101 (1,474,730) 128,515 (535,442) 2,846,395 (57,395) 4,567,444
Parks & Trails Projects
Park/Trail Repairs 150,756 (243,958) - (31,968) 250,000 - 124,830
Hakone Gardens Infrastructure Improvements (12,010) (3,600) - - 25,000 - 9,390
Hakone Pond Reconstruction 300,000 - - - - - 300,000
Beauchamps Park Playground Replacement (3,945) - - - - - (3,945) *
Guava/Fredericksburg Entrance 87,035 (9,385) - - - - 77,650
Saratoga Village to Quarry Park Walkway - Design 228,989 - - - - - 228,989
Park and Trail Fire Mitigation - (86,893) - (3,763) 100,000 - 9,344
Unallocated Park Funds 86,000 - - - - - 86,000
Total Parks & Trails Projects 836,826 (343,836) - (35,731) 375,000 - 832,259
Facility Projects
Open Work Space 78,100 (1,600) - - - - 76,500
Civic Theater Improvements 27,240 19,555 6,365 - - - 53,159
PEG Funded Project 189,312 45,344 - - - - 234,655
Community Center Improvement 19,484 (9,417) - (1,147) - - 8,920
Community Center Generator and EV Charging Stations 163,201 (8,193) - (152,797) - - 2,211
Library Building Exterior Maintenance 15,000 3,070 - - - - 18,070
Total Facility Projects 492,336 48,759 6,365 (153,944) - - 393,516
Administrative and Technology Projects
Safe Routes to School 158,755 - - - - - 158,755
City Website/Intranet 16,948 - - - - - 16,948
Software Technology Management 167,361 138,937 17,246 - - - 323,544
LLD Initiation Match Program (7,344) - - (8,325) - - (15,669) *
Horseshoe Beautification 8,237 (2,194) - (292) - - 5,751
Citywide Accessibility Assessment 26,116 (29,457) - (29,425) 100,000 - 67,233
City Art Program 78,669 - - - 25,000 - 103,669
Safe Routes to School Needs Assessment 15,748 (816) - - - - 14,932
El Quito Neighborhood Improvements 284,507 - - - - - 284,507
ADA Self Assessment 320,250 (18,500) - (12,000) - - 289,750
General Plan Update 234,195 322,527 17,195 (1,850) 218,876 - 790,943
Wildfire Mitigation Program 4,067 - - - - - 4,067
Unallocated Administrative Funds 27,452 - - - - - 27,452
Total Administrative and Technology Projects 1,334,960 410,496 34,442 (51,892) 343,876 - 2,071,882
82
TABLE 2 (cont.): FUND BALANCES BY CIP PROJECT
*Negative fund balance due to authorized spending of anticipated revenues
***Fund balances are unaudited, and may not include all necessary adjustments. These figures will be updated in future reports once the FY 2023/24
independent audit is completed.
CIP Funds/Projects
Prior Year
Carryforward
7/1/2023
Increase/
(Decrease)
Jul-May
Current
Revenue
Current
Expenditure Transfer In Transfer Out
Fund Balance
6/30/2024***
Tree Fine Projects
Citywide Tree Planting Program 27,266 13,950 - - - - 41,216
Total Tree Fine Projects 27,266 13,950 - - - - 41,216
Park In-Lieu Projects
Orchard Irrigation & Tree Planting 3,237 - - - - - 3,237
Hakone Gardens Infrastructure 82,011 (53,166) - (3,007) - - 25,838
Hakone Gardens Neighbor Wood Fence Replacement 75,000 (69,250) - - - - 5,750
Quarry Park Maintenance Building Utility Project 35,000 (23,850) - - - - 11,150
EL Quito Park Pickleball 1,515 (258) - - - - 1,257
Joe's Trail Phase II 130,755 - - - - - 130,755
Joe's Trail Phase III 264,000 - - - - - 264,000
Trail Pet Stations 25,000 - - - - - 25,000
Saratoga Village to Quarry Park Walkway - Design 223,810 - - - - - 223,810
Village Oaks Bridge Reconstruction and Erosion Control 30,000 - - - - - 30,000
Hakone Gardens to Quarry Park Trail Gap Closure Phase 1 50,000 - - - - - 50,000
Park and Trail Fire Mitigation 100,000 (49,920) - (14,175) - - 35,905
Unallocated Park In-Lieu Funds 28,372 549,831 - - - - 578,203
Total Park In-Lieu Projects 1,048,701 353,387 - (17,182) - - 1,384,906
CIP Grant Street Projects
Local Roadway Safety Plan (4,882) - - - - - (4,882) *
Prospect/Saratoga Median Improvement (19,217) - - - - - (19,217) *
Citywide Signal Upgrade II 18 - - - - - 18
Saratoga Ave Sidewalk (34,146) - - (62,695) - - (96,841) *
Village Sidewalk, Curb & Gutter - Phase II Construction (91) - - - - - (91) *
Saratoga Village Crosswalk & Sidewalk Rehabilitation (834) - - - - - (834) *
4th Street Bridge (31,057) 46,068 - - - - 15,011 *
Quito Bridge Replacement 18,597 - - - - - 18,597
Quito Road Bridges - ROW Acquisition (9,619) - - - - - (9,619) *
Total CIP Grant Street Projects (81,233) 46,068 - (62,695) - - (97,859)
CIP Grant Park & Trail Projects
Blue Hills Elementary Pedestrian Crossing at UPPR - 1,200,000 - (14,890) - - 1,185,110
Park and Trail Fire Mitigation 90,000 (33,981) (10,000) - - - 46,019
Total CIP Grant Park & Trail Projects 90,000 1,166,019 (10,000) (14,890) - - 1,231,129
CIP Grant Administrative Projects
CDD Software/ADA 39,736 - - - - - 39,736
Safe Routes to School Needs Assessment - - - (24,990) - - (24,990) *
General Plan Update (LEAP)(226,723) 22,195 - (16,653) - - (221,180) *
Total CIP Grant Administrative Projects (186,987) 22,195 - (41,643) - - (206,434)
CIP Grant ARPA/SLFRF Projects
Park Sewer Lateral Replacement and Upgrades 206,939 (83,506) - (41,745) - - 81,688
Stormdrain Master Plan 81,171 - - - - - 81,171
Prospect Road Green Infrastructure 365,200 (304,640) - - - - 60,560
Stormwater Pollution Prevention Program Compliance (SWPPP)104,336 (38,526) - - - - 65,810
Saratoga Village Water Improvement 5,715,788 (331,811) - (15,687) - - 5,368,290
City Hall Green STW Infrastrictire - - - (950) - - (950) *
Guava Ct. Improvements and Green Stormwater Infrastructure (GSI)- (317,731) - (431) - - (318,162) *
Monta Vista/EL Camino Grande Storm Drain Improvement - (4,997) - - - - (4,997) *
Hisorical Park Storm Drain Improvement - - - (42,625) - - (42,625) *
Total CIP Grant ARPA/SLFRF Projects 6,473,435 (1,081,211) - (101,438) - - 5,290,785
Gas Tax Fund Projects
Annual Roadway Improvements (106,552) 1,352,288 288,709 - - - 1,534,445
Prospect/Saratoga Median Improvements 48,278 - - - - - 48,278
Quito Road Bridges 7,085 - - - - - 7,085
Total Gas Tax Fund Projects (51,189) 1,352,288 288,709 - - - 1,589,808
Total CIP Funds 13,644,216 513,386 448,031 (1,014,857) 3,565,271 (57,395) 17,098,652
83
CHART 1: CHANGE IN INVESTMENT POOL BALANCE BY MONTH
84
TABLE 3
March June September December
1977 5.68 5.78 5.84 6.45
1978 6.97 7.35 7.86 8.32
1979 8.81 9.10 9.26 10.06
1980 11.11 11.54 10.01 10.47
1981 11.23 11.68 12.40 11.91
1982 11.82 11.99 11.74 10.71
1983 9.87 9.64 10.04 10.18
1984 10.32 10.88 11.53 11.41
1985 10.32 9.98 9.54 9.43
1986 9.09 8.39 7.81 7.48
1987 7.24 7.21 7.54 7.97
1988 8.01 7.87 8.20 8.45
1989 8.76 9.13 8.87 8.68
1990 8.52 8.50 8.39 8.27
1991 7.97 7.38 7.00 6.52
1992 5.87 5.45 4.97 4.67
1993 4.64 4.51 4.44 4.36
1994 4.25 4.45 4.96 5.37
1995 5.76 5.98 5.89 5.76
1996 5.62 5.52 5.57 5.58
1997 5.56 5.63 5.68 5.71
1998 5.70 5.66 5.64 5.46
1999 5.19 5.08 5.21 5.49
2000 5.80 6.18 6.47 6.52
2001 6.16 5.32 4.47 3.52
2002 2.96 2.75 2.63 2.31
2003 1.98 1.77 1.63 1.56
2004 1.47 1.44 1.67 2.00
2005 2.38 2.85 3.18 3.63
2006 4.03 4.53 4.93 5.11
2007 5.17 5.23 5.24 4.96
2008 4.18 3.11 2.77 2.54
2009 1.91 1.51 0.90 0.60
2010 0.56 0.56 0.51 0.46
2011 0.51 0.48 0.38 0.38
2012 0.38 0.36 0.35 0.32
2013 0.28 0.24 0.26 0.26
2014 0.24 0.22 0.24 0.25
2015 0.26 0.28 0.32 0.37
2016 0.46 0.55 0.60 0.68
2017 0.78 0.92 1.07 1.20
2018 1.51 1.90 2.16 2.40
2019 2.55 2.57 2.45 2.29
2020 2.03 1.36 0.84 0.63
2021 0.44 0.33 0.24 0.23
2022 0.32 0.75 1.35 2.07
2023 2.74 3.15 3.59 4.00
2024 4.30 4.55
Quarterly Apportionment Rates
Local Agency Investment Fund
85
TABLE 4
March June September December
2019 2.50 2.37 2.06 1.69
2020 0.98 0.25 0.15 0.03
2021 0.05 0.03 0.03 0.03
2022 0.16 1.37 2.75 4.62
2023 4.59 5.06 5.44 5.69
2024 5.43 5.39
CalTRUST Liquidity Fund
Quarterly Yield Rates
86
SARATOGA CITY COUNCIL
MEETING DATE:September 4, 2024
DEPARTMENT:City Manager’s Department
PREPARED BY:Britt Avrit, MMC, City Clerk
SUBJECT:Resolution Amending City of Saratoga Conflict of Interest Code
RECOMMENDED ACTION:
Adopt the Resolution amending the City of Saratoga Conflict of Interest Code.
BACKGROUND:
The Political Reform Act of 1974 (“the Act”) (Government Code Sections 81000, et seq.) requires
that cities and other local agencies adopt a Conflict of Interest Code (Code).
The Act requires that the Code:
1. Lists the classifications that involve making, or participating in making, decisions that have
a reasonably foreseeable material effect on an economic interest; and
2. Lists the disclosure categories for those classifications that are reportable based on the
scope of the decision-making authority of the classification.
The Political Reform Act further requires the City Council to act as the code-reviewing body of
the Code and requires local agencies to review its Code biennially. The City Council most recently
updated the City’s Code on September 7, 2022, via Resolution 22-033.
This Resolution updates and re-establishes those designated classifications and the associated
disclosure categories for the City’s Code.
ATTACHMENTS:
Attachment A – Resolution amending the City of Saratoga Conflict of Interest Code
87
RESOLUTION NO. 24-XXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA
AMENDING THE CITY OF SARATOGA CONFLICT OF INTEREST CODE
WHEREAS, the Political Reform Act requires certain City officials, specified in section 87200
of the California Government Code, to file economic disclosure forms (‘Form 700”); and
WHEREAS, the Political Reform Act, Government Code Sections 81000, et seq., requires every
state or local government agency to adopt a Conflict-of-Interest Code (Code) that lists the classifications
that involve making or participating in making decisions that have a reasonably foreseeable material
effect on an economic interest, and lists the disclosure categories for those classifications that are
reportable based on the scope of the decision-making authority of the classification; and
WHEREAS, the Political Reform Act further requires the City Council to act as the code-
reviewing body of the Code and requires local agencies to review its Code biennially; and
WHEREAS, the City of Saratoga’s Conflict of Interest Code was most recently amended by
Resolution 22-033 on September 7, 2022.
NOW, THEREFORE,the City Council of the City of Saratoga does hereby:
Approve and adopt the classifications and disclosure categories listed in Exhibit A which
constitutes the City of Saratoga Conflict of Interest Code.
Require that all designated officials and employees file a Statement of Economic Interest with
the City Clerk, who will make the statements available for public inspection and reproduction.
Declare the attached Conflict-of-Interest Code, as amended herein, shall supersede all previous
Codes, policies, and understandings related to the City of Saratoga Conflict of Interest Code.
The above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga
City Council held on the 4th day of September 2024, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Yan Zhao, Mayor
City of Saratoga
ATTEST:
____
Britt Avrit, City Clerk
City of Saratoga
88
Resolution 24-XXX
Page 2
EXHIBIT A – CONFLICT OF INTEREST CODE LIST OF DESIGNATED POSITIONS
DESIGNATED POSITIONS DISCLOSURE CATEGORY
APPOINTED/ELECTED OFFICIALS
City Council
Heritage Preservation Commission
Library & Public Art Commission
Parks and Recreation Commission
Planning Commission
Traffic Safety Commission
87200 Filer (Full Disclosure)
1 (Full Disclosure)
1 (Full Disclosure)
1 (Full Disclosure)
87200 Filer (Full Disclosure)
1 (Full Disclosure)
CITY ATTORNEY’S OFFICE
City Attorney
Assistant City Attorney
87200 Filer (Full Disclosure)
1 (Full Disclosure)
CITY MANAGER'S OFFICE
City Manager
Assistant City Manager
City Clerk
87200 Filer (Full Disclosure)
1 (Full Disclosure)
1 (Full Disclosure)
PUBLIC WORKS DEPARTMENT
Public Works Director
Public Works Manager – Parks
Public Works Manager – Streets and Fleet
Engineering Services Manager/City Engineer
Associate Engineer
Associate Civil Engineer
1 (Full Disclosure)
2 (Dept. Related Income, Property)
2 (Dept. Related Income, Property)
2 (Dept. Related Income, Property)
2 (Dept. Related Income, Property)
2 (Dept. Related Income, Property)
COMMUNITY DEVELOPMENT DEPARTMENT
Community Development Director
Building Official
City Arborist
Senior Planner
Associate Planner
Associate Civil Engineer
Code Compliance Officer
Facilities Manager
1 (Full Disclosure)
1 (Full Disclosure)
2 (Dept. Related Income, Property)
2 (Dept. Related Income, Property)
2 (Dept. Related Income, Property)
2 (Dept. Related Income, Property)
2 (Dept. Related Income, Property)
2 (Dept. Related Income, Property)
FINANCE & ADMINISTRATIVE SERVICES
DEPARTMENT
Administrative Services Director
Finance Manager
Human Resources Manager
Information Technology Manager
87200 Filer (Full Disclosure)
1 (Full Disclosure)
1 (Full Disclosure)
4 (Computer Related)
89
Resolution 24-XXX
Page 3
CONSULTANTS
City Auditor
City Geotechnical Consultant
City Surveyor
Traffic Engineer
Contract Planner
Contract Arborist
1 (Full Disclosure)
2 (Dept. Related Income, Property)
1 (Full Disclosure)
2 (Dept. Related Income, Property)
2 (Dept. Related Income, Property)
2 (Dept. Related Income, Property)
OTHER REPORTING REQUIREMENTS
Newly Created Positions between Conflict of Interest Code Updates: The City Clerk shall
complete FPPC form 804 at time position is created.
Consultants (Defined in FPPC Regulation 18701 (a)(2)): The City Clerk shall complete FPPC
Form 805 at the time the consultant is hired. Consultants shall disclose pursuant to the broadest
disclosure category in the code subject to the following limitation: The City Manager may
determine in writing that a particular consultant, although a "designated position," is hired to
perform a range of duties that is limited in scope and thus is not required to disclose pursuant to
the broadest disclosure category.
Members of Task Forces, Special Committees, and Similar Advisory Bodies Created by
City Council: The City Attorney and City Clerk shall consider whether a newly created body is
subject to the Political Reform Act’s disclosure requirements and make a recommendation to the
City Council. Factors to be considered include but are not limited to whether the body will
perform a role that compels or prevents a governmental decision or make substantive
recommendations that may be regularly approved without significant modification by another
public official or governmental agency over an extended period of time.
Multiple Responsibilities: Any employee performing the duties of a position listed above is
subject to the disclosure requirements specified. For example, the Code Compliance
Officer/Building Inspector position is responsible for reporting as the Code Compliance Officer.
DISCLOSURE CATEGORIES AND DEFINITIONS
CATEGORIES:
1.FULL DISCLOSURE and 87200 FILER
What to Report? All investments, positions in business entities, sources of income (including
gifts, loans, and travel payments), and interests in real property.
2. DEPARTMENT-RELATED INCOME, REAL PROPERTY
What to Report?All investments, positions in business entities, sources of income (including
gifts, loans, and travel payments) if the source provides goods or services of the t ype utilized by
or subject to the review or approval of the department in which that person is employed or the
Commission or other body on which the person serves and all interests in real property.
90
Resolution 24-XXX
Page 4
3. DEPARTMENT-RELATED INCOME
What to Report?All investments, positions in business entities, sources of income (including
gifts, loans, and travel payments) if the source provides goods or services of the t ype utilized by
or subject to the review or approval of the department in which that person is employed or the
Commission or other body on which the person serves.
4. CITY-RELATED COMPUTER HARDWARE & SOFTWARE
What to Report?All investments, positions in business entities, sources of income (including
gifts, loans, and travel payments) if the source provides goods or services relating to computer
hardware or software companies, computer consultant services, IT training companies, data
processing firms and media services of the type utilized by the City.
91
SARATOGA CITY COUNCIL
MEETING DATE:September 4, 2024
DEPARTMENT:Community Development Department
PREPARED BY:Frances Reed, Administrative Analyst
SUBJECT: Contract with 4Leaf, Inc. for Building Inspection and Code Compliance
Services in the Amount of $102,000
RECOMMENDED ACTION:
Authorize the City Manager to execute a contract with 4Leaf, Inc. for as-needed professional
services in the amount of $102,000 for building inspection and code compliance services for
fiscal year (FY) 2024-25.
BACKGROUND:
The City has historically maintained contracts with various firms to augment City staff for
building inspection services and code compliance on an as-needed basis. Contract code
compliance and building inspectors provide additional coverage to ensure that services are
delivered in a timely manner. The City has utilized 4Leaf, Inc. for staff augmentation for several
years and is satisfied with their knowledge and capability to serve the City’s needs, as well as
their familiarity of the area and the city code.
FISCAL IMPACT:
Funds for the agreement with 4Leaf Inc. have been budgeted in the FY 2024-25 General Fund
Operating budget.
ATTACHMENT:
Attachment A – Proposed Contract
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94
95
96
97
98
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10
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10
4
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SARATOGA CITY COUNCIL
MEETING DATE:September 4, 2024
DEPARTMENT:Community Development Department
PREPARED BY:Christina Fusco, City Arborist
SUBJECT: APCC24-0002 - Appeal of a Planning Commission decision denying tree appeal
APTR24-0005 at 20388 Zorka Avenue appealing the conditions of approval on
code violation ATFTR24-0020
RECOMMENDED ACTION:
Conduct a public hearing and de novo review of the appeal and adopt the attached resolution denying appeal
APCC24-0002 approving After-the-Fact Tree Permit Application (ATFTR24-0020) with the original
conditions for the unpermitted removal of four coast live oak trees, Quercus agrifolia, for the property
at 20388 Zorka Avenue.
BACKGROUND:
The property is a recently constructed one-story home in northern Saratoga. The project (ADR21-
0045/ARB21-0114) was approved on March 23, 2022 and passed final inspection on April 21, 2023.
There were six protected trees on the property, and one redwood was approved for removal to construct
the home.
During construction, unpermitted grading was done in the critical root zones of pine tree #5 (14 in.
DBH) and coast live oak tree #6 (12 in. DBH), this resulted in the homeowner being required to apply
for an After-the-Fact tree permit, per City Code Section 15-50.050, for encroachment on protected
trees. With the After the Fact tree permit, the homeowner requested the removal of both trees. Coast
live oak tree #6 was denied for removal because it did not meet any qualifications for removal. and
pine tree #5 was permitted for removal due to excessive root damage that increased the risk of the tree
failing (City Code Section 15-50.080). The homeowner also applied for the removal of coast live oak
tree #1 (34 in. DBH). The permit application stated that there was concern that the tree was dangerous,
may lose limbs and would block future solar installations. The tree permit was denied because the
homeowner did not meet the burden of proof that the tree met any of the qualifications for removal
(City Code Section 15-50.080). The tree was found to be in excellent condition, not at an elevated risk
of failure, and the tree was not impeding the solar installation on the approved plans.
When the home passed final inspection from the building department in April 2023, the four remaining
coast live oak trees were in good to excellent condition. In June of 2023, the homeowner removed all
protected trees, coast live oak trees number 1, 3, 4, and 6, from the property without first applying and
receiving the appropriate permits.
116
Table 1: Summery of trees protected by City Code and removed without a permit.
Tree No.Species DBH in inches Condition Appraised Value
1 coast live oak,
Quercus agrifoila 34 Excellent $43,440
3 coast live oak,
Quercus agrifoila 8 Good $1,710
4 coast live oak,
Quercus agrifoila 9 Good $2,150
6 coast live oak,
Quercus agrifoila 12 Good $3,680
At the time the trees were removed, the homeowner had a tree removal permit application under review
for the removal of tree #1 to accommodate the installation of additional solar panels. The homeowner
was notified that the solar panels needed to be installed and the replacement tree planted before the permit
could be issued for the removal of tree #1. The solar panel installation passed final inspection on January
17, 2024, after removal of the tree.
The application for removal of tree #1 included a map with panels added to the north side of the building
in two locations: under the tree and over the garage. The solar project manager stated that this was the
only available location due to the rooftop shape, shading, and existing facilities. However, the solar
permit plan submitted to the building department on September 20, 2023 moved some of the panels to
the top facet. Solar outputs for this location were not submitted with the tree permit application and
feasible alternatives to the removal of tree #1 were not addressed.
The follow up inspection for the 2023 tree encroachment took place in April of 2024. All protected trees
had been removed from the property. The homeowner was required to apply for an After-the-Fact tree
permit for the removal of trees number 1, 3, 4, and 6. The permit was issued on May 21, 2024, and the
homeowner appealed the conditions of approval to the Planning Commission.
On June 26, 2024, the Commission conducted a public hearing to consider the tree appeal. The
Commission considered the history of the property and the penalties and remedies for the application of
an after-the-fact tree permit set forth in Section 15-50.17. The Planning Commission unanimously
voted to deny the appeal and found that the application of code sections 15-50.170 (a) 1, (d) and (f) and
the payment amount is consistent with the code section and based on the formula for calculation of
value as set forth in City Code Article 15-50. A copy of the June 26, 2024, Commission staff report,
and meeting minutes are included as Attachment C and AttachmentD.
APPEAL:
The applicant explained the basis for the appeal in a letter to the Planning Commission that is included
with the appeal application in Attachment A. The appellant’s appeal is summarized below with each
issue followed by staff explanation:
1)Assessment of the tree fund is incorrect, unfair, and not equitable given the facts and the circumstance.
The payment assessment is equal to the value of trees unlawfully removed and based on the
formula for calculation of value as set forth in City Code Article 15-50. The value of tree
#1 was assessed by the project arborist hired by the applicant, Juan Davilla ISA
117
Certification WE-9595A. The values of trees #3, 4, and 6 were assessed by the City
Arborist.
2)Insurance and Safety
The insurance company requested that trees be pruned away from the roof. There was no
documentation provided that the insurance company requested the removal of any trees.
Tree #1 was at no increased risk of failure and was given a heath rating of “excellent.”
There was no concern expressed over the safety of trees #3, 4, and 6.
3)Solar System
The removal of the tree does not appear to be necessary for the installation and efficient
operation of solar panels. The approved plan set submitted to the building department dated
May 12, 2022 outlined areas for two rows of solar panels on the top facet of the home. Half
of this area was utilized during the first phase of solar installation.
The homeowner needed to add additional panels because the usage needs of the home
increased. The locations submitted with the tree permit application submitted on May 1,
2023, placed the rows of panels on the two facets shaded by the tree and above the garage.
The solar project manager stated that it was not possible to add panels to the top, west or
south facets (7, 9, and 18) due to their shape, shading, and existing facilities.
The solar plan submitted to building on September 20, 2023 utilized the facet directly under
the tree and the top facet of the home. The location above the garage was only used for the
calculations of shading used to justify the tree removal. It appears that the second phase of
solar panels could have been installed on the top facet of the roof with little effort and did
not need to conflict with the tree.
Accordingly, staff recommends that the City Council adopt the attached resolution denying the appeal.
ATTACHMENTS:
Attachment A – Appeal Application (with attachments)
Attachment B –Resolution of the City Council to Deny the Appeal
Attachment C – June 26, 2024, Planning Commission Staff Report and attachments
Attachment D – Planning Commission Meeting Minutes
1820080.1
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126
127
128
129
RESOLUTION NO: XXXXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA DENYING
APPEAL APCC24-0002 AND APPROVING TREE REMOVAL PERMIT APPLICATION
ATFTR24-0020 LOCATED AT 20388 ZORKA AVENUE
WHEREAS, on June 5, 2024, the City received an appeal of an administrative decision
(APTR24-0005) requiring a payment to the Tree Fund for the unpermitted removal of four coast
live oak trees at 20388 Zorka Avenue (ATFTR24-0020); and
WHEREAS,on June 26, 2024, the Planning Commission held a duly noticed public
hearing at which time all interested parties were given a full opportunity to be heard and present
evidence and the Planning Commission denied the appeal (APTR24-0005) approving tree permit
ATFTR24-0020) with the original conditions of approval; and
WHEREAS, on July 11, 2024, an appeal to the City Council was filed by the property
owner; and
WHEREAS,the goal of the City is to balance the rights and privileges of property owners
for the use of their land with criteria for establishing and sustaining an urban forest, including the
establishment of basic standards and criteria for the removal and replacement of trees; and
WHEREAS,after considering the penalties and remedies for the application of an after-the-
fact tree permit set forth in Section 15-50.170, the City Council finds that the payment amount is
consistent with the code section and based on the formula for calculation of value as set forth in City
Code Article 15-50.
NOW THEREFORE, the City Council of the City of Saratoga hereby denies the appeal of
the appellant, affirms the decision of the Planning Commission of the City of Saratoga on June 26,
2024, and approves tree permit ATFTR24-0020 with the original conditions of approval and
resolves as follows:
Section 1: The recitals set forth above are true and correct and incorporated herein by
reference.
Section 2:The administrative decision is consistent with the General Plan, Open Space and
Conservation Element Policy OSC-11.4 with provides “Continue to support tree protection
programs and enforce the City’s Tree Regulations to protect and enhance the City’s arbor
resources.” The four coast live oak trees were unlawfully removed from the property. Requiring
compliance with the City Code is a key part of protecting the arbor resources of the City as directed
by the General Plan.
Section 3: The administrative decision is consistent with the Saratoga City Code Section
15-50.150 concerning the Tree fund and Section 15-50.170 concerning Violations; penalties and
130
20388 Zorka Avenue
Application #: APCC24-0002/APTR24-0005/ATFTR24-0020
Resolution No. XXXXX
Page | 2
remedies. These sections provide for payments to the Tree Fund based on the value of the trees
removed as part of an after the fact tree removal permit.
Section 4: The City Council of the City of Saratoga hereby denies APCC24-0002,
approving ATRTR24-0020 with conditions of approval for the removal of four coast live oak trees,
located at 20388 Zorka Avenue.
PASSED AND ADOPTED by the City Council of the City of Saratoga on this 4th day of
September 2024 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
____________________________
Yan Zhao, Mayor
Attest:
______________________________
Britt Avrit
1820114.1
131
REPORT TO THE
PLANNING COMMISSION
20388 Zorka Avenue
Meeting Date: June 26, 2024
Application: APTR24-0005; ATFTR24-0020
Address/APN: 20388 Zorka Avenue / APN 386-53-008
Property Owner/Appellants: Larry Wang
Report Prepared By: Christina Fusco, City Arborist
132
Report to the Planning Commission
20388 Zorka Avenue – Application APTR24-0005; ATFTR24-0020
June 26, 2024
Page | 2
PROJECT DESCRIPTION
The property owner of 20388 Zorka Avenue has appealed an administrative decision requiring a
payment to the Tree Fund for the removal of four coast live oak trees (Quercus agrifolia)
(ATFTR24-0020).
STAFF RECOMMENDATION
Adopt Resolution No.24-024 denying the appeal.
Pursuant to City Code Section 15-50.100, review by the Planning Commission is required for an
appeal of an administrative decision.
SITE CHARACTERISTICS AND APPEAL DESCRIPTION
Site Description
The property is a recently constructed single-story home in northern Saratoga. The trees were
located in the backyard.
Background and Reason for Appeal
On June 16, 2022, the property owner was issued building permits for the construction of a new
home. There were six protected trees on the property, and one redwood was approved for
removal to construct the project.
On September 19, 2022, the homeowner applied for tree permit TRP22-0333 for the removal of
coast live oak tree #1 because he was concerned that the tree was dangerous, may lose limbs and
would block future solar installations.
On November 22, 2022, tree permit TRP22-0333 was denied. The homeowner did not meet the
burden of proof that the tree met any of the qualifications for removal. The tree was found to be
in excellent condition, not at any elevated risk of failure and located north-northwest of the
building.
On April 12, 2023, the homeowner was required to apply for an After-the-Fact tree permit
(ATFTR23-0005) for unpermitted grading in the critical root zones of pine tree #5 and coast live
oak tree #6. He requested the removal of both trees. Coast live oak tree #6 was denied for
removal and pine tree #5 was permitted for removal due to excessive root damage that made the
tree unstable.
On April 21, 2023, the new home passed final inspection from the building department.
On May 1, 2023, the homeowner applied for tree permit TRP23-0265 for the removal of coast
live oak tree #1 to install additional solar panels to the home. After a meeting with the solar
project manager, Jeff Warrick, public notices were mailed stating the intent to approve the
removal of tree #1.
133
Report to the Planning Commission
20388 Zorka Avenue – Application APTR24-0005; ATFTR24-0020
June 26, 2024
Page | 3
On June 12, 2023, the homeowner received an email that there was no appeal filed during the
notification period and additional items were needed before the permit could be issued.
On April 24, 2024, a follow up inspection took place for ATFTR23-0005. All protected trees had
been removed from the property. A review of aerial images showed that the trees were removed
without a permit between April and September 2023.
On May 3, 2024, the homeowner was required to apply for an After-the-Fact tree permit
(ATFTR24-0020) for the removal of trees #1, 3, 4, and 6.
On May 21, 2024, ATFTR24-0020 was issued.
On June 5, 2024, an application to appeal the administrative determination requiring a payment
to the Tree Fund was filed with the Community Development Department. According to the
appellants, the required payment is not reasonable. However, the payment amount is based on
the formula for calculation of value as set forth in City Code Article 15-50.
FINDINGS
The penalties and remedies for unpermitted tree removal pursuant to City Code Section 15-50.170
are set forth below. The Appellant has been required to adhere to penalties and remedies (a) 1, (d)
and (f). The applicable sections are listed below:
(a)Requiring that the violator obtain a tree removal, pruning or encroachment permit for
the previously conducted unlawful activity, including one or more of the following
conditions as appropriate:
(1) the violator shall replace each unlawfully removed tree with one or more new trees
which can be accommodated on the site of the violation according to good forestry
practices and, in the opinion of the Community Development Director, will provide
equivalent value in terms of cost (as determined pursuant to the City Arborist's
calculation of the value of the removed tree/s in accordance with the ISA Tree
Valuation Formula adopted by reference), aesthetic and environmental quality,
size, height, location, appearance and other characteristics of the unlawfully
removed tree; or
(d) Payment (to the extent authorized by law and determined appropriate by the
Community Development Director) of any criminal, civil, administrative, or other penalty
or restitution order into the Tree Fund.
(f) All remedies provided in this Section shall be cumulative and are not exclusive.
ATTACHMENTS
1.Resolution 24-024 denying the appeal
2.Appeal application APTR24-0005
3.After-the-Fact tree permit ATFTR24-0020
4.Tree permit TRP22-0333
5.After-the-Fact tree permit ATFTR23-0005
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APPROVED MINUTES
WEDNESDAY JUNE 26, 2024
SARATOGA PLANNING COMMISSION SPECIAL MEETING
Chair Choi called the Meeting to order at 7:00 p.m.
ROLL CALL
PRESENT: Chair Jojo Choi, Commissioners Ping Li, Razi Mohiuddin, Paul
Germeraad and Herman Zheng
ABSENT: Commissioner Vice Chair Anjali Kausar and Commissioner Clinton
Brownley (both excused)
ALSO PRESENT: Bryan T. Swanson, Community Development Director
Christopher Riordan, Senior Planner
Christina Fusco, City Arborist
Frances Reed, Administrative Analyst
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS: NONE
1. APPROVAL OF MINUTES
Action Minutes from the Planning Commission Meeting of May 8, 2024 and June 12, 2024
Recommended Action:
Approve Minutes of May 8, 2024 and June 12, 2024 Regular Planning Commission Meetings.
1.1 Action Minutes from the Regular Planning Commission Meetings of May 8, 2024.
Choi/Germeraad moved to amend the minutes of the May 8, 2024 meeting. No vote was taken.
Mohiuddin/Li moved to approve the minutes of the march 13, 2024 meeting. The vote was
superseded due to a third motion.
CHOI/GERMERAAD MOVED TO CONTINUE THE MAY 8, 2024 MEETING MINUTES TO
THE NEXT MEETING. MOTION FAILED. AYES: GERMERAAD, CHOI. NOES: LI,
MOHIUDDIN, ZHENG. ABSENT: BROWNLEY, KAUSAR. ABSTAIN: NONE.
MOHIUDDIN/LI MOVED TO APPROVE THE MINUTES OF THE MAY 8 , 2024
MEETING. MOTION PASSED. AYES: GERMERAAD, LI, MOHIUDDIN, ZHENG. NOES:
CHOI. ABSENT: BROWNLEY, KAUSAR. ABSTAIN: NONE.
1.2 Action Minutes from the Regular Planning Commission Meetings of June 12, 2024.
MOHIUDDIN/LI MOVED TO APPROVE THE MINUTES OF THE JUNE 12, 2024
MEETING. MOTION PASSED. AYES: GERMERAAD, LI, MOHIUDDIN, ZHENG. NOES:
CHOI. ABSENT: BROWNLEY, KAUSAR. ABSTAIN: NONE.
135
2. PUBLIC HEARINGS
2.1 Application PDR23-0017/ARB23-0103: 0 Elva Avenue; (503-27-081) Praful Sharma
(Applicant): The applicant is requesting Design Review approval for a new 4,690 square foot two-
story single-family residence, which includes a 325 square foot attached accessory dwelling unit,
with a maximum overall height of 26’-0’. One protected tree is proposed for removal. The site is
zoned R-1-10,000 with a General Plan Designation of Medium Density Residential (M-10). Staff
Contact: Christopher Riordan (408) 868-1235 or criordan@saratoga.ca.us.
Recommended Action:
Adopt Resolution No. 24-022 approving the project subject to conditions of approval included in
Attachment 1.
LI/MOHIUDDIN MOVED TO APPROVE APPLICATION PDR23-0017 WITH AMENDED
CONDITIONS. MOTION PASSED. AYES: CHOI, GERMERAAD, LI, MOHIUDDIN,
ZHENG. NOES: NONE. ABSENT: BROWNLEY, KAUSAR. ABSTAIN: NONE.
2.2 Application APTR24-0003; 12257 Titus Ave (386-28-005); Jeni Moon. The property owner
is appealing the denial of permit application TRP24-0044 for the removal of one (1) Canary Island
pine tree, Pinus canariensis, which grows in the front yard of the property, Staff contact: Christina
Fusco (408) 868-1276 or cfusco@saratoga.ca.us.
Recommended Action:
Adopt Resolution No.24-023 denying the appeal.
GERMERAAD/LI MOVED TO ADOPT THE RESOLUTION DENYING THE APPEAL
APTR24-0003. MOTION PASSED. AYES: CHOI, GERMERAAD, LI, MOHIUDDIN, ZHENG.
NOES: NONE. ABSENT: BROWNLEY, KAUSAR. ABSTAIN: NONE.
2.3 Application APTR24-0005; 20388 Zorka Ave (386-53-008); Larry Wang. The property owner
is appealing the required payment to the Tree Fund imposed on ATFTR24-0020 for the unpermitted
removal of four (4) coast live oak, Quercus agrifolia, trees which grew in the backyard of the
property, Staff contact: Christina Fusco (408) 868-1276 or cfusco@saratoga.ca.us.
Recommended Action:
Adopt Resolution No.24-024 denying the appeal.
GERMERAAD/MOHIUDDIN MOVED TO ADOPT THE RESOLUTION DENYING THE
APPEAL APTR24-0005. MOTION PASSED. AYES: CHOI, GERMERAAD, LI, MOHIUDDIN,
ZHENG. NOES: NONE. ABSENT: BROWNLEY, KAUSAR. ABSTAIN: NONE.
3. DIRECTOR ITEMS
Director Swanson announced the zoning amendments recommended by the Planning Commission
were approved by City Council at the 6/19/24 meeting and will have a second reading at the 7/3/24
council meeting. Director Swanson thanked the commission for taking the time to have two June
meetings to get the necessary work for this Housing Element.
136
4. COMMISSION ITEMS
Chair Choi asked the commissions if anyone would like to have a table at the July 4th celebration
and reminded everyone that there will no July Planning Commission meeting.
Commissioner Zheng thanked Christina Fusco for proving such thorough information on the tree
appeal items. Commissioner Mohiudinn also thanked her for aiding in their process to make the
difficult decisions tonight.
5. ADJOURNMENT
MOHIUDDIN moved for adjournment at 9:17 p.m.
Minutes respectfully submitted:
Frances Reed, Administrative Analyst
City of Saratoga
137
CITY OF SARATOGA
Memorandum
To: Members of the Saratoga City Council
From: Britt Avrit, City Clerk
Meeting Date: September 4, 2024
Subject: Written Communications, Item 2.1
Following publication of the agenda packet for the September 4, 2024, City Council Meeting,
comments were submitted from the Appellant for Item 2.1. The communications are attached to
this memo.
138
September 2, 2024
City Council Sent Via email
City of Saratoga
13777 Fruitvale Avenue
Saratoga, CA 95070
RE: City Council Meeting September 4, 2024, Agenda Item Public Hearing 2.1
Appeal of Decision of City Arborist and Planning Commission
20388 Zorka Avenue, Saratoga CA
Dear Mayor, Vice Mayor and Council Members:
I am filing an appeal for Permit #23-0005, because I feel the staff’s assessment and that of the
Planning Commission of the tree fund is incorrect, unfair, and not equitable given the facts and
circumstances of the situation.
I am being assessed a fee of $50,980 due to the alleged removal of trees without the required
permits. The fee is comprised of fines for the removal of four trees on my home property. Three
smaller trees total a fine of $7,540 and the one large oak tree fine is for $43,440 (From Tree
Permit 24-0020).
I concede that the fine for the three smaller trees was appropriate given the course of events and
facts. However, after attending the Planning Commission Meeting on June 26, 2024, and the
statements made at that hearing by the City Arborist, it is even more apparent that the situation
facts support my appeal. This is an appeal of the fine of $43,440 . The Staff report contained in
your packet continues to ignore the most important facts regarding the tree removal; that
being the requirement by my insurer that the tree be substantially trimmed in order to
allow for the issuance of my homeowners policy. I will elaborate more on this item in the
balance of this letter.
Background
From the beginning, we designed the home around the large Oak Tree (Tree ID #1), wishing to
preserve it and add to the ambiance of my new home setting. During the construction process,
my insurance broker continually warned me that insurance companies were ceasing to write new
policies in California. While I am confident all the council members are aware of this ongoing
problem in securing home insurance in California.
The fine I am appealing is a result of two factors:
1) The requirement of my insurer to remove a substantial portion of the branches of the #1
oak tree in order to be approved for home insurance, and
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City Council
September 2, 2024
Page 2 of 7
2) The timing of the actual tree removal prior to the actual installation of the solar panels,
and follow-up on-site inspection by City staff.
140
City Council
September 2, 2024
Page 3 of 7
INSURANCE REQUIREMENTS
Sensing the requirements of my underwriter from previous discussions with them, I applied for a
Tree Removal Permit (22-0333) in September 2022. I was also planning to include a solar
system on my roof in the future which was somewhat blocked by the existing Oak Tree. This
permit was denied. During the many conversations that occurred with City Staff Member Fusco,
I mentioned the concerns of my insurance company, but these were continually ignored.
As part of the insurance underwriting process, the insurer required an inspection of the home and
property. This occurred in April of 2023. A snapshot of the report language provided by my
insurance broker (below) indicated that all of the limbs from the large oak tree (Tree #1) required
pruning as a condition of my home insurance. The language in the inspection report stated
“According to our outside inspection, there are trees overhanging or touching the
insured’s home. Please have the insured trim all tree branches /shrubs away from the home
and submit photos once complete.”
To be clear, this required pruning would have been up to and possibly exceed 40% of the tree in
total that required pruning to meet the insurance requirements. This amount of pruning would
have required a permit which City Staff has stated both to the Applicant at the time of discussion
and in the PC hearing that this would have been denied (Planning Commission Hearing time
1:54:17).
The City Arborist, Ms. Fusco stated in the PC meeting that she would not have granted such a
permit. Her response to the insurance company requirements was to the effect, “... maybe we can
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City Council
September 2, 2024
Page 4 of 7
work with the Applicant to find other insurance carriers…” (Planning Commission Hearing
time 1:32:38)
As the construction of my home proceeded, I again sought a tree removal permit for the three
smaller trees and one large oak tree. The large oak was clearly blocking the solar panels and
overhanging the home structure causing difficulty in my home insurance process. During
construction, I was covered under a Course of Construction insurance policy but needed to
convert that to ongoing home insurance as the home building was complete. This was also a
requirement of my permanent lender for the home loan.
I have met City staff on site discussing the necessity of the trimming permit. City staff made it
clear to me that trimming permit would not be granted. Moreover, from the PC Meeting record,
it was clear that no approval would be granted for the tree removal or required tree trimming of
the oak tree to allow me to secure my permanent insurance and satisfy my home loan lender.
Solar Panel Permit Timing
The process in Saratoga for the removal of a tree related to blocking solar panels is that after the
application is made to the City, written notice is then provided to the neighbors.
After the neighborhood notice, the applicant is to install the solar panels and then have an
inspection by the City arborist to confirm the need to remove the tree.
I believe the process for applying for a tree removal permit is fraught with subjectivity, and not
practical or fair given the current home insurance underwriting climate in California. It is very
difficult for a homeowners to follow. It took about 6 months to design and secure the permit,
install the panels and obtain the final inspection.
I again made the removal application, and the required notice was given to my neighbors. There
were no objections by the neighbors and in reality, letters of support for the tree removal have
been received from the neighbors. (Copies enclosed)
Given the timing of the solar permit process, if I had waited until after the solar panels were
installed and completed the inspection, City Staff has stated on multiple occasions at the PC in
response to Commissioner’s questions that “the permit would have been granted”. (Planning
Commission Hearing time 1:10:38 and 1:10:56, 1:16:23)
In my particular case, I did remove the tree prior to the final design and installation of the solar
panels. This was necessitated by the insurance company requirements for issuance of my
permanent fire insurance. While it did coincidently occur prior to the solar install process, it was
not the driving decision factor in the tree removal.
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City Council
September 2, 2024
Page 5 of 7
Based upon the testimony of Ms. Fusco in the PC Hearing, it was her subjective call that since
the inspection had not occurred and the tree was removed, she was denying the permit.
SUMMARY
The fine of $43,440 is a substantial sum of money. Given the requirements that I was faced with
to obtain insurance and my permanent home loan, coupled with the mistiming of the permit
inspection and actual tree removal, I feel I am being penalized unfairly.
The statements by the City’s Arborist to assist in locating other insurance is out of place and not
appropriate. This is not the purpose, responsibility or right of a municipal entity to select or
direct which private property insurance providers should be used by its citizens . The liability
for losses by insurers is real and burdensome on homeowners across the state. Unless the City is
going into the business of underwriting homeowners fire insurance, it would be more beneficial
for the City to offer a reasonable process for issuing permits and acknowledge the realities of the
home insurance market and how its citizens must comply with their insurance requirements.
I understand the importance of trees for a pleasant and harmonious environment. I also agree that
trees are a big part of the ambiance and vitality of Saratoga. Therefore, I have planned 59 new
trees on property. 14 of them are 36” boxes big jacaranda trees and crepe myrtle. They occupied
majority of the yard spaces.
At the end of the day, the decision to remove the tree for the safety of my family and property,
compliance with the insurance underwriter, and protection of my home loan took precedence
over the timing of the property inspection and the subjective nature of the permit approval
process.
I would ask for your fair treatment and overturn the fine of $43,440.
Sincerely,
Larry & Evelyn Wang
Email to:
Majoy, Honorable Yan Shao via email yzhao@saratoga.ca.us
Vice Mayor Belal Aftab, via email baftab@saratoga.ca.us
Council Member Check Page, via email to cpage@saratoga.ca.us
Council Member Tina Walia via email to twalia@saratoga.ca.us
Council Member Kookie Fitzsimmons via email kookie@saratoga.ca.us
143
144
145
City Council Meeting – September 4, 2024
20388 Zorka Avenue
Application Number: APCC24-0002/APTR24-0005/ATFTR24-0020
146
20388 Zorka Avenue
147
Background
#1
#6
#4
#3
148
Annual Solar Value Location of Solar Panels – Tree Permit Application
149
Annual Solar Value Location of Solar Panels - Building Permit
150
Home under construction (August 2022) Construction complete (August 2023)
#1#3
#4
#6
Neighbor’s
Elm
151
Table 1: Summary of trees protected by City Code and removed
without a permit.
152
The condition of the tree with respect to disease, imminent danger of falling, proximity to existing or proposed structures
and interference with utility services, and whether the tree is a Dead tree or a Fallen tree.
City Code Section 15-50.170 - Violations; penalties and remedies
a)Requiring that the violator obtain a tree removal, pruning or encroachment permit for the
previously conducted unlawful activity, including one or more of the following conditions as
appropriate:
1.the violator shall replace each unlawfully removed tree with one or more new trees which can
be accommodated on the site of the violation according to good forestry practices and, in the
opinion of the Community Development Director, will provide equivalent value in terms of cost
(as determined pursuant to the City Arborist's calculation of the value of the removed tree/s in
accordance with the ISA Tree Valuation Formula adopted by reference), aesthetic and
environmental quality, size, height, location, appearance and other characteristics of the
unlawfully removed tree; or
d)Payment (to the extent authorized by law and determined appropriate by the Community
Development Director) of any criminal, civil, administrative, or other penalty or restitution order
into the Tree Fund.
f)All remedies provided in this Section shall be cumulative and are not exclusive.
153
Staff Recommendation
Adopt the resolution denying appeal application
APCC24-0002.
154
155
Coast Live Oak #1
Quercus agrifolia
34 inch trunk diameter
40 feet tall
156
Site Plan
157
Insurance Report
158
Tree Condition
159
Tree #5
160
161
162
163
164
SARATOGA CITY COUNCIL
MEETING DATE:September 4, 2024
DEPARTMENT:City Attorney
PREPARED BY:Richard Taylor, City Attorney
SUBJECT:Building Code Cleanup Ordinance
RECOMMENDED ACTION:
Conduct the public hearing, introduce and waive the first reading of an ordinance amending the
City Building Code concerning building electrification (sections 16-49.020 , 16-49.030, and 16-
49.040) to remove requirements that residential and commercial construction be mostly electric
and direct staff to place the ordinance on the consent calendar for adoption at the next regular
meeting of the City Council.
BACKGROUND:
As part of the 2022 Building Code update the City adopted amendments to the State of California’s
Green Building Code to require that residential and commercial projects use electric appliances
for space and water heating and clothes drying (gas appliances were allowed for cooking
appliances and exterior appliances such as barbeques, firepits and pool heaters). The ordinance
was similar to one adopted by the City of Berkeley. The Berkeley ordinance has been challenged
in the courts and found to be preempted by federal law. Although Saratoga’s ordinance has a
narrower scope than the Berkeley ordinance the court’s reasoning would likely apply to the
Saratoga ordinance as well. Accordingly, staff recommends that the Building Code be amended
to remove the described requirements. Many jurisdictions in Santa Clara County have adopted
similar amendments or otherwise suspended enforcement of these requirements.
There are alternative approaches to achieve the benefits sought by the 2022 amendments. Staff
plans to investigate these options and make a recommendation to the Council as part of the next
regular Building Code update in the fall of 2025.
ATTACHMENT:
Attachment A – Building Code Update Ordinance
165
1820156.1
166
ORDINANCE NO. _____
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SARATOGA
AMENDING CITY CODE PROVISIONS CONCERNING BUILDING
ELECTRIFICATION (SECTIONS 16-49.020 , 16-49.030, AND 16-49.040)
The City Council of the City of Saratoga finds that:
1.The City of Saratoga wishes to repeal the previously-adopted modifications to the
California Green Building Standards Code that added building electrification
requirements beyond those required by State law.
2.On September 4, 2024, the City Council held a duly noticed public hearing and, after
considering the supporting documents and all testimony and other evidence presented at
the public hearing, introduced this ordinance and waived the reading thereof.
3.The City Council adopted this ordinance at a duly noticed regular meeting on September
18, 2024.
Therefore, the City Council of the City of Saratoga hereby ordains as follows:
Section 1. Adoption.
The Saratoga City Code is hereby amended as set forth in Exhibit A.
Section 2. Severance Clause.
The City Council declares that each section, sub-section, paragraph, sub-paragraph, sentence,
clause, and phrase of this ordinance is severable and independent of every other section, sub-
section, sentence, clause, and phrase of this ordinance. If any section, sub-section, paragraph, sub-
paragraph, sentence, clause, or phrase is held invalid, the City Council declares that it would have
adopted the remaining provisions of this ordinance irrespective of the portion held invalid and
further declares its express intent that the remaining portions of this ordinance should remain in
effect after the invalid portion has been eliminated.
Section 3. California Environmental Quality Act.
Pursuant to the California Environmental Quality Act (“CEQA”), this action is exempt under
California Code of Regulations, Title 14, Section 15308 (the modifications are exempt because
they assure maintenance, restoration, enhancement, or protection of the environment) and Section
15061(b)(3) (the modifications are exempt because it can be seen with certainty that there is no
possibility that the activity in question may have a significant effect on the environment).
167
Ordinance No. ____
Page 2
Section 4. Publication.
A summary of this ordinance shall be published in a newspaper of general circulation of the City
of Saratoga within fifteen days after its adoption.
Following a duly noticed public hearing the foregoing ordinance was introduced at the regular
meeting of the City Council of the City of Saratoga held on September 4, 2024, and was adopted
by the following vote on September 18, 2024.
AYES:
NOES:
ABSENT:
ABSTAIN:
Yan Zhao, Mayor
ATTEST:
Britt Avrit, MMC, City Clerk
APPROVED AS TO FORM:
_____________________________ DATE: ________________________
Richard Taylor
CITY ATTORNEY
168
Ordinance No. ____
Page 3
EXHIBIT A
The provisions of the Saratoga Municipal Code set forth below are amended or adopted as
follows:
Text to be deleted in shown in strikethrough (example). Text in italics is explanatory and is not
an amendment to the Code except in cases where it directs renumbering of subsections not
otherwise amended. Where a section being amended includes subsections that are not shown
those subsections are unchanged by this ordinance.
1. Amendments to Section 16-49.020
16-49.020 Amendments to Chapter 2 of Green Building Standards Code; Definitions
Chapter 2 of the 2022 California Green Building Standards Code is adopted with the
following amendments:
Section 202 Definitions
Amend Section 202 to include the following definitions to read as follows (where Section
202 includes one of the following terms, this amendment replaces that term with the term
included here):
AUTOMATIC LOAD MANAGEMENT SYSTEM (ALMS).A control system designed to
manage load across one or more electric vehicle supply equipment (EVSE), circuits, panels and
to share electrical capacity and/or automatically manage power at each connection point. ALMS
systems shall be designed to deliver no less than 3.3 kVa (208/240 volt, 16-ampere) to each EV
Capable, EV Ready or EVCS space served by the ALMS, and meet the requirements of
California Electrical Code Article 625. The connected amperage to the building site for the EV
charging infrastructure shall not be lower than the required connected amperage per California
Green Building Standards Code, Title 24 Part 11.
MOSTLY ELECTRIC BUILDING.A building that contains no combustion equipment or
plumbing for combustion equipment serving space heating (including fireplaces), water heating,
and clothes drying, within the building, and instead uses electric heating appliances for service.
Gas power appliances shall be allowed for cooking appliances and exterior appliances
(barbeques, firepits and pool heaters).
Exceptions:
1. Public agency-owned and operated emergency centers are not required to be built as
Electrically Heated Buildings. To take advantage of this exception, an applicant shall
provide third party verification that All-Electric space- and water-heating is not cost
effective and feasible.
COMBUSTION EQUIPMENT.Any equipment or appliance used for space heating, water
heating, cooking, clothes drying and/or lighting that uses fuel gas.
169
Ordinance No. ____
Page 4
ELECTRIC HEATING APPLIANCE.A device that produces heat energy to create a warm
environment by the application of electric power to resistance elements, refrigerant compressors,
or dissimilar material junctions, as defined in the California Mechanical Code.
ELECTRIC READINESS.If a natural gas-powered cooking appliance, is used in a Mostly
Electric Building, the location of such natural gas appliance shall include the following:
1.Cooktop or range
A dedicated 240-volt, 30-amp or greater electrical receptacle that is connected to the
electric panel with conductors of adequate capacity, within 3 feet of the appliance and
accessible with no obstructions;
Both ends of the unused conductor shall be labeled with the words "For Future Electric
Range" and be electrically isolated;
A reserved double-pole circuit breaker space in the electrical panel adjacent to the
circuit breaker for the branch circuit and labeled with the words "For Future Electric
Range;" and
Other electrical components, including conductors, receptacles, or blank covers, related
to this section shall be installed in accordance with the California Electrical Code.
Exception to 100.0(e)(2)(F)(2): if gas or propane plumbing is not installed for a
cooktop or range, these requirements do not apply.
2.Stand Alone Cooking Oven
A dedicated 240-volt, 30 amp or greater receptacle that is connected to the electric
panel with conductors of adequate capacity, within 3 feet of the appliance and
accessible with no obstructions;
Both ends of the conductor shall be labeled with the word "For Future Electric Oven"
and be electrically isolated; and
A double-pole circuit breaker in the electrical panel labeled with the words "For Future
Electric Oven".
Exception to 100.0(e)(2)(F)(3): if gas or propane plumbing is not installed for a stand-
alone cooking oven, these requirements do not apply.
EVCS:a parking space that includes the installation of electrical vehicle supply equipment
(what is typically considered an EV charger).
FUEL GAS.A gas that is natural, manufactured, liquefied petroleum, or a mixture of these.
Level 1 EV Ready:minimum of 20-amp (110/120v) plug labeled "Electric Vehicle Outlet".
Level 2 EV Ready:minimum of 40-amp (208/240v) plug labeled "Electric Vehicle Outlet".
Low Power Level 2 EV Ready:minimum 20-amp (208/240v) plug labeled "Electric Vehicle
Outlet".
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Ordinance No. ____
Page 5
NEWLY CONSTRUCTED (or NEW CONSTRUCTION).A newly constructed building or
new construction) does not include additions, alterations or repairs unless deemed a new building
as defined in 15-06.195 - Demolition.
2. Amendments to Section 16-49.030
16-49.030 Amendments to Chapter 4 of Green Building Standards Code; Residential
Mandatory Measures.
Chapter 4 of the 2022 California Green Building Standards Code is adopted with the following
amendments:
Chapter 4 RESIDENTIAL MANDATORY MEASURES
Section 4.106 Site Development
Add Section 4.106.5 to read as follows:
4.106.5 Mostly Electric Buildings.New construction buildings and qualifying alteration
projects shall comply with Section 4.106.5.1 or 4.106.5.2 so that they do not use combustion
equipment for heating, water heating, clothes drying and meet electric readiness requirements for
any interior gas cooking appliance
Add Section 4.106.5.1 to read as follows:
4.106.5.1. New construction and qualifying alteration projects.All newly constructed
building shall be mostly electric buildings. Alterations that consist of:
a) Removal or covering of more than fifty percent of the exterior walls of an existing
structure so the walls no longer function as exterior walls and removal of more than
fifty percent of the existing roof structure and exterior roof sheathing; or
b) Removal or covering of more than fifty percent of the exterior walls of an existing
structure so the walls no longer function as exterior walls and removal of more than
fifty percent of interior walls.
shall be mostly electric buildings. If either of these criteria are met within a three-year period,
measured from the date of the most recent previously obtained permit final date, the project shall
be subject to the mostly electric buildings requirements.
Tenant improvements shall not be considered new construction. The final determination whether
a project meets the definition of substantial reconstruction/alteration shall be made by the local
enforcing agency.
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Ordinance No. ____
Page 6
3. Amendments to Section 16-49.040
16-49.040 Amendments to Chapter 5 of Green Building Standards Code; Nonresidential
Mandatory Measures.
Chapter 5 of the 2022 California Green Building Standards Code is adopted with the following
amendments:
Chapter 5 -NONRESIDENTIAL MANDATORY MEASURES
Section 5.106 - SITE DEVELOPMENT
Add Section 5.106.13 to read as follows:
5.106.13 Mostly Electric Buildings.New construction buildings and qualifying alteration
projects shall comply with Section 4.106.5.1 or 4.106.5.2 so that they do not use combustion
equipment for heating, water heating, clothes drying and meet electric readiness requirements for
any interior gas cooking appliance
Exceptions:
1. Public agency-owned and operated emergency centers are not required to be built as
Electrically Heated Buildings. To take advantage of this exception, an applicant shall
provide third party verification that All-Electric space- and water-heating is not cost
effective and feasible.
Add Section 5.106.13.1 to read as follows:
5.106.13.1. New construction and qualifying alteration projects.All newly constructed
building shall be mostly electric buildings. Alterations that consist of:
(a) Removal or covering of more than fifty percent of the exterior walls of an existing
structure so the walls no longer function as exterior walls and removal of more than
fifty percent of the existing roof structure and exterior roof sheathing; or
(b) Removal or covering of more than fifty percent of the exterior walls of an existing
structure so the walls no longer function as exterior walls and removal of more than
fifty percent of interior walls.
shall be mostly electric buildings. If either of these criteria are met within a three-year period,
measured from the date of the most recent previously obtained permit final date, the project shall
be subject to the mostly electric buildings requirements.
Tenant improvements shall not be considered new construction. The final determination whether
a project meets the definition of substantial reconstruction/alteration shall be made by the local
enforcing agency.
1819513.2
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SARATOGA CITY COUNCIL
MEETING DATE:September 4, 2024
DEPARTMENT:City Manager’s Department
PREPARED BY:Britt Avrit, MMC, City Clerk
SUBJECT:Designation of League of California Cities Annual Conference Voting
Delegate and Alternate(s)
RECOMMENDED ACTION:
Designate the City of Saratoga’s voting delegate and alternate voting delegate(s) for the 2024
League of California Cities Annual Conference.
BACKGROUND:
The CalCities Annual Conference will take place in Long BeachOctober 16-18, 2024. The League
will conduct a General Assembly on October 18
th. At the General Assembly, voting delegates take
action on resolutions that establish League policy. Each member city is asked to designate a voting
delegate and up to two alternate voting delegates. Delegates and alternates must be registered to
attend the Annual Conference.
The League of California Cities requires that cities submit the names of their designated voter and
alternates through an online submission portal by Wednesday, September 25, 2024.
ATTACHMENT:
Attachment A – Voting Delegate Packet
173
1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org
DATE: Wednesday, July 10, 2024
TO: Mayors, Council Members, City Clerks, and City Managers
RE: DESIGNATION OF VOTING DELEGATES AND ALTERNATES
League of California Cities Annual Conference and Expo, Oct. 16-18, 2024
Long Beach Convention Center
Every year, the League of California Cities convenes a member-driven General Assembly
at the Cal Cities Annual Conference and Expo. The General Assembly is an important
opportunity where city officials can directly participate in the development of Cal Cities
policy.
Taking place on Oct. 18, the General Assembly is comprised of voting delegates
appointed by each member city; every city has one voting delegate. Your appointed
voting delegate plays an important role during the General Assembly by representing
your city and voting on resolutions.
To cast a vote during the General Assembly, your city must designate a voting
delegate and up to two alternate voting delegates, one of whom may vote if the
designated voting delegate is unable to serve in that capacity. Voting delegates may
either be an elected or appointed official.
Action by Council Required. Consistent with Cal Cities bylaws, a city’s voting delegate
and up to two alternates must be designated by the city council. Please note that
designating the voting delegate and alternates must be done by city council action
and cannot be accomplished by individual action of the mayor or city manager alone.
Following council action, please submit your city’s delegates through the online
submission portal by Wed., Sept. 25. When completing the Voting Delegate submission
form, you will be asked to attest that council action was taken. You will need to be
signed in to your My Cal Cities account when submitting the form.
Submitting your voting delegate form by the deadline will allow us time to establish voting
delegate/alternate records prior to the conference and provide pre-conference
communications with voting delegates.
Conference Registration Required. The voting delegate and alternates must be
registered to attend the conference. They need not register for the entire conference;
they may register for Friday only. Conference registration is open on the Cal Cities
website.
Council Action Advised by September 25, 2024
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For a city to cast a vote, one voter must be present at the General Assembly and in
possession of the voting delegate card and voting tool. Voting delegates and
alternates need to pick up their conference badges before signing in and picking up
the voting delegate card at the voting delegate desk. This will enable them to receive
the special sticker on their name badges that will admit the voting delegate into the
voting area during the General Assembly.
Please view Cal Cities’ event and meeting policy in advance of the conference.
Transferring Voting Card to Non-Designated Individuals Not Allowed. The voting
delegate card may be transferred freely between the voting delegate and alternates,
but only between the voting delegate and alternates. If the voting delegate and
alternates find themselves unable to attend the General Assembly, they may not
transfer the voting card to another city official.
Seating Protocol during General Assembly. At the General Assembly, individuals with a
voting card will sit in a designated area. Admission to the voting area will be limited to the
individual in possession of the voting card and with a special sticker on their name badge
identifying them as a voting delegate.
The voting delegate desk, located in the conference registration area of the Long Beach
Convention Center in Long Beach, will be open at the following times: Wednesday, Oct.
16, 8:00 a.m.-6:00 p.m. and Thursday, Oct. 17, 7:30 a.m.-4:00 p.m. On Friday, Oct. 18, the
voting delegate desk will be open at the General Assembly, starting at 7:30 a.m., but will
be closed during roll calls and voting.
The voting procedures that will be used at the conference are attached to this memo.
Please share these procedures and this memo with your council and especially with the
individuals that your council designates as your city’s voting delegate and alternates.
Once again, thank you for submitting your voting delegate and alternates by
Wednesday, Sept. 25. If you have questions, please contact Zach Seals at
zseals@calcities.org.
Attachments:
• General Assembly Voting Guidelines
• Information Sheet: Cal Cities Resolutions and the General Assembly
175
1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org
General Assembly Voting Guidelines
1. One City One Vote. Each member city has a right to cast one vote on
matters pertaining to Cal Cities policy.
2. Designating a City Voting Representative. Prior to the Cal Cities Annual
Conference and Expo, each city council may designate a voting delegate
and up to two alternates; these individuals are identified on the voting
delegate form provided to the Cal Cities Credentials Committee.
3. Registering with the Credentials Committee. The voting delegate, or
alternates, may pick up the city's voting card at the voting delegate desk in
the conference registration area. Voting delegates and alternates must sign
in at the voting delegate desk. Here they will receive a special sticker on
their name badge and thus be admitted to the voting area at the General
Assembly.
4. Signing Initiated Resolution Petitions. Only those individuals who are voting
delegates (or alternates), and who have picked up their city’s voting card
by providing a signature to the credentials committee at the voting
delegate desk, may sign petitions to initiate a resolution.
5. Voting. To cast the city's vote, a city official must have in their possession the
city's voting card and voting tool; and be registered with the credentials
committee. The voting card may be transferred freely between the voting
delegate and alternates but may not be transferred to another city official
who is neither a voting delegate nor alternate.
6. Voting Area at General Assembly. At the General Assembly, individuals with
a voting card will sit in a designated area. Admission to the voting area will
be limited to the individual in possession of the voting card and with a
special sticker on their name badge identifying them as a voting delegate.
7. Resolving Disputes. In case of dispute, the credentials committee will
determine the validity of signatures on petitioned resolutions and the right of
a city official to vote at the General Assembly.
176
Sixty days before the
Annual Conference
and Expo, Cal Cities
members may submit
policy proposals on
issues of importance
to cities. The resolution must
have the concurrence of at least
five additional member cities or
individual members.
How it works: Cal Cities
Resolutions and the General Assembly
General Assembly
General Resolutions Policy Committees
Developing League of California Cities policy is a dynamic process that engages a wide range of members to
ensure Cal Cities represents cities with one voice. These policies directly guide Cal Cities’ advocacy to promote
local decision-making, and lobby against statewide policies that erode local control.
The resolutions process and General Assembly is one way that city officials can directly participate in the
development of Cal Cities policy. If a resolution is approved at the General Assembly, it becomes official Cal
Cities policy. Here’s how resolutions and the General Assembly work.
The petitioned
resolution is an
alternate method
to introduce policy
proposals during
the annual conference. The
petition must be signed by
voting delegates from 10% of
member cities, and submitted to
the Cal Cities President at least
24 hours before the beginning
of the General Assembly.
Petitioned Resolutions
The Cal Cities
President assigns
general resolutions
to policy committees
where members
review, debate, and recommend
positions for each policy proposal.
Recommendations are forwarded
to the Resolutions Committee.
Who’s who
The Resolutions Committee
includes representatives
from each Cal Cities
diversity caucus, regional
division, municipal
department, and policy
committee, as well as
individuals appointed by
the Cal Cities president.
Voting delegates
are appointed by each
member city; every city
has one voting delegate.
The General Assembly is a
meeting of the collective
body of all voting
delegates —one from
every member city.
Seven policy committees
meet throughout the year
to review and recommend
positions to take on bills
and regulatory proposals.
Policy committees include
members from each Cal
Cities diversity caucus,
regional division, and
municipal department,
as well as individuals
appointed by the Cal
Cities president.
During the General Assembly, voting delegates
debate and consider general and petitioned
resolutions forwarded by the Resolutions
Committee. Potential Cal Cities bylaws
amendments are also considered at this meeting.
Cal Cities policy
development is a member-
informed process,
grounded in the voices and
experiences of city officials
throughout the state.
For more information visit www.calcities.org/general-assembly
Prior to the Annual Conference and Expo
Resolutions Committee
The Resolutions
Committee considers
all resolutions. General
Resolutions approved1 by
either a policy committee
or the Resolutions Committee are next
considered by the General Assembly.
General resolutions not approved, or
referred for further study by both a
policy committee and the Resolutions
Committee do not go to the General
Assembly. All Petitioned Resolutions
are considered by the General
Assembly, unless disqualified.2
During the Annual Conference and Expo
1 The Resolution Committee can amend a general resolution prior to sending it to the General Assembly.
2 Petitioned Resolutions may be disqualified by the Resolutions Committee according to Cal Cities Bylaws Article VI. Sec. 5(f).
177
SARATOGA CITY COUNCIL
COUNCIL ASSIGNMENTS
Mayor Yan Zhao
Hakone Foundation Board Executive Board
Santa Clara County Housing and Community Development Advisory Committee
Santa Clara County Library District Board of Directors
West Valley Mayors and City Managers Association
West Valley Sanitation District Board of Directors
Council Finance Committee
Vice Mayor Belal Aftab
Association of Bay Area Government (ABAG) General Assembly
Silicon Valley Regional Interoperability Authority Alternate
Valley Transportation Authority Policy Advisory Committee
Saratoga Historical Foundation Board of Directors
Council Finance Committee
Council Member Chuck Page
Santa Clara Valley Water Commission
West Valley Clean Water Program Authority Board of Directors
West Valley Solid Waste Management Authority Board of Directors
Saratoga Chamber of Commerce Board
Saratoga Ministerial Association
Council Member Tina Walia
Cities Association of Santa Clara County Board of Directors
Cities Association of Santa Clara County City Selection Committee
Cities Association of Santa Clara County Legislative Action Committee
KSAR 15 Saratoga Community Access Cable Television Foundation Board of Directors
Silicon Valley Clean Energy Authority Board of Directors
Council Member Kookie Fitzsimmons
Hakone Foundation Board of Trustees
Saratoga Area Senior Coordinating Council Board of Directors
Saratoga Sister City Committee Liaison
178