The URL can be used to link to this page

Home My WebLink About09-18-2024 City Council Agenda, amended 09-18-2024Saratoga City Council Agenda September 18, 2024 – Page 1 of 6 SARATOGA CITY COUNCIL REGULAR MEETING SEPTEMBER 18, 2024 AMENDED AGENDA • 09/16/2024 ITEM 3.1 WRITTEN COMMUNICATIONS ADDED • 09/17/2024 ITEM 1.7 REVISED ATTACHMENT B ADDED • 09/17/2024 ITEM 3.1 ADDITIONAL WRITTEN COMMUNICATIONS ADDED • 09/18/2024 ITEM 2.2 PRESENTATION SLIDES ADDED • 09/18/2024 ITEM 3.1 PRESENTATION SLIDES ADDED • 09/18/2024 ITEM 3.1 ADDITIONAL WRITTEN COMMUNICATIONS ADDED Public Participation Information In accordance with Saratoga City Council’s Remote Public Participation Policy, members of the public may participate in these meetings in person at the locations listed below or via remote attendance (if applicable) using the Zoom information below. In the event remote participation technology is unexpectedly unavailable, the meeting will proceed in person without remote participation. Members of the public can view and participate in the 5:00 p.m. Joint Session by: 1. Attending the meeting in person at: • City Hall Linda Callon Conference Room located at 13777 Fruitvale Avenue, Saratoga CA 95070; OR 2. Accessing the meeting through Zoom • Webinar URL: https://us02web.zoom.us/j/88482254658 • Webinar ID 884 8225 4658 OR • Calling 1.408.638.0968 or 1.669.900.6833 Members of the public can view and participate in the 6:00 p.m. Joint Session by: 1. Attending the meeting in person at: • City Hall Linda Callon Conference Room located at 13777 Fruitvale Avenue, Saratoga CA 95070; OR 2. Accessing the meeting through Zoom • Webinar URL: https://us02web.zoom.us/j/88482254658 • Webinar ID 884 8225 4658 OR • Calling 1.408.638.0968 or 1.669.900.6833 Saratoga City Council Agenda September 18, 2024 – Page 2 of 6 Members of the public can view and participate in the 7:00 p.m. Regular Session by: 1. Attending the meeting in person at: • City Hall Linda Callon Conference Room located at 13777 Fruitvale Avenue, Saratoga CA 95070; OR 2. Accessing the meeting through Zoom • Webinar URL: https://us02web.zoom.us/j/81627041223 • Webinar ID: 816 2704 1223 OR • Call In: 1.408.638.0968 or 1.669.900.6833; OR 3. Viewing the meeting on Saratoga Community Access Television Channel 15 (Comcast Channel 15, AT&T UVerse Channel 99 and calling in following the direction above; OR 4. Viewing online at www.saratoga.ca.us/watch and calling in following the direction above. Written Communication Comments can be submitted in writing at www.saratoga.ca.us/comment. Written communications will be provided to the members of the City Council and included in the Agenda Packet and/or in supplemental meeting materials. Public Comment Members of the public may comment on any item for up to three (3) minutes. The amount of time for public comment may be reduced by the Mayor or by action of the City Council. Public Comment will begin with speakers attending in-person first followed by those attending via Zoom. Meeting Recording Information In accordance with the Saratoga City Council’s Meeting Recording Policy, City Council Study Sessions, Joint Meetings, Joint Sessions, Commission Interviews, Retreats, meetings with the Planning Commission, and Regular Session Meetings are recorded and made available following the meeting on the City website. 5:00 PM JOINT SESSION City Hall, Linda Callon Conference Room | 13777 Fruitvale Avenue, Saratoga, CA 95070 Joint Session with the Saratoga Youth Commission Recommended Action: Receive 2024-2025 Work Plan presentation from the Saratoga Youth Commission. PowerPoint Presentation 6:00 PM JOINT SESSION City Hall, Linda Callon Conference Room | 13777 Fruitvale Avenue, Saratoga, CA 95070 Joint Session with Los Gatos Saratoga Presentation Recommended Action: Receive updates from Los Gatos-Saratoga Recreation. LGS Recreation Presentation 7:00 PM REGULAR SESSION Civic Theater, Council Chambers | 13777 Fruitvale Avenue, Saratoga, CA 95070 PLEDGE OF ALLEGIANCE Saratoga City Council Agenda September 18, 2024 – Page 3 of 6 ROLL CALL REPORT ON POSTING OF THE AGENDA The agenda for this meeting was properly posted on September 12, 2024. REPORT FROM JOINT SESSION ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Any member of the public may address the City Council on matters not on the Agenda. The law generally prohibits the City Council from discussing or taking action on such items. However, the Council may instruct staff accordingly. ANNOUNCEMENTS CEREMONIAL ITEMS Appointment of Library & Public Art Commissioner and Parks & Recreation Commissioner Recommended Action: Adopt the Resolution re-appointing Eric Lewis to the Library & Public Art Commission and appointing Priya Shastri to the Parks & Recreation Commission and direct the City Clerk to administer the Oath of Office. Staff Report Attachment A -Resolution, Library & Public Art Commission and Parks & Recreation Commission Appointments Proclamation, Suicide Awareness Month Recommended Action: Proclaim and recognize September as Suicide Awareness Month Proclamation Suicide Awareness Month SPECIAL PRESENTATION 988 Presentation Recommended Action: Receive 988 Presentation from County of Santa Clara Health System Behavioral Health Services Department 988 Presentation 1. CONSENT CALENDAR The Consent Calendar contains routine items of business. Items in this section will be acted on in one motion, unless removed by the Mayor or a Council Member. Any member of the public may speak on an item on the Consent Calendar at this time, or request that the Mayor remove an item from the Consent Calendar for discussion. 1.1. City Council Meeting Minutes Recommended Action: Approve the Minutes for the September 4, 2024, City Council Regular Meeting. Staff Report Attachment A - Minutes for the September 4, 2024 City Council Regular Meeting Saratoga City Council Agenda September 18, 2024 – Page 4 of 6 1.2. Accounts Payable Check Registers Recommended Action: Review and accept the 08/29/2024 and 09/05/2024 accounts payable vendor payment check registers. Staff Report Attachment A - Check Register Report 08-29-2024 Attachment B - Check Register Report 08-29-2024 1.3. Final Map Approval for Two Lots Located at 12182 Parker Ranch Road Recommended Action: Adopt the Resolution granting final map approval of parcel map application No. ULS23- 0011 for two lots located at 12182 Parker Ranch Road (APN 366-43-021). Staff Report Attachment A - Resolution Granting Final Map Approval Attachment B - Site Map Attachment C - Parcel Map 1.4. Building Code Cleanup Ordinance Recommended Action: Waive reading and adopt an ordinance amending the City Building Code concerning building electrification (sections 16-49.020 , 16-49.030, and 16-49.040) to remove requirements that residential and commercial construction be mostly electric. Staff Report Attachment A – Building Code Update Ordinance 1.5. Tree Maintenance Contracts with Oscars Tree Service in the amount not-to-exceed $100,000 and with Mario Topete Tree Care and with West Coast Arborist each in the amount not-to-exceed $50,000 Recommended Action: Approve Tree Maintenance Service Contracts with Oscars Tree Service in the amount not- to-exceed $100,000 and with Mario Topete Tree Care and with West Coast Arborist each in the amount not-to-exceed $50,000 and authorize the City Manager to execute the same. Staff Report Attachment A - Oscar’s Tree Services FY24/25 Contract Attachment B - Mario Topete Tree Care FY24/25 Contract Attachment C - West Coast Arborist FY24/25 Contract 1.6. Resolution Appointing a New Hearing Officer. Recommended Action: Adopt the resolution appointing Mike Eads of CSG as Hearing Officer for all matters other than those in which CSG has been involved with the approvals or enforcement proceedings related to the appeal. Staff Report Attachment A - Resolution Saratoga City Council Agenda September 18, 2024 – Page 5 of 6 1.7. Contract for Engineering and Building Services with CSG Consultants Inc. Recommended Action: 1. Approve contract with CSG Consultants Inc. (CSG) for engineering services and authorize the City Manager to execute the same. 2. Approve contract with CSG Consultants Inc. (CSG) for building services and authorize the City Manager to execute the same. Staff Report Attachment A - Proposed Engineering Services Contract Attachment B - Proposed Building Services Contract, Revised 09-17-2024 2. GENERAL BUSINESS 2.1. Update on Los Gatos-Saratoga Community Education and Recreation Partnership (LGS Recreation) Recommended Action: Receive an update on the Los Gatos-Saratoga Community Education and Recreation (LGS Recreation) partnership results for FY 2023/24. Staff Report 2.2. Update on Saratoga Area Senior Coordinating Council (SASCC) Partnership Recommended Action: Receive an update on the Saratoga Area Senior Coordinating Council (SASCC) partnership results for FY 2023/24. Staff Report Attachment A – FY2023/24 SASCC Participation Presentation Slides (added 09-18-2024) 2.3. Emergency Communications Recommended Action: Receive an update on the City's emergency communications practices. Staff Report Attachment A - Emergency Communications and Social Media Engagement Attachment B - Saratoga AM 1610 map 3. PUBLIC HEARING 3.1. MISC24-0006 – Extension request for the Temporary Compliance Plan for Winery Operations at House Family Vineyards at 13340 Old Oak Way Recommended Action: Adopt the resolution approving the Temporary Compliance Plan extension subject to conditions of approval. Staff Report Attachment A- Resolution to Approve the TCP Extension Attachment B - Approved, Signed Temporary Compliance Plan dated September 13, 2023 Attachment C - House Family Vineyards TCP extension request Attachment D - SCCFD Approval Attachment E - DEH Denial Attachment F - Public Comments Supplemental Memo - Written Communications (added 09-16-2024) Supplemental Memo - Written Communications (added 09-17-2024) Saratoga City Council Agenda September 18, 2024 – Page 6 of 6 Presentation Slides (added 09-18-2024) Supplemental Memo - Written Communications (added 09-18-2024) COUNCIL ASSIGNMENTS Council Assignments CITY COUNCIL ITEMS COUNCIL COMMUNICATIONS CITY MANAGER'S REPORT ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS ADJOURNMENT CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT I, Britt Avrit, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council was posted and available for review on September 12, 2024 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, California and on the City's website at www.saratoga.ca.us. Signed this 12th day of September 2024 at Saratoga, California. Britt Avrit, MMC, City Clerk In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda, copies of materials distributed to the City Council concurrently with the posting of the agenda, and materials distributed to the City Council by staff after the posting of the agenda are available on the City website at www.saratoga.ca.us and are available for review in the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, California. In compliance with the Americans with Disabilities Act and the Governor’s Executive Order, if you need assistance to participate in this meeting, please contact the City Clerk at bavrit@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The City will use its best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety. [28 CFR 35.102-35.104 ADA title II]