HomeMy WebLinkAbout10-02-2024 City Council Agenda Packet, amended 10-04-2024Saratoga City council Agenda – Page 1 of 5
SARATOGA CITY COUNCIL
REGULAR MEETING
OCTOBER 2, 2024
AMENDED AGENDA
• 10/02/2024 ITEM 2.1 PRESENTATION SLIDES (2) ADDED
• 10/04/2024 JOINT SESSION SUPPLEMENTAL MATERIAL ADDED
Public Participation Information
In accordance with Saratoga City Council’s Remote Public Participation Policy, members of the
public may participate in these meetings in person at the locations listed below or via remote
attendance (if applicable) using the Zoom information below. In the event remote participation
technology is unexpectedly unavailable, the meeting will proceed in person without remote
participation.
Members of the public can view and participate in the 6:00 p.m. Joint Session by:
1. Attending the meeting in person at:
• City Hall Linda Callon Conference Room located at 13777 Fruitvale Avenue, Saratoga CA
95070; OR
2. Accessing the meeting through Zoom
• Webinar URL: https://us02web.zoom.us/j/88482254658
• Webinar ID 884 8225 4658 OR
• Calling 1.408.638.0968 or 1.669.900.6833
Members of the public can view and participate in the 7:00 p.m. Regular Session by:
1. Attending the meeting in person at:
• City Hall Linda Callon Conference Room located at 13777 Fruitvale Avenue, Saratoga CA
95070; OR
2. Accessing the meeting through Zoom
• Webinar URL: https://us02web.zoom.us/j/81627041223
• Webinar ID: 816 2704 1223 OR
• Call In: 1.408.638.0968 or 1.669.900.6833; OR
3. Viewing the meeting on Saratoga Community Access Television Channel 15 (Comcast
Channel 15, AT&T UVerse Channel 99 and calling in following the direction above; OR
4. Viewing online at www.saratoga.ca.us/watch and calling in following the direction above.
Written Communication
Comments can be submitted in writing at www.saratoga.ca.us/comment. Written communications
will be provided to the members of the City Council and included in the Agenda Packet and/or in
supplemental meeting materials.
Public Comment
Members of the public may comment on any item for up to three (3) minutes. The amount of time
for public comment may be reduced by the Mayor or by action of the City Council. Public
Comment will begin with speakers attending in-person first followed by those attending via Zoom.
Saratoga City council Agenda – Page 2 of 5
Meeting Recording Information
In accordance with the Saratoga City Council’s Meeting Recording Policy, City Council Study
Sessions, Joint Meetings, Joint Sessions, Commission Interviews, Retreats, meetings with the
Planning Commission, and Regular Session Meetings are recorded and made available following
the meeting on the City website.
6:00 PM JOINT SESSION
City Hall, Linda Callon Conference Room | 13777 Fruitvale Avenue, Saratoga, CA 95070
Joint Session with Hakone
Recommended Action:
Receive updates from Hakone.
Supplemental Material (added 10-04-2024)
7:00 PM REGULAR SESSION
Civic Theater, Council Chambers | 13777 Fruitvale Avenue, Saratoga, CA 95070
PLEDGE OF ALLEGIANCE
ROLL CALL
REPORT ON POSTING OF THE AGENDA
The agenda for this meeting was properly posted on September 26, 2024.
REPORT FROM JOINT SESSION
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
Any member of the public may address the City Council on matters not on the Agenda. The law
generally prohibits the City Council from discussing or taking action on such items. However, the
Council may instruct staff accordingly.
ANNOUNCEMENTS
CEREMONIAL ITEMS
Commendation for Outgoing PRC Commissioner Michelle Wang
Recommended Action:
Presentation of Commendation to Michelle Wang
Commendation for Michelle Wang
Commendation for Saratoga Sister City, Muko 40th Anniversary
Recommended Action:
Presentation of Muko 40th Anniversary Commendation
Saratoga Sister City 40th Anniversary Commendation
Saratoga City council Agenda – Page 3 of 5
1. CONSENT CALENDAR
The Consent Calendar contains routine items of business. Items in this section will be acted
on in one motion, unless removed by the Mayor or a Council Member. Any member of the
public may speak on an item on the Consent Calendar at this time, or request that the Mayor
remove an item from the Consent Calendar for discussion.
1.1. Accounts Payable Check Registers
Recommended Action:
Review and accept the 09/12/2024 and 09/19/2024 accounts payable vendor payment check
registers.
Staff Report
Attachment A - Check Register Reports 09-12-2024
Attachment B - Check Register Reports 09-19-2024
1.2. Treasurer’s Report for the Month Ended July 31, 2024
Recommended Action:
Review and accept the Treasurer’s Report for the month ended July 31, 2024.
Staff Report
1.3. No Parking Anytime Zone in Front of 14005 Quito Road
Recommended Action:
Adopt the Motor Vehicle resolution authorizing a No Parking Anytime zone for
approximately 156 feet in front of 14005 Quito Road.
Staff Report
Attachment A - Motor Vehicle Resolution
Attachment B - Map of Parking Restriction
1.4. Amendment to the Park Restroom Renovations Contract with Selway Construction to
include Fire Damage Repairs to the Wildwood Park Restroom
Recommended ActionS:
1) Approve an amendment to contract with Selway Construction for the Parks Restroom
Renovations Project to include Fire Damage Repairs for the Wildwood Park Restroom in
the amount of $138,876 for a total not-to-exceed contract amount of $433,875
2) Authorize a 10 percent contingency increase, in the amount not-to-exceed $13,887, to
execute change orders to the contract
Staff Report
Attachment A - Contract Amendment
Attachment B - Original Contract
1.5. Final Map Approval for Two Lots Located at 14528 Chester Avenue
Recommended Action:
Adopt the Resolution granting final map approval of parcel map application No. SUB22-
0001 for two lots located at 14528 Chester Avenue (APN: 397-03-072).
Staff Report
Attachment A - Resolution Granting Final Map Approval
Attachment B- Parcel Map
Saratoga City council Agenda – Page 4 of 5
2. PUBLIC HEARING
Items placed under this section of the Agenda are those defined by law as requiring a
special notice and/or a public hearing or those called by the City Council on its own
volition. During Public Hearings for appeals, Applicants/Appellants and/or their
representatives have a total of ten (10) minutes maximum for opening statements. Members
of the public may comment on any item for up to three (3) minutes. The amount of time for
public comment may be reduced by the Mayor or by action of the City Council. After public
comment, the Applicant/Appellants and/or their representatives have a total of five (5)
minutes maximum for closing statements. Items requested for continuance are subject to the
City Council's approval at the Council Meeting.
2.1. APCC24-0003 - Appeal of a Design Review application for a 781 square foot second
story addition to an existing residence located at 13760 Manteca Way
Recommended Action:
Conduct a public hearing and de novo review of the application and adopt the attached
resolution denying appeal APCC24-0003 thereby approving Design Review application
PDR24-0002 for the construction of a 781 square foot second story accessory dwelling unit
(ADU) located at 13760 Manteca Way and finding the application to be exempt from
environmental review under the California Environmental Quality Act (CEQA).
Staff Report
Attachment A - Appeal Application
Attachment B - Resolution to Deny the Appeal
Attachment C - Applicants written appeal response
Attachment D - August 14, 2024, Planning Commission Staff Report (without project plans)
Attachment E - August 14, 2024, Planning Commission Meeting Minutes
Attachment F - August 14, 2024, Planning Commission Signed Resolution of Approval
Attachment G - Privacy View Study with Proposed Landscaping
Attachment H - Site Plan (PUBLIC REVIEW)
Presentation Slides (added 10-02-2024)
Presentation Slides (added 10-02-2024)
COUNCIL ASSIGNMENTS
Council Assignments
CITY COUNCIL ITEMS
COUNCIL COMMUNICATIONS
CITY MANAGER'S REPORT
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
ADJOURNMENT
Saratoga City council Agenda – Page 5 of 5
CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA
PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT
I, Janet Costa, Deputy City Clerk for the City of Saratoga, declare that the foregoing agenda for
the meeting of the City Council was posted and available for review on September 26, 2024 at the
City of Saratoga, 13777 Fruitvale Avenue, Saratoga, California and on the City's website at
www.saratoga.ca.us.
Signed this 26th day of September 2024 at Saratoga, California.
Janet Costa, Deputy City Clerk (for Britt Avrit)
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials
provided to the City Council by City staff in connection with this agenda, copies of materials
distributed to the City Council concurrently with the posting of the agenda, and materials
distributed to the City Council by staff after the posting of the agenda are available on the City
website at www.saratoga.ca.us and are available for review in the office of the City Clerk at 13777
Fruitvale Avenue, Saratoga, California.
In compliance with the Americans with Disabilities Act and the Governor’s Executive Order, if
you need assistance to participate in this meeting, please contact the City Clerk at
bavrit@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The City
will use its best efforts to provide reasonable accommodations to provide as much accessibility as
possible while also maintaining public safety. [28 CFR 35.102-35.104 ADA title II]
-400000
-200000
0
200000
400000
600000
800000
1000000
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023 FY2024
ANNUAL INCOME COMPARISON
ATTENDANCE ATTENDANCE INC GIFT SHOP INC EVENTS INC DONATIONS NET INCOME
5
COMMENDATION OF THE CITY COUNCIL
OF THE CITY OF SARATOGA HONORING
MICHELLE WANG
WHEREAS, Michelle Wang was appointed to the City of Saratoga Recreation Commission for a
full term starting October 1, 2020; and
WHEREAS,during Michelle’s term as a Parks & Recreation Commissioner, she and the other
Parks & Recreation Commissioners helped bring residents to City parks and trails and build awareness of
the City’s recreational assets through Community Outreach, Movie Nights, Historic Plaque Program for
City Parks, Age-Friendly Communities, Let's Create, Let’s Hike Saratoga, and Let’s Work volunteer
program; and
WHEREAS, during Michelle's term she was the lead and co-lead of the Let's Work volunteer
program that champions the management and eradication of invasive plant species in Quarry Park, and
she and all the Commissioners were instrumental in connecting with community members during Movie
Nights where Michelle encouraged community members, especially children, to share wishes and
appreciations by hanging them on the Commission's "Wishing Tree;" and
WHEREAS, in 2021 Michelle and the Parks & Recreation Commission worked with the Public
Works Department on reviewing and making recommendations for Draft ADA Assessment Plan, the
updated Parks & Recreation Commission Mission Statement, and designing a City Park Map; and
WHEREAS,in 2022 Michelle and the Parks & Recreation Commission helped students from
Saratoga High School to produce and edit drone videos of Wildwood Park, Kevin Moran Park and El
Quito Park as part of their ongoing support of Age-Friendly Communities and also reviewed and made
recommendations for the replacement of the playground equipment in Beauchamps Park; and
WHEREAS, in 2023 and 2024 the Parks & Recreation Commission worked with the Public
Works Department on the development of Pickleball Courts and the renovation of the Community Garden
in El Quito Park; and
WHEREAS,it is apparent to all who have worked with Michelle that she is a dedicated and
hardworking member of the community,and her service and contributions are greatly appreciated
by the City Council, Parks & Recreation Commission, and City staff.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Saratoga does hereby
recognize Michelle Wang for her years of service and dedication to the City of Saratoga.
WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA this 2nd day of October
2024.
Yan Zhao, Mayor
City of Saratoga
6
COMMENDATION OF THE CITY COUNCIL
OF THE CITY OF SARATOGA HONORING THE
40TH ANNIVERSARY OF THE SISTER CITY AFFILIATION
BETWEEN MUKO-SHI, JAPAN AND SARATOGA, CALIFORNIA
WHEREAS,in 1969, Mr. Kiyoshi Yasui, an eminent landscape architect from
Muko-shi, Japan, visited Saratoga to develop a master plan for Hakone Gardens; and
WHEREAS,seeing a similarity in the demographics of Saratoga and Muko-shi,
a fruitful partnership began between the two cities; and
WHEREAS, in 1984, the cities of Saratoga, California and Muko-shi, Kyoto
Prefecture, Japan formalized a partnership by starting a Sister City affiliation; and
WHEREAS,in 1994, Saratoga Mayor Ann Marie Burger and Sister City
President Marty Clevenger, along with 70 Saratoga Sister City Committee Members,
visited Muko-shi to celebrate the 10th anniversary of the cities’ affiliation, as well as the
1,200th anniversary of Kyoto’s Imperial Capital; and
WHEREAS, during the 40-year history of the Saratoga-Muko affiliation,
delegations from both cities visited each other multiple times to exchange and
experience culture, arts, education, and history, as well as establish enduring friendships;
and
WHEREAS, during a visit to Muko-shi, Saratoga Sister City members learned
about Taiko drumming and established a Taiko drum group in Saratoga, which performs
throughout the South Bay at events such as the Saratoga Blossom Festival, Mosaic
America at the McAfee Performance Center, and Yerba Buena Gardens Festival in San
Francisco, among others; and
NOW, THEREFORE, the City Council of the City of Saratoga does hereby recognize
the long and vibrant history between Saratoga and Muko-shi on the 40
th anniversary of
the Saratoga-Muko Sister City partnership and expresses its appreciation for the
committed individuals who have worked diligently to maintain a thriving relationship
between the two cities.
WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this
2nd day of October 2024.
_________________________
Yan Zhao, Mayor
City of Saratoga
7
SARATOGA CITY COUNCIL
MEETING DATE:October 2, 2024
DEPARTMENT:Administrative Services
PREPARED BY:Isela Reyes, Accounting Technician
SUBJECT:Accounts Payable Check Registers
RECOMMENDED ACTION:
Review and accept the 09/12/2024 and 09/19/2024 accounts payable vendor payment check registers.
BACKGROUND:
The accounts payable check registers report payments to vendors for goods and services properly procured and approved for payment
in accordance with the City’s administrative purchasing policy. The information listed below lists vendor payments exceeding
$20,000 and any checks that were voided during the time period. The complete check register(s) and summary by Fund are provided
as attachments to this report.
ATTACHMENTS:
Attachment A -Check Register Reports Dated 09/12/2024
Attachment B -Check Register Reports Dated 09/19/2024
REPORT SUMMARY:
Attached are Check Registers for:
Date
Ending
Check #
Accounts Payable 09/12/2024 150540 150581 42 463,525.28 09/12/2024 09/05/2024 150539
Accounts Payable 09/19/2024 150582 150642 61 255,622.47 09/19/2024 09/12/2024 150581
Accounts Payable checks issued for $20,000 or greater:
Date Check #Dept.Amount
09/12/2024 150548 Dinsmore Landscape Company Various Funds PW July & August Landscaping Services 69,144.08
09/12/2024 150549 Exeloo Corporation ARPA/SLFRF Fund PW Village Parking Improvements 154,526.25
09/12/2024 150550 FD Construction Various Funds PW Hakone/Historical Park Electric & Drainage Improvements 72,970.00
09/12/2024 150563 Mullins Construction Inc CIP Parks Project Fund PW Gardiner Park Fencing 22,973.00
09/19/2024 150585 AECOM Technical Services General Fund CDD House Family Vineyard Project 46,295.25
09/19/2024 150616 PG&E Various Funds PW Gas & Electric Expenses 27,972.72
09/19/2024 150638 US Bank Purchasing Card Various Funds Various Various City Expenses 25,854.98
Accounts Payable checks voided during this time period:
N/A
Ending
Check #
Starting
Check #Type of Checks Date
Issued to
Prior Check Register
Checks ReleasedTotal Checks Amount
Fund Purpose
8
SUNGARD PUBLIC SECTOR PAGE NUMBER: 1
DATE: 09/12/2024 CITY OF SARATOGA VENCHK11
TIME: 14:41:36 CHECK REGISTER - FUND TOTALS ACCOUNTING PERIOD: 3/25
FUND FUND TITLE AMOUNT
111 GENERAL FUND 103,605.03
241 ARROYO DE SARATOGA LNDSCP 324.62
242 BONNET WAY LANDSCAPE 432.82
243 CARNELIAN GLEN LANDSCAPE 1,289.70
244 CUNNINGHAM/GLASGOW LND 372.59
245 FREDERICKSBURG LANDSCAPE 324.62
246 GREENBRIAR LANDSCAPE 216.42
247 KERWIN RANCH LANDSCAPE 1,731.30
248 LEUTAR COURT LANDSCAPE 324.62
249 MANOR DRIVE LANDSCAPE 744.62
251 MCCARTYSVILLE LANDSCAPE 649.24
252 PRIDES CROSSING LANDSCAPE 649.24
253 SARATOGA LEGEND LANDSCAPE 541.04
254 SUNLAND PARK LANDSCAPE 1,731.30
255 TRICIA WOODS LANDSCAPE 369.95
256 ALLENDALE LANDSCAPE 497.81
257 COVINA LANDSCAPING DIST 649.24
271 BEUACHAMPS L&L 4,046.82
272 BELLGROVE L&L 6,492.40
273 GATEWAY L&L 442.68
274 HORSESHOE DRIVE L&L 3,860.32
276 TOLLGATE L&L 108.20
278 WESTBROOK L&L 324.62
279 BROOKVIEW L&L 432.82
292 PARAMOUNT COURT SWD 986.09
411 CIP STREET PROJECTS FUND 5,758.59
412 CIP PARKS PROJECT FUND 56,183.99
414 CIP ADMIN PROJECTS FUND 661.58
435 ARPA/SLFRF FUND 244,532.57
611 LIABILITY /RISK MGMT FUND 7,500.00
612 WORKERS COMP FUND 264.00
622 IT SERVICES 4,467.25
623 VEHICLE & EQUIPMENT MAINT 7,738.41
624 BUILDING MAINTENANCE 638.61
713 WVCWP AGENCY FUND 4,632.17
TOTAL REPORT 463,525.28
9
SUNGARD PUBLIC SECTOR PAGE NUMBER: 1
DATE: 09/12/2024 CITY OF SARATOGA VENCHK11
TIME: 14:40:43 CHECK REGISTER ACCOUNTING PERIOD: 3/25
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
150540 11111 09/12/24 234 A T & T 63211 MONTHLY RECUR CHARGES 5.55
150540 11111 09/12/24 234 A T & T 63211 PROSPECT CENTER 151.02
150540 11111 09/12/24 234 A T & T 63211 BLANEY IRRIGATION 31.39
150540 11111 09/12/24 234 A T & T 63211 PRSPCT CTR EMER ALARM 360.49
150540 11111 09/12/24 234 A T & T 63211 CRP YRD EMER POTS LNS 61.23
150540 11111 09/12/24 234 A T & T 63211 ALARM SYS CIVIC THTR 301.49
150540 11111 09/12/24 234 A T & T 63211 SENIOR CENTER ALARMS 61.75
TOTAL CHECK 972.92
150541 11111 09/12/24 1162 CAPITOL CHEVROLET 64611 VEHICLE REPAIRS 7,738.41
150542 11111 09/12/24 1362 CITY CLERKS ASSOCIATION O 66211 AVRIT TRAINING 100.00
150543 11111 09/12/24 666 CITY OF FOSTER CITY 61111 WVCWP JOB POSTING 582.00
150544 11111 09/12/24 1180 D&M TRAFFIC SERVICES, INC 46439 WVC BIKE EVENT 435.63
150545 11111 09/12/24 1847 DH DISTRIBUTION & SERVICE 64549 TENNIS COURT REPAIRS 1,879.29
150546 1717 DINSMORE LANDSCAPE COMPAN VOID: MULTI STUB CHECK
150547 1717 DINSMORE LANDSCAPE COMPAN VOID: MULTI STUB CHECK
150548 11111 09/12/24 1717 DINSMORE LANDSCAPE COMPAN 64543 JUL MEDIAN LOCATIONS 8,169.61
150548 11111 09/12/24 1717 DINSMORE LANDSCAPE COMPAN 64547 JUL ALLNDALE/HARLEIGH 108.21
150548 11111 09/12/24 1717 DINSMORE LANDSCAPE COMPAN 64547 JUL ARROYO DE SARA 162.31
150548 11111 09/12/24 1717 DINSMORE LANDSCAPE COMPAN 64547 JUL BEAUCHAMPS 432.83
150548 11111 09/12/24 1717 DINSMORE LANDSCAPE COMPAN 64547 JUL BONNET WAY 216.41
150548 11111 09/12/24 1717 DINSMORE LANDSCAPE COMPAN 64547 JUL BROOKVIEW/BRKGLEN 216.41
150548 11111 09/12/24 1717 DINSMORE LANDSCAPE COMPAN 64547 JUL CARNELIAN GLEN 216.41
150548 11111 09/12/24 1717 DINSMORE LANDSCAPE COMPAN 64547 JUL COVINA 324.62
150548 11111 09/12/24 1717 DINSMORE LANDSCAPE COMPAN 64547 JUL CUNNINGHM/GLASCOW 108.22
150548 11111 09/12/24 1717 DINSMORE LANDSCAPE COMPAN 64547 JUL FREDERICKSBURG 162.31
150548 11111 09/12/24 1717 DINSMORE LANDSCAPE COMPAN 64547 JUL GATEWAY 216.41
150548 11111 09/12/24 1717 DINSMORE LANDSCAPE COMPAN 64547 JUL GREENBRIAR 108.21
150548 11111 09/12/24 1717 DINSMORE LANDSCAPE COMPAN 64547 JUL HORSESHOE DRIVE 216.41
150548 11111 09/12/24 1717 DINSMORE LANDSCAPE COMPAN 64547 JUL LEUTAR COURT 162.31
150548 11111 09/12/24 1717 DINSMORE LANDSCAPE COMPAN 64547 JUL MANOR DRIVE 162.31
150548 11111 09/12/24 1717 DINSMORE LANDSCAPE COMPAN 64547 JUL MCCARTYSVILLE 324.62
150548 11111 09/12/24 1717 DINSMORE LANDSCAPE COMPAN 64547 JUL PARAMOUNT 324.62
150548 11111 09/12/24 1717 DINSMORE LANDSCAPE COMPAN 64547 JUL PRIDES CROSSING 324.62
150548 11111 09/12/24 1717 DINSMORE LANDSCAPE COMPAN 64547 JUL SARATOGA LEGENDS 270.52
150548 11111 09/12/24 1717 DINSMORE LANDSCAPE COMPAN 64547 JUL SUNLAND PARK 865.65
150548 11111 09/12/24 1717 DINSMORE LANDSCAPE COMPAN 64547 JUL TOLLGATE 54.10
150548 11111 09/12/24 1717 DINSMORE LANDSCAPE COMPAN 64547 JUL TRICIA WOODS 162.31
150548 11111 09/12/24 1717 DINSMORE LANDSCAPE COMPAN 64547 JUL WESTBROOK 162.31
150548 11111 09/12/24 1717 DINSMORE LANDSCAPE COMPAN 64547 JULE KERWIN RANCH 865.65
150548 11111 09/12/24 1717 DINSMORE LANDSCAPE COMPAN 64541 JUL PARKS LANDSCAPE 12,660.18
150548 11111 09/12/24 1717 DINSMORE LANDSCAPE COMPAN 64221 JUL DOWNTOWN LNDSCAPE 2,705.17
150548 11111 09/12/24 1717 DINSMORE LANDSCAPE COMPAN 64547 JUL BELLGRVE LNDSCAPE 3,246.20
150548 11111 09/12/24 1717 DINSMORE LANDSCAPE COMPAN 64555 JUL TRAILS LANDSCAPE 1,623.10
150548 11111 09/12/24 1717 DINSMORE LANDSCAPE COMPAN 64543 AUG MEDIAN LOCATIONS 8,169.61
150548 11111 09/12/24 1717 DINSMORE LANDSCAPE COMPAN 64547 AUG ALLNDALE/HARLEIGH 108.21
150548 11111 09/12/24 1717 DINSMORE LANDSCAPE COMPAN 64547 AUG ARROYO DE SARA 162.31
150548 11111 09/12/24 1717 DINSMORE LANDSCAPE COMPAN 64547 AUG BEAUCHAMPS 432.83
150548 11111 09/12/24 1717 DINSMORE LANDSCAPE COMPAN 64547 AUG BONNET WAY 216.41
10
SUNGARD PUBLIC SECTOR PAGE NUMBER: 2
DATE: 09/12/2024 CITY OF SARATOGA VENCHK11
TIME: 14:40:43 CHECK REGISTER ACCOUNTING PERIOD: 3/25
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
150548 11111 09/12/24 1717 DINSMORE LANDSCAPE COMPAN 64547 AUG BROOKVIEW/BRKGLEN 216.41
150548 11111 09/12/24 1717 DINSMORE LANDSCAPE COMPAN 64547 AUG CARNELIAN WAY 216.41
150548 11111 09/12/24 1717 DINSMORE LANDSCAPE COMPAN 64547 AUG COVINA 324.62
150548 11111 09/12/24 1717 DINSMORE LANDSCAPE COMPAN 64547 AUG CUNNINGHM/GLASCOW 108.22
150548 11111 09/12/24 1717 DINSMORE LANDSCAPE COMPAN 64547 AUG FREDRICKSBURG 162.31
150548 11111 09/12/24 1717 DINSMORE LANDSCAPE COMPAN 64547 AUG GATEWAY 216.41
150548 11111 09/12/24 1717 DINSMORE LANDSCAPE COMPAN 64547 AUG GREENBRIAR 108.21
150548 11111 09/12/24 1717 DINSMORE LANDSCAPE COMPAN 64547 AUG HORSESHOE DRIVE 216.41
150548 11111 09/12/24 1717 DINSMORE LANDSCAPE COMPAN 64547 AUG KERWIN RANCH 865.65
150548 11111 09/12/24 1717 DINSMORE LANDSCAPE COMPAN 64547 AUG LEUTAR COURT 162.31
150548 11111 09/12/24 1717 DINSMORE LANDSCAPE COMPAN 64547 AUG MANOR DRIVE 162.31
150548 11111 09/12/24 1717 DINSMORE LANDSCAPE COMPAN 64547 AUG MCCARTYSVILLE 324.62
150548 11111 09/12/24 1717 DINSMORE LANDSCAPE COMPAN 64547 AUG PARAMOUNT 324.62
150548 11111 09/12/24 1717 DINSMORE LANDSCAPE COMPAN 64547 AUG PRIDES CROSSING 324.62
150548 11111 09/12/24 1717 DINSMORE LANDSCAPE COMPAN 64547 AUG SARATOGA LEGENDS 270.52
150548 11111 09/12/24 1717 DINSMORE LANDSCAPE COMPAN 64547 AUG SUNLAND PARK 865.65
150548 11111 09/12/24 1717 DINSMORE LANDSCAPE COMPAN 64547 AUG TOLLGATE 54.10
150548 11111 09/12/24 1717 DINSMORE LANDSCAPE COMPAN 64547 AUG TRICIA WOODS 162.31
150548 11111 09/12/24 1717 DINSMORE LANDSCAPE COMPAN 64547 AUG WESTBROOK 162.31
150548 11111 09/12/24 1717 DINSMORE LANDSCAPE COMPAN 64541 AUG PARKS LANDSCAPE 12,660.18
150548 11111 09/12/24 1717 DINSMORE LANDSCAPE COMPAN 64221 AUG DOWNTOWN LNDSCAPE 2,705.17
150548 11111 09/12/24 1717 DINSMORE LANDSCAPE COMPAN 64547 AUG BELLGRVE LNDSCAPE 3,246.20
150548 11111 09/12/24 1717 DINSMORE LANDSCAPE COMPAN 64555 AUG TRAILS LANDSCAPE 1,623.10
TOTAL CHECK 69,144.08
150549 11111 09/12/24 1844 EXELOO CORPORATION 81161 VILLAGE PARKING IMPS (ARP 154,526.25
150550 11111 09/12/24 1797 FD CONSTRUCTION 81161 HAKONE ELCTRCL UPGRDE 24,220.00
150550 11111 09/12/24 1797 FD CONSTRUCTION 81161 HISTORICAL PARK DRAINAGE 37,500.00
150550 11111 09/12/24 1797 FD CONSTRUCTION 81161 HAKONE EMRG SEWER RPR 7,500.00
150550 11111 09/12/24 1797 FD CONSTRUCTION 81161 HISTORICAL PARK DRAIN 3,750.00
TOTAL CHECK 72,970.00
150551 11111 09/12/24 1797 FD CONSTRUCTION 62419 WILDWOOD PARK RR IMPS 7,500.00
150552 11111 09/12/24 1761 FOSTER&FOSTER CONSULTING 64155 GASB68 FY24 REPORT 1,700.00
150553 11111 09/12/24 500 GMJ CONSTRUCTION INC 22111 REF DEP ARB22-0074 198.73
150554 11111 09/12/24 14 HYDROTEC IRRIGATION EQUIP 64221 BIG BASIN INSTALL/RPR 409.67
150554 11111 09/12/24 14 HYDROTEC IRRIGATION EQUIP 64549 FRIENDSHP PK FNTN RPR 83.00
150554 11111 09/12/24 14 HYDROTEC IRRIGATION EQUIP 64549 CSP LEAK REPAIR 656.81
150554 11111 09/12/24 14 HYDROTEC IRRIGATION EQUIP 64549 PARAMOUNT COIL REPAIR 336.85
150554 11111 09/12/24 14 HYDROTEC IRRIGATION EQUIP 64549 LIBRARY SPRINKLER RPR 162.57
TOTAL CHECK 1,648.90
150555 11111 09/12/24 63 INTERSTATE TRAFFIC CONTRO 81121 SAFETY MIRRORS 1,278.59
150556 11111 09/12/24 500 JANET COSTA 61192 WELLNESS GRANT RMB 100.00
150557 11111 09/12/24 500 JS MILLER CONSTRUCTION IN 22111 REF DEP ARB23-0004 599.25
150557 11111 09/12/24 500 JS MILLER CONSTRUCTION IN 22113 REF DEP ARB23-004 345.00
TOTAL CHECK 944.25
150558 11111 09/12/24 1563 LOGAN & POWELL, LLP 65282 WVCWP LEGAL SVCS 232.00
11
SUNGARD PUBLIC SECTOR PAGE NUMBER: 3
DATE: 09/12/2024 CITY OF SARATOGA VENCHK11
TIME: 14:40:43 CHECK REGISTER ACCOUNTING PERIOD: 3/25
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
150559 11111 09/12/24 1546 LYNX TECHNOLOGIES, INC. 64341 JUL GIS SUPPORT (CDD) 525.00
150559 11111 09/12/24 1546 LYNX TECHNOLOGIES, INC. 64341 JUL GIS SUPPORT (PW) 525.00
150559 11111 09/12/24 1546 LYNX TECHNOLOGIES, INC. 64341 AUG GIS SUPPORT (CDD) 1,387.50
150559 11111 09/12/24 1546 LYNX TECHNOLOGIES, INC. 64341 AUG GIS SUPPORT (PW) 1,387.50
TOTAL CHECK 3,825.00
150560 11111 09/12/24 1750 MARIO TOPETE TREE CARE, I 64549 TREE MAINTENANCE 420.00
150560 11111 09/12/24 1750 MARIO TOPETE TREE CARE, I 81161 QUITO RD TREE MAINT 4,480.00
TOTAL CHECK 4,900.00
150561 11111 09/12/24 500 MAYURA JAYAM 68353 NBHD WATCH GRANT RMB 300.00
150562 11111 09/12/24 1164 MOUSER LAW FIRM 65271 AUG LEGAL SVCS 2,030.00
150562 11111 09/12/24 1164 MOUSER LAW FIRM 65273 AUG LEGAL SVCS 7,245.00
TOTAL CHECK 9,275.00
150563 11111 09/12/24 1792 MULLINS CONSTRUCTION INC 81161 GARDINER PK FENCING 22,973.00
150564 11111 09/12/24 1745 ODP BUSINESS SOLUTIONS, L 61111 OFFICE SUPPLIES 53.08
150565 11111 09/12/24 173 PACIFIC GAS & ELECTRIC 63111 CITYWIDE STREETLIGHTS 4.31
150565 11111 09/12/24 173 PACIFIC GAS & ELECTRIC 63111 PARKS/OPEN SPACE 291.02
150565 11111 09/12/24 173 PACIFIC GAS & ELECTRIC 63111 GATEWAY SERVICE 9.86
150565 11111 09/12/24 173 PACIFIC GAS & ELECTRIC 63111 EL CAMINO GRANDE PUMP 9.86
TOTAL CHECK 315.05
150566 11111 09/12/24 500 REGINA JOHNSON 22111 REF DEP ARB15-0052 206.32
150567 11111 09/12/24 87 SAN JOSE WATER COMPANY 63112 BUILDINGS 633.06
150567 11111 09/12/24 87 SAN JOSE WATER COMPANY 63112 PARKS/OPEN SPACE 5,953.60
150567 11111 09/12/24 87 SAN JOSE WATER COMPANY 63112 MEDIANS/PARKWAYS 3,404.20
150567 11111 09/12/24 87 SAN JOSE WATER COMPANY 63112 TRICIA WOODS 22.5% 45.33
150567 11111 09/12/24 87 SAN JOSE WATER COMPANY 63112 BEAUCHAMPS 3,181.16
150567 11111 09/12/24 87 SAN JOSE WATER COMPANY 63112 ALLENDALE LLA 281.39
150567 11111 09/12/24 87 SAN JOSE WATER COMPANY 63112 CUNNINGHM/GLSGW 77.5% 156.15
150567 11111 09/12/24 87 SAN JOSE WATER COMPANY 63112 HORSESHOE DR 80% 3,427.50
150567 11111 09/12/24 87 SAN JOSE WATER COMPANY 63112 CARNELIAN GLEN 20% 856.88
150567 11111 09/12/24 87 SAN JOSE WATER COMPANY 63112 FARWELL/THREE OAKS 661.58
TOTAL CHECK 18,600.85
150568 11111 09/12/24 1 SANTA CLARA COUNTY - DTAC 62325 AUG PARKING CITATIONS 437.50
150569 11111 09/12/24 109 SARATOGA FOOTHILL CLUB 61111 FACILITY RENTAL DEP 1,000.00
150570 11111 09/12/24 1006 SAVIANO COMPANY INC. 81161 KMP TENNIS COURT PROJ 600.00
150571 11111 09/12/24 1842 SMALL BEES 64549 YELLOW JACKER REMOVAL 425.00
150572 11111 09/12/24 236 SOLECTRIC ELECTRICAL 64537 ENGINEERING SUPPORT 2,451.25
150573 11111 09/12/24 1864 SPOSETO ENGINEERING INC 81161 GUAVA CT IMPS 9,932.25
150574 11111 09/12/24 1836 SANDMAN INC 81161 HISTORICAL PARK SD 2,722.66
150574 11111 09/12/24 1836 SANDMAN INC 81161 HISTORICAL PARK SD 7,205.83
150574 11111 09/12/24 1836 SANDMAN INC 81161 HISTORICAL PARK SD 2,519.61
150574 11111 09/12/24 1836 SANDMAN INC 81161 HISTORICAL PARK SD 1,996.25
12
SUNGARD PUBLIC SECTOR PAGE NUMBER: 4
DATE: 09/12/2024 CITY OF SARATOGA VENCHK11
TIME: 14:40:43 CHECK REGISTER ACCOUNTING PERIOD: 3/25
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
TOTAL CHECK 14,444.35
150575 11111 09/12/24 1261 THE FRUITGUYS 61192 EMPLOYEE WELLNESS 82.00
150575 11111 09/12/24 1261 THE FRUITGUYS 61192 EMPLOYEE WELLNESS 82.00
TOTAL CHECK 164.00
150576 11111 09/12/24 500 TING Y LIN 22111 REF DEP ARB21-0100 508.31
150576 11111 09/12/24 500 TING Y LIN 22113 REF DEP ARB21-0100 11,505.00
TOTAL CHECK 12,013.31
150577 11111 09/12/24 595 UNITED RENTALS NORTHWEST 81161 HAKONE PK RR REPAIRS 644.93
150577 11111 09/12/24 595 UNITED RENTALS NORTHWEST 81161 HAKONE PK RR REPAIRS 644.93
150577 11111 09/12/24 595 UNITED RENTALS NORTHWEST 81161 HAKONE PK RR REPAIRS 644.93
150577 11111 09/12/24 595 UNITED RENTALS NORTHWEST 81161 HAKONE PK RR REPAIRS 644.93
150577 11111 09/12/24 595 UNITED RENTALS NORTHWEST 81161 HAKONE IMPS 1,887.86
150577 11111 09/12/24 595 UNITED RENTALS NORTHWEST 81161 HAKONE IMPS 1,565.94
150577 11111 09/12/24 595 UNITED RENTALS NORTHWEST 81161 HAKONE IMPS 1,565.94
150577 11111 09/12/24 595 UNITED RENTALS NORTHWEST 81161 HAKONE IMPS 684.58
150577 11111 09/12/24 595 UNITED RENTALS NORTHWEST 81161 HAKONE IMPS 626.38
150577 11111 09/12/24 595 UNITED RENTALS NORTHWEST 81161 HAKONE IMPS 626.38
150577 11111 09/12/24 595 UNITED RENTALS NORTHWEST 81161 HAKONE IMPS 626.38
150577 11111 09/12/24 595 UNITED RENTALS NORTHWEST 81161 HAKONE IMPS 807.53
TOTAL CHECK 10,970.71
150578 11111 09/12/24 391 US BANK PURCHASING CARD P 62171 WVCWP FUEL 55.65
150578 11111 09/12/24 391 US BANK PURCHASING CARD P 63213 WVCWP INTERNET 165.06
150578 11111 09/12/24 391 US BANK PURCHASING CARD P 66111 WVCWP MTG EXPENSES 139.52
150578 11111 09/12/24 391 US BANK PURCHASING CARD P 61111 WVCWP OFFICE SUPPLIES 259.84
150578 11111 09/12/24 391 US BANK PURCHASING CARD P 61111 WVCWP OFFICE SUPPLIES 8.74
150578 11111 09/12/24 391 US BANK PURCHASING CARD P 61111 WVCWP OFFICE SUPPLIES 53.00
150578 11111 09/12/24 391 US BANK PURCHASING CARD P 61119 WVCWP OUTREACH SPPLS 17.65
150578 11111 09/12/24 391 US BANK PURCHASING CARD P 61119 WVCWP OUTREACH SUPPLS 19.99
150578 11111 09/12/24 391 US BANK PURCHASING CARD P 61119 WVCWP OUTREACH SUPPLS 38.27
150578 11111 09/12/24 391 US BANK PURCHASING CARD P 61119 WVCWP OUTREACH SUPPLS 14.08
150578 11111 09/12/24 391 US BANK PURCHASING CARD P 61119 WVCWP OUTREACH SUPPLS 157.86
150578 11111 09/12/24 391 US BANK PURCHASING CARD P 63211 WVCWP PHONE SVCS 192.21
150578 11111 09/12/24 391 US BANK PURCHASING CARD P 63211 WVCWP PHONE SVCS 90.31
150578 11111 09/12/24 391 US BANK PURCHASING CARD P 66111 WVCWP SOFTWARE RENEWL 55.99
150578 11111 09/12/24 391 US BANK PURCHASING CARD P 66211 WVCWP TRAINING/CONF 850.00
150578 11111 09/12/24 391 US BANK PURCHASING CARD P 66211 WVCWP TRAINING/CONF 850.00
150578 11111 09/12/24 391 US BANK PURCHASING CARD P 66211 WVCWP TRAINING/CONF 850.00
TOTAL CHECK 3,818.17
150579 11111 09/12/24 1437 WESTFALL ENGINEERS, INC. 81161 MONTE VISTA SURVEY 6,200.00
150579 11111 09/12/24 1437 WESTFALL ENGINEERS, INC. 81161 HISTORICAL PARK DRAINAGE 8,100.00
TOTAL CHECK 14,300.00
150580 11111 09/12/24 500 XI WANG 22113 REF DEP ARB21-0022 5,870.00
150580 11111 09/12/24 500 XI WANG 22111 REF DEP ARB21-0022 232.14
TOTAL CHECK 6,102.14
150581 11111 09/12/24 696 ZAG TECHNICAL SERVICES, I 64312 JUL IT CLOUD SVCS 978.00
150581 11111 09/12/24 696 ZAG TECHNICAL SERVICES, I 64315 JUL IT SUPPORT SVCS 256.25
150581 11111 09/12/24 696 ZAG TECHNICAL SERVICES, I 64312 AUG IT CLOUD SVCS 978.00
150581 11111 09/12/24 696 ZAG TECHNICAL SERVICES, I 64315 AUG IT SUPPORT SVCS 2,255.00
TOTAL CHECK 4,467.25
13
SUNGARD PUBLIC SECTOR PAGE NUMBER: 5
DATE: 09/12/2024 CITY OF SARATOGA VENCHK11
TIME: 14:40:43 CHECK REGISTER ACCOUNTING PERIOD: 3/25
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
TOTAL FUND 463,525.28
TOTAL REPORT 463,525.28
14
SUNGARD PUBLIC SECTOR PAGE NUMBER: 1
DATE: 09/19/2024 CITY OF SARATOGA VENCHK11
TIME: 12:20:59 CHECK REGISTER - FUND TOTALS ACCOUNTING PERIOD: 3/25
FUND FUND TITLE AMOUNT
111 GENERAL FUND 151,594.24
233 SARAHILLS LIGHTING DIST 258.59
244 CUNNINGHAM/GLASGOW LND 10.60
247 KERWIN RANCH LANDSCAPE 360.58
251 MCCARTYSVILLE LANDSCAPE 23.09
252 PRIDES CROSSING LANDSCAPE 34.73
253 SARATOGA LEGEND LANDSCAPE 2,279.49
254 SUNLAND PARK LANDSCAPE 894.51
271 BEUACHAMPS L&L 71.70
272 BELLGROVE L&L 882.04
274 HORSESHOE DRIVE L&L 11.00
276 TOLLGATE L&L 37.84
411 CIP STREET PROJECTS FUND 16,368.00
412 CIP PARKS PROJECT FUND 879.36
413 CIP FACILITY PROJECT FUND 14,780.00
414 CIP ADMIN PROJECTS FUND 5,310.00
435 ARPA/SLFRF FUND 6,843.80
611 LIABILITY /RISK MGMT FUND 85.00
621 OFFICE SUPPORT 274.00
622 IT SERVICES 710.26
623 VEHICLE & EQUIPMENT MAINT 6,162.76
624 BUILDING MAINTENANCE 27,017.79
633 BUILDING FFE REPLACEMENT 9,996.06
713 WVCWP AGENCY FUND 10,737.03
TOTAL REPORT 255,622.47
15
SUNGARD PUBLIC SECTOR PAGE NUMBER: 1
DATE: 09/19/2024 CITY OF SARATOGA VENCHK11
TIME: 12:19:37 CHECK REGISTER ACCOUNTING PERIOD: 3/25
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
150582 11111 09/19/24 234 A T & T 63211 PHONE LNS PARKS/LIB 32.01
150582 11111 09/19/24 234 A T & T 63211 EMER POTS LINE 31.49
150582 11111 09/19/24 234 A T & T 63211 EMER POTS LN CDD LBBY 31.31
150582 11111 09/19/24 234 A T & T 63211 EMER POTS LV VM 36.66
150582 11111 09/19/24 234 A T & T 63211 AM1610 RADIO 31.49
150582 11111 09/19/24 234 A T & T 63211 BOOK GO ROUND ALARM 61.70
150582 11111 09/19/24 234 A T & T 63211 CSP HVB FOR IRR 62.46
150582 11111 09/19/24 234 A T & T 63211 ELEC PANEL CVC THTR 31.49
TOTAL CHECK 318.61
150583 11111 09/19/24 546 ASSOC OF BAY AREA GOV/ABA 63111 GAS SERVICE 2,070.35
150584 11111 09/19/24 1130 ABLE SEPTIC TANK SVC 81161 HAKONE GARDENS RR IMP 418.75
150584 11111 09/19/24 1130 ABLE SEPTIC TANK SVC 81161 HAKONE GARDENS RR IMP 2,050.00
TOTAL CHECK 2,468.75
150585 11111 09/19/24 1692 AECOM TECHNICAL SERVICES 22119 ENV21-011 HOUSE VNYRD 46,395.25
150586 11111 09/19/24 1137 BEAR ELECTRICAL SOLUTIONS 64537 STREET LIGHT MAINT 2,150.00
150587 11111 09/19/24 1162 CAPITOL CHEVROLET 64611 VEHICLE MAINTENANCE 2,152.15
150588 11111 09/19/24 188 CITY OF CAMPBELL 62624 WVCWP 24/25 OCT LEASE 2,099.32
150589 11111 09/19/24 1569 COMCAST 63213 COMCAST (PRIMARY) 561.67
150590 11111 09/19/24 1152 CORODATA RECORDS MANAGEME 62631 AUG RECORDS STORAGE 274.00
150591 11111 09/19/24 378 EKIM PAINTING - NORTH, IN 81161 LIB EXTERIOR PAINTING 9,000.00
150591 11111 09/19/24 378 EKIM PAINTING - NORTH, IN 81161 LIBRARY REPAIRS 4,880.00
TOTAL CHECK 13,880.00
150592 11111 09/19/24 1853 ENGEL RESEARCH PARTNERS, 64745 WVCWP FOCUS GROUP 3,750.00
150593 11111 09/19/24 1688 ENVIRONMENTAL SCIENCE ASS 81141 BLUE HILLS PED XING 879.36
150594 11111 09/19/24 500 ERIC ZHAO 22111 REF DEP ARB20-0038 286.78
150595 11111 09/19/24 419 EVENT SERVICES 64554 HERITAGE ORCHARD RR 809.13
150596 11111 09/19/24 454 GACHINA LANDSCAPE MANAGEM 81161 SEP MNTHLY WEED ABATE 936.00
150596 11111 09/19/24 454 GACHINA LANDSCAPE MANAGEM 81161 RAVINE RD WEED ABTMNT 3,162.00
TOTAL CHECK 4,098.00
150597 11111 09/19/24 1268 GIULIANI & KULL - SAN JOS 22119 JOB#09153 ULS23-0011 935.00
150597 11111 09/19/24 1268 GIULIANI & KULL - SAN JOS 22119 JOB#09153 ULS23-0007 1,530.00
150597 11111 09/19/24 1268 GIULIANI & KULL - SAN JOS 22119 JOB#09153 SUB22-0001 680.00
150597 11111 09/19/24 1268 GIULIANI & KULL - SAN JOS 65519 JOB#09153 MARSHALL LN 170.00
150597 11111 09/19/24 1268 GIULIANI & KULL - SAN JOS 22119 JOB#09153 ULS22-0015 255.00
150597 11111 09/19/24 1268 GIULIANI & KULL - SAN JOS 65411 JOB#09153A QUAIL ACRE 85.00
150597 11111 09/19/24 1268 GIULIANI & KULL - SAN JOS 22119 JOB#09153A ULS23-0012 680.00
150597 11111 09/19/24 1268 GIULIANI & KULL - SAN JOS 22119 JOB#09153A ULS24-0004 340.00
TOTAL CHECK 4,675.00
150598 11111 09/19/24 1771 GOT GOPHERS INC 64545 ORCHARD PEST- AUG 550.00
16
SUNGARD PUBLIC SECTOR PAGE NUMBER: 2
DATE: 09/19/2024 CITY OF SARATOGA VENCHK11
TIME: 12:19:37 CHECK REGISTER ACCOUNTING PERIOD: 3/25
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
150599 11111 09/19/24 463 GRAINGER 61133 FACILITIES SUPPLIES 45.43
150600 11111 09/19/24 1608 GREEN HALO SYSTEMS INC. 64323 SEP TRACKING FEE 223.00
150601 11111 09/19/24 1296 HD SUPPLY CONSTRUCTION SU 61132 JANITORIAL SUPPLIES 10.87
150602 11111 09/19/24 14 HYDROTEC IRRIGATION EQUIP 81161 GUAVA CT IMPS 1,248.50
150603 11111 09/19/24 63 INTERSTATE TRAFFIC CONTRO 61341 FALL HAZARD SIGNS 315.00
150604 11111 09/19/24 1595 KEENAN & ASSOCIATES 67711 WVCWP AUTO INS Q3 383.00
150604 11111 09/19/24 1595 KEENAN & ASSOCIATES 67713 WVCWP LIAB INS Q3 3,273.00
TOTAL CHECK 3,656.00
150605 11111 09/19/24 1563 LOGAN & POWELL, LLP 65282 WVCWP AUG LEGAL SVCS 1,200.31
150606 11111 09/19/24 79 MUNISERVICES/AVENU 64154 SUTA SRVC Q1 2024 68.35
150607 11111 09/19/24 500 NAYANTARA PATEL 43481 TREE REF TRP24-0257 141.00
150608 11111 09/19/24 1572 NBBM SERVICES, INC 64551 JUL WKND PK RESTROOM 4,239.83
150608 11111 09/19/24 1572 NBBM SERVICES, INC 64551 AUG WKND PK RESTROOM 4,239.83
150608 11111 09/19/24 1572 NBBM SERVICES, INC 64551 SEP WKND PK RESTROOM 4,239.83
TOTAL CHECK 12,719.49
150609 11111 09/19/24 1572 NBBM SERVICES, INC 64511 JANITORIAL SERVICES 1,590.00
150610 11111 09/19/24 1572 NBBM SERVICES, INC 64511 JANITORIAL SERVICES 1,200.00
150611 11111 09/19/24 1324 READYREFRESH 62614 DRINKING WATER SVC 120.84
150612 11111 09/19/24 1658 ORCHARD KEEPERS, INC. 64554 AUG ORCHARD MAINT 17,582.62
150613 11111 09/19/24 918 O'REILLY AUTO PARTS 61361 AUTO SUPPLIES 84.99
150614 11111 09/19/24 1087 OSCAR URVIZO TELLEZ/OSCAR 64581 PRSPCT BRNCH/TREE RMV 1,505.00
150614 11111 09/19/24 1087 OSCAR URVIZO TELLEZ/OSCAR 64581 4TH ST BRNCH/TREE RMV 4,460.00
TOTAL CHECK 5,965.00
150615 11111 09/19/24 173 PACIFIC GAS & ELECTRIC 63111 LIB/LANDSCAPE LIGHTS 24.64
150615 11111 09/19/24 173 PACIFIC GAS & ELECTRIC 63111 CITYWIDE STREETLIGHTS 28.57
150615 11111 09/19/24 173 PACIFIC GAS & ELECTRIC 63111 VILLAGE LIGHTING 546.77
TOTAL CHECK 599.98
150616 11111 09/19/24 173 PACIFIC GAS & ELECTRIC 63111 AZULE LIGHTING 286.53
150616 11111 09/19/24 173 PACIFIC GAS & ELECTRIC 63111 BEAUCHAMPS 71.70
150616 11111 09/19/24 173 PACIFIC GAS & ELECTRIC 63111 BELLGROVE CIRCLE 882.04
150616 11111 09/19/24 173 PACIFIC GAS & ELECTRIC 63111 BUILDINGS 15,421.70
150616 11111 09/19/24 173 PACIFIC GAS & ELECTRIC 63111 CITYWIDE STREETLIGHTS 1,109.79
150616 11111 09/19/24 173 PACIFIC GAS & ELECTRIC 63111 CUNNINGHAM/GLASCOW 10.60
150616 11111 09/19/24 173 PACIFIC GAS & ELECTRIC 63111 HORSESHOE DR LNDSCAPE 11.00
150616 11111 09/19/24 173 PACIFIC GAS & ELECTRIC 63111 MCCARTYSVILLE 23.09
150616 11111 09/19/24 173 PACIFIC GAS & ELECTRIC 63111 PARKS/OPEN SPACE 2,047.07
150616 11111 09/19/24 173 PACIFIC GAS & ELECTRIC 63111 PRIDES CROSSING 34.73
150616 11111 09/19/24 173 PACIFIC GAS & ELECTRIC 63111 QUITO LIGHTING 782.97
150616 11111 09/19/24 173 PACIFIC GAS & ELECTRIC 63111 SARAHILLS LIGHTING 258.59
17
SUNGARD PUBLIC SECTOR PAGE NUMBER: 3
DATE: 09/19/2024 CITY OF SARATOGA VENCHK11
TIME: 12:19:37 CHECK REGISTER ACCOUNTING PERIOD: 3/25
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
150616 11111 09/19/24 173 PACIFIC GAS & ELECTRIC 63111 TOLLGATE 37.84
150616 11111 09/19/24 173 PACIFIC GAS & ELECTRIC 63111 TRAFFIC SIGNALS 2,250.42
150616 11111 09/19/24 173 PACIFIC GAS & ELECTRIC 63111 VILLAGE LIGHTING 4,744.65
TOTAL CHECK 27,972.72
150617 11111 09/19/24 1092 PALACE ART & OFFICE SUPPL 61111 OFFICE SUPPLIES 35.35
150617 11111 09/19/24 1092 PALACE ART & OFFICE SUPPL 61111 OFFICE SUPPLIES 71.32
150617 11111 09/19/24 1092 PALACE ART & OFFICE SUPPL 61111 OFFICE SUPPLIES 53.03
TOTAL CHECK 159.70
150618 11111 09/19/24 1623 PIA LUSK 66212 WVCWP FUEL & MILEAGE 21.52
150619 11111 09/19/24 629 QUALITY STRIPING, INC 81161 CARRICK ST STRIPING 8,620.00
150620 11111 09/19/24 1619 RICHARDSON CONSULTING 65411 ENV19-0005 PLAN REV 229.50
150621 11111 09/19/24 87 SAN JOSE WATER COMPANY 63112 MEDIANS/PARKWAYS 3,562.31
150621 11111 09/19/24 87 SAN JOSE WATER COMPANY 63112 MED/KERWIN RANCH 40% 240.39
150621 11111 09/19/24 87 SAN JOSE WATER COMPANY 63112 SUNLAND PARK 894.51
150621 11111 09/19/24 87 SAN JOSE WATER COMPANY 63112 SARA LEGENDS MINA WAY 2,279.49
150621 11111 09/19/24 87 SAN JOSE WATER COMPANY 63112 KERWIN RANCH 60% 360.58
TOTAL CHECK 7,337.28
150622 11111 09/19/24 1039 SANCHEZ ELECTRIC, INC. 64523 LOBBY LIGHTS UPDATE 607.18
150622 11111 09/19/24 1039 SANCHEZ ELECTRIC, INC. 64529 MAY & JUN GENERTR SVC 977.50
TOTAL CHECK 1,584.68
150623 11111 09/19/24 1039 SANCHEZ ELECTRIC, INC. 77268 INSTALL LIB EV STATN 9,996.06
150624 11111 09/19/24 98 SARATOGA CHAMBER OF COMME 68582 CAR SHOW REIMB 1,192.00
150625 11111 09/19/24 98 SARATOGA CHAMBER OF COMME 68519 CHAMBER EVENT REIMB 8,578.16
150626 11111 09/19/24 1601 SHEILA TUCKER 66212 WVCWP SUPPLIES REIMB 9.88
150627 11111 09/19/24 1842 SMALL BEES 64545 YELLOW JACKET REMOVAL 425.00
150628 11111 09/19/24 1394 ST. FRANCIS ELECTRIC, LLC 64534 SARATGA SIGNL & XWALK 2,541.00
150628 11111 09/19/24 1394 ST. FRANCIS ELECTRIC, LLC 64534 3RD/OAK CROSSWALK RPR 434.00
TOTAL CHECK 2,975.00
150629 11111 09/19/24 248 STATE OF CA FRANCHISE TAX 21252 DED:2011 FTB W/H 245.00
150630 11111 09/19/24 1246 STATEWIDE TRAFFIC SAFETY 68582 EVENT TRAFFIC CONTROL 9,492.50
150630 11111 09/19/24 1246 STATEWIDE TRAFFIC SAFETY 68582 SAFETY SIGN RENTAL 1,200.00
TOTAL CHECK 10,692.50
150631 11111 09/19/24 253 STEVE BENZING ARCHITECT 81161 PRELIMINARY SITE MTG 900.00
150632 11111 09/19/24 1453 SUPERION, LLC 81161 PERMIT SOFTWARE/SVCS 3,960.00
150633 11111 09/19/24 343 TMT ENTERPRISES INC 64552 CONGRESS SP PK SOIL 1,373.92
150634 11111 09/19/24 595 UNITED RENTALS NORTHWEST 81161 HAKONE PARK RR RPRS 644.93
150635 391 US BANK PURCHASING CARD P VOID: MULTI STUB CHECK
18
SUNGARD PUBLIC SECTOR PAGE NUMBER: 4
DATE: 09/19/2024 CITY OF SARATOGA VENCHK11
TIME: 12:19:37 CHECK REGISTER ACCOUNTING PERIOD: 3/25
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
150636 391 US BANK PURCHASING CARD P VOID: MULTI STUB CHECK
150637 391 US BANK PURCHASING CARD P VOID: MULTI STUB CHECK
150638 11111 09/19/24 391 US BANK PURCHASING CARD P 61133 FACILITIES SUPPLIES 146.22
150638 11111 09/19/24 391 US BANK PURCHASING CARD P 63113 RECYCLING SERVICES 200.00
150638 11111 09/19/24 391 US BANK PURCHASING CARD P 61323 PAINT SUPPLIES 15.87
150638 11111 09/19/24 391 US BANK PURCHASING CARD P 62251 TRAINING/CONFERENCE 50.00
150638 11111 09/19/24 391 US BANK PURCHASING CARD P 61111 OFFICE SUPPLIES 9.94
150638 11111 09/19/24 391 US BANK PURCHASING CARD P 68655 SAFETY FAIR SUPPLIES 2,839.38
150638 11111 09/19/24 391 US BANK PURCHASING CARD P 81141 EMERGENCY FLYER 1,350.00
150638 11111 09/19/24 391 US BANK PURCHASING CARD P 81161 NOTICE FLYER 450.00
150638 11111 09/19/24 391 US BANK PURCHASING CARD P 61341 LANDSCAPE SUPPLIES 519.43
150638 11111 09/19/24 391 US BANK PURCHASING CARD P 66211 TRAINING/CONFERENCE 480.00
150638 11111 09/19/24 391 US BANK PURCHASING CARD P 61312 TOOLS & EQUIPMENT 70.98
150638 11111 09/19/24 391 US BANK PURCHASING CARD P 68651 MEETING EXPENSES 96.97
150638 11111 09/19/24 391 US BANK PURCHASING CARD P 61278 SOFTWARE RENEWAL 359.95
150638 11111 09/19/24 391 US BANK PURCHASING CARD P 68655 SAFETY FAIR SUPPLIES 100.01
150638 11111 09/19/24 391 US BANK PURCHASING CARD P 68655 PUBLIC SAFETY EVNT SP 777.03
150638 11111 09/19/24 391 US BANK PURCHASING CARD P 61112 POSTAGE 47.55
150638 11111 09/19/24 391 US BANK PURCHASING CARD P 64121 PRINTING SERVICES 373.49
150638 11111 09/19/24 391 US BANK PURCHASING CARD P 61113 BOOKS 99.70
150638 11111 09/19/24 391 US BANK PURCHASING CARD P 64324 SOFTWARE RENEWAL 1,188.00
150638 11111 09/19/24 391 US BANK PURCHASING CARD P 61111 OFFICE SUPPLIES 156.86
150638 11111 09/19/24 391 US BANK PURCHASING CARD P 61111 NOTARY SERVICES 85.00
150638 11111 09/19/24 391 US BANK PURCHASING CARD P 66112 MEETING EXPENSES 32.03
150638 11111 09/19/24 391 US BANK PURCHASING CARD P 66112 SAFETY FAIR SUPPLIES 128.01
150638 11111 09/19/24 391 US BANK PURCHASING CARD P 66111 MEETING EXPENSES 26.68
150638 11111 09/19/24 391 US BANK PURCHASING CARD P 66211 TRAINING/CONFERENCE 100.00
150638 11111 09/19/24 391 US BANK PURCHASING CARD P 61354 CERT SUPPLIES 14.18
150638 11111 09/19/24 391 US BANK PURCHASING CARD P 62131 ADVERTISING SUPPLIES 777.03
150638 11111 09/19/24 391 US BANK PURCHASING CARD P 61341 LANDSCAPE SUPPLIES 587.66
150638 11111 09/19/24 391 US BANK PURCHASING CARD P 66111 MEETING EXPENSES 82.00
150638 11111 09/19/24 391 US BANK PURCHASING CARD P 61313 UNIFORM 474.88
150638 11111 09/19/24 391 US BANK PURCHASING CARD P 64549 SECURITY SERVICES 53.91
150638 11111 09/19/24 391 US BANK PURCHASING CARD P 61111 OFFICE SUPPLIES 54.55
150638 11111 09/19/24 391 US BANK PURCHASING CARD P 66321 MEETING EXPENSES 106.73
150638 11111 09/19/24 391 US BANK PURCHASING CARD P 61116 EMPLOYEE RECOGNITION 100.35
150638 11111 09/19/24 391 US BANK PURCHASING CARD P 66311 JOB POSTING 75.00
150638 11111 09/19/24 391 US BANK PURCHASING CARD P 61111 NOTARY SERVICES 85.00
150638 11111 09/19/24 391 US BANK PURCHASING CARD P 66111 MEETING EXPENSES 25.89
150638 11111 09/19/24 391 US BANK PURCHASING CARD P 61165 MEETING SUPPLIES 66.43
150638 11111 09/19/24 391 US BANK PURCHASING CARD P 68655 SAFETY FAIR SUPPLIES 2,782.00
150638 11111 09/19/24 391 US BANK PURCHASING CARD P 61163 MEETING SUPPLIES 22.08
150638 11111 09/19/24 391 US BANK PURCHASING CARD P 61111 OFFICE SUPPLIES 242.76
150638 11111 09/19/24 391 US BANK PURCHASING CARD P 61111 OFFICE SUPPLIES 290.86
150638 11111 09/19/24 391 US BANK PURCHASING CARD P 66111 TRAINING EXPENSES 162.29
150638 11111 09/19/24 391 US BANK PURCHASING CARD P 62251 MEMBERSHIP DUES 400.00
150638 11111 09/19/24 391 US BANK PURCHASING CARD P 61117 OFFICE EQUIPMENT 261.89
150638 11111 09/19/24 391 US BANK PURCHASING CARD P 66211 TRAINING 89.99
150638 11111 09/19/24 391 US BANK PURCHASING CARD P 61166 MEETING EXPENSES 113.14
150638 11111 09/19/24 391 US BANK PURCHASING CARD P 61111 OFFICE SUPPLIES 57.51
150638 11111 09/19/24 391 US BANK PURCHASING CARD P 61133 FACILITIES SUPPLIES 20.04
150638 11111 09/19/24 391 US BANK PURCHASING CARD P 61173 OFFICE SUPPLIES 290.92
150638 11111 09/19/24 391 US BANK PURCHASING CARD P 61112 POSTAGE 65.56
19
SUNGARD PUBLIC SECTOR PAGE NUMBER: 5
DATE: 09/19/2024 CITY OF SARATOGA VENCHK11
TIME: 12:19:37 CHECK REGISTER ACCOUNTING PERIOD: 3/25
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
150638 11111 09/19/24 391 US BANK PURCHASING CARD P 62251 SUBSCRIPTION RENEWAL 120.00
150638 11111 09/19/24 391 US BANK PURCHASING CARD P 81161 HIST PARK ARPA SUPPL 2,215.87
150638 11111 09/19/24 391 US BANK PURCHASING CARD P 61313 UNIFORM 1,857.47
150638 11111 09/19/24 391 US BANK PURCHASING CARD P 61313 UNIFORM 45.79
150638 11111 09/19/24 391 US BANK PURCHASING CARD P 61342 LANDSCAPE SUPPLIES 100.01
150638 11111 09/19/24 391 US BANK PURCHASING CARD P 64611 VEH #129 MAINTENANCE 775.62
150638 11111 09/19/24 391 US BANK PURCHASING CARD P 64611 VEH #142 MAINTENANCE 30.17
150638 11111 09/19/24 391 US BANK PURCHASING CARD P 64611 VEH #130 MAINTENANCE 583.12
150638 11111 09/19/24 391 US BANK PURCHASING CARD P 64611 VEH #133 MAINTENANCE 2,536.71
150638 11111 09/19/24 391 US BANK PURCHASING CARD P 61313 UNIFORM 251.51
150638 11111 09/19/24 391 US BANK PURCHASING CARD P 66211 TRAINING/CONFERENCE 60.00
150638 11111 09/19/24 391 US BANK PURCHASING CARD P 66211 TRAINING/CONF EXPENSE 218.96
150638 11111 09/19/24 391 US BANK PURCHASING CARD P 64323 SOFTWARE RENEWAL 54.00
TOTAL CHECK 25,854.98
150639 11111 09/19/24 395 VERIZON WIRELESS 63212 ADMIN SERVICES 103.80
150639 11111 09/19/24 395 VERIZON WIRELESS 63212 BUILDING & INSPECTION 114.03
150639 11111 09/19/24 395 VERIZON WIRELESS 63212 CITY MANAGER OFFICE 51.62
150639 11111 09/19/24 395 VERIZON WIRELESS 63212 GENERAL ENGINEERING 200.12
150639 11111 09/19/24 395 VERIZON WIRELESS 63212 IT SERVICES 113.24
150639 11111 09/19/24 395 VERIZON WIRELESS 63212 PARKS 70.42
150639 11111 09/19/24 395 VERIZON WIRELESS 63212 STREETS 80.07
TOTAL CHECK 733.30
150640 11111 09/19/24 1524 VILLALOBOS & ASSOCIATES 81161 SARA/SUNNYVALE RD RPR 3,200.00
150641 11111 09/19/24 435 WEST VALLEY SANITATION DI 63112 SEWER SVCS 7/24-6/25 4,460.84
150642 11111 09/19/24 1815 WHITE CAP , LP 81161 HISTORICAL PARK ARPA 265.75
TOTAL FUND 255,622.47
TOTAL REPORT 255,622.47
20
SARATOGA CITY COUNCIL
MEETING DATE:October 2, 2024
DEPARTMENT:Administrative Services
PREPARED BY:Ann Xu, Finance Manager
SUBJECT:Treasurer’s Report for the Month Ended July 31, 2024
RECOMMENDED ACTION:
Review and accept the Treasurer’s Report for the month ended July 31, 2024.
BACKGROUND:
California government code section 41004 requires that the City Treasurer submits to the City
Clerk and the legislative body a written report and accounting of all receipts, disbursements, and
fund balances. The Municipal Code of the City of Saratoga, Article 2-20, Section 2-20.035
designates the City Manager as the City Treasurer. This report is prepared to fulfill this
requirement.
The following attachments provide financial transaction data for the City of Saratoga’s Funds
collectively as well as specifically for the City’s General (Operating) Fund, changes in investment
pool balances, and historical investment returns.
FISCAL STATEMENT:
Cash and Investments Balance by Fund
As of July 31, 2024, the City’s unaudited cash and investments totaled $47,392,016. The City
Council’s adopted policy on the Working Capital Reserve Fund states that effective July 1, 2016:
for cash flow purposes and to avoid the occurrence of dry period financing, pooled cash from all
funds should not be allowed to fall below $1,000,000. The total pooled cash balance of $47.4
million exceeds the minimum amount required.
Comerica Bank 3,607,765$
Deposit with LAIF 38,186,961$
Deposit with CalTRUST 5,597,290$
Total Cash 47,392,016$
Cash Summary
21
City’s Current Financial Position
In accordance with California government code section 53646 (b) (3), the City is financially well
positioned and able to meet its estimated expenditure requirements for the next six months. As of
July 31, 2024, the City’s financial position (Assets $48.5M, Liabilities $8.9M, and Fund Equity
$39.6M) remains very strong and there are no issues in meeting financial obligations now or in
the foreseeable future.
The following Fund Balance schedule represents actual funding available for all funds at the end
of the monthly period. This amount differs from the above Cash Summary schedule as assets and
liabilities are components of the fund balance. As illustrated in the summary below, Total Cash
is adjusted by the addition of Total Assets less the amount of Total Liabilities to arrive at the
Ending Fund Balance –which represents the actual amount of funds available.
ATTACHMENTS:
Table 1 – Change in Total Fund Balances by Fund
Table 2 – Change in Total Fund Balances by CIP Project
Chart 1 – Change in Investment Pool Balance by Month
Table 3 – Local Agency Investment Fund (LAIF) Quarterly Apportionment Rates
Table 4 – CalTRUST Liquidity Fund Quarterly Yield Rates
"+
Total Cash 47,392,016$
Plus: Assets 1,124,850
Less: Liabilities (8,923,232)
Ending Fund Balance 39,593,634$
Adjusting Cash to Ending Fund Balance
22
TABLE 1: CHANGES IN TOTAL FUND BALANCE
*Negative fund balance due to authorized spending of anticipated revenues
**Includes long-term debt for Arrowhead Community Facilities District Bond
***Fund balances are unaudited.
Fund Description
Prior Year
Carryforward
7/1/2024***
Increase/
(Decrease)
Jul
Current
Revenue
Current
Expenditure Transfer In Transfer Out
Fund Balance
7/31/2024
General Fund
Committed Fund Balances:
Hillside Stability Reserve 1,000,000 - - - - - 1,000,000
Assigned Fund Balances:
Future Capital Project Reserve 4,120,406 - - - - - 4,120,406
Carryforwards Reserve 100,000 - - - - - 100,000
Road and Facility Replacement Reserve 3,700,000 - - - - - 3,700,000
Unassigned Fund Balances:
Working Capital Reserve 1,000,000 - - - - - 1,000,000
Fiscal Stabilization Reserve 3,150,000 - - - - - 3,150,000
Compensated Absences Reserve 330,000 - - - - - 330,000
Other Unassigned Fund Balance Reserve (Pre YE distribution)4,631,761 - 539,719 (1,858,303) - - 3,313,177
General Fund Total 18,032,167 - 539,719 (1,858,303) - - 16,713,583
Special Revenue
Landscape/Lighting Districts 1,144,607 - - (3,010) - - 1,141,597
Special Revenue Fund Total 1,144,607 - - (3,010) - - 1,141,597
Debt Service
Library Bond 1,013,048 - - (741,093) - - 271,955
Arrowhead Bond (1,380,344) - - - - - (1,380,344) **
Debt Service Fund Total (367,296) - - (741,093) - - (1,108,389)
Internal Service Fund
Liability/Risk Management 721,210 - - (5,035) - - 716,175
Workers Compensation 242,128 - - (71,784) - - 170,344
Office Support 167,180 - 1,220 (1,400) - - 167,000
Information Technology Services 830,470 - - (48,809) - - 781,660
Vehicle & Equipment Maintenance 180,302 - - (10,614) - - 169,688
Facility Maintenance 680,341 - - (32,797) - - 647,544
Vehicle & Equipment Replacement 905,033 - - - - - 905,033
Technology Replacement 1,018,872 - - - - - 1,018,872
Facility FFE Replacement 1,051,642 - - - - - 1,051,642
Internal Service Fund Total 5,797,178 - 1,220 (170,440) - - 5,627,958
Trust/Agency
WVCWP Agency Fund 683,181 - - (36,219) - - 646,962
Trust/Agency Fund Total 683,181 - - (36,219) - - 646,962
Capital Project
Street Projects 4,123,585 - - (1,687) - - 4,121,898
Park and Trail Projects 750,203 - - - - - 750,203
Facility Projects 384,059 - - - - - 384,059
Administrative Projects 2,023,416 - 75,901 (33,130) - - 2,066,187
Tree Fine Projects 41,216 - 4,800 - - - 46,016
Park In-Lieu Projects 1,384,906 - 32,343 (5,799) - - 1,411,450
CIP Grant Street Projects (97,877) - - (5,300) - - (103,177) *
CIP Grant Park & Trail Projects 1,231,129 - (10,000) - - - 1,221,129
CIP Grant Administrative Projects (206,434) - - - - - (206,434) *
CIP Grant ARPR/SLFRF Projects 5,290,785 - - - - - 5,290,785
Gas Tax Fund Projects 1,589,808 - - - - - 1,589,808
CIP Fund Total 16,514,794 - 103,044 (45,915) - - 16,571,924
Total City 41,804,631 - 643,983 (2,854,980) - - 39,593,634
23
TABLE 2: FUND BALANCES BY CIP PROJECT
*Negative fund balance due to authorized spending of anticipated revenues
***Fund balances are unaudited.
CIP Funds/Projects
Prior Year
Carryforward
7/1/2024***
Increase/
(Decrease)
Jul
Current
Revenue
Current
Expenditure Transfer In Transfer Out
Fund Balance
7/31/2024
Street Projects
Annual Road Improvements 1,440,753 - - (1,687) - - 1,439,067
Roadway Safety & Traffic Calming 849 - - - - - 849
Traffic Signal Controller Upgrades 17,504 - - - - - 17,504
Safe Routes to School Implementation 136,300 - - - - - 136,300
Citywide Bikeways and Sidewalk Master Plan 57,395 - - - - - 57,395
Prospect/Saratoga Median Improvement 306,254 - - - - - 306,254
Village Clock 2,560 - - - - - 2,560
Annual Infrastructure Maintenance & Repairs 54,247 - - - - - 54,247
Annual Corrugated Pipe Rehabilitation Project 165,005 - - - - - 165,005
Saratoga Village Crosswalk & Sidewalk Rehabilitation 26,932 - - - - - 26,932
Quito Road Sidewalk Improvements 43,370 - - - - - 43,370
Saratoga/Sunnyvale Road Sidewalk 92,158 - - - - - 92,158
Quito Road Sidewalk Gap Closure Phase 1 182,609 - - - - - 182,609
Quito Road Sidewalk Rehabilitation Gap Closure Phase 2 300,000 - - - - - 300,000
Fourth Street Bridge Widening 134,331 - - - - - 134,331
Quito Road Bridge Replacement 127,478 - - - - - 127,478
Quito Road Bridge - ROW Acquisition 3,662 - - - - - 3,662
Bridge Rehabilitation Project Phase 1 700,000 - - - - - 700,000
Annual Retaining Wall Maintenance & Repairs 299,401 - - - - - 299,401
Mt. Eden Erosion Repair 32,777 - - - - - 32,777
Total Street Projects 4,123,585 - - (1,687) - - 4,121,898
Parks & Trails Projects
Park/Trail Repairs 124,830 - - - - - 124,830
Hakone Gardens Infrastructure Improvements 9,390 - - - - - 9,390
Hakone Pond Reconstruction 300,000 - - - - - 300,000
Guava/Fredericksburg Entrance 77,650 - - - - - 77,650
Saratoga Village to Quarry Park Walkway - Design 228,989 - - - - - 228,989
Park and Trail Fire Mitigation 9,344 - - - - - 9,344
Total Parks & Trails Projects 750,203 - - - - - 750,203
Facility Projects
Open Work Space 76,500 - - - - - 76,500
Civic Theater Improvements 53,159 - - - - - 53,159
PEG Funded Project 236,329 - - - - - 236,329
Library Building Exterior Maintenance 18,070 - - - - - 18,070
Total Facility Projects 384,059 - - - - - 384,059
Administrative and Technology Projects
Safe Routes to School 158,755 - - - - - 158,755
Software Technology Management 323,544 - 32,322 (33,130) - - 322,737
LLD Initiation Match Program (15,669) - - - - - (15,669) *
Horseshoe Beautification 5,751 - - - - - 5,751
Citywide Accessibility Assessment 67,233 - - - - - 67,233
City Art Program 103,669 - - - - - 103,669
Safe Routes to School Needs Assessment 14,932 - - - - - 14,932
El Quito Neighborhood Improvements 284,507 - - - - - 284,507
ADA Self Assessment 289,750 - - - - - 289,750.00
General Plan Update 790,943 - 43,579 - - - 834,522
Total Administrative and Technology Projects 2,023,416 - 75,901 (33,130) - - 2,066,187
24
TABLE 2 (cont.): FUND BALANCES BY CIP PROJECT
*Negative fund balance due to authorized spending of anticipated revenues
***Fund balances are unaudited.
CIP Funds/Projects
Prior Year
Carryforward
7/1/2024***
Increase/
(Decrease)
Jul
Current
Revenue
Current
Expenditure Transfer In Transfer Out
Fund Balance
7/31/2024
Tree Fine Projects
Citywide Tree Planting Program 41,216 - 4,800 - - - 46,016
Total Tree Fine Projects 41,216 - 4,800 - - - 46,016
Park In-Lieu Projects
Orchard Irrigation & Tree Planting 3,237 - - - - - 3,237
Hakone Gardens Infrastructure 25,838 - - (5,799) - - 20,040
Hakone Gardens Neighbor Wood Fence Replacement 5,750 - - - - - 5,750
Quarry Park Maintenance Building Utility Project 11,150 - - - - - 11,150
EL Quito Park Pickleball 1,257 - - - - - 1,257
Joe's Trail Phase II 130,755 - - - - - 130,755
Joe's Trail Phase III 264,000 - - - - - 264,000
Trail Pet Stations 25,000 - - - - - 25,000
Saratoga Village to Quarry Park Walkway - Design 223,810 - - - - - 223,810
Village Oaks Bridge Reconstruction and Erosion Control 30,000 - - - - - 30,000
Hakone Gardens to Quarry Park Trail Gap Closure Phase 1 50,000 - - - - - 50,000
Park and Trail Fire Mitigation 35,905 - - - - - 35,905
Unallocated Park In-Lieu Funds 578,203 - 32,343 - - - 610,546
Total Park In-Lieu Projects 1,384,906 - 32,343 (5,799) - - 1,411,450
CIP Grant Street Projects
Local Roadway Safety Plan (4,882) - - - - - (4,882) *
Prospect/Saratoga Median Improvement (19,217) - - - - - (19,217) *
Saratoga Ave Sidewalk (96,841) - - (5,300) - - (102,141) *
Village Sidewalk, Curb & Gutter - Phase II Construction (91) - - - - - (91) *
Saratoga Village Crosswalk & Sidewalk Rehabilitation (834) - - - - - (834) *
4th Street Bridge 15,011 - - - - - 15,011
Quito Bridge Replacement 18,597 - - - - - 18,597
Quito Road Bridges - ROW Acquisition (9,619) - - - - - (9,619) *
Total CIP Grant Street Projects (97,877) - - (5,300) - - (103,177)
CIP Grant Park & Trail Projects
Blue Hills Elementary Pedestrian Crossing at UPPR 1,185,110 - - - - - 1,185,110
Park and Trail Fire Mitigation 46,019 - (10,000) - - - 36,019
Total CIP Grant Park & Trail Projects 1,231,129 - (10,000) - - - 1,221,129
CIP Grant Administrative Projects
CDD Software/ADA 39,736 - - - - - 39,736
Safe Routes to School Needs Assessment (24,990) - - - - - (24,990) *
General Plan Update (LEAP)(221,180) - - - - - (221,180) *
Total CIP Grant Administrative Projects (206,434) - - - - - (206,434)
CIP Grant ARPA/SLFRF Projects
Park Sewer Lateral Replacement and Upgrades 231,687 - - - - - 231,687
Stormdrain Master Plan 81,171 - - - - - 81,171
Stormwater Pollution Prevention Program Compliance (SWPPP)165,811 - - - - - 165,811
Saratoga Village Water Improvement 4,378,787 - - - - - 4,378,787
City Hall Green STW Infrastrictire 99,050 - - - - - 99,050
Guava Ct. Improvements and Green Stormwater Infrastructure (GSI)131,838 - - - - - 131,838
Monta Vista/EL Camino Grande Storm Drain Improvement 125,066 - - - - - 125,066
Hisorical Park Storm Drain Improvement 77,375 - - - - - 77,375
Total CIP Grant ARPA/SLFRF Projects 5,290,785 - - - - - 5,290,785
Gas Tax Fund Projects
Annual Roadway Improvements 1,534,445 - - - - - 1,534,445
Prospect/Saratoga Median Improvements 48,278 - - - - - 48,278
Quito Road Bridges 7,085 - - - - - 7,085
Total Gas Tax Fund Projects 1,589,808 - - - - - 1,589,808
Total CIP Funds 16,514,794 - 103,044 (45,915) - - 16,571,924
25
CHART 1: CHANGE IN INVESTMENT POOL BALANCE BY MONTH
26
TABLE 3
March June September December
1977 5.68 5.78 5.84 6.45
1978 6.97 7.35 7.86 8.32
1979 8.81 9.10 9.26 10.06
1980 11.11 11.54 10.01 10.47
1981 11.23 11.68 12.40 11.91
1982 11.82 11.99 11.74 10.71
1983 9.87 9.64 10.04 10.18
1984 10.32 10.88 11.53 11.41
1985 10.32 9.98 9.54 9.43
1986 9.09 8.39 7.81 7.48
1987 7.24 7.21 7.54 7.97
1988 8.01 7.87 8.20 8.45
1989 8.76 9.13 8.87 8.68
1990 8.52 8.50 8.39 8.27
1991 7.97 7.38 7.00 6.52
1992 5.87 5.45 4.97 4.67
1993 4.64 4.51 4.44 4.36
1994 4.25 4.45 4.96 5.37
1995 5.76 5.98 5.89 5.76
1996 5.62 5.52 5.57 5.58
1997 5.56 5.63 5.68 5.71
1998 5.70 5.66 5.64 5.46
1999 5.19 5.08 5.21 5.49
2000 5.80 6.18 6.47 6.52
2001 6.16 5.32 4.47 3.52
2002 2.96 2.75 2.63 2.31
2003 1.98 1.77 1.63 1.56
2004 1.47 1.44 1.67 2.00
2005 2.38 2.85 3.18 3.63
2006 4.03 4.53 4.93 5.11
2007 5.17 5.23 5.24 4.96
2008 4.18 3.11 2.77 2.54
2009 1.91 1.51 0.90 0.60
2010 0.56 0.56 0.51 0.46
2011 0.51 0.48 0.38 0.38
2012 0.38 0.36 0.35 0.32
2013 0.28 0.24 0.26 0.26
2014 0.24 0.22 0.24 0.25
2015 0.26 0.28 0.32 0.37
2016 0.46 0.55 0.60 0.68
2017 0.78 0.92 1.07 1.20
2018 1.51 1.90 2.16 2.40
2019 2.55 2.57 2.45 2.29
2020 2.03 1.36 0.84 0.63
2021 0.44 0.33 0.24 0.23
2022 0.32 0.75 1.35 2.07
2023 2.74 3.15 3.59 4.00
2024 4.30 4.55
Quarterly Apportionment Rates
Local Agency Investment Fund
27
TABLE 4
March June September December
2019 2.50 2.37 2.06 1.69
2020 0.98 0.25 0.15 0.03
2021 0.05 0.03 0.03 0.03
2022 0.16 1.37 2.75 4.62
2023 4.59 5.06 5.44 5.69
2024 5.43 5.39
CalTRUST Liquidity Fund
Quarterly Yield Rates
28
SARATOGA CITY COUNCIL
MEETING DATE:October 2, 2024
DEPARTMENT:Public Works Department
PREPARED BY:Emma Burkhalter, Associate Engineer
SUBJECT:No Parking Anytime Zone on the West Side of Quito Road Between
Ravenwood Drive and Marshall Lane
RECOMMENDED ACTION:
Adopt the Motor Vehicle resolution authorizing a No Parking Anytime zone for approximately 550
feet on the west side of Quito Road between Ravenwood Drive and Marshall Lane.
BACKGROUND:
The Public Works Department received a request to make the west side of Quito Road between
Ravenwood Drive and Marshall Lane a No Parking Anytime zone. The road shoulder in this location is
unsuitable for parking due to the street-level asphalt walkway that becomes blocked by parked
vehicles. A map of the proposed parking restriction is attached.
It is therefore recommended that Council approve the Motor Vehicle resolution authorizing a No
Parking Anytime zone for approximately 550 feet on the west side of Quito Road between Ravenwood
Drive and Marshall Lane.
ATTACHMENTS:
Attachment A –Motor Vehicle Resolution
Attachment B –Map of Parking Restriction
29
RESOLUTION NO. MV- ______
RESOLUTION AUTHORIZING A NO PARKING ANYTIME ZONE FOR APPROXIMATELY
550 FEET ON THE WEST SIDE OF QUITO ROAD BETWEEN RAVENWOOD DRIVE AND
MARSHALL LANE
The City Council of the City of Saratoga hereby resolves as follows:
I. Based upon an engineering and traffic study the restriction set forth below is hereby
imposed at the specified street and location:
NAME OF STREET LOCATION RESTRICTION
Quito Road West side of Quito
Road between
Ravenwood Drive and
Marshall Lane,
approximately 550
linear feet
No Parking Anytime
II. All prior resolutions and other enactments imposing a parking restriction at the location
specified above are hereby repealed to the extent of their inconsistency with the restriction
specified above.
III. This resolution shall become effective at such time as the signs and/or markings are
installed.
The above and foregoing resolution was passed and adopted by the City Council of the City of
Saratoga at a regular meeting held on the 2
nd day of October, 2024, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
______________________________
Yan Zhao, Mayor
ATTEST:
____________________________
Britt Avrit, City Clerk
1791980.1
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Attachment B – Map of Parking Restriction
RAVENWOOD DRIVE
Proposed No Parking
Anytime Zone, Approx.
550 LF
MARSHALL LANE
31
SARATOGA CITY COUNCIL
MEETING DATE:October 2, 2024
DEPARTMENT:Public Works Department
PREPARED BY:John Cherbone, Director
SUBJECT:Amendment to the Park Restroom Renovations Contract with Selway
Construction to include Fire Damage Repairs to the Wildwood Park
Restroom
RECOMMENDED ACTION(S):
1)Approve an amendment to contract with Selway Construction for the Parks Restroom
Renovations Project to include Fire Damage Repairs for the Wildwood Park Restroom in
the amount of $138,876 for a total not-to-exceed contract amount of $433,875
2)Authorize a 10 percent contingency increase, in the amount not-to-exceed $13,887,to
execute change orders to the contract
BACKGROUND:
On August 03, 2024, a fire damaged the restroom facilities at Wildwood Park. The restroom building
had to be closed off and temporary toilet facilities were put in place. The extent of the fire damage has
since been assessed and City Staff is ready to begin the necessary repairs.
The City is currently in contract with Selway Construction for the City’s American Rescue Plan
Act (ARPA)funded Park Restroom Renovations Project, awarded by City Council on July 03,
2024. The scope of this contract includes previously identified renovations and improvements to
the restroom facilities at Wildwood Park.
City Staff recommends that the scope and payment terms for the fire damage repairs to the
Wildwood Park Restroom be added to the existing contract with Selway Construction so that the
fire damage repairs and the originally planned improvements can be handled at the same time.
Combing the work with the original contract will increase efficiency as the single contractor will
be able to coordinate all of the work together. In addition, the combined project will allow for the
restroom to be re-opened more quickly. The estimated cost of additional work for fire damage
repairs is $138,876.
32
FISCAL IMPACT:
The original scope of work contracted with Selway Construction for the Parks Restroom Project
is funded by the ARPA fund. The additional cost of $138,876 for fire damage repairs will be
funded via reimbursement from the City’s Insurance Plan. Any contingency funds needed above
$138,876 will be funded by the City’s ARPA fund budget.
ATTACHMENTS:
Attachment A – Amendment to Contract
Attachment B – Original Contract
33
Contractor:Project:
Rev. 5/2023 City of Saratoga Contract Amendment Page 1 of 2
City of Saratoga
Contract Amendment
This Contract Amendment is made at Saratoga, California by and between the City of Saratoga,
a municipal corporation ("City"), and _______________________________
("Contractor"), who agree that:
1.City and Contractor entered into an agreement dated ___________________
for _______________________________________________
(“Original Agreement”) and wish to amend the Original Agreement as set forth in the provisions
checked below. Terms not defined in this Contract Amendment shall have the meaning used in
the Original Agreement and the provisions of the Original Agreement shall apply to interpretation
and enforcement of this Contract Amendment.
Amended Term.
The Term of the Original Agreement commenced on the Effective Date and is hereby
extended through ___________________(insert new termination date)or the
completion of the project, whichever occurs first, unless it is further extended by written
mutual agreement between the parties, provided that the parties retain the right to
terminate this Agreement as provided in Exhibit C to the Original Agreement.
Amended Scope of Work.
The Scope of Work terms included as Exhibit(s)______________________
to the Original Agreement are hereby:
supplemented with additional Scope of Works terms included as Exhibit ______
to this Contract Amendment;
AND/OR extended to include providing the ongoing services referenced in the
Original Agreement for the duration of the amended term.
Amended Payment Terms.
The first sentence of section 3 of the Original Agreement setting forth the maximum
contract payment is hereby replaced with the following:
City shall pay Contractor for work product produced pursuant to this agreement an
amount not to exceed the total sum of
$_______________________________________________
for work to be performed and any authorized reimbursable costs.
AND/OR See Exhibit(s) ______
2.All other provisions of the Original Agreement remain unchanged by this Contract
Amendment.
Selway Construction, Inc. Park Restroom Renovations
Selway Construction, Inc.
July 3, 2024
Park Restroom Renovations
✔
Bid Schedule(pg 61) and Plans(pg 93-100)
✔A
✔
433,875.00
34
Contractor:Project:
Rev. 5/2023 City of Saratoga Contract Amendment Page 2 of 2
3.Exhibits. All attachments to this agreement are by this reference incorporated herein and
made a part of this agreement.
Additional Exhibits:
IN WITNESS WHEREOF, the parties hereto have executed this Amendment.
Contractor City of Saratoga
Signature City Manager
Date:
Signer Name
ATTEST:
Signer Title
Date:City Clerk
Contract Description: Date:
APPROVED AS TO FORM:
City Attorney’s Office
Date:
Selway Construction, Inc. Park Restroom Renovations
✔The number of authorized working days for the project noted on
Page 1 of the Notice Inviting Bids is hereby amended from 60 to
80 working days to accommodate the added scope.
Contractor shall provide a bond rider for the Faithful Performance
Bond and the Labor and Materials Payment Bond for the Original
Agreement to increase the penal sum of those bonds by $138,876
Park Restroom Renovations - Amendment to
contract to include fire damage repair at
Wildwood Park,
35
Customer Name:Quote Issue Date:
Project Name:Quote Expiry Date:
Project Location:
Bid Number:
Electrical 40,500.00$
Demo existing Burnt boxes and pipe work in both bathrooms
Demo existing conduit and wires at three exterior fixture locations
Secure and install Exterior GFCI as per existing
Install new conduits for exterior lighting
Install new conduit to replace existing boxes and conduit
Pull new circuits as per existing
Install All J-box location as per existing
Provide three new exterior lights
Plumbing 38,710.00$
Demo and discard damaged water lines and waste/vent lines in men’s and women’s restroom
Replace 2” water line entering restrooms and POC to existing fixtures
Remove and replace vent lines in each restroom
Replace 3⁄4” water line to exterior drinking fountain (exterior fountain to remain)
Any unforseen conditions may require addational work
Roofing/Framing 40,667.00$
Safely dismantle the existing roof framing. All materials will be removed and disposed
Reconstruct the roof framing using materials and methods that match or exceed the quality of the
original structure
Carefully remove and dispose of the existing roof tiles
Install new roof tiles that replicate the appearance and quality of the original tiles
Siding 7,251.00$
Remove and replaced 180SF of siding, match with existing siding
Prime and paint newly installed siding to match existing color
Doors
Demo, dispose, supply and install 6' double hollow metal doors and hardware for mechanical room 5,208.00$
Windows
Remove and replace three window screens, matching the existing prior to fire 1,000.00$
FRP
Remove burned FRP and replace with new FRP, matching the existing prior to fire 6,540.00$
The work to be performed is replacing like for like for all materials and layouts
This work is in addition to the original contract, this quote does not include original scope of work
138,876.00$
9/24/24
30 Days from Issue Date
728 Charcot Avenue, San Jose, CA 95131
(408) 382-9841
ESTIMATE
Selway Construction is pleased to present this proposal based on the following information.
Project Information
City of Saratoga
Parks Restroom Renovations- Wildwood Change Order
20764 4th St, Saratoga, CA 95070
1168
Proposed Scope of Work
General Exclusions:Project Permits and Fees / Inspection Fees / Bonds / Plans / Asbestos and Lead Abatement / Furniture Removal or Relocation / Temporary
Sanitary Services /Site Furnishing / Hazardous Material Abatement / Original Scope of Work / Flooring / Interior Painting / Fire Alarm / Fire Sprinklers / Odor
Eliminators / Structual Work other than Roof / Mechanical / Restroom Doors / Restoration of non Visible Elements / Unforseen Structual Damage /
Terms
Scope of Work: Selway Construction, Inc. agrees to perform the services outlined in the Proposed Scope of Work. Any alteration of deviation from the above
specifications involving extra costs will be executed only upon written orders from the project owner and will result in an additional charge the original Total
Estimate.
Price: The sum of the Total Estimate includes all applicable sales tax; however, the Total Estimate does it include any costs associated with items in the General
Exclusions section or fees involved with a waiver of subrogation.
Remobilization Fee: A remobilization fee of $500 will be charged to the customer if Selway Construction, Inc. employees are required to return to the project site
due to an error by the project owner or delayed materials supplied by the project owner.
Payment Terms: Payment is due 30 days after reciept of notice. If legal processes are required by Selway Construction, Inc. to recover full payment from the
customer, the customer may also pay all reasonable attorney fees and court costs.
Contractor: Selway Construction, Inc. Project: Park Restroom Renovations
Exhibit A Page 1 of 1
6FRSHDQG(VWLPDWHRU:LOGZRRG3DUN5HVWURRP)LUH'DPDJH5HSDLUV
([KLELW$
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SARATOGA CITY COUNCIL
MEETING DATE:October 2, 2024
DEPARTMENT:Community Development Department
PREPARED BY:Nicole Johnson, Senior Planner
SUBJECT:Final Map Approval for Two Lots Located at 14528 Chester Avenue
RECOMMENDED ACTION:
Adopt the Resolution granting final map approval of parcel map application No. SUB22-0001
for two lots located at 14528 Chester Avenue (APN: 397-03-072).
BACKGROUND:
Attached is a Resolution, which, if adopted, will grant final map approval for two lots located at
14528 Chester Avenue (APN 397-03-072). This map is for an urban lot split utilizing the
ministerial process enabled by SB9 and the applicant has satisfied all the applicable requirements
of Ordinance No. 385.
The recordation of the final map is a means to create individual lots from a larger lot for which
building permits may be issued. The Subdivision Map Act provides that once the final map has
been filed with the City Clerk, the City Council must approve or disapprove the final map and
accept or reject any offers of dedication made to the City within the map at its next meeting.It
further provides that the Council must approve the final map if it finds that the final map is in
substantial compliance with a previously approved tentative map.
The City Engineer has examined the final map and related documents submitted to the City in
accordance with the provisions of Section 14.40.020 of the Municipal Code and it was determined
that:
1.The Subdivision Map Act, the City's Subdivision Ordinance,and all other applicable
provisions of law have been complied with.
2.The final map is technically correct.
Consequently, the City Engineer’s certificate was executed on the final map and the final map was
filed with the City Clerk pursuant to Section 14.40.040 of the Municipal Code for action by the
City Council.
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ATTACHMENTS:
Attachment A - Resolution Granting Final Map Approval
Attachment B - Parcel Map
1828979.1
170
RESOLUTION NO. XX-XXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA
APPROVING THE FINAL MAP OF APPLICATION NO SUB22-0001
14528 CHESTER AVENUE (APN 397-03-075)
The City Council of the City of Saratoga hereby resolves as follows:
That certain Parcel Map of a two-lot subdivision prepared by Robert J. Craig, Licensed
Land Surveyor, filed with the City Clerk of the City of Saratoga on September 11, 2024,
meets the requirements of the Subdivision Map Act and the Saratoga Municipal Code and
is approved. The City Manager (or designee) is authorized to take action required to record
the Final Map.
The above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga
City Council held on the 2nd day of October 2024 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
Yan Zhao, Mayor
ATTEST:
____________________________
Britt Avrit, MMC, City Clerk
171
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SARATOGA CITY COUNCIL
MEETING DATE:October 2, 2024
DEPARTMENT:Community Development Department
PREPARED BY:Christopher Riordan, Senior Planner
SUBJECT:APCC24-0003 -Appeal of a Design Review application for a 781 square foot
second story addition to an existing residence located at 13760 Manteca Way
RECOMMENDED ACTION:
Conduct a public hearing and de novo review of the application and adopt the attached resolution denying
appeal APCC24-0003 thereby approving Design Review application PDR24-0002 for the construction
of a 781 square foot second story accessory dwelling unit (ADU) located at 13760 Manteca Way and
finding the application to be exempt from environmental review under the California Environmental
Quality Act (CEQA).
BACKGROUND:
Housing Accountability Act
The project, as a housing development proposing more than one residential unit, limits the City in its
ability to “deny, reduce the density for, or render infeasible” the project under the Housing
Accountability Act (HAA) (Government Code Section 65589.5) unless the project: (1) is found to be in
violation of an objective general plan/zoning standard; or (2) will result in a specific adverse impact to
public health and safety. While conditions and requirements may be applied to further applicable goals,
policies, and strategies –any conditions and requirements not based on objective standards may not make
the project infeasible or reduce the number of units. For example, the decision-making body may apply
conditions related to window treatments or paint color but could not apply conditions resulting in
aesthetic modifications that would render the project infeasible. Under the HAA an objective standard
is one that involves “no personal or subjective judgment by a public official and [is] uniformly verifiable
by reference to an external and uniform benchmark or criterion available and knowable by both the
development applicant or proponent and the public official.”
General Plan Housing Element
The adopted Housing Element includes many programs to encourage the production of housing. One of
those programs is Program 3.1-6 which requires that the Community Development Department update
and annually review the City’s accessory dwelling unit (ADU) ordinance to comply with State law which
requires that applications for complying ADUs be approved ministerially. The City’s current
development regulations require Planning Commission Design Review approval for conversion of a
single-story structure to a multi-story structure even when the second story addition is limited to the
construction of an ADU. To comply with State law that applications for ADUs be approved ministerially
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and to further encourage the construction of ADUs, the Planning Commission on September 11, 2024,
reviewed and recommend for approval a Municipal Code Amendment which includes revised
development standards for Article 15.45 (Design Review: Single-Family Dwelling) which would allow
second story additions be reviewed ministerially if the addition was limited to the construction of an
ADU. This code amendment is scheduled for City Council review on October 15, 2024. If the City
Council approves the code amendment, then future second story ADU additions like the subject
application at 13760 Manteca Way will be approved ministerially without Planning Commission Design
Review.
The City of Saratoga’s 2023-2031 Housing Element requires Saratoga to plan for 1,712 housing units
at all affordability levels for the 2023-2031 planning period.
Very-Low Income – 454 units
Low Income – 261 units
Moderate Income – 278 units
Above Moderate – 719 units
The project will help Saratoga achieve its housing productivity goals by providing one moderate
income unit.
Project Description
The 11,543 net square foot project site is located at the intersection of Manteca Way and Alcott Way.
The site contains an existing one story 3,503 square foot single-family residence. Adjacent homes are
all one story however there are nearby two-story homes located at 13698 and 13714 Manteca Way.
On August 14, 2024, the Planning Commission approved Design Review application PDR24-0002 for a
781 second story to an existing one story residence for the purpose of creating an accessory dwelling unit
(ADU). An interior stairway will provide second story access. The stairway will be accessible from a new
rear entrance as well as from the interior of the residence. TheADU will include one bedroom, living room,
office, bathroom, and kitchen. A new second story balcony on the front elevation will be accessible from
the living room. The exterior colors and materials of the second story addition will be consistent with the
colors and materials of the existing residence. No trees are proposed for removal.
On August 29, 2024, the neighboring property owner to the rear at 13761 Fortuna Court (Appellant’s)
submitted an appeal of the Commission’s approval of Design Review Application (PDR24-0002)
included as Attachment A. The August 14, 2024, Commission staff report, and meeting minutes are
included as Attachment’s D and E.
APPEAL:
The Appellant’s listed the following justifications for their appeal as to why they believe the City Council
should overturn the Planning Commission’s decision and deny application PDR24-0002.
1)Design Review should not have been approved pursuant to City Code Section 15-45.080(c) because
the architectural elements are not designed to avoid unreasonable impacts to privacy.
The appellants believe that the many large size windows and the rear placement of them provide a direct
view to Appellants master bedroom, living room, and backyard swimming pool.
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2)Design Review should not have been approved pursuant to City Code Section 15-45.080(g) because
the Single-Family Residential Design Review Handbook was not followed.
The appellants believe that the design techniques contained in the Single-Family Residential Design
Review Handbook, hereinafter referred to as “Handbook”, regarding the techniques to reduce a projects
privacy impacts on adjacent properties were not adhered to as follows:
A. Privacy - The design does not minimize windows in direct view of Appellants private indoor and
outdoor areas. Larger windows are in areas that have privacy impacts. Clerestory windows or
windows with higher sills are not used where privacy is a concern. Finished floor height and
window placement impact on adjoining neighbors were not considered. Privacy concerns were
not adequately addressed with Appellants.
B. Windows – The second story rear windows are not designed with consideration of the impact
they have on Appellants adjacent property to the rear and to the overall design of the structure.
The Handbook’s window design techniques were not followed. The general type, shape, size,
and the sheer number of windows are not architecturally appropriate as selected. Windows are
not offset as to the Appellants rear adjacent structure to reduce privacy impacts.
While the names of the appellants on the appeal application are limited to the rear neighbors, Yung Feng
and Rony Feng, additional adjacent property owners also provided written objections to the Planning
Commission’s decision to approve the project – these comments are included in the appellants appeal
documentation.
Proposed Landscaping
In response to the appeal application and with the intent to minimize potential privacy impacts to the
appellants, the applicant has prepared a Privacy Plan View Study (Attachment G) which illustrates how
new proposed landscaping located along the rear property line would minimize views from the second
story rear facing windows by augmenting and increasing the existing landscape privacy screening
between the two properties. The applicant is proposing to plant no less than 15 Fern Pines (Podocarpus
Gracilor) along their rear property line and in between their existing trees. The Privacy Plan illustrates
that the Fern Pines would be maintained at a height of 13 feet. The applicant contacted the City Arborist
on the selection of tree species, and it was recommended that evergreen trees offer good landscape
screening – the City Arborist provided a list of potential trees, and the applicant selected the Fern Pine.
Design Review Findings
Because this appeal requires de novo consideration by the City Council, staff recommends that the City
Council make each of the findings pursuant to City Code Section 15-45.080 required for Design Review
approval as set forthbelow:
a.Site development follows the natural contours of the site, minimizes grading, and is appropriate
given the property’s natural constraints.This finding can be made in the affirmative in that the
project only includes the construction of a second story addition, and no grading is proposed to
construct the project.
b.All protected trees shall be preserved, as provided in Article 15-50 (Tree Regulations). If
constraints exist on the property, the number of protected trees, heritage trees, and native trees
approved for removal shall be reduced to an absolute minimum. Removal of any smaller oak
trees deemed to be in good health by the City Arborist shall be minimized using the criteria set
forth in Section 15-50.080.This finding can be made in the affirmative in that the project is limited
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to the construction of a second story addition and no protected trees will be impacted for its
construction.
c.The height of the structure, its location on the site, and its architectural elements are designed
to avoid unreasonable impacts to the privacy of adjoining properties and to community
viewsheds.This finding can be made in the affirmative in that the proposed residence complies with
the maximum height limitation of 26 feet allowable for residential structures; the rear facing second
story windows are limited in number with one of the windows located in a stairwell; proposed
landscaping screening trees located along the rear property will screen views from the second story
windows into the rear neighbors windows and yard; the second story has no second story windows
facing the adjacent property to the left, and the second story balcony will be located at the front of
the structure to avoid views into the rear and side yards of adjacent neighbors. There are no
community viewsheds in the vicinity of the site.
d.The overall mass and height of the structure, and its architectural elements are in scale with
the structure itself and with the neighborhood.This finding can be made in the affirmative in that
the proposed residence complies with the maximum height limitation of 26 feet allowable for
residential structures; the building has varying architectural forms and projections to break up the
appearance of mass, the building setbacks meet or exceed those required for the R-1-10,000 zoning
district.
e.The landscape design minimizes hardscape in the front setback area and contains elements that
are complementary to the neighborhood streetscape.This finding can be made in the affirmative
in that existing landscaping within the front setback area includes lawn areas, drought resistant
shrubs, trees, and groundcover. No additional landscaping is proposed.
f.Development of the site does not unreasonably impair the ability of adjoining properties to
utilize solar energy. This finding can be made in the affirmative in that development will not
unreasonably impair the ability of adjoining properties to utilize solar energy as the project exceeds
the required side and rear setbacks, and the orientation of the sun throughout the day with respect to
the location of the site and position/height of the structure will not unreasonably cast shadows on
adjoining properties.
g.The design of the structure and the site development plan is consistent with the Residential
Design Handbook, pursuant to Section 15-45.055.This finding can be made in the affirmative
because the proposed project incorporates applicable design policies and techniques from the
Residential Design Handbook. The overall mass and height of the structure are in scale with the
neighborhood and the structure is set back in proportion to the size and shape of the lot. In addition,
the proposed materials, colors, and details enhance the architecture in a well-composed, understated
manner.
h.On hillside lots, the location and the design of the structure avoid unreasonable impacts to
ridgelines, significant hillside features, community viewsheds, and is in compliance
with Section 15-13.100.This finding is not applicable to the project in that the site is not
characterized as a hillside lot nor is the site located within the Hillside Residential zoning district.
ENVIRONMENTAL DETERMINATION
The project is Categorically Exempt from the Environmental Quality Act (CEQA) pursuant Section
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15303, “New Construction or Conversion of Small Structures”, Class 3 (a) of the Public Resources Code
(CEQA). This exemption allows for the construction of a single-family residence and small structures in
a residential area.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
All notice requirements for the appeal have been satisfied. Notice of the public hearing was mailed to
property owners and residents and the hearing was advertised in the SaratogaNews.
ATTACHMENTS:
Attachment A – Appeal Application
Attachment B – Resolution of the City Council to Deny the Appeal
Attachment C – Applicant’s written response to appeal application.
Attachment D – August 14, 2024, Planning Commission Staff Report (without project plans)
Attachment E – August 14, 2024, Planning Commission Meeting Minutes
Attachment F – August 14, 2024, Planning Commission Signed Resolution of Approval
Attachment G – Privacy View Study with Proposed Landscaping
Attachment H – Site Plan
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RESOLUTION NO: 24-XXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SARATOGA DENYING APPEAL APCC24-0003, AND APPROVING
DESIGN REVIEW PDR24-0002 LOCATED AT
13760 MANTECA WAY (APN 389-30-024)
WHEREAS, on February 11, 2024, an application was submitted by Vandana and Milind
Pawar requesting Design Review approval to construct a 781 square foot second story addition to
an existing one story single-family residence with an overall height of 25’-1”. No protected trees
are proposed for removal (project).
WHEREAS, on August 14, 2024, the Planning Commission held a duly noticed public
hearing on the Project, and considered evidence presented by City Staff, the applicant, the property
owners, and other interest parties.
WHEREAS, the Planning Commission approved Design Review application PDR24-
0002.
WHEREAS, on August 29, 2024, an appeal to the City Council was filed by Yung Feng
& Rony Feng (“Appellants”).
WHEREAS, on October 2, 2024, following a duly noticed public hearing where the City
Council conducted a de novo review of the appeal, at which all interested parties were given a full
opportunity to be heard and to present evidence, the City Council considered the application, site
plan, architectural drawings, CEQA documentation, and other materials, exhibits, and evidence
presented by City Staff, the appellant, the applicant, and other interested parties.
WHEREAS, the Community Development Department recommends that the City Council
determine that this Project is categorically exempt under CEQA Guidelines §15303, New
Construction or Conversion of Small Structures.
NOW THEREFORE, the City Council of the City of Saratoga hereby denies the
appellants appeal, affirms the decision of the Planning Commission of the City of Saratoga on
August 14, 2024, and approves the applicant’s Design Review application and further finds,
determines,and resolves as follows:
Section 1: The recitals set forth above are true and correct and incorporated herein by
reference. The documents constituting the record of proceedings upon which this decision is based
are located in the City of Saratoga Department of Community Development and are maintained by
the Director of that Department.
Section 2: The project is categorically exempt from the California Environmental Quality
Act (CEQA) pursuant to Cal. Code Regs., tit. 14, Section 15303, Class 3 “New Construction or
Conversion of Small Structures.” This exemption allows for the construction of a single-family
residence and small structures in a residential area.
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Resolution No. 24-057
3
Section 3: City Code Section 15-45.060(a)(1), Design Review approval by the Planning
Commission is required because the project includes a new multi-story main structure.The Design
Review approval requirement implements the Saratoga General Plan, including but not limited to:
Land Use Goal 13 which provides that the City shall use the Design Review process to assure that
new construction and major additions thereto are compatible with the site and adjacent surroundings;
Safety Element Site and Drainage Policy 3 which provides that the City shall require landscaping
and site drainage plans to be submitted and approved during Design Review for a residence prior to
issuance of permits; and Conservation Element Policy 6.0 which provides that the City shall protect
the existing rural atmosphere of Saratoga by carefully considering the visual impact of new
development.
Section 4: The required Design Review approval findings under Section 15-45.080 of the
City Code can be made and are set forth as follows:
a.Site development follows the natural contours of the site, minimizes grading, and is
appropriate given the property’s natural constraints. This finding can be made in the
affirmative in that the project only includes the construction of a second story addition, and no
grading is proposed to construct the project.
b.All protected trees shall be preserved, as provided in Article 15-50 (Tree Regulations). If
constraints exist on the property, the number of protected trees, heritage trees, and native
trees approved for removal shall be reduced to an absolute minimum. Removal of any
smaller oak trees deemed to be in good health by the City Arborist shall be minimized using
the criteria set forth in Section 15-50.080. This finding can be made in the affirmative in that
the project is limited to the construction of a second story addition and no protected trees will
be impacted for its construction.
c.The height of the structure, its location on the site, and its architectural elements are designed
to avoid unreasonable impacts to the privacy of adjoining properties and to community
viewsheds. This finding can be made in the affirmative in that the proposed residence complies
with the maximum height limitation of 26 feet allowable for residential structures; the rear facing
second story windows are limited in number with one of the windows located in a stairwell; the
second story has no second story windows facing the adjacent property to the left, and the second
story balcony will be located at the front of the structure to avoid views into the rear and side yards
of adjacent neighbors. There are no community viewsheds in the vicinity of the site.
d.The overall mass and the height of the structure, and its architectural elements are in scale with
the structure itself and with the neighborhood. This finding can be made in the affirmative in that
the proposed residence complies with the maximum height limitation of 26 feet allowable for
residential structures; the building has varying architectural forms and projections to break up the
appearance of mass, the building setbacks meet or exceed those required for the R-1-10,000 zoning
district.
e.The landscape design minimizes hardscape in the front setback area and contains elements that
are complimentary to the neighborhood and streetscape.This finding can be made in the
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Resolution No. 24-057
4
affirmative in that existing landscaping within the front setback area includes lawn areas, drought
resistant shrubs, trees, and groundcover. No additional landscaping is proposed.
f.Development of the site does not unreasonably impair the ability of adjoining properties to
utilize solar energy.This finding can be made in the affirmative in that development will not
unreasonably impair the ability of adjoining properties to utilize solar energy as the project exceeds
the required side and rear setbacks, and the orientation of the sun throughout the day with respect
to the location of the site and position/height of the structure will not unreasonably cast shadows
on adjoining properties.
g. The design of the structure and the site development plan is consistent with the Residential
Design Handbook, pursuant to Section 15-45.055. This finding can be made in the affirmative
because the proposed project incorporates applicable design policies and techniques from the
Residential Design Handbook. The overall mass and height of the structure are in scale with the
neighborhood and the structure is set back in proportion to the size and shape of the lot. In addition,
the proposed materials, colors, and details enhance the architecture in a well-composed,
understated manner.
h. On hillside lots, the location and the design of the structure avoid unreasonable impacts to
ridgelines, significant hillside features, community viewsheds, and is in compliance with Section
15-13.100.This finding is not applicable to the project in that the site is not characterized as a
hillside lot nor is the site located within the Hillside Residential zoning district.
Section 5: The City Council of the City of Saratoga hereby approves Design Review
Application PDR24-0002 located at 13760 Manteca Way (APN 389-30-024).
PASSED AND ADOPTED by the City Council of the City of Saratoga on this 2nd day of
October 2024 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Yan Zhao, Mayor
Attest:
Britt Avrit, City Clerk
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Resolution No. 24-057
5
CONDITIONS OF APPROVAL
PDR24-0002
(389-30-024)
GENERAL
1. All conditions below which are identified as permanent or for which an alternative period for
applicability is specified shall run with the land and apply to the landowner’s successors in
interest for such time. No zoning clearance, or demolition, grading for this project shall be
issued until proof is filed with the city that a certificate of approval documenting all applicable
permanent or other term-specified conditions has been recorded by the applicant with the Santa
Clara County Recorder’s office in form and content to the Community Development Director.
If a condition is not “Permanent” or does not have a term specified, it shall remain in effect
until the issuance by the City of Saratoga of a Certificate of Occupancy or its equivalent.
2. The Owner and Applicant will be mailed a statement after the time the Resolution granting this
approval is duly executed, containing a statement of all amounts due to the City in connection
with this application, including all consultant fees (collectively “processing fees”). This
approval or permit shall expire sixty (60) days after the date said notice is mailed if all
processing fees contained in the notice have not been paid in full. No Zoning Clearance or
Demolition, Grading, or Building Permit may be issued until the City certifies that all
processing fees have been paid in full (and, for deposit accounts, a surplus balance of $500 is
maintained).
3. The Project shall maintain compliance with all applicable regulations of the State, County, City
and/or other governmental agencies having jurisdiction including, without limitation, the
requirements of the Saratoga City Code incorporated herein by this reference.
4. As a condition of this Approval, Owner and Applicant hereby agree to defend, indemnify, and
hold the City and its officers, officials, boards, commissions, employees, agents, and
volunteers harmless from and against:
a. all claims, actions, or proceedings to attack, set aside, void or annul any action on the
subject application, or any of the proceedings, acts or determinations taken, done, or made
prior to said action; and
b. all claims, demands, actions, expenses, or liabilities arising from or in any manner relating
to the performance of such construction, installation, alteration, or grading work by the
Owner and/or Applicant, their successors, or by any person acting on their behalf.
In addition, prior to any Zoning Clearance, Owner and Applicant shall execute a separate
agreement containing the details of this required Agreement to Indemnify, Hold Harmless and
Defend, which shall be subject to prior approval as to form and content by the City Attorney.
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Resolution No. 24-057
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COMMUNITY DEVELOPMENT DEPARTMENT
5. The owner/applicant shall comply with all City requirements regarding drainage, including but
not limited to complying with the city approved Stormwater management plan. The project
shall retain and/or detain any increase in design flow from the site, that is created by the
proposed construction and grading project, such that adjacent down slope properties will not
be negatively impacted by any increase in flow. Design must follow the current Santa Clara
County Drainage Manual method criteria, as required by the building department.
Retention/detention element design must follow the Drainage Manual guidelines, as required
by the building department.
6. The development shall be located and constructed to include those features, and only those
features, as shown on the plans approved by the Planning Commission on August 14, 2024.
All proposed changes to the approved plans must be submitted in writing with plans showing
the changes, including a clouded set of plans highlighting the changes. Such changes shall be
subject to approval in accordance with the City Code.
7. Prior to issuance of Building Permits, the applicant shall submit for staff approval a Lighting
Plan for the home’s exterior and landscaped areas. Proposed exterior lighting shall be limited
to full cut off & shielded fixtures with downward directed illumination so as not to shine on
adjacent properties or public right-of-way. All proposed exterior lighting shall be designed to
limit illumination to the site and avoid creating glare impacts to surrounding properties.
8. To comply with standards that minimize impacts to the neighborhood during site preparation
and construction, the applicant shall comply with City Code Sections 7-30.060 and 16-75.050,
with respect to noise, construction hours, maintenance of the construction site and other
requirements stated in these sections.
9. Prior to issuance of Building Permits, the applicant shall prepare for review and approval by
City staff a Construction Management Plan for the project which includes but is not limited to
the following:
a. Proposed construction worker parking area.
b. Proposed construction hours that are consistent with the City Code.
c. Proposed construction/delivery vehicle staging or parking areas.
d. Proposed traffic control plan with traffic control measures, any street closure, hours for
delivery/earth moving or hauling, etc. To the extent possible, any deliveries, earth
moving or hauling activities will be scheduled to avoid peak commute hours.
e. Proposed construction material staging/storage areas.
f. Location of project construction sign outlining permitted construction work hours,
name of project contractor and the contact information for both homeowner and
contractor.
10. All fences, walls and hedges shall conform to height requirements provided in the City Code
Section 15-29.
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Resolution No. 24-057
7
11. A locking mailbox approved for use by the U.S. Postal service shall be installed and in
compliance with Saratoga Municipal Code section 6-25.030. The mailbox shall be installed
prior to final inspection.
12. A Building Permit must be issued, and construction commenced within 36 months from the
date of adoption of this Resolution or the Design Review Approval will expire unless extended
in accordance with the City Code.
13. West Valley Collection & Recycling is the exclusive roll-off and debris box provider for the
City of Saratoga.
FIRE DEPARTMENT
14. The owner/applicant shall comply with all applicable Fire Department requirements.
ENGINEERING
15. The owner/applicant shall comply with all City requirements regarding drainage, including but
not limited to complying with the city approved Stormwater management plan. The project
shall retain and/or detain any increase in design flow from the site, that is created by the
proposed construction and grading project, such that adjacent down slope properties will not
be negatively impacted by any increase in flow. Design must follow the current Santa Clara
County Drainage Manual method criteria, as required by the building department.
Retention/detention element design must follow the Drainage Manual guidelines, as required
by the building department.
16. Applicant / Owner shall obtain an encroachment permit for all improvements in any City right-
of-way or City easement including all new utilities prior to commencement of the work to
implement this Design Review.
17. Applicant / Owner shall make the following improvements in the City right-of-way:
a. Obtain an encroachment permit and replace nonconforming/damaged curb and gutter in
front of driveway.
See City of Saratoga Standard Details for removal and new installation. New flow line shall
conform to existing flow lines and grade.
18. Damages to driveway approach, curb and gutter, public streets, or other public improvements
during construction shall be repaired prior to final inspection.
19. All new/upgraded utilities shall be installed underground.
20. Applicant / Owner shall maintain the streets, sidewalks and other right of way as well as
adjacent properties, both public and private, in a clean, safe and usable condition. All spills of
soil, rock or construction debris shall be removed immediately.
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Resolution No. 24-057
8
21. The Owner/Applicant shall incorporate adequate source control measures to limit pollutant
generation, discharge, and runoff (e.g. landscaping that minimizes irrigation and runoff,
promotes surface infiltration where possible, minimizes the use of pesticides and fertilizers,
and incorporates appropriate sustainable landscaping practices and programs, such as Bay-
Friendly Landscaping).
22. All building and construction related activities shall adhere to New Development and
Construction – Best Management Practices as adopted by the City for the purpose of
preventing storm water pollution:
•Owner shall implement construction site inspection and control to prevent construction
site discharges of pollutants into the storm drains per approved Erosion Control Plan.
•The City requires the construction sites to maintain year-round effective erosion control,
run-on and run-off control, sediment control, good site management, and non-storm water
management through all phases of construction (including, but not limited to, site grading,
building, and finishing of lots) until the site is fully stabilized by landscaping or the
installation of permanent erosion control measures.
•City will conduct inspections to determine compliance and determine the effectiveness of
the BMPs in preventing the discharge of construction pollutants into the storm drain.
Owner shall be required to timely correct all actual and potential discharges observed.
23. Prior to foundation inspection by the City, the LLS of record shall provide a written
certification that all building setbacks are per the approved plans.
24. Prior to the Building final, all Public Works conditions shall be completed per approved plans.
BUILDING DEPARTMENT SUBMITTAL
25. Complete construction plans shall be submitted to the Building Division. These plans shall be
subject to review and approval by the City prior to issuance of Zoning Clearance. The
construction plans shall, at a minimum include the following:
a. Architectural drawings and other plan sheets consistent with those identified as Exhibit
“A” on file with the Community Development Department.
b. All additional drawings, plans, maps, reports, notes, and/or materials required by the
Building Division.
c. This signed and dated Resolution printed onto separate construction plan pages.
***End of Conditions ***
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Applicant’s Response to - Appeal for PDR24-0002, 13760 Manteca Way, Saratoga
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Hello Christopher,
Recently we were made aware that there is an appeal for the decision on PDR24-0002, 13760 Manteca
Way, Saratoga, a second story ADU addition to our home.
Following is our response to the appeal. We believe that the city ran a fair process, we complied with it and
now an unreasonable appeal is being made after the decision was rendered by the Planning Commission.
As the commission re-runs the process, please consider the following points:
1. Before making the original application to the city, Vandana and I have made a few attempts to make
our neighbors aware of the project and have been considerate to their requests. We have proof of
these conversations with our neighbors at 13761 Fortuna Court, and 13745 Fortuna Court. We are
attaching the text messages with these neighbors, proving that they were much aware of this
process, and the Neighbor Review Forms since December of 2023
2. We are at a point where we need to also create a good living environment for us by building a house
that is compliant and desirable to us, verses living in an ADU that is purely the result of neighbor’s
comments. Following is the original design that the neighbors saw BEFORE we made changes to
satisfy them.
Left Neighbors as we
face the house
13746, Manteca Way
Front of 13760 Manteca Way - Applicants
Right Neighbors,
18860 Alcott Way
A 1
B
D
C
E
F
A 2
Rear Neighbors, Appellants 13761 Fortuna Court
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Applicant’s Response to - Appeal for PDR24-0002, 13760 Manteca Way, Saratoga
Page | 2
3. Following is a list of changes that we made in consideration of input from our neighbors. This will
demonstrate that we have made many attempts to work with them. Referring to above sketch:
i. A1– We eliminated the rear balcony because of objection of 18860 Alcott way and in
consideration of 13761 Fortuna Court. Please note that we had originally planned large
sliding doors A2 (from fioor to ceiling). We replaced them by smaller opening service as the
required egress to our bedroom.
ii. B – We eliminated bathroom because we suspected that the bathroom lights at night and
noise may bother 13761 Fortuna Court. Replace with flxed staircase window
iii. C - Eliminated window in consideration of 13746, Manteca way
iv. D and E - Eliminated window in consideration of 13746, Manteca way. We created a skylight
instead. You can see these in the latest submission.
v. F – Reduced the size of the balcony by 4 feet, in consideration of privacy of the front yard of
13746, Manteca Way.
4. I hope that the above compromises show the changes that we have already made in consideration
of the neighbors
5. Currently we understand that the collective objections are in two categories – A. The desire not to
have one more double story and B. Remaining privacy issues for 13761 Fortuna Court
6. Regarding the desire not to have one more double story - We believe that it is our family’s need to
build a second story ADU (this will be the 3rd one on the street) and it is permitted by the city hence
we urge that the Commission disregards any noise around creating an ADU. Especially by the
neighbors who are minimally impacted by this.
7. Regarding the remaining minimal privacy concerns of 13761 Fortuna Court, we would like to
highlight a few things.
i. As the Planning Commission would have observed during the site visit, there are plenty of
mature trees that exist between us and 13761 Fortuna Court.
ii. 13761 Fortuna Court has only ONE window facing our house, most of their privacy concerns
are through this window. Both families, ours and theirs have two mature adults living in each
house, eliminating any risk of unwanted anti-privacy behaviors from either side.
iii. In consideration for the remaining privacy, we are willing to resort to additional landscaping
– speciflcally growing suitable and fast-growing privacy enabling trees on our side. This will
block most of the view from mutual side and make view from both houses very natural. See
sketch below for further reference. Landscaping is our proposal, and we are open to other
ideas that will minimize the concerns and make the neighborhood greener. We do, however,
urge strongly to the Planning Commission that we be allowed to build the ADU that we will
be comfortable to live in and be worth the large sums of money that we will be spending to
construct this. Unnecessary compromise to satisfy all neighbors resulting in an undesirable
ADU for us is an unfair expectation.
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Applicant’s Response to - Appeal for PDR24-0002, 13760 Manteca Way, Saratoga
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8. With reference to the above Proposed Future State:
i. G - 13761 Fortuna Court – The only medium size window in their bedroom.
H
J
I
G
L
K
Proposed Future State
Front of 13760 Manteca Way - Applicants
Rear Neighbors, Appellants 13761 Fortuna Court
L
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Applicant’s Response to - Appeal for PDR24-0002, 13760 Manteca Way, Saratoga
Page | 4
ii. H – Patio Door – Far from the fence and hidden by large mature trees
iii. I – No window here
iv. J –Three very tall/mature cedar trees minimizing view from our proposed bedroom windows
‘K’
v. L – We propose that we add fast growing privacy hedges (Examples -Emerald Green
Arborvitae, Podocarpus Gracilior, or any California native that grows in the local
environment)
We are looking forward to mutually resolving this and getting on with our lives.
Hoping to have a collaborative discussion during our future interactions with the neighbors and the
Planning Commission.
Thank you,
Milind Pawar and Vandana Pawar
13760, Manteca Way, Saratoga
Dated: September 15th, 2024
225
226
227
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Page 1 of 2
SUMMARY OF CORRESPONDENCE
On September 9, 2024, I, Jeffrey Tuan, contacted Mrs. Vandana Pawar via phone call to
arrange an in-person meeting between the parties to engage in dialogue regarding the reasonable
privacy impact matter. I proposed the meeting take place at Mr. Yung and Mrs. Rony Feng’s home.
The Pawar’s requested that I meet them by myself at their home. Mrs. Feng and Mrs. Pawar have
not seen or spoken much during the past year or so. Mr. Feng and Mr. Milind Pawar have never
met each other, nor have they met either of the Mrs., respectively.
On September 10, 2024, as requested I went by myself to the Pawar’s home. They showed
me on computer a different plan/drawing than the one that was previously submitted. They said
they intended to submit the revisions later. They also showed me the backyard and said they were
willing to plant privacy plants along the shared rear fence. I asked the Pawar’s about their plans
regarding the second-story rear facing windows. Mrs. Pawar said she preferred large windows in
the master bedroom.
On September 11, 2024, I contacted Mrs. Pawar via text message and asked her to provide
a picture of the second-story rear side facing the Feng’s property. I also asked her to provide some
details of the windows.
Mrs. Pawar provided the following picture:
Mrs. Pawar provided the following details:
“Window A is the bedroom window. B is the staircase. And C is half obscure and way too
far away from the back. It’s too early in the process for us to know the details of each. We have
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Page 2 of 2
not thought that far ahead. We will get those details at the time of building submissions. Most
probably the bedroom window will be fixed center and 2 sliders on the side.”
On September 17, 2024, I spoke with Mr. Pawar via phone call. I informed him that the
Feng’s were unclear of the details regarding the windows, specifically the master bedroom
window(s). I asked him for more details, e.g., sill height, number, egress, and view study.
Mr. Pawar did not provide any windows information and was unwilling to discuss any
further. Instead, he said that if the Feng’s did not accept their offer for privacy plants now, then
there is no guarantee they will plant them later. Mr. Pawar abruptly ended the conversation with,
“We’ve done enough. See you at the hearing.”
Dated: September 24, 2024 Respectfully submitted,
Jeffrey Tuan, Esq.
Attorney for Appellants
Yung Feng
Rony Feng
230
REPORT TO THE
PLANNING COMMISSION
13760 Manteca Way (APN 389-30-024)
Meeting Date: August 14, 2024
Application: PDR24-0002
Address/APN: 13760 Manteca Way / 389-30-024
Applicant / Property Owner: Milind and Vandana Pawar
Report Prepared By: Christopher Riordan, Senior Planner
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Report to the Planning Commission
13760 Manteca Way – Application #’s PDR24-0002
August 14, 2024
Page | 2
PROJECT DESCRIPTION
The applicant is requesting Design Review approval for an approximately 781 square foot second
story addition to an existing one story single-family residence with a maximum overall height of
25’-1”. No protected trees are proposed for removal.
STAFF RECOMMENDATION
Adopt Resolution No. 24-027 approving the project subject to conditions of approval included in
Attachment #1.
Pursuant to City Code Section 15-45.060(a)(2), Design Review Approval by the Planning
Commission is required as the project is a conversion of a single-story structure to a multi-story
structure.
PROJECT DATA
Gross/Net Site Area: 11,543 sq. ft. (.265 acres)
Average Site Slope: Level Site
General Plan Designation: M-10 (Medium Density Residential)
Zoning: R-1-10,000
Proposed Allowed/Required
Site Coverage
Residence/Garage/ADU
Driveway/Walkway
Porches/Decks
Total Proposed (structures)
4,020 sq. ft.
450 sq. ft.
800 sq. ft.
5,270 sq. ft. (13%)
6,928 sq. ft. (60%)
Floor Area (Main Residence)
First Floor
Second Floor (Attached ADU)
Garage
Total Floor Area
3,083 sq. ft.
781 sq. ft.
420.00 sq. ft.
4,284 sq. ft.
4,340 sq. ft.*
Height 25’-1” 26’
Setbacks
Front:
Left Side:
Right Side
Rear:
1st Floor
25-00’
10-00’
10-00’
24-50’
2nd Floor
25.00’
15-08’
15-00+’
33’-11
1st Floor
25.00’
10.00’
10.00’
21.50’
2nd Floor
25.00’
15.00’
15.00’
31.50’
Grading (Cubic Yards) Cut
0
Fill
0
Total
0
No grading limit in the
R-1-10,000 zoning
district
*Includes 800 square feet allowance for an Accessory Dwelling Unit
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Report to the Planning Commission
13760 Manteca Way – Application #’s PDR24-0002
August 14, 2024
Page | 3
SCOPE OF REVIEW
Housing Accountability Act
The project, as a housing development proposing more than one residential unit, limits the City
in its ability to “deny, reduce the density for, or render infeasible” the project under the Housing
Accountability Act (HAA) (Government Code Section 65589.5) unless the project: (1) is found
to be in violation of an objective general plan/zoning standard; or (2) will result in a specific
adverse impact to public health and safety. While conditions and requirements may be applied to
further applicable goals, policies, and strategies – any conditions and requirements not based on
objective standards may not make the project infeasible or reduce the number of units. For
example, the decision-making body may apply conditions related to window treatments or paint
color but could not apply conditions resulting in aesthetic modifications that would render the
project infeasible. Under the HAA an objective standard is one involves “no personal or
subjective judgment by a public official and [is] uniformly verifiable by reference to an external
and uniform benchmark or criterion available and knowable by both the development applicant
or proponent and the public official.”
General Plan Housing Element
The City of Saratoga’s 2023-2031 Housing Element requires Saratoga to plan for 1,712 housing
units at all affordability levels for the 2023-2031 planning period.
Very-Low Income – 454 units
Low Income – 261 units
Moderate Income – 278 units
Above Moderate – 719 units
The project will help Saratoga achieve its housing productivity goals by providing one above
moderate housing unit and one moderate income unit.
SITE CHARACTERISTICS AND PROJECT DESCRIPTION
Site Description
The 11,543 net square foot vacant project site is located at the intersection of Manteca Way and
Alcott Way. The site contains an existing one story 3,503 square foot single-family residence.
The site is level. Adjacent homes are all one story, however nearby homes are a combination of
both one and two story structures. There are two-story homes located at 13698 and 13714
Manteca Way.
Project Description
The architectural style of the project can best be described as contemporary. The project will include
the addition of a 781 second story to the existing one story residence for the purpose of creating an
accessory dwelling unit (ADU). An interior stairway will provide second story access. The stairway
will be accessible from a new rear entrance as well as from the interior of the residence. The ADU
will include one bedroom, living room, office, bathroom, and kitchen. A new second story balcony
on the front elevation will be accessible from the living room.
The exterior colors and materials of the second story addition will be consistent with the colors
and materials of the existing residence.
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Report to the Planning Commission
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Detail Colors and Materials
Exterior Stucco (Tan) / White Colored Accent Trim
Windows Wood w/ Vinyl Exterior (White)
Entry Door Wood with Glass Panel (Brown)
Roof Asphalt Shingles (Charcoal)
Garage Door Metal with Glass Panels (White)
Trees
No protected trees are proposed for removal.
Landscaping
Existing landscaping within the front setback area includes lawn areas, drought resistant shrubs,
trees, and groundcover. No additional landscaping is proposed.
FINDINGS
The findings required for issuance of a Design Review Approval pursuant to City Code Section
Article 15-45.080 are set forth below and the Applicant has met the burden of proof to support
making all of those required findings:
a. Site development follows the natural contours of the site, minimizes grading, and is
appropriate given the property’s natural constraints. This finding can be made in the
affirmative in that the project only includes the construction of a second story addition, and no
grading is proposed to construct the project.
b. All protected trees shall be preserved, as provided in Article 15-50 (Tree Regulations). If
constraints exist on the property, the number of protected trees, heritage trees, and native
trees approved for removal shall be reduced to an absolute minimum. Removal of any smaller
oak trees deemed to be in good health by the City Arborist shall be minimized using the
criteria set forth in Section 15-50.080. This finding can be made in the affirmative in that the
project is limited to the construction of a second story addition and no protected trees will be
impacted for its construction.
c. The height of the structure, its location on the site, and its architectural elements are designed
to avoid unreasonable impacts to the privacy of adjoining properties and to community
viewsheds. This finding can be made in the affirmative in that the proposed residence
complies with the maximum height limitation of 26 feet allowable for residential structures;
the second story has no second story windows facing the adjacent property to the left, and the
second story balcony will include half walls to mitigate side facing views and will be located
at the front of the structure to avoid views into the rear and side yards of adjacent neighbors.
There are no community viewsheds in the vicinity of the site.
d. The overall mass and height of the structure, and its architectural elements are in scale with
the structure itself and with the neighborhood. This finding can be made in the affirmative in
that the proposed residence complies with the maximum height limitation of 26 feet
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allowable for residential structures; the building has varying architectural forms and
projections to break up the appearance of mass, the building setbacks meet or exceed those
required for the R-1-10,000 zoning district.
e. The landscape design minimizes hardscape in the front setback area and contains elements
that are complementary to the neighborhood streetscape. This finding can be made in the
affirmative in that existing landscaping within the front setback area includes lawn areas,
drought resistant shrubs, trees, and groundcover. No additional landscaping is proposed.
f. Development of the site does not unreasonably impair the ability of adjoining properties to
utilize solar energy. This finding can be made in the affirmative in that development will not
unreasonably impair the ability of adjoining properties to utilize solar energy as the project
exceeds the required side and rear setbacks, and the orientation of the sun throughout the day
with respect to the location of the site and position/height of the structure will not unreasonably
cast shadows on adjoining properties.
g. The design of the structure and the site development plan is consistent with the Residential
Design Handbook, pursuant to Section 15-45.055. This finding can be made in the affirmative
because the proposed project incorporates applicable design policies and techniques from the
Residential Design Handbook. The overall mass and height of the structure are in scale with the
neighborhood and the structure is set back in proportion to the size and shape of the lot. In
addition, the proposed materials, colors, and details enhance the architecture in a well-
composed, understated manner.
h. On hillside lots, the location and the design of the structure avoid unreasonable impacts to
ridgelines, significant hillside features, community viewsheds, and is in compliance
with Section 15-13.100. This finding is not applicable to the project in that the site is not
characterized as a hillside lot nor is the site located within the Hillside Residential zoning
district.
NEIGHBOR NOTIFICATION AND CORRESPONDENCE
The applicant submitted five (5) notification forms from neighboring property owners and the
Community Development Department received three project related emails (Attachment #3). The
neighbor located at 18860 Alcott Way (located to the right of the project site) expressed concern
regarding potential impacts from a rear facing balcony – the current project does not include a rear
facing balcony. The neighboring property owner at 13746 Manteca Way (located to the left of the
project site) has concerns that the project will not fit into the neighborhood and the front facing
balcony could potentially affect their existing privacy and could block natural light. The three email
comments that were received include similar concerns as those included on the notification forms.
Three neighbors had no written concerns. The Community Development Department mailed public
notices to property owners within 500 feet of the site. In addition, the public hearing notice and
description of the project was published in the Saratoga News.
ENVIRONMENTAL DETERMINATION
The project is Categorically Exempt from the Environmental Quality Act (CEQA) pursuant Section
15303, “New Construction or Conversion of Small Structures”, Class 3 (a) of the Public Resources
235
Report to the Planning Commission
13760 Manteca Way – Application #’s PDR24-0002
August 14, 2024
Page | 6
Code (CEQA). This exemption allows for the construction of three single-family residences in a
residential area. The project, as proposed, is for the construction of a new residence in a suburban,
residential area.
ATTACHMENTS
1. Resolution No. 24-022
2. Neighbor Notices
3. Neighbor Property Photographs
4. Site Plan
236
RESOLUTION NO: 24-027
A RESOLUTION OF THE CITY OF SARATOGA PLANNING COMMISSION
APPROVING DESIGN REVIEW PDR24-0002
13760 MANTECA WAY (APN 389-30-024)
WHEREAS, on February 11, 2024, an application was submitted by Vandana and Milind
Pawar (Owner) requesting Design Review approval to construct a 781 square foot second story
addition to an existing one story single-family residence with an overall height of 25’-1”. The site is
located within the R-1-10,000 zoning district.
WHEREAS, the Community Development Department completed an environmental
assessment for the project in accordance with the California Environmental Quality Act (CEQA)
and recommends that the Planning Commission determine this project Categorically Exempt.
WHEREAS, on August 14, 2024, the Planning Commission held a duly noticed public
hearing on the subject application, considered evidence presented by City Staff, the applicant, and
other interested parties.
NOW THEREFORE, the Planning Commission of the City of Saratoga hereby finds,
determines, and resolves as follows:
Section 1: The recitals set forth above are true and correct and incorporated herein by
reference.
Section 2: The project is Categorically Exempt from the Environmental Quality Act
(CEQA) pursuant to Section 15303, “New Construction or Conversion of Small Structures”, Class
3(a) of the Public Resources Code (CEQA). This exemption allows for the construction of a single-
family residence and small structures in a residential area.
Section 3: The proposed residence is consistent with the following Saratoga General Plan
Policies: Land Use Goal 13 which provides that the City shall use the Design Review process to
assure that new construction and major additions thereto are compatible with the site and the
adjacent surroundings; Safety Element Site and Drainage Policy 3 which provides that the City shall
require that landscaping and site drainage plans be submitted and approved during Design Review
for a residence prior to issuance of permits; and Conservation Element Policy 6.0 which provides
that the City shall protect the existing rural atmosphere of Saratoga by carefully considering the
visual impact of new development.
Section 4: The proposed residence is consistent with the Saratoga City Code in that the
design and improvements are consistent with the design review findings. The overall mass and
height of the structure are in scale with the neighborhood; the structure is set back in proportion to
the size and shape of the lot; site development follows contours and is appropriate given the
property’s natural constraints; the porch and entry are in scale with other structures in the
neighborhood. In addition, the proposed materials, colors, and details enhance the architecture in a
well-composed, understated manner.
237
13760 Manteca Way
PDR24-0002
August 14, 2024
Page | 2
Section 5: The City of Saratoga Planning Commission hereby approves PDR24-0002,
13760 Manteca Way (APN 389-30-024), subject to the Findings, and Conditions of Approval
attached hereto as Exhibit 1.
PASSED AND ADOPTED by the City of Saratoga Planning Commission on this 14th day of
August 2024 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
RECUSE:
____________________________
Jonathan “JoJo” Choi
Chair, Planning Commission
238
13760 Manteca Way
PDR24-0002
August 14, 2024
Page | 3
Exhibit 1
CONDITIONS OF APPROVAL
PDR24-0002
13760 MANTECA WAY
(APN 389-30-024)
GENERAL
1. All conditions below which are identified as permanent or for which an alternative period for
applicability is specified shall run with the land and apply to the landowner’s successors in
interest for such time period. No zoning clearance, or demolition, grading for this project shall
be issued until proof is filed with the city that a certificate of approval documenting all
applicable permanent or other term-specified conditions has been recorded by the applicant with
the Santa Clara County Recorder’s office in form and content to the Community Development
Director. If a condition is not “Permanent” or does not have a term specified, it shall remain in
effect until the issuance by the City of Saratoga of a Certificate of Occupancy or its equivalent.
2. The Owner and Applicant will be mailed a statement after the time the Resolution granting this
approval is duly executed, containing a statement of all amounts due to the City in connection
with this application, including all consultant fees (collectively “processing fees”). This
approval or permit shall expire sixty (60) days after the date said notice is mailed if all
processing fees contained in the notice have not been paid in full. No Zoning Clearance or
Demolition, Grading, or Building Permit may be issued until the City certifies that all
processing fees have been paid in full (and, for deposit accounts, a surplus balance of $500 is
maintained).
3. The Project shall maintain compliance with all applicable regulations of the State, County, City
and/or other governmental agencies having jurisdiction including, without limitation, the
requirements of the Saratoga City Code incorporated herein by this reference.
4. As a condition of this Approval, Owner and Applicant hereby agree to defend, indemnify, and
hold the City and its officers, officials, boards, commissions, employees, agents, and volunteers
harmless from and against:
a. all claims, actions, or proceedings to attack, set aside, void or annul any action on the subject
application, or any of the proceedings, acts or determinations taken, done, or made prior to
said action; and
b. all claims, demands, actions, expenses, or liabilities arising from or in any manner relating
to the performance of such construction, installation, alteration, or grading work by the
Owner and/or Applicant, their successors, or by any person acting on their behalf.
In addition, prior to any Zoning Clearance, Owner and Applicant shall execute a separate
agreement containing the details of this required Agreement to Indemnify, Hold Harmless and
Defend, which shall be subject to prior approval as to form and content by the City Attorney.
239
13760 Manteca Way
PDR24-0002
August 14, 2024
Page | 4
COMMUNITY DEVELOPMENT DEPARTMENT
5. The owner/applicant shall comply with all City requirements regarding drainage, including but
not limited to complying with the city approved Stormwater management plan. The project shall
retain and/or detain any increase in design flow from the site, that is created by the proposed
construction and grading project, such that adjacent down slope properties will not be negatively
impacted by any increase in flow. Design must follow the current Santa Clara County Drainage
Manual method criteria, as required by the building department. Retention/detention element
design must follow the Drainage Manual guidelines, as required by the building department.
6. The development shall be located and constructed to include those features, and only those
features, as shown on the plans approved by the Planning Commission on August 14, 2024. All
proposed changes to the approved plans must be submitted in writing with plans showing the
changes, including a clouded set of plans highlighting the changes. Such changes shall be
subject to approval in accordance with the City Code.
7. Prior to issuance of Building Permits, the applicant shall submit for staff approval a Lighting
Plan for the home’s exterior and landscaped areas. Proposed exterior lighting shall be limited to
full cut off & shielded fixtures with downward directed illumination so as not to shine on
adjacent properties or public right-of-way. All proposed exterior lighting shall be designed to
limit illumination to the site and avoid creating glare impacts to surrounding properties.
8. To comply with standards that minimize impacts to the neighborhood during site preparation
and construction, the applicant shall comply with City Code Sections 7-30.060 and 16-75.050,
with respect to noise, construction hours, maintenance of the construction site and other
requirements stated in these sections.
9. Prior to issuance of Building Permits, the applicant shall prepare for review and approval by
City staff a Construction Management Plan for the project which includes but is not limited to
the following:
a. Proposed construction worker parking area.
b. Proposed construction hours that are consistent with the City Code.
c. Proposed construction/delivery vehicle staging or parking areas.
d. Proposed traffic control plan with traffic control measures, any street closure, hours for
delivery/earth moving or hauling, etc. To the extent possible, any deliveries, earth
moving or hauling activities will be scheduled to avoid peak commute hours.
e. Proposed construction material staging/storage areas.
f. Location of project construction sign outlining permitted construction work hours, name
of project contractor and the contact information for both homeowner and contractor.
10. All fences, walls and hedges shall conform to height requirements provided in the City Code
Section 15-29.
240
13760 Manteca Way
PDR24-0002
August 14, 2024
Page | 5
11. A locking mailbox approved for use by the U.S. Postal service shall be installed and in
compliance with Saratoga Municipal Code section 6-25.030. The mailbox shall be installed
prior to final inspection.
12. A Building Permit must be issued, and construction commenced within 36 months from the date
of adoption of this Resolution or the Design Review Approval will expire unless extended in
accordance with the City Code.
13. West Valley Collection & Recycling is the exclusive roll-off and debris box provider for the
City of Saratoga.
FIRE DEPARTMENT
14. The owner/applicant shall comply with all applicable Fire Department requirements.
ENGINEERING
15. The owner/applicant shall comply with all City requirements regarding drainage, including but
not limited to complying with the city approved Stormwater management plan. The project shall
retain and/or detain any increase in design flow from the site, that is created by the proposed
construction and grading project, such that adjacent down slope properties will not be negatively
impacted by any increase in flow. Design must follow the current Santa Clara County Drainage
Manual method criteria, as required by the building department. Retention/detention element
design must follow the Drainage Manual guidelines, as required by the building department.
16. Applicant / Owner shall obtain an encroachment permit for all improvements in any City right-
of-way or City easement including all new utilities prior to commencement of the work to
implement this Design Review.
17. Applicant / Owner shall make the following improvements in the City right-of-way:
a. Obtain an encroachment permit and replace nonconforming/damaged curb and gutter in front
of driveway.
See City of Saratoga Standard Details for removal and new installation. New flow line shall
conform to existing flow lines and grade.
18. Damages to driveway approach, curb and gutter, public streets, or other public improvements
during construction shall be repaired prior to final inspection.
19. All new/upgraded utilities shall be installed underground.
20. Applicant / Owner shall maintain the streets, sidewalks and other right of way as well as
adjacent properties, both public and private, in a clean, safe and usable condition. All spills of
soil, rock or construction debris shall be removed immediately.
21. The Owner/Applicant shall incorporate adequate source control measures to limit pollutant
241
13760 Manteca Way
PDR24-0002
August 14, 2024
Page | 6
generation, discharge, and runoff (e.g. landscaping that minimizes irrigation and runoff,
promotes surface infiltration where possible, minimizes the use of pesticides and fertilizers, and
incorporates appropriate sustainable landscaping practices and programs, such as Bay-Friendly
Landscaping).
22. All building and construction related activities shall adhere to New Development and
Construction – Best Management Practices as adopted by the City for the purpose of preventing
storm water pollution:
• Owner shall implement construction site inspection and control to prevent construction site
discharges of pollutants into the storm drains per approved Erosion Control Plan.
• The City requires the construction sites to maintain year-round effective erosion control, run-on
and run-off control, sediment control, good site management, and non-storm water management
through all phases of construction (including, but not limited to, site grading, building, and
finishing of lots) until the site is fully stabilized by landscaping or the installation of permanent
erosion control measures.
• City will conduct inspections to determine compliance and determine the effectiveness of the
BMPs in preventing the discharge of construction pollutants into the storm drain. Owner shall
be required to timely correct all actual and potential discharges observed.
23. Prior to foundation inspection by the City, the LLS of record shall provide a written certification
that all building setbacks are per the approved plans.
24. Prior to the Building final, all Public Works conditions shall be completed per approved plans.
BUILDING DEPARTMENT SUBMITTAL
34. Complete construction plans shall be submitted to the Building Division. These plans shall be
subject to review and approval by the City prior to issuance of Zoning Clearance. The
construction plans shall, at a minimum include the following:
a. Architectural drawings and other plan sheets consistent with those identified as Exhibit “A”
on file with the Community Development Department.
b. All additional drawings, plans, maps, reports, notes, and/or materials required by the
Building Division.
c. This signed and dated Resolution printed onto separate construction plan pages.
***End of Conditions ***
242
243
244
245
246
247
248
From:Frances Reed
To:Christopher Riordan
Cc:Bryan Swanson
Subject:PDR24-0002: 13760 Manteca Planning Commission Comments Form
Date:Monday, August 5, 2024 9:00:36 AM
Public comment received
From: noreply@civicplus.com <noreply@civicplus.com>
Sent: Friday, August 2, 2024 3:08 PM
To: Clinton Brownley <cbrownley@gmail.com>; Anjali Kausar <aakausar@outlook.com>; Razi
Mohiuddin <razi@mohiuddin.com>; Herman Zheng <zheng.herman@gmail.com>; Jonathan Choi
<jojo.choi@gmail.com>; Ping Li <ping.li2@comcast.net>; Paul Germaraad
<pgermeraad@gmail.com>; Bryan Swanson <bswanson@saratoga.ca.us>; Britt Avrit
<bavrit@saratoga.ca.us>; Frances Reed <freed@saratoga.ca.us>
Subject: Online Form Submittal: Planning Commission Comments Form
CAUTION: This email originated from outside your organization. Exercise caution when
opening attachments or clicking links, especially from unknown senders.
Planning Commission Comments Form
Your Name Hungcheng Sung
Phone Number
Email Address
Comments Re: Comment on Application PDR24-0002: 13760 Manteca Way
Dear Planning Committee,
We are writing to express our concerns regarding the proposed
second-floor addition at 13760 Manteca Way. Specifically, we
believe that the inclusion of a patio facing the backyard poses
significant privacy concerns for the neighboring properties,
particularly those with adjacent backyards.
We respectfully request that the committee consider this issue
and recommend an alternative design that mitigates these
privacy impacts.
Thank you for your attention to this matter.
Sincerely,
249
250
From:Frances Reed
To:Christopher Riordan
Cc:Bryan Swanson
Subject:PDR24-0002: 13760 Manteca Planning Commission Comments Form
Date:Monday, August 5, 2024 9:01:32 AM
Third of three message sent to PC
From: noreply@civicplus.com <noreply@civicplus.com>
Sent: Friday, August 2, 2024 3:18 PM
To: Clinton Brownley <cbrownley@gmail.com>; Anjali Kausar <aakausar@outlook.com>; Razi
Mohiuddin <razi@mohiuddin.com>; Herman Zheng <zheng.herman@gmail.com>; Jonathan Choi
<jojo.choi@gmail.com>; Ping Li <ping.li2@comcast.net>; Paul Germaraad
<pgermeraad@gmail.com>; Bryan Swanson <bswanson@saratoga.ca.us>; Britt Avrit
<bavrit@saratoga.ca.us>; Frances Reed <freed@saratoga.ca.us>
Subject: Online Form Submittal: Planning Commission Comments Form
CAUTION: This email originated from outside your organization. Exercise caution when
opening attachments or clicking links, especially from unknown senders.
Planning Commission Comments Form
Your Name Hungcheng Sung
Phone Number
Email Address
Comments Revised-2: Comment on Application PDR24-0002: 13760
Manteca Way
We are writing to express our concerns regarding the proposed
second-floor addition at 13760 Manteca Way. We believe this
addition poses significant privacy concerns for the neighboring
properties, especially those sharing the eastern boundary.
To address these concerns, we suggest removing the patio from
the second floor. This adjustment would significantly mitigate
privacy impacts on adjacent properties.
Thank you for your attention to this matter.
Hungcheng SUng
Alcott way Saratoga
251
NEIGHBORHOOD PHOTO BOARD SURVEY
13760 Man Way, Saratoga, CA 95070
13745 Fortuna Ct, Saratoga, CA 95070
13761 Fortuna Ct, Saratoga, CA 95070
18853 Allendale Ave, Saratoga, CA 95070
252
13760 Man Way, Saratoga, CA 95070
13745 Manteca Way, Saratoga, CA 95070
18911 Alcott Way, Saratoga, CA 95070
18892 Twain Ct, Saratoga, CA 95070
253
13760 Man Way, Saratoga, CA 95070
13730 Manteca Way, Saratoga, CA 95070
13746 Manteca Way, Saratoga, CA 95070
18860 Alcott Way, Saratoga, CA 95070
254
18880 Alcott Way, Saratoga, CA 95070
The proposed ADU on the second floor has the following elements with respect to
other homes in the neighborhood:
1- Shingle roof- Similar roof material as most houses in the neighborhood.
2- Similar setbacks as lots # 22,23, and 57.
3- Finish Stucco Exterior – Similar wall finish material as most houses in the
neighborhood.
3- Ranch Architectural Style – As most houses in the neighborhood.
255
APPROVED MINUTES
WEDNESDAY AUGUST 14, 2024
SARATOGA PLANNING COMMISSION SPECIAL MEETING
Chair Choi called the Meeting to order at 7:03 p.m.
ROLL CALL
PRESENT: Chair Jojo Choi, Vice Chair Anjali Kausar, Commissioners Clinton
Brownley, Paul Germeraad, Ping Li, Razi Mohiuddin and Herman Zheng
ABSENT: None
ALSO PRESENT: Bryan T. Swanson, Community Development Director
Christopher Riordan, Senior Planner
Nicole Johnson, Senior Planner
Frances Reed, Administrative Analyst
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS: NONE
1. APPROVAL OF MINUTES
Action Minutes from the Planning Commission Meeting of June 26, 2024
Recommended Action:
Approve Minutes of June 26, 2024 Regular Planning Commission Meetings.
MOHIUDDIN/LI MOVED TO APPROVE THE MINUTES OF THE JUNE 26, 2024 MEETING.
MOTION PASSED. AYES: BROWNLEY, CHOI, GERMERAAD, KAUSAR, LI, MOHIUDDIN,
ZHENG. NOES: NONE. ABSENT: NONE. ABSTAIN: NONE.
2. PUBLIC HEARINGS
2.1 Application PDR22-0020: 20296 Seagull Way; (386-52-038) Michell Miner (applicant): The
applicant is requesting Design Review approval for a new 3,367 square foot two story single-family
residence with an 802 square foot attached accessory dwelling unit (ADU). No protected trees are proposed
for removal. The site is zoned R-1-00,000 with a General Plan Designation of M-10 (Medium Density
Residential). Staff Contact: Nicole Johnson (408) 868-1209 or njohnson@saratoga.ca.us.
Recommended Action:
Adopt Resolution No. 24-025 approving the project subject to conditions of approval included in
Attachment 1.
BROWNLEY/KAUSAR MOVED TO ADOPT RESOLUTION NO. 24-025, APPROVING
APPLICATION PDR22-0020 SUBJECT TO CONDITIONS. MOTION PASSED. AYES:
BROWNLEY, CHOI, GERMERAAD, KAUSAR, LI, MOHIUDDIN, ZHENG. NOES: NONE. ABSENT:
NONE. ABSTAIN: NONE.
2.2 Application PDR24-0005/ARB24-0031: 12820 Paseo Presada; (386-13-041) Mehran Soltanzadeh
(Applicant): The applicant is requesting Design Review approval for a new 3,527 square foot two story
single-family residence with a 796 square foot attached accessory dwelling unit (ADU). No protected trees
are proposed for removal. The site is zoned R-1-00,000 with a General Plan Designation of M-10 (Medium
Density Residential). Staff Contact: Nicole Johnson (408) 868-1209 or njohnson@saratoga.ca.us.
256
Recommended Action:
Adopt Resolution No. 24-026 approving the project subject to conditions of approval included in
Attachment 1.
KAUSAR/LI MOVED TO ADOPT RESOLUTION NO. 24-026, APPROVING APPLICATION
PDR24-0005 SUBJECT TO CONDITIONS. MOTION PASSED. AYES: BROWNLEY, CHOI,
KAUSAR, LI, MOHIUDDIN, ZHENG. NOES: GERMERAAD. ABSENT: NONE. ABSTAIN: NONE.
2.3 Application PDR24-0002: 13760 Manteca Way; (389-30-024) Milind and Vandana Pawar
(Applicant): The applicant is requesting Design Review approval for a 781 square foot second story addition
to an existing 3,503 square foot one story residence with a total proposed height of 25’-1”. No protected
trees are proposed for removal. The site is zoned R-1-10,000 with a General Plan Designation of Medium
Density Residential (M-10). Staff Contact: Christopher Riordan (408) 868-1235 or
criordan@saratoga.ca.us.
Recommended Action:
Adopt Resolution No. 24-027 approving the project subject to conditions of approval included in
Attachment 1.
Na Yang spoke.
Dick Liu spoke.
Linda Tenebuam spoke.
Public comment was closed.
Commission discussed the project.
Chair Choi re-opened public comment.
Na Yang spoke.
Public comment was closed.
MOHIUDDIN/ZHENG MOVED TO ADOPT RESOLUTION NO. 24-027, APPROVING
APPLICATION PDR24-0002 SUBJECT TO CONDITIONS. MOTION PASSED. AYES:
BROWNLEY, CHOI, KAUSAR, LI, MOHIUDDIN, ZHENG. NOES: GERMERAAD. ABSENT: NONE.
ABSTAIN: NONE.
3. DIRECTOR ITEMS
Director Swanson thanked staff for their efforts, and announced that zoning amendments, which are part of
the Housing Element implementation, will be coming to commission next month.
4. COMMISSION ITEMS: None
5. ADJOURNMENT
CHOI/KAUSAR moved for adjournment at 8:17 p.m.
Minutes respectfully submitted:
Frances Reed, Administrative Analyst
City of Saratoga
257
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259
260
261
262
263
Group#
1
SCREENING LANDSCAPE
9' - 0"X 7' - 10"
Office
13' - 10"X 13' - 0"
Bedroom
14' - 5"X 14' - 0"
Livingroom
11' - 2"X 4' - 10"
W/Closet
10' - 0"X 9' - 5"
Kitchen 10' x 9'5"
34
'
-
0
"
obscured window
3'
-
0
"
This window is located
behind stair case
This sliding door
and balcony is
facing the public
" Manteca Way"
no privacy is
applicable
This window is
facing the
public street
" Manteca Way"
no privacy is
applicable
49' - 11"
61' - 0"
13761 Fortuna Ct
60' - 0"
13760 Manteca Way
Manteca Way
2
A-01.05
3
A-01.05
20' - 0"
35' - 0"
(E) 13' height
Apricot tree
(N) 13' height
Privacy Hedge/Trees
(E) 13' height
Persian tree
8' 10' 10'
(E)13' height
olive tree
(E) avocado tree
60.00°60.00°
(E
)
C
y
p
r
e
s
(N) 13' height
Privacy Hedge/Trees
56' - 4"
(N) 13' height
Privacy Hedge/Trees
(E) 13'
height
Orange tree
13761 Fortuna Ct 13760 Manteca Way
6'
-
0
"
Ex
i
s
t
i
n
g
f
e
n
c
e
13
'
-
0
"
34' - 0"
NEW ADU
SC
R
E
E
N
I
N
G
L
A
N
D
S
C
A
P
E
6'
-
0
"
13761 Fortuna Ct 13760 Manteca Way
6'
-
0
"
Ex
i
s
t
i
n
g
f
e
n
c
e
33' - 11"
NEW ADU
EXISTIN HOUSE
facing the public " Manteca Way"
no privacy is applicable
SC
R
E
E
N
I
N
G
L
A
N
D
S
C
A
P
E
13
'
-
0
"
(E) 13' height
Apricot tree
13
'
-
0
"
60' - 0"
(E) 13' height
Orange tree
(E)avocado tree (E) Cypres (E)13' height
Persian tree
(N) 3 x13' height
Privacy Hedge/Trees
9' - 0"6' - 0"30' - 0"
Privacy Hedge/Tree conopy = 3' (N) 2 x13' height
Privacy Hedge/Trees
(N) 10 x13' height
Privacy Hedge/Trees
PROGRERSS
BUILDING OWNER APPROVAL
CLIENT/TENANT APPROVAL
DATE:
DATE:
DESIGNER SIGNATURE
DATE:
SCALENORTH
FLOORCKD.BYDRAWN
DATE PROJ.NO DRAWING
21060 HOMESTEAD Rd,
CUPERTINO, CA. 95014
TEL: (408)-708-1234
EMAIL: OFFICE@GOLDENGATEGROUPINC.COM
ALL WORK DESCRIBED IN THE DRAWINGS SHALL BE VERIFIED
FOR DIMENSION, GRADE, EXTENT AND COMPATIBILITY TO THE
EXISTING SITE. ANY DISCREPNCIES AND UEXPECTED ONDITIONS
THAT AFFECT OR CHANGE THE WORK DESCRIBED IN THE
CONTRACT DOCUMENTS SHALL BE BROUGHT TO THE GOLDEN
GATE GROUP INC DESIGN'S AITENTION IMMEDIATELY DO NOT
PROCEED WITH THE WORK IN THE AREA OF DISCREPANCIES
UNTIL ALL SUCH DISCREPANCIES ARE RESOLVED. IF THE
CONTRACTOR CHOOSES TO DO SO HE SHALL BE PRECEDING AT
HIS OWN RISK.
OMISSIONS FROM lHE DRAWINGS AND SPECIFICATIONS OR THE
MISDESCRIPTION OF THE WORK WHICH IS MANIFESTlY
NECESSARY TO CARRY OUT THE INTENT OF THE DRAWlNGS AND
SPECIFICATIONS, OR WHICH IS CUSTOMARILY REFORMED,
SHALL NOT RELIEVE THE CONTRACTOR FROM PERFORMING
SUCH OMITTED OR MlS-DESCRIBED DETAILS OF THE WORK AS IF
FULLY AND COMPLETELY SET FORTH AND DESCRIBED IN THE
DRAWINGS AND SPECIFICATIONS.
SITE CONDITIONS: All CONTRACTORS AND SUB-CONTRACTCRS
SHALL VERIFY DIMENSIONS AND CONDITIONS AT THE SITE PRIOR
TO COMMENCEMENT OF THEIR WORK, FAILURE TO DO SO SHALL
NOT RELEASE THEM FROM THE RESPONSIBILITY OF ESTIMATING
THE WORK IF VARIATION, DISCREPANCY OR OMISSION
(BETWEEN THE INTENT OF THESE CONTRACT DOCUMENTS AND
THE EXISTING CONDITIONS ARE FOUND, THE CONTRACTOR OR
SUBCONlRACTOR SHALL NOTIFY GOLDEN GATE GROUP INC
DESIGN IN WRITING AND 0BTAIN WRITTEN RESOLUTION FROM
GOLDEN GATE GROUP INC DESIGN PRIOR TO PROCEEDING WITH
ANY RELATED WORK.
SHEET NAME:
C:\Users\goldengategroupinc\SynologyDrive\GOLDEN GATE GROUP\Projects\Design
Phase\13760 Manteca Way - Saratoga\PROPOSED\NEIGHBORHOOD\13760 Manteca Way
-07-09-24.rvt
As i ndi cat ed
A-01.05
PRIVACY PLAN
-09/16/24
Author Desi gner
Revision Schedule
NO. Description Date
1/16" = 1'-0"1PRIVACY PLAN
1/16" = 1'-0"2Section 2
1/16" = 1'-0"3Section 3
1/8" = 1'-0"4SCREENING LANDSCAPE
26
4
(E ) s k y li g h t
(E ) s k yli g h t
(
E
)
s
k
yli
g
h
t
d riv e w a y
M A NT E CA WA Y
4
" /
1
'-
0
"
4 1 /8 " / 1 '-0 "
4
" /
1
'-
0
"
4" / 1'-0"
3 1 /8 " / 1 '-0 "
3
1
/
8
" /
1
'-
0
"
4
" /
1
'-
0
"
4" / 1'-0"
4" / 1'-0"4" / 1'-0"
4"
/
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1 2 8 ' - 6 "
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135' - 9"
6 4 ' - 4 "
1 6 ' - 0 "
9' - 11"
2
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17' - 8"
1 5 ' - 1 1 "
1 0 ' - 1 "
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1 6 ' - 0 "
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(N ) s e c o n d fl o o r s i d e s e t b a c k
(E ) fir s t fl o o r s i d e s e t b a c k
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M a n t e c a w a y .
first floor addition 54 s.f.
second floor addition 780.65 s.f.
total floor plan 834 S.F.
N
(N )
S K Y L I G H T
(
E
)
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Notes:
1-Prior to foundation inspection by the City, the LLS of record shall
provide a written certification that all building setbacks are per the
approved plans.
2-Disposition and treatment of stormwater will comply with the National
Pollution Discharge Elimination System Standards and implementation
standards established by the Santa Clara Vally Urban Runoff Pollution
Prevention Program.
(N) Paver Driveway
(N)Asphalt roofing shingle
(N)Asphalt roofing shingle
(E)Asphalt roofing shingle
(E)Asphalt roofing shingle
(N )
S K Y L I G H T
6 0 " x 6 0 "
B a lc o n y14' - 0 "
6
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0
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2 3 ' - 1 "
1
5
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1
3
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2 9 ' - 8 "1
9
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1 1 ' - 3 "
9
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N
1/8" = 1'-0"1PROPOSED SITE PLAN
1/8" = 1'-0"2EXISTING SITE PLAN
PROGRERSS
BUILDING OWNER APPROVAL
CLIENT/TENANT APPROVAL
DATE:
DATE:
DESIGNER SIGNATURE
DATE:
SCALENORTH
FLOORCKD.BYDRAWN
DATE PROJ.NO DRAWING
21060 HOMESTEAD Rd,
CUPERTINO, CA. 95014
TEL: (408)-708-1234
EMAIL: OFFICE@GOLDENGATEGROUPINC.COM
ALL WORK DESCRIBED IN THE DRAWINGS SHALL BE VERIFIED
FOR DIMENSION, GRADE, EXTENT AND COMPATIBILITY TO THE
EXISTING SITE. ANY DISCREPNCIES AND UEXPECTED ONDITIONS
THAT AFFECT OR CHANGE THE WORK DESCRIBED IN THE
CONTRACT DOCUMENTS SHALL BE BROUGHT TO THE GOLDEN
GATE GROUP INC DESIGN'S AITENTION IMMEDIATELY DO NOT
PROCEED WITH THE WORK IN THE AREA OF DISCREPANCIES
UNTIL ALL SUCH DISCREPANCIES ARE RESOLVED. IF THE
CONTRACTOR CHOOSES TO DO SO HE SHALL BE PRECEDING AT
HIS OWN RISK.
OMISSIONS FROM lHE DRAWINGS AND SPECIFICATIONS OR THE
MISDESCRIPTION OF THE WORK WHICH IS MANIFESTlY
NECESSARY TO CARRY OUT THE INTENT OF THE DRAWlNGS AND
SPECIFICATIONS, OR WHICH IS CUSTOMARILY REFORMED,
SHALL NOT RELIEVE THE CONTRACTOR FROM PERFORMING
SUCH OMITTED OR MlS-DESCRIBED DETAILS OF THE WORK AS IF
FULLY AND COMPLETELY SET FORTH AND DESCRIBED IN THE
DRAWINGS AND SPECIFICATIONS.
SITE CONDITIONS: All CONTRACTORS AND SUB-CONTRACTCRS
SHALL VERIFY DIMENSIONS AND CONDITIONS AT THE SITE PRIOR
TO COMMENCEMENT OF THEIR WORK, FAILURE TO DO SO SHALL
NOT RELEASE THEM FROM THE RESPONSIBILITY OF ESTIMATING
THE WORK IF VARIATION, DISCREPANCY OR OMISSION
(BETWEEN THE INTENT OF THESE CONTRACT DOCUMENTS AND
THE EXISTING CONDITIONS ARE FOUND, THE CONTRACTOR OR
SUBCONlRACTOR SHALL NOTIFY GOLDEN GATE GROUP INC
DESIGN IN WRITING AND 0BTAIN WRITTEN RESOLUTION FROM
GOLDEN GATE GROUP INC DESIGN PRIOR TO PROCEEDING WITH
ANY RELATED WORK.
SHEET NAME:
C:\Users\goldengategroupinc\SynologyDrive\GOLDEN GATE GROUP\Projects\Design
Phase\13760 Manteca Way - Saratoga\PROPOSED\REVIT\13760 Manteca Way -4-24-24.rvt
1/8" = 1'-0"
A-01.01
EXISTING AND PROPOSED SITE
PLAN
-07/27/22
Author Desi gner
1
Revision Schedule
NO. Description Date
1 2/15/2024
26
5
City Council Meeting – October 2, 2024
13760 Manteca Way
Application Number: APCC24-0003
266
The project is subject to the Housing Accountability Act which limits
the City’s ability to deny the project, reduce its density,
or render it infeasible.
Housing Accountability Act
267
Vicinity Map
Lot Size – 11,543 sq. ft.
Level Site
Zoning – R-1-10,000 Two
Story
Two
Story
Appellant
Appellant
13761 Fortuna Court Applicant
Applicant
13760 Manteca Way
268
Site Plan
269
Elevations (Front & Rear)
25
’
- 1”
Front
Rear
Front facing
balcony with 4’
side walls
Appellant
primarily
concerned
regarding views
from these
three windows
17
’
- 11
”
36” sill height
270
Elevations (Front & Rear)
Right
Left
No left facing
second story
windows
271
Cross Section
ADU
54 sq. ft. (1st Story)
780 sq. ft. (2nd Story)
Total – 834 sq. ft.
9’
C
e
i
l
i
n
g
9’
-2”
C
e
i
l
i
n
g
8’
C
e
i
l
i
n
g
11
’
-6”
F
F
Existing Residence
3,503 sq. ft.25’-1”
272
Floor Plan (First)
Square Footage
3,503 SQ Feet First Story
Interior and Exterior ADU Access
Second Story
Location
273
Floor Plan (Second)
Square Footage
780 SQ Foot Second Story ADU
Rear Facing Windows
274
Privacy Plan
15 proposed
new trees for
privacy
275
Privacy Plan (cross section)
276
Privacy Plan (cross section)
277
Landscape Condition of Approval
Prior to building department final inspection, the applicant shall
plant 15 Fern Pines along the rear property line as depicted on the
Privacy Plan which is included as Attachment G of the Staff Report.
278
Staff Recommendation
Adopt Resolution 24-057 denying the appeal thereby
approving Design Review application PDR24-0002
279
280
APPEAL OF A DESIGN REVIEW APPLICATION FOR
PAWAR RESIDENCE -13760 MANTECA WAY
ADDRESSING NEIGHBOR CONCERNS REGARDING THE TWO-STORY ADU
DEVELOPMENT
PRESENTED BY VANDANA & MILIND PAWAR
281
Why are we
building the
ADU
To accommodate our expanding family needs:
•Growing work-from-home need for family members
•Accommodating visiting parents
•Make our home in Saratoga a place worthy for
family and friends to visit
2 282
Benefits to The
Saratoga Community
•The proposed ADU aims to provide
moderate-income housing that can benefit
our community while respecting neighbors'
needs.
•Enhancing the value of our home and that
of our neighborhood
3 283
Why Privacy Matters? To our neighbors and us
•As a devoted member of the Saratoga community, we value our
neighborhood and the input of our neighbors.
•Today, we would like to discuss the compromises made in ADU
design to accommodate community concerns and propose a solution
4 284
Design Compromises Made
5 285
Recent View Study
6 286
Addressing Privacy Concerns with
Thoughtful Landscaping
•In addition to design changes, landscaping may be implemented to provide
natural barriers and enhance privacy for neighbors.
•We will do the tree selection with advisement with the city arborist.
•Benefits include:
•Natural Screens: Strategic planting of trees and shrubs to block sightlines.
•Aesthetic Value: Beautiful landscaping will enhance property values and
foster community pride.
7 287
Recap
•The proposed ADU is a response to the pressing need for
personal/moderate-income housing and has been designed
with the community in mind.
•The compromises made reflect our commitment to maintaining
neighborhood harmony while also ensuring the space serves
its intended purpose.
In Conclusion:
•We request the City Council to support planning commissions
decision. Any further compromises will make the design
infeasible for us and our family
8 288
THANK YOU
Vandana and Milind Pawar
408 896 3453
408 896 3345
9 289
SARATOGA CITY COUNCIL
COUNCIL ASSIGNMENTS
Mayor Yan Zhao
Hakone Foundation Board Executive Board
Santa Clara County Housing and Community Development Advisory Committee
Santa Clara County Library District Board of Directors
West Valley Mayors and City Managers Association
West Valley Sanitation District Board of Directors
Council Finance Committee
Vice Mayor Belal Aftab
Association of Bay Area Government (ABAG) General Assembly
Silicon Valley Regional Interoperability Authority Alternate
Valley Transportation Authority Policy Advisory Committee
Saratoga Historical Foundation Board of Directors
Council Finance Committee
Council Member Chuck Page
Santa Clara Valley Water Commission
West Valley Clean Water Program Authority Board of Directors
West Valley Solid Waste Management Authority Board of Directors
Saratoga Chamber of Commerce Board
Saratoga Ministerial Association
Council Member Tina Walia
Cities Association of Santa Clara County Board of Directors
Cities Association of Santa Clara County City Selection Committee
Cities Association of Santa Clara County Legislative Action Committee
KSAR 15 Saratoga Community Access Cable Television Foundation Board of Directors
Silicon Valley Clean Energy Authority Board of Directors
Council Member Kookie Fitzsimmons
Hakone Foundation Board of Trustees
Saratoga Area Senior Coordinating Council Board of Directors
Saratoga Sister City Committee Liaison
290