HomeMy WebLinkAbout10-15-2024 City Council Agenda Packet, amended 10-16-2024Saratoga City council Agenda – Page 1 of 4
SARATOGA CITY COUNCIL
SPECIAL MEETING
OCTOBER 15, 2024
AMENDED AGENDA
• 10/15/2024 NON-AGENDIZED ITEMS WRITTEN COMMUNICATIONS
ADDED
• 10/16/2024 JOINT SESSION WRITTEN COMMUNICATIONS ADDED
Public Participation Information
In accordance with Saratoga City Council’s Remote Public Participation Policy, members of the
public may participate in these meetings in person at the locations listed below or via remote
attendance (if applicable) using the Zoom information below. In the event remote participation
technology is unexpectedly unavailable, the meeting will proceed in person without remote
participation.
Members of the public can view and participate in the 6:00 p.m. Joint Session by:
1. Attending the meeting in person at:
• City Hall Linda Callon Conference Room located at 13777 Fruitvale Avenue, Saratoga CA
95070; OR
2. Accessing the meeting through Zoom
• Webinar URL: https://us02web.zoom.us/j/88482254658
• Webinar ID 884 8225 4658 OR
• Calling 1.408.638.0968 or 1.669.900.6833
Members of the public can view and participate in the 7:00 p.m. Regular Session by:
1. Attending the meeting in person at:
• City Hall Linda Callon Conference Room located at 13777 Fruitvale Avenue, Saratoga CA
95070; OR
2. Accessing the meeting through Zoom
• Webinar URL: https://us02web.zoom.us/j/81627041223
• Webinar ID: 816 2704 1223 OR
• Call In: 1.408.638.0968 or 1.669.900.6833; OR
3. Viewing the meeting on Saratoga Community Access Television Channel 15 (Comcast
Channel 15, AT&T UVerse Channel 99 and calling in following the direction above; OR
4. Viewing online at www.saratoga.ca.us/watch and calling in following the direction above.
Written Communication
Comments can be submitted in writing at www.saratoga.ca.us/comment. Written communications
will be provided to the members of the City Council and included in the Agenda Packet and/or in
supplemental meeting materials.
Public Comment
Members of the public may comment on any item for up to three (3) minutes. The amount of time
for public comment may be reduced by the Mayor or by action of the City Council. Public
Comment will begin with speakers attending in-person first followed by those attending via Zoom.
Saratoga City council Agenda – Page 2 of 4
Meeting Recording Information
In accordance with the Saratoga City Council’s Meeting Recording Policy, City Council Study
Sessions, Joint Meetings, Joint Sessions, Commission Interviews, Retreats, meetings with the
Planning Commission, and Regular Session Meetings are recorded and made available following
the meeting on the City website.
6:00 PM JOINT SESSION
City Hall, Linda Callon Conference Room | 13777 Fruitvale Avenue, Saratoga, CA 95070
Joint Session with Assemblymember Berman
Recommended Action:
Receive updates from Assemblymember Berman.
Supplemental Memo - Written Communications (added 10-16-2024)
7:00 PM REGULAR SESSION
Civic Theater, Council Chambers | 13777 Fruitvale Avenue, Saratoga, CA 95070
PLEDGE OF ALLEGIANCE
ROLL CALL
REPORT ON POSTING OF THE AGENDA
The agenda for this meeting was properly posted on October 10, 2024.
REPORT FROM JOINT SESSION
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
Any member of the public may address the City Council on matters not on the Agenda. The law
generally prohibits the City Council from discussing or taking action on such items. However, the
Council may instruct staff accordingly.
Supplemental Memo - Written Communications (added 10-15-2024)
ANNOUNCEMENTS
CEREMONIAL ITEMS
Commendation for Congresswoman Anna G. Eshoo
Recommended Action:
Present Commendation to Congresswoman Eshoo
Commendation, Congresswoman Anna Eshoo
Certificate of Recognition for Canine Companions and National Service Dog Month
Recommended Action:
Present Certificate of Recognition
Canine Companions Certificate of Recognition
Saratoga City council Agenda – Page 3 of 4
1. CONSENT CALENDAR
The Consent Calendar contains routine items of business. Items in this section will be acted
on in one motion, unless removed by the Mayor or a Council Member. Any member of the
public may speak on an item on the Consent Calendar at this time, or request that the Mayor
remove an item from the Consent Calendar for discussion.
1.1 City Council Meeting Minutes
Recommended Action:
Approve the Minutes for the September 18, 2024, City Council Regular Meeting and the
October 2, 2024, City Council Regular Meeting.
Staff Report
Attachment A - Minutes for the September 18, 2024 City Council Regular Meeting
Attachment B - Minutes for the October 2, 2024 City Council Regular Meeting
1.2 Accounts Payable Check Registers
Recommended Action:
Review and accept the 09/26/2024 and 10/03/2024 accounts payable vendor payment check
registers.
Staff Report
Attachment A - Check Register Reports 09-26-2024
Attachment B - Check Register Reports 10-03-2024
1.3 Treasurer’s Report for the Month Ended August 31, 2024
Recommended Action:
Review and accept the Treasurer’s Report for the month ended August 31, 2024.
Staff Report
1.4 Website Services Contract Amendment with CivicPlus
Recommended Action:
Authorize the City Manager to execute a contract amendment with CivicPlus for website
services in an amount not to exceed $105,967 for a four-year term, ending October 18,
2028.
Staff Report
Attachment A – Contract Amendment
Attachment B – 2016 Original Standard Services Contract
2. PUBLIC HEARING
2.1 Introduce and Waive First Reading of an Ordinance Amending Articles 15-18,15-19,
15-35, 15-45, 15-56, 15-57, and 15-58 of the Saratoga City Code to Implement Programs of
the 2023-2031 Housing Element.
Recommended Action:
1. Following the public hearing, introduce and waive the first reading of an ordinance
amending Chapter 15 (Zoning Regulations) of the Saratoga City Code to implement
programs of the 2023-2031 Housing Element
2. Direct staff to place the ordinance on the consent calendar for adoption at the next regular
meeting.
Staff Report
Attachment A - Ordinance Amending Chapter 15
Saratoga City council Agenda – Page 4 of 4
COUNCIL ASSIGNMENTS
Council Assignments
CITY COUNCIL ITEMS
COUNCIL COMMUNICATIONS
CITY MANAGER'S REPORT
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
ADJOURNMENT
CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA
PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT
I, Janet Costa, Executive Assistant for the City of Saratoga, declare that the foregoing agenda for
the meeting of the City Council was posted and available for review on October 10, 2024 at the
City of Saratoga, 13777 Fruitvale Avenue, Saratoga, California and on the City's website at
www.saratoga.ca.us.
Signed this 10th day of October 2024 at Saratoga, California.
Janet Costa, Executive Assistant
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials
provided to the City Council by City staff in connection with this agenda, copies of materials
distributed to the City Council concurrently with the posting of the agenda, and materials
distributed to the City Council by staff after the posting of the agenda are available on the City
website at www.saratoga.ca.us and are available for review in the office of the City Clerk at 13777
Fruitvale Avenue, Saratoga, California.
In compliance with the Americans with Disabilities Act and the Governor’s Executive Order, if
you need assistance to participate in this meeting, please contact the City Clerk at
bavrit@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The City
will use its best efforts to provide reasonable accommodations to provide as much accessibility as
possible while also maintaining public safety. [28 CFR 35.102-35.104 ADA title II]
CITY OF SARATOGA
Memorandum
To: Members of the Saratoga City Council
From: Britt Avrit, City Clerk
Meeting Date: October 15, 2024
Subject: Written Communications, Non-Agendized Items
Following publication of the agenda packet for the October 15, 2024, City Council Meeting,
Written Communications for the Joint Session were submitted. The communications are attached
to this memo.
5
From:noreply@civicplus.com
To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; Matt Morley; Britt Avrit; Leslie Arroyo; Joan
Pliego
Subject:Online Form Submittal: Council Comments Form
Date:Tuesday, October 15, 2024 1:14:14 PM
CAUTION: This email originated from outside your organization. Exercise caution when opening attachments
or clicking links, especially from unknown senders.
Council Comments Form
Your Name Concerned Citizen
Phone Number Field not completed.
Email Address
Subject Tonights Joint Session with Assemblymember Berman
Comments I hope this session will be more substantive than to just "Receive
updates from Assemblymember Berman".
I urge you to convey the damage Sacramento's housing policies
are doing to Saratoga and many other municipalities up and
down the state, plus the loss of local control.
The prior update ~10 months ago was very disappointing. It was
mostly a one-way boasting session from Berman and Cortese.
Please don't allow this again.
Please have a meaningful two-way discussion with Berman on
ways to address housing without loss of local control, such as
reducing regulation, streamlining processes, cutting litigation, etc.
-- Concerned Citizen
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6
CITY OF SARATOGA
Memorandum
To: Members of the Saratoga City Council
From: Britt Avrit, City Clerk
Meeting Date: October 15, 2024
Subject: Written Communications, Non-Agendized Items
Following publication of the agenda packet for the October 15, 2024, City Council Meeting,
Written Communications for Non-Agendized Items were submitted. The communications are
attached to this memo.
8
From:noreply@civicplus.com
To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; Matt Morley; Britt Avrit; Leslie Arroyo; Joan
Pliego
Subject:Online Form Submittal: Council Comments Form
Date:Tuesday, October 15, 2024 11:49:34 AM
CAUTION: This email originated from outside your organization. Exercise caution when opening attachments
or clicking links, especially from unknown senders.
Council Comments Form
Your Name Glenda Aune
Phone Number
Email Address
Subject Evacuation Plan for Saratoga Hillsides - Comments for City
Council Meeting, October 15, 2024
Comments Hi,
My name is Glenda Aune. I have lived on Pierce Road in
Saratoga for over forty years, and I am very concerned about the
traffic in our Hillsides especially in an emergency evacuation
such as a wildfire. I understand that the City is planning an
emergency evacuation route assessment, and the Hillsides
should be included in this assessment. So, I am asking the City
to study the traffic flow and create an emergency evacuation plan
for our Hillsides as soon as possible.
Pierce Road is a major route for our Hillsides. This is a very
narrow, winding rural road with many blind spots. And the traffic
on this road is very dangerous – lots of traffic and very fast traffic
all day and every day.
The traffic study should take into account the additional traffic
that will be added to Pierce Road as Builder Remedy projects are
completed in the area adding hundreds of cars on this road – 186
housing units are proposed to be built in Saratoga along Pierce
Road or roads that intersect with Pierce and 230 housing units
and an 80-room hotel will be built at Mountain Winery. While
Mountain Winery says that they will be building an alternate road
to divert traffic away from Pierce, much of the traffic will still be
on Pierce Road or downtown Saratoga. Pierce Road cannot
handle this level of traffic. What will we do?
I am asking, no begging the City to make sure that the Saratoga
and Santa Clara County Fire Departments and all emergency
vehicles can respond to emergencies in our Hillsides and
9
residents have safe exit routes in the event of an emergency.
And, I am asking, no begging that a thorough traffic study be
done and an evacuation plan be created and communicated to
all Hillside residents as soon as possible
Thank you,
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10
COMMENDATION OF THE CITY COUNCIL
OF THE CITY OF SARATOGA
HONORING
CONGRESSWOMAN ANNA G. ESHOO
Whereas, the City of Saratoga recognizes and honors the achievements of Congresswoman Anna G. Eshoo,
who has served with distinction for 42 years in public service, including 32 years as the representative of California’s
16th Congressional District, and 10 years on the San Mateo County Board of Supervisors; and
Whereas, Congresswoman Anna G. Eshoo is nationally recognized as a leader in healthcare, technology, and
environmental policy, having been named one of the most powerful women in Silicon Valley by the Mercury News and
one of the 100 most influential people in Artificial Intelligence by Time Magazine; and
Whereas, Congresswoman Eshoo’s district, home to Silicon Valley, is the innovation capital of our country,
and her legislative accomplishments mirror that spirit of innovation. She championed groundbreaking initiatives,
including U.S. recognition of the Armenian genocide, the creation of two federal advanced research centers for biosafety
and medical cures, health insurance coverage for breast reconstructive surgery, and the electrification of Caltrain, among
many others; and
Whereas, Congresswoman Eshoo was first elected to Congress in 1992, during the Year of the Woman,
becoming the first woman and first Democrat to represent her district. Her election and service have paved the way for
women and girls across the country to seek and succeed in public office; and
Whereas, throughout her tenure, Congresswoman Eshoo has made a direct and lasting impact on the Saratoga
community. She has worked on over 800 cases for Saratoga residents, demonstrating her deep commitment to the needs
of her constituents. Over 90 Saratoga students have had the unique opportunity to work with her on her Student
Advisory Board, gaining valuable insight into government and public service. She also successfully spearheaded the
evacuation of over 80 Saratoga High School students stranded abroad in Czechia, exemplifying her dedication to the
safety and welfare of her constituents; and
Whereas, Congresswoman Eshoo has consistently collaborated with the City of Saratoga to address airplane
noise issues, including the establishment of the Select Committee on South Bay Arrivals. She has also been a strong
advocate for restoring the State and Local Tax (SALT) deduction, working tirelessly to ensure tax fairness for residents;
and
Whereas, she has championed education, securing full funding for the Individuals with Disabilities Education
Act, ensuring that disabled students have equal opportunities to succeed. Additionally, she secured $1.52 million for a
pedestrian path connecting downtown Saratoga with Hakone Gardens, as well as $500,000 for the City’s Safe Routes to
School master plan, further demonstrating her commitment to community well-being; and
Whereas, throughout her career, Congresswoman Eshoo’s legislative accomplishments have had far-reaching
impacts. Her work to establish the Advanced Research Projects Agency for Health (ARPA-H), her efforts to diversify
clinical trials, and her advocacy for domestic semiconductor production, to name just a few, reflect her forward-thinking
vision for healthcare, technology, and economic security.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Saratoga does hereby recognize and
express its profound gratitude to Congresswoman Anna G. Eshoo for her decades of service, her legislative
accomplishments, and her unwavering commitment to the well-being of the Saratoga community and beyond.
WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA this 15th day of October 2024.
___________________________
Yan Zhao, Mayor
City of Saratoga
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Certificate of Recognition
THIS CERTIFICATE IS AWARDED ON OCTOBER 15, 2024
Yan Zhao, Mayor
City of Saratoga
The Mayor of the City of Saratoga commends Canine Companions for its
commitment to raising and training service dogs for adults, children, and veterans with
disabilities and for bringing awareness to the important contributions service dogs make to
help people live with greater independence.
Canine Companions and
National Service Dog Month
CITY of SARATOGA
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SARATOGA CITY COUNCIL
MEETING DATE:October 15, 2024
DEPARTMENT:City Manager’s Department
PREPARED BY:Britt Avrit, MMC, City Clerk
SUBJECT:City Council Meeting Minutes
RECOMMENDED ACTION:
Approve the Minutes for the September 18,2024,City Council Regular Meeting and the October
2, 2024, City Council Regular Meeting.
BACKGROUND:
Draft City Council Minutes for each Council Meeting are taken to the City Council to be reviewed
for accuracy and approval. Following City Council approval, minutes are retained for legislative
history and posted on the City of Saratoga website. The draft minutes are attached to this report
for Council review and approval.
ATTACHMENTS:
Attachment A -Minutes for the September 4, 2024 City Council Regular Meeting
Attachment B -Minutes for the October 2, 2024 City Council Regular Meeting
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Saratoga City Council Minutes ~ September 18, 2024 ~ Page 1 of 7
MINUTES
WEDNESDAY, SEPTEMBER 18, 2024
SARATOGA CITY COUNCIL REGULAR MEETING
At 5:00 p.m., the City Council held Joint Session with the Saratoga Youth Commission in the
Linda Callon Conference Room.
Mayor Zhao invited public comment.
No one requested to speak.
At 6:00 p.m., the City Council held a Joint Session with Los Gatos Saratoga Recreation in the
Linda Callon Conference Room.
Mayor Zhao invited public comment.
No one requested to speak.
Mayor Zhao called the Regular Session to order at 7:00 p.m.
ROLL CALL
PRESENT:Mayor Yan Zhao, Vice Mayor Belal Aftab, Council Members Kookie
Fitzsimmons, Chuck Page, Tina Walia
ABSENT:None
ALSO PRESENT:Matt Morley, City Manager
Richard Taylor, City Attorney
Leslie Arroyo, Assistant City Manager
John Cherbone, Public Works Director
Bryan Swanson, Community Development Director
Ryan Hinchman, Administrative Services Director
Britt Avrit, City Clerk
REPORT ON POSTING OF THE AGENDA
The City Clerk reported the agenda for this meeting was properly posted on September 12, 2024.
REPORT FROM JOINT SESSIONS
Mayor Zhao stated the City Council held a Joint Session at 5:00 p.m. with the Saratoga Youth
Commission and a Joint Session at 6:00 p.m. with Los Gatos Saratoga Recreation. Todd Badger
provided a summary of the discussion during the Joint Session with Los Gatos Saratoga
Recreation.
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS; IN-PERSON
ATTENDEES
The following individual spoke at this time:
Zack Petersen discussed pickleball courts.
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Saratoga City Council Minutes ~ September 18, 2024 ~ Page 2 of 7
ANNOUNCEMENTS
Mayor Zhaoshared information about the Scarecrow Contest in the Village, SerbianFood Festival,
and a Flag Retirement Ceremony.
CEREMONIAL ITEMS
Appointment of Library & Public Art Commissioner and Parks & Recreation Commissioner
Recommended Action:
Adopt the Resolution re-appointing Eric Lewis to the Library & Public Art Commission and
appointing Priya Shastri to the Parks & Recreation Commission and direct the City Clerk to
administer the Oath of Office.
RESOLUTION 24-053
WALIA/AFTAB MOVED TO ADOPT THE RESOLUTION RE-APPOINTING ERIC
LEWIS TO THE LIBRARY & PUBLIC ART COMMISSION AND APPOINTING
PRIYA SHASTRI TO THE PARKS & RECREATION COMMISSION.MOTION
PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, PAGE, WALIA,
AFTAB, ZHAO. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
Proclamation, Suicide Awareness Month
Recommended Action:
Proclaim and recognize September as Suicide Awareness Month.
The City Council proclaimed September as Suicide Awareness Month.
SPECIAL PRESENTATION
988 Presentation
Recommended Action:
Receive 988 Presentation from County of Santa Clara Health System Behavioral Health
Services Department
The City Council received a 988 Presentation from County of Santa Clara Health System
Behavioral Health Services Department.
1.CONSENT CALENDAR
Mayor Zhao invited public comment.
No one requested to speak.
The City Clerk stated she was made aware of a correction needed to the Minutes to reflect the
correct names of the Committee meetings attended by Council Member Walia.
Council Member Page requested Item 1.6 be removed for separate discussion.
Council Member Walia requested Item 1.7 be removed for separate discussion.
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Saratoga City Council Minutes ~ September 18, 2024 ~ Page 3 of 7
1.1. City Council Meeting Minutes
Recommended Action:
Approve the Minutes for the September 4, 2024, City Council Regular Meeting.
WALIA/PAGE MOVED TO APPROVE THE MINUTES FOR THE SEPTEMBER 4,
2024, CITY COUNCIL REGULAR MEETING AS AMENDED.MOTION PASSED BY
THE FOLLOWING VOTE: AYES: FITZSIMMONS, PAGE, WALIA, AFTAB, ZHAO.
NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
1.2. Accounts Payable Check Registers
Recommended Action:
Review and accept the 08/29/2024 and 09/05/2024 accounts payable vendor payment check
registers.
WALIA/PAGE MOVED TO REVIEW AND ACCEPT THE 08/29/2024 AND 09/05/2024
ACCOUNTS PAYABLE VENDOR PAYMENT CHECK REGISTERS.MOTION
PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, PAGE, WALIA,
AFTAB, ZHAO. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
1.3. Final Map Approval for Two Lots Located at 12182 Parker Ranch Road
Recommended Action:
Adopt the Resolution granting final map approval of parcel map application No. ULS23-
0011 for two lots located at 12182 Parker Ranch Road (APN 366-43-021).
RESOLUTION 24-054
WALIA/PAGE MOVED TO ADOPT THE RESOLUTION GRANTING FINAL MAP
APPROVAL OF PARCEL MAP APPLICATION NO. ULS23-0011 FOR TWO LOTS
LOCATED AT 12182 PARKER RANCH ROAD (APN 366-43-021).MOTION PASSED
BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, PAGE, WALIA, AFTAB, ZHAO.
NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
1.4. Building Code Cleanup Ordinance
Recommended Action:
Waive reading and adopt an ordinance amending the City Building Code concerning
building electrification (sections 16-49.020 , 16-49.030, and 16-49.040) to remove
requirements that residential and commercial construction be mostly electric.
ORDINANCE 404
WALIA/PAGE MOVED TO WAIVE READING AND ADOPT AN ORDINANCE
AMENDING THE CITY BUILDING CODE CONCERNING BUILDING
ELECTRIFICATION (SECTIONS 16-49.020 , 16-49.030, AND 16-49.040) TO
REMOVE REQUIREMENTS THAT RESIDENTIAL AND COMMERCIAL
CONSTRUCTION BE MOSTLY ELECTRIC.MOTION PASSED BY THE
FOLLOWING VOTE: AYES: FITZSIMMONS, PAGE, WALIA, AFTAB, ZHAO. NOES:
NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
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Saratoga City Council Minutes ~ September 18, 2024 ~ Page 4 of 7
1.5. Tree Maintenance Contracts with Oscars Tree Service in the amount not-to-exceed
$100,000 and with Mario Topete Tree Care and with West Coast Arborist each in the
amount not-to-exceed $50,000
Recommended Action:
Approve Tree Maintenance Service Contracts with Oscars Tree Service in the amount not-
to-exceed $100,000 and with Mario Topete Tree Care and with West Coast Arborist each in
the amount not-to-exceed $50,000 and authorize the City Manager to execute the same.
WALIA/PAGE MOVED TO APPROVE TREE MAINTENANCE SERVICE
CONTRACTS WITH OSCARS TREE SERVICE IN THE AMOUNT NOT-TO-
EXCEED $100,000 AND WITH MARIO TOPETE TREE CARE AND WITH WEST
COAST ARBORIST EACH IN THE AMOUNT NOT-TO-EXCEED $50,000 AND
AUTHORIZE THE CITY MANAGER TO EXECUTE THE SAME. MOTION
PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, PAGE, WALIA,
AFTAB, ZHAO. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
1.6. Resolution Appointing a New Hearing Officer.
Recommended Action:
Adopt the resolution appointing Mike Eads of CSG as Hearing Officer for all matters other
than those in which CSG has been involved with the approvals or enforcement proceedings
related to the appeal.
RESOLUTION 24-055
PAGE/WALIA MOVED TO ADOPT THE RESOLUTION APPOINTING MIKE EADS
OF CSG AS HEARING OFFICER FOR ALL MATTERS OTHER THAN THOSE IN
WHICH CSG HAS BEEN INVOLVED WITH THE APPROVALS OR
ENFORCEMENT PROCEEDINGS RELATED TO THE APPEAL.MOTION PASSED
BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, PAGE, WALIA, AFTAB, ZHAO.
NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
1.7. Contract for Engineering and Building Services with CSG Consultants Inc.
Recommended Actions:
1. Approve contract with CSG Consultants Inc. (CSG) for engineering services and
authorize the City Manager to execute the same.
2. Approve contract with CSG Consultants Inc. (CSG) for building services and authorize
the City Manager to execute the same.
WALIA/PAGE MOVED TO APPROVE CONTRACT WITH CSG CONSULTANTS
INC. (CSG) FOR ENGINEERING SERVICES AND AUTHORIZE THE CITY
MANAGER TO EXECUTE THE SAME AND APPROVE CONTRACT WITH CSG
CONSULTANTS INC. (CSG) FOR BUILDING SERVICES AND AUTHORIZE THE
CITY MANAGER TO EXECUTE THE SAME. MOTION PASSED BY THE
FOLLOWING VOTE: AYES: FITZSIMMONS, PAGE, WALIA, AFTAB, ZHAO. NOES:
NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
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Saratoga City Council Minutes ~ September 18, 2024 ~ Page 5 of 7
2.GENERAL BUSINESS
2.1. Update on Los Gatos-Saratoga Community Education and Recreation Partnership
(LGS Recreation)
Recommended Action:
Receive an update on the Los Gatos-Saratoga Community Education and Recreation (LGS
Recreation) partnership results for FY 2023/24.
Leslie Arroyo, Assistant City Manager and Ryan Hinchman, Administrative Services
Director, presented the staff report.
Mayor Zhao invited public comment.
No one requested to speak.
No vote necessary, receive and file only.
2.2. Update on Saratoga Area Senior Coordinating Council (SASCC) Partnership
Recommended Action:
Receive an update on the Saratoga Area Senior Coordinating Council (SASCC) partnership
results for FY 2023/24.
Leslie Arroyo, Assistant City Manager, presented the staff report.
Mayor Zhao invited public comment.
No one requested to speak.
No vote necessary, receive and file only.
2.3. Emergency Communications
Recommended Action:
Receive an update on the City's emergency communications practices.
Joan Pliego, Public Information Officer, presented the staff report.
Mayor Zhao invited public comment.
No one requested to speak.
No vote necessary, receive and file only.
Mayor Zhao requested a recess at this time.
Mayor Zhao reconvened the meeting at 8:50 p.m.
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Saratoga City Council Minutes ~ September 18, 2024 ~ Page 6 of 7
3.PUBLIC HEARING
3.1. MISC24-0006 – Extension request for the Temporary Compliance Plan for Winery
Operations at House Family Vineyards at 13340 Old Oak Way
Recommended Action:
Adopt the resolution approving the Temporary Compliance Plan extension subject to
conditions of approval.
Nicole Johnson, Senior Planner, presented the staff report.
Jim Cargill, representing House Family Vineyards presented remarks regarding the
application.
It was the consensus of the City Council to reduce public comment speaking time to two
minutes.
Mayor Zhao invited public comment.
The following individuals spoke at this time: Mike Giomi, John & Kathi Navarro, Pam
Schultz, Mark Escobar, Kris Bakke, Joe Aboud Jr., Niki Balakrishnan, Mark Chapman, Dave
Rossi, Pragati Grover, Tiger Teerlink, Hannah Taber, Hailey Taber, Kelly Medrano,
Johnathan Goodling, Andrey Tovchigrechko, David, Mahal Mohan, Glenda Aune, Frank
Casanova, Karen Parker, Geetha Krishnamurthy.
RESOLUTION 24-056
FITZSIMMONS/AFTAB MOVED TO ADOPT THE RESOLUTION APPROVING
THE TEMPORARY COMPLIANCE PLAN EXTENSION SUBJECT TO
CONDITIONS OF APPROVAL.MOTION PASSED BY THE FOLLOWING VOTE:
AYES: FITZSIMMONS, PAGE, AFTAB. NOES: WALIA, ZHAO. ABSTAIN: NONE.
RECUSED: NONE. ABSENT: NONE.
COUNCIL ASSIGNMENTS
Council Member Kookie Fitzsimmons
Nothing to report.
Council Member Tina Walia
Silicon Valley Clean Energy Authority Board of Directors – stated the Board approved the FY
budgetthat begins October 1st, adopted a resolution recognizing Clean Air Day, approved strategic
focus areas for FY 24-25, and discussed the findings of recent work looking at long term state
regulatory requirements.
Cities Association of Santa Clara County Board of Directors – stated the Board received a
presentation from County Executive James Williams that focused on emergency ambulance
services, approved a contract with the Cities Association Executive Director, and as Chair of the
Legislative Action Committee, Council Member Walia provided the Board with an update on
advocacy work done.
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Saratoga City Council Minutes ~ September 18, 2024 ~ Page 7 of 7
Council Member Chuck Page
West Valley Clean Water Program Authority Board of Directors – stated the Board approved
changing the name of the Authority.
West Valley Solid Waste Management Authority Board of Directors – stated the Board discussed
the reports related to AB 1383 and rate changes.
Valley Transportation Authority Policy Advisory Committee – stated he attended the meeting as a non-
voting member and mentioned VTA has a new Legislative Director.
Vice Mayor Belal Aftab
Council Finance Committee - stated the Committee received a report on revenue and expenses for
FY 23-24.
Mayor Yan Zhao
Council Finance Committee - stated she attended the meeting and has nothing more to add to Vice
Mayor Aftab’s report.
West Valley Sanitation District Board of Directors – stated she attended the meeting with nothing
to report.
CITY COUNCIL ITEMS
None
COUNCIL COMMUNICATIONS
None
CITY MANAGER’S REPORT
None
CITY ATTORNEY'S REPORT
None
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS; VIRTUAL ATTENDEES
No one requested to speak.
ADJOURNMENT
Mayor Zhao adjourned the meeting at 10:45 p.m.
Minutes respectfully submitted:
Britt Avrit, City Clerk
City of Saratoga
20
Saratoga City Council Minutes ~ October 2, 2024 ~ Page 1 of 5
MINUTES
WEDNESDAY, OCTOBER 2, 2024
SARATOGA CITY COUNCIL REGULAR MEETING
At 6:00 p.m., the City Council held a Joint Session with Hakone in the Linda Callon Conference
Room.
Mayor Zhao invited public comment.
No one requested to speak.
Mayor Zhao called the Regular Session to order at 7:00 p.m.
ROLL CALL
PRESENT:Mayor Yan Zhao, Vice Mayor Belal Aftab, Council Members Kookie
Fitzsimmons, Chuck Page, Tina Walia
ABSENT:None
ALSO PRESENT:Matt Morley, City Manager
Richard Taylor, City Attorney
Leslie Arroyo, Assistant City Manager
John Cherbone, Public Works Director
Bryan Swanson, Community Development Director
Ryan Hinchman, Administrative Services Director
Britt Avrit, City Clerk
REPORT ON POSTING OF THE AGENDA
The City Clerk reported the agenda for this meeting was properly posted on September 26, 2024.
REPORT FROM JOINT SESSION
Mayor Zhao stated the City Council held a Joint Session at 6:00 p.m. with Hakone. Shozo
Kagoshima, Executive Director of Hakone, Emily Lo, Board of Trustees-Chairperson and
incoming Executive Director of Hakone, Meredith Lee provided a summary of the discussion
during the Joint Session.
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS; IN-PERSON
ATTENDEES
No one requested to speak.
ANNOUNCEMENTS
Mayor Zhao shared information about State of the City Event, Health Fair at SASCC and Witchy
Walk-A-Bout.
21
Saratoga City Council Minutes ~ October 2, 2024 ~ Page 2 of 5
CEREMONIAL ITEMS
Commendation for Outgoing Parks & Recreation Commissioner Michelle Wang
Recommended Action:
Presentation of Commendation to Michelle Wang
The City Council presented a Commendation to outgoing Parks & Recreation Commissioner
Michelle Wang.
Commendation for Saratoga Sister City, Muko 40th Anniversary
Recommended Action:
Presentation of Muko 40th Anniversary Commendation
The City Council presented a Commendation regarding the Saratoga Sister City, Muko 40th
Anniversary.
1. CONSENT CALENDAR
Mayor Zhao invited public comment.
No one requested to speak.
1.1. Accounts Payable Check Registers
Recommended Action:
Review and accept the 09/12/2024 and 09/19/2024 accounts payable vendor payment check
registers.
PAGE/WALIA MOVED TO REVIEW AND ACCEPT THE 09/12/2024 AND 09/19/2024
ACCOUNTS PAYABLE VENDOR PAYMENT CHECK REGISTERS.MOTION
PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, PAGE, WALIA,
AFTAB, ZHAO. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
1.2. Treasurer’s Report for the Month Ended July 31, 2024
Recommended Action:
Review and accept the Treasurer’s Report for the month ended July 31, 2024.
PAGE/WALIA MOVED TO REVIEW AND ACCEPT THE TREASURER’S REPORT
FOR THE MONTH ENDED JULY 31, 2024. MOTION PASSED BY THE FOLLOWING
VOTE: AYES: FITZSIMMONS, PAGE, WALIA, AFTAB, ZHAO. NOES: NONE.
ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
1.3. No Parking Anytime Zone in Front of 14005 Quito Road
Recommended Action:
Adopt the Motor Vehicle resolution authorizing a No Parking Anytime zone for
approximately 156 feet in front of 14005 Quito Road.
MV RESOLUTION 336
22
Saratoga City Council Minutes ~ October 2, 2024 ~ Page 3 of 5
PAGE/WALIA MOVED TO ADOPT THE MOTOR VEHICLE RESOLUTION
AUTHORIZING A NO PARKING ANYTIME ZONE FOR APPROXIMATELY 156
FEET IN FRONT OF 14005 QUITO ROAD.MOTION PASSED BY THE FOLLOWING
VOTE: AYES: FITZSIMMONS, PAGE, WALIA, AFTAB, ZHAO. NOES: NONE.
ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
1.4. Amendment to the Park Restroom Renovations Contract with Selway Construction to
include Fire Damage Repairs to the Wildwood Park Restroom
Recommended Actions:
1) Approve an amendment to contract with Selway Construction for the Parks Restroom
Renovations Project to include Fire Damage Repairs for the Wildwood Park Restroom in
the amount of $138,876 for a total not-to-exceed contract amount of $433,875
2) Authorize a 10 percent contingency increase, in the amount not-to-exceed $13,887, to
execute change orders to the contract
PAGE/WALIA MOVED TO APPROVE AN AMENDMENT TO CONTRACT WITH
SELWAY CONSTRUCTION FOR THE PARKS RESTROOM RENOVATIONS
PROJECT TO INCLUDE FIRE DAMAGE REPAIRS FOR THE WILDWOOD PARK
RESTROOM IN THE AMOUNT OF $138,876 FOR A TOTAL NOT-TO-EXCEED
CONTRACT AMOUNT OF $433,875, AND AUTHORIZE A 10 PERCENT
CONTINGENCY INCREASE, IN THE AMOUNT NOT-TO-EXCEED $13,887, TO
EXECUTE CHANGE ORDERS TO THE CONTRACT.MOTION PASSED BY THE
FOLLOWING VOTE: AYES: FITZSIMMONS, PAGE, WALIA, AFTAB, ZHAO. NOES:
NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
1.5. Final Map Approval for Two Lots Located at 14528 Chester Avenue
Recommended Action:
Adopt the Resolution granting final map approval of parcel map application No. SUB22-
0001 for two lots located at 14528 Chester Avenue (APN: 397-03-072).
RESOLUTION 24-057
PAGE/WALIA MOVED TO ADOPT THE RESOLUTION GRANTING FINAL MAP
APPROVAL OF PARCEL MAP APPLICATION NO. SUB22-0001 FOR TWO LOTS
LOCATED AT 14528 CHESTER AVENUE (APN: 397-03-072).MOTION PASSED BY
THE FOLLOWING VOTE: AYES: FITZSIMMONS, PAGE, WALIA, AFTAB, ZHAO.
NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
2. PUBLIC HEARING
2.1. APCC24-0003 - Appeal of a Design Review application for a 781 square foot second
story addition to an existing residence located at 13760 Manteca Way
Recommended Action:
Conduct a public hearing and de novo review of the application and adopt the attached
resolution denying appeal APCC24-0003 thereby approving Design Review application
PDR24-0002 for the construction of a 781 square foot second story accessory dwelling unit
(ADU) located at 13760 Manteca Way and finding the application to be exempt from
environmental review under the California Environmental Quality Act (CEQA).
Chris Riordan, Senior Planner, presented the staff report.
23
Saratoga City Council Minutes ~ October 2, 2024 ~ Page 4 of 5
The Appellant provided a presentation.
The Applicant provided a presentation.
Mayor Zhao invited public comment.
The following individuals addressed the City Council at this time: several neighbors of the
impacted property, Justin Hemann, Jay Tang.
The Applicant provided closing remarks.
The Appellant provided closing remarks.
RESOLUTION 24-058
WALIA/AFTAB MOVED TO ADOPT THE RESOLUTION DENYING APPEAL
APCC24-0003 THEREBY APPROVING DESIGN REVIEW APPLICATION PDR24-
0002 FOR THE CONSTRUCTION OF A 781 SQUARE FOOT SECOND STORY
ACCESSORY DWELLING UNIT (ADU) LOCATED AT 13760 MANTECA WAY
AND FINDING THE APPLICATION TO BE EXEMPT FROM ENVIRONMENTAL
REVIEW UNDER THE CALIFORNIA ENVIRONMENTAL QUALITY ACT
(CEQA).MOTION PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS,
PAGE, WALIA, AFTAB, ZHAO. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE.
ABSENT: NONE.
COUNCIL ASSIGNMENTS
Council Member Kookie Fitzsimmons
Nothing to report.
Council Member Tina Walia
KSAR 15 Saratoga Community Access Cable Television Foundation Board of Directors –stated
KSAR livestreamed the recent Saratoga High School football game and will stream future games.
Council Member Chuck Page
Nothing to report.
Vice Mayor Belal Aftab
Saratoga Historical Foundation Board of Directors – attended the meeting with nothing to report.
Mayor Yan Zhao
Nothing to report.
CITY COUNCIL ITEMS
None
COUNCIL COMMUNICATIONS
Council Member Page announced the League Governance & Labor Relations Committee will be
meeting to propose that the Brown Act rules that apply to local agencies also apply to the
Legislature.
24
Saratoga City Council Minutes ~ October 2, 2024 ~ Page 5 of 5
Vice Mayor Aftab expressed his condolences to those impacted by the recent shooting at the Valley
Transportation Agency.
Mayor Zhao announced due to the State of the City event, the Mayor’s Office Hours at the
Farmer’s Market will be held on Saturday, October 12, 2024.
Council Member Walia stated October 2nd, is California’s Clean Air Day, enacted by the State to
reduce air pollution.
CITY MANAGER’S REPORT
None
CITY ATTORNEY'S REPORT
None
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS; VIRTUAL ATTENDEES
No one requested to speak.
ADJOURNMENT
Mayor Zhao adjourned the meeting at 8:36 p.m.
Minutes respectfully submitted:
Britt Avrit, City Clerk
City of Saratoga
25
SARATOGA CITY COUNCIL
MEETING DATE:October 15, 2024
DEPARTMENT:Administrative Services
PREPARED BY:Isela Reyes, Accounting Technician
SUBJECT:Accounts Payable Check Registers
RECOMMENDED ACTION:
Review and accept the 09/26/2024 and 10/03/2024 accounts payable vendor payment check registers.
BACKGROUND:
The accounts payable check registers report payments to vendors for goods and services properly procured and approved for payment
in accordance with the City’s administrative purchasing policy. The information listed below lists vendor payments exceeding
$20,000 and any checks that were voided during the time period. The complete check register(s) and summary by Fund are provided
as attachments to this report.
ATTACHMENTS:
Attachment A -Check Register Reports Dated 09/26/2024
Attachment B -Check Register Reports Dated 10/03/2024
REPORT SUMMARY:
Attached are Check Registers for:
Date
Ending
Check #
Accounts Payable 09/26/2024 150643 150694 52 2,414,746.13 09/26/2024 09/19/2024 150642
Accounts Payable 10/03/2024 150695 150741 47 230,423.67 10/03/2024 09/26/2024 150694
Accounts Payable checks issued for $20,000 or greater:
Date Check #Dept.Amount
09/26/2024 150643 4Leaf Inc General Fund CDD August 2024 Plan Review 37,178.97
09/26/2024 150652 Dinsmore Landscape Company Various Funds PW September Landscaping Services 34,572.04
09/26/2024 150676 Santa Clara County General Fund ASD July - September 2024 Law Enforcement 2,119,525.74
09/26/2024 150677 Santa Clara County Firesafe Council General Fund CMO Wildfire Prevention FY2024-2025 50,000.00
09/26/2024 150681 Shute, Mihaly, & Weinberger General Fund Various July 2024 Attorney Services 24,165.59
10/03/2024 150701 BKF Engineers CIP Grant - Park & Trail PW UPRR Mitigation Sites Final Design 31,724.15
10/03/2024 150707 Cotton, Shires, & Associates General Fund CDD August 2024 Geotechnical Services 22,477.50
10/03/2024 150727 San Jose Water Company Various Funds Various Water Services 37,442.97
10/03/2024 150728 Sandis Civil Engineers Surveyors ARPA/SLFRF Fund PW Village Parking Districts Improvements Project 21,875.00
Accounts Payable checks voided during this time period:
N/A
Issued to
Prior Check Register
Checks ReleasedTotal Checks Amount
Fund Purpose
Ending
Check #
Starting
Check #Type of Checks Date
26
SUNGARD PUBLIC SECTOR PAGE NUMBER: 1
DATE: 09/26/2024 CITY OF SARATOGA VENCHK11
TIME: 13:25:05 CHECK REGISTER - FUND TOTALS ACCOUNTING PERIOD: 3/25
FUND FUND TITLE AMOUNT
111 GENERAL FUND 2,323,579.82
241 ARROYO DE SARATOGA LNDSCP 162.31
242 BONNET WAY LANDSCAPE 216.41
243 CARNELIAN GLEN LANDSCAPE 216.41
244 CUNNINGHAM/GLASGOW LND 108.22
245 FREDERICKSBURG LANDSCAPE 162.31
246 GREENBRIAR LANDSCAPE 108.21
247 KERWIN RANCH LANDSCAPE 865.65
248 LEUTAR COURT LANDSCAPE 162.31
249 MANOR DRIVE LANDSCAPE 162.31
251 MCCARTYSVILLE LANDSCAPE 324.62
252 PRIDES CROSSING LANDSCAPE 324.62
253 SARATOGA LEGEND LANDSCAPE 270.52
254 SUNLAND PARK LANDSCAPE 865.65
255 TRICIA WOODS LANDSCAPE 162.31
256 ALLENDALE LANDSCAPE 829.41
257 COVINA LANDSCAPING DIST 324.62
271 BEUACHAMPS L&L 432.83
272 BELLGROVE L&L 3,246.20
273 GATEWAY L&L 216.41
274 HORSESHOE DRIVE L&L 216.41
276 TOLLGATE L&L 54.10
278 WESTBROOK L&L 162.31
279 BROOKVIEW L&L 216.41
292 PARAMOUNT COURT SWD 324.62
411 CIP STREET PROJECTS FUND 14,190.00
412 CIP PARKS PROJECT FUND 19,224.57
413 CIP FACILITY PROJECT FUND 900.00
414 CIP ADMIN PROJECTS FUND 1,769.80
422 PARK IN-LIEU FEES FUND 11,900.00
435 ARPA/SLFRF FUND 14,040.06
611 LIABILITY /RISK MGMT FUND 4,970.62
612 WORKERS COMP FUND 164.00
622 IT SERVICES 978.00
623 VEHICLE & EQUIPMENT MAINT 8,380.69
624 BUILDING MAINTENANCE 4,063.39
633 BUILDING FFE REPLACEMENT 450.00
TOTAL REPORT 2,414,746.13
27
SUNGARD PUBLIC SECTOR PAGE NUMBER: 1
DATE: 09/26/2024 CITY OF SARATOGA VENCHK11
TIME: 13:24:04 CHECK REGISTER ACCOUNTING PERIOD: 3/25
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
150643 11111 09/26/24 1422 4LEAF INC. 64177 PLN CK#24-0721 400.00
150643 11111 09/26/24 1422 4LEAF INC. 64177 PL CK#24-0770/24-0771 320.00
150643 11111 09/26/24 1422 4LEAF INC. 64177 PLN CK#24-1538 321.38
150643 11111 09/26/24 1422 4LEAF INC. 64177 PL CK#24-0942/24-0943 320.00
150643 11111 09/26/24 1422 4LEAF INC. 64177 PLN CK#24-1617 912.56
150643 11111 09/26/24 1422 4LEAF INC. 64177 PLN CK#24-0053 290.00
150643 11111 09/26/24 1422 4LEAF INC. 64177 PLN CK#24-1667 1,732.19
150643 11111 09/26/24 1422 4LEAF INC. 64177 PLN CK#23-1777 320.00
150643 11111 09/26/24 1422 4LEAF INC. 64177 PL CK#24-1694/24-1695 8,014.19
150643 11111 09/26/24 1422 4LEAF INC. 64177 PL CK#24-1551/24-1552 10,475.00
150643 11111 09/26/24 1422 4LEAF INC. 64177 PLN CK#22-1354 1,360.00
150643 11111 09/26/24 1422 4LEAF INC. 64177 PL CK#22-1455/22-1457 290.00
150643 11111 09/26/24 1422 4LEAF INC. 64177 PL CK#24-0878/24-0879 240.00
150643 11111 09/26/24 1422 4LEAF INC. 64177 PLN CK#24-1707 2,980.96
150643 11111 09/26/24 1422 4LEAF INC. 64177 PL CK#24-1168/24-1169 320.00
150643 11111 09/26/24 1422 4LEAF INC. 64177 PLN CK#24-1300 403.20
150643 11111 09/26/24 1422 4LEAF INC. 64177 PLN CK#24-1486 1,856.37
150643 11111 09/26/24 1422 4LEAF INC. 64177 PLN CK#24-1504 5,678.12
150643 11111 09/26/24 1422 4LEAF INC. 64177 PLN CK#24-0122 320.00
150643 11111 09/26/24 1422 4LEAF INC. 64177 PLN CK#22-2416 320.00
150643 11111 09/26/24 1422 4LEAF INC. 64177 PLN CK#24-1545 305.00
TOTAL CHECK 37,178.97
150644 11111 09/26/24 1422 4LEAF INC. 64173 BLDG INSPECTOR/STAFF 680.00
150644 11111 09/26/24 1422 4LEAF INC. 65411 CODE ENFORCE TECH 8,360.00
TOTAL CHECK 9,040.00
150645 11111 09/26/24 1137 BEAR ELECTRICAL SOLUTIONS 64534 TRAFFIC SIGNALS MAINT 835.00
150646 11111 09/26/24 641 BKF ENGINEERS 81161 GUAVA CT IMPS ARPA 3,800.00
150647 11111 09/26/24 1162 CAPITOL CHEVROLET 64611 VEH MAINT COLORADO 2,422.18
150648 11111 09/26/24 179 CIM AIR, INC 64514 HVAC PMS CIVIC CENTER 995.00
150648 11111 09/26/24 179 CIM AIR, INC 64514 HVAC PM OFF SITE 995.00
TOTAL CHECK 1,990.00
150649 11111 09/26/24 500 CLEO CONSTANTIN 22111 REF DEP ARB15-0075 446.00
150649 11111 09/26/24 500 CLEO CONSTANTIN 22111 REF DEP ARB16-0035 844.89
150649 11111 09/26/24 500 CLEO CONSTANTIN 22111 REF DEP GEO16-0021 37.69
TOTAL CHECK 1,328.58
150650 11111 09/26/24 1458 DELTA BLUEGRASS CO 64552 CSP SOD INSTALLATION 10,250.54
150651 1717 DINSMORE LANDSCAPE COMPAN VOID: MULTI STUB CHECK
150652 11111 09/26/24 1717 DINSMORE LANDSCAPE COMPAN 64543 SEP MEDIAN LOCATIONS 8,169.61
150652 11111 09/26/24 1717 DINSMORE LANDSCAPE COMPAN 64547 SEP ALLNDALE/HARLEIGH 108.21
150652 11111 09/26/24 1717 DINSMORE LANDSCAPE COMPAN 64547 SEP ARROYO DE SARA 162.31
150652 11111 09/26/24 1717 DINSMORE LANDSCAPE COMPAN 64547 SEP BEAUCHAMPS 432.83
150652 11111 09/26/24 1717 DINSMORE LANDSCAPE COMPAN 64547 SEP BONNET WAY 216.41
150652 11111 09/26/24 1717 DINSMORE LANDSCAPE COMPAN 64547 SEP BRKVIEW/BROOKGLEN 216.41
150652 11111 09/26/24 1717 DINSMORE LANDSCAPE COMPAN 64547 SEP CARNELIAN GLEN 216.41
150652 11111 09/26/24 1717 DINSMORE LANDSCAPE COMPAN 64547 SEP COVINA 324.62
150652 11111 09/26/24 1717 DINSMORE LANDSCAPE COMPAN 64547 SEP CUNNINGHM/GLASCOW 108.22
150652 11111 09/26/24 1717 DINSMORE LANDSCAPE COMPAN 64547 SEP FREDERICKSBURG 162.31
28
SUNGARD PUBLIC SECTOR PAGE NUMBER: 2
DATE: 09/26/2024 CITY OF SARATOGA VENCHK11
TIME: 13:24:04 CHECK REGISTER ACCOUNTING PERIOD: 3/25
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
150652 11111 09/26/24 1717 DINSMORE LANDSCAPE COMPAN 64547 SEP GATEWAY 216.41
150652 11111 09/26/24 1717 DINSMORE LANDSCAPE COMPAN 64547 SEP GREERBRIAR 108.21
150652 11111 09/26/24 1717 DINSMORE LANDSCAPE COMPAN 64547 SEP HORSESHOE DRIVE 216.41
150652 11111 09/26/24 1717 DINSMORE LANDSCAPE COMPAN 64547 SEP KERWIN RANCH 865.65
150652 11111 09/26/24 1717 DINSMORE LANDSCAPE COMPAN 64547 SEP LEUTAR COURT 162.31
150652 11111 09/26/24 1717 DINSMORE LANDSCAPE COMPAN 64547 SEP MANOR DRIVE 162.31
150652 11111 09/26/24 1717 DINSMORE LANDSCAPE COMPAN 64547 SEP MCCARTYSVILLE 324.62
150652 11111 09/26/24 1717 DINSMORE LANDSCAPE COMPAN 64547 SEP PARAMOUNT 324.62
150652 11111 09/26/24 1717 DINSMORE LANDSCAPE COMPAN 64547 SEP PRIDES CROSSING 324.62
150652 11111 09/26/24 1717 DINSMORE LANDSCAPE COMPAN 64547 SEP SARATOGA LEGENDS 270.52
150652 11111 09/26/24 1717 DINSMORE LANDSCAPE COMPAN 64547 SEP SUNLAND PARK 865.65
150652 11111 09/26/24 1717 DINSMORE LANDSCAPE COMPAN 64547 SEP TOLLGATE 54.10
150652 11111 09/26/24 1717 DINSMORE LANDSCAPE COMPAN 64547 SEP TRICIA WOODS 162.31
150652 11111 09/26/24 1717 DINSMORE LANDSCAPE COMPAN 64547 SEP WESTBROOK 162.31
150652 11111 09/26/24 1717 DINSMORE LANDSCAPE COMPAN 64541 SEP PARKS LANDSCAPE 12,660.18
150652 11111 09/26/24 1717 DINSMORE LANDSCAPE COMPAN 64221 SEP DOWNTOWN LNDSCAPE 2,705.17
150652 11111 09/26/24 1717 DINSMORE LANDSCAPE COMPAN 64547 SEP BELLGROVE LDNSCPE 3,246.20
150652 11111 09/26/24 1717 DINSMORE LANDSCAPE COMPAN 64555 SEP TRAILS LANDSCAPE 1,623.10
TOTAL CHECK 34,572.04
150653 11111 09/26/24 423 FEHR & PEERS 65511 TRAFFIC ENGINEER SVCS 6,061.75
150654 11111 09/26/24 1268 GIULIANI & KULL - SAN JOS 22119 JOB#09153A ADR24-0009 170.00
150654 11111 09/26/24 1268 GIULIANI & KULL - SAN JOS 22119 JOB#09153A ADR24-0005 170.00
150654 11111 09/26/24 1268 GIULIANI & KULL - SAN JOS 22119 JOB#09153A PDR23-0014 850.00
150654 11111 09/26/24 1268 GIULIANI & KULL - SAN JOS 22119 JOB#09153A ADR24-0013 170.00
TOTAL CHECK 1,360.00
150655 11111 09/26/24 1822 HAMLET INC 64323 TEMPLATES DESIGN SVCS 1,250.00
150656 11111 09/26/24 1296 HD SUPPLY CONSTRUCTION SU 61132 JANITORIAL SUPPLIES 453.39
150657 11111 09/26/24 488 HOME DEPOT CREDIT SERVICE 61331 ROAD MAINT SUPPLIES 32.11
150657 11111 09/26/24 488 HOME DEPOT CREDIT SERVICE 61331 ROAD MAINT SUPPLIES 9.34
150657 11111 09/26/24 488 HOME DEPOT CREDIT SERVICE 61331 ROAD MAINT SUPPLIES 41.10
150657 11111 09/26/24 488 HOME DEPOT CREDIT SERVICE 61312 EL QUITO 288.56
150657 11111 09/26/24 488 HOME DEPOT CREDIT SERVICE 61312 CORP YARD SUPPLIES 346.07
150657 11111 09/26/24 488 HOME DEPOT CREDIT SERVICE 61341 AZULE TENNIS COURT 79.18
150657 11111 09/26/24 488 HOME DEPOT CREDIT SERVICE 61341 EL QUITO/BOLLARD 239.67
150657 11111 09/26/24 488 HOME DEPOT CREDIT SERVICE 61312 CORP YARD SUPPLIES 372.07
TOTAL CHECK 1,408.10
150658 11111 09/26/24 14 HYDROTEC IRRIGATION EQUIP 64549 AZULE FOUNTN LEAK RPR 249.39
150658 11111 09/26/24 14 HYDROTEC IRRIGATION EQUIP 64549 QUARRY PK WATER PUMP 122.00
150658 11111 09/26/24 14 HYDROTEC IRRIGATION EQUIP 64549 AZULE PK SPRINKLR RPR 237.45
150658 11111 09/26/24 14 HYDROTEC IRRIGATION EQUIP 64549 HARLEIGH/ALLNDALE IRR 721.20
150658 11111 09/26/24 14 HYDROTEC IRRIGATION EQUIP 64549 AZULE Z #6 VALVE RPR 498.41
150658 11111 09/26/24 14 HYDROTEC IRRIGATION EQUIP 64549 QUITO PK CNTRL VALVE 498.99
150658 11111 09/26/24 14 HYDROTEC IRRIGATION EQUIP 81161 QUITO PK FNTN REMOVAL 643.76
150658 11111 09/26/24 14 HYDROTEC IRRIGATION EQUIP 64549 CSP VALVE LEAK REPAIR 583.63
150658 11111 09/26/24 14 HYDROTEC IRRIGATION EQUIP 64549 RAVENSWD PK SPRINKLER 143.06
150658 11111 09/26/24 14 HYDROTEC IRRIGATION EQUIP 64549 CSP ZONE B11 REPAIR 484.49
TOTAL CHECK 4,182.38
150659 11111 09/26/24 1123 IMPERIAL SPRINKLER SUPPLY 81151 BELLGRV CONTRLR UPGRD 4,035.81
29
SUNGARD PUBLIC SECTOR PAGE NUMBER: 3
DATE: 09/26/2024 CITY OF SARATOGA VENCHK11
TIME: 13:24:04 CHECK REGISTER ACCOUNTING PERIOD: 3/25
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
150660 11111 09/26/24 500 LOUISE GASKELL 43481 REF DEP TRP#24-0222 141.00
150661 11111 09/26/24 500 NATHAN DAU & KIM VU 22113 REF DEP ARB21-0079 3,750.00
150662 11111 09/26/24 1572 NBBM SERVICES, INC 64511 JANITORIAL SERVICES 1,620.00
150663 11111 09/26/24 1732 NWESTCO LLC 62144 SEPT 2024 UST INSPECT 230.00
150664 11111 09/26/24 1745 ODP BUSINESS SOLUTIONS, L 61111 OFFICE SUPPLIES 138.56
150664 11111 09/26/24 1745 ODP BUSINESS SOLUTIONS, L 61111 OFFICE SUPPLIES 23.11
150664 11111 09/26/24 1745 ODP BUSINESS SOLUTIONS, L 61111 OFFICE SUPPLIES 25.58
150664 11111 09/26/24 1745 ODP BUSINESS SOLUTIONS, L 61111 OFFICE SUPPLIES 55.94
150664 11111 09/26/24 1745 ODP BUSINESS SOLUTIONS, L 61111 OFFICE SUPPLIES 125.56
TOTAL CHECK 368.75
150665 11111 09/26/24 1087 OSCAR URVIZO TELLEZ/OSCAR 81161 HAKONE OAK TREE RMVL 4,550.00
150665 11111 09/26/24 1087 OSCAR URVIZO TELLEZ/OSCAR 64221 BIG BASIN TREE REMOVL 2,705.00
150665 11111 09/26/24 1087 OSCAR URVIZO TELLEZ/OSCAR 81161 SHADW OAKS TREE RMVL 1,980.00
TOTAL CHECK 9,235.00
150666 11111 09/26/24 1087 OSCAR URVIZO TELLEZ/OSCAR 81161 WW PK FIRE MITIGATION 11,900.00
150667 11111 09/26/24 1092 PALACE ART & OFFICE SUPPL 61111 OFFICE SUPPLIES 12.19
150668 11111 09/26/24 1423 PERRY THORWALDSON/THOR AU 68621 SARA TREE LIGHTING 23 1,600.00
150668 11111 09/26/24 1423 PERRY THORWALDSON/THOR AU 68624 LIGHTS CELEBRATN 2023 1,600.00
TOTAL CHECK 3,200.00
150669 11111 09/26/24 1550 PLAN JPA 42852 REF DUPLICATE PAYMENT 2,618.62
150670 11111 09/26/24 629 QUALITY STRIPING, INC 81161 MILJEVICH/BUCKNALL 12,210.00
150671 11111 09/26/24 410 RICH VOSS TRUCKING INC 81161 HISTORICAL PARK DRAINAGE 1,488.00
150671 11111 09/26/24 410 RICH VOSS TRUCKING INC 81161 HISTORICAL PARK DRAINAGE 1,020.00
150671 11111 09/26/24 410 RICH VOSS TRUCKING INC 81161 HISTORICAL PARK DRAINAGE 1,120.00
150671 11111 09/26/24 410 RICH VOSS TRUCKING INC 81161 HISTORICAL PARK DRAINAGE 450.00
TOTAL CHECK 4,078.00
150672 11111 09/26/24 410 RICH VOSS TRUCKING INC 62419 WILDWOOD PK RR REPAIR 848.00
150673 11111 09/26/24 410 RICH VOSS TRUCKING INC 62419 WILDWOOD PK RR REPAIR 864.00
150674 11111 09/26/24 410 RICH VOSS TRUCKING INC 62419 WILDWOOD PK RR REPAIR 640.00
150675 11111 09/26/24 1039 SANCHEZ ELECTRIC, INC. 77268 EV STATION BOLLARD 450.00
150676 11111 09/26/24 1 SANTA CLARA COUNTY 64811 JUL 2024 LAW ENFORCE 706,508.58
150676 11111 09/26/24 1 SANTA CLARA COUNTY 64811 AUG 2024 LAW ENFORCE 706,508.58
150676 11111 09/26/24 1 SANTA CLARA COUNTY 64811 SEP 2024 LAW ENFORCE 706,508.58
TOTAL CHECK 2,119,525.74
150677 11111 09/26/24 1185 SANTA CLARA COUNTY FIRESA 68141 WILDFIRE PREVENT FY25 50,000.00
150678 11111 09/26/24 107 SARATOGA FEDERATED CHURCH 61111 RECOGNTN EVNT PARKING 100.00
150679 11111 09/26/24 109 SARATOGA FOOTHILL CLUB 61111 RECOGNTN EVNT RENTAL 300.00
30
SUNGARD PUBLIC SECTOR PAGE NUMBER: 4
DATE: 09/26/2024 CITY OF SARATOGA VENCHK11
TIME: 13:24:04 CHECK REGISTER ACCOUNTING PERIOD: 3/25
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
150679 11111 09/26/24 109 SARATOGA FOOTHILL CLUB 61111 EVENT MGMT FEE 300.00
TOTAL CHECK 600.00
150680 11111 09/26/24 136 SCOTTY'S AUTOMOTIVE 64611 VEH #140 MAINTENANCE 159.98
150681 11111 09/26/24 154 SHUTE MIHALY & WEINBERGER 65223 GENERAL PLAN 446.00
150681 11111 09/26/24 154 SHUTE MIHALY & WEINBERGER 22119 RW 675.00
150681 11111 09/26/24 154 SHUTE MIHALY & WEINBERGER 65213 VINEYARD ENV24-0002 180.60
150681 11111 09/26/24 154 SHUTE MIHALY & WEINBERGER 65213 CDD 503.20
150681 11111 09/26/24 154 SHUTE MIHALY & WEINBERGER 65212 ADMIND SVC 629.20
150681 11111 09/26/24 154 SHUTE MIHALY & WEINBERGER 65213 CDD 9,724.00
150681 11111 09/26/24 154 SHUTE MIHALY & WEINBERGER 65219 CITY CLERK 686.40
150681 11111 09/26/24 154 SHUTE MIHALY & WEINBERGER 65211 CM 1,630.20
150681 11111 09/26/24 154 SHUTE MIHALY & WEINBERGER 65256 NON-DEP 69.39
150681 11111 09/26/24 154 SHUTE MIHALY & WEINBERGER 65217 OH/CC MEETINGS 1,630.20
150681 11111 09/26/24 154 SHUTE MIHALY & WEINBERGER 65215 PW SUB20-0003 5,434.00
150681 11111 09/26/24 154 SHUTE MIHALY & WEINBERGER 65215 VILLAGE/QUARRY PK 160.60
150681 11111 09/26/24 154 SHUTE MIHALY & WEINBERGER 22119 AHFV EIR ENV21-0011 1,796.80
150681 11111 09/26/24 154 SHUTE MIHALY & WEINBERGER 22119 SRC ENV19-0005 487.50
150681 11111 09/26/24 154 SHUTE MIHALY & WEINBERGER 22119 PIERCE RD ENV24-0001 112.50
TOTAL CHECK 24,165.59
150682 11111 09/26/24 313 BAY AREA NEWS GROUP 62132 LL 0006846509 902.88
150682 11111 09/26/24 313 BAY AREA NEWS GROUP 62132 LL 0006847572 515.84
150682 11111 09/26/24 313 BAY AREA NEWS GROUP 62132 LL 0006847573 498.48
150682 11111 09/26/24 313 BAY AREA NEWS GROUP 62132 LL 0006843322 515.84
150682 11111 09/26/24 313 BAY AREA NEWS GROUP 62132 LL 0006849065 498.48
TOTAL CHECK 2,931.52
150683 11111 09/26/24 1690 SOUTHERN COUNTIES LUBRICA 61362 FUEL 5,568.53
150684 11111 09/26/24 500 ST. MICHAEL'S CHURCH 22113 REF DEP ARB24-0073 12,347.85
150685 11111 09/26/24 253 STEVE BENZING ARCHITECT 81161 KSAR BOOTH DESIGN PLN 900.00
150686 11111 09/26/24 256 STEVENS CREEK QUARRY INC 81161 HISTORIC PK ARPA 884.07
150686 11111 09/26/24 256 STEVENS CREEK QUARRY INC 81161 HISTORIC PARK ARPA 617.43
150686 11111 09/26/24 256 STEVENS CREEK QUARRY INC 81161 HISTORICAL PARK ARPA 1,948.50
150686 11111 09/26/24 256 STEVENS CREEK QUARRY INC 81161 HISTORICAL PARK ARPA 2,712.06
TOTAL CHECK 6,162.06
150687 11111 09/26/24 938 T. BENNETT GRAPHICS 61111 OFFICE SUPPLIES 302.81
150688 11111 09/26/24 500 TESLA 43471 REF PERMIT 24-1377 318.82
150688 11111 09/26/24 500 TESLA 43117 REF PERMIT 24-1377 17.46
150688 11111 09/26/24 500 TESLA 43112 REF PERMIT 24-1377 32.34
TOTAL CHECK 368.62
150689 11111 09/26/24 1261 THE FRUITGUYS 61192 EMPLOYEE WELLNESS 82.00
150689 11111 09/26/24 1261 THE FRUITGUYS 61192 EMPLOYEE WELLNESS 82.00
TOTAL CHECK 164.00
150690 11111 09/26/24 500 THIRU ARUNACHALAM 22111 REF DEP ARB19-0045 117.13
150690 11111 09/26/24 500 THIRU ARUNACHALAM 22111 REF DEP ARB19-0045 6,105.00
TOTAL CHECK 6,222.13
31
SUNGARD PUBLIC SECTOR PAGE NUMBER: 5
DATE: 09/26/2024 CITY OF SARATOGA VENCHK11
TIME: 13:24:04 CHECK REGISTER ACCOUNTING PERIOD: 3/25
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
150691 11111 09/26/24 1707 URBAN PLANNING PARTNERS, 81141 AUG HOUSING ELEMENT 1,720.00
150692 11111 09/26/24 402 VISTA LANDSCAPE & MAINTEN 81161 ORCHARD FENCE REPAIR 9,995.00
150693 11111 09/26/24 1571 WORKTERRA 64163 SEP FLEX ADM FEES 200.00
150694 11111 09/26/24 696 ZAG TECHNICAL SERVICES, I 64312 SEP IT CLOUD SVCS 978.00
TOTAL FUND 2,414,746.13
TOTAL REPORT 2,414,746.13
32
SUNGARD PUBLIC SECTOR PAGE NUMBER: 1
DATE: 10/03/2024 CITY OF SARATOGA VENCHK11
TIME: 12:05:08 CHECK REGISTER - FUND TOTALS ACCOUNTING PERIOD: 4/25
FUND FUND TITLE AMOUNT
111 GENERAL FUND 102,462.96
276 TOLLGATE L&L 90.22
411 CIP STREET PROJECTS FUND 19,204.88
412 CIP PARKS PROJECT FUND 8,860.40
422 PARK IN-LIEU FEES FUND 6,505.00
432 CIP GRANT - PARK & TRAIL 31,724.15
435 ARPA/SLFRF FUND 21,875.00
611 LIABILITY /RISK MGMT FUND 12,763.32
612 WORKERS COMP FUND 82.00
621 OFFICE SUPPORT 618.00
622 IT SERVICES 23,727.82
623 VEHICLE & EQUIPMENT MAINT 174.14
624 BUILDING MAINTENANCE 2,335.78
TOTAL REPORT 230,423.67
33
SUNGARD PUBLIC SECTOR PAGE NUMBER: 1
DATE: 10/03/2024 CITY OF SARATOGA VENCHK11
TIME: 12:04:14 CHECK REGISTER ACCOUNTING PERIOD: 4/25
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
150695 11111 10/03/24 234 A T & T 63211 QUITO IRR MODEM LINE 30.42
150695 11111 10/03/24 234 A T & T 63211 TITUS/PRSPECT MED-IRR 30.94
150695 11111 10/03/24 234 A T & T 63211 PRSPCT RD GRACE BLDG 59.56
150695 11111 10/03/24 234 A T & T 63211 HISTORICAL PARK IRR 30.94
150695 11111 10/03/24 234 A T & T 63211 SUPERTRUNK 607.21
150695 11111 10/03/24 234 A T & T 63211 BIG BASIN WAY IRR 30.94
TOTAL CHECK 790.01
150696 11111 10/03/24 546 ASSOC OF BAY AREA GOV/ABA 62232 FY24/25 ABAG MEMBRSHP 10,292.00
150697 11111 10/03/24 35 ACCENT GRAPHICS 81161 PRINTING SERVICES 103.21
150697 11111 10/03/24 35 ACCENT GRAPHICS 61123 ENVELOPES 635.11
TOTAL CHECK 738.32
150698 11111 10/03/24 500 ADOBU 22111 DEP REF ARB23-0003 512.42
150698 11111 10/03/24 500 ADOBU 22113 DEP REF ARB23-0003 6,000.00
TOTAL CHECK 6,512.42
150699 11111 10/03/24 953 ARC DOCUMENT SOLUTIONS, L 64121 BINDING SERVICES 563.48
150700 11111 10/03/24 1316 BELLECCI & ASSOCIATES, IN 81161 SARATOGA GAP CLOSURE - C/ 425.00
150701 11111 10/03/24 641 BKF ENGINEERS 81161 UPRR MITIGATION SITES - F 31,724.15
150702 11111 10/03/24 930 COLE SUPPLY COMPANY, INC. 61341 PARKS MAINT SUPPLIES 3,018.79
150703 11111 10/03/24 1357 COMCAST 63213 COMCAST (PROSPECT) 108.22
150704 11111 10/03/24 1569 COMCAST 63213 COMCAST (PRIMARY) 571.67
150705 11111 10/03/24 991 COMCAST 63213 COMCAST (TV) 47.93
150706 11111 10/03/24 1369 COMCAST CORPORATION 63213 COMCAST (P2P) 707.72
150707 11111 10/03/24 250 COTTON SHIRES AND ASSOCIA 22119 DEP GEO24-0018 S1237 1,552.50
150707 11111 10/03/24 250 COTTON SHIRES AND ASSOCIA 22119 DEP GEO24-0020 S4100 4,050.00
150707 11111 10/03/24 250 COTTON SHIRES AND ASSOCIA 22119 DEP GEO23-0003 S6053 810.00
150707 11111 10/03/24 250 COTTON SHIRES AND ASSOCIA 22119 DEP GEO24-0007 S6054 810.00
150707 11111 10/03/24 250 COTTON SHIRES AND ASSOCIA 22119 DEP GEO23-0042 S6124 1,620.00
150707 11111 10/03/24 250 COTTON SHIRES AND ASSOCIA 22119 DEP GEO24-0009 S6174 1,822.50
150707 11111 10/03/24 250 COTTON SHIRES AND ASSOCIA 22119 DEP GEO24-00023 S6184 2,835.00
150707 11111 10/03/24 250 COTTON SHIRES AND ASSOCIA 22119 DEP GEO 24-0017 S6194 1,687.50
150707 11111 10/03/24 250 COTTON SHIRES AND ASSOCIA 22119 DEP GEO24-0031 S6204 4,050.00
150707 11111 10/03/24 250 COTTON SHIRES AND ASSOCIA 22119 DEP GEO23-0050 S6243 1,755.00
150707 11111 10/03/24 250 COTTON SHIRES AND ASSOCIA 22119 DEP GEO23-0051 S6263 1,485.00
TOTAL CHECK 22,477.50
150708 11111 10/03/24 342 DATA TICKET INC 62481 AUGUST 2024 CITATIONS 111.16
150709 11111 10/03/24 416 EVANS WEST VALLEY SPRAY 64545 HARTMN OAK WEED MAINT 350.00
150709 11111 10/03/24 416 EVANS WEST VALLEY SPRAY 64545 FIREHOUSE WEED MAINT 600.00
TOTAL CHECK 950.00
150710 11111 10/03/24 421 EWING IRRIGATION 61341 IRRIGATION PARTS 90.81
150711 11111 10/03/24 1296 HD SUPPLY CONSTRUCTION SU 61132 JANITORIAL SUPPLIES 326.15
34
SUNGARD PUBLIC SECTOR PAGE NUMBER: 2
DATE: 10/03/2024 CITY OF SARATOGA VENCHK11
TIME: 12:04:14 CHECK REGISTER ACCOUNTING PERIOD: 4/25
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
150712 11111 10/03/24 472 HT HARVEY & ASSOCIATES 81161 MT. EDEN RD STABILIZE 3,352.86
150713 11111 10/03/24 1123 IMPERIAL SPRINKLER SUPPLY 61341 SUPPLIES 239.54
150713 11111 10/03/24 1123 IMPERIAL SPRINKLER SUPPLY 61341 FERTILIZER FOR PARKS 1,787.51
150713 11111 10/03/24 1123 IMPERIAL SPRINKLER SUPPLY 81151 FRUITVALE IRRIG CTRL 4,035.81
TOTAL CHECK 6,062.86
150714 11111 10/03/24 1163 INSIGHT PUBLIC SECTOR, IN 64319 EMAIL PROTECTION SVCS 16,380.00
150715 11111 10/03/24 63 INTERSTATE TRAFFIC CONTRO 64549 PARK SIGNS 459.38
150716 11111 10/03/24 674 JB TROPHIES 61141 CAST BRONZE PLAQUE 355.74
150717 11111 10/03/24 500 JIAHUI LIU 22111 DEP REF ARB22-0094 723.82
150717 11111 10/03/24 500 JIAHUI LIU 22113 DEP REF ARB22-0094 860.00
TOTAL CHECK 1,583.82
150718 11111 10/03/24 700 LEO SALINDONG 66213 MILEAGE FROM CONF 44.69
150718 11111 10/03/24 700 LEO SALINDONG 66213 MILEAGE TO CONF 44.69
TOTAL CHECK 89.38
150719 11111 10/03/24 499 CARPENTERS LOCAL 2236 (MI 21262 DED:3000 DUES 240.00
150720 11111 10/03/24 500 NGOC ANH HOANG 22113 DEP REF ATFTR22-0008 3,070.00
150721 11111 10/03/24 1062 NI GOVERNMENT SERVICES, I 63211 08/24 AIRTIME 90.14
150722 11111 10/03/24 1745 ODP BUSINESS SOLUTIONS, L 61111 OFFICE SUPPLIES 28.65
150722 11111 10/03/24 1745 ODP BUSINESS SOLUTIONS, L 61111 OFFICE SUPPLIES 11.29
150722 11111 10/03/24 1745 ODP BUSINESS SOLUTIONS, L 61111 OFFICE SUPPLIES 77.91
150722 11111 10/03/24 1745 ODP BUSINESS SOLUTIONS, L 61111 OFFICE SUPPLIES 3.80
TOTAL CHECK 121.65
150723 11111 10/03/24 1087 OSCAR URVIZO TELLEZ/OSCAR 81161 WW PARK FIRE MITIGATN 4,095.00
150723 11111 10/03/24 1087 OSCAR URVIZO TELLEZ/OSCAR 81161 WW PARK FIRE MITIGATN 6,505.00
TOTAL CHECK 10,600.00
150724 11111 10/03/24 173 PACIFIC GAS & ELECTRIC 63111 BUILDINGS (MUSEUM) 8.12
150724 11111 10/03/24 173 PACIFIC GAS & ELECTRIC 63111 MONTE VISTA DRIVE 5.93
150724 11111 10/03/24 173 PACIFIC GAS & ELECTRIC 63111 VILLAGE LIGHTING 4.60
150724 11111 10/03/24 173 PACIFIC GAS & ELECTRIC 63111 PARKS/OPEN SPACE 40.72
TOTAL CHECK 59.37
150725 11111 10/03/24 1423 PERRY THORWALDSON/THOR AU 68621 SARA TREE LIGHTING 24 1,800.00
150725 11111 10/03/24 1423 PERRY THORWALDSON/THOR AU 68624 LIGHTS CELEBRATN 2024 1,800.00
TOTAL CHECK 3,600.00
150726 11111 10/03/24 393 REED & GRAHAM, INC 81121 STREETS SUPPLIES 103.20
150727 11111 10/03/24 87 SAN JOSE WATER COMPANY 63112 BUILDINGS 1,334.74
150727 11111 10/03/24 87 SAN JOSE WATER COMPANY 63112 PARKS/OPEN SPACE 30,920.59
150727 11111 10/03/24 87 SAN JOSE WATER COMPANY 63112 MEDIANS/PARKWAYS 5,097.42
150727 11111 10/03/24 87 SAN JOSE WATER COMPANY 63112 TOLLGATE 90.22
TOTAL CHECK 37,442.97
35
SUNGARD PUBLIC SECTOR PAGE NUMBER: 3
DATE: 10/03/2024 CITY OF SARATOGA VENCHK11
TIME: 12:04:14 CHECK REGISTER ACCOUNTING PERIOD: 4/25
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
150728 11111 10/03/24 1754 SANDIS CIVIL ENGINEERS SU 81142 JUL VILLAGE IMPS ARPA 12,007.50
150728 11111 10/03/24 1754 SANDIS CIVIL ENGINEERS SU 81142 AUG VILLAGE IMPS ARPA 9,867.50
TOTAL CHECK 21,875.00
150729 11111 10/03/24 136 SCOTTY'S AUTOMOTIVE 64611 VEH #133 MAINTENANCE 174.14
150730 11111 10/03/24 160 SIERRA PACIFIC TURF SUPPL 61341 LANDSCAPE SUPPLIES 520.52
150730 11111 10/03/24 160 SIERRA PACIFIC TURF SUPPL 61341 LANDSCAPE SUPPLIES 2,916.30
TOTAL CHECK 3,436.82
150731 11111 10/03/24 248 STATE OF CA FRANCHISE TAX 21252 DED:2011 FTB W/H 245.00
150732 11111 10/03/24 256 STEVENS CREEK QUARRY INC 62419 WILDWOOD PK RR REPAIR 765.30
150732 11111 10/03/24 256 STEVENS CREEK QUARRY INC 62419 WILDWOOD PK RR REPAIR 4,058.20
150732 11111 10/03/24 256 STEVENS CREEK QUARRY INC 62419 WILDWOOD PK RR REPAIR 2,215.89
150732 11111 10/03/24 256 STEVENS CREEK QUARRY INC 62419 WILDWOOD PK RR REPAIR 3,110.08
TOTAL CHECK 10,149.47
150733 11111 10/03/24 1453 SUPERION, LLC 64312 NOV ASP SERVICES 5,822.90
150734 11111 10/03/24 1261 THE FRUITGUYS 61192 EMPLOYEE WELLNESS 82.00
150735 11111 10/03/24 1642 TOSHIBA FINANCIAL SERVICE 62612 COPIER MAINTENANCE 618.00
150736 11111 10/03/24 1287 TAPCO 81121 SIGN SUPPLIES 618.82
150737 11111 10/03/24 595 UNITED RENTALS NORTHWEST 81161 HAKONE INFRASTRC IMPS 626.38
150738 11111 10/03/24 500 USHA SRINIVASAN 22113 DEP REF ARB18-0029 2,850.00
150738 11111 10/03/24 500 USHA SRINIVASAN 22111 DEP REF ARB18-0029 185.32
TOTAL CHECK 3,035.32
150739 11111 10/03/24 1080 VALLEY RECYCLING 62419 WILDWOOD PK TEMP RR 1,388.77
150739 11111 10/03/24 1080 VALLEY RECYCLING 62419 WILDWOOD PK TEMP RR 1,225.08
TOTAL CHECK 2,613.85
150740 11111 10/03/24 500 VENKATESH PRABHAKAR 22111 DEP REF ARB22-0058 549.27
150740 11111 10/03/24 500 VENKATESH PRABHAKAR 22113 DEP REF ARB22-0058 2,805.00
TOTAL CHECK 3,354.27
150741 11111 10/03/24 1524 VILLALOBOS & ASSOCIATES 81161 CHIQUITA WAY C&G RPRS 7,880.00
150741 11111 10/03/24 1524 VILLALOBOS & ASSOCIATES 81161 TITUS AVE C&G REPAIRS 6,825.00
TOTAL CHECK 14,705.00
TOTAL FUND 230,423.67
TOTAL REPORT 230,423.67
36
SARATOGA CITY COUNCIL
MEETING DATE:October 15, 2024
DEPARTMENT:Administrative Services
PREPARED BY:Ann Xu, Finance Manager
SUBJECT:Treasurer’s Report for the Month Ended August 31, 2024
RECOMMENDED ACTION:
Review and accept the Treasurer’s Report for the month ended August 31, 2024.
BACKGROUND:
California government code section 41004 requires that the City Treasurer submits to the City
Clerk and the legislative body a written report and accounting of all receipts, disbursements, and
fund balances. The Municipal Code of the City of Saratoga, Article 2-20, Section 2-20.035
designates the City Manager as the City Treasurer. This report is prepared to fulfill this
requirement.
The following attachments provide financial transaction data for the City of Saratoga’s Funds
collectively as well as specifically for the City’s General (Operating) Fund, changes in investment
pool balances, and historical investment returns.
FISCAL STATEMENT:
Cash and Investments Balance by Fund
As of August 31, 2024, the City’s unaudited cash and investments totaled $44,378,027. The
City Council’s adopted policy on the Working Capital Reserve Fund states that effective July 1,
2016: for cash flow purposes and to avoid the occurrence of dry period financing, pooled cash
from all funds should not be allowed to fall below $1,000,000. The total pooled cash balance of
$44.4 million exceeds the minimum amount required.
Comerica Bank 2,593,776$
Deposit with LAIF 36,186,961$
Deposit with CalTRUST 5,597,290$
Total Cash 44,378,027$
Cash Summary
37
City’s Current Financial Position
In accordance with California government code section 53646 (b) (3), the City is financially well
positioned and able to meet its estimated expenditure requirements for the next six months. As of
August 31, 2024, the City’s financial position (Assets $45.2M, Liabilities $6.9M, and Fund
Equity $38.3M) remains very strong and there are no issues in meeting financial obligations now
or in the foreseeable future.
The following Fund Balance schedule represents actual funding available for all funds at the end
of the monthly period. This amount differs from the above Cash Summary schedule as assets and
liabilities are components of the fund balance. As illustrated in the summary below, Total Cash
is adjusted by the addition of Total Assets less the amount of Total Liabilities to arrive at the
Ending Fund Balance –which represents the actual amount of funds available.
ATTACHMENTS:
Table 1 – Change in Total Fund Balances by Fund
Table 2 – Change in Total Fund Balances by CIP Project
Chart 1 – Change in Investment Pool Balance by Month
Table 3 – Local Agency Investment Fund (LAIF) Quarterly Apportionment Rates
Table 4 – CalTRUST Liquidity Fund Quarterly Yield Rates
"+
Total Cash 44,378,027$
Plus: Assets 797,920
Less: Liabilities (6,923,990)
Ending Fund Balance 38,251,957$
Adjusting Cash to Ending Fund Balance
38
TABLE 1: CHANGES IN TOTAL FUND BALANCE
*Negative fund balance due to authorized spending of anticipated revenues
**Includes long-term debt for Arrowhead Community Facilities District Bond
***Fund balances are unaudited.
Fund Description
Prior Year
Carryforward
7/1/2024***
Increase/
(Decrease)
Jul
Current
Revenue
Current
Expenditure Transfer In Transfer Out
Fund Balance
8/31/2024
General Fund
Committed Fund Balances:
Hillside Stability Reserve 1,000,000 - - - - - 1,000,000
Assigned Fund Balances:
Future Capital Project Reserve 4,120,406 - - - - (2,714,625) 1,405,781
Carryforwards Reserve 100,000 - - - - - 100,000
Road and Facility Replacement Reserve 3,700,000 - - - - (500,000) 3,200,000
Unassigned Fund Balances:
Working Capital Reserve 1,000,000 - - - - - 1,000,000
Fiscal Stabilization Reserve 3,150,000 - - - - - 3,150,000
Compensated Absences Reserve 330,000 - - - - - 330,000
Other Unassigned Fund Balance Reserve (Pre YE distribution)4,643,762 (1,318,584) 1,261,359 (1,067,345) - - 3,519,192
General Fund Total 18,044,168 (1,318,584) 1,261,359 (1,067,345) - (3,214,625) 13,704,973
Special Revenue
Landscape/Lighting Districts 1,144,607 (3,010) 23 (167,164) - - 974,456
Special Revenue Fund Total 1,144,607 (3,010) 23 (167,164) - - 974,456
Debt Service
Library Bond 1,013,048 (741,093) 1,428 (825) - - 272,558
Arrowhead Bond (1,355,557) - - (67,911) - - (1,423,467) **
Debt Service Fund Total (342,509) (741,093) 1,428 (68,736) - - (1,150,909)
Internal Service Fund
Liability/Risk Management 721,210 (5,035) 20,752 (1,076,964) - - (340,037) *
Workers Compensation 242,128 (71,784) - (4,193) - - 166,151
Office Support 167,180 (180) 815 (4,881) - - 162,934
Information Technology Services 830,470 (48,809) 1,029 (94,855) - - 687,834
Vehicle & Equipment Maintenance 180,302 (10,614) - (17,860) - - 151,828
Facility Maintenance 680,341 (32,797) - (82,117) - - 565,426
Vehicle & Equipment Replacement 819,509 - - (98,790) - - 720,720
Technology Replacement 1,018,872 - - (1,328) - - 1,017,544
Facility FFE Replacement 1,038,771 - - (54,350) - - 984,421
Internal Service Fund Total 5,698,784 (169,220) 22,595 (1,435,338) - - 4,116,821
Trust/Agency
WVCWP Agency Fund 682,725 (36,219) - (72,483) - - 574,023
Trust/Agency Fund Total 682,725 (36,219) - (72,483) - - 574,023
Capital Project
Street Projects 4,123,585 (1,687) 39,473 (61,205) 2,305,200 - 6,405,366
Park and Trail Projects 750,203 - - (6,971) 758,525 - 1,501,757
Facility Projects 384,059 - 19,293 (923) 25,900 - 428,328
Administrative Projects 2,023,416 42,771 43,806 - 125,000 - 2,234,993
Tree Fine Projects 41,216 4,800 14,260 - - - 60,276
Park In-Lieu Projects 1,384,906 26,544 - (18,928) - - 1,392,522
CIP Grant Street Projects (97,877) (5,300) 68,195 (5,500) - - (40,482) *
CIP Grant Park & Trail Projects 1,231,129 (10,000) - - - - 1,221,129
CIP Grant Administrative Projects (206,434) - - - - - (206,434) *
CIP Grant ARPR/SLFRF Projects 5,290,785 - - (5,097) - - 5,285,688
Gas Tax Fund Projects 1,589,808 - 159,643 - - - 1,749,450
CIP Fund Total 16,514,794 57,129 344,670 (98,624) 3,214,625 - 20,032,595
39
TABLE 2: FUND BALANCES BY CIP PROJECT
***Fund balances are unaudited.
CIP Funds/Projects
Prior Year
Carryforward
7/1/2024***
Increase/
(Decrease)
Jul
Current
Revenue
Current
Expenditure Transfer In Transfer Out
Fund Balance
8/31/2024
Street Projects
Annual Road Improvements 1,440,753 (1,687) 39,473 (59,330) 1,000,000 - 2,419,210
Roadway Safety & Traffic Calming 849 - - (1,876) 150,000 - 148,973
Traffic Signal Controller Upgrades 17,504 - - - - - 17,504
Safe Routes to School Implementation 136,300 - - - - - 136,300
Citywide Bikeways and Sidewalk Master Plan 57,395 - - - - - 57,395
Pedestrian Street Lights - - - - 200,000 - 200,000
Prospect/Saratoga Median Improvement 306,254 - - - - - 306,254
Village Clock 2,560 - - - - - 2,560
Annual Infrastructure Maintenance & Repairs 54,247 - - - 250,000 - 304,247
Annual Corrugated Pipe Rehabilitation Project 165,005 - - - - - 165,005
Saratoga Village Crosswalk & Sidewalk Rehabilitation 26,932 - - - - - 26,932
Quito Road Sidewalk Improvements 43,370 - - - - - 43,370
Saratoga/Sunnyvale Road Sidewalk 92,158 - - - - - 92,158
Quito Road Sidewalk Gap Closure Phase 1 182,609 - - - - - 182,609
Quito Road Sidewalk Rehabilitation Gap Closure Phase 2 300,000 - - - - - 300,000
Pierce Road Culvert Repairs - - - - 255,200 - 255,200
Fourth Street Bridge Widening 134,331 - - - - - 134,331
Quito Road Bridge Replacement 127,478 - - - - - 127,478
Quito Road Bridge - ROW Acquisition 3,662 - - - - - 3,662
Bridge Rehabilitation Project Phase 1 700,000 - - - - - 700,000
Annual Retaining Wall Maintenance & Repairs 299,401 - - - 200,000 - 499,401
Hillside Roads Stabilization Project 32,777 - - - 250,000 - 282,777
Total Street Projects 4,123,585 (1,687) 39,473 (61,205) 2,305,200 - 6,405,366
Parks & Trails Projects
Park/Trail Repairs 124,830 - - (6,971) 250,000 - 367,859
Annual Mechanical Weed Abatement - - - - 50,000 - 50,000
Residential Tree Planting Program - - - - 55,000 - 55,000
Hakone Gardens Infrastructure Improvements 9,390 - - - 50,000 - 59,390
Hakone Pond Reconstruction 300,000 - - - - - 300,000
Guava/Fredericksburg Entrance 77,650 - - - 252,514 - 330,164
Saratoga Village to Quarry Park Walkway - Design 228,989 - - - 1,011 - 230,000
Park and Trail Fire Mitigation 9,344 - - - 100,000 - 109,344
Total Parks & Trails Projects 750,203 - - (6,971) 758,525 - 1,501,757
Facility Projects
Open Work Space 76,500 - - - 25,900 - 102,400
Civic Theater Improvements 53,159 - 3,729 (923) - - 55,965
PEG Funded Project 236,329 - 15,564 - - - 251,894
Library Building Exterior Maintenance 18,070 - - - - - 18,070
Total Facility Projects 384,059 - 19,293 (923) 25,900 - 428,328
Administrative and Technology Projects
Safe Routes to School 158,755 - - - - - 158,755
Software Technology Management 323,544 (807) 21,218 - - - 343,955
LLD Initiation Match Program (15,669) - - - 25,000 - 9,331
Horseshoe Beautification 5,751 - - - - - 5,751
Citywide Accessibility Assessment 67,233 - - - 100,000 - 167,233
City Art Program 103,669 - - - - - 103,669
Safe Routes to School Needs Assessment 14,932 - - - - - 14,932
El Quito Neighborhood Improvements 284,507 - - - - - 284,507
ADA Self Assessment 289,750 - - - - - 289,750.00
General Plan Update 790,943 43,579 22,588 - - - 857,110
Total Administrative and Technology Projects 2,023,416 42,771 43,806 - 125,000 - 2,234,993
40
TABLE 2 (cont.): FUND BALANCES BY CIP PROJECT
*Negative fund balance due to authorized spending of anticipated revenues
***Fund balances are unaudited.
CIP Funds/Projects
Prior Year
Carryforward
7/1/2024***
Increase/
(Decrease)
Jul
Current
Revenue
Current
Expenditure Transfer In Transfer Out
Fund Balance
8/31/2024
Tree Fine Projects
Citywide Tree Planting Program 41,216 4,800 14,260 - - - 60,276
Total Tree Fine Projects 41,216 4,800 14,260 - - - 60,276
Park In-Lieu Projects
Orchard Irrigation & Tree Planting 3,237 - - - - - 3,237
Hakone Gardens Infrastructure 25,838 (5,799) - (1,428) - - 18,611
Hakone Gardens Neighbor Wood Fence Replacement 5,750 - - - - - 5,750
Quarry Park Maintenance Building Utility Project 11,150 - - - - - 11,150
Bellgrove Park Playground Replacement - - - - 150,000 - 150,000
Congress Springs {ark Concrete Repair - - - - 85,000 - 85,000
EL Quito Park Pickleball 1,257 - - - 109,130 - 110,387
El Quito Park Community Garden - - - - 157,000 - 157,000
Joe's Trail Phase II 130,755 - - - - - 130,755
Joe's Trail Phase III 264,000 - - - - - 264,000
Trail Pet Stations 25,000 - - - - - 25,000
Saratoga Village to Quarry Park Walkway - Design 223,810 - - - - - 223,810
Village Oaks Bridge Reconstruction and Erosion Control 30,000 - - - - - 30,000
Hakone Gardens to Quarry Park Trail Gap Closure Phase 1 50,000 - - - - - 50,000
Park and Trail Fire Mitigation 35,905 - - (17,500) - - 18,405
Unallocated Park In-Lieu Funds 578,203 32,343 - - (501,130) - 109,416
Total Park In-Lieu Projects 1,384,906 26,544 - (18,928) - - 1,392,522
CIP Grant Street Projects
Local Roadway Safety Plan (4,882) - - - - - (4,882) *
Prospect/Saratoga Median Improvement (19,217) - - - - - (19,217) *
Saratoga Ave Sidewalk (96,841) (5,300) 68,195 (5,500) - - (39,446) *
Village Sidewalk, Curb & Gutter - Phase II Construction (91) - - - - - (91) *
Saratoga Village Crosswalk & Sidewalk Rehabilitation (834) - - - - - (834) *
4th Street Bridge 15,011 - - - - - 15,011
Quito Bridge Replacement 18,597 - - - - - 18,597
Quito Road Bridges - ROW Acquisition (9,619) - - - - - (9,619) *
Total CIP Grant Street Projects (97,877) (5,300) 68,195 (5,500) - - (40,482)
CIP Grant Park & Trail Projects
Blue Hills Elementary Pedestrian Crossing at UPPR 1,185,110 - - - - - 1,185,110
Park and Trail Fire Mitigation 46,019 (10,000) - - - - 36,019
Total CIP Grant Park & Trail Projects 1,231,129 (10,000) - - - - 1,221,129
CIP Grant Administrative Projects
CDD Software/ADA 39,736 - - - - - 39,736
Safe Routes to School Needs Assessment (24,990) - - - - - (24,990) *
General Plan Update (LEAP)(221,180) - - - - - (221,180) *
Total CIP Grant Administrative Projects (206,434) - - - - - (206,434)
CIP Grant ARPA/SLFRF Projects
Park Sewer Lateral Replacement and Upgrades 231,687 - - - - - 231,687
Stormdrain Master Plan 81,171 - - - - - 81,171
Stormwater Pollution Prevention Program Compliance (SWPPP)165,811 - - - - - 165,811
Saratoga Village Water Improvement 4,378,787 - - - - - 4,378,787
City Hall Green STW Infrastructure 99,050 - - (129) - - 98,921
Guava Ct. Improvements and Green Stormwater Infrastructure (GSI)131,838 - - (4,968) - - 126,870
Monta Vista/EL Camino Grande Storm Drain Improvement 125,066 - - - - - 125,066
Historical Park Storm Drain Improvement 77,375 - - - - - 77,375
Total CIP Grant ARPA/SLFRF Projects 5,290,785 - - (5,097) - - 5,285,688
Gas Tax Fund Projects
Annual Roadway Improvements 1,534,445 - 159,643 - - - 1,694,087
Prospect/Saratoga Median Improvements 48,278 - - - - - 48,278
Quito Road Bridges 7,085 - - - - - 7,085
Total Gas Tax Fund Projects 1,589,808 - 159,643 - - - 1,749,450
Total CIP Funds 16,514,794 57,129 344,670 (98,624) 3,214,625 - 20,032,595
41
CHART 1: CHANGE IN INVESTMENT POOL BALANCE BY MONTH
42
TABLE 3
March June September December
1977 5.68 5.78 5.84 6.45
1978 6.97 7.35 7.86 8.32
1979 8.81 9.10 9.26 10.06
1980 11.11 11.54 10.01 10.47
1981 11.23 11.68 12.40 11.91
1982 11.82 11.99 11.74 10.71
1983 9.87 9.64 10.04 10.18
1984 10.32 10.88 11.53 11.41
1985 10.32 9.98 9.54 9.43
1986 9.09 8.39 7.81 7.48
1987 7.24 7.21 7.54 7.97
1988 8.01 7.87 8.20 8.45
1989 8.76 9.13 8.87 8.68
1990 8.52 8.50 8.39 8.27
1991 7.97 7.38 7.00 6.52
1992 5.87 5.45 4.97 4.67
1993 4.64 4.51 4.44 4.36
1994 4.25 4.45 4.96 5.37
1995 5.76 5.98 5.89 5.76
1996 5.62 5.52 5.57 5.58
1997 5.56 5.63 5.68 5.71
1998 5.70 5.66 5.64 5.46
1999 5.19 5.08 5.21 5.49
2000 5.80 6.18 6.47 6.52
2001 6.16 5.32 4.47 3.52
2002 2.96 2.75 2.63 2.31
2003 1.98 1.77 1.63 1.56
2004 1.47 1.44 1.67 2.00
2005 2.38 2.85 3.18 3.63
2006 4.03 4.53 4.93 5.11
2007 5.17 5.23 5.24 4.96
2008 4.18 3.11 2.77 2.54
2009 1.91 1.51 0.90 0.60
2010 0.56 0.56 0.51 0.46
2011 0.51 0.48 0.38 0.38
2012 0.38 0.36 0.35 0.32
2013 0.28 0.24 0.26 0.26
2014 0.24 0.22 0.24 0.25
2015 0.26 0.28 0.32 0.37
2016 0.46 0.55 0.60 0.68
2017 0.78 0.92 1.07 1.20
2018 1.51 1.90 2.16 2.40
2019 2.55 2.57 2.45 2.29
2020 2.03 1.36 0.84 0.63
2021 0.44 0.33 0.24 0.23
2022 0.32 0.75 1.35 2.07
2023 2.74 3.15 3.59 4.00
2024 4.30 4.55
Quarterly Apportionment Rates
Local Agency Investment Fund
43
TABLE 4
March June September December
2019 2.50 2.37 2.06 1.69
2020 0.98 0.25 0.15 0.03
2021 0.05 0.03 0.03 0.03
2022 0.16 1.37 2.75 4.62
2023 4.59 5.06 5.44 5.69
2024 5.43 5.39
CalTRUST Liquidity Fund
Quarterly Yield Rates
44
1
SARATOGA CITY COUNCIL
MEETING DATE: October 15, 2024
DEPARTMENT: City Manager’s Department
PREPARED BY: Joan Pliego, Public Information Officer
SUBJECT: Website Services Contract Amendment with CivicPlus
RECOMMENDED ACTION:
Authorize the City Manager to execute a contract amendment with CivicPlus for website services
in an amount not to exceed $105,967 for a four-year term, ending October 18, 2028.
BACKGROUND:
The City has worked with CivicPlus since 2016 to redesign, host, and provide support services
for the City’s website. CivicPlus provides high-level security and performance for more than
10,000 local government partners and is the most common service platform for local
government agencies.
In 2023, the City worked with CivicPlus to redesign the website, which included design, content
migration, a content management system (CMS), and CMS training for City staff. Since the
redesign, primary website services include website hosting, support, and livestream.
During the past eight years, staff responsible for website maintenance have found modules and
the CMS to be easy to use and CivicPlus customer service – both for technical support and
account management – to be excellent. As well, CivicPlus continues to roll out new features and
products, most notably AudioEye, an Americans with Disabilities Act (ADA) accessibility and
compliance tool. This is especially important as in April 2024, the U.S. Department of Justice
(DOJ) announced the issuance of a Final Rule which requires the websites and mobile apps of
state and local governments to comply with the Web Content Accessibility Guidelines 2.1
Levels A and AA (“WCAB 2.1 AA”) in two years for cities with a population of 50,000 or
more, and three years for smaller cities. Very few cities are compliant with this. The WCAG 2.1
AA standards are very strict and have many technical requirements.
FISCAL STATEMENT:
45
2
The cost of the agreement over a period of four years is $105,967. A breakdown of the costs by
year follows. Adequate funds for the agreement are currently included in the 2024-25 operating
budget.
Year Cost
FY2024/25 $24,585
FY2025/26 $25,815
FY2026/27 $27,106
FY2027/28 $28,461
Total Cost $105,967
ATTACHMENTS:
Attachment A – Contract Amendment
Attachment B – 2016 Original Standard Services Contract
46
Contractor: Project:
Rev. 5/2023 City of Saratoga Contract Amendment Page 1 of 2
City of Saratoga
Contract Amendment
This Contract Amendment is made at Saratoga, California by and between the City of Saratoga,
a municipal corporation ("City"), and _______________________________
("Contractor"), who agree that:
1.City and Contractor entered into an agreement dated ___________________
for _______________________________________________
(“Original Agreement”) and wish to amend the Original Agreement as set forth in the provisions
checked below. Terms not defined in this Contract Amendment shall have the meaning used in
the Original Agreement and the provisions of the Original Agreement shall apply to interpretation
and enforcement of this Contract Amendment.
Amended Term.
The Term of the Original Agreement commenced on the Effective Date and is hereby
extended through ___________________ (insert new termination date) or the
completion of the project, whichever occurs first, unless it is further extended by written
mutual agreement between the parties, provided that the parties retain the right to
terminate this Agreement as provided in Exhibit C to the Original Agreement.
Amended Scope of Work.
The Scope of Work terms included as Exhibit(s) ______________________
to the Original Agreement are hereby:
supplemented with additional Scope of Works terms included as Exhibit ______
to this Contract Amendment;
AND/OR extended to include providing the ongoing services referenced in the
Original Agreement for the duration of the amended term.
Amended Payment Terms.
The first sentence of section 3 of the Original Agreement setting forth the maximum
contract payment is hereby replaced with the following:
City shall pay Contractor for work product produced pursuant to this agreement an
amount not to exceed the total sum of
$_______________________________________________
for work to be performed and any authorized reimbursable costs.
AND/OR See Exhibit(s) ______
2.All other provisions of the Original Agreement remain unchanged by this Contract
Amendment.
Civic Plus
Website Hosting, and Maintenance
Civic Plus
September 13, 2016
Website Design, Hosting, and Maintenance
4
October 18, 2028
4
4 A
4
$105,967 (Year 1: $24,585; Year 2: $25,815; Year 3: $27,106; Year 4: $28,461)
Website Hosting and Support
47
Contractor: Project:
Rev. 5/2023 City of Saratoga Contract Amendment Page 2 of 2
3.Exhibits. All attachments to this agreement are by this reference incorporated herein and
made a part of this agreement.
Additional Exhibits:
IN WITNESS WHEREOF, the parties hereto have executed this Amendment.
Contractor City of Saratoga
Signature City Manager
Date:
Signer Name
ATTEST:
Signer Title
Date: City Clerk
Contract Description:Date:
APPROVED AS TO FORM:
City Attorney’s Office
Date:
Amy Vikander
Sr. Vice President Customer Success
Website hosting and support with the
addition of CivicPlus Media
(livestreaming meetings) and
CivicPlus Accessibility (AudioEye)
CivicPlus Website Hosting and Support
48
Exhibit A
Supplemental Scope of Work
In addition to the services described in the Original Contract, the Contractor shall provide the additional
services below.
1. CivicPlus Media (Livestream)
CivicPlus Media provides government meeting video livestreaming and recordings for
immediately available on-demand viewing. The City of Saratoga uses CivicPlus Media for its
City Council and Planning Commission meetings with videos available on the City’s website.
Live and on-demand closed captioning, transcription, translation, and transcoding services adhere
to ADA accessibility standards. CivicPlus Media also ensures compliance with the Freedom of
Information Act (FOIA).
2. CivicPlus Accessibility Remediation Services (AudioEye)
CivicPlus Accessibility Remediation Services offers AudioEye, a leader in automated web
accessibility and remediation, to help local governments understand and comply with the
Americans with Disabilities Act (ADA) and Web Content Accessibility Guidelines (WCAG), and
continue to meet the latest compliance standards. Services include advanced automated and
manual testing; ongoing website monitoring; and conformance reporting.
49
50
51
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53
SARATOGA CITY COUNCIL
MEETING DATE:October 15, 2024
DEPARTMENT:Community Development Department
PREPARED BY:Christopher Riordan, Senior Planner
SUBJECT:Introduce and Waive First Reading of an Ordinance Amending Articles
15-18,15-19, 15-35, 15-45, 15-56, 15-57, and 15-58 of the Saratoga City
Code to Implement Programs of the 2023-2031 Housing Element.
RECOMMENDED ACTIONS:
1.Following the public hearing, introduce and waive the first reading of an ordinance
amending Chapter 15 (Zoning Regulations) of the Saratoga City Code to implement
programs of the 2023-2031 Housing Element
2.Direct staff to place the ordinance on the consent calendar for adoption at the next regular
meeting.
DISCUSSION:
The adopted 2023-2031 Housing Element contains a Policy Program which includes specific
policies necessary to address present and future housing needs and to meet the specific
requirements of State Law. The City has amended the City Code and rezoned properties as
required to make sites available with appropriate zoning and development standards. However,
some specific conforming development standards were not yet finalized and are now being
proposed. The proposed zoning amendments in the table below would implement the following
Housing Element Programs:
Program 3.1-6: Consistency with the Accessory Dwelling Unit (ADU)State Law; Update
City’s ADU ordinance to comply with State Law.
Program 3.2-1: Amend Zoning Standards in Districts that allow Mixed-Use; Adopt
amendments to development standards in Zoning Districts that allow Mixed-Use to remove
constraints and achieve the maximum density allowed.
The Housing Element Policy Program includes specific time frames for implementation of each
of the programs.The time frame to adopt the subject zoning amendments is September/October of
2024. (Note that staff is preparing additional zoning ordinance amendments to implement other
Housing Element programs and will present these to the City Council for consideration early next
year.)
54
The Planning Commission reviewed the proposed amendments during its September 11, 2024,
meeting, and unanimously recommended that the City Council adopt the proposed amendments.
Muni Code Section Issue/Proposed change HE Program source
15-18.080: P-A District
Setback Areas
Modify interior side setback area for portions of
structures greater than 14 feet in height within 30
feet of a side lot line.
HE Program 3.2-1
15-19-030: C-N District
Setback Areas
- Remove additional exterior side setback
requirements for reversed corner lots.
- Reduce the side or rear setback area from 30 feet
to 20 feet for lots abutting an A, R-1, or HR
zoning district.
- Remove repetitive statement regarding setbacks
when a lot is across a street or alley from an A,
R-1, or HR district.
- Remove provision requiring additional side and
rear setback area for portions of structures greater
than 14 feet in height within 30 feet of such
setback area.
HE Program 3.2-1
15-35.030: Schedule of
Parking Spaces
- Modify parking requirements for ADU’s by
including a reference to Code Section 15.56.025.
- Reduce parking requirements for mixed-use
developments in commercial districts.
- Reduce parking requirements for office, service,
retail, and financial institutions.
HE Program 3.2-1
15-45.060: Planning
Commission Design
Review.
Allow new second story ADU’s to be reviewed
ministerially.
HE Program 3.1-6
15-56.035,040:
Accessory Dwelling
Units
- Modify the owner occupancy restrictions to
apply only to junior ADU’s and not standard
ADU’s
- Clarify that all applications for ADU’s be
ministerially approved within 60 days.
- HE Program 3.1-6
- Clarification
15-57-050: Urban Lot
Splits
Remove prohibition on the construction of ADU’s
and JADU’s on lots resulting from an Urban Lot
Split.
HE Program 3.1-6
15-58, R-M Multi-Family
Residential Districts
Clarify that building placement and articulation
standards only apply to lots that are conforming
for minimum size and width requirements.
HE Program 3.2-1
ATTACHMENT:
Attachment A - Ordinance Amending Chapter 15 (Zoning Regulations) of the City Code
1834418.1
55
ORDINANCE NO. XXX
AN ORDINANCE AMENDING ARTICLES 15-18,15-19, 15-35, 15-45, 15-56, 15-57 AND
15-58 OF THE SARATOGA CITY CODE TO IMPLEMENT POLICIES OF THE 2023-
2031 HOUSING ELEMENT
The City Council of the City of Saratoga finds that:
1.On March 20, 2024, the City Council adopted the 2023-2031 Housing Element for the City
of Saratoga and certified the associated Final Environmental Impact Report and adopted
all findings required by law. In connection with that approval, the City Council adopted
Ordinance No. 399 amending the City Code and rezoning properties as required to make
sites available with appropriate zoning and development standards to accommodate the
portion of the City’s regional housing need for each income level that could not be
accommodated on sites available under existing City zoning.
2.The Housing Element Policy Program includes adopted programs to be implemented which
include modifying the city regulations to facilitate the construction of Accessory Dwelling
Units and recommended amendments to zoning districts that allow mixed-use development
to remove constraints that could limit maximum residential densities.
3.On September 11, 2024, the Planning Commission held a duly noticed public hearing
consistent with Section 15-85.050 of the Saratoga Municipal Code and considered the
amendments proposed in this Ordinance, supporting documents, and all testimony and
other evidence presented at the public hearing; and recommended that the City Council
adopt the amendments.
4.On October 15, 2024, the City Council held a duly noticed public hearing consistent with
Section 15-85.080 of the Saratoga Municipal Code and, after considering the supporting
documents and all testimony and other evidence presented at the public hearing, introduced
this Ordinance and waived the reading thereof.
5.The City Council adopted this Ordinance at a duly noticed regular meeting on November
6, 2024.
Therefore, the City Council of the City of Saratoga hereby ordains as follows:
Section 1. Adoption.
Chapter 15 (Zoning) of the Saratoga City Code is amended as set forth in Attachment 1. Text to be
added is indicated in bold double-underlined font (e.g., bold double-underlined) and text to be
deleted is indicated in strikeout font (e.g., strikeout). Text in standard font is readopted by this
ordinance. Text in italics (e.g., italics) is descriptive only and is not part of the amendments to the
City Code.
56
2
Section 2. Severance Clause.
The City Council declares that each section, sub-section, paragraph, sub-paragraph, sentence,
clause and phrase of this ordinance is severable and independent of every other section, sub-
section, paragraph, sub-paragraph, sentence, clause and phrase of this ordinance. If any section,
sub-section, paragraph, sub-paragraph, sentence, clause or phrase of this ordinance is held invalid,
the City Council declares that it would have adopted the remaining provisions of this ordinance
irrespective of the portion held invalid, and further declares its express intent that the remaining
portions of this ordinance should remain in effect after the invalid portion has been eliminated.
Section 3. California Environmental Quality Act
This ordinance is part of the project described in the Environmental Impact Report described in
the Findings above. On March 20, 2024, the City Council certified the Final Environmental Impact
for the Project and adopted CEQA Findings and a Statement of Overriding Considerations for
impacts that were found to be significant and unavoidable, adopted and incorporated into the
project all of the mitigation measures for the project, and adopted a Mitigation Monitoring and
Reporting Program. None of the amendments adopted by this ordinance require subsequent or
supplemental environmental analysis under CEQA, as described in Public Resources CodeSection
21166 and CEQA Guidelines Section 15162 because there has not been a substantial change to the
project; a substantial change to the circumstances under which the project is being undertaken, or
new information, which was not known and could not have been known at the time the
environmental analysis was completed, has become available.
Section 4. Publication.
A summary of this ordinance shall be published in a newspaper of general circulation of the City
of Saratoga within fifteen days after its adoption.
Following a duly noticed public hearing the foregoing ordinance was introduced at the regular
meeting of the City Council of the City of Saratoga held on the 15th day of October 2024 and was
adopted by the following vote on November 6, 2024.
AYES:
NOES:
ABSENT:
ABSTAIN:
SIGNED:
Yan Zhao
MAYOR, CITY OF SARATOGA, CALIFORNIA
57
3
ATTEST:
DATE:
Britt Avrit, MMC
CITY CLERK
APPROVED AS TO FORM:
_____________________________DATE: ________________________
Richard Taylor
CITY ATTORNEY
58
4
Attachment 1
PROPOSED AMENDMENTS TO CHAPTER 15 OF THE SARATOGA MUNICIPAL
CODE TO IMPLEMENT THE PROGRAMS OF THE 2023-2031 HOUSING ELEMENT
The Saratoga Municipal Code is amended as set forth below. Text to be added is indicated in bold
double-underlined font (example) and text to be deleted is indicated in strikeout font (example).
Text in standard font is readopted by this ordinance. Text in italics (example) is explanatory and
not a part of the Code or amendments.
1. Site Coverage and Required Setbacks in the P-A zoning district
15-18.060 Site coverage
The maximum net site area covered by structures on any lot in a P-A district shall be thirty forty
percent.
15-18.080 Front, side, and rear setback areas.
(a)For any nonconforming site in the P-A district, as defined in this Chapter, the requirements
provided in Section 15-65.040(b) apply to the site. For any conforming site in the P-A
district, the minimum setback area requirements in the P-A zoning district, are as follows:
(1)Front setback area.The minimum front setback area of any lot in a P-A district shall be
twenty-five feet from the front lot line.
(2)Side setback area.The minimum side setback area of any lot in a P-A district shall be ten
percent of the average width of the site; provided, that a side setback area of more than
twenty-five feet from the applicable side lot line shall not be required and a side setback area
of less than ten feet from the applicable side setback area shall not be permitted, subject to
the following exceptions:
(i)The exterior side setback area of a corner lot shall be not less than fifteen feet from the
exterior side lot line.
(ii)For at least fifty percent of the building façade length,Oone foot shall be added to an
interior side setback area for each two feet of height or fraction thereof by which a portion
of a structure within thirty feet of the side lot line for such setback area exceeds fourteen feet
in height; provided, that an interior side setback area of more than thirty feet from the interior
side lot line shall not be required.
(3)Rear setback area.The minimum rear setback area of any lot in a P-A district shall be
twenty-five feet from the rear lot line, subject to the following exceptions:
(i)One foot shall be added to the minimum rear setback area for each two feet of height by
which a structure exceeds fourteen feet in height.
(ii)Where a rear setback area is abutting property within an A, R-1, or HR, or R-M district, the
minimum rear setback area shall be thirty-five feet from the rear lot line.
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2. Side and Rear Setbacks in the C-N zoning district
15-19.030 C-N district regulations.
[Sections (a)-(e); no change.]
(f)Front, side, and rear setback areas.For any nonconforming site in the C-N district, as
defined in this Chapter, the requirements provided in Section 15-65.040(b) apply to the site.
For any conforming site in the C-N district, the minimum setback area requirements in the
C-N district, are as follows:
(1)Front setback area.The minimum front setback area of any lot in a C-N district shall be ten
feet; except that on a site abutting and fronting on the same street as, or directly across the
street from, an A, R-1, HR, R-M or P-A district, the minimum front setback area shall be
fifteen feet.
(2)Side and rear setback areas.No side or rear setback areas shall be required for any lot in a
C-N district, subject to the following exceptions:
(i)On a reversed corner lot abutting a lot in an A, R-1, or HR district, the minimum exterior
side setback area shall be not less than one-half of the required front setback area of the
abutting lot.
(ii)Except as otherwise provided in subsection (f)(2)(i) of this Section, oOn a lot abutting an A,
R-1, or HR district, the minimum side setback area or rear setback area abutting such other
district shall be thirty twenty feet.
(iii) On a lot directly across a street or alley from an A, R-1, or HR district, the minimum side
setback area or rear setback area abutting to such street or alley shall be ten feet.
Where a side or rear setback area is required under any of the foregoing provisions, one foot shall
be added to the required setback area for each one foot of height or fraction thereof by which a
structure within thirty feet of the lot line for such setback area exceeds fourteen feet in height.
[Sections (g)-(i); no change.]
3. Required Parking Spaces
15-35.030 Schedule of off-street parking spaces.
Except as otherwise provided in this Code regarding specific project types, off-street parking
spaces shall be provided in accordance with the following schedule:
Use Spaces Required
(a) Single-family dwelling, excluding accessory
dwelling units
Two covered spaces within a garage.
(b) Accessory dwelling unit One covered space within a garage, except as
otherwise provided in Article 15-56.See
Municipal Code Section 15.56.025.
(c) Multi-family dwellings In all zoning districts:
• One space per studio unit.
• Required parking is inclusive of guest
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parking. No spaces beyond the number noted
per unit are required.
In Mixed Use zoning districts:
• MU-MD: One and one-half spaces per
unit.
• MU-HD: One space per unit.
• MU-VHD: One and one-half spaces per
unit.
In C-V, C-N, CH-1, and CH-2 zoning
districts:
• One and one-half spaces per unit (one
space per unit covered)
In all other zoning districts except Mixed
Use:
• One space per bedroom up to a
maximum requirement of two spaces per unit.
There is no parking requirement for any new
multi-family residential or mixed use
development that is within one-half mile
walking distance of a major transit stop,
which is the intersection of two or more major
bus routes with a frequency of service interval
of 15 minutes or less during the morning and
afternoon peak commute periods, or a major
transit stop that is included in the applicable
regional transportation plan.
(d) Hotels and motels One space for each guestroom or for each two
beds, whichever is greater.
(e) Bed and breakfast establishments One space for each bedroom to be rented, in
addition to the spaces required for the single-
family dwelling.
(f) Schools and day care facilities One space for each employee, including
teachers and administrators, plus such
additional spaces as determined by the
Planning Commission to be adequate for
student and visitor parking.
(g) Community facilities and institutional
facilities not otherwise described in this Section
One space for each employee and such
additional number of spaces as may be
prescribed by the Planning Commission.
(h) Places of public assembly, including religious
institutions, theatres, lodge halls, auditoriums and
mortuaries
One space for each four seats or one space for
each forty square feet of floor area usable for
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seating if seats are not fixed, plus one space
for each two employees.
(i) Clubs, including country clubs, recreation
clubs, swimming clubs and tennis clubs
One space for each membership, one space
for each employee, and such additional spaces
as may be prescribed by the Planning
Commission.
(j) Health/fitness centers One space for each 150 square feet of gross
floor area
(k) Nursing homes One space for each three beds, one space for
each two doctors providing medical services
on a regular basis, and one space for each two
employees.
(l) Professional and administrative offices One space for each two three hundred square
feet of floor area.
(m) Medical offices and clinics One space for each two three hundred square
feet of floor area.
(n) Retail establishments One space for each two three hundred square
feet of floor area.
(o) Bulky commodity sales establishments
such as household furniture, mattresses,
appliances, carpeting and floor coverings
One space for each five hundred square feet
of floor area.
(p) Service establishments and financial
institutions
One space for each two three hundred square
feet of floor area.
(q) Restaurants One space for each seventy-five square feet of
floor area. In addition, if the restaurant has
outdoor dining, one space for each seventy-
five square feet of outdoor dining area shall
also be provided.
(r) Warehouses, storage buildings and storage
facilities combined with commercial uses
One space for each one thousand square feet
of floor area.
(s) Commercial uses conducted primarily
outside of buildings, public buildings and
grounds other than offices, and public utility
structures and facilities
One space for each employee, and such
additional spaces as may be prescribed by the
Planning Commission.
(t) Single-room occupancy building One space for each unit plus one space for the
on-site manager when required and one space
for each additional employee.
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4. Article 15.45 – Design Review: Single-Family Dwelling
15-45.060 - Planning Commission design review; public hearing.
(a) Pursuant to this Article, the following projects shall receive design review approval by the
Planning Commission prior to issuance of a building permit in any A, R-1, HR, or R-OS
district to the extent not precluded by another section of this Chapter or State Law:
(1)Any new multi-story main structure or multi-story accessory structure.
(2)Any conversion of a single-story structure to a multi-story structure, with the exception of
an application for an attached accessory dwelling unit in compliance with Section 15-
56.025, which shall be reviewed ministerially.
(3)Any new structure over eighteen feet in height or any existing structure that would exceed
eighteen feet in height as a result of the proposed construction, except in those instances
where the existing structure would exceed eighteen feet in height due to an application
for an attached accessory dwelling unit in compliance with Section 15-56.025, which
shall be reviewed ministerially.
(4)Any project that requires design review under the terms or conditions of any tentative or final
subdivision map, use permit, variance or conditional rezoning.
(5)Any new dwelling on a lot having a net site area of less than five thousand square feet.
(6)Any project that increases the cumulative floor area of all structures on a site to more than
six thousand square feet.
(7)Any project that, in the opinion of the Community Development Director, may be
significantly inconsistent with the design review findings required in Section 15-45.080 of
this Article, or may cause excessive damage to the natural environment, or may result in
excessive intensification of the use or development of the site.
(8)Any addition to a structure over eighteen feet in height that would expand the existing floor
area by more than fifty percent or modify the existing footprint by more than fifty percent.
(b)A public hearing on the application for design review approval under this Article shall be
required. Notice of the public hearing shall be given not less than ten days nor more than
thirty days prior to the date of the hearing by mailing, postage prepaid, a notice of the time
and place of the hearing to the applicant and to all persons whose names appear on the latest
available assessment roll of the County as owning property within five hundred feet of the
boundaries of the site which is the subject of the application. Notice of the public hearing
shall also be published once in a newspaper having general circulation in the City not later
than ten days prior to the date of the hearing.
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5. Article 15-56 - Accessory Dwelling Units
15-56.035 Owner occupancy restrictions.
(a)With respect to a lot containing a junior standard accessory dwelling unit, for applications
received after January 1, 2025,the owner must reside in either the remaining portion of
the structure or the newly created junior accessory dwelling unit. one of the dwellings
on the lots must be the bona fide principal residence of at least one legal owner of the lot
containing the dwelling, as evidenced at the time of building permit approval by appropriated
documents of title and residency. Prior to the issuance of a building permit, the applicant
shall provide evidence that a deed restriction has been recorded on the title of the affected
property stating that one of the dwelling units on the lot shall remain owner occupied. Owner
occupancy shall not be required if the owner is another governmental agency, land
trust, or housing organization.
15-56.040 – Permitting
Notwithstanding any other provision of this Chapter, Wwithin sixty days of receipt of a
complete application, the Community Development Department shall ministerially approve or
deny any application for a junior accessory dwelling unit or an accessory dwelling unit that is in
compliance with the requirements of this Article or otherwise qualifies for ministerial approval
pursuant to State law.
6. Article 15-57 – Ministerial Consideration of Qualifying Projects
15-57.050 Urban Lot Splits.
A parcel map for an Urban Lot Split shall be allowed subject to ministerial review if the parcel
map for the lot split meets all of the requirements in this section.
(a)Parcel Map.A parcel map for an Urban Lot Split shall be allowed with ministerial approval
if the parcel map for the lot split meets all of the following requirements:
(1)The parcel is located within a Single-Family Residential Zoning District.
(2)The parcel map subdivides an existing parcel to create no more than two new parcels of
approximately equal lot area provided that one parcel shall not be smaller than forty percent
of the lot area of the original parcel proposed for subdivision.
(3)Both newly created lots are no smaller than one thousand two hundred square feet.
(4)Each lot resulting from the Urban Lot Split adjoins the public right-of-way via a twenty foot
street frontage or have access to the public right-of-way via a recorded twenty foot wide
access easement benefiting the lot; if necessary to allow one lot resulting from an Urban Lot
Split to meet this requirement, the other lot shall provide such an access agreement.
(5)Urban Lot Splits dividing a parcel with an existing street frontage of less than eighty feet
provides only a single driveway curb cut providing access to both lots created by an Urban
Lot Split, via a twenty foot wide access easement as needed.
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(6)The Urban Lot Split does not result in a new lot with a width that is less than fifty percent of
the width of the original parcel. For purposes of this Article "width" means "site width" as
defined in City Code Section 15-06.620(d).
(7)The parcel has not been established through prior exercise of an Urban Lot Split as provided
for in this Article and Government Code section 66411.7.
(8)The parcel is not located within a historic district or property included on the State Historic
Resources Inventory, as defined in Public Resources Code Section 5020.1, or within a site
that is designated or listed as a city or county landmark or historic property or districts
pursuant to a city or county ordinance.
(9)Neither the owner of the parcel being subdivided nor any person acting in concert with the
owner has previously subdivided an adjacent parcel using an Urban Lot Split.
(10) The Urban Lot Split conforms to all applicable objective requirements of the Subdivision
Map Act [Division 2 (commencing with Government Code Section 664100)] and the City
Code, except as otherwise expressly provided for in this section.
(11) The landowner provides all easements required for the provision of public services and
facilities to the resulting lots.
(b)Number of Units.Section 15-57.040(b) notwithstanding, no more than four dwelling units
shall be allowed on any parcel created by the use of an Urban Lot Split or any parcel that is
the site of a Three-Unit Residential Conversion. For purposes of this provision, "unit" means
any dwelling unit, including, but not limited to, a unit or units created pursuant to
Government Code Section 65852.21, a primary dwelling, an accessory dwelling unit as
defined in Government Code Section 65852.2, or a junior accessory dwelling unit as defined
in Government Code Section 65852.22.
(c)Development Standards.Residential uses are the only allowed uses of a lot created by an
Urban Lot Split. Development standards for residential development on each new lot
resulting from an Urban Lot Split shall conform to section 15-57.040 of this Article
Development standards shall be applied to each new building individually. If application of
the development standards of the City Code, including this Article, to an Urban Lot Split
would have the effect of physically precluding the construction of two units on either of the
resulting lots or that would result in a unit size of less than eight hundred square feet, the lots
shall conform as closely as possible to those standards while allowing the construction of
two dwelling units of eight hundred square feet floor area on each lot. Sections 15-
57.050(a)(2) and (3) are not subject to this exception.
(d)Accessory Dwelling Units.Notwithstanding Government Code Section 65852.2 or
65852.22, Accessory Dwelling Units and Junior Accessory Dwelling Units shall not be
permitted on any lot resulting from an Urban Lot Split on which a Two-Unit Residential
Development has been approved under this Article.
(ed)Nonconforming Zoning Conditions.Correction of nonconforming zoning conditions shall
not be required as a condition for ministerial approval of a parcel map application for the
creation of an Urban Lot Split.
(fe)Residency Requirement.An applicant for an Urban Lot Split shall sign an affidavit stating
that the applicant intends to occupy one of the housing units on the resulting lots as their
principal residence for a minimum of three years from the date of the approval of the Urban
Lot Split. In the event that the applicant cannot sign such affidavit because the land to be
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subject to the Urban Lot Split is vacant or they occupy a unit on the land but intend to
demolish that unit within three years, the applicant will qualify for ministerial approval as
set out in this article by signing an alternative affidavit. The alternative affidavit shall state
the reason for using this alternative affidavit and that the applicant (i) intends to initiate
approval of at least one housing unit on the property within three years from the date of
approval of the Urban Lot Split and (ii) intends to occupy one of the units so constructed as
their principal residence for a minimum of three years from the issuance of the last Certificate
of Occupancy for the residence to be occupied and any dwelling units for which the applicant
simultaneously applies. No affidavit requirement shall apply to an applicant that is a
"community land trust," as defined in Revenue and Taxation Code Section
402.1(a)(11)(C)(ii) or is a "qualified nonprofit corporation" as described in Revenue and
Taxation Code Section 214.15.
7.Mixed-use and multi-family design standards
15-58.030 Design Standards, building placement and articulation.
[Section 15-58.030(a)(1)-(2); no change.]
(3)M-U, P-A, C-V, and C-N districts.A minimum 70 percent of ground-floor building
frontage must be built within 10 feet of the front setback line, as illustrated in Figure 15-
58.030-2. Standard applicable only to lots that conform to the zoning district’s
minimum size and lot width requirements.
Figure 15-58.030-2: Building Placement, MU-MD, MU-HD, MU-VHD, P-A and C-N Districts
[Section 15-58.030(a)(4); no change.]
*** End of Amendments ***
1834457.1
66
SARATOGA CITY COUNCIL
COUNCIL ASSIGNMENTS
Mayor Yan Zhao
Hakone Foundation Board Executive Board
Santa Clara County Housing and Community Development Advisory Committee
Santa Clara County Library District Board of Directors
West Valley Mayors and City Managers Association
West Valley Sanitation District Board of Directors
Council Finance Committee
Vice Mayor Belal Aftab
Association of Bay Area Government (ABAG) General Assembly
Silicon Valley Regional Interoperability Authority Alternate
Valley Transportation Authority Policy Advisory Committee
Saratoga Historical Foundation Board of Directors
Council Finance Committee
Council Member Chuck Page
Santa Clara Valley Water Commission
West Valley Clean Water Program Authority Board of Directors
West Valley Solid Waste Management Authority Board of Directors
Saratoga Chamber of Commerce Board
Saratoga Ministerial Association
Council Member Tina Walia
Cities Association of Santa Clara County Board of Directors
Cities Association of Santa Clara County City Selection Committee
Cities Association of Santa Clara County Legislative Action Committee
KSAR 15 Saratoga Community Access Cable Television Foundation Board of Directors
Silicon Valley Clean Energy Authority Board of Directors
Council Member Kookie Fitzsimmons
Hakone Foundation Board of Trustees
Saratoga Area Senior Coordinating Council Board of Directors
Saratoga Sister City Committee Liaison
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