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Home My WebLink About12-04-2024 City Council Agenda, amended 12-02-2024Saratoga City Council Meeting Agenda – December 4, 2024 - Page 1 of 6 SARATOGA CITY COUNCIL REGULAR MEETING DECEMBER 4, 2024 AMENDED AGENDA • 12/02/2024 ITEM 1.8 STAFF REPORT AND ATTACHMENT UPDATED Public Participation Information In accordance with Saratoga City Council’s Remote Public Participation Policy, members of the public may participate in these meetings in person at the locations listed below or via remote attendance (if applicable) using the Zoom information below. In the event remote participation technology is unexpectedly unavailable, the meeting will proceed in person without remote participation. Members of the public can view and participate in the 6:00 p.m. Joint Session by: 1. Attending the meeting in person at: • City Hall Linda Callon Conference Room located at 13777 Fruitvale Avenue, Saratoga CA 95070; OR 2. Accessing the meeting through Zoom • Webinar URL: https://us02web.zoom.us/j/88482254658 • Webinar ID 884 8225 4658 OR • Calling 1.408.638.0968 or 1.669.900.6833 Members of the public can view and participate in the 7:00 p.m. Regular Session by: 1. Attending the meeting in person at: • City Hall Linda Callon Conference Room located at 13777 Fruitvale Avenue, Saratoga CA 95070; OR 2. Accessing the meeting through Zoom • Webinar URL: https://us02web.zoom.us/j/81627041223 • Webinar ID: 816 2704 1223 OR • Call In: 1.408.638.0968 or 1.669.900.6833; OR 3. Viewing the meeting on Saratoga Community Access Television Channel 15 (Comcast Channel 15, AT&T UVerse Channel 99 and calling in following the direction above; OR 4. Viewing online at www.saratoga.ca.us/watch and calling in following the direction above. Written Communication Comments can be submitted in writing at www.saratoga.ca.us/comment. Written communications will be provided to the members of the City Council and included in the Agenda Packet and/or in supplemental meeting materials. Public Comment Members of the public may comment on any item for up to three (3) minutes. The amount of time for public comment may be reduced by the Mayor or by action of the City Council. Public Comment will begin with speakers attending in-person first followed by those attending via Zoom. Saratoga City Council Meeting Agenda – December 4, 2024 - Page 2 of 6 Meeting Recording Information In accordance with the Saratoga City Council’s Meeting Recording Policy, City Council Study Sessions, Joint Meetings, Joint Sessions, Commission Interviews, Retreats, meetings with the Planning Commission, and Regular Session Meetings are recorded and made available following the meeting on the City website. 6:00 PM JOINT SESSION City Hall, Linda Callon Conference Room | 13777 Fruitvale Avenue, Saratoga, CA 95070 Joint Session with the Saratoga Ministerial Association and KSAR Recommended Action: Receive updates from the Saratoga Ministerial Association and KSAR. 7:00 PM REGULAR SESSION Civic Theater, Council Chambers | 13777 Fruitvale Avenue, Saratoga, CA 95070 PLEDGE OF ALLEGIANCE ROLL CALL REPORT ON POSTING OF THE AGENDA The agenda for this meeting was properly posted on November 27, 2024. REPORT FROM JOINT SESSION ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Any member of the public may address the City Council on matters not on the Agenda. The law generally prohibits the City Council from discussing or taking action on such items. However, the Council may instruct staff accordingly. ANNOUNCEMENTS CEREMONIAL ITEM Appointment of Heritage Preservation Commissioners Recommended Action: Adopt the Resolution appointing J. Craig Awbrey and Chen Xie to the Heritage Preservation Commission and direct the City Clerk to administer the Oath of Office. Staff Report Attachment A -Resolution, Heritage Preservation Commission Appointments 1. CONSENT CALENDAR The Consent Calendar contains routine items of business. Items in this section will be acted on in one motion, unless removed by the Mayor or a Council Member. Any member of the public may speak on an item on the Consent Calendar at this time, or request that the Mayor remove an item from the Consent Calendar for discussion. Saratoga City Council Meeting Agenda – December 4, 2024 - Page 3 of 6 1.1. City Council Meeting Minutes Recommended Action: Approve the Minutes for the November 20, 2024, City Council Meeting. Staff Report Attachment A - Minutes for the November 20, 2024 City Council Meeting 1.2. Accounts Payable Check Registers Recommended Action: Review and accept the 11/14/2024 and 11/21/2024 accounts payable vendor payment check registers. Staff Report Attachment A - Check Register 11-14-2024 Attachment B - Check Register 11-21-2024 1.3. Treasurer’s Report for the Month Ended October 31, 2024 Recommended Action: Review and accept the Treasurer’s Report for the month ended October 31, 2024. Staff Report 1.4. 2024 Saratoga Annex to the Santa Clara County Community Wildfire Protection Plan (CWPP) Recommended Action: Adopt the 2024 Saratoga Annex to the Santa Clara County Community Wildfire Protection Plan (CWPP). Staff Report Attachment A - 2024 Saratoga Annex 1.5. Final Map Approval for Two Lots Located at 14411 Quito Road Recommended Action: Adopt the Resolution granting final map approval of parcel map application No. ULS22- 0014 for two lots located at 14411 Quito Road (397-05-094). Staff Report Attachment A - Resolution Attachment B - Site Map Attachment C - Parcel Map 1.6. Final Map Approval for Two Lots Located at 14904 Sobey Road Recommended Action: Adopt the Resolution granting final map approval of parcel map application No. ULS22- 0013 for two lots located at 14904 Sobey Road (APN: 397-04-014). Staff Report Attachment A - Resolution Attachment B - Site Map Attachment C - Parcel Map Saratoga City Council Meeting Agenda – December 4, 2024 - Page 4 of 6 1.7. Amendment to the West Valley Clean Water Program Authority Joint Powers Agreement to Rename the Authority Recommended Action: Adopt the Resolution approving the amendment to the Joint Powers Agreement creating the West Valley Clean Water Program Authority to change the name of the Authority to West Valley Stormwater Authority and authorize the City Manager to take all actions necessary to implement the name change. Staff Report Attachment A - Amendment Attachment B - Resolution 1.8. AB1600 Development Impact Fee Annual Report Recommended Action: Review and accept the annual AB1600 Development Impact Fee report for the fiscal year ended June 30, 2024. Staff Report Attachment A - Park in Lieu Project List 1.9. Annual Comprehensive Financial Report (ACFR) Recommended Action: Receive and file the Annual Comprehensive Financial Report (ACFR) and related reports and direct City staff to prepare and post the City’s Annual Financial Transactions Report using the financial statements contained in the ACFR and in accordance with State law. Staff Report Attachment A - 2023-2024 Annual Comprehensive Financial Report 1.10. Contract award for Citywide Tree Inventory, Maintenance Plan and Consultant Services. Recommended Action: 1. Award contract for Citywide Tree Inventory and Maintenance Plan Development to West Coast Arborist, Inc. in an amount not to exceed $75,500. 2. Award contract for consultant support services for Citywide Tree Inventory and Maintenance Plan Development to PS Consulting in the amount not to exceed $33,670. Staff Report Attachment A - Contract with West Coast Arborist, Inc. Attachment B - Contract with PS Consulting 1.11. No Parking Anytime Zone on the South Side of Big Basin Way Beginning 210 Feet West of 6th Street and Ending at Jacks Road Recommended Action: Adopt the Motor Vehicle resolution authorizing a No Parking Anytime zone for approximately 625 feet on the south side of Big Basin Way beginning 210 feet west of 6th Street and ending at Jacks Road. Staff Report Attachment A - Motor Vehicle Resolution Attachment B - Map of Parking Restriction Saratoga City Council Meeting Agenda – December 4, 2024 - Page 5 of 6 1.12. No Parking Anytime Zone on the West Side of De Havilland Drive, Just South of its Eastern Intersection with Shubert Drive Recommended Action: Adopt the Motor Vehicle resolution authorizing a No Parking Anytime zone for approximately 90 feet on the west side of De Havilland Drive just south of its eastern intersection with Shubert Drive. Staff Report Attachment A - Motor Vehicle Resolution Attachment B - Map of Parking Restriction 1.13. No U-Turn Restriction on Saratoga Avenue at Saratoga Library Turn Pocket Recommended Action: Adopt the Motor Vehicle resolution restricting U-turns (No U-Turn) from the left turn pocket on Saratoga Avenue in front of the Saratoga Library parking lot. Staff Report Attachment A - Motor Vehicle Resolution Attachment B - Map of No U-Turn Restriction 2. GENERAL BUSINESS 2.1. Review of City Council Assignment Descriptions Recommended Action: Review the list of City Council assignment descriptions and provide direction on changes to the list. Staff Report Attachment A - City Council Assignment Descriptions Attachment B – Resolution 23-097, 2024 Council Assignments COUNCIL ASSIGNMENTS Council Assignments CITY COUNCIL ITEMS COUNCIL COMMUNICATIONS CITY MANAGER'S REPORT ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS ADJOURNMENT CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT I, Britt Avrit, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council was posted and available for review on November 27, 2024 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, California and on the City's website at www.saratoga.ca.us. Saratoga City Council Meeting Agenda – December 4, 2024 - Page 6 of 6 Signed this 27th day of November 2024 at Saratoga, California. Britt Avrit, MMC, City Clerk In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda, copies of materials distributed to the City Council concurrently with the posting of the agenda, and materials distributed to the City Council by staff after the posting of the agenda are available on the City website at www.saratoga.ca.us and are available for review in the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, California. In compliance with the Americans with Disabilities Act and the Governor’s Executive Order, if you need assistance to participate in this meeting, please contact the City Clerk at bavrit@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The City will use its best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety. [28 CFR 35.102-35.104 ADA title II]