HomeMy WebLinkAbout12-04-2024 City Council Agenda Packet, amended 12-02-2024Saratoga City Council Meeting Agenda – December 4, 2024 - Page 1 of 6
SARATOGA CITY COUNCIL
REGULAR MEETING
DECEMBER 4, 2024
AMENDED AGENDA
• 12/02/2024 ITEM 1.8 STAFF REPORT AND ATTACHMENT UPDATED
Public Participation Information
In accordance with Saratoga City Council’s Remote Public Participation Policy, members of the
public may participate in these meetings in person at the locations listed below or via remote
attendance (if applicable) using the Zoom information below. In the event remote participation
technology is unexpectedly unavailable, the meeting will proceed in person without remote
participation.
Members of the public can view and participate in the 6:00 p.m. Joint Session by:
1. Attending the meeting in person at:
• City Hall Linda Callon Conference Room located at 13777 Fruitvale Avenue, Saratoga CA
95070; OR
2. Accessing the meeting through Zoom
• Webinar URL: https://us02web.zoom.us/j/88482254658
• Webinar ID 884 8225 4658 OR
• Calling 1.408.638.0968 or 1.669.900.6833
Members of the public can view and participate in the 7:00 p.m. Regular Session by:
1. Attending the meeting in person at:
• City Hall Linda Callon Conference Room located at 13777 Fruitvale Avenue, Saratoga CA
95070; OR
2. Accessing the meeting through Zoom
• Webinar URL: https://us02web.zoom.us/j/81627041223
• Webinar ID: 816 2704 1223 OR
• Call In: 1.408.638.0968 or 1.669.900.6833; OR
3. Viewing the meeting on Saratoga Community Access Television Channel 15 (Comcast
Channel 15, AT&T UVerse Channel 99 and calling in following the direction above; OR
4. Viewing online at www.saratoga.ca.us/watch and calling in following the direction above.
Written Communication
Comments can be submitted in writing at www.saratoga.ca.us/comment. Written communications
will be provided to the members of the City Council and included in the Agenda Packet and/or in
supplemental meeting materials.
Public Comment
Members of the public may comment on any item for up to three (3) minutes. The amount of time
for public comment may be reduced by the Mayor or by action of the City Council. Public
Comment will begin with speakers attending in-person first followed by those attending via Zoom.
Saratoga City Council Meeting Agenda – December 4, 2024 - Page 2 of 6
Meeting Recording Information
In accordance with the Saratoga City Council’s Meeting Recording Policy, City Council Study
Sessions, Joint Meetings, Joint Sessions, Commission Interviews, Retreats, meetings with the
Planning Commission, and Regular Session Meetings are recorded and made available following
the meeting on the City website.
6:00 PM JOINT SESSION
City Hall, Linda Callon Conference Room | 13777 Fruitvale Avenue, Saratoga, CA 95070
Joint Session with the Saratoga Ministerial Association and KSAR
Recommended Action:
Receive updates from the Saratoga Ministerial Association and KSAR.
7:00 PM REGULAR SESSION
Civic Theater, Council Chambers | 13777 Fruitvale Avenue, Saratoga, CA 95070
PLEDGE OF ALLEGIANCE
ROLL CALL
REPORT ON POSTING OF THE AGENDA
The agenda for this meeting was properly posted on November 27, 2024.
REPORT FROM JOINT SESSION
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
Any member of the public may address the City Council on matters not on the Agenda. The law
generally prohibits the City Council from discussing or taking action on such items. However, the
Council may instruct staff accordingly.
ANNOUNCEMENTS
CEREMONIAL ITEM
Appointment of Heritage Preservation Commissioners
Recommended Action:
Adopt the Resolution appointing J. Craig Awbrey and Chen Xie to the Heritage
Preservation Commission and direct the City Clerk to administer the Oath of Office.
Staff Report
Attachment A -Resolution, Heritage Preservation Commission Appointments
1. CONSENT CALENDAR
The Consent Calendar contains routine items of business. Items in this section will be acted
on in one motion, unless removed by the Mayor or a Council Member. Any member of the
public may speak on an item on the Consent Calendar at this time, or request that the Mayor
remove an item from the Consent Calendar for discussion.
Saratoga City Council Meeting Agenda – December 4, 2024 - Page 3 of 6
1.1. City Council Meeting Minutes
Recommended Action:
Approve the Minutes for the November 20, 2024, City Council Meeting.
Staff Report
Attachment A - Minutes for the November 20, 2024 City Council Meeting
1.2. Accounts Payable Check Registers
Recommended Action:
Review and accept the 11/14/2024 and 11/21/2024 accounts payable vendor payment check
registers.
Staff Report
Attachment A - Check Register 11-14-2024
Attachment B - Check Register 11-21-2024
1.3. Treasurer’s Report for the Month Ended October 31, 2024
Recommended Action:
Review and accept the Treasurer’s Report for the month ended October 31, 2024.
Staff Report
1.4. 2024 Saratoga Annex to the Santa Clara County Community Wildfire Protection Plan
(CWPP)
Recommended Action:
Adopt the 2024 Saratoga Annex to the Santa Clara County Community Wildfire Protection
Plan (CWPP).
Staff Report
Attachment A - 2024 Saratoga Annex
1.5. Final Map Approval for Two Lots Located at 14411 Quito Road
Recommended Action:
Adopt the Resolution granting final map approval of parcel map application No. ULS22-
0014 for two lots located at 14411 Quito Road (397-05-094).
Staff Report
Attachment A - Resolution
Attachment B - Site Map
Attachment C - Parcel Map
1.6. Final Map Approval for Two Lots Located at 14904 Sobey Road
Recommended Action:
Adopt the Resolution granting final map approval of parcel map application No. ULS22-
0013 for two lots located at 14904 Sobey Road (APN: 397-04-014).
Staff Report
Attachment A - Resolution
Attachment B - Site Map
Attachment C - Parcel Map
Saratoga City Council Meeting Agenda – December 4, 2024 - Page 4 of 6
1.7. Amendment to the West Valley Clean Water Program Authority Joint Powers
Agreement to Rename the Authority
Recommended Action:
Adopt the Resolution approving the amendment to the Joint Powers Agreement creating the
West Valley Clean Water Program Authority to change the name of the Authority to West
Valley Stormwater Authority and authorize the City Manager to take all actions necessary to
implement the name change.
Staff Report
Attachment A - Amendment
Attachment B - Resolution
1.8. AB1600 Development Impact Fee Annual Report
Recommended Action:
Review and accept the annual AB1600 Development Impact Fee report for the fiscal year
ended June 30, 2024.
Staff Report
Attachment A - Park in Lieu Project List
1.9. Annual Comprehensive Financial Report (ACFR)
Recommended Action:
Receive and file the Annual Comprehensive Financial Report (ACFR) and related reports
and direct City staff to prepare and post the City’s Annual Financial Transactions Report
using the financial statements contained in the ACFR and in accordance with State law.
Staff Report
Attachment A - 2023-2024 Annual Comprehensive Financial Report
1.10. Contract award for Citywide Tree Inventory, Maintenance Plan and Consultant
Services.
Recommended Action:
1. Award contract for Citywide Tree Inventory and Maintenance Plan Development to West
Coast Arborist, Inc. in an amount not to exceed $75,500.
2. Award contract for consultant support services for Citywide Tree Inventory and
Maintenance Plan Development to PS Consulting in the amount not to exceed $33,670.
Staff Report
Attachment A - Contract with West Coast Arborist, Inc.
Attachment B - Contract with PS Consulting
1.11. No Parking Anytime Zone on the South Side of Big Basin Way Beginning 210 Feet
West of 6th Street and Ending at Jacks Road
Recommended Action:
Adopt the Motor Vehicle resolution authorizing a No Parking Anytime zone for
approximately 625 feet on the south side of Big Basin Way beginning 210 feet west of 6th
Street and ending at Jacks Road.
Staff Report
Attachment A - Motor Vehicle Resolution
Attachment B - Map of Parking Restriction
Saratoga City Council Meeting Agenda – December 4, 2024 - Page 5 of 6
1.12. No Parking Anytime Zone on the West Side of De Havilland Drive, Just South of its
Eastern Intersection with Shubert Drive
Recommended Action:
Adopt the Motor Vehicle resolution authorizing a No Parking Anytime zone for
approximately 90 feet on the west side of De Havilland Drive just south of its eastern
intersection with Shubert Drive.
Staff Report
Attachment A - Motor Vehicle Resolution
Attachment B - Map of Parking Restriction
1.13. No U-Turn Restriction on Saratoga Avenue at Saratoga Library Turn Pocket
Recommended Action:
Adopt the Motor Vehicle resolution restricting U-turns (No U-Turn) from the left turn
pocket on Saratoga Avenue in front of the Saratoga Library parking lot.
Staff Report
Attachment A - Motor Vehicle Resolution
Attachment B - Map of No U-Turn Restriction
2. GENERAL BUSINESS
2.1. Review of City Council Assignment Descriptions
Recommended Action:
Review the list of City Council assignment descriptions and provide direction on changes to
the list.
Staff Report
Attachment A - City Council Assignment Descriptions
Attachment B – Resolution 23-097, 2024 Council Assignments
COUNCIL ASSIGNMENTS
Council Assignments
CITY COUNCIL ITEMS
COUNCIL COMMUNICATIONS
CITY MANAGER'S REPORT
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
ADJOURNMENT
CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA
PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT
I, Britt Avrit, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting
of the City Council was posted and available for review on November 27, 2024 at the City of
Saratoga, 13777 Fruitvale Avenue, Saratoga, California and on the City's website at
www.saratoga.ca.us.
Saratoga City Council Meeting Agenda – December 4, 2024 - Page 6 of 6
Signed this 27th day of November 2024 at Saratoga, California.
Britt Avrit, MMC, City Clerk
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials
provided to the City Council by City staff in connection with this agenda, copies of materials
distributed to the City Council concurrently with the posting of the agenda, and materials
distributed to the City Council by staff after the posting of the agenda are available on the City
website at www.saratoga.ca.us and are available for review in the office of the City Clerk at 13777
Fruitvale Avenue, Saratoga, California.
In compliance with the Americans with Disabilities Act and the Governor’s Executive Order, if
you need assistance to participate in this meeting, please contact the City Clerk at
bavrit@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The City
will use its best efforts to provide reasonable accommodations to provide as much accessibility as
possible while also maintaining public safety. [28 CFR 35.102-35.104 ADA title II]
SARATOGA CITY COUNCIL
MEETING DATE:December 4, 2024
DEPARTMENT:City Manager’s Department
PREPARED BY:Britt Avrit, MMC, City Clerk
SUBJECT: Appointment of Heritage Preservation Commissioners
RECOMMENDED ACTION:
Adopt the Resolution appointing J. Craig Awbrey and Chen Xie to the Heritage Preservation
Commission and direct the City Clerk to administer the Oath of Office.
BACKGROUND:
The City has been recruiting for two full term vacancies on the Heritage Preservation
Commission that end December 31, 2028. The application deadline was October 25, 2024 and
two applications were received. The City Council conducted interviews on November 20, 2024
and selected J. Craig Awbrey and Chen Xie to be appointed to the full terms ending December
31, 2028.
ATTACHMENT:
Attachment A - Resolution, Heritage Preservation Commission Appointments
6
RESOLUTION NO. 24-XXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA
APPOINTING J. CRAIG AWBREY AND CHEN XIE TO THE HERITAGE
PRESERVATION COMMISSION
WHEREAS, two vacancies will be created on the Heritage Preservation Commission with
the expired terms of Priya Shastri and Zhen Li on December 31, 2024;
WHEREAS, the City announced the vacancies, accepted applications until October 25, 2024,
and the City Council conducted interviews on November 20, 2024.
NOW, THEREFORE,the City Council of the City of Saratoga hereby resolves that the following
individuals are appointed to Saratoga’s Heritage Preservation Commission as follows:
J. Craig Abrey, Full Term ending December 31, 2028
Chen Xie, Full Term ending December 31, 2028
The above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga City
Council held on the 4th day of December 2024 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Yan Zhao, Mayor
ATTEST:
Britt Avrit, MMC, City Clerk
7
SARATOGA CITY COUNCIL
MEETING DATE:December 4, 2024
DEPARTMENT:City Manager’s Department
PREPARED BY:Britt Avrit, MMC, City Clerk
SUBJECT: City Council Meeting Minutes
RECOMMENDED ACTION:
Approve the Minutes for the November 20, 2024, City Council Meeting.
BACKGROUND:
Draft City Council Minutes for each Council Meeting are taken to the City Council to be reviewed
for accuracy and approval. Following City Council approval, minutes are retained for legislative
history and posted on the City of Saratoga website. The draft minutes are attached to this report
for Council review and approval.
ATTACHMENTS:
Attachment A - Minutes for the November 20, 2024 City Council Meeting
8
Saratoga City Council Minutes ~ November 20, 2024 ~ Page 1 of 6
MINUTES
WEDNESDAY, NOVEMBER 20, 2024
SARATOGA CITY COUNCIL REGULAR MEETING
At 5:00 p.m., the City Council held interviews for the Heritage Preservation Commission, and the
Traffic Safety Commission.
WALIA/FITZSIMMONS MOVED TO APPOINT J. CRAIG AWBREY AND CHEN XIE TO
THE HERITAGE PRESERVATION COMMISSION FOR FULL-TERMS ENDING
DECEMBER 31, 2028. MOTION PASSED BY THE FOLLOWING VOTE: AYES:
FITZSIMMONS, PAGE, WALIA, AFTAB, ZHAO. NOES: NONE. ABSTAIN: NONE.
RECUSED: NONE. ABSENT: NONE.
AFTAB/FITZSIMMONS MOVED TO RESCHEDULE DORY ALBERT’S INTERVIEW
FOR THE TRAFFIC SAFETY COMMISSION TO A FUTURE MEETING IF SHE IS
INTERESTED. MOTION PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS,
PAGE, WALIA, AFTAB, ZHAO. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE.
ABSENT: NONE.
At 6:00 p.m., the City Council held a Joint Session with Orchard Keepers in the Linda Callon
Conference Room.
Mayor Zhao invited public comment.
No one requested to speak.
Mayor Zhao called the Regular Session to order at 7:00 p.m.
ROLL CALL
PRESENT: Mayor Yan Zhao, Vice Mayor Belal Aftab, Council Members Kookie
Fitzsimmons, Chuck Page, Tina Walia
ABSENT:None
ALSO PRESENT: Matt Morley, City Manager
Richard Taylor, City Attorney
Leslie Arroyo, Assistant City Manager
John Cherbone, Public Works Director
Bryan Swanson, Community Development Director
Ryan Hinchman, Administrative Services Director
Britt Avrit, City Clerk
REPORT ON POSTING OF THE AGENDA
The City Clerk reported the agenda for this meeting was properly posted on November 15, 2024.
REPORT FROM JOINT SESSION
Mayor Zhao stated the City Council held a Joint Session at 6:00 p.m. with Orchard Keepers and
Matthew Sutton, Founder/President provided a summary of the Joint Session.
9
Saratoga City Council Minutes ~ November 20, 2024 ~ Page 2 of 6
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS; IN-PERSON
ATTENDEES
No one requested to speak.
ANNOUNCEMENTS
Mayor Zhao shared information about Saratoga’s Candy Cane Village, the Holiday Tree Lighting
event, and the Celebration of Light event.
1.CONSENT CALENDAR
Mayor Zhao invited public comment.
The following individual spoke at this time: Frank Behnke, Nick Miller, Carolyn Brandwajn,
Kelly Ciccone, Rafik, Paul Hernandez, Glenda, Mona Kaur-Freedland, Nedda Ashjaee,
Council Member Page requested Item 1.4 be removed for separate discussion.
1.1. City Council Meeting Minutes
Recommended Action:
Approve the Minutes for the November 6, 2024, City Council Meeting.
FITZSIMMONS/PAGE MOVED TO APPROVE THE MINUTES FOR THE
NOVEMBER 6, 2024, CITY COUNCIL MEETING.MOTION PASSED BY THE
FOLLOWING VOTE: AYES: FITZSIMMONS, PAGE, WALIA, AFTAB, ZHAO. NOES:
NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
1.2. Final Map Approval for Two Lots Located at 14451 Fruitvale Avenue
Recommended Action:
Adopt the Resolution granting final map approval of parcel map application No. ULS22-
0006 for two lots located at 14451 Fruitvale Ave (APN: 397-17-007).
RESOLUTION 24-061
FITZSIMMONS/PAGE MOVED TO ADOPT THE RESOLUTION GRANTING FINAL
MAP APPROVAL OF PARCEL MAP APPLICATION NO. ULS22-0006 FOR TWO
LOTS LOCATED AT 14451 FRUITVALE AVE (APN: 397-17-007). MOTION PASSED
BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, PAGE, WALIA, AFTAB, ZHAO.
NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
1.3. Accounts Payable Check Registers
Recommended Action:
Review and accept the 10/31/2024 and 11/07/2024 accounts payable vendor payment check
registers.
FITZSIMMONS/PAGE MOVED TO REVIEW AND ACCEPT THE 10/31/2024 AND
11/07/2024 ACCOUNTS PAYABLE VENDOR PAYMENT CHECK REGISTERS.
MOTION PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, PAGE,
WALIA, AFTAB, ZHAO. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE.
ABSENT: NONE.
10
Saratoga City Council Minutes ~ November 20, 2024 ~ Page 3 of 6
1.4. Disband Economic Vitality Ad Hoc Committee
Recommended Action:
Adopt the Resolution disbanding the Economic Vitality Ad Hoc Committee.
PAGE/AFTAB MOVED TO KEEP THE ECONOMIC VITALITY AD HOC
COMMITTEEIN PLACE FOR ONE MONTH, AND DIRECTED THE COMMITTEE
TO PROVIDE A DETAILED, BUSINESS FUNDED PLAN FOR THE EXPANSION
OF THE SIDEWALK FOR OUTDOOR DINING AT BELLA SARATOGA (14503BIG
BASIN WAY) TO THE CITY COUNCIL.MOTION PASSED BY THE FOLLOWING
VOTE: AYES: FITZSIMMONS, PAGE, WALIA, AFTAB, ZHAO. NOES: NONE.
ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
1.5. Flock Safety Agreement Amendment for Automated License Plate Reader Camera
System
Recommended Action:
Authorize the City Manager to execute a modified agreement with Flock Safety for a total
annual amount of $163,000.
FITZSIMMONS/PAGE MOVED TO AUTHORIZE THE CITY MANAGER TO
EXECUTE A MODIFIED AGREEMENT WITH FLOCK SAFETY FOR A TOTAL
ANNUAL AMOUNT OF $163,000. MOTION PASSED BY THE FOLLOWING VOTE:
AYES: FITZSIMMONS, PAGE, WALIA, AFTAB, ZHAO. NOES: NONE. ABSTAIN:
NONE. RECUSED: NONE. ABSENT: NONE.
1.6. Cupertino Emergency Management Contract
Recommended Action:
Authorize the City Manager to sign an amended contract agreement with the City of
Cupertino for Saratoga Emergency Management support for a contract total not to exceed
$35,629.12.
FITZSIMMONS/PAGE MOVED TO AUTHORIZE THE CITY MANAGER TO SIGN
AN AMENDED CONTRACT AGREEMENT WITH THE CITY OF CUPERTINO
FOR SARATOGA EMERGENCY MANAGEMENT SUPPORT FOR A CONTRACT
TOTAL NOT TO EXCEED $35,629.12.MOTION PASSED BY THE FOLLOWING
VOTE: AYES: FITZSIMMONS, PAGE, WALIA, AFTAB, ZHAO. NOES: NONE.
ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
2. GENERAL BUSINESS
2.1. Annual Review - Saratoga Climate Action Plan 2030
Recommended Action:
Accept the report on the Annual Review of the Saratoga Climate Action Plan (CAP) 2030.
Mainini Cabute, Environmental Programs Manager, presented the staff report.
Mayor Zhao invited public comment.
The following individual spoke at this time: Jody Tatro
No action needed; receive and file.
11
Saratoga City Council Minutes ~ November 20, 2024 ~ Page 4 of 6
2.2. Award of Construction Contract for the Village Parking Districts Improvements
American Rescue Plan Act (ARPA) Project to GradeTech Inc.
Recommended Actions:
1. Declare GradeTech Inc as the lowest responsible bidder on the project.
2. Award a Construction Contract to GradeTech Inc in the amount of $3,806,018.63 and
authorize the City Manager to execute the same.
3. Authorize staff to execute change orders to the contract up to $344,250.00
Macedonio Nunez, City Engineer, presented the staff report.
Mayor Zhao invited public comment.
The following individual spoke at this time: Glenn Hendricks
PAGE MOVED TO DECLARE GRADETECH INC AS THE LOWEST RESPONSIBLE
BIDDER ON THE PROJECT; AWARD A CONSTRUCTION CONTRACT TO
GRADETECH INC. IN THE AMOUNT OF $3,806,018.63 AND AUTHORIZE THE CITY
MANAGER TO EXECUTE THE SAME; AUTHORIZE STAFF TO EXECUTE CHANGE
ORDERS TO THE CONTRACT UP TO $344,250.00.
Vice Mayor Aftab requested a friendly amendment adding that Council direct staff to make
every effort to minimize the loss of parking spots and explore the option of narrowing parking
spots where possible.
PAGE/AFTAB MOVED TO DECLARE GRADETECH INC AS THE LOWEST
RESPONSIBLE BIDDER ON THE PROJECT; AWARD A CONSTRUCTION
CONTRACT TO GRADETECH INC. IN THE AMOUNT OF $3,806,018.63 AND
AUTHORIZE THE CITY MANAGER TO EXECUTE THE SAME; AUTHORIZE
STAFF TO EXECUTE CHANGE ORDERS TO THE CONTRACT UP TO
$344,250.00; DIRECT STAFF TO MAKE EVERY EFFORT TO MINIMIZE THE
LOSS OF PARKING SPOTS AND EXPLORE THE OPTION OF NARROWING
PARKING SPOTS WHERE POSSIBLE.MOTION PASSED BY THE FOLLOWING
VOTE: AYES: FITZSIMMONS, PAGE, WALIA, AFTAB, ZHAO. NOES: NONE.
ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
3. STUDY SESSION
Study Session to Receive Information on State Housing Laws including California Senate
Bill 9, Senate Bill 330, the Housing Accountability Act’s “Builder’s Remedy,” and Other
Relevant Laws and Regulations.
Recommended Action:
Conduct study session.
Bryan Swanson, Community Development Director, and Richard Taylor, City Attorney,
presented the staff report.
Mayor Zhao requested a recess at this time.
Mayor Zhao reconvened the meeting at 9:05 p.m.
12
Saratoga City Council Minutes ~ November 20, 2024 ~ Page 5 of 6
Mayor Zhao invited public comment.
The following individual spoke at this time: Donald Hicks, Sonny Yeoh, Beth Kingsley, Trish
Jessen, Maryann Welch, Rachana Jain, Nikil Balakrishnan, Mohini Balakrishnan, Roy
Evulich, Kiran Malhotra, Poorua Malhotra, Glenn Hendricks, Saeid Ghafouri, Veena Iyer,
Mahal Mohan, Jim Atwell, Jody Tatro, Tipu Purkayastha, Elisa Chen, Dan Fraisl, Lisa Yen,
JoJo Choi, Bernie Mills, Lina Huang, Mei Cham, Glenda, Suman Goel, Minal, Mona Kaur-
Freedland.
No action needed; receive and file.
COUNCIL ASSIGNMENTS
Council Member Kookie Fitzsimmons
Nothing to report.
Council Member Chuck Page
Saratoga Ministerial Association – stated the Association discussed the upcoming Thanksgiving
Service.
West Valley Solid Waste Management Authority Board of Directors – stated the Board discussed
the upcoming budget, received a presentation regarding a pilot “dehydrating” program, and
received a presentation regarding multi-layer plastic materials.
West Valley Clean Water Program Authority Board of Directors -stated the Board discussed the
upcoming name change.
Council Member Tina Walia
Silicon Valley Clean Energy Authority Board of Directors – stated the Board adopted long term
clean energy targets, approved the purchase of carbon-free nuclear energy, and approved
participation in a demand flexibility pilot program.
Cities Association of Santa Clara County Legislative Action Committee – stated the Committee
wrapped up the activities for the past year and received an overview of the legislation coming next
year.
Cities Association of Santa Clara County Board of Directors – stated the Board received several
presentations including a Housing Element update.
Vice Mayor Belal Aftab
Valley Transportation Authority Policy Advisory Committee – stated the Committee has a new
Chair, City of Campbell Vice Mayor Sergio Lopez, and the Vice Chair is San Jose Mayor Matt
Mahan; the Committee received a presentation regarding the “Equitable VMT Program.’
Mayor Yan Zhao
Council Finance Committee –stated the Committee received the Annual Comprehensive Financial
Report and an update from the City’s auditors.
West Valley Sanitation District Board of Directors – stated the Board approved the FY24-25
modified budget and approved funding to install cameras to deter theft of equipment.
CITY COUNCIL ITEMS
None
13
Saratoga City Council Minutes ~ November 20, 2024 ~ Page 6 of 6
COUNCIL COMMUNICATIONS
None
CITY MANAGER’S REPORT
None
CITY ATTORNEY'S REPORT
None
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS; VIRTUAL ATTENDEES
No one requested to speak.
ADJOURNMENT
Mayor Zhao adjourned the meeting at 11:25 p.m.
Minutes respectfully submitted:
Britt Avrit, City Clerk
City of Saratoga
14
SARATOGA CITY COUNCIL
MEETING DATE:December 4, 2024
DEPARTMENT:Administrative Services
PREPARED BY:Isela Reyes, Accounting Technician
SUBJECT: Accounts Payable Check Registers
RECOMMENDED ACTION:
Review and accept the 11/14/2024 and 11/21/2024 accounts payable vendor payment check registers.
BACKGROUND:
The accounts payable check registers report payments to vendors for goods and services properly procured and approved for payment
in accordance with the City’s administrative purchasing policy. The information listed below lists vendor payments exceeding
$20,000 and any checks that were voided during the time period. The complete check register(s) and summary by Fund are provided
as attachments to this report.
ATTACHMENTS:
Attachment A - Check Register Reports Dated 11/14/2024
Attachment B - Check Register Reports Dated 11/21/2024
REPORT SUMMARY:
Attached are Check Registers for:
Date
Ending
Check #
Accounts Payable 11/14/2024 150946 150992 47 1,080,681.10 11/14/2024 11/07/2024 150945
Accounts Payable 11/21/2024 150993 151034 42 302,681.81 11/21/2024 11/14/2024 150992
Accounts Payable checks issued for $20,000 or greater:
Date Check #Dept.Amount
11/14/2024 150957 Jinshan Zhang General Fund CDD Deposit Refund ARB19-0067 34,250.00
11/14/2024 150967 Narges Valikani General Fund CDD Deposit Refund ARB23-0062 22,788.71
11/14/2024 150972 SCC Office of the Sheriff General Fund ASD November 2024 Law Enforcement 706,508.58
11/14/2024 150979 Selway Construction Inc ARPA/SLFRF Fund PW Parks Restrooms Renovation/Restoration Project 147,450.63
11/14/2024 150990 Villalobos & Associates CIP Street Projects Fund PW Fruitvale Avenue Pathway Rehabilitation 22,875.00
11/21/2024 150999 City of San Jose General Fund ASD October - December 2024 Animal Services 44,720.01
11/21/2024 151003 Hydrotec Irrigation Equipment ARPA/SLFRF Fund PW Water Conservation Improvements 20,905.59
11/21/2024 151015 PG&E Various Funds Various Gas & Electric Services 24,059.97
11/21/2024 151030 US Bank Purchasing Card Various Funds Various Various City Expenses 20,772.99
11/21/2024 151032 Villalobos & Associates CIP Street Projects Fund PW Martha Avenue Repairs 65,998.90
Accounts Payable checks voided during this time period:
N/A
Ending
Check #
Starting
Check #Type of Checks Date
Issued to
Prior Check Register
Checks ReleasedTotal Checks Amount
Fund Purpose
15
SUNGARD PUBLIC SECTOR PAGE NUMBER: 1
DATE: 11/14/2024 CITY OF SARATOGA VENCHK11
TIME: 12:47:48 CHECK REGISTER - FUND TOTALS ACCOUNTING PERIOD: 5/25
FUND FUND TITLE AMOUNT
111 GENERAL FUND 824,430.76
243 CARNELIAN GLEN LANDSCAPE 1,776.33
247 KERWIN RANCH LANDSCAPE 378.34
254 SUNLAND PARK LANDSCAPE 908.02
256 ALLENDALE LANDSCAPE 288.31
274 HORSESHOE DRIVE L&L 7,105.31
361 ARROWHEAD BOND 831.20
411 CIP STREET PROJECTS FUND 53,359.01
412 CIP PARKS PROJECT FUND 644.93
422 PARK IN-LIEU FEES FUND 1,512.00
435 ARPA/SLFRF FUND 179,613.07
612 WORKERS COMP FUND 82.00
622 IT SERVICES 6,114.00
623 VEHICLE & EQUIPMENT MAINT 1,077.24
713 WVCWP AGENCY FUND 2,560.58
TOTAL REPORT 1,080,681.10
16
SUNGARD PUBLIC SECTOR PAGE NUMBER: 1
DATE: 11/14/2024 CITY OF SARATOGA VENCHK11
TIME: 12:46:59 CHECK REGISTER ACCOUNTING PERIOD: 5/25
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
150946 11111 11/14/24 35 ACCENT GRAPHICS 61111 OFFICE SUPPLIES 92.76
150946 11111 11/14/24 35 ACCENT GRAPHICS 61162 SAFETY SUPPLIES 48.10
150946 11111 11/14/24 35 ACCENT GRAPHICS 61162 NAME PLATE 37.10
TOTAL CHECK 177.96
150947 11111 11/14/24 1693 CALIFORNIA CAISSONS & SHO 81161 CORP YARD DRAIN IMPS 5,000.00
150948 11111 11/14/24 1797 FD CONSTRUCTION 81161 CORP YARD DRAIN IMPS 7,500.00
150948 11111 11/14/24 1797 FD CONSTRUCTION 81161 HISTORICAL PARK DRAINAGE 3,200.00
150948 11111 11/14/24 1797 FD CONSTRUCTION 81161 EL CAMINO GRANDE BERM REP 7,500.00
TOTAL CHECK 18,200.00
150949 11111 11/14/24 1665 FINE STEEL PRODUCTS, INC. 81161 CORP YARD DRAIN IMPS 8,250.00
150950 11111 11/14/24 454 GACHINA LANDSCAPE MANAGEM 81161 NOV MNTHLY WEED ABATE 936.00
150951 11111 11/14/24 1854 GALLAGHER BENEFIT SERVICE 65124 JOB DESCRPTN DEVELPMT 600.00
150952 11111 11/14/24 563 HEID, W JEFFREY 81161 CITY HALL STORMWATER 2,050.00
150953 11111 11/14/24 472 HT HARVEY & ASSOCIATES 64558 SARA-TO-SEA TRL MAINT 940.50
150954 11111 11/14/24 14 HYDROTEC IRRIGATION EQUIP 64549 GARDEN PK VALVE RPR 968.37
150955 11111 11/14/24 500 ILAN SASSON 22113 DEP REF ARB22-0050 12,100.00
150956 11111 11/14/24 63 INTERSTATE TRAFFIC CONTRO 81121 STREET SIGNS 642.58
150957 11111 11/14/24 500 JINSHAN ZHANG 22113 DEP REF ARB19-0067 34,250.00
150958 11111 11/14/24 1579 JULIE SCHAER 66212 WVCWP CONF TRAVEL RMB 245.53
150959 11111 11/14/24 132 KEN FUSON PEST MANAGEMENT 64545 PARKS PEST MANAGEMENT 500.00
150960 11111 11/14/24 500 KRISHNA VITALDEVARA 22111 DEP REF ARB23-0077 936.30
150960 11111 11/14/24 500 KRISHNA VITALDEVARA 22113 DEP REF ARB23-0077 12,858.00
TOTAL CHECK 13,794.30
150961 11111 11/14/24 1729 LORIN M FINK 68618 SOTC TELEPROMPT SVCS 1,500.00
150962 11111 11/14/24 1750 MARIO TOPETE TREE CARE, I 64544 COX AV TREE/BRNCH RMV 1,795.00
150963 11111 11/14/24 499 CARPENTERS LOCAL 2236 (MI 21262 DED:3000 DUES 260.00
150964 11111 11/14/24 1164 MOUSER LAW FIRM 65271 OCT LEGAL SVCS 5,985.00
150965 11111 11/14/24 1740 MT TIRE SERVICE, LLC 64611 VEH MAINTENANCE 1,077.24
150966 11111 11/14/24 1869 MUNICON WEST COAST, INC 81161 QUITO PK PICKLEBLL CT 1,512.00
150967 11111 11/14/24 500 NARGES VALIKANI 22113 DEP REF ARB23-0062 22,100.00
150967 11111 11/14/24 500 NARGES VALIKANI 22111 DEP REF ARB23-0062 688.71
TOTAL CHECK 22,788.71
150968 11111 11/14/24 1572 NBBM SERVICES, INC 64551 NOV WKND PK RESTROOM 4,239.83
17
SUNGARD PUBLIC SECTOR PAGE NUMBER: 2
DATE: 11/14/2024 CITY OF SARATOGA VENCHK11
TIME: 12:46:59 CHECK REGISTER ACCOUNTING PERIOD: 5/25
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
150969 11111 11/14/24 110 NBS-GOVT FINANCE GROUP 71123 PROF SRVCS CFD 831.20
150970 11111 11/14/24 1745 ODP BUSINESS SOLUTIONS, L 61111 OFFICE SUPPLIES 39.12
150970 11111 11/14/24 1745 ODP BUSINESS SOLUTIONS, L 61111 OFFICE SUPPLIES 29.13
TOTAL CHECK 68.25
150971 11111 11/14/24 1 OFF OF SHERIFF-FISCAL SVC 64811 JUN 24 SUP LAW ENFRCE 1,085.00
150971 11111 11/14/24 1 OFF OF SHERIFF-FISCAL SVC 64811 2024 CAR SHOW 3,460.50
150971 11111 11/14/24 1 OFF OF SHERIFF-FISCAL SVC 64811 JUL 24 SUP LAW ENFRCE 1,797.00
TOTAL CHECK 6,342.50
150972 11111 11/14/24 1 OFF OF SHERIFF-FISCAL SVC 64811 NOV 2024 LAW ENFORCE 706,508.58
150973 11111 11/14/24 173 PACIFIC GAS & ELECTRIC 63111 CITYWIDE STREETLIGHTS 29.41
150973 11111 11/14/24 173 PACIFIC GAS & ELECTRIC 63111 VILLAGE LIGHTING 554.55
150973 11111 11/14/24 173 PACIFIC GAS & ELECTRIC 63111 LIB/LANDSCAPE LIGHTS 766.49
TOTAL CHECK 1,350.45
150974 11111 11/14/24 180 PACIFIC PRODUCTS & SERVIC 81121 STREETS SUPPLIES 2,325.94
150974 11111 11/14/24 180 PACIFIC PRODUCTS & SERVIC 81121 STREETS SUPPLIES 522.49
TOTAL CHECK 2,848.43
150975 11111 11/14/24 1697 PENINSULA CRANE & RIGGING 81161 VILLAGE ARPA RR IMPS 2,980.00
150976 11111 11/14/24 1623 PIA LUSK 66212 WVCWP CONF TRAVEL RMB 63.75
150977 11111 11/14/24 87 SAN JOSE WATER COMPANY 63112 MED/KERWIN RANCH 40% 252.23
150977 11111 11/14/24 87 SAN JOSE WATER COMPANY 63112 SUNLAND PARK 908.02
150977 11111 11/14/24 87 SAN JOSE WATER COMPANY 63112 ALLENDALE LLA 288.31
150977 11111 11/14/24 87 SAN JOSE WATER COMPANY 63112 KERWIN RANCH 60% 378.34
150977 11111 11/14/24 87 SAN JOSE WATER COMPANY 63112 HORSESHOE DR 80% 7,105.31
150977 11111 11/14/24 87 SAN JOSE WATER COMPANY 63112 CARNELIAN GLEN 20% 1,776.33
TOTAL CHECK 10,708.54
150978 11111 11/14/24 1 SANTA CLARA COUNTY 62325 OCT PARKING CITATIONS 175.00
150979 11111 11/14/24 1862 SELWAY CONSTRUCTION, INC 81161 PARKS RR RENOVATION 118,701.19
150979 11111 11/14/24 1862 SELWAY CONSTRUCTION, INC 81161 PARKS RR RENOVATION 36,510.00
150979 11111 11/14/24 1862 SELWAY CONSTRUCTION, INC 21132 RETENTION -1,825.50
150979 11111 11/14/24 1862 SELWAY CONSTRUCTION, INC 21132 RETENTION -5,935.06
TOTAL CHECK 147,450.63
150980 11111 11/14/24 1864 SPOSETO ENGINEERING INC 81161 GUAVA CT ARPA IMPS 522.75
150981 11111 11/14/24 500 ST ARCHANGEL MICHAEL SERB 68528 SERBIAN FOOD FEST RMB 2,000.00
150982 11111 11/14/24 1394 ST. FRANCIS ELECTRIC, LLC 64534 SARATOGA SIGNAL/XWALK 2,249.00
150983 11111 11/14/24 1836 SANDMAN INC 81161 CORP YARD DRAIN IMPS 1,313.13
150983 11111 11/14/24 1836 SANDMAN INC 81161 CORP YARD DRAIN IMPS 1,346.56
TOTAL CHECK 2,659.69
150984 11111 11/14/24 248 STATE OF CA FRANCHISE TAX 21252 DED:2011 FTB W/H 245.00
150985 11111 11/14/24 1453 SUPERION, LLC 64312 DEC ASP SRVCS 6,114.00
18
SUNGARD PUBLIC SECTOR PAGE NUMBER: 3
DATE: 11/14/2024 CITY OF SARATOGA VENCHK11
TIME: 12:46:59 CHECK REGISTER ACCOUNTING PERIOD: 5/25
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
150986 11111 11/14/24 1261 THE FRUITGUYS 61192 EMPLOYEE WELLNESS 82.00
150987 11111 11/14/24 595 UNITED RENTALS NORTHWEST 81161 HAKONE ROAD PLATE 644.93
150988 11111 11/14/24 391 US BANK PURCHASING CARD P 62171 FUEL 58.10
150988 11111 11/14/24 391 US BANK PURCHASING CARD P 66111 WVCWP MTG EXPENSES 55.99
150988 11111 11/14/24 391 US BANK PURCHASING CARD P 61111 WVCWP OFFICE SUPPLIES 570.46
150988 11111 11/14/24 391 US BANK PURCHASING CARD P 63211 WVCWP PHONE 283.51
150988 11111 11/14/24 391 US BANK PURCHASING CARD P 61171 WVCWP SOFTWARE SUB 300.00
150988 11111 11/14/24 391 US BANK PURCHASING CARD P 66211 WVCWP TRAINING/CONF 983.24
TOTAL CHECK 2,251.30
150989 11111 11/14/24 1524 VILLALOBOS & ASSOCIATES 81161 GLEN BRAE SIDEWLK RPR 18,557.00
150990 11111 11/14/24 1524 VILLALOBOS & ASSOCIATES 81161 FRUITVALE PATHWY RPR 22,875.00
150991 11111 11/14/24 500 YAN ZHENG 43481 REF TRP24-0236 141.00
150992 11111 11/14/24 500 YUGAL AGGARWAL 22111 DEP REF ARB22-0079 724.08
150992 11111 11/14/24 500 YUGAL AGGARWAL 22113 DEP REF ARB22-0079 4,475.00
TOTAL CHECK 5,199.08
TOTAL FUND 1,080,681.10
TOTAL REPORT 1,080,681.10
19
SUNGARD PUBLIC SECTOR PAGE NUMBER: 1
DATE: 11/21/2024 CITY OF SARATOGA VENCHK11
TIME: 12:19:51 CHECK REGISTER - FUND TOTALS ACCOUNTING PERIOD: 5/25
FUND FUND TITLE AMOUNT
111 GENERAL FUND 139,617.73
233 SARAHILLS LIGHTING DIST 261.87
244 CUNNINGHAM/GLASGOW LND 9.56
251 MCCARTYSVILLE LANDSCAPE 20.89
252 PRIDES CROSSING LANDSCAPE 32.08
271 BEUACHAMPS L&L 63.31
272 BELLGROVE L&L 925.47
274 HORSESHOE DRIVE L&L 10.17
276 TOLLGATE L&L 34.03
411 CIP STREET PROJECTS FUND 75,930.79
412 CIP PARKS PROJECT FUND 626.38
414 CIP ADMIN PROJECTS FUND 10,780.50
435 ARPA/SLFRF FUND 26,477.61
611 LIABILITY /RISK MGMT FUND 4,345.99
612 WORKERS COMP FUND 147.54
621 OFFICE SUPPORT 681.40
622 IT SERVICES 14,606.21
623 VEHICLE & EQUIPMENT MAINT 7,671.40
624 BUILDING MAINTENANCE 13,795.81
633 BUILDING FFE REPLACEMENT 557.19
713 WVCWP AGENCY FUND 6,085.88
TOTAL REPORT 302,681.81
20
SUNGARD PUBLIC SECTOR PAGE NUMBER: 1
DATE: 11/21/2024 CITY OF SARATOGA VENCHK11
TIME: 12:19:17 CHECK REGISTER ACCOUNTING PERIOD: 5/25
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
150993 11111 11/21/24 234 A T & T 63211 ELEC PANEL CVC THTR 30.95
150993 11111 11/21/24 234 A T & T 63211 PHONE LNS PARKS/LIB 31.29
150993 11111 11/21/24 234 A T & T 63211 EMER POTS LINE 30.77
150993 11111 11/21/24 234 A T & T 63211 EMER POTS LN CDD LBBY 30.77
150993 11111 11/21/24 234 A T & T 63211 EMER POTS LV VM 35.92
150993 11111 11/21/24 234 A T & T 63211 AM 1610 RADIO 30.77
150993 11111 11/21/24 234 A T & T 63211 BOOK GO ROUND ALARM 60.23
150993 11111 11/21/24 234 A T & T 63211 CSP HVB FOR IRR 61.02
TOTAL CHECK 311.72
150994 11111 11/21/24 1130 ABLE SEPTIC TANK SVC 64549 KMP RR REPAIR 250.00
150995 11111 11/21/24 1871 ANDREW SUTHERLAND 64745 WVCWP HONORARIUM 1,000.00
150996 11111 11/21/24 287 BAY AREA AIR QUALITY MANA 62143 2025 PERMIT RENEWAL 697.00
150997 11111 11/21/24 188 CITY OF CAMPBELL 62624 WVCWP 24/25 DEC LEASE 2,099.32
150998 11111 11/21/24 193 CITY OF CUPERTINO 61165 PIZZA & POLITICS 2024 81.01
150999 11111 11/21/24 517 CITY OF SAN JOSE 64821 OCT-DEC 24 ANIMAL SVC 44,720.01
151000 11111 11/21/24 1152 CORODATA RECORDS MANAGEME 62631 OCT RECORDS STORAGE 274.00
151001 11111 11/21/24 250 COTTON SHIRES AND ASSOCIA 22119 DEP REF GEO24-0010 1,485.00
151001 11111 11/21/24 250 COTTON SHIRES AND ASSOCIA 22119 DEP REF GEO24-0018 270.00
151001 11111 11/21/24 250 COTTON SHIRES AND ASSOCIA 22119 DEP REF GEO22-0017 2,025.00
151001 11111 11/21/24 250 COTTON SHIRES AND ASSOCIA 22119 DEP REF GEO24-0039 2,160.00
151001 11111 11/21/24 250 COTTON SHIRES AND ASSOCIA 22119 DEP REF GEO24-0040 2,160.00
151001 11111 11/21/24 250 COTTON SHIRES AND ASSOCIA 22119 DEP REF GEO23-0039 1,485.00
151001 11111 11/21/24 250 COTTON SHIRES AND ASSOCIA 22119 DEP REF CPX24-0016 2,700.00
TOTAL CHECK 12,285.00
151002 11111 11/21/24 1771 GOT GOPHERS INC 61341 ORCHARD PEST - OCT 550.00
151003 11111 11/21/24 14 HYDROTEC IRRIGATION EQUIP 81161 ARPA WATER CONSRV IMP 8,839.53
151003 11111 11/21/24 14 HYDROTEC IRRIGATION EQUIP 81161 ARPA WATER CONSRV IMP 12,066.06
TOTAL CHECK 20,905.59
151004 11111 11/21/24 63 INTERSTATE TRAFFIC CONTRO 81121 STREETS SUPPLIES 1,636.25
151005 11111 11/21/24 1563 LOGAN & POWELL, LLP 65282 WVCWP LEGAL COUNSEL 2,986.56
151006 11111 11/21/24 1546 LYNX TECHNOLOGIES, INC. 64341 OCT GIS SUPPORT (PW) 2,100.00
151006 11111 11/21/24 1546 LYNX TECHNOLOGIES, INC. 64341 OCT GIS SUPPORT(CDD) 2,100.00
TOTAL CHECK 4,200.00
151007 11111 11/21/24 500 MANJU BANERJE 68353 NBHD WATCH GRANT RMB 300.00
151008 11111 11/21/24 500 MICHAEL MCCONNELL 22111 DEP REF ARB24-0033 1,190.75
151008 11111 11/21/24 500 MICHAEL MCCONNELL 22113 DEP REF ARB24-0033 17,755.00
TOTAL CHECK 18,945.75
151009 11111 11/21/24 1800 MOSS, LEVY & HARTZHEIM, L 65131 FY 23/24 FINAL AUDIT 12,605.00
151009 11111 11/21/24 1800 MOSS, LEVY & HARTZHEIM, L 65131 FY 23/24 FINAL AUDIT 2,395.00
TOTAL CHECK 15,000.00
21
SUNGARD PUBLIC SECTOR PAGE NUMBER: 2
DATE: 11/21/2024 CITY OF SARATOGA VENCHK11
TIME: 12:19:17 CHECK REGISTER ACCOUNTING PERIOD: 5/25
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
151010 11111 11/21/24 79 MUNISERVICES/AVENU 65132 FY24/25 Q2 SALES TAX 500.00
151010 11111 11/21/24 79 MUNISERVICES/AVENU 64153 FY 2023/24 ACFR DIRECT 700.00
151010 11111 11/21/24 79 MUNISERVICES/AVENU 64153 FY 23/24 ACFR PRINCIPAL 1,300.00
151010 11111 11/21/24 79 MUNISERVICES/AVENU 64153 FY 23/24 BASIC ACFR 700.00
151010 11111 11/21/24 79 MUNISERVICES/AVENU 64153 FY 23/24 DEMOGRAPHIC 240.00
TOTAL CHECK 3,440.00
151011 11111 11/21/24 1324 READYREFRESH 62614 DRINKING WATER SVC 120.84
151012 11111 11/21/24 1732 NWESTCO LLC 64611 MONITOR SYSTEM CERT 1,164.91
151013 11111 11/21/24 1745 ODP BUSINESS SOLUTIONS, L 61111 OFFICE SUPPLIES 95.53
151014 11111 11/21/24 1 OFF OF SHERIFF-FISCAL SVC 64811 JUL 24 SUP LAW ENFRCE 10,253.50
151015 11111 11/21/24 173 PACIFIC GAS & ELECTRIC 63111 BUILDINGS 13,050.96
151015 11111 11/21/24 173 PACIFIC GAS & ELECTRIC 63111 TRAFFIC SIGNALS 2,204.02
151015 11111 11/21/24 173 PACIFIC GAS & ELECTRIC 63111 CITYWIDE STREETLIGHTS 1,145.78
151015 11111 11/21/24 173 PACIFIC GAS & ELECTRIC 63111 PARKS/OPEN SPACE 1,880.36
151015 11111 11/21/24 173 PACIFIC GAS & ELECTRIC 63111 VILLAGE LIGHTING 3,334.31
151015 11111 11/21/24 173 PACIFIC GAS & ELECTRIC 63111 AZULE LIGHTING 292.08
151015 11111 11/21/24 173 PACIFIC GAS & ELECTRIC 63111 SARAHILLS LIGHTING 261.87
151015 11111 11/21/24 173 PACIFIC GAS & ELECTRIC 63111 CUNNINGHAM/GLASGOW 9.56
151015 11111 11/21/24 173 PACIFIC GAS & ELECTRIC 63111 MCCARTYSVILLE 20.89
151015 11111 11/21/24 173 PACIFIC GAS & ELECTRIC 63111 PRIDES CROSSING 32.08
151015 11111 11/21/24 173 PACIFIC GAS & ELECTRIC 63111 BEAUCHAMPS 63.31
151015 11111 11/21/24 173 PACIFIC GAS & ELECTRIC 63111 BELLGROVE CIRCLE 925.47
151015 11111 11/21/24 173 PACIFIC GAS & ELECTRIC 63111 HORSESHOE DR LNDSCAPE 10.17
151015 11111 11/21/24 173 PACIFIC GAS & ELECTRIC 63111 QUITO LIGHTING 795.08
151015 11111 11/21/24 173 PACIFIC GAS & ELECTRIC 63111 TOLLGATE 34.03
TOTAL CHECK 24,059.97
151016 11111 11/21/24 1550 PLAN JPA 62419 OCT GEN LIAB CLAIMS 4,260.99
151017 11111 11/21/24 1619 RICHARDSON CONSULTING 65411 ENV19-0005 PLAN REV 382.50
151018 11111 11/21/24 1 SANTA CLARA COUNTY 64545 FY2025 VECTOR CONTROL 405.36
151019 11111 11/21/24 313 BAY AREA NEWS GROUP 62132 LL 0006853801 483.60
151019 11111 11/21/24 313 BAY AREA NEWS GROUP 81161 LL 0006855732 3,764.64
151019 11111 11/21/24 313 BAY AREA NEWS GROUP 62132 LL 0006858950 198.40
TOTAL CHECK 4,446.64
151020 11111 11/21/24 1690 SOUTHERN COUNTIES LUBRICA 61362 FUEL 4,200.11
151021 11111 11/21/24 884 STAPLES CONTRACT & COMMER 61111 OFFICE SUPPLIES 98.25
151022 11111 11/21/24 256 STEVENS CREEK QUARRY INC 81121 STREETS SUPPLIES 213.22
151023 11111 11/21/24 1453 SUPERION, LLC 81161 PERMIT SOFTWARE/SVCS 10,780.50
151024 11111 11/21/24 343 TMT ENTERPRISES INC 61341 REDWOOD SAWDUST 459.38
151025 11111 11/21/24 1642 TOSHIBA FINANCIAL SERVICE 62612 COPIER MAINTENANCE 407.40
22
SUNGARD PUBLIC SECTOR PAGE NUMBER: 3
DATE: 11/21/2024 CITY OF SARATOGA VENCHK11
TIME: 12:19:17 CHECK REGISTER ACCOUNTING PERIOD: 5/25
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
151026 11111 11/21/24 595 UNITED RENTALS NORTHWEST 81161 HAKONE ROAD PLATE 626.38
151027 11111 11/21/24 1812 UNITED TEXTILE, INC 61331 ROAD MAINT SUPPLIES 245.53
151028 391 US BANK PURCHASING CARD P VOID: MULTI STUB CHECK
151029 391 US BANK PURCHASING CARD P VOID: MULTI STUB CHECK
151030 11111 11/21/24 391 US BANK PURCHASING CARD P 61133 FACILITIES SUPPLIES 6.88
151030 11111 11/21/24 391 US BANK PURCHASING CARD P 61133 FACILITIES SUPPLIES 156.56
151030 11111 11/21/24 391 US BANK PURCHASING CARD P 77233 FFE LIBRARY FIXTURES 557.19
151030 11111 11/21/24 391 US BANK PURCHASING CARD P 61132 JANITORIAL SUPPLIES 276.02
151030 11111 11/21/24 391 US BANK PURCHASING CARD P 61151 COMMUNITY ARTS SUPPLS 32.77
151030 11111 11/21/24 391 US BANK PURCHASING CARD P 64611 VEH #150 MAINT 645.23
151030 11111 11/21/24 391 US BANK PURCHASING CARD P 61111 OFFICE SUPPLIES 42.52
151030 11111 11/21/24 391 US BANK PURCHASING CARD P 66212 TRAVEL EXPENSE 46.91
151030 11111 11/21/24 391 US BANK PURCHASING CARD P 66212 TRAVEL/LODGING EXPNSE 294.98
151030 11111 11/21/24 391 US BANK PURCHASING CARD P 68618 SOTC EXPENSE 113.30
151030 11111 11/21/24 391 US BANK PURCHASING CARD P 68624 CELEBRATN OF LIGHTS 337.69
151030 11111 11/21/24 391 US BANK PURCHASING CARD P 61313 UNIFORM 803.64
151030 11111 11/21/24 391 US BANK PURCHASING CARD P 61341 LANDSCAPE SUPPLIES 1,465.29
151030 11111 11/21/24 391 US BANK PURCHASING CARD P 66112 MEETING EXPENSE 1,204.63
151030 11111 11/21/24 391 US BANK PURCHASING CARD P 66212 CONF LODGING 1,666.23
151030 11111 11/21/24 391 US BANK PURCHASING CARD P 61278 SOFTWARE SUBSCRIPTION 359.95
151030 11111 11/21/24 391 US BANK PURCHASING CARD P 66211 TRAINING/CONF EXPENSE 1,075.00
151030 11111 11/21/24 391 US BANK PURCHASING CARD P 81161 TSC EXPENSE 191.15
151030 11111 11/21/24 391 US BANK PURCHASING CARD P 68618 SOTC EXPENSE 247.58
151030 11111 11/21/24 391 US BANK PURCHASING CARD P 61111 OFFICE SUPPLIES 34.34
151030 11111 11/21/24 391 US BANK PURCHASING CARD P 61313 UNIFORM 256.94
151030 11111 11/21/24 391 US BANK PURCHASING CARD P 61341 LANDSCAPE SUPPLIES 382.84
151030 11111 11/21/24 391 US BANK PURCHASING CARD P 64549 SECURITY 53.91
151030 11111 11/21/24 391 US BANK PURCHASING CARD P 64221 VILLAGE REPAIRS 10.96
151030 11111 11/21/24 391 US BANK PURCHASING CARD P 61342 LANDSCAPE PLANTS 545.23
151030 11111 11/21/24 391 US BANK PURCHASING CARD P 81161 PARKS SUPPLIES 301.23
151030 11111 11/21/24 391 US BANK PURCHASING CARD P 81161 PARKS SUPPLIES 1,506.15
151030 11111 11/21/24 391 US BANK PURCHASING CARD P 61111 OFFICE SUPPLIES 39.00
151030 11111 11/21/24 391 US BANK PURCHASING CARD P 62251 ASSOCIATION DUES 264.00
151030 11111 11/21/24 391 US BANK PURCHASING CARD P 61192 EMPLOYEE WELLNESS 147.54
151030 11111 11/21/24 391 US BANK PURCHASING CARD P 66311 RECRUITMENT EXPENSE 80.90
151030 11111 11/21/24 391 US BANK PURCHASING CARD P 66311 JOB POSTING 475.00
151030 11111 11/21/24 391 US BANK PURCHASING CARD P 61113 SUBSCRIPTION 211.00
151030 11111 11/21/24 391 US BANK PURCHASING CARD P 61111 NOTARY 85.00
151030 11111 11/21/24 391 US BANK PURCHASING CARD P 66111 MEETING EXPENSE 21.99
151030 11111 11/21/24 391 US BANK PURCHASING CARD P 66321 ORAL BOARD EXPENSE 122.28
151030 11111 11/21/24 391 US BANK PURCHASING CARD P 61165 MEETING SUPPLIES 115.71
151030 11111 11/21/24 391 US BANK PURCHASING CARD P 66211 MEETING EXPENSE 417.82
151030 11111 11/21/24 391 US BANK PURCHASING CARD P 66212 TRAINING/CONF EXPENSE 250.92
151030 11111 11/21/24 391 US BANK PURCHASING CARD P 66212 MEETING EXPENSE 555.42
151030 11111 11/21/24 391 US BANK PURCHASING CARD P 51211 VEH MAINT 44.99
151030 11111 11/21/24 391 US BANK PURCHASING CARD P 61111 OFFICE SUPPLIES 48.47
151030 11111 11/21/24 391 US BANK PURCHASING CARD P 66212 CONF/TRAINING EXPENSE 1,207.04
151030 11111 11/21/24 391 US BANK PURCHASING CARD P 61133 FACILITIES SUPPLIES 56.14
151030 11111 11/21/24 391 US BANK PURCHASING CARD P 66212 TRAINING/CONF EXPENSE 718.47
151030 11111 11/21/24 391 US BANK PURCHASING CARD P 61111 OFFICE SUPPLIES 54.34
151030 11111 11/21/24 391 US BANK PURCHASING CARD P 61211 IT SUPPLIES 164.15
151030 11111 11/21/24 391 US BANK PURCHASING CARD P 64611 VEH #130 MAINT 180.00
23
SUNGARD PUBLIC SECTOR PAGE NUMBER: 4
DATE: 11/21/2024 CITY OF SARATOGA VENCHK11
TIME: 12:19:17 CHECK REGISTER ACCOUNTING PERIOD: 5/25
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
151030 11111 11/21/24 391 US BANK PURCHASING CARD P 64611 VEH #151 MAINT 784.15
151030 11111 11/21/24 391 US BANK PURCHASING CARD P 81121 TOOLS -93.73
151030 11111 11/21/24 391 US BANK PURCHASING CARD P 61112 POSTAGE 10.60
151030 11111 11/21/24 391 US BANK PURCHASING CARD P 64221 VILLAGE REPAIRS 1,800.00
151030 11111 11/21/24 391 US BANK PURCHASING CARD P 66211 TRAINING/CONF EXPENSE 327.67
151030 11111 11/21/24 391 US BANK PURCHASING CARD P 64323 SOFTWARE SUBSCRIPTION 54.00
151030 11111 11/21/24 391 US BANK PURCHASING CARD P 66213 PARKING 15.00
TOTAL CHECK 20,772.99
151031 11111 11/21/24 395 VERIZON WIRELESS 63212 ADMIN SERVICES 103.82
151031 11111 11/21/24 395 VERIZON WIRELESS 63212 BUILDING & INSPECTION 114.03
151031 11111 11/21/24 395 VERIZON WIRELESS 63212 CITY MANAGER'S OFFICE 51.63
151031 11111 11/21/24 395 VERIZON WIRELESS 63212 GENERAL ENGINEERING 200.96
151031 11111 11/21/24 395 VERIZON WIRELESS 63212 IT SERVICES 73.25
151031 11111 11/21/24 395 VERIZON WIRELESS 63212 PARKS 957.94
151031 11111 11/21/24 395 VERIZON WIRELESS 63212 STREETS 869.73
TOTAL CHECK 2,371.36
151032 11111 11/21/24 1524 VILLALOBOS & ASSOCIATES 81161 CONTINGENCY 5,999.90
151032 11111 11/21/24 1524 VILLALOBOS & ASSOCIATES 81161 MARTHA AVE REPAIRS 59,999.00
TOTAL CHECK 65,998.90
151033 11111 11/21/24 402 VISTA LANDSCAPE & MAINTEN 81161 SARATOGA AVE/HWY 85 7,985.00
151034 11111 11/21/24 696 ZAG TECHNICAL SERVICES, I 64312 MERAKI SWITCHES SFTWR 11,087.84
151034 11111 11/21/24 696 ZAG TECHNICAL SERVICES, I 64315 NOV IT SUPPORT SVCS 2,562.50
TOTAL CHECK 13,650.34
TOTAL FUND 302,681.81
TOTAL REPORT 302,681.81
24
SARATOGA CITY COUNCIL
MEETING DATE:December 4, 2024
DEPARTMENT:Administrative Services
PREPARED BY:Ann Xu, Finance Manager
SUBJECT: Treasurer’s Report for the Month Ended October 31, 2024
RECOMMENDED ACTION:
Review and accept the Treasurer’s Report for the month ended October 31, 2024.
BACKGROUND:
California government code section 41004 requires that the City Treasurer submits to the City
Clerk and the legislative body a written report and accounting of all receipts, disbursements, and
fund balances. The Municipal Code of the City of Saratoga, Article 2-20, Section 2-20.035
designates the City Manager as the City Treasurer. This report is prepared to fulfill this
requirement.
The following attachments provide financial transaction data for the City of Saratoga’s Funds
collectively as well as specifically for the City’s General (Operating) Fund, changes in investment
pool balances, and historical investment returns.
FISCAL STATEMENT:
Cash and Investments Balance by Fund
As of October 31, 2024, the City’s unaudited cash and investments totaled $40,626,647. The
City Council’s adopted policy on the Working Capital Reserve Fund states that effective July 1,
2016: for cash flow purposes and to avoid the occurrence of dry period financing, pooled cash
from all funds should not be allowed to fall below $1,000,000. The total pooled cash balance of
$40.6 million exceeds the minimum amount required.
Comerica Bank 1,729,347$
Deposit with LAIF 33,224,317$
Deposit with CalTRUST 5,672,983$
Total Cash 40,626,647$
Cash Summary
25
City’s Current Financial Position
In accordance with California government code section 53646 (b) (3), the City is financially well
positioned and able to meet its estimated expenditure requirements for the next six months. As of
October 31, 2024, the City’s financial position (Assets $41.3M, Liabilities $6.8M, and Fund
Equity $34.6M) remains very strong and there are no issues in meeting financial obligations now
or in the foreseeable future.
The following Fund Balance schedule represents actual funding available for all funds at the end
of the monthly period. This amount differs from the above Cash Summary schedule as assets and
liabilities are components of the fund balance. As illustrated in the summary below, Total Cash
is adjusted by the addition of Total Assets less the amount of Total Liabilities to arrive at the
Ending Fund Balance –which represents the actual amount of funds available.
ATTACHMENTS:
Table 1 – Change in Total Fund Balances by Fund
Table 2 – Change in Total Fund Balances by CIP Project
Chart 1 –Change in Investment Pool Balance by Month
Table 3 – Local Agency Investment Fund (LAIF) Quarterly Apportionment Rates
Table 4 – CalTRUST Liquidity Fund Quarterly Yield Rates
"+
Total Cash 40,626,647$
Plus: Assets 719,761
Less: Liabilities (6,795,795)
Ending Fund Balance 34,550,613$
Adjusting Cash to Ending Fund Balance
26
TABLE 1: CHANGES IN TOTAL FUND BALANCE
*Negative fund balance due to authorized spending of anticipated revenues
**Includes long-term debt for Arrowhead Community Facilities District Bond
Fund Description
Prior Year
Carryforward
7/1/2024
Increase/
(Decrease)
Jul - Sep
Current
Revenue
Current
Expenditure Transfer In Transfer Out
Fund Balance
10/31/2024
General Fund
Committed Fund Balances:
Hillside Stability Reserve 1,000,000 - - - - - 1,000,000
Assigned Fund Balances:
Future Capital Project Reserve 4,120,406 - - - - (2,714,625) 1,405,781
Carryforwards Reserve 100,000 - - - - - 100,000
Road and Facility Replacement Reserve 3,700,000 - - - - (500,000) 3,200,000
Unassigned Fund Balances:
Working Capital Reserve 1,000,000 - - - - - 1,000,000
Fiscal Stabilization Reserve 3,150,000 - - - - - 3,150,000
Compensated Absences Reserve 330,000 - - - - - 330,000
Other Unassigned Fund Balance Reserve (Pre YE distribution)4,643,762 (4,098,868) 1,809,998 (2,407,210) - - (52,318) *
General Fund Total 18,044,168 (4,098,868) 1,809,998 (2,407,210) - (3,214,625) 10,133,463
Special Revenue
Landscape/Lighting Districts 1,144,607 (170,150) 26,351 (120,511) - - 880,296
Special Revenue Fund Total 1,144,607 (170,150) 26,351 (120,511) - - 880,296
Debt Service
Library Bond 1,013,048 (739,160) 5,634 - - - 279,522
Arrowhead Bond (1,279,114) (67,911) 285 - - - (1,346,739) **
Debt Service Fund Total (266,066) (807,070) 5,919 - - - (1,067,217)
Internal Service Fund
Liability/Risk Management 721,210 (644,711) 168,954 (55,287) - - 190,166
Workers Compensation 242,128 17,830 1,187 (76,743) - - 184,403
Office Support 167,180 7,774 801 (4,054) - - 171,702
Information Technology Services 830,470 1,666 1,880 (80,395) - - 753,621
Vehicle & Equipment Maintenance 180,302 911 - (43,135) - - 138,077
Facility Maintenance 680,341 27,085 - (106,825) - - 600,601
Vehicle & Equipment Replacement 819,509 (86,290) - - - - 733,220
Technology Replacement 1,018,872 11,172 - (385) - - 1,029,659
Facility FFE Replacement 1,038,771 (39,796) - (13,128) - - 985,848
Internal Service Fund Total 5,698,784 (704,358) 172,823 (379,952) - - 4,787,297
Trust/Agency
WVCWP Agency Fund 675,714 (149,200) 308,583 (76,239) - - 758,859
Trust/Agency Fund Total 675,714 (149,200) 308,583 (76,239) - - 758,859
Capital Project
Street Projects 4,123,585 (32,300) 39,473 (40,873) 2,305,200 - 6,395,084
Park and Trail Projects 750,203 (86,924) 16,700 (73,076) 758,525 - 1,365,428
Facility Projects 384,059 765 - - 25,900 - 410,723
Administrative Projects 2,023,416 134,336 36,079 (49,051) 125,000 - 2,269,780
Tree Fine Projects 41,216 33,200 - - - - 74,416
Park In-Lieu Projects 1,384,906 63,473 32,343 (28,408) - - 1,452,314
CIP Grant Street Projects (97,877) 57,395 - - - - (40,482) *
CIP Grant Park & Trail Projects 1,231,129 (10,000) - (60,649) - - 1,160,480
CIP Grant Administrative Projects (206,434) - - - - - (206,434) *
CIP Grant ARPR/SLFRF Projects 5,290,785 (283,943) - (77,940) - - 4,928,903
Gas Tax Fund Projects 1,589,808 310,175 154,683 (806,962) - - 1,247,704
CIP Fund Total 16,514,794 186,176 279,278 (1,136,958) 3,214,625 - 19,057,917
Total City 41,812,000 (5,743,470) 2,602,953 (4,120,869) 3,214,625 (3,214,625) 34,550,613
27
TABLE 2: FUND BALANCES BY CIP PROJECT
*Negative fund balance due to authorized spending of anticipated revenues
CIP Funds/Projects
Prior Year
Carryforward
7/1/2024
Increase/
(Decrease)
Jul - Sep
Current
Revenue
Current
Expenditure Transfer In Transfer Out
Fund Balance
10/31/2024
Street Projects
Annual Road Improvements 1,440,753 (6,312) 39,473 (11,272) 1,000,000 - 2,462,643
Roadway Safety & Traffic Calming 849 (22,706) - (1,190) 150,000 - 126,953
Traffic Signal Controller Upgrades 17,504 - - - - - 17,504
Safe Routes to School Implementation 136,300 - - - - - 136,300
Citywide Bikeways and Sidewalk Master Plan 57,395 - - - - - 57,395
Pedestrian Street Lights - - - - 200,000 - 200,000
Prospect/Saratoga Median Improvement 306,254 - - - - - 306,254
Village Clock 2,560 - - - - - 2,560
Annual Infrastructure Maintenance & Repairs 54,247 (3,162) - (20,596) 250,000 - 280,489
Annual Corrugated Pipe Rehabilitation Project 165,005 - - - - - 165,005
Saratoga Village Crosswalk & Sidewalk Rehabilitation 26,932 - - - - - 26,932
Quito Road Sidewalk Improvements 43,370 - - - - - 43,370
Saratoga/Sunnyvale Road Sidewalk 92,158 - - - - - 92,158
Quito Road Sidewalk Gap Closure Phase 1 182,609 - - - - - 182,609
Quito Road Sidewalk Rehabilitation Gap Closure Phase 2 300,000 - - - - - 300,000
Pierce Road Culvert Repairs - - - - 255,200 - 255,200
Fourth Street Bridge Widening 134,331 - - - - - 134,331
Quito Road Bridge Replacement 127,478 - - - - - 127,478
Quito Road Bridge - ROW Acquisition 3,662 - - (2,039) - - 1,623
Bridge Rehabilitation Project Phase 1 700,000 - - - - - 700,000
Annual Retaining Wall Maintenance & Repairs 299,401 (121) - (782) 200,000 - 498,499
Mt. Eden Erosion Repair - - - (4,994) - - (4,994) *
Hillside Roads Stabilization Project 32,777 - - - 250,000 - 282,777
Total Street Projects 4,123,585 (32,300) 39,473 (40,873) 2,305,200 - 6,395,084
Parks & Trails Projects
Park/Trail Repairs 124,830 (47,160) - (30,086) 250,000 - 297,584
Annual Mechanical Weed Abatement - - - - 50,000 - 50,000
Residential Tree Planting Program - - 16,700 (5,669) 55,000 - 66,031
Hakone Gardens Infrastructure Improvements 9,390 (32,611) - (1,253) 50,000 - 25,527
Hakone Pond Reconstruction 300,000 - - - - - 300,000
Guava/Fredericksburg Entrance 77,650 (2,604) - (3,512) 252,514 - 324,048
Saratoga Village to Quarry Park Walkway - Design 228,989 - - - 1,011 - 230,000
Park and Trail Fire Mitigation 9,344 (4,550) - (32,556) 100,000 - 72,238
Total Parks & Trails Projects 750,203 (86,924) 16,700 (73,076) 758,525 - 1,365,428
Facility Projects
Open Work Space 76,500 - - - 25,900 - 102,400
Civic Theater Improvements 53,159 880 - - - - 54,040
PEG Funded Project 236,329 13,764 - - - - 250,094
Library Building Exterior Maintenance 18,070 (13,880) - - - - 4,190
Total Facility Projects 384,059 765 - - 25,900 - 410,723
Administrative and Technology Projects
Safe Routes to School 158,755 - - - - - 158,755
Software Technology Management 323,544 42,273 17,820 (30,000) - - 353,637
LLD Initiation Match Program (15,669) - - - 25,000 - 9,331
Horseshoe Beautification 5,751 (662) - - - - 5,090
Citywide Accessibility Assessment 67,233 - - - 100,000 - 167,233
City Art Program 103,669 - - - - - 103,669
Safe Routes to School Needs Assessment 14,932 - - - - - 14,932
El Quito Neighborhood Improvements 284,507 - - - - - 284,507
ADA Self Assessment 289,750 - - - - - 289,750.00
General Plan Update 790,943 92,724 18,259 (19,051) - - 882,876
Total Administrative and Technology Projects 2,023,416 134,336 36,079 (49,051) 125,000 - 2,269,780
28
TABLE 2 (cont.): FUND BALANCES BY CIP PROJECT
*Negative fund balance due to authorized spending of anticipated revenues
CIP Funds/Projects
Prior Year
Carryforward
7/1/2024
Increase/
(Decrease)
Jul - Sep
Current
Revenue
Current
Expenditure Transfer In Transfer Out
Fund Balance
10/31/2024
Tree Fine Projects
Citywide Tree Planting Program 41,216 33,200 - - - - 74,416
Total Tree Fine Projects 41,216 33,200 - - - - 74,416
Park In-Lieu Projects
Orchard Irrigation & Tree Planting 3,237 - - - - - 3,237
Hakone Gardens Infrastructure 25,838 (7,227) - (2,129) - - 16,482
Hakone Gardens Neighbor Wood Fence Replacement 5,750 - - - - - 5,750
Quarry Park Maintenance Building Utility Project 11,150 - - - - - 11,150
Bellgrove Park Playground Replacement - - - - 150,000 - 150,000
Congress Springs {ark Concrete Repair - - - - 85,000 - 85,000
EL Quito Park Pickleball 1,257 - - (19,774) 109,130 - 90,613
El Quito Park Community Garden - - - - 157,000 - 157,000
Joe's Trail Phase II 130,755 - - - - - 130,755
Joe's Trail Phase III 264,000 - - - - - 264,000
Trail Pet Stations 25,000 - - - - - 25,000
Saratoga Village to Quarry Park Walkway - Design 223,810 - - - - - 223,810
Village Oaks Bridge Reconstruction and Erosion Control 30,000 - - - - - 30,000
Hakone Gardens to Quarry Park Trail Gap Closure Phase 1 50,000 - - - - - 50,000
Park and Trail Fire Mitigation 35,905 (29,400) - (6,505) - - -
Unallocated Park In-Lieu Funds 578,203 100,100 32,343 - (501,130) - 209,516
Total Park In-Lieu Projects 1,384,906 63,473 32,343 (28,408) - - 1,452,314
CIP Grant Street Projects
Local Roadway Safety Plan (4,882) - - - - - (4,882) *
Prospect/Saratoga Median Improvement (19,217) - - - - - (19,217) *
Saratoga Ave Sidewalk (96,841) 57,395 - - - - (39,446) *
Village Sidewalk, Curb & Gutter - Phase II Construction (91) - - - - - (91) *
Saratoga Village Crosswalk & Sidewalk Rehabilitation (834) - - - - - (834) *
4th Street Bridge 15,011 - - - - - 15,011
Quito Bridge Replacement 18,597 - - - - - 18,597
Quito Road Bridges - ROW Acquisition (9,619) - - - - - (9,619) *
Total CIP Grant Street Projects (97,877) 57,395 - - - - (40,482)
CIP Grant Park & Trail Projects
Blue Hills Elementary Pedestrian Crossing at UPPR 1,185,110 - - (60,649) - - 1,124,461
Park and Trail Fire Mitigation 46,019 (10,000) - - - - 36,019
Total CIP Grant Park & Trail Projects 1,231,129 (10,000) - (60,649) - - 1,160,480
CIP Grant Administrative Projects
CDD Software/ADA 39,736 - - - - - 39,736
Safe Routes to School Needs Assessment (24,990) - - - - - (24,990) *
General Plan Update (LEAP)(221,180) - - - - - (221,180) *
Total CIP Grant Administrative Projects (206,434) - - - - - (206,434)
CIP Grant ARPA/SLFRF Projects
Park Sewer Lateral Replacement and Upgrades 231,687 (13,193) - (645) - - 217,849
Storm drain Master Plan 81,171 - - (8,328) - - 72,844
Stormwater Pollution Prevention Program Compliance (SWPPP)165,811 - - - - - 165,811
Saratoga Village Water Improvement 4,378,787 (154,526) - (61,969) - - 4,162,292
City Hall Green STW Infrastructure 99,050 (129) - - - - 98,921
Guava Ct. Improvements and Green Stormwater Infrastructure (GSI)131,838 (19,949) - - - - 111,889
Monta Vista/EL Camino Grande Storm Drain Improvement 125,066 (6,200) - - - - 118,866
Historical Park Storm Drain Improvement 77,375 (89,945) - (4,286) - - (16,857) *
Water Conservation Improvement - - - (2,712) - - (2,712) *
Total CIP Grant ARPA/SLFRF Projects 5,290,785 (283,943) - (77,940) - - 4,928,903
Gas Tax Fund Projects
Annual Roadway Improvements 1,534,445 310,175 154,683 (806,962) - - 1,192,341
Prospect/Saratoga Median Improvements 48,278 - - - - - 48,278
Quito Road Bridges 7,085 - - - - - 7,085
Total Gas Tax Fund Projects 1,589,808 310,175 154,683 (806,962) - - 1,247,704
Total CIP Funds 16,514,794 186,176 279,278 (1,136,958) 3,214,625 - 19,057,917
29
CHART 1: CHANGE IN INVESTMENT POOL BALANCE BY MONTH
30
TABLE 3
March June September December
1977 5.68 5.78 5.84 6.45
1978 6.97 7.35 7.86 8.32
1979 8.81 9.10 9.26 10.06
1980 11.11 11.54 10.01 10.47
1981 11.23 11.68 12.40 11.91
1982 11.82 11.99 11.74 10.71
1983 9.87 9.64 10.04 10.18
1984 10.32 10.88 11.53 11.41
1985 10.32 9.98 9.54 9.43
1986 9.09 8.39 7.81 7.48
1987 7.24 7.21 7.54 7.97
1988 8.01 7.87 8.20 8.45
1989 8.76 9.13 8.87 8.68
1990 8.52 8.50 8.39 8.27
1991 7.97 7.38 7.00 6.52
1992 5.87 5.45 4.97 4.67
1993 4.64 4.51 4.44 4.36
1994 4.25 4.45 4.96 5.37
1995 5.76 5.98 5.89 5.76
1996 5.62 5.52 5.57 5.58
1997 5.56 5.63 5.68 5.71
1998 5.70 5.66 5.64 5.46
1999 5.19 5.08 5.21 5.49
2000 5.80 6.18 6.47 6.52
2001 6.16 5.32 4.47 3.52
2002 2.96 2.75 2.63 2.31
2003 1.98 1.77 1.63 1.56
2004 1.47 1.44 1.67 2.00
2005 2.38 2.85 3.18 3.63
2006 4.03 4.53 4.93 5.11
2007 5.17 5.23 5.24 4.96
2008 4.18 3.11 2.77 2.54
2009 1.91 1.51 0.90 0.60
2010 0.56 0.56 0.51 0.46
2011 0.51 0.48 0.38 0.38
2012 0.38 0.36 0.35 0.32
2013 0.28 0.24 0.26 0.26
2014 0.24 0.22 0.24 0.25
2015 0.26 0.28 0.32 0.37
2016 0.46 0.55 0.60 0.68
2017 0.78 0.92 1.07 1.20
2018 1.51 1.90 2.16 2.40
2019 2.55 2.57 2.45 2.29
2020 2.03 1.36 0.84 0.63
2021 0.44 0.33 0.24 0.23
2022 0.32 0.75 1.35 2.07
2023 2.74 3.15 3.59 4.00
2024 4.30 4.55 4.71
Quarterly Apportionment Rates
Local Agency Investment Fund
31
TABLE 4
March June September December
2019 2.50 2.37 2.06 1.69
2020 0.98 0.25 0.15 0.03
2021 0.05 0.03 0.03 0.03
2022 0.16 1.37 2.75 4.62
2023 4.59 5.06 5.44 5.69
2024 5.43 5.39 5.34
CalTRUST Liquidity Fund
Quarterly Yield Rates
32
SARATOGA CITY COUNCIL
MEETING DATE: December 4, 2024
DEPARTMENT: City Manager’s Department
PREPARED BY: Leslie Arroyo, Assistant City Manager
SUBJECT: 2024 Saratoga Annex to the Santa Clara County Community Wildfire Protection
Plan (CWPP)
RECOMMENDED ACTION:
Adopt the 2024 Saratoga Annex to the Santa Clara County Community Wildfire Protection Plan
(CWPP).
BACKGROUND:
In 2016, the Santa Clara County Fire Department launched efforts to prepare a Community
Wildfire Protection Plan (CWPP) for the entire County. The CWPP outlines how a community
will prevent and respond to wildfires and addresses a variety of topics, including wildfire response,
hazard mitigation, community preparation, or priorities for response in the wildland-urban
interface. The County’s CWPP is located at https://santa-clara-cwpp-sccfc.hub.arcgis.com/.
The Santa Clara County CWPP includes annexes for the different jurisdictions in its service area
that address specific issues and mitigation measures in those communities. These annexes serve as
CWPPs for these different jurisdictions. Since Saratoga is part of the Santa Clara County Fire
Department, a CWPP was prepared for the City of Saratoga. On August 1, 2018, the City adopted
the Saratoga Annex for inclusion in the County’s CWPP.
The County is updating its CWPP in coordination with the Santa Clara County FireSafe Council.
As part of that update, the City of Saratoga has updated its annex (Attachment A). County Fire is
requesting City Council consideration and adoption of the City of Saratoga revised annex to the
County CWPP. The County has asked for all adopted annexes by December 20, 2024.
FISCAL IMPACT:
Funding is appropriated for certain projects as noted in the project list of Attachment A under
“Ongoing” and “In Progress” in the FY2024/25 operating budget.
ATTACHMENT:
Attachment A – 2024 Saratoga Annex
33
Report Title
Page 1 of 14
ANNEX 6
CITY OF SARATOGA
Organization and Jurisdiction
The City of Saratoga is in western Santa Clara County located along the foothills of the Santa Cruz Mountain
range (Figure 6.1). The population in 2020 was 31,051 with a population density of 2,429.7 people per square
mile (U.S. Census Bureau 2020). Saratoga’s average elevation is 541 feet ranging from a minimum of 210 feet
to a maximum elevation of 1,400 feet.
Figure 6.1 - City of Saratoga Community Planning Area
The predominant land use in Saratoga is residential. Saratoga has approximately 11,000 residential units, 84%
of which are owner-occupied single-family homes. Saratoga’s primary commercial area is the downtown district
known as the Village. State Route 9, also known as Big Basin Way in the Village, is a major gateway to Sanborn
County Park, Castle Rock State Park and Big Basin State Park.
34
Report Title
Page 2 of 14
The City of Saratoga is governed by a publicly elected City Council and has authority for General Plan-land use
planning, code adoption and permit processing. Saratoga does not have a municipal fire department. Fire
protection services are provided through two fire districts: Santa Clara County Central Fire Protection District
(SCCFD – Annex 1) and the Saratoga Fire Protection District (SFD – Annex 5).
The City of Saratoga is served by four stations through SCCFD. In addition to the SCCFD, the City of Saratoga
is served by the SFD. This independent special district was established in 1924 and provided fire protection
services to approximately 12.5 square miles encompassing one-half of the City of Saratoga and sections of the
unincorporated areas to the south. Approximately 14,500 people reside within the district’s service area. In July
2008, the District began a contract with Santa Clara County Fire Department for fire protection services within
the service area.
SFD is an independent special district that encompasses the western half of Saratoga. SCCFD is a special
district governed by the Santa Clara County Board of Supervisors and encompasses the eastern half of
Saratoga, other adjacent jurisdictions and unincorporated areas. All lands within the Saratoga City Limits are
designated as a Local Responsibility Area (LRA) for purposes of wildland fire protection.
Planning Team Participation
The planning team is comprised of the City Manager’s Office, the Public Works Department, and the Community
Development Department. The team has worked with the community on several initiatives, including providing
rebates for dead tree removal and structure hardening rebates, working with homeowners on new landscaping
plans that include buffers around the perimeter of structures, conducting Home Ignition Zone home
assessments with our community partners, providing opportunities for free spring and fall chipping programs,
supporting Firewise Communities within Saratoga, conducting community-wide outreach on wildfire
preparedness programs, getting listed on the State’s Fire Risk Reduction Community List, and working with
consultants on evacuation route planning.
WUI Area Defined
The wildland urban interface (WUI) is composed of both interface and intermix communities and is defined as
areas where human habitation and development meet or intermix with wildland fuels (U.S. Department of the
Interior and U.S. Department of Agriculture [USDA] 2001:752–753).
Interface areas include housing developments that meet or are in the vicinity of continuous
vegetation.
Intermix areas are those areas where structures are scattered throughout a wildland area where the
cover of continuous vegetation and fuels is often greater than cover by human habitation.
In addition, a WUI can have an area of influence, or influence zone. This area is described with respect to
wildland and urban fire; it is an area with a set of conditions that facilitate the opportunity for fire to burn from
wildland fuels to the home and or structure ignition zone (National Wildfire Coordinating Group [NWCG] 2021a).
Delineation of the location of the WUI is a basic step in the identification of areas at most risk from wildfire,
which can trigger requirements for the mandatory use of codes associated with building materials and
defensible space. The City of Saratoga has established a WUI (Figure 6.2), which includes all properties
recommended by CAL FIRE in 2008 be included in the Very High Fire Severity Zone (VHFSZ) within the LRA.
Additionally, the WUI boundary includes properties adjacent to the VHFSZ that warrant additional fire protection
measures.
35
Report Title
Page 3 of 14
Chapter 49 of the State Fire Code contains regulations for structures and landscaping of properties in the WUI.
Saratoga has adopted more stringent requirements through local amendments to the State Fire Code, City
Code Section 16-20.150 - Amendments to Chapter 49 of the Fire Code; Requirements For Wildland-Urban
Interface Fire Areas.
Figure 6.2 - City of Saratoga WUI
36
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Page 4 of 14
Fire Response
Federal Responsibility Area (FRA): A term designating areas where the federal government is responsible for
fire response efforts. These areas include land under federal ownership (CA GOPR 2020).
Local Responsibility Area (LRA): A term designating areas where the local government is responsible for
wildfire protection. The LRA includes incorporated cities, cultivated agricultural land, and portions of the desert.
LRA fire protection is typically provided by city fire departments, fire protection districts, counties, and by CAL
FIRE under contract to local government (CA GOPR 2020).
State Responsibility Area (SRA): A term designating areas where the state has financial responsibility for
wildland fire protection. Incorporated cities and land under federal ownership are not included in the SRA. Land
under federal ownership is in the federal responsibility area (CA GOPR 2020).
Source for more information- California Governor’s Office of Planning and Research (CA GOPR). 2020. Fire
Hazard Planning Technical Advisory. Available at: https://www.opr.ca.gov/docs/20201109-Draft_Wildfire_TA.pdf
[Accessed August 2021]
Policies, Regulations, Ordinances, and Codes
Land Use planning
Land use and building permit processes inside the City of Saratoga are under the authority of the City of
Saratoga. Similar processes in the unincorporated area are the authority of the County of Santa Clara. Saratoga
is susceptible to wildland fires due to the steep topography, abundant fuel load, and climatic conditions,
particularly along the western and southwestern edges of the City.
The City of Saratoga’s General Plan Safety Element identifies the following Fire Hazards.
x The area’s most susceptible to fire hazard are located west of Saratoga-Sunnyvale Road and southwest
of Saratoga-Los Gatos Road (Highway 9). Based on the current Fire Hazard Severity Zones mapping
prepared by the CAL FIRE “Fire and Resource Assessment Program” (FRAP), this portion of the City is
identified within Very High Fire Hazard Severity Zone.
x As a result of this condition, the City (in coordination with CAL FIRE) has established a Wildland Urban
Interface zone, which covers a majority of the areas within the City that have moderate to very high fire
hazard potential.
x The hillside areas of the City are characterized by native brush, grasslands and trees which are prone to
wildfire. While the low density of housing in these areas minimizes the potential danger to humans and
structures, there is a danger that fire in one structure will start a wildfire which could consume significant
areas of the City.
x There are 3,073 acres of land within the area designated as Local Responsibility Area (LRA) Very High
Fire Hazard Severity Zone (VHFHSZ). The vast majority of this area is designated for residential, open
space, or agricultural uses, some of which are vacant parcels.
x The 2040 General Plan update allows new residential development within the WUI, and limits the
development strictly to very-low density residential uses on single family lots, further stipulating that all
new proposed multi-family residential development would be outside of the WUI zone.
37
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Page 5 of 14
x New single-family residences constructed within the City are generally larger than the older existing
homes (typically in excess of 5,000 square feet). Because of the size of these newer dwellings, a fire
may be more difficult to extinguish and, therefore, could potentially cause more damage than would
normally occur.
x As a result, Saratoga requires that all new construction include an automatic fire sprinkler system, and
Early Warning Fire Systems be installed in the following situations:
o All new single-family dwellings, commercial structures and community facilities located within
the Wildland-Urban Interface Area.
o Any existing single-family dwelling, commercial structure or community facility which is
expanded by fifty percent or more in floor area and is located within the Wildland-Urban
Interface Area.
Fire Codes and Ordinances
State wildland fire and defensible space laws apply outside the city limits, but not within the city.
The City has adopted local amendments to Chapter 49 of the Fire Code reflecting local conditions and the
recommendations of local fire officials. Extracts from this code (16-20.150) relating to the WUI are provided
below:
x Section 4901 Wildland-Urban Interface Fire Area: A geographical area identified by the state as a
"Fire Hazard Severity Zone" in accordance with the Public Resources Code Sections 4201 through
4204 and Government Code Sections 51175 through 51189, or other areas designated by the enforcing
agency to be at a significant risk from wildfires. The Wildland-Urban Interface Fire Area shall be defined
as all areas within the City of Saratoga as set forth and delineated on the map entitled "Wildland-Urban
Interface Fire Area" which map and all notations, references, data and other information shown thereon
are hereby adopted and made a part of this chapter.
x Section 4906.1 Hazardous Vegetation and Fuel Management: Hazardous vegetation and fuels shall
be managed to reduce the severity of potential exterior wildfire exposure to buildings, to reduce the risk
of fire spreading to buildings, and provide for safe access for emergency wildland fire equipment and
civilian evacuation concurrently, as required by applicable laws and standards.
x Section 4906.2 Application: Buildings and structures located in the following areas shall maintain the
required hazardous vegetation and fuel management:
o All unincorporated lands designated by the State Board of Forestry and Fire Protection as State
Responsibility Areas (SRA) including:
1.1 Moderate Fire Hazard Severity Zones
1.2 High Fire Hazard Severity Zones
1.3 Very-high Fire Hazard Severity Zones
x Section 4907.3 Requirements: Hazardous vegetation and fuels around all buildings, roads, driveways,
and structures shall be maintained in accordance with the following laws and regulations:
1. Public Resources Code, Sections 4291 through 4296.
2. California Code of Regulations, Title 14, Division 1.5, Chapter 7, Subchapter 3, Article 3,
Section 1299.03.
38
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Page 6 of 14
3. California Government Code, Sections 51175 - 51189.
4. California Code of Regulations, Title 19, Division 1, Chapter 7, Subchapter 1, Section 3.07.
5. Any local ordinance of the City of Saratoga.
In addition, the City has adopted local amendments to the State Residential Code and State Building Code
for the WUI standards Risk-Hazard Assessment as noted in Municipal Code 16-18.030 for State Residential
Code and 16-15.045, 16-15.050, 16-15.055 for State Building Code.
County Risk Assessment
The Tukman Risk Assessment is a third-party risk assessment based on fire behavior modeling derived from
fuel mapping classified at a 5m resolution, as well as historic weather, topographic conditions, and ignition
history. The risk assessment has been developed as part of a collaborative effort with multi-jurisdictional
participation.
Fire Hazard Severity Zones
The Fire Hazard Severity Zone (FHSZ) system is a science-based system where severity zones are defined
based on vegetation, topography, and weather (temperature, humidity, and wind), and represent the likelihood
of an area burning over a 30- to 50-year time period without considering modifications such as fuel reduction
efforts. The FHSZ maps (Figures 6.3 and 6.4) present wildfire hazard and not wildfire risk. In California, CAL
FIRE maintains fire hazard severity zone (FHSZ) data for the entire state. There are three classes of fire hazard
severity ratings within FHSZs: Moderate, High, and Very High (CA GOPR 2020).
Figure 6.3 - Wildfire Hazard map
39
Report Title
Page 7 of 14
Figure 6.4 - Wildfire Risk to Structures map
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47
SARATOGA CITY COUNCIL
MEETING DATE:December 4, 2024
DEPARTMENT:Community Development Department
PREPARED BY:Christopher Riordan, Senior Planner
SUBJECT: Final Map Approval for Two Lots Located at 14411 Quito Road
RECOMMENDED ACTION:
Adopt the Resolution granting final map approval of parcel map application No. ULS22-0014 for
two lots located at 14411 Quito Road (397-05-094).
BACKGROUND:
Attached is a Resolution, which if adopted, will grant final map approval for two lots located at
14411 Quito Road (APN 397-05-094). This map is for an urban lot split utilizing the ministerial
process enabled by SB9 and the applicant has satisfied all the applicable requirements of Article
15-57 of the Saratoga Municipal Code.
The recordation of the final map is a means to create individual lots from a larger lot for which
building permits may be issued. The Subdivision Map Act provides that once the final map has
been filed with the City Clerk, the City Council must approve or disapprove the final map and
accept or reject any offers of dedication made to the City within the map at its next meeting. It
further provides that the Council must approve the final map if it finds that the final map is in
substantial compliance with a previously approved tentative map.
The City Engineer has examined the final map and related documents submitted to the City in
accordance with the provisions of Section 14.40.020 of the Municipal Code and it was determined
that:
1. The Subdivision Map Act, the City's Subdivision Ordinance, and all other applicable
provisions of law are in compliance.
2. The final map is technically correct.
Consequently, the City Engineer’s certificate was executed on the final map and the final map was
filed with the City Clerk pursuant to Section 14.40.040 of the Municipal Code for action by the
City Council.
ATTACHMENTS:
Attachment A - Resolution Granting Final Map Approval
Attachment B - Site Map
Attachment C - Parcel Map
48
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA
APPROVING THE FINAL MAP OF APPLICATION NO ULS22-0014
14411 QUITO ROAD (APN 397-05-094)
The City Council of the City of Saratoga hereby resolves as follows:
That certain Parcel Map of a two-lot subdivision prepared by Barber Surveying, Inc., dated
October 2024, and filed with the City Clerk of the City of Saratoga on November 18,
2024, meets the requirements of the Subdivision Map Act and the Saratoga Municipal
Code and is approved. The City Manager (or designee) is authorized to take action
required to record the Final Map.
The above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga
City Council held on the 4th day of December 2024 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
Yan Zhao, Mayor
ATTEST:
____________________________
Britt Avrit, MMC, City Clerk
49
Site Map
14411 QUITO ROAD APN 397-05-094
Owner/Applicant: Ralf Muenster and Petra Jakobskrueger
Meeting Date: December 4, 2024
50
51
52
53
SARATOGA CITY COUNCIL
MEETING DATE:December 4, 2024
DEPARTMENT:Community Development Department
PREPARED BY:Nicole Johnson, Senior Planner
SUBJECT: Final Map Approval for Two Lots Located at 14904 Sobey Road
RECOMMENDED ACTION:
Adopt the Resolution granting final map approval of parcel map application No. ULS22-0013 for
two lots located at 14904 Sobey Road (APN: 397-04-014).
BACKGROUND:
Attached is a Resolution, which if adopted, will grant final map approval for two lots located at
14904 Sobey Road (APN 397-04-014). This map is for an urban lot split utilizing the ministerial
process enabled by SB9 and the applicant has satisfied all the applicable requirements of Article
15-57 of the Saratoga Municipal Code.
The recordation of the final map is a means to create individual lots from a larger lot for which
building permits may be issued. The Subdivision Map Act provides that once the final map has
been filed with the City Clerk, the City Council must approve or disapprove the final map and
accept or reject any offers of dedication made to the City within the map at its next meeting. It
further provides that the Council must approve the final map if it finds that the final map is in
substantial compliance with a previously approved tentative map.
The City Engineer has examined the final map and related documents submitted to the City in
accordance with the provisions of Section 14.40.020 of the Municipal Code and it was determined
that:
1. The Subdivision Map Act, the City's Subdivision Ordinance, and all other applicable
provisions of law are in compliance.
2. The final map is technically correct.
Consequently, the City Engineer’s certificate was executed on the final map and the final map was
filed with the City Clerk pursuant to Section 14.40.040 of the Municipal Code for action by the
City Council.
54
ATTACHMENTS:
Attachment A - Resolution Granting Final Map Approval
Attachment B – Site Map
Attachment C-Parcel Map
55
RESOLUTION NO. XX-XXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA
APPROVING THE FINAL MAP OF APPLICATION NO ULS22-0013
14904 SOBEY ROAD (APN 397-04-014)
The City Council of the City of Saratoga hereby resolves as follows:
That certain Parcel Map of a two-lot subdivision prepared by Shane R. Barber, Licensed
Land Surveyor, dated October 2024 and filed with the City Clerk of the City of Saratoga
on November 14, 2024, meets the requirements of the Subdivision Map Act and the
Saratoga Municipal Code and is approved. The City Manager (or designee) is authorized
to take action required to record the Final Map.
The above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga
City Council held on the 4th day of December 2024 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
Yan Zhao, Mayor
ATTEST:
____________________________
Britt Avrit, MMC, City Clerk
56
Site Map
14904 Sobey Road APN 397-04-014
Owner/Applicant: James Juehuihong and Connie Minghui Sheng
Meeting Date: December 4, 2024
57
OWNER'S STATEMENT
WE HEREBY STATE THAT WE ARE THE OWNERS OF OR HAVE SOME RIGHT, TITLE
OR INTEREST IN AND TO THE REAL PROPERTY INCLUDED WITHIN THE SUBDIVISION
SHOWN ON THE MAP; THAT WE ARE THE ONLY PERSONS WHOSE CONSENT IS
NECESSARY TO PASS A CLEAR TITLE TO SAID REAL PROPERTY; THAT WE HEREBY
CONSENT TO THE MAKING OF SAID MAP AND SUBDIVISION AS SHOWN WITHIN THE
DISTINCTIVE BORDER LINE.
WE HEREBY DEDICATE TO PUBLIC USE EASEMENTS FOR EMERGENCY ACCESS
PURPOSES ON OR OVER THOSE CERTAIN STRIPS OF LAND DESIGNATED AND
DELINEATED AS "E.A.E" (EMERGENCY ACCESS EASEMENT).
WE ALSO HEREBY RESERVE FOR THE OWNERS OF PARCEL "A" AND PARCEL "B",
THEIR LICENSEES, VISITORS AND TENANTS RECIPROCAL RIGHTS OF INGRESS AND
EGRESS UPON AND OVER THOSE CERTAIN STRIPS OF LAND DESIGNATED AND
DELINEATED AS "P.I.E.E. (PRIVATE INGRESS AND EGRESS EASEMENT). SAID
EASEMENT IS NOT OFFERED, NOR IS IT ACCEPTED FOR DEDICATION BY THE CITY
OF SARATOGA.
AS OWNER:
JAMES JUEHUI HONG AND CONNIE MINGHUI SHENG, TRUSTEES, OF THE
HONG SHENG TRUST DATED DECEMBER 14, 2018
BY:
JAMES JUEHUI HONG,TRUSTEE
BY:
CONNIE MINGHUI SHENG, TRUSTEE
ACKNOWLEDGMENT BY NOTARY PUBLIC
A NOTARY PUBLIC OR OTHER OFFICER COMPLETING THIS CERTIFICATE
VERIFIES ONLY THE IDENTITY OF THE INDIVIDUAL WHO SIGNED THE
DOCUMENT TO WHICH THIS CERTIFICATE IS ATTACHED, AND NOT THE
TRUTHFULNESS, ACCURACY, OR VALIDITY OF THAT DOCUMENT.
STATE OF ________ _ ss
COUNTY OF _______ _
ON , ________ , 2024, BEFORE ME, ________ _
A NOTARTY PUBLIC
PERSONALLY APPEARED _______________ _
WHO PROVED TO ME ON THE BASIS OF SATISFACTORY EVIDENCE TO BE
THE PERSON(S) WHOSE NAME(S) IS/ARE SUBSCRIBED TO THE WITHIN
INSTRUMENT AND ACKNOWLEDGED TO ME THAT HE/SHE/THEY EXECUTED
THE SAME IN HIS/HER/THEIR AUTHORIZED CAPACITY(IES), AND THAT BY
HIS/HER/THEIR SIGNATURE(S) ON THE INSTRUMENT THE PERSON(S), OR
THE ENTITY UPON BEHALF OF WHICH THE PERSON(S) ACTED, EXECUTED
THE INSTRUMENT.
I CERTIFY UNDER PENAL TY OF PERJURY UNDER THE LAWS OF THE STATE
OF CALIFORNIA THAT THE FOREGOING PARAGRAPH IS TRUE AND
CORRECT.
WITNESS MY HAND:
NOTARY'S SIGNATURE: ________________ _
PRINTED NOTARY'S NAME: _______________ _
NOTARY'S PRINCIPAL PLACE OF BUSINESS: _________ _
NOTARY'S COMMISSION NUMBER: _____________ _
EXPIRATION OF NOTARY'S COMMISSION: __________ _
SURVEYOR'S STATEMENT
THIS MAP WAS PREPARED BY ME OR UNDER MY DIRECTION AND IS BASED UPON
A FIELD SURVEY IN CONFORMANCE WITH THE REQUIREMENTS OF THE
SUBDIVISION MAP ACT AND LOCAL ORDINANCE AT THE REQUEST OF JAMES
HONG ON JUNE 09, 2023. I HEREBY STATE THAT THIS PARCEL MAP
SUBSTANTIALLY CONFORMS TO THE APPROVED OR CONDITIONALLY APPROVED
TENTATIVE MAP, IF ANY; THAT THE SURVEY IS TRUE AND COMPLETE AS SHOWN;
THAT ALL MONUMENTS ARE OF THE CHARACTER AND OCCUPY THE POSITIONS
INDICATED; THAT THE MONUMENTS ARE, OR WILL BE, SUFFICIENT TO ENABLE
THE SURVEY TO BE RETRACED.
SHANE R. BARBER L.S. 9097 DATE
SOILS AND GEOLOGICAL REPORT
A SOILS REPORT AND/OR GEOLOGICAL REPORT ON THIS PROPERTY HAS BEEN
PREPARED BY FRANK LEE & ASSOCIATES GEOTECHNICAL CONSULTANTS DATED
NOVEMBER 08, 2022, PROJECT NO. 12444-S1, A COPY OF WHICH HAS BEEN FILED
WITH THE CITY OF SARATOGA.
PARCEL MAP URBAN LOT SPLIT A TWO (2) LOT SUBDIVISION
ALL OF THAT 1.675 ACRE LOT AS DESCRIBED IN THAT GRANT DEED
RECORDED MAY 14, 2010 AS DOCUMENT NO. 20711332, OFFICIAL
RECORDS OF SANTA CLARA COUNTY AND AS SHOWN ON THAT CERTAIN
RECORD OF SURVEY MAP FILED FOR RECORD ON FEBRUARY 23, 1955 IN
BOOK 52 OF MAPS AT PAGE 46, SANTA CLARA COUNTY RECORDS
CITY OF SARATOGA
COUNTY OF SANTA CLARA, STATE OF CALIFORNIA
OCTOBER, 2024 □a �UR�o!!,'E.� t
261 BOEING COURT (925) 344-6461
LIVERMORE, CA 94551
CITY LAND SURVEYOR'S STATEMENT
I HEREBY STATE THAT I HAVE EXAMINED THE HEREON SUBDIVISION MAP AND I AM
SATISFIED THAT SAID MAP IS TECHNICALLY CORRECT.
MARK A. HELTON, LS 7078
CITY OF SARATOGA, CALIFORNIA
LICENSE EXPIRES: 12-31-2024
DATE
CITY ENGINEER'S STATEMENT
NO. 17078 XP. 12-31-2
I HEREBY STATE THAT I HAVE EXAMINED THE HEREON PARCEL MAP; THAT THE
SUBDIVISION AS SHOWN HEREON IS SUBSTANTIALLY THE SAME AS IT APPEARED
ON THE TENTATIVE MAP, IF ANY, AND ANY APPROVED ALTERATIONS THEREOF;
THAT ALL PROVISIONS OF THE SUBDIVISION MAP ACT, AS AMENDED, AND OF ANY
LOCAL ORDINANCE APPLICABLE AT THE TIME OF APPROVAL OF THE TENTATIVE
MAP, IF REQUIRED, HAVE BEEN COMPLIED WITH.
MACEDONIO NUNEZ, RCE # 67482 DATE
CITY OF SARATOGA, CALIFORNIA
RCE EXPIRES: 09-30-2025
RECORDER'S STATEMENT
FILE NO. FEE$ PAID. --------------
ACCEPTED FOR RECORD AND FILED IN BOOK ____ OF MAPS AT
PAGE(S) ____ , SANTA CLARA COUNTY RECORDS, THIS ___ DAY
OF ____ , 2024, AT ____ M. AT THE REQUEST OF BARBER
SURVEYING INC.
REGINA ALCOMENDRAS, COUNTY RECORDER
SANTA CLARA COUNTY, CALIFORNIA
BY: �---------DEPUTY SHEET 1 OF 3
58
59
60
SARATOGA CITY COUNCIL
MEETING DATE:December 4, 2024
DEPARTMENT:Public Works Department
PREPARED BY:Mainini Cabute, Environmental Programs Manager
SUBJECT:Amendment to the West Valley Clean Water Program Authority Joint Powers
Agreement to Rename the Authority
RECOMMENDED ACTION:
Adopt the Resolution approving the amendment to the Joint Powers Agreement creating the
West Valley Clean Water Program Authority to change the name of the Authority to West
Valley Stormwater Authority and authorize the City Manager to take all actions necessary to
implement the name change.
BACKGROUND:
The City of Saratoga has authorization to implement measures that would regulate, improve,
treat, manage, and convey stormwater and its quantity and quality. Together with its Member
Agencies: Campbell, Monte Sereno and Los Gatos, Saratoga has worked cooperatively to
implement these measures. In September 1994, the Member Agencies were among the members
of a Cooperative Agreement for stormwater pollution control coordination. The coordinated
stormwater pollution abatement, control and management effort of the Member Agencies was
previously commonly known as the West Valley Clean Water Program. In 2018, the Member
Agencies created the West Valley Clean Water Program Authority (“Authority”) on behalf of its
member agencies to create a new public entity to coordinate stormwater pollution abatement,
control and management efforts.
When recently conducting public outreach, the Authority determined the communities of the
member agencies often confused the role of the Authority as a water provider rather than an
agency that manages stormwater for the Member Agencies. To correct this misunderstanding and
create greater awareness of the Authority and its responsibilities, the Authority Board determined
the name of the Authority should be changed to West Valley Stormwater Authority.
At its meeting on November 7, 2024, the Authority Board approved the Amendment and
authorized the Executive Director to take all actions necessary to implement the name change if
61
approved by the Member Agencies. Each member agency will be taking the Amendment to its
Council before the end of this calendar year.
ATTACHMENTS:
Attachment A – Amendment
Attachment B –Resolution
62
1
AMENDMENT TO JOINT POWERS AGREEMENT
CREATING THE WEST VALLEY CLEAN WATER PROGRAM AUTHORITY
This AMENDMENT TO JOINT POWERS AGREEMENT CREATING THE WEST
VALLEY CLEAN WATER PROGRAM AUTHORITY (the “Amendment”) is made and
entered into this _____ day of ____________, 2024, by and between the West Valley
Clean Water Program Authority, a California Joint Powers Authority (the “Authority”),
and the City of Campbell, the City of Monte Sereno, the City of Saratoga and the Town
of Los Gatos, municipal corporations of the State of California, hereinafter “Member
Agencies” (collectively) or “Member Agency” (individually).
RECITALS
WHEREAS, each of the Member Agencies to the Agreement is a public agency as
defined in California Government Code section 6500; and
WHEREAS, each of the Member Agencies is either directly or indirectly authorized to
implement measures that would regulate, improve, treat, manage, and convey
stormwater and its quantity and quality;and
WHEREAS, in September 1994, the Member Agencies were among the members of a
Cooperative Agreement for stormwater pollution control coordination; and
WHEREAS, the coordinated stormwater pollution abatement, control and management
effort of the Member Agencies is now commonly known as the West Valley Clean Water
Program; and
WHEREAS, the West Valley Clean Water Program has been a successful and cost-
effective means of collaboratively addressing federal and state stormwater requirements
and regulations within the Member Agencies; and
WHEREAS, in 2018, the Member Agencies created the West Valley Clean Water
Program Authority (“Authority”)on behalf of its member agencies to create a new public
entity to coordinate stormwater pollution abatement, control and management efforts;
and other activities to develop tools and information to assist public and private entities
in complying with stormwater National Pollutant Discharge Elimination System
(“NPDES”) permits and improving surface water quality and enhancing water supplies in
California; and
WHEREAS, when recently conducting public outreach, it was determined that the
communities of the Member Agencies often confuse the role of the Authority as water
provider rather than an agency that manages stormwater in the Member Agencies; and
63
2
WHEREAS, in order to correct that misunderstanding and create greater awareness of
the Authority and its responsibilities, the Member Agencies and the Authority desire to
change the name of the Authority.
NOW, THEREFORE, in consideration of the mutual promises, covenants and conditions
hereinafter set forth, it is agreed by and among the Member Agencies and the Authority
hereto as follows:
AGREEMENT
1. Name of the Authority
(a) As of the Effective Date of this Amendment, the West Valley Clean Water
Program Authority will hereby by known as the West Valley Stormwater
Authority.
(b) Upon the Effective Date of this Amendment, An Amendment of A Joint Powers
Agreement shall be filed with the California Secretary of State in accordance with
Government Code section 6503.5. The Authority shall comply with all other
formation requirements provided under California law.
(c) Upon the Effective Date, any obligations, responsibilities or duties of the West
Valley Clean Water Program Authority through contract or otherwise shall be the
obligations, responsibilities or duties of the West Valley Stormwater Authority.
2. Conflict
Except as expressly provided in this Amendment, all terms of the Agreement shall
remain in full force and effect. To the extent there is a conflict between the terms of the
Amendment and the Agreement, the terms of the Amendment shall control.
3. Effective Date
The effective date (“Effective Date”) of this Agreement shall be the first day of the first
month following the execution of this Agreement by the Member Agencies.
4. Counterparts
This Agreement may be executed in several counterparts, each of which shall be an
original and all of which shall constitute but one and the same instrument.
IN WITNESS THEREOF, the Member Agencies and the Authority have executed
this Agreement on the dates hereafter set forth.
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3
CITY OF CAMPBELL
__________________________
City Manager
Dated:_____________________
ATTESTED:
_____________________________
City Clerk
Approved as to Form:
_____________________________
City Attorney
TOWN OF LOS GATOS
__________________________
Town Manager
Dated:_____________________
ATTESTED:
_____________________________
Town Clerk
Approved as to Form:
_____________________________
Town Attorney
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4
CITY OF MONTE SERENO
__________________________
City Manager
Dated:_____________________
ATTESTED:
_____________________________
City Clerk
Approved as to Form:
_____________________________
City Attorney
CITY OF SARATOGA
__________________________
City Manager
Dated:_____________________
ATTESTED:
_____________________________
City Clerk
Approved as to Form:
_____________________________
City Attorney
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5
WEST VALLEY CLEAN WATER PROGRAM
AUTHORITY
__________________________
Executive Director
Dated:_____________________
Approved as to Form:
_____________________________
Authority Counsel
960799.2
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RESOLUTION NO. XX
RESOLUTION OF THE SARATOGA CITY COUNCIL AUTHORIZING THE CITY
MANAGER TO SIGN THE AMENDMENT TO JOINT POWERS AGREEMENT
CREATING THE WEST VALLEY CLEAN WATER PROGRAM AUTHORITY TO
CHANGE THE NAME OF THE AUTHORITY
WHEREAS, in 2018, the Cities of Campbell, Monte Sereno and Saratoga and the Town
of Los Gatos (collectively referred to as “Member Agencies”) created the West Valley
Clean Water Program Authority (“Authority”) on behalf of its member agencies to create
a new public entity to coordinate stormwater pollution abatement, control and
management efforts; and other activities to develop tools and information to assist
public and private entities in complying with stormwater National Pollutant Discharge
Elimination System (“NPDES”) permits and improving surface water quality and
enhancing water supplies in California; and
WHEREAS, when recently conducting public outreach, it was determined that the
communities of the Member Agencies often confuse the role of the Authority as water
provider rather than an agency that manages stormwater in the Member Agencies; and
WHEREAS, in order to correct that misunderstanding and create greater awareness of
the Authority and its responsibilities, the City of Saratoga desires to change the name of
the Authority; and
WHEREAS,to effectuate the change, the Joint Powers Agreement creating the
Authority must be amended; and
WHEREAS,the City of Saratoga desires to amend the Joint Powers Agreement.
BE IT RESOLVED BY THE SARATOGA CITY COUNCIL that the City Manager
is hereby authorized to execute the document entitled “AMENDMENT TO JOINT
POWERS AGREEMENT CREATING THE WEST VALLEY CLEAN WATER PROGRAM
AUTHORITY”, a copy of which is attached hereto as Exhibit A.
BE IT FURTHER RESOLVED that the City Manager is authorized to take all
necessary actions to effectuate the change.
BE IT FURTHER RESOLVED that any obligations, responsibilities or duties of
the West Valley Clean Water Program Authority through contract or otherwise shall be
the obligations, responsibilities or duties of the West Valley Stormwater Authority.
This resolution was passed and adopted by the Saratoga City Council at a
regularly scheduled meeting on the 4th day of December, by the following vote:
AYES:
NOES:
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ABSENT:
ABSTAIN:
Yan Zhao, Mayor
ATTEST:
Britt Avrit, MMC, City Clerk
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SARATOGA CITY COUNCIL
MEETING DATE:December 4, 2024
DEPARTMENT:Administrative Services
PREPARED BY:Ann Xu, Finance Manager
SUBJECT AB1600 Development Impact Fee Annual Report
RECOMMENDED ACTION:
Review and accept the annual AB1600 Development Impact Fee report for the fiscal year ended
June 30, 2024.
REVISIONS & UPDATES:
Staff report revised to correct the project name from "Hakone Gardens Neighbor Wood
Fence Replacement" to "Bellgrove Park Playground," as reflected in the Park In-lieu Fee
Summary.
Attachment A has been updated to remove the Hakone Gardens Neighbor Wood Fence
Replacement and to include Bellgrove Park Playground, Congress Springs Park Concrete
Repair, and El Quito Park Community Garden.
BACKGROUND:
As required under AB1600 accounting guidelines, this report provides:
1. A brief description of the type of fee;
2. The amount of the fee;
3. Beginning and ending balances of the fees;
4. Total fees collected and the interest earned, if applicable;
5. Identification of the public improvement the fees were used for;
6. Identification and timeline of public improvements that fees will be used for;
7. Description and uses for transfers, refunds, or loans of fees, if applicable.
The AB1600 Development Impact Fee that the City collects is also known as the Park-In-Lieu
Fee.
Under Saratoga’s Municipal Code 14-25.080, as a condition of approval, a sub-divider/owner shall
either dedicate a portion of land or pay a fee in lieu thereof, or a combination of both at the option
of the City, for the purpose of providing park or recreational facilities for each new parcel.
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Five acres of parkland per 1,000 residents is the standard promulgated by the National Recreation
and Parks Association and is a common metric utilized by other communities in California to
measure adequacy of parkland. The Open Space and Conservation Element of the City’s General
Plan recognized that additional parkland must be protected and adopted this goal to provide at least
five acres of parkland per 1,000 residents to maintain the City’s existing character as a small-town
community surrounded by rural and open space.
In support of this goal, the City established a Development Impact Fee per new parcel to provide
funding for increased usage and additional park requirements brought on by the new development
within the City. The Park-In-Lieu Fee per subdivided parcel is calculated based upon the
following formulas:
Single Family Residential Unit:
(2.7 people per household) X (5 acres per 1,000 residents) X ($2.4 million per acre)
= $32,343
Multi-Family Residential Unit:
(1.8 people per household) X (5 acres per 1,000 residents) X ($2.4 million per acre)
= $21,562
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Park In-lieu Fee Summary
The table below summarizes the activity for the Park-In-Lieu Fees collected over the last fivefiscal
years and utilized as of June 30, 2024. Remaining Park-In-Lieu Fees are re-budgeted into the
assigned capital project for use in the next fiscal year, as shown in the far-right, gray-shaded
column:
The $1,384,907 balance remaining as of June 30, 2024, $1,273,846 is already budgeted for FY
2024-25.
The remaining unallocated balance of $111,061 plus future Park-in-Lieu fees will be applied to
park improvement projects as directed by Council through the annual Capital Improvement Plan
budget process.
ATTACHMENTS:
Attachment A – Park-in-Lieu Project List
Budgeted
2018-19 2019-20 2020-21 2021-22 2022-23 2023-24 2024-25
Beginning balance 399,846$237,474$ 213,363$299,082$ 1,172,556$1,048,701$1,384,907$
Sources:
Park-In-Lieu Fees - - 117,804 970,299 128,372 549,831 -
Funds from closed projects 9,328 - - - - - -
Uses:
Hakone Village to Quarry Park Walkway 9,320 - - - - - -
Saratoga Village to Quarry Park Walkway 14,878 - - - - - 223,811
Park & Safety Trail Improvements 42,956 - - - - - -
Quito/Pollard Road Open Space Impr.54,546 18,616 - - - - -
Quarry Park Pond Walkway Clearing 50,000 - - - - - -
Hakone Gardens Infrastructure Impr.- 5,495 32,085 - 409 56,172 25,838
Orchard Irrigation & Tree - - - 89,053 37,710 -
Hakone Gardens Fence - - - - - 69,250 -
Quarry Park Maint. Building - - - - - 23,850 11,150
Bellgrove Park Playground 150,000
Congress Springs Park Concrete Repair 85,000
Beauchamps Park Playground - - - - 60,079 -
El Quito Park Pickleball - - - - 152,784 258 110,387
El Quito Park Community Garden 157,000
Joe's Trail Phase 2 - - - - 1,245 130,755
Joe's Trail Phase 3 - - - - - 264,000
Villa Oaks Quarry Trail - - - - - - 30,000
Hakone to Quarry Trail - - - - - - 50,000
Park and Trail Fire Mitigation - - - - - 64,095 35,905
Remaining Available Funds:237,474$213,363$ 299,082$1,180,328$1,048,701$1,384,907$111,061$
Park In Lieu Development Fees
Actual
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City of Saratoga
Annual Status Report on Development Impact Fee Projects
FY 2023/24
9222-004 Annual Hakone Gardens Infrastructure
% Funded by Fee: 33%
Origination Year: FY 08/09
Planned Completion Year: On-going
9222-009 Hakone Gardens Neighbor Wood Fence Replacement
% Funded by Fee: 100%
Origination Year: FY 22/23
Planned Completion Year: FY 22/23
9226-005 Quarry Park Maintenance Building Utility Project
% Funded by Fee: 100%
Origination Year: FY 22/23
Planned Completion Year: FY 24/25
9233-001 Bellgrove Park Playground Replacement
% Funded by Fee: 100%
Origination Year: FY 24/25
Planned Completion Year: FY 24/25
9251-001 Congress Springs Park Concrete Repairs
% Funded by Fee: 100%
Origination Year: FY 24/25
Planned Completion Year: FY 24/25
9252-003 El Quito Park Pickleball Courts
% Funded by Fee: 100%
Origination Year: FY 22/23
Planned Completion Year: FY 24/25
9252-003 El Quito Park Community Garden Improvement
% Funded by Fee: 100%
Origination Year: FY 24/25
Planned Completion Year: FY 24/25
9274-003 Joe’s Trail Phases 2 & 3
9274-004 % Funded by Fee: 100%
Origination Year: FY 08/09
Planned Completion Year: Ongoing
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2
9277-004 Saratoga Village to Quarry Park Walkway
% Funded by Fee: 55%
Origination Year: FY 17/18
Planned Completion Year: FY 26/27
9277-005 Village Oaks Bridge Reconstruction and Erosion Control
% Funded by Fee: 100%
Origination Year: FY 22/23
Planned Completion Year: FY 24/25
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3
9277-006 Hakone Gardens to Quarry Park Trail Gap Closure Phase I
% Funded by Fee: 100%
Origination Year: FY 22/23
Planned Completion Year: FY 26/27
9281-005 Park and Trail Fire Mitigation
% Funded by Fee: 50%
Origination Year: FY 22/23
Planned Completion Year: Ongoing
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SARATOGA CITY COUNCIL
MEETING DATE:December 4, 2024
DEPARTMENT:Administrative Services
PREPARED BY:Ryan Hinchman, Administrative Services Director
Ann Xu, Finance Manager
SUBJECT: Annual Comprehensive Financial Report (ACFR)
RECOMMENDED ACTION:
Receive and file the Annual Comprehensive Financial Report (ACFR) and related reports and
direct City staff to prepare and post the City’s Annual Financial Transactions Report using the
financial statements contained in the ACFR and in accordance with State law.
BACKGROUND:
The City’s independent auditor Moss, Levy & Hartzheim, (MLH) has confirmed the ACFR for the
fiscal year ended June 30, 2024, Attachment A, is free from material misstatements and fairly
represents the City’s financial position. The auditor further provided clarification on several points
worth reiterating as follows:
Notable Revenue Change.Revenue increased by $4.4 million primarily in charges for
services and property tax.
Notable Expenditure Change.Expenditures saw a notable decrease of $5.2 million,
mostly capital timing and lower contract service costs.
Internal Controls.MLH found no material deficiencies in internal controls identified as
part of its Statement of Auditing Standard 112 (SAS 112) Report on Internal Controls.
Reportable Errors. MLH found no reportable compliance issues or deficiencies in its
review of the City’s financial records as part of its testing for Statement of Auditing
Standard 114 (SAS 114) Report on Communication to Governance.
Award of Excellence.The City received the Government Finance Officers Association’s
(GFOA) Certificate of Achievement for Excellence in Financial Reporting Program for
the prior fiscal year ended June 30, 2023.
ATTACHMENTS:
Attachment A – 2023-24 Annual Comprehensive Financial Report
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City of Saratoga, California
Annual Comprehensive Financial Report
For the fiscal year ended June 30, 2024
77
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78
CITY OF SARATOGA
ANNUAL COMPREHENSIVE FINANCIAL REPORT
FOR THE FISCAL YEAR ENDED JUNE 30, 2024
1
T ABLE OF C ONTENTS
I NTRODUCTORY SECTION
Letter of Transmittal ......................................................................................................... 5
GFOA Certificate of Achievement for Excellence in Financial Reporting ......................... 11
Principal Officers of the City .......................................................................................... 13
Organization Chart ......................................................................................................... 15
F INANCIAL S ECTION
Independent Auditors’ Report ........................................................................................... 19
Management’s Discussion and Analysis (Required Supplementary Information) ............. 22
Basic Financial Statements:
Government-Wide Financial Statements
Statement of Net Position .......................................................................................... 37
Statement of Activities .............................................................................................. 39
Fund Financial Statements
Governmental Funds:
Balance Sheet ........................................................................................................... 40
Reconciliation of the Government Funds Balance Sheet
to the Government-Wide Financial Statement of Net Position ................................ 43
Statement of Revenues, Expenditures and Changes in Fund Balances ......................... 44
Reconciliation of the Governmental Funds Statement of Revenues,
Expenditures and Changes in Fund Balances to the Government-Wide
Statement of Activities and Changes in Net Position ............................................. 46
Proprietary Funds:
Statement of Net Position .......................................................................................... 47
Statement of Revenues, Expenses, and Changes in Fund Net Position ......................... 48
Statement of Cash Flows ........................................................................................... 49
Fiduciary Funds:
Statement of Fiduciary Net Position .......................................................................... 50
Statement of Changes in Fiduciary Net Position ......................................................... 51
Basic Financial Statement Notes:
Notes to the Basic Financial Statements ..................................................................... 55
Required Supplementary Information
Budgetary Information .............................................................................................. 91
Pension Information .................................................................................................. 93
OPEB Information ..................................................................................................... 95
Notes to Required Supplementary Information ........................................................... 97
79
CITY OF SARATOGA
ANNUAL COMPREHENSIVE FINANCIAL REPORT
FOR THE FISCAL YEAR ENDED JUNE 30, 2024
2
T ABLE OF C ONTENTS C ONTINUED
S UPPLEMENTARY I NFORMATION:
Non-Major Governmental Funds
Combining Balance Sheets ...................................................................................... 104
Combining Statement of Revenues, Expenditures and Changes in Fund Balances ...... 106
Combining Statement of Revenues, Expenditures and Changes in Fund Balances
– Budget and Actual:
Capital Improvements Capital Projects Fund ...................................................... 108
Gas Tax Special Revenue Fund .......................................................................... 109
Landscape & Lighting Districts Special Revenue Fund ....................................... 110
Stormwater Maintenance District Special Revenue Fund .................................... 111
Tree Fines Special Revenue Fund ....................................................................... 112
Park In-Lieu Fees Special Revenue Fund ............................................................ 113
Storm 2023 Special Revenue Fund ..................................................................... 114
Grants CIP Capital Projects Fund ....................................................................... 115
Library Bond Debt Service Fund ........................................................................ 116
Internal Service Funds
Combining Statement of Net Position ...................................................................... 118
Combining Statement of Revenues, Expenses, and Change in Fund Balance ............. 120
Combining Statement of Cash Flows ....................................................................... 122
Custodial Funds
Combining Statement of Fiduciary Net Position ....................................................... 126
Combining Statement of Changes in Fiduciary Net Position ..................................... 127
Statistical Section (Unaudited)
Net Position by Component ..................................................................................... 130
Changes in Net Position .......................................................................................... 132
Fund Balance of Governmental Funds ...................................................................... 134
Governmental Activities Tax Revenues by Source ................................................... 136
Changes in Fund Balances of Governmental Funds .................................................. 138
Property Tax Rates - Direct and Overlapping Governments ...................................... 140
Assessed Value of Taxable Property ........................................................................ 142
Principal Property Taxpayers ................................................................................... 143
Property Tax Levies and Collections ........................................................................ 144
Ratios of Outstanding Debt by Type ........................................................................ 145
Ratios of General Bonded Debt Outstanding ............................................................ 146
Legal Debt Margin Information ............................................................................... 148
Direct and Overlapping Governmental Activities Debt ............................................. 150
Demographic and Economic Statistics ..................................................................... 151
Principal Employers ............................................................................................... 152
Full-Time Equivalent City Government Employees by Function ............................... 153
Operating Indicators by Function ............................................................................. 154
Capital Asset Statistics by Function ......................................................................... 156
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3
INTRODUCTORY SECTION
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4
THIS PAGE INTENTIONALLY LEFT BLANK
82
Incorporated October 22, 1956
CITY OF SARATOGA
13777 FRUITVALE AVENUE • SARATOGA, CALIFORNIA 95070 • (408) 868-1200
COUNCIL MEMBERS:
Belal Aftab
Chuck Page
Kookie Fitzsimmons
Tina Walia
Yan Zhao
5
December 04, 2024
To the Residents of Saratoga, Honorable Mayor, Vice Mayor, and members of the City Council
We are pleased to present the Annual Comprehensive Financial Report (ACFR) for the City of Saratoga for the
fiscal year ended June 30, 2024. This transmittal letter provides an overview of the City’s finances, services,
achievements and economic prospects for readers without a technical background in accounting or finance.
Readers desiring a more detailed discussion of the City’s financial results may refer to the Management's
Discussion and Analysis in the Financial Section.
The ACFR is submitted in accordance with mandated statutes that require the City to issue a report on its financial
position and activity, and that an independent firm of certified public accountants audit the report. This annual
report was prepared in accordance with accounting principles generally accepted in the United States of America.
City Management is responsible for both the accuracy of the data and the completeness and fairness of the
presentation, including all disclosures.
To provide a reasonable basis for making these representations, the City of Saratoga has established internal
controls to provide reasonable, rather than absolute, assurance that the financial statements will be free of material
misstatement. To the best of our knowledge and belief, the enclosed data is accurate in all material respects and
reported in a manner designed to present fairly the financial position and results of operations of the City’s various
funds. This report intends to present the reader with a comprehensive view of the City’s financial position and
the results of its operations for the fiscal year ending June 30, 2024, along with additional disclosures and financial
information designed to enable the reader to gain an understanding of the City’s financial activities.
The report was prepared as prescribed in Governmental Accounting Standards Board (GASB) Statement No. 34,
Basic Financial Statements and Management’s Discussions and Analysis for State and Local Governments. To
facilitate the public’s understanding and usefulness of the City of Saratoga’s financial statements, GASB
Statement 34 requires that management provide a narrative introduction, overview, and analysis to accompany
the basic financial statements in the form of Management’s Discussion and Analysis (MD&A). In addition, this
Letter of Transmittal is provided as a complement to the MD&A and should be read in conjunction with the
MD&A.
Unaudited sections of this document are presented to supplement the basic financial statements. While not
audited, the supplemental information is required by the Governmental Accounting Standards Board, who
considers it to be an essential part of financial reporting for operational, economic, and historical context.
THE REPORTING ENTITY AND ITS SERVICES
The City of Saratoga (City), incorporated in 1956, is located 40 miles south of San Francisco in the Santa Clara
Valley. The City currently covers a land area of approximately 12 square miles and contains a population of
30,567 as of January 1, 2023 (a decrease of 191 people from January 1, 2022), as reported by the California
Department of Finance. The City is a general law city of the State of California and operates under a council-
manager form of government. Policymaking and legislative authority are vested in the City Council, which
consists of a Mayor, Vice Mayor, and three additional Council members. City Council members are elected at
large for staggered four-year terms. The Mayor is selected annually by the City Council. The City Council is
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responsible for, among other things, passing ordinances, adopting the budget, appointing members to the
City’s seven advisory commissions and hiring the City Manager and City Attorney. The City Manager is
responsible for implementing the policies and ordinances of the City Council and overseeing the daily operations
of the City.
The City provides a range of services including public safety, development regulation, public works, community
and recreation activities and events, and general administrative functions. Some City operations are supplemented
with service contracts including law enforcement, traffic engineering services, infrastructure maintenance, and
legal services. Several typical city services are delivered through other agencies such as fire protection,
sanitary sewer, solid waste and recycling, and water service.
The City is also committed to citizen participation in the evaluation and enhancement of services. Saratoga
residents who wish to assist the City Council in forming government policy may do so by serving on an advisory
commission. The commissions act in an advisory capacity to the City Council, and are comprised of the Planning
Commission, Heritage Preservation Commission, Library and Public Art Commission, Parks and Recreation
Commission, Traffic Safety Commission, and Youth Commission.
The financial reporting entity (the City) includes all the fund activity of the primary government and all
component units. Component units are legally separate entities for which the City is fully accountable. The City
does not currently report any Component Units. Blended component units, although legally separate entities, are
in substance, part of the City’s operations and data from these units are combined with data of the City.
Accordingly, the operations of the Landscaping and Lighting Assessment Districts, the West Valley Clean Water
Program Authority (WVCWP) and the Arrowhead Community Facilities District (CFD) are reported in the City’s
financial statements.
ECONOMIC CONDITIONS AND OUTLOOK
Saratoga is renowned as an appealing residence in Silicon
Valley, known for its top-rated schools, picturesque foothill
neighborhoods, and close proximity to the technology industry.
Primarily residential, the City has minimal commercial or
industrial activity within its boundaries. In the immediate
future, the City's economic forecast is secure, supported by
robust local personal income, steady growth in property values,
and consistent revenues from sales tax, development fees, and
permits.
Property Tax
Property Tax stands as the City’s primary revenue source, making up about 70% of General Fund revenues.
Over the past decade, there has been a consistent uptrend in property tax revenue. Comprising various
property tax assessments, most categories are anticipated to remain stable in the upcoming fiscal year, with
the 2024-25 budget incorporating a 5% increase in base property tax. However, Transfer Taxes are
expected to remain relatively flat due to limited properties for sale, and no growth is projected for Excess
Educational Revenue Augmentation Fund (ERAF) receipts.
Franchise and Encroachment Fees
Franchise and Encroachment Fees are paid by utility services including gas, electricity, water, cable, and solid
waste for the right to conduct business within the City of Saratoga, and use the public right-of-way. The fees are
determined by easement formulas or a percentage of service costs and are a pass-through fee on the utility billings.
Utilities collect the fees from customers and subsequently remit the payments to the City. Generally, these services
are considered necessities in an urban setting, leading to minimal fluctuations in the revenue stream year-over-
year.
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Sales Tax
Saratoga, predominantly residential with limited retail, generates modest Sales Tax revenue compared to
similar-sized cities. In an average year, the City garners around $1.3 million, primarily from restaurants,
grocery/drug stores, and gas stations. Sales tax revenues have rebounded, fully recovering from pandemic-
related lows, however projected sales tax growth is flat given recent trends.
Development Fees
Development Fee revenue encompasses charges for planning reviews, applications, building plan reviews,
engineering assessments, inspections, and associated permits and costs. These regulatory services ensure legal
compliance and community health and safety. While the entire community benefits from regulatory oversight, the
service requester, initiating development changes, bears the primary cost burden. In fiscal year 2022-23, the City
Council approved a user fee study and comprehensive cost allocation plan. The study informed updated fees
effective July 1, 2023, and again in January 2024, aligning with Council's subsidy targets for all services.
American Rescue Plan Act’s State and Local Fiscal Recovery Fund (ARPA SLFRF)
Fiscal year 2021-22 recorded the second half of the ARPA SLFRF allocation to Saratoga totaling $7.2 million
over two years. City Council approved a comprehensive clean water program that meets the objectives of the
ARPA legislation while addressing needed infrastructure improvements across the City’s stormwater system.
The most notable project approved will reduce runoff from the parking plazas in Saratoga Village thereby
reducing runoff of surface contaminants into the watershed. ARPA funds need to be fully committed to
contracts and projects by December 2024, and fully expended by December 2026.
External Factors Impacting Saratoga’s Financial Outlook
External factors may influence Saratoga's future financial outlook despite its current stability. Ongoing high
inflation, elevated interest rates, potential threats to local revenue sources, and the repercussions of extreme
weather events pose potential risks to the City's financial position. Rigorous monitoring of these external
factors allows for early risk identification and strategic planning to mitigate potential impacts on the City's
financial landscape.
Public Safety contract services. The City contracts with the Santa Clara County Sheriff’s Office for
public safety services and the City of San Jose for animal control services. These contracts combined
represent a significant portion of the general fund expenditures. As service organizations, both agencies
will experience similar inflationary pressures on employee salaries and benefits as the City. Both the
animal control and public safety services contracts were renewed in July 2024 and set to expire June 30,
2026.
Employee salaries. The 2024-25 budget includes increases in employee salaries and benefits as outlined
in the current labor agreements. The agreements include a 5.6% cost-of-living increase in 2023-24 and
a 2.39% increase in 2024-25 as part of a negotiated 2-year contract which increased personnel costs.
The impact of inflation on City personnel costs beginning with the 2025-26 budget and beyond is subject
to negotiations that commence in January 2025.
CalPERS pension costs. Inflation has also sparked concerns about an economic downturn and is widely
credited with significant stock market losses in recent months, most notably in the technology sector. If
the recent stock market performance flattens at the current level or worsens, the City’s unfunded pension
liability costs could increase in future years.
Property and Liability Insurance Premiums. The frequency and severity of natural disaster-related
insurance claims in California and across the nation have impacted the cost of maintaining property and
liability insurance. The City has experienced significant increases in premiums over the past several
years. The rapid escalation of premium costs are projected to continue in the near future.
Cost of goods and services. The high inflation environment in fiscal year 2022-23 increased the cost of
bids for public works projects and various contract services have surged at unprecedented rates
compared to previous years. Faced with mounting costs, forthcoming decisions will necessitate an
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evaluation of whether to uphold current service levels at the increased cost or contemplate potential
service reductions to ensure the maintenance of balanced budgets.
Revenue Loss Threats. In 2004, the State permanently reduced the vehicle license fee (VLF) from 2 to
0.65 percent, which reduced funding for cities and counties by approximately $4.4 billion (in 2004
dollars.) To mitigate this impact, the State agreed to backfill the lost VLF revenues dollar-for-dollar by
allocating more property tax revenues to cities and counties. The State Department of Finance has added
language to the State’s 2024-25 budget that threatened the VLF backfill for those agencies that receive
more Educational Revenue Augmentation Fund (ERAF) dollars than required to fund schools up to their
minimum state funding levels (“Excess ERAF”). Fortunately, the State’s budget item was not approved,
however recent court challenges to the Excess ERAF formula continue to threaten the future growth of
this revenue source.
FINANCIAL INFORMATION AND MAJOR INITIATIVES
Financial Controls
City Management is responsible for establishing and maintaining an internal control structure designed to ensure
that the assets of the City are protected from loss, theft, or misuse, and to ensure that adequate accounting data is
compiled to allow for the preparation of financial statements in conformity with generally accepted accounting
principles. The internal control structure is designed to provide reasonable, but not absolute, assurance that these
objectives are met. The concept of reasonable assurance recognizes that: (1) the cost of a control should not
exceed benefits likely to be derived, and (2) the valuation of costs and benefits requires estimates and judgments
by management.
As a recipient of federal, state, and local financial assistance, the City is also responsible for guaranteeing that an
adequate internal control structure is in place to ensure and document compliance with applicable laws and
regulations related to these programs. This internal control structure is subject to periodic evaluation by City
Management.
For cash management, the City practices a passive approach to investments and maintains flexibility by managing
a pooled cash system. Under the pooled cash concept, the City invests the cash of all funds with maturities
planned to coincide with cash needs. Idle cash is invested in certain eligible securities as constrained by law and
further limited by the City’s investment policy. The goals of the City’s investment policy are safety, liquidity,
and yield. Cash management is tracked by fund and reconciled monthly.
In addition, the City maintains extensive budgetary controls. The objective of these controls is to ensure
compliance with legal provisions embodied in the annual appropriated budget approved by the City Council.
Activities of the general fund, special revenue funds, capital projects funds and debt service funds are included in
the annual appropriation.
The level of budgetary control (i.e., the level at which expenditures cannot exceed the appropriated amount) is at
the fund level. The City also maintains an encumbrance accounting system as another method of maintaining
budgetary control. Encumbered amounts lapse at year-end except for the Capital Improvement Projects, which
are multiple-year projects. Occasionally at year-end departments review their respective outstanding
encumbrances of a material nature, and if deemed critical, a recommendation is made to the City Council to
approve by Resolution the re-appropriation of these funds into the following year’s budget.
2023-24 Major Accomplishments
Electronic Plan and Permit Processing: Saratoga continues to refine and promote online services
using web-based planning and building division submittals. In 2023-24, the City began to implement a
new online rooftop solar permitting program. In 2023-24 the Camino portal was discontinued. Plans
for other on-going software implementations will take place in the future.
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Reimagining Facility Rentals: The City entered into a strategic partnership with Los Gatos-Saratoga
Community Health and Recreation (LGS-Rec) to assume management and administration of City
facility and park rentals beginning October 1, 2023. City staff assisted in facilitating the transition to
LGS-Rec for existing customers that regularly use the facility. The transition results in structural
savings of approximately $0.14 million per year.
Pavement Management Program: City Council expanded funding for the Pavement Management
Program CIP allocating $1.337 million from the General Fund’s Capital Reserve to ensure Saratoga
roadways are resurfaced and maintained as needed.
Business System Improvements: The City’s business systems continue to evolve where services are
provided with greater reliance on paperless and electronic systems. The City continues to manage
immediate and long-term business system improvements through a combination of administrative
policy updates, optimization of existing technologies, and training on new systems. Improvements
include implementation of a budgeting and forecasting database and a financial system upgrade.
2024-25 Major Initiatives
ARPA Capital Improvement Plan Projects: Public Works continues to make progress on CIP
projects funded by the American Rescue Plan Act’s (ARPA) $7.2 million allocation to Saratoga;
project descriptions and details begin on page 243. With $5.2 million of funding unspent, the
Saratoga Village Water Quality Improvement project is the largest of these projects, and makes
significant stormwater management improvements to runoff from the Village parking districts into
Saratoga Creek and advances Clean Water initiatives. Other smaller projects will also serve to
improve stormwater runoff and fulfill state mandates. ARPA projects are a key area of focus, as the
projects need to have funds fully committed by December 2024, and expended by December 2026.
Pavement Management Program: City Council expanded funding for the Pavement Management
Program CIP allocating $1.0 million from the General Fund’s Capital Reserve to ensure Saratoga
roadways are resurfaced and maintained as needed.
Online Applications & Permit Processing: Saratoga continues to refine and promote online
services. In 2024-25 CDD will upgrade the TRAKiT online portal which will provide a cloud-based
Planning and Building Division application, review and permitting system. This upgraded version of
eTRAKiT is designed to improve customer service and staff efficiency. Furthermore, the Building
Division will be implementing Symbium, an online solar permitting platform that ultimately helps
customers to obtain self-issued, photovoltaic (PV) permits.
Tree Inventory: In 2024-25 the City will work to develop a Tree Inventory that would include a
comprehensive catalogue of street and public property trees, implementing a web-based tree
management software system for efficient data management, and formulating a multi-year integrated
urban forest maintenance plan. This would help the City be more efficient in its approach to tree
maintenance and mitigation of potential risks from trees. It will also allow for better budget planning
across multiple years to address the mitigation and maintenance work identified in the inventory.
Business System Improvements: The City’s business systems continue to evolve where services
are provided with greater reliance on paperless and electronic systems. Improvements include
implementation of a budgeting and forecasting database, increased use of DocuSign to streamline
electronic signatures, and the continued movement to cloud-based applications for increased
functionality and accessibility.
Speed Survey: The City Traffic Engineer, Fehr and Peers, will conduct a new Speed Survey. The
data collected from a speed survey is used to engineer the safe and efficient flow of traffic across the
City.
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Distinguished Budget Award & Certificate of Achievement for Excellence in Financial Reporting: In 2023,
the Government Finance Officers Association awarded the City of Saratoga the Distinguished Budget Award
for the seventeenth year in a row, and the Certificate of Achievement for Excellence in Financial Reporting
for the twenty-ninth year in a row. These significant awards represent the City’s thoughtful budget
development to enhance the quality of life in the community while ensuring financial transparency and
stability in present and future years.
INDEPENDENT AUDIT
The City engaged Moss, Levy and Hartzheim, LLP to express an opinion on the financial statements based on
their audit. The audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the
financial statements, assessing the accounting principles used and significant estimates made by management,
and evaluating the overall financial statement presentation. Generally accepted auditing standards set forth in the
General Accounting Office’s Government Auditing Standards were used by the auditors in conducting the
engagement. The City’s Annual Financial Report received an unmodified (clean) opinion from the auditors. The
independent auditors’ report is presented as the first component of the financial section of this report.
In addition to meeting the requirements set forth in statutes, the audit was also designed to meet the requirements
of the federal Single Audit Act of 1984, as amended, and the related U.S. Office of Management and Budget’s
Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations. The City’s federal financial
assistance program also received an unqualified (clean) opinion from the auditors.
Awards
The Government Finance Officers Association (GFOA) of the United States and Canada awarded a Certificate
of Achievement to the City for its Excellence in Financial Reporting on the ACFR for the fiscal year ended June
30, 2023 The award acknowledged the City published an easily readable and efficiently organized financial
report. This report satisfied both generally accepted accounting principles and applicable legal requirements.
ACKNOWLEDGEMENTS
The successful completion of the ACFR represents a full fiscal year of dedication and commitment from the
entire city organization with Administrative Services taking the primary lead in managing the City’s resources.
We thank Moss, Levy and Hartzheim for their diligent work completing the annual independent audit. In addition,
we acknowledge the City Council for their ongoing interest and support in planning, conducting, and advising
on the operations of the City in a responsible and representative manner.
Respectfully submitted,
Matt Morley Ryan Hinchman
Matt Morley Ryan Hinchman
City Manager Administrative Services Director
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Government Finance Officers Association
Certificate of
Achievement
for Excellence
in Financial
Reporting
Presented to
City of Saratoga
California
For its Annual Comprehensive
Financial Report
For the Fiscal Year Ended
June 30, 2023
Executive Director/CEO
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13
ANNUAL COMPREHENSIVE FINANCIAL REPRT
FISCAL YEAR ENDED JUNE 30, 2024
CITY COUNCIL
Yan Zhao, Mayor
Belal Aftab, Vice Mayor
Chuck Page
Kookie Fitzsimmons
Tina Walia
APPOINTED OFFICIALS
Matt Morley, City Manager
Richard Taylor, City Attorney
EXECUTIVE TEAM
Bryan Swanson, Community Development Director
John Cherbone, Public Works Director
Leslie Arroyo, Assistant City Manager
Ryan Hinchman, Administrative Services Director
ACFR PREPARATION TEAM
Ryan Hinchman, Administrative Services Director
Ann Xu, Finance Manager
Evangeline Villarico, Accountant I
Gina Scott, Administrative Analyst
Julie Ingraham, Accounting Technician
Isela Reyes, Accounting Technician
Vivian Lu, Senior Accounting Technician
Moss, Levy and Hartzheim LLP
CONTACT INFORMATION
City of Saratoga · Administrative Services Director
13777 Fruitvale Avenue · Saratoga, California 95070 · www.saratoga.ca.us
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Administrative
Services Department
Programs
Administrative Services
Finance
Human Resources
Information Technology
IT Equipment/
Replacement
Office Support
Non-Departmental
Risk Management
Workers Compensation
City Manager &
Community Services
Departments
Programs
City Manager’s Office
City Clerk’s Office
Public Information Office
Public Safety/
Emergency
Preparedness
Recreation
Facility Rentals
Community Engagement
City Funded Events
Community Events
Grants
Community Support
Services
Community
Development
Department
Programs
Development Services
Advanced Planning
Code Compliance
Building Inspection
Facility Maintenance
Furniture, Fixtures, &
Equipment
Public Works
Department
Programs
General Engineering
Development
Engineering
Environmental Services
Streets & Storm Drains
Parks & Landscape
Maintenance
Vehicle & Equipment
Maintenance
Lighting & Landscape
Districts
Capital Improvement
Program
CITY OF SARATOGA ORGANIZATIONAL CHART
Residents of Saratoga
2023 Estimated Population 30,567
City Council
Yan Zhao, Mayor
Belal Aftab, Vice Mayor
Chuck Page
Kookie Fitzsimmons
Tina Walia
City Council
Appointed
Commissions &
Committees
City Manager
Matt Morley
City-wide Totals*
$36.99 million Operating Budget
$13.98 million Capital Budget
56.5 FTEs**
City Attorney
Richard Taylor
Shute, Mihaley &
Weinberger LLP
The City's organizational structure serves as the foundation for translating its mission and strategic goals into
actionable plans and tangible results. By providing a clear framework for operations, decision-making, and
resource allocation, the structure enables the City to effectively pursue its mission and serve its residents.
*2023-24 Adopted budget
**FTE = full time equivalent personnel; 2080 hours per year per 1.0 FTE
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FINANCIAL SECTION
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PARTNERS COMMERCIAL ACCOUNTING & TAX SERVICES GOVERNMENTAL AUDIT SERVICES
CRAIG A HARTZHEIM, CPA 8383 WILSHIRE BLVD., SUITE 800 5800 HANNUM AVE., SUITE E
HADLEY Y HUI, CPA BEVERLY HILLS, CA 90211 CULVER CITY, CA 90230
ALEXANDER C HOM, CPA TEL: 310.670.2745 TEL: 310.670.2745
ADAM V GUISE, CPA FAX: 310.670.1689 FAX: 310.670.1689
TRAVIS J HOLE, CPA www.mlhcpas.com www.mlhcpas.com
WILSON LAM, CPA
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OFFICES: BEVERLY HILLS ∙ CULVER CITY ∙ SANTA MARIA
MEMBER AMERICAN INSTITUTE OF C.P.A.’S ∙ CALIFORNIA SOCIETY OF MUNICIPAL FINANCE OFFICERS ∙ CALIFORNIA ASSOCIATION OF SCHOOL BUSINESS OFFICIALS
INDEPENDENT AUDITOR’S REPORT
To the Honorable Mayor and Members
of the City Council of the City of Saratoga
California
Opinions
We have audited the accompanying financial statements of the governmental activities, each major fund, and the
aggregate remaining fund information of the City of Saratoga (the City), as of and for the fiscal year ended June
30, 2024, and the related notes to the financial statements, which collectively comprise the City’s basic financial
statements as listed in the table of contents.
In our opinion, the financial statements referred to above present fairly, in all material respects, the respective
financial position of the governmental activities, each major fund, and the aggregate remaining fund information of
the City, as of June 30, 2024, and the respective changes in financial position for the fiscal year then ended in
accordance with accounting principles generally accepted in the United States of America.
Basis for Opinions
We conducted our audit in accordance with auditing standards generally accepted in the United States of America
and those standards applicable to financial audits contained in Government Auditing Standards issued by the
Comptroller General of the United States. Our responsibilities under those standards are further described in the
Auditor’s Responsibilities for the Audit of the Financial Statements section of our report. We are required to be
independent of the City, and to meet our other ethical responsibilities, in accordance with the relevant ethical
requirements relating to our audit. We believe that the audit evidence we have obtained is sufficient and appropriate
to provide a basis for our audit opinions.
Responsibilities of Management for the Financial Statements
Management is responsible for the preparation and fair presentation of the financial statements in accordance with
accounting principles generally accepted in the United States of America, and for the design, implementation, and
maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free
from material misstatement, whether due to fraud or error.
In preparing the financial statements, management is required to evaluate whether there are conditions or events,
considered in the aggregate, that raise substantial doubt about the City’s ability to continue as a going concern for
twelve months beyond the financial statement date, including any currently known information that may raise
substantial doubt shortly thereafter.
Auditor’s Responsibilities for the Audit of the Financial Statements
Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from
material misstatement, whether due to fraud or error, and to issue an auditor’s report that includes our opinions.
Reasonable assurance is a high level of assurance but is not absolute assurance and therefore is not a guarantee
that an audit conducted in accordance with generally accepted auditing standards and Government Auditing
Standards will always detect a material misstatement when it exists. The risk of not detecting a material
misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery,
intentional omissions, misrepresentations, or the override of internal control. Misstatements are considered material
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if there is a substantial likelihood that, individually or in the aggregate, they would influence the judgment made by
a reasonable user based on the financial statements.
In performing an audit in accordance with generally accepted auditing standards and Government Auditing
Standards, we:
Exercise professional judgment and maintain professional skepticism throughout the audit.
Identify and assess the risks of material misstatement of the financial statements, whether due to fraud or
error, and design and perform audit procedures responsive to those risks. Such procedures include
examining, on a test basis, evidence regarding the amounts and disclosures in the financial statements.
Obtain an understanding of internal control relevant to the audit in order to design audit procedures that are
appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of
the City’s internal control. Accordingly, no such opinion is expressed.
Evaluate the appropriateness of accounting policies used and the reasonableness of significant accounting
estimates made by management, as well as evaluate the overall presentation of the financial statements.
Conclude whether, in our judgment, there are conditions or events, considered in the aggregate, that raise
substantial doubt about the City’s ability to continue as a going concern for a reasonable period of time.
We are required to communicate with those charged with governance regarding, among other matters, the planned
scope and timing of the audit, significant audit findings, and certain internal control-related matters that we identified
during the audit.
Required Supplementary Information
Accounting principles generally accepted in the United States of America require that the management’s discussion
and analysis, the budgetary comparison information for the General and major Special Revenue funds, Schedule
of the City’s Proportionate Share of the Net Pension Liability, and Schedule of Pension Plan Contributions be
presented to supplement the basic financial statements. Such information is the responsibility of management and,
although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board,
who considers it to be an essential part of financial reporting for placing the basic financial statements in an
appropriate operational, economic, or historical context. We have applied certain limited procedures to the required
supplementary information in accordance with auditing standards generally accepted in the United States of
America, which consisted of inquiries of management about the methods of preparing the information and
comparing the information for consistency with management’s responses to our inquiries, the basic financial
statements, and other knowledge we obtained during our audit of the basic financial statements. We do not express
an opinion or provide any assurance on the information because the limited procedures do not provide us with
sufficient evidence to express an opinion or provide any assurance.
Supplementary Information
Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise
the City’s basic financial statements. The combining and individual nonmajor governmental fund financial
statements and budgetary comparison schedules are presented for purposes of additional analysis and are not a
required part of the basic financial statements. Such information is the responsibility of management and was
derived from and relates directly to the underlying accounting and other records used to prepare the basic financial
statements. The information has been subjected to the auditing procedures applied in the audit of the basic financial
statements and certain additional procedures, including comparing and reconciling such information directly to the
underlying accounting and other records used to prepare the basic financial statements or to the basic financial
statements themselves, and other additional procedures in accordance with auditing standards generally accepted
in the United States of America. In our opinion, the combining and individual nonmajor governmental fund financial
statements and budgetary comparison schedules are fairly stated, in all material respects, in relation to the basic
financial statements as a whole.
Other Information
Management is responsible for the other information included in the annual report. The other information comprises
the introductory and statistical sections but does not include the basic financial statements and our auditor’s report
thereon. Our opinions on the basic financial statements do not cover the other information, and we do not express
an opinion or any form of assurance thereon.
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In connection with our audit of the basic financial statements, our responsibility is to read the other information and
consider whether a material inconsistency exists between the other information and the basic financial statements,
or the other information otherwise appears to be materially misstated. If, based on the work performed, we conclude
that an uncorrected material misstatement of the other information exists, we are required to describe it in our report.
Other Reporting Required by Government Auditing Standards
In accordance with Government Auditing Standards, we have also issued our report dated November 15, 2024, on
our consideration of the City’s internal control over financial reporting and on our tests of its compliance with certain
provisions of laws, regulations, contracts, and grant agreements and other matters. The purpose of that report is to
describe the scope of our testing of internal control over financial reporting and compliance and the results of that
testing, and not to provide an opinion on internal control over financial reporting or on compliance. That report is an
integral part of an audit performed in accordance with Government Auditing Standards in considering the City’s
internal control over financial reporting and compliance.
Moss, Levy & Hartzheim, LLP
Culver City, California
November 15, 2024
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CITY OF SARATOGA
MANAGEMENT’S DISCUSSION AND ANALYSIS
FOR THE FISCAL YEAR ENDED JUNE 30, 2024
22
INTRODUCTION
The Management’s Discussion and Analysis (MD&A) is a required section of the City’s Annual
Comprehensive Financial Report (ACFR), as shown in the overview below. The purpose of the MD&A is
to present discussion and analysis of the City’s financial performance during the fiscal year that ended on
June 30, 2024. This report will (1) focus on significant financial issues, (2) provide an overview of the
City’s financial activity, (3) identify changes in the City’s financial position, (4) identify any individual
fund issues or concerns, and (5) provide descriptions of significant asset and debt activity.
This information, presented in conjunction with the annual Transmittal Letter and Basic Financial
Statements, is intended to provide a comprehensive understanding of the City’s operations and financial
standing.
Required Components of the Annual Financial Report
FISCAL YEAR 2023-24 FINANCIAL HIGHLIGHTS
The City's total net position as of June 30, 2024, was $151.08 million, calculated as total assets and
deferred outflows of $179.97 million, minus total liabilities and deferred inflows of $28.89 million.
This total net position increased by $5.25 million from the previous fiscal year, primarily because of
higher revenues in charges for services and property tax.
Net Position comprised of $117.04 million investment in capital assets net of depreciation and related
debt, $10.46 million restricted for specific purposes, and $23.57 million in Unrestricted Net Position.
Total city-wide revenues of $39.20 million included $29.12 million in general revenues (mainly from
property tax) and $10.08 million in program revenues (primarily from charges for services).
City expenses totaled $33.95 million, with the majority of the expenses related to Public Works ($12.30
million), and General Government Services ($9.59 million).
The Governmental Funds fund balances totaled $36.72 million
$18.04 million in the General Fund which is the City’s primary operating fund
$5.29 million in the American Rescue Plan Act (ARPA) State and Local Fiscal Recovery
Funds (SLFRF) fund
$7.28 million in the Capital Improvement Funds
$6.10 million in Other Governmental Funds
Management’s
Discussion & Analysis
Government-Wide
Financial Statements
Fund
Financial Statements
Notes to the
Financial Statements
Basic
Financial Statements
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CITY OF SARATOGA
MANAGEMENT’S DISCUSSION AND ANALYSIS
FOR THE FISCAL YEAR ENDED JUNE 30, 2024
23
This represents an increase of $5.77 million from the prior fiscal year, mainly due to increased revenues.
It should be noted that the ARPA funds will be expended in future years, which will reduce the total
fund balance.
General Fund revenues totaled $32.62 million and expenditures of $26.99 million. $3.51 million of
general funds were transferred to capital, primarily to fund the Pavement Management Program (PMP)
and priority capital projects. The net result was a $2.88 million increase in General Fund balance.
The City's Net Pension Liability increased by $1.32 million to $11.31 million this fiscal year. This
change reflects CalPERS' latest actuarial valuation, which incorporates investment returns, updated
assumptions, and overall plan experience as of June 30, 2023. To mitigate future costs, the City makes
additional pension payments to reduce this liability. For detailed information, refer to Note 8 in the
Notes to Basic Financial Statements.
In compliance with GASB Statement No.75, Other Post-Employment Benefits (OPEB) are now
reported as a liability in our financial statements. To ensure comparability, we've included a prior period
adjustment for fiscal year 2022-23. For comprehensive information on OPEB, please refer to Note 13.
THE BASIC FINANCIAL STATEMENTS
The Basic Financial Statements are comprised of 1) Government-Wide (City-wide) Financial Statements, and
2) Fund Financial Statements. These two sets of financial statements provide the reader with two different
perspectives of the City's financial activities and financial position.
The Government-Wide Financial Statements
Government-Wide financial statements are prepared on
the accrual basis, which means they measure the flow
of all economic resources of the City as a whole. The
Statement of Net Position and the Statement of
Activities present information about the following:
Governmental Activities - All of the City's basic
services are considered to be governmental activities,
including general government, community
development, public safety, transportation, and, culture
and leisure. These services are supported by general
City revenues such as taxes, and by specific program
revenues such as development and recreation program
fees.
Business-Type Activities - This category includes
enterprise activities such as water, sewer, and utilities.
Unlike governmental services, these activities are
meant to be fully supported by charges paid by users,
based on the services used. The City of Saratoga
currently does not have any business-type activities.
Government-Wide Financial Statements provide a
longer-term view of the City's activities as a whole
and are comprised of the Statement of Net Position
and the Statement of Activities. The Statement of
Net Position provides summary level information
about the financial position of the City, including all
its capital assets and long-term liabilities on a full
accrual basis, similar to that used by corporations.
The Statement of Activities provides summary
level information about the City's revenues and
expenses, also on a full accrual basis, with the
emphasis on measuring net revenues and/or
expenses for each of the City's programs. The
Statement of Activities illustrates the change in Net
Position for the fiscal year.
City financial activities are required to be grouped
as either government activities or business-type
activities. The amounts in the Statement of Net
Position and the Statement of Activities are required
to be separated into governmental activities or
business-type activities in order to distinguish
between the two types of activities. In the case of
the City of Saratoga, there are no business-type
activities as of June 30, 2024.
Government-Wide Financial Statements
Long-term view, including capital assets and long-term
liabilities similar to corporate financial statements.
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CITY OF SARATOGA
MANAGEMENT’S DISCUSSION AND ANALYSIS
FOR THE FISCAL YEAR ENDED JUNE 30, 2024
24
Fund Financial Statements
A fund represents a grouping of related accounts and
is used to maintain control over resources that are
segregated for specific activities or objectives. The
City, like other local governments, uses fund
accounting to ensure and demonstrate compliance
with finance-related legal requirements.
Fund financial statements provide detailed information
about each of the City's most significant funds, called
major funds. The concept of major funds, and the
determination of which funds are classified as major
funds, was established by GASB Statement 34 and
replaces the concept of combining like funds and
presenting them in total. Instead, each major fund is
presented individually, with all non-major funds
summarized and presented in a single column.
Subordinate schedules present the detail of these non-
major funds. Major funds present the major activities
of the City for the fiscal year, and may change from
year to year as a result of changes in the pattern of the City's activities. The City's funds are segregated into
three types: governmental funds, proprietary funds, and fiduciary funds.
•The City's basic services are reported in governmental funds, which focus on how money flows
into and out of those funds and the balances available at fiscal year-end. Financial statements are
prepared on the modified accrual basis, which means they measure only current financial resources
and uses. Carrying amounts for capital assets and other long-lived assets, along with long-term
liabilities are not presented on the balance sheet in the governmental fund financial statements.
Unlike the Government-Wide financial statements, Governmental Fund financial statements focus
on near-term inflows and outflows of spendable resources, as well as on balances of spendable
resources available at the end of the fiscal year. Such information may be useful in evaluating the
City's near-term financing requirements.
Governmental Funds
•Internal service funds are an accounting device used to accumulate and allocate costs internally
among the City’s various functions. The City uses internal service funds to account for
liability/risk management, worker’s compensation, office equipment support services, information
technology services, vehicle and building maintenance, and vehicle and information technology
equipment replacement. Because internal service funds primarily benefit governmental functions,
they have been included with the governmental activities in the Government-Wide financial
statements.
Proprietary Funds
•These funds account for assets held by the City in a trustee capacity or as an agent for individuals,
private organizations, other governmental units, and/or other funds. Fiduciary funds are not
reflected in the government-wide financial statements because these resources are not available to
support the City's programs. The City reports two fiduciary funds: The West Valley Clean Water
Program and the 2018 Arrowhead Community Facilities District (CFD) Bond. Additional
information regarding these funds can be found in Note 1 of the financial statements.
Fiduciary Funds
Fund Financial Statements report the City's
operations in more detail than Government-Wide
statements and focus primarily on the short-term
activities of the City's General Fund and other major
funds. The Fund Financial Statements measure
current revenues and expenditures and fund
balances; they exclude capital assets, long-term
debt, and other long-term amounts.
Major funds account for the major financial
activities of the City and are presented individually,
while the activities of non-major funds are presented
in summary with subordinate schedules presenting
the detail for each of these other funds in the
Supplementary Information section. Major funds
are explained below.
Fund Financial Statements
Near-term view, measuring current revenues,
expenditures, and fund balances.
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CITY OF SARATOGA
MANAGEMENT’S DISCUSSION AND ANALYSIS
FOR THE FISCAL YEAR ENDED JUNE 30, 2024
25
NOTES TO THE FINANCIAL STATEMENTS
Notes to the Financial Statements provide additional information that is essential to a full understanding of the
data provided in the government-wide and fund financial statements. The notes can be found immediately
following the fund financial statements.
REQUIRED SUPPLEMENTARY INFORMATION
Required supplementary information, other than presented in this MD&A, follows the Notes Section and
includes a budgetary comparison for the General Fund as presented in the Governmental Fund Financial
Statements, Schedules of the City’s Proportionate share of Net Pension Liability and Pension Contributions,
Changes in OPEB and OPEB Contributions, and information on the modified approach for city streets and
infrastructure.
SUPPLEMENTARY INFORMATION
Combining and individual fund statements and schedules are included to provide additional information on
non-major governmental funds including special revenue, debt service, and capital project funds, as well as
proprietary internal service fund information and uses of capital assets. An un-audited statistical section
provides historical and current data on financial trends, revenue and debt capacity, demographic and
economic information, and operating information.
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CITY OF SARATOGA
MANAGEMENT’S DISCUSSION AND ANALYSIS
FOR THE FISCAL YEAR ENDED JUNE 30, 2024
26
GOVERNMENT-WIDE FINANCIAL ANALYSIS
Net Position serves over time as an indicator of the City's financial position. The City's Total Net Position
increased $5,246,005 in Fiscal Year 2023-24. The primary reason for the increase in net position was due to
increases in revenue previously mentioned. The most significant portion of the City's Net Position
($117,042,752 or 77%) accounts for its investment in capital assets, (e.g., land, buildings, general government
infrastructure, equipment, etc.) less depreciation and any related debt used to acquire those assets that are still
outstanding. These capital assets represent infrastructure which provides services to the community and are not
available for future spending. Of the City’s Total Net Position, $10,464,369 or 7% is subject to external
restrictions on how the funding may be used. The remaining balance of $23,572,183, or 16% of the City's Net
Position, is unrestricted and may be used to meet the City's ongoing obligations to the community and creditors.
Table 1 – Net Position
Governmental Activities
2024 2023 Change
Assets
Current assets 48,911,933$ 44,391,010$ 4,520,923$
Leases receivable (GASB No.87)584,689 643,537 (58,848)
Capital assets, net 122,992,894 123,530,396 (537,502)
Total Assets 172,489,516 168,564,943 3,924,573
Deferred Outflow of Resources
OPEB related 95,341 95,341
Pension related 7,384,207 7,204,712 179,495
Total Deferred Outflow of Resources 7,479,548 7,204,712 274,836
Liabilities
Current liabilities 6,483,628 8,069,495 (1,585,867)
Long-term liabilities 20,224,088 17,509,273 2,714,815
Total Liabilities 26,707,716 25,578,768 1,128,948
Deferred Inflow of Resources
OPEB related 314,587 314,587
Pension related 1,308,783 1,418,107 (109,324)
Lease related 558,674 629,523 (70,849)
Total Deferred Inflow of Resources 2,182,044 2,047,630 134,414
Net Position
Net investment in capital assets 117,042,752 116,948,362 94,390
Restricted for special assessment funds 1,144,606 1,001,132 143,474
Restricted for public works programs 6,880,593 6,674,320 206,273
Restricted for debt service 1,013,048 910,655 102,393
Restricted for community services 1,426,122 1,101,842 324,280
Unrestricted 23,572,183 21,506,946 2,065,237
Total Net Position 151,079,304$ 148,143,257$ 2,936,047$
Prior Period Adjustments (2,309,958) 2,309,958
Net Position (restated)151,079,304$ 145,833,299$ 5,246,005$
104
CITY OF SARATOGA
MANAGEMENT’S DISCUSSION AND ANALYSIS
FOR THE FISCAL YEAR ENDED JUNE 30, 2024
27
As shown in the below summary of the Statement of Activities table, program revenues increased by
$2,650,577 from the prior fiscal year for governmental activities, and general revenues increased by
$1,711,832 from the prior year. This resulted in a total increase in revenues of $4,362,409. Total Expenses
decreased by $5,188,774 from the prior year primarily due to pension expense adjustments and changes in
capital activity in Public Works.
Table 2 – Statement of Activities
With total program and general revenues for Fiscal Year 2023-24 at $39,198,608 and total expenses at
$33,982,603, the net activity resulted in an increase in Net Position of $5,246,005.
Governmental Activities Increase
Functions/Programs 2024 2023 (Decrease)
Program Revenues
Charges for services 6,242,245$ 4,040,397$ 2,201,848$
Operating grants and contributions 2,439,200 3,178,578 (739,378)
Capital grants and contributions 1,396,828 208,721 1,188,107
Total Program Revenues 10,078,273 7,427,696 2,650,577
General Revenues
Property taxes 19,078,883 17,694,182 1,384,701
Sales taxes 1,253,649 1,381,033 (127,384)
Local taxes 2,382,640 1,588,632 794,008
Other taxes 2,642,686 3,442,530 (799,844)
Intergovernmental revenues 1,603,125 2,182,837 (579,712)
Investment earnings 2,089,856 696,483 1,393,373
Other revenues 69,496 422,806 (353,310)
Total General Revenues 29,120,335 27,408,503 1,711,832
Expens es
General and intergovernmental services 9,592,994 8,922,161 670,833
Public safety 8,199,549 7,744,567 454,982
Public works 12,297,863 16,597,611 (4,299,748)
Community services 835,927 1,501,159 (665,232)
Community development services 2,851,321 4,127,596 (1,276,275)
Interest on long-term debt (unallocated)174,949 248,283 (73,334)
Total Expenses 33,952,603 39,141,377 (5,188,774)
Increase / (Decrease) in Net Position 5,246,005 (4,305,178) 9,551,183
Net Position, Beginning of Year 145,833,299 152,448,435 (6,615,136)
Net Position, End of Year 151,079,304$ 148,143,257$ 2,936,047$
Prior Period Adjustments (2,309,958) 2,309,958
Net Position - Beginning of Fiscal Year (restated)151,079,304$ 145,833,299$ 5,246,005$
105
CITY OF SARATOGA
MANAGEMENT’S DISCUSSION AND ANALYSIS
FOR THE FISCAL YEAR ENDED JUNE 30, 2024
28
Revenues
Revenues in 20234-24 totaled $39,198,608 and comprised primarily of Property Taxes and Charges for
Services.
Charges for services
$6,242,245 16%
Operating grants
and contributions
2,439,200 6%
Capital grants and
contributions
1,396,828 4%
Property taxes
19,078,883 49%
Sales taxes
1,253,649 3%
Local taxes
2,382,640 6%
Other taxes
2,642,686 7%
Intergovernmental
revenues 1,603,125
4%
Investment earnings
2,089,856 5%
Other revenues
69,496 0%
2023-24 Revenues by Category
$-
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
$12,000,000
$14,000,000
$16,000,000
$18,000,000
$20,000,000
FY 2023/24 FY 2022/23
Total Revenues by Category Compared to Prior Fiscal Year
106
CITY OF SARATOGA
MANAGEMENT’S DISCUSSION AND ANALYSIS
FOR THE FISCAL YEAR ENDED JUNE 30, 2024
29
General Revenues increased by $1,1711,832 from the prior fiscal year. The most significant changes
include:
Property Taxes - revenue increased $1,384,701 over the prior fiscal year. The increase is due to the
continuing demand for housing in the region, which has resulted in higher assessed valuations of
property within the City upon turnover.
Investment Earnings - increased by $1,393,373, attributed to an increase in both LAIF interest rate
and CalTRUST interest rate. In fiscal year 2023-24, the City Council authorized investing in Joint
Powers Authority investment pools to increase investment opportunities and gain exposure to different
asset classes.
Capital Grants and Contributions – increased by $1,188,107 because of increased grant activity in
Public Works and Community Development.
Program Revenues increased by $2,650,577 from the prior fiscal year. The most significant changes
include:
Charges for Services - increased by $2,201,848 from the prior fiscal year due to increased building
activity and higher user fees from the City Council adopted comprehensive fee study .The higher
revenue is a result of increased planning and building fees that were implemented 7/1/2023, and updated
again on 1/1/2024
Expenses
Expenses in 20234-24 totaled $39,141,377 and comprised primarily of costs related to Public Works,
General and Intergovernmental Services, and Public Safety. Total expenses include the Net Pension
Liability (NPL) adjustment of $1,034,006 shown in Table 3.
General
services
9,592,994
28%
Public safety
8,199,549
24%
Public works
12,297,863
36%
Community
services
835,927 2%
Community
development
2,851,321 9%
Interest on
debt 174,949
1%
2023-24 Expenses by Category
107
CITY OF SARATOGA
MANAGEMENT’S DISCUSSION AND ANALYSIS
FOR THE FISCAL YEAR ENDED JUNE 30, 2024
30
Fiscal year 2023-24 expenses decreased by $5,188,774 compared to the prior fiscal year, primarily due to
fluctuations in capital outlay activity.
General and Intergovernmental – increased by $670,833 primarily because of increased general
liability insurance premium costs.
Public Safety – increased by $454,982 as a result of Sheriff contract increases.
Public Works - decreased by $4,299,748 due to capital outlay activity, primarily in PMP. Capital costs
often fluctuate year-over-year, and increased capital costs are expected in 2024-25.
Community Services - decreased by $0.67 million due to outsourcing Facility Rentals.
Community Development - decreased by $1.28 million primarily due to lower contract services costs.
Compared to the prior fiscal year, the GASB Stmt No.68 pension expense adjustment decreased expenses
by $2,918,127. This adjustment is broken down as follows:
$-
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
$12,000,000
$14,000,000
$16,000,000
FY 2023/24 FY 2022/23
Total Expenses by Category Compared to Prior Fiscal Year
Increase
2024 2023 (Decrease)
General and intergovernmental services 406,524$ 1,257,915$ (851,391)$
Public works 417,722 1,535,104 (1,117,382)
Community services 15,420 143,670 (128,250)
Community development services 194,340 1,015,444 (821,104)
Total Adjustment 1,034,006$ 3,952,133$ (2,918,127)$
Table 3 - Pension Expense Adjustment by Program
108
CITY OF SARATOGA
MANAGEMENT’S DISCUSSION AND ANALYSIS
FOR THE FISCAL YEAR ENDED JUNE 30, 2024
31
MAJOR AND OTHER GOVERNMENTAL FUNDS: CHANGE IN FUND BALANCE
A summary of the changes in fund balance of the Major Funds and Other Governmental Funds is presented
below:
The General Fund, ARPA/SLFRF fund and Capital Improvement Funds are listed as Major Funds in fiscal
year 2023-24. The Other Governmental Funds category includes thirty-four Landscape and Lighting
Districts and Storm Drain funds (presented as one combined fund in the financials) and the Library Bond
Debt Service Fund. The total net change from fiscal year transactions, including Major Funds and Other
Governmental Funds, was an increase of $5,771,048.
General Fund
As shown in the Major Funds table above, the net change in the General Fund's ending fund balance is an
increase of $2,881,366. General Fund revenue budgets are conservatively based upon prior fiscal year
experience and revenue specific information. Strong interest revenue and the full year receipt of the Solid
Waste encroachment revenue, previously believed to be at risk with the Zolly vs. Oakland case, resulted in
the increased fund balance.
ARPA SLFRF Fund
The ARPA SLFRF fund records the City’s allocation from the ARPA SLFRF and has a net decrease of
$1,182,650 due to continued spending on capital projects. The revenue is a grant under the US Department
of Treasury’s lost revenue allowance under the SLFRF final rules. The City subsequently allocated the full
ARPA SLFRF allocation to clean water capital improvement programs consistent with the goals and
objectives of the ARPA legislation. The fund balance will continue to decline in future years, with all funds
mandated to be fully expended by December 31, 2026.
Capital Improvement Project Fund
The net increase of $957,037 in the Capital Improvement Funds occurred due to General Fund transfers to
fund capital improvements, partially offset by current fiscal year capital expenditures. The increased fund
balance is expected to decline next fiscal year as the City continues to work on existing capital projects.
Other Governmental Funds
Other Governmental Funds’ fund balances increased by a total of $3,115,295 as special assessments
exceeded public works expenditures and debt service costs in fiscal year 2023-24.
Other
ARPA Capital Governmental
General SLFRF Improvement Funds
Total Revenues 32,615,291$ -$ 1,468,965$ 5,284,447$
Total Expenditures 26,991,733 1,182,650 3,434,291 1,988,981
Revenues Over
(Under) Expenditures 5,623,558 (1,182,650) (1,965,326) 3,295,466
Transfers in 765,684 - 3,565,271 1,070,299
Transfers out (3,507,876) - (642,908) (1,250,470)
Net change in fund balances 2,881,366 (1,182,650) 957,037 3,115,295
Beginning of fiscal year 15,162,804 6,473,436 6,324,226 2,985,105
End of fiscal year 18,044,170$ 5,290,786$ 7,281,263$ 6,100,400$
Major Funds
Table 4 - Changes in Fund Balances
109
CITY OF SARATOGA
MANAGEMENT’S DISCUSSION AND ANALYSIS
FOR THE FISCAL YEAR ENDED JUNE 30, 2024
32
GENERAL FUND – BUDGETARY HIGHLIGHTS
Changes from the City's General Fund original budget to the final budget are detailed in the Required
Supplementary Information Section along with a comparison to actual activity for the fiscal year. Changes
to the City's budget that increase or decrease appropriations in a fund must be approved by a resolution of
the City Council. Modifications to the budget that are a realignment of fiscal activities with no impact to
the fund's bottom line may be approved by the City Manager. Significant changes from the City’s original
budget to the final budget are summarized as follows:
Revenues and Transfers In
The General Fund’s adopted and final revenue budgets are shown in the schedule below:
Table 5 - Adopted to Final Budget
Fiscal Year Ended June 30, 2024
General Fund Revenues and Transfers In
+ =
Adopted Budget Final
Budget Adjustments Budget
Revenues $ 28,273,852 $ - $ 28,273,852
There were no budget adjustments to revenue in fiscal year 2023-24.
Expenses and Transfers Out
The original and final General Fund expense budget is shown in the schedule below:
Table 6 - Adopted to Final Budget
Fiscal Year Ended June 30, 2024
General Fund Expenditures & Transfers Out
+ =
Adopted Budget Final
Budget Adjustments Budget
Expenses & Transfer
Out $ 31,507,539 $ 407,876 $ 31,915,415
During the fiscal year, the original budget was increased to fund the General Plan Update and various cost
increases in updated contracts, dues, and services.
110
CITY OF SARATOGA
MANAGEMENT’S DISCUSSION AND ANALYSIS
FOR THE FISCAL YEAR ENDED JUNE 30, 2024
33
CAPITAL ASSETS
The City of Saratoga elected to use the "Modified Approach" as defined by GASB Statement No. 34 for
infrastructure reporting in which eligible infrastructure capital assets are not required to be depreciated if
the following requirements are met:
The City manages the assets using an asset management system which requires the City (1) perform
an up-to-date inventory; (2) perform condition assessments and summarize the results using a
measurement scale; and (3) estimate the annual amount to preserve the assets at the established
condition assessment level.
The City documents that the eligible infrastructure capital assets are being preserved approximately at
or above the established and disclosed condition assessment level.
City policy is to achieve a Pavement Condition Index (PCI) average rating of 70 for all streets, at a
minimum. In the most recent assessment in 2022, the City’s overall PCI was calculated to be 69. While the
City Council continues to review infrastructure investment strategies, the City continues to make significant
investments into City streets in order to bring the average PCI rating up to the target of 70.
According to the City’s most recent assessment, an annual PMP project of $4.4 million would maintain the
measured PCI of 69, and a project of $8 million increases the PCI by 5 points over 5 years. For more
detailed information on Capital Assets activity, please refer to Note 5 and required supplementary
information on pages 96 and 87.
As reflected in the following schedule, the City has $122,992,894 invested in a variety of capital assets as
of June 30, 2024. This represents a decrease of $537,500 from the prior fiscal year primarily from
deprecation.
2024 2023
Land 20,173,790$ 20,173,790$
Building and structures 13,006,388 13,145,762
Machinery and equipment 550,789 698,653
Infrastructure 77,354,900 78,746,689
Construction in progress 11,907,027 10,765,502
Total Capital Assets, Net of Depreciation 122,992,894$ 123,530,396$
Table 7 - Capital Assets Net of Depreciation
Governmental Activities
111
CITY OF SARATOGA
MANAGEMENT’S DISCUSSION AND ANALYSIS
FOR THE FISCAL YEAR ENDED JUNE 30, 2024
34
The following reconciliation summarizes the changes in Capital Assets.
Major capital projects in progress during fiscal year 2023-24 included the following expenditures:
Blacksmith Shop Building Improvement - $500,000
Community Center Improvement - $164,311
Additional information on Capital Assets is included in Note 5 of the financial statements.
Balance Balance
June 30, 2023 Additions Retirements Reclassification June 30, 2024
Land 20,173,790$ -$ -$ -$ 20,173,790$
Building and structures 27,751,278 - - 664,311 28,415,589
Machinery and equipment 4,501,936 98,394 - - 4,600,330
Infrastructure 113,791,076 - - - 113,791,076
Construction in progress 10,765,502 1,875,598 (69,762) (664,311) 11,907,027
Depreciation (53,453,187) (2,441,731) - - (55,894,918)
Total Capital Assets,
Net of Depreciation 123,530,395$ (467,739)$ (69,762)$ -$ 122,992,894$
Table 8 - Changes in Capital Assets
112
CITY OF SARATOGA
MANAGEMENT’S DISCUSSION AND ANALYSIS
FOR THE FISCAL YEAR ENDED JUNE 30, 2024
35
DEBT AND OTHER LONG-TERM OBLIGATION ADMINISTRATION
The net change in outstanding obligations for the City of Saratoga was a decrease of $698,722. Total long-
term bonded debt, including premiums, decreased by $631,892. Outstanding compensated absences
decreased by $66,830.
Table 9 - Outstanding Long-Term Obligations
The current portion of long-term debt ($630,000 for the refunded 2011 General Obligation Bonds for fiscal
year 2023-24) and $21,892 of amortized net original premium are classified as a current liability in the
City's Statement of Net Position.
General Obligation Bonds
On July 14, 2011 the City refunded the 2001 General Obligation Bonds and, in their place, issued 2011
General Obligation Bonds in the amount of $11,995,000. Interest rates on the bonds range from 2.0% to
4.0%, and the final payment is due August 1, 2031. Principal of $610,000 and interest of $234,385 were
paid during the fiscal year.
Compensated Absences
Compensated absences are accrued liabilities for vested and unpaid vacation and sick pay. The
compensated absences balance decreased during the fiscal year by $66,830 due to an increase in use of paid
time-off. An estimated current liability of $664,754 is anticipated for the next fiscal year. Additional
information on outstanding obligations can be found in Note 6 of the financial statements.
Net Pension Liability
Net pension liability is the City’s proportionate share of the pension liability pool less the city's
proportionate share of the fiduciary net position. This may be a net pension asset when the Plan's fiduciary
net position exceeds its total pension liability. See Note 8 for more information.
OPEB Liability
The City’s OPEB liability refers to the financial obligation that the City must report on their balance sheet
for the future cost of providing "Other Postemployment Benefits" (OPEB), like health insurance, to retired
employees, as mandated by Governmental Accounting Standards Board (GASB) Statement 75. See note
13 for more information.
2024 2023 Change
2011 General obligation bond 5,775,000$ 6,385,000$ (610,000)$
Net original issue premuim 175,142 197,034 (21,892)
Compensated absences 878,080 944,910 (66,830)
Total Outstanding long-term obligations 6,828,222$ 7,526,944$ (698,722)$
Governmental Activities
113
CITY OF SARATOGA
MANAGEMENT’S DISCUSSION AND ANALYSIS
FOR THE FISCAL YEAR ENDED JUNE 30, 2024
36
ECONOMIC FACTORS
The City of Saratoga is primarily a residential community with limited commercial or industrial activity
within its boundaries. Saratoga is considered a desirable place to live due to its highly rated schools,
beautiful neighborhoods, fine dining, and proximity to many technology companies. In 2023-24, Saratoga’s
assessed property values continued to increase, consumer sales tax and hotel tax recovered to their pre-
pandemic highs, and personal income remained resilient. The following discuss the key economic factors
impacting the City’s finances.
Assessed Values - the assessed value of property in Saratoga continues to demonstrate strength.
Through the Great Recession, when many communities experienced assessed value losses,
Saratoga remained positive, providing stability in the City’s largest revenue source. The 2024 Santa
Clara County Assessor’s assessed valuation for the fiscal year 2023-24 reports an increase in
Saratoga’s property values of 5.24 percent, underperforming the countywide valuation increase of
6.65 percent.
Sales and transient occupancy/hotel taxes - unlike many of its neighbors, Saratoga’s
consumption-based tax revenues (sales and hotel taxes) center around experiences such as regional
and State parks, the downtown Village, Hakone Gardens, fine dining, vineyards, and performance
venues. Recent trends indicate that future growth of sales tax is expected to be flat with slowing
consumer spending.
Employment - the City’s unemployment rate is 4.4%, on par with the County’s overall
unemployment (California Employment Development Department, September 2024.) In the latest
U.S. report in October 2024, the UCLA Anderson Forecast foresees a weak economy in 2024,
followed by a return to trend growth rates, albeit below trend gross domestic product (GDP) levels,
in 2025, but no projected recession.
An additional economic indicator of note by Anderson Forecast is the higher interest rates can have various
effects on the housing market in the Bay Area. Changes in interest rates are often linked to broader
economic conditions. In spite of the higher interest rates, the continued demand for a limited housing stock,
coupled with state policies including new homebuilding, should result in the beginning of a recovery this
fiscal year followed by solid growth in new home production thereafter.
REQUEST FOR FINANCIAL INFORMATION
This financial report is designed to provide a general overview of the City of Saratoga's finances for all of
Saratoga's residents, taxpayers, customers, investors, and creditors. This financial report seeks to
demonstrate the City's accountability for the money it receives. Questions concerning any of the
information provided in this report or requests for additional information should be addressed to the
Administrative Services Director, 13777 Fruitvale Avenue, Saratoga, California 95070.
114
Governmental
Activities
Assets:
Cash and Investments 47,338,299$
Accounts Receivable 1,150,182
Leases Receivable 584,689
Interest Receivable 423,452
Capital Assets, Not Being Depreciated 85,215,595
Capital Assets, Net of Accumulated Depreciation 37,777,299
Total Assets 172,489,516
Deferred Outflows of Resources:
OPEB Related 95,341
Pension Related 7,384,207
Total Deferred Outflows of Resources 7,479,548
Liabilities:
Accounts Payable 1,639,329
Interest Payable 83,319
Accrued Liabilities 342,249
Deposits Payable 4,295,224
Claims Payable 123,507
Noncurrent Liabilities:
Net Pension Liability Due in More Than One Year 11,305,154
Net OPEB Liability Due in More Than One year 2,090,712
Due Within One Year 1,316,646
Due in More Than One Year 5,511,576
Total Liabilities 26,707,716
Deferred Inflows of Resources:
Lease Related 558,674
OPEB Related 314,587
Pension Related 1,308,783
Total Deferred Inflows of Resources 2,182,044
Net Position:
Net Investment in Capital Assets 117,042,752
Restricted for:
Debt Service 1,013,048
Streets and Roads 6,880,593
Community Services 1,426,122
Assessment Districts 1,144,606
Unrestricted 23,572,183
Total Net Position 151,079,304$
CITY OF SARATOGA
Statement of Net Position
June 30, 2024
The notes to the financial statements are an integral part of this statement.
37 115
38
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116
Net (Expenses)
Revenues and
Changes in Net Position
Operating Capital
Charges for Grants and Grants and Governmental
Expenses Services Contributions Contributions Activities
Primary Government:
Governmental Activities:
General Government 9,592,994$ 602,744$ -$ -$ (8,990,250)$
Public Safety 8,199,549 16,562 590,843 (7,592,144)
Community Development 2,851,321 4,636,721 138,189 1,923,589
Public Works 12,297,863 149,730 1,710,168 1,396,828 (9,041,137)
Community Services 835,927 836,488 561
Interest on Long-Term Liabilities 174,949 (174,949)
Total Governmental Activities 33,952,603 6,242,245 2,439,200 1,396,828 (23,874,330)
Total Primary Government 33,952,603$ 6,242,245$ 2,439,200$ 1,396,828$ (23,874,330)
Taxes:
Property Taxes 19,078,883
Sales and Use Taxes 1,253,649
Business License Taxes 517,524
Transient Occupancy Taxes 512,261
Other Taxes 2,642,686
Licenses and Permits 1,352,855
Fines and Forfeitures 49,387
Special Assessments 1,553,738
Investment Earnings 2,089,856
Other Revenue 69,496
Total General Revenues 29,120,335
Change in net position 5,246,005
Net Position - Beginning of Fiscal Year 148,143,257
Prior Period Adjustments (2,309,958)
Net Position - Beginning of Fiscal Year (restated)145,833,299
Net Position - End of Fiscal Year 151,079,304$
General Revenues:
CITY OF SARATOGA
Statement of Activities
For the Fiscal Year Ended June 30, 2024
Program Revenues
Functions
The notes to the financial statements are an integral part of this statement.
39
117
Special Revenue
General ARPA/SLFRF
Assets:
Cash and Investments 22,295,167$ 5,381,879$
Accounts Receivable 828,474
Lease Receivable 584,689
Interest Receivable 411,112
Total Assets 24,119,442$ 5,381,879$
Liabilities, Deferred Inflows of Resources, and Fund Balances:
Liabilities:
Accounts Payable 921,823$ 91,093$
Accrued Liabilities 299,551
Deposits Payable 4,295,224
Total Liabilities 5,516,598 91,093
Deferred Inflows of Resources::
Unavailable Grant Revenue
Lease related 558,674
Total Deferred Inflows of Resources 558,674
Total Liabilities and Deferred Inflows of Resources 6,075,272 91,093
Fund Balances:
Restricted for:
Debt service
Community services
Streets and roads 5,290,786
District Assessments
Committed 1,000,000
Assigned 7,920,406
Unassigned 9,123,764
Total Fund Balances 18,044,170 5,290,786
Total Liabilities, Deferred Inflows of Resources,
and Fund Balances 24,119,442$ 5,381,879$
CITY OF SARATOGA
Balance Sheet
Governmental Funds
June 30, 2024
The notes to the financial statements are an integral part of this statement.
40
118
Capital Projects
Nonmajor Total
Capital Governmental Governmental
Improvement Funds Funds
7,648,965$ 6,101,402$ 41,427,413$
47,512 264,714 1,140,700
584,689
12,340 423,452
7,696,477$ 6,378,456$ 43,576,254$
415,214$ 155,820$ 1,583,950$
299,551
4,295,224
415,214 155,820 6,178,725
122,236 122,236
558,674
122,236 680,910
415,214 278,056 6,859,635
1,013,048 1,013,048
1,426,122 1,426,122
1,589,807 6,880,593
1,144,606 1,144,606
7,281,263 926,817 9,208,080
7,920,406
9,123,764
7,281,263 6,100,400 36,716,619
7,696,477$ 6,378,456$ 43,576,254$
41
119
42
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120
Total fund balances - governmental funds 36,716,619$
In governmental funds, only current assets are reported. In the statement of net position,
all assets are reported, including capital assets and accumulated depreciation.
Capital assets at historical cost 176,569,298$
Accumulated depreciation (53,859,420) 122,709,878
7,384,207
(1,308,783)
95,341
(314,587)
In governmental funds, certain receivables are not available to pay for current period expenditures
and, therefore, are offset by deferred inflows of resources. 122,236
In governmental funds, only current liabilities are reported. In the statement of net position, all liabilities,
including long-term liabilities, are reported. Long-term liabilities relating to governmental activities
Bonds payable (5,775,000)
Original issue premium (175,142)
Interest payable (83,319)
Net pension liability (11,305,154)
Net OPEB liability (2,090,712)
Compensated absences payable (878,080)
Internal service funds are used by management to charge the costs of certain activities, such as
self-insurance, to individual funds. The assets and liabilities of the internal service fund
must be added to the statement of net position.5,981,800
Total net position - governmental activities 151,079,304$
CITY OF SARATOGA
Reconciliation of the Governmental Funds Balance Sheet
to the Statement of Net Position
June 30, 2024
Deferred outflows and inflows of resources relating to pensions and OPEB: In governmental funds, deferred outflows
and inflows of resources relating to pensions and OPEB are not reported because they are applicable to future periods.
In the statement of net position, deferred outflows and inflows of resources relating to pensions and OPEB are
reported.
Deferred outflows related to OPEB
Deferred inflows related to OPEB
Deferred outflows related to pension
Deferred inflows related to pension
The notes to the financial statements are an integral part of this statement.
43
121
Special Revenue
General ARPA/SLFRF
Revenues
Property Taxes 19,078,883$ -$
Sales and Use Taxes 1,253,649
Business License Taxes 517,524
Transient Occupancy Tax 512,261
Other Taxes 2,587,206
Licenses and Permits 263,644
Fines and Forfeitures 49,387
Interest 2,017,988
Charges for Services 5,647,997
Intergovernmental 617,256
Special Assessments
Other 69,496
Total Revenues 32,615,291
Expenditures
Current:
General Government 8,371,657
Public Safety 8,195,291
Public Works 7,341,701 1,182,650
Community Services 462,696
Community Development 2,620,388
Capital Outlay
Debt Service
Principal
Interest and Fiscal Charges
Total Expenditures 26,991,733 1,182,650
Excess (Deficiency) of Revenues over
(under) Expenditures 5,623,558 (1,182,650)
Other Financing Sources (Uses):
Transfers In 765,684
Transfers Out (3,507,876)
Total Other Financing Sources (Uses)(2,742,192)
Net Change in Fund Balances 2,881,366 (1,182,650)
Fund Balances - June 30, 2023 15,162,804 6,473,436
Fund Balances - June 30, 2024 18,044,170$ 5,290,786$
CITY OF SARATOGA
Statement of Revenues, Expenditures, and Changes in Fund Balance
Governmental Funds
For the Fiscal Year Ended June 30, 2024
The notes to the financial statements are an integral part of this statement.
44
122
Capital Projects
Nonmajor Total
Capital Governmental Governmental
Improvement Funds Funds
-$ -$ 19,078,883$
1,253,649
517,524
512,261
55,480 2,642,686
1,089,211 1,352,855
49,387
71,868 2,089,856
28,316 565,931 6,242,244
295,958 3,092,910 4,006,124
1,553,738 1,553,738
69,496
1,468,965 5,284,447 39,368,703
8,371,657
8,195,291
1,558,693 926,032 11,009,076
215,776 678,472
2,620,388
1,875,598 1,875,598
610,000 610,000
237,173 237,173
3,434,291 1,988,981 33,597,655
(1,965,326) 3,295,466 5,771,048
3,565,271 1,070,299 5,401,254
(642,908) (1,250,470) (5,401,254)
2,922,363 (180,171)
957,037 3,115,295 5,771,048
6,324,226 2,985,105 30,945,571
7,281,263$ 6,100,400$ 36,716,619$
45
123
Amounts reported for governmental activities in the statement of activities are different because:
Net change in fund balances - total governmental funds 5,771,048$
Governmental funds report capital outlays as expenditures. However, in the statement
of activities, the costs of those capital assets are allocated over their estimated useful lives
as depreciation expense. This is the amount by which depreciation exceeded capital outlay
in the current period. These amounts do not include activities of the internal service funds.
Capital outlay 1,875,598$
Disposal (69,762)
Depreciation expense (2,309,513) (503,677)
In governmental funds, certain receivables are not available to pay for current period expenditures
and, therefore, are offset by deferred inflows of resources. This is the net change in deferred inflows.(170,095)
Compensated absence expenditures reported in the statement of activities do not require
the use of current financial resources and therefore, are not reported as expenditures
in a governmental fund. This is the net change in compensated absences for the
current period.66,830
(1,034,006)
Accrued interest is interest due on long-term debt payable. This is the net change in accrued interest
for the current period.40,332
Internal service funds are used by management to charge the costs of certain activities,
such as self-insurance, to individual funds. The net revenues (expenses) of the
internal service funds are reported with governmental activities.443,681
The amounts below, included in the Statement of Activities do not provide or require the use of
current financial resources and, therefore, are not reported as revenue or expenditures
in the governmental funds (net change):
Repayment of bond principal 610,000
Amortization - premium on bond 21,892
Change in net position of governmental activities 5,246,005$
CITY OF SARATOGA
Reconciliation of the Statement of Revenues, Expenditures, and Changes in
Fund Balances of Governmental Funds to the Statement of Activities
For the Fiscal Year Ended June 30, 2024
In governmental funds, pension costs are recognized when employer contributions are made. In the
statement of activities, pension costs are recognized on an accrual basis in accordance with GASB
Statement No. 68. This fiscal year, the difference between accrual-basis pension costs and actual employer
contributions was:
The notes to the financial statements are an integral part of this statement.
46
124
Governmental
Activities
Internal
Service
Funds
Assets
Current Assets:
Cash and Investments 5,910,886$
Accounts Receivable 9,482
Total Current Assets 5,920,368
Noncurrent Assets:
Capital Assets:
Machinery and Equipment 2,318,514
Less:
Accumulated Depreciation (2,035,498)
Total Noncurrent Assets 283,016
Total Assets 6,203,384
Liabilities
Current Liabilities:
Accounts Payable 55,379
Accrued Liabilities 42,698
Claims Payable 123,507
Total Current Liabilities 221,584
Total Liabilities 221,584
Net Position
Net Investment in Capital Assets 283,016
Unrestricted 5,698,784
Total Net Position 5,981,800$
CITY OF SARATOGA
Statement of Net Position
Proprietary Funds
June 30, 2024
The notes to the financial statements are an integral part of this statement.
47 125
Governmental
Activities
Internal
Service
Funds
Operating Revenues:
Charges for Services 4,413,237$
Other 91,286
Total Operating Revenues 4,504,523
Operating Expenses:
Cost of Services 3,928,624
Depreciation 132,218
Total Operating Expenses 4,060,842
Operating Income 443,681
Change in Net Position 443,681
Net Position - Beginning of Fiscal Year 5,538,119
Net Position - End of Fiscal Year 5,981,800$
CITY OF SARATOGA
Statement of Revenues, Expenses, and Changes in Net Position
Proprietary Funds
For the Fiscal Year Ended June 30, 2024
The notes to the financial statements are an integral part of this statement.
48
126
Governmental
Activities
Internal Service
Funds
CASH FLOWS FROM OPERATING ACTIVITIES:
Cash Received from Users 4,504,330$
Cash Payments to Suppliers and Contractors (4,001,304)
Net Cash Provided (Used) By Operating Activities 503,026
CASH FLOWS FROM CAPITAL AND RELATED FINANCING
ACTIVITIES:
Acquisition of Property, Plant, and Equipment (98,394)
Net Cash Provided (Used) In Capital and Related
Financing Activities (98,394)
NET INCREASE (DECREASE) IN CASH AND CASH
EQUIVALENTS 404,632
CASH AND CASH EQUIVALENTS, BEGINNING OF FISCAL YEAR 5,506,254
CASH AND CASH EQUIVALENTS, END OF FISCAL YEAR 5,910,886$
Reconciliation to Statement of Net Position:
Cash and Investments 5,910,886$
5,910,886$
CASH FLOWS FROM OPERATING ACTIVITIES:
Operating Income 443,681$
Adjustment to Reconcile Operating Income
to Net Cash Provided by Operating Activities:
Depreciation 132,218
Changes in Assets and Liabilities:
(Increase) Decrease in Accounts Receivable (193)
Increase (Decrease) in Accounts Payable (63,742)
Increase (Decrease) in Accrued Liabilities (1,099)
Increase (Decrease) in Claims Payable (7,839)
Total Adjustments 59,345
Net Cash Provided By Operating Activities 503,026$
CITY OF SARATOGA
STATEMENT OF CASH FLOWS
PROPRIETARY FUNDS
For the Fiscal Year Ended June 30, 2024
The notes to the financial statements are an integral part of this statement.
49 127
Custodial
Funds
ASSETS
Cash and investments 750,325$
Cash and investments with fiscal agent 83,551
Interest receivable 6,426
Accounts receivable 1,800
Right to use asset, net of accumulated amortization 76,365
Total Assets 918,467
LIABILITIES
Accounts payable 49,999$
Accrued liabilities 10,050
Long-term debt, due within one year 48,956
Long-term debt, due in more than one year 1,412,861
Total Liabilities 1,521,866
NET POSITION
Held in trust for others (603,399)
Total Net Position (603,399)$
CITY OF SARATOGA
FIDUCIARY FUNDS
STATEMENT OF NET POSITION
June 30, 2024
The notes to the financial statements are an integral part of this statement.
50 128
Custodial
Funds
Additions:
Assessments 844,852$
Charges for services 320,523
Interest 41,307
Total additions 1,206,682
Deductions:
Community Development 1,048,880
Amortization 20,863
Interest Expense 105,175
Total deductions 1,174,918
Change in net position 31,764
Net Position - July 1, 2023 (635,163)
Net Position - June 30, 2024 (603,399)$
CITY OF SARATOGA
FIDUCIARY FUNDS
STATEMENT OF CHANGES IN NET POSITION
For the Fiscal Year Ended June 30, 2024
The notes to the financial statements are an integral part of this statement.
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53
NOTES TO
BASIC FINANCIAL STATEMENTS
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54
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CITY OF SARATOGA
NOTES TO BASIC FINANCIAL STATEMENTS
June 30, 2024
55
NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
The basic financial statements of the City of Saratoga, California (the City) have been prepared in
conformity with generally accepted accounting principles (GAAP) as applied to governmental
agencies. The Governmental Accounting Standards Boards (GASB) is the accepted standard
setting body for establishing governmental accounting and financial reporting principles. The
more significant of the City's accounting policies are described below.
A. Reporting Entity
The City was incorporated as a municipal corporation in 1956 under the general laws of the State
of California. The City is a largely residential community located in the foothills of the Santa
Cruz Mountains with a population of 30,667 as of January 1, 2022.
The City operates under a Council-Manager form of government, with five-elected Council
members served by a full-time City Manager and staff. At June 30, 2024, the City's staff was
comprised of 58 full-time or part-time employees, and various part-time temporary and seasonal
employees. Staff is responsible for the following City services:
Public Safety - The City provides around-the-clock police services under a contract with
the Santa Clara County Sheriff's office. Emergency management and Fire services are
provided by a special district. Code enforcement and inspection services are provided by
City employees.
Public Works/Maintenance - The City builds and maintains its parks, streets, curbs,
gutters, and related public property with a force of 24 employees. Major projects may be
contracted out to reduce costs.
Community Development - Zoning administration, plan checking, and advance planning
services are provided by 16 employees.
Culture, Recreation, and Community Support services are provided by a total of 3
employees.
General Government services are provided by a total of 15 employees.
As required by GAAP, these basic financial statements present the City and its component units,
entities for which the City is considered to be financially accountable. The City Council acts as
the governing board. In addition, the City staff performs all administrative and accounting
functions for these entities and these entities provide their services entirely to the City. Blended
component units, although legally separate entities, are, in substance, part of the City's operations
and data from these units are combined with data of the City. Discretely presented component
units, on the other hand, are reported in a separate column in the government-wide financial
statements to emphasize their legal separation from the City. Each blended component unit has a
June 30 fiscal year-end. The City has no discretely presented component units.
133
CITY OF SARATOGA
NOTES TO BASIC FINANCIAL STATEMENTS
June 30, 2024
56
NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
A. Reporting Entity (Continued)
The following entity is reported as blended component unit:
Landscape & Lighting District - The Landscape & Lighting District (the District) was established
in 1980 for the levy and the collection of assessments upon lots or parcels of land in the District,
and for the construction or installation of improvements and maintenance. The District is reported
as a blended component unit of the City because it has the same Governing Board as the City and
the City is financially responsible for the District and its operations. The activity for the District
has been included in the accompanying basic financial statements and no separate financial
statements are issued.
B. Basis of Presentation
The accounts of the City are organized on the basis of funds, each of which is considered a
separate accounting entity. The operations of each fund are accounted for with a separate set of
self-balancing accounts that are comprised of assets, liabilities, fund equity, revenues, and
expenditures or expenses, as appropriate. Governmental resources are allocated to and accounted
for in individual funds based upon the purposes for which they are to be spent and the means by
which spending activities are controlled.
Government-wide Financial Statements
The City's government-wide financial statements include a Statement of Net Position and a
Statement of Activities and Changes in Net Position. These statements present summaries of
governmental activities for the City. Fiduciary activities of the City are not included in these
statements.
These statements are presented on an "economic resources" measurement focus and the accrual
basis of accounting. Accordingly, all of the City's assets and liabilities, including capital assets, as
well as infrastructure assets, long-term liabilities, and deferred inflows and outflows of resources
are included in the accompanying Statement of Net Position. The Statement of Activities presents
changes in net position. Under the accrual basis of accounting, revenues are recognized in the
period in which they are earned while expenses are recognized in the period in which the liability
is incurred.
Certain types of transactions are reported as program revenues for the City in three categories:
Charges for services
Operating grants and contributions
Capital Grants and contributions
Certain eliminations have been made as prescribed by GASB Statement No. 34 in regarding inter-
fund activities, payables, and receivables. All internal balances in the Statement of Net Position
have been eliminated. The following inter-fund activities have been eliminated:
Transfers in/Transfers Out
Internal Service Fund charges
Landscape and Lighting District Service Fees
Due to/from funds
Interfund services provided and used are not eliminated in the process of consolidation, except for
the internal service fund charges.
134
CITY OF SARATOGA
NOTES TO BASIC FINANCIAL STATEMENTS
June 30, 2024
57
NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
B. Basis of Presentation (Continued)
Deferred Outflow of Resources and Deferred Inflow of Resources
Deferred outflows of resources represent a consumption of net assets by the City that applies to a
future reporting period.
Deferred inflows of resources represent an acquisition of net assets by the City that applies to a
future reporting period.
Governmental Fund Financial Statements
Governmental fund financial statements include a Balance Sheet and a Statement of Revenues,
Expenditures, and Changes in Fund Balances for all major governmental funds and aggregated
non-major funds. An accompanying schedule is presented to reconcile and explain the differences
in net position as presented in these statements to the net position presented in the government-
wide financial statements. The City has presented all major funds that met the applicable criteria.
The following funds are major funds:
The City reports three major governmental funds:
The General Fund is used to account for all of the general resources of the City not
specifically levied or collected for other City funds and related expenditures. The General
Fund accounts for all financial resources of the City which are not accounted for in
another fund.
The ARPA/SLFRF Fund is for federal grants from the American Rescue Plan Act
(ARPA), including the Coronavirus State and Local Fiscal Recovery Funds (SLFRF).
The Capital Improvement Capital Projects Fund is for resources used for the major
capital acquisition and construction activities.
All governmental funds are accounted for on a spending or "current financial resources"
measurement focus and the modified accrual basis of accounting. Accordingly, only current
assets, deferred outflows of resources, current liabilities, and deferred inflows of resources are
included on the balance sheets. The Statement of Revenues, Expenditures, and Changes in Fund
Balances present increases (revenues and other financing sources) and decreases (expenditures
and other financing uses) in net current assets.
Under the modified fiscal basis of accounting, revenues are recognized in the accounting period
in which they become both measurable and available to finance expenditures of the current
period. Accordingly, revenues are recorded when received in cash, except those revenues subject
to accrual (up to 45 days after fiscal year-end) are recognized when due. The primary revenue
sources, which have been treated as susceptible to accrual by the City, are property tax, sales tax,
special assessments, intergovernmental revenues, other taxes, interest revenue, rental revenue,
and certain charges for services. Fines, forfeitures, licenses and permits, and parking meter
revenues are not susceptible to accrual because they are usually not measurable until received in
cash. Expenditures are recorded in the accounting period in which the related fund liability is
incurred.
135
CITY OF SARATOGA
NOTES TO BASIC FINANCIAL STATEMENTS
June 30, 2024
58
NOTE 1- SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
B. Basis of Presentation (Continued)
Governmental Fund Financial Statements (Continued)
Reconciliation of the Fund Financial Statements to the Government-Wide Financial Statements is
provided to explain the differences created by the integrated approach of GASB Statement No.
34.
Proprietary Funds
The City’s Internal Service Funds are proprietary funds. In the fund financial statements,
proprietary funds are presented using the accrual basis of accounting. Revenues are recognized
when they are earned, and expenses are recognized when the related goods or services are
delivered. In the fund financial statements, proprietary funds are presented using the “economic
resources measurement focus”. This means all assets and liabilities (whether current or
noncurrent) associated with their activities are included on their balance sheets. Proprietary fund
type operating statements present increases (revenues) and decreases (expenses) in total net
position.
Proprietary fund operating revenues, such as charges for services, result from exchange
transactions associated with principal activity of the fund. Exchange transactions are those in
which each party receives and gives up essentially equal value. Non-operating revenues, such as
subsidies, taxes, and investment earnings result from non-exchange transactions or ancillary
activities. Amounts paid to acquire capital assets are capitalized as assets in the internal service
funds financial statements.
The City reports the following additional fund types:
Internal Service Funds account for charges to City departments for services provided, on a cost
reimbursement basis, in the following areas: general liability, workers’ compensation, office
support, information technology services, vehicle maintenance and replacement, building
maintenance, equipment replacement, and information technology services and replacement.
Fiduciary Fund Financial Statements
Fiduciary Funds include a Statement of Net Position and a Statement of Changes in Net Position
for Trust Funds. The City's fiduciary funds include Custodial Funds which are accounted for on
the accrual basis of accounting. The following fiduciary activities are not held in a trust or
equivalent arrangement. The City is reporting the following Custodial Funds:
West Valley Clean Water Program. The Cities of Campbell, Monte Sereno, Saratoga, and the
Town of Los Gatos, representing the West Valley Communities, joined together to create West
Valley Clean Water Program (WVCWP) in 1994. Together they work to control discharge of
polluted stormwater into local creeks and the San Francisco Bay. Its mission is to:
Reduce pollutants in stormwater and discharges from storm drains into creeks.
Maximize the effectiveness of pollution prevention efforts and work toward repair of
impaired waters.
Help the four West Valley Communities meet State Water Resources Control Board &
Federal Clean Water Act goals for clean and healthy local water bodies.
136
CITY OF SARATOGA
NOTES TO BASIC FINANCIAL STATEMENTS
June 30, 2024
59
NOTE 1- SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
B. Basis of Presentation (Continued)
Fiduciary Fund Financial Statements (Continued)
In late 2017, after notification from West Valley Sanitation District that the District would no
longer be involved in or provide fiscal agent services for WVCWP after June 30, 2018, the four
agencies decided to establish the operation as a legal entity by entering into a Joint Powers
Agreement, consistent with what the agencies had already set up for the West Valley Solid Waste
Management oversight activities. With this action, the West Valley Clean Water Program is now
overseen by the same Board that includes Council representation from each of the four
municipalities. The Clean Water Program’s dedicated program staff and contractors carry out the
day-to-day operations. The JPA also collaborates with Santa Clara Valley Urban Runoff Pollution
Prevention Program, West Valley Sanitation District, and the Santa Clara County Fire District in
its operational activities.
With the loss of West Valley Sanitation functioning as the fiscal agent for the group, the four
cities determined one of the cities would take on this role. Effective July 1, 2018, the City of
Saratoga began performing these duties, which are limited to payroll and vendor payment
functions, in addition to financial reporting. The City does not oversee operational aspects of the
WVCWP and is acting only in a fiduciary function.
Arrowhead CFD The Arrowhead Community Facilities District encompasses 39 homes located
along the hillside between Rolling Hills Road and Blue Hills Lane, off of Prospect Road. Since
1951, this neighborhood has operated its own private water company (Arrowhead Cooperative
Company Inc., aka ACCI). Over the years the number of Arrowhead Cooperative residents and
water service meters have increased, to the extent that the water system infrastructure is no longer
sufficient for water and fire protection needs. The potential of the fire danger situation prompted
the Arrowhead Board to ask the City for assistance to issue a bond for the purpose of financing
improvements to the water system. Subsequently, on December 21, 2016, the City Council
approved the formation of the Arrowhead Community Facility District (CFD). On May 2, 2017,
CFD’s 39 residential parcel owners unanimously approved Measure L, which allowed for the
assessment of a special tax levy to finance a bond.
On October 17, 2018, the City Council authorized the issuance of the Saratoga Community
Facilities District 2016-1 (Arrowhead Project) Special Tax Bonds, Series 2018, with the issue
date of December 10, 2018. Debt service on the Special Tax Bond is payable only from special
taxes levied annually on taxable properties within the CFD in the manner set forth in the Rate and
Method of Apportionment (RMA) approved by the Council in connection with the formation of
the District. The 2018 Bonds will not have any impact on the City’s General Fund or
Government-wide financial statements, and these special financing district bonds are not assets or
liabilities of the City for financial statement purposes.
137
CITY OF SARATOGA
NOTES TO BASIC FINANCIAL STATEMENTS
June 30, 2024
60
NOTE 1- SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
C. Assets, Deferred Outflow of Resources, Liabilities, Deferred Inflow of Resources, and
Equity
1. Cash, Cash Equivalents and Investments
The City pools its available cash for investment purposes. The City's cash and cash equivalents
are considered to be cash on hand, demand deposits, and short-term investments with original
maturity of three months or less from the date of acquisition. Cash and cash equivalents are
combined with investments and displayed as Cash and Investments.
Deposit and Investment Risk Disclosures - In accordance with GASB Statement No. 40, Deposit
and Investment Disclosures (Amendment of GASB Statement No. 3), certain disclosure
requirements, if applicable, for Deposits and Investment Risks in the following areas:
Interest Rate Risk
Credit Risk
-Overall
-Custodial Credit Risk
-Concentrations of Credit Risk
Foreign Currency Risk
Other disclosures are specified including use of fiscal methods to present deposits and
investments, highly sensitive investments, credit quality at year-end and other disclosures.
The City participates in an investment pool managed by the State of California titled Local
Agency Investment Fund (LAIF), which has invested a portion of the pool funds in Structured
Notes and Asset Backed Securities. LAIF's investments are subject to credit risk with the full
faith and credit of the State of California collateralizing these investments. In addition, these
Structured Notes and Asset-Backed Securities are subject to market and interest rate risks.
2. Receivables and Payables
Transactions between funds that are representative of lending/borrowing arrangements
outstanding at the end of the fiscal year are referred to as "due to/from other funds." Any residual
balances outstanding between the governmental activities and business-type activities are
reported in the government-wide financial statements as “internal balances”. Advances between
funds, as reported in the fund financial statements, are offset by a fund balance reserve account in
applicable governmental funds to indicate that they are not available for appropriation and are not
expendable available financial resources.
For each fiscal year beginning July 1, taxes are levied on taxable real (secured) and personal
(unsecured) property located within the City as of the preceding January 1. Secured property
taxes are payable in two installments on November 1, and February 1 of each fiscal year, and
become delinquent after December 10 and April 10, respectively. Taxes on unsecured property
become delinquent if not paid by August 31. A 10 percent penalty attaches to delinquent taxes,
which have been levied on property on the secured roll. Such property may thereafter be
redeemed by payment of the delinquent taxes and the delinquency penalty, plus a redemption
penalty of 1 ½ percent per month to the time of redemption. If taxes are unpaid for a period of
five years or more, the property is deeded to the State and is subject to sale by the County Tax
Collector.
138
CITY OF SARATOGA
NOTES TO BASIC FINANCIAL STATEMENTS
June 30, 2024
61
NOTE 1- SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
D. Assets, Deferred Outflow of Resources, Liabilities, Deferred Inflow of Resources, and
Equity (Continued)
2. Receivables and Payables (Continued)
GASB issued Statement No. 87 “Leases” to better meet the information needs of financial
statement users by improving accounting and financial reporting for leases by governments. This
statement increases the usefulness of governments’ financial statements by requiring recognition
of certain lease asset and liabilities for leases that previously were classified as operating leases
and recognized as inflows of resources or outflows of resources based on the payment provisions
of the contract. It establishes a single model for lease accounting based on the foundational
principle that leases are financings of the right to use an underlying asset. Under this Statement a
lessee is required to recognize a lease liability and an intangible right-to-use asset, and a lessor is
required to recognize a lease receivable and a deferred inflow of resources, thereby enhancing the
relevance and consistency of information about governments’ leasing activities.
The City’s lease receivables are measured at the present value of payments expected to be
received during the lease term. Under the lease agreements, the City receives variable lease
payments as each lease has an annual increase in payment of 3% to 4%.
3. Inter-fund Transactions
Inter-fund services provided and used are accounted for as revenue, expenditures or expenses, as
appropriate. Transactions that constitute reimbursements to a fund for expenditures/expenses
initially made from it that are properly applicable to another fund are recorded as
expenditures/expenses in the reimbursed fund. All other inter-fund transfers are reported as
transfers.
4. Capital Assets
Capital assets, including land, buildings, improvements, furniture, equipment, and infrastructure
assets (e.g., roads, bridges, sidewalks, and similar items), are reported in the applicable
governmental activities in the government-wide financial statements. Capital assets were
recorded at historical cost or estimated historical cost if actual cost was not available. Donated
capital assets, donated works of art and similar items, and capital assets received in service
concession agreement are reported at acquisition value. City policy has set the capitalization
threshold for reporting capital assets at $10,000. The City has chosen the Modified Approach for
reporting on the streets subsystem of infrastructure capital assets.
Depreciation is recorded on a straight-line basis over the useful lives of the assets as follows:
Buildings and structures 40 Years
Machinery and equipment 5 to 10 Years
Infrastructure 15 to 50 Years
139
CITY OF SARATOGA
NOTES TO BASIC FINANCIAL STATEMENTS
June 30, 2024
62
NOTE 1- SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
D. Assets, Deferred Outflow of Resources, Liabilities, Deferred Inflow of Resources, and
Equity (Continued)
4. Capital Assets (Continued)
In accordance with GASB Statement No. 34, the City has included the value of all infrastructure
assets in its basic financial statements. The City defines infrastructure as the basic physical assets
that allow the City to function, which includes the street system, park and recreation lands, and
improvements system; storm water conveyance and drainage system, buildings combined with
site amenities such as parking and landscaping areas used by the City in the conduct of its
business.
Each major infrastructure system can be divided into subsystems. For example, the street system
can be subdivided into pavement, curb and gutters, sidewalks, medians, streetlights, traffic
control devices (signs, signals, and pavement markings), landscaping, and land. These subsystems
were not delineated in the basic financial statements. The appropriate operating department
maintains information regarding the subsystems. The City elected to use the Modified Approach
as defined by GASB Statement No. 34 for infrastructure reporting of its streets, concrete, and
asphalt pavements. The City commissioned a physical assessment of the streets condition as of
May 31, 2021. This condition assessment was performed in 2023. A Pavement Condition Index
(PCI) was assigned to each street segment. The index is expressed in a continuous scale from 0 to
100, where 0 is assigned to the least acceptable physical condition and 100 is assigned to
segments of street that have the physical characteristics of a new street.
The following conditions were defined:
Condition Rating
Very Good 70-100
Good 50-69
Poor 25-49
Very Poor 0-24
The City's policy relative to maintaining the street assets is to achieve an average rating of 70 for
all street segments. This acceptable rating allows minor cracking and raveling of the pavement
along with minor roughness that could be noticeable to drivers traveling at the posted speeds. For
all other infrastructure systems, the City elected to use the Basic Approach as defined by GASB
Statement No. 34 for infrastructure reporting. An appraisal determined the original cost, which is
defined as the actual cost to acquire new property in accordance with market prices at the time of
first construction/acquisition. Original costs were developed in one of three ways: 1) historical
records; 2) standard unit costs appropriate for the construction/acquisition date; or 3) present cost
indexed by a reciprocal factor of the price increase from the construction/acquisition date to the
current date. The accumulated depreciation, defined as the total depreciation from the date of
construction/acquisition to the current date on a straight line, unrecovered cost method was
computed using industry accepted life expectancies for each infrastructure subsystem. The book
value was then computed by deducting the accumulated depreciation from the original cost.
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NOTES TO BASIC FINANCIAL STATEMENTS
June 30, 2024
63
NOTE 1- SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
D. Assets, Deferred Outflow of Resources, Liabilities, Deferred Inflow of Resources, and
Equity (Continued)
5. Interest Payable
In the government-wide financial statements, interest payable of long-term debt is recognized as
an incurred liability for governmental fund types. The City has not allocated the interest on long-
term debt to departments.
In the fund financial statements, governmental fund types do not recognize the interest payable
when the liability is incurred. Interest on long-term debt is recorded in the fund statements when
payment is made.
6. Claims Payable
The City records a liability to reflect an actuarial estimate of ultimate uninsured losses for both
general liability claims (including property damage claims) and workers' compensation claims.
The estimated liability for workers' compensation claims and general liability claims includes
"incurred but not reported" (IBNR) claims. There is no fixed payment schedule to pay these
liabilities.
7. Compensated Absences
In the government-wide financial statements, compensated absences are recorded as incurred and
the related expenses and liabilities are reported.
In the fund financial statements, compensated absences are recorded as expenditures in the years
paid, as it is the City's policy to liquidate any unpaid compensated absences at June 30 from
future resources, rather than currently available financial resources. Only the amounts which
become due at June 30 are reported in the fund financial statements as a liability.
8. Long-Term Obligations
In the government-wide financial statements, long-term debt and other long-term obligations are
reported as liabilities in the applicable governmental activities. Bond premiums and discounts, as
well as issuance costs, are deferred and amortized over the life of the bonds using the effective
interest method. Bonds payable are reported net of the applicable bond premium or discount.
Bond issuance costs are reported as deferred charges and amortized over the term of the related
debt.
In the fund financial statements, governmental fund types recognize bond premiums and
discounts, as well as bond issuance costs, during the current period. The face amount of debt
issued is reported as another financing source. Premiums received on debt issuance are reported
as another financing source while discounts on debt issuance reported as another financing use.
Issuance costs, whether or not withheld from the actual debt proceeds received, are reported as
debt service expenditures.
141
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NOTES TO BASIC FINANCIAL STATEMENTS
June 30, 2024
64
NOTE 1- SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
D. Assets, Deferred Outflow of Resources, Liabilities, Deferred Inflow of Resources, and
Equity (Continued)
9. Fund Balances
In February 2009, the Governmental Accounting Standards Board (GASB) issued Statement No.
54, Fund Balance Reporting and Governmental Fund Type Definitions. This standard left
unchanged the total amount reported as fund balance, but substantially altered the categories and
terminology used to describe its components. Rather than focus on financial resources available
for appropriation, the new categories focus on “the extent for which the government is bound to
honor constraints in the specific purposes for which amounts in the reserve can be spent.”
The components of fund balance are now categorized as follows: “non-spendable fund balance”,
resources that are inherently non-spendable from the vantage point of the current period;
“restricted fund balance”, resources that are subject to enforceable legal restrictions; “committed
fund balance”, resources whose specified use is constrained by limitations the government entity
imposes upon itself through formal action at its highest level of decision making and remains
binding unless removed in the same manner; “assigned fund balance”, resources that reflects a
government’s intended general use of resources, such intent would have to be established at either
the highest level of decision making, by a body, or an official designated for that purpose; and
“unassigned fund balance”, net resources in excess of what can properly be classified in one of
the other four categories. Currently, the City’s fund balance reserves fall into one of the four
spendable categories; restricted, committed, assigned, or unassigned fund balance.
The City maintains four restricted fund balances constrained by external legal restrictions that can
be spent only for the stipulated purposes. Restrictions may effectively be changed or lifted only
with the consent of resource providers. These fund balances are:
District Assessments – collectively represents fiscal year-end fund balances of thirty
Landscape & Lighting and Storm Drain zones which use is restricted to the individual
district.
Streets and Roads Programs – represents ARPA lost revenue grants restricted to public
works programs as well as other funds restricted for street and road projects.
Debt Service Fund Balance – represents funding collected for use in the City’s general
obligation bond debt.
Community Services Fund Balance – represents funding collected for various community
services.
The committed category, in which fund balance is constrained by limitations that the government
imposes upon itself at its highest level of decision making by formal vote on a resolution of the
City Council, and remains binding unless removed in the same manner, includes the following:
Capital Improvement Program (CIP) Fund Balance – represents the collective balance of
funding appropriated for capital improvement projects. Capital Projects are funded
through direct revenues or budgeted transfers for improvement work within the following
program funds: Streets, Park & Trail, Facility, or Administrative & Technology
Improvements.
Hillside Stability – funding set aside for use either in emergency repairs or high-cost and
non-routine mitigation of hillside or landslide projects.
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NOTES TO BASIC FINANCIAL STATEMENTS
June 30, 2024
65
NOTE 1- SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
D. Assets, Deferred Outflow of Resources, Liabilities, Deferred Inflow of Resources, and
Equity (Continued)
9. Fund Balances (Continued)
In the assigned category, fund balance reflects an intended use as established by Council that is
neither restricted nor committed. Use of Assigned Fund Balance is approved by formal vote of
the Council or official authorized to assign amounts to a specific purpose, either through specific
action, fund balance policy, or through budget direction and approval. This category includes the
following reserves:
Future Capital & Efficiency Funding - represents General Fund funding set aside for
capital and/or efficiency projects but not yet committed for a specific improvement
project.
Facility Replacement Reserve – represents accumulated funding for the future
replacement, major rehabilitation, or new construction of City-owned facilities. This
reserve is to be used for funding the construction or to provide for the services of related
debt, but is not yet committed for a specific improvement project.
Carryforward – represents either prior fiscal year funds designated for one-time
operational activities not yet completed by fiscal year-end, or to carryforward prior fiscal
year funding for specific activities as directed by Council. Carryforward funds are
appropriated for use in the following fiscal year.
The Unassigned Fund Balance category represents funding which may be held for specific types
of uses or stabilization purposes but is not yet directed to be used for a specific purpose. Reserve
amounts are determined by, and align with, fund policy direction. The General Fund is the only
governmental fund that reports a positive unassigned fund balance.
Working Capital Reserve – Council policy is to maintain $1,000,000 to meet cash flow
requirements. As of June 30, 2024, the Working Capital Reserve balance is $1,000,000.
Fiscal Stabilization Reserve – Council designates and annually revisits the level of
undesignated funding for use at Council direction in case of disasters, emergencies, and
economic downturns. As of June 30, 2024, the Fiscal Stabilization Reserve balance is
$3,150,000.
Compensated Absences Reserve – represents reserve funding for employee payout
compensation equal to one-third of the annual liability balance. This funding level is
anticipated to be the maximum potential payout in excess of budgeted salary in a fiscal
year. As of June 30, 2024, the Compensated Absences Reserve balance is $330,000.
Other Unassigned Fund Balance – represents funding not yet appropriated or assigned for
use. Council policy is to maintain a minimum of $500,000 in unassigned funds as a
buffer for unplanned expenditures or revenue shortfalls during the fiscal year.
Flow Assumption / Spending Order Policy – When expenditures are incurred for purposes for
which both restricted and unrestricted fund balance is available, the City considers restricted
funds to be spent first. When expenditures are incurred for which committed, assigned, or
unassigned fund balances are available, the City considers amounts to be spent first out of
committed funds, then assigned funds, and finally unassigned funds, as needed, unless the City
Council has directed otherwise.
143
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NOTES TO BASIC FINANCIAL STATEMENTS
June 30, 2024
66
NOTE 1- SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
D. Assets, Deferred Outflow of Resources, Liabilities, Deferred Inflow of Resources, and
Equity (Continued)
10. Net Position
In the government-wide financial statements, net position is classified in the following categories:
Net Investment in Capital Assets – This amount consists of capital assets net of
accumulated depreciation and reduced by outstanding debt that is attributed to the
acquisition, construction, or improvement of the assets. In addition, deferred outflows of
resources and deferred inflows of resources that are attributable to the acquisition,
construction, or improvement of those assets or related debt also are included in the net
investment in capital assets component of net position.
Restricted Net Position – This amount is restricted by external creditors, grantors,
contributors, or laws or regulations of other governments including enabling legislation.
Unrestricted Net Position – This amount is all net position that does not meet the
definition of "net investment in capital assets" or "restricted net position."
11. Use of Restricted/Unrestricted Net Position
When an expense is incurred for purposes for which both restricted and unrestricted net positions
are available, the City’s policy is to apply restricted net position first.
12. Property Tax and Special Assessments
County tax assessments include secured and unsecured property taxes and special assessments.
"Unsecured" refers to taxes on personal property. These tax assessments are secured by liens on
the property being taxed.
Revenue is recognized in the period for which the tax and assessment is levied. The County of
Santa Clara levies, bills and collects property taxes for the City, the County remits the entire
amount levied and handles all delinquencies, retaining interest and penalties. Secured and
unsecured property taxes are levied on January 1.
Secured property tax is due in two installments on November 1 and February 1 and becomes a
lien on those dates. It becomes delinquent on December 10 and April 10, respectively. Unsecured
property tax is due on July 1 and becomes delinquent on August 31.
13. Use of Estimates
The preparation of basic financial statements in conformity with generally accepted accounting
principles requires management to make estimates and assumptions that affect certain reported
amounts and disclosures. Accordingly, actual results could differ from those estimates.
144
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NOTES TO BASIC FINANCIAL STATEMENTS
June 30, 2024
67
NOTE 1- SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
D. Assets, Deferred Outflow of Resources, Liabilities, Deferred Inflow of Resources, and
Equity (Continued)
14. New GASB Pronouncements
Implementation of New Accounting Pronouncements
GASB Statement No. 99 “Omnibus 2022
The objectives of this Statement are to enhance comparability in accounting and financial
reporting and to improve the consistency of authoritative literature by addressing (1) practice
issues that have been identified during implementation and application of certain GASB
Statements and (2) accounting and financial reporting for financial guarantees. The City did not
report any significant accounting changes from the implementation of this Statement during the
fiscal year ended June 30, 2024.
Upcoming Accounting and Reporting Changes
GASB Statements listed below will be implemented in future financial statements.
The provisions of Statement Number 100 “Accounting Changes and Error Corrections – an
amendment of GASB Statement No. 62” are effective for fiscal years beginning after June 15,
2023.
The provisions of Statement Number 101 “Compensated Absences” are effective for fiscal years
beginning after December 15, 2023.
The provisions of Statement Number 102 “Certain Risk Disclosures” are effective for fiscal years
beginning after June 15, 2024.
The provisions of Statement Number 103 “Financial Reporting Model Improvements” are
effective for fiscal years beginning after June 15, 2025.
15. Deferred outflows/inflows of resources
In addition to assets, the statement of net position will sometimes report a separate section for
deferred outflows of resources. This separate financial statement element, deferred outflows of
resources, represents a consumption of net assets that applies to future periods and so will not be
recognized as an outflow of resources (expense/ expenditure) until then. The City has deferred
outflows from net pension liability and net OPEB asset.
In addition to liabilities, the statement of net position will sometimes report a separate section for
deferred inflows of resources. This separate financial statement element, deferred inflows of
resources, represents an acquisition of net assets that applies to future periods and so will not be
recognized as an inflow of resources (revenue) until that time. The City recognizes deferred
inflow and outflows of resources pursuant to GASB Statement No. 68, 71, and 75 regarding
Pension and Other Post-Employment Benefits. The City also recognizes deferred inflow of
resources pursuant to GASB Statement No. 87 regarding leases receivable. The City also
recognizes unavailable revenue, which is reported only in the governmental funds balance sheet.
The governmental funds report unavailable revenues from sources such as: property taxes, grant
revenue, and long-term loan receivables. These amounts are deferred and recognized as an inflow
of resources in the period that the amounts become available.
145
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NOTES TO BASIC FINANCIAL STATEMENTS
June 30, 2024
68
NOTE 2 – CASH AND INVESTMENTS
The City maintains a cash and investment pool, which includes cash balances and authorized
investments of all funds, which the City Treasurer invests to enhance interest earnings. The
pooled interest earned is allocated to the funds based on average month-end cash and investment
balances in these funds. The City has the following cash and investments at June 30, 2024:
The City’s Cash and Investments at June 30, 2024, in more detail:
A. Cash Deposits
The carrying amounts of the City's cash deposits was $4,871,968 at June 30, 2024. Bank balances
before reconciling items were $5,404,916 at that date due to deposits in transit and outstanding
checks. The total amount was collateralized or insured with securities held by the pledging
financial institutions. The fiscal agent deposits are related to the Arrowhead bond and funding
activities and are held with BNY Mellon.
The California Government Code requires California banks and savings and loan associations to
secure the City's cash deposits by pledging securities as collateral. This Code states that collateral
pledged in this manner shall have the effect of perfecting a security interest and places the City
ahead of general creditors of the institution.
The market value of pledged securities must equal at least 110 percent of the City's cash deposits.
California law also allows institutions to secure City deposits by pledging first trust deed
mortgage notes that have a value of 150 percent of the City's total cash deposits. The City has
waived the collateral requirements for cash deposits which are fully insured to $250,000 by the
Federal Deposit Insurance Corporation (FDIC).
The City follows the practice of pooling cash and investments of all funds, except for funds
required to be held by fiscal agents under the provisions of bond indentures. Interest income from
cash and investments with fiscal agents is credited directly to the related fund.
Primary Fiduciary
Government Activities Total
Cash and investments 47,338,299$ 750,325$ 48,088,624$
Cash and investments with Fiscal Agent 83,551 83,551
Total Cash and Investments 47,338,299$ 833,876$ 48,172,175$
Cash and cash equivalents:
Petty cash 1,379$
Demand deposits 4,871,968
With Fiscal Agent 83,551
Total Cash and Cash Equivalents 4,956,898
Investments:
Local Agency Investment Fund (LAIF)37,617,987
Cal-Trust Investment Pool 5,597,290
Total Cash and Investments 48,172,175$
146
CITY OF SARATOGA
NOTES TO BASIC FINANCIAL STATEMENTS
June 30, 2024
69
NOTE 2 – CASH AND INVESTMENTS (Continued)
B. Investments
Under the provisions of the City's investment policy, and in accordance with California
Government Code, the following investments are authorized:
Securities of the U.S. Government or its agencies.
Local agency bonds and U.S. Treasury obligations.
Bankers Acceptances.
Certificates of Deposit (or Time Deposits) placed with commercial banks and/or savings
and loans companies.
Negotiable Certificates of Deposit.
California Local Agency Investment Fund.
Cal-Trust JPA.
Mutual funds and Money market mutual funds.
Repurchase agreements and medium-term notes.
Investments are recorded at fair value in accordance with GASB Statement No. 72, Fair Value
Measurement and Application. Accordingly, the change in fair value of investments is recognized
as an increase or decrease to investment assets and investment income.
Fair value is defined as the price that would be received to sell an asset or paid to transfer a
liability in an orderly transaction. In determining this amount, three valuation techniques are
available:
Market approach - This approach uses prices generated for identical or similar assets or
liabilities. The most common example is an investment in a public security traded in an
active exchange such as the NYSE.
Cost approach - This technique determines the amount required to replace the current
asset. This approach may be ideal for valuing donations of capital assets or historical
treasures.
Income approach - This approach converts future amounts (such as cash flows) into a
current discounted amount.
Each of these valuation techniques requires inputs to calculate a fair value. Observable inputs
have been maximized in fair value measures, and unobservable inputs have been minimized.
GASB Statement No. 72 established a hierarchy of inputs to the valuation techniques above. This
hierarchy has three levels:
Level 1 inputs are quoted prices in active markets for identical assets or liabilities.
Level 2 inputs are quoted market prices for similar assets or liabilities, quoted prices for
identical or similar assets or liabilities in markets that are not active, or other than quoted
prices that are not observable.
Level 3 inputs are unobservable inputs, such as a property valuation or an appraisal.
147
CITY OF SARATOGA
NOTES TO BASIC FINANCIAL STATEMENTS
June 30, 2024
70
NOTE 2 – CASH AND INVESTMENTS (Continued)
C. Investments Authorized by the California Government Code and City’s Investment
Policy
The table below identifies the investment types that are authorized for the City of Saratoga (City)
by the California Government Code (or the City’s investment policy, where more restrictive).
The table also identifies certain provisions of the California Government Code (or the City’s
investment policy, where more restrictive) that address interest rate risk, credit risk, and
concentration of credit risk. This table does not address investments of debt proceeds held by
bond trustee that are governed by the provisions of debt agreements of the City rather than the
general provisions of the California government Code or the City’s investment policy.
The investment policy allows for the above investments, which have equal safety and liquidity as
all other allowed investments. Maturity depends on the cash needs of the City.
D. Investments Authorized by Debt Agreements
Investment of debt proceeds held by bond trustees are governed by provisions of the debt
agreements rather than the general provisions of the California Government Code or the City’s
investment policy. The table below identifies the Investment types that are authorized for
investments held by bond trustee. The table also identifies certain provisions of these debt
agreements that address interest rate risk, credit risk, and concentration of credit risk.
148
CITY OF SARATOGA
NOTES TO BASIC FINANCIAL STATEMENTS
June 30, 2024
71
NOTE 2 – CASH AND INVESTMENTS (Continued)
D. Investments Authorized by Debt Agreements (Continued)
E. External Investment Pool
Local Agency Investment Fund
The City's investments with LAIF at June 30, 2024 include a portion of the pool funds invested in
Structured Notes and Asset-Backed Securities. These investments include the following:
Structured Notes - debt securities (other than asset-backed securities) whose cash flow
characteristics (coupon rate, redemption amount, or stated maturity) depend upon one or
more indices and/or that have embedded forwards or options.
Asset-Backed Securities - the bulk of which are mortgage-backed securities, entitle their
purchasers to receive a share of the cash flows from a pool of assets such as principal and
interest repayments from a pool of mortgages (such as CMO's) or credit card receivables.
LAIF is overseen by the Local Agency Investment Advisory Board, which consists of five
members, in accordance with State statute. The approved investment policy is listed on the LAIF
website, located at http://www.treasurer.ca.gov/pmia-laif/.
As of June 30, 2024, the City had $37,757,083 invested in LAIF. In accordance with GASB
Statement No. 72, a fair value factor of .996316042 was used to calculate the fair value of the
investments in LAIF. GASB Statement No. 72, Fair Measure Value and Application requires
investments held primarily for the purpose of income or profit and has a present service capacity
based solely on its ability to generate cash or to be sold to generate cash to be measured at their
fair value.
Cal-Trust Investment Pool
The City is a voluntary participant in the Investment Trust of California (Cal-Trust), a public joint
powers authority formed to pool and invest the funds of public agencies. Cal-Trust invests in
fixed income securities eligible for investment pursuant to California Government Code Sections
53601 and 53635. Investment guidelines adopted by the board of Trustees may further restrict the
types of investments that are held by the Trust. Leveraging within the Trust’s portfolios is
prohibited. The fair value of the City’s investment in this pool is reported in the accompanying
financial statements at amounts based upon the Authority’s pro-rata share of the fair value
provided by Cal-Trust for the entire Cal-Trust portfolio (in relation to the amortized cost of that
portfolio).
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CITY OF SARATOGA
NOTES TO BASIC FINANCIAL STATEMENTS
June 30, 2024
72
NOTE 2 – CASH AND INVESTMENTS (Continued)
F. Disclosures Relating to Interest Rate Risk
Interest rate risk is the risk that changes in market interest rates will adversely affect the fair value
of an investment. Generally, the longer the maturity of an investment, the greater the sensitivity
of its fair value is to changes in market interest rates. One of the ways that an agency manages its
exposure to interest rate risk is by purchasing a combination of shorter term and longer term
investments and by timing cash flows from maturities so that a portion of the portfolio is
maturing or coming close to maturity evenly over time as necessary to provide the cash flow and
liquidity needed for operations.
The City had the following invested in LAIF and Cal-Trust Investment Pool:
G. Disclosures Relating to Credit Risk
Generally, credit risk is the risk that an issuer of an investment will not fulfill its obligation to the
holder of the investment. This is measured by the assignment of a rating by a nationally
recognized statistical rating organization. The monies held in the Cal-Trust and LAIF investment
pools are not subject to categorization by risk category. It is also not rated as to credit risk by a
nationally recognized statistical rating organization.
H. Custodial Credit Risk
For an investment, custodial credit risk is the risk that, in the event of the failure of the
counterparty, the City will not be able to recover the value of its investments or collateral
securities that are in the possession of an outside party. The City does not have a formal policy
related to custodial credit risk. The City did not hold any securities through investment
counterparties at June 30, 2024.
NOTE 3 – LEASES RECEIVABLE
The City has 2 lease agreements in place as of June 30, 2024. Revenue recognition is in
accordance with GASB Statement No. 87. Summarized information for each lease is as follows:
STC Five LLC
In November 2007, the City entered into a lease with STC Five LLC for use of land for the
operation of cellular towers at Congress Spring Park (APN 289-02-001) in Saratoga, California.
The term was for 5 years and includes three additional optional 5-year terms. If all extensions are
exercised, the lease would end in October of 2031. The options to extend are exercised unless
written notification of cancellation occurs within 60 days prior to the expiration of the existing
term. Initial rent payments were $1,800 a month increasing by 3% annually under the terms of the
lease. Payments received during the fiscal year were $2,888 to $2,975 monthly from July 2023
through June 2024.
Investment
Maturities
Fair Less Than
Value One Year
Local Agency Investment Fund (LAIF)37,617,987$ 37,617,987$
Cal-Trust Investment Pool 5,597,290 5,597,290
Total 43,215,277$ 43,215,277$
150
CITY OF SARATOGA
NOTES TO BASIC FINANCIAL STATEMENTS
June 30, 2024
73
NOTE 3 – LEASES RECEIVABLE (CONTINUED)
T-Mobile Cell Tower
In August 2021, the District entered into a lease with T-Mobile West LLC for use of land for the
operation of cellular towers at Congress Spring Park (APN 389-02-001) in Saratoga, California..
The term was for 10 years and includes three additional optional 5-year terms. If all extensions
are exercised the lease would end in November of 2032. The options to extend are exercised
unless written notification of cancellation occurs within 60 days prior to the expiration of the
existing term. Initial rent payments were $1,800 a month increasing by 4% annually under the
terms of the lease. Payments received during the fiscal year were $2,888 to $2,975 monthly from
July 2023 through June 2024.
NOTE 4 – INTERFUND TRANSACTIONS
A. Transfers In/Out
Transfers for the fiscal year ended June 30, 2024 were as follows:
The Capital Improvement Funds received $3,507,876 from the General Fund, as adopted in the
Budget. Out of this sum, $2,846,395 was allocated for street, sidewalk, and storm drain repair,
$375,000 for park and trail improvements, and $343,876 for various administrative projects.
Other transfers between funds were budgeted operating transfers for interfund charges, cost
allocation and other related purposes.
B. Interfund Receivables and Payables
During the course of normal operations, numerous transactions occur between individual funds
that may result in amounts owed between funds. Those related to goods and services type
transactions are classified as “due to and from other funds.” There were no interfund receivable
and payable balances during the fiscal year ended June 30, 2024.
Transfers-out
Major Fund:
General Fund 765,684$ 3,507,876$
Capital Improvement 3,565,271 642,908
Nonmajor Funds:
Tree Fines 25,875
Park In-Lieu Fees 1,070,299 1,070,299
Storm 2023 154,278
Grants CIP 18
Total Transfers 5,401,254$ 5,401,254$
Fund Transfers-in
151
CITY OF SARATOGA
NOTES TO BASIC FINANCIAL STATEMENTS
June 30, 2024
74
NOTE 5 – CAPITAL ASSETS
Capital asset activity for the fiscal year ended June 30, 2024 is illustrated in the following table:
Depreciation expense was charged to the following departments:
In accordance with GASB Statement No. 34, the City has reported all capital assets including
infrastructure in the Government-Wide Statement of Net Position. The City elected to use the
"Modified Approach" as defined by GASB Statement No. 34 for infrastructure reporting for its
pavement system. As a result, no accumulated depreciation or depreciation expense has been recorded
for this system. A more detailed discussion of the "Modified Approach" is presented in the Required
Supplementary Information section of this report. All other capital assets including other infrastructure
systems were reported using the Basic Approach whereby accumulated depreciation and depreciation
expense have been recorded.
Balance at Balance at
Governmental activities:June 30, 2023 Additions Deletions Transfers June 30, 2024
Capital assets, not being depreciated:
Land and land improvements 20,173,790$ -$ -$ -$ 20,173,790$
Construction in progress 10,765,502 1,875,598 (69,762) (664,311) 11,907,027
Infrastructure:
Street pavement system 53,134,778 53,134,778
Total capital assets, not being depreciated 84,074,070 1,875,598 (69,762) (664,311) 85,215,595
Capital assets, being depreciated:
Buildings and structures 27,751,278 664,311 28,415,589
Machinery and equipment
Governmental funds 2,281,816 2,281,816
Internal service funds 2,220,120 98,394 2,318,514
Infrastructure:
Bridges 1,563,654 1,563,654
Signs and lights 3,049,976 3,049,976
Drainage system 40,139,949 40,139,949
Sidewalks 15,902,719 15,902,719
Total capital assets, being depreciated 92,909,512 98,394 664,311 93,672,217
Less accumulated depreciation for:
Buildings and structures (14,605,516) (803,685) (15,409,201)
Machinery and equipment
Governmental funds (1,900,003) (114,040) (2,014,043)
Internal service funds (1,903,280) (132,218) (2,035,498)
Infrastructure:
Bridges (1,250,594) (17,227) (1,267,821)
Signs and lights (1,818,292) (112,520) (1,930,812)
Drainage system (22,755,277) (801,668) (23,556,945)
Sidewalks (9,220,225) (460,373) (9,680,598)
Total accumulated depreciation (53,453,187) (2,441,731) (55,894,918)
Total capital assets, being depreciated net 39,456,325 (2,343,337) 664,311 37,777,299
Governmental activities capital assets, net 123,530,395$ (467,739)$ (69,762)$ -$ 122,992,894$
General Government 1,259,821$
Public Works 1,003,282
Community Services 142,035
Community Development 36,593
Total Depreciation Expense 2,441,731$
152
CITY OF SARATOGA
NOTES TO BASIC FINANCIAL STATEMENTS
June 30, 2024
75
NOTE 6 – LONG-TERM LIABILITIES
A summary of the City's governmental long-term obligations for the fiscal year ended June 30,
2024, is presented below:
General Obligation 2011 Library Bonds - Original Issue $11,995,000
On July 14, 2011, the City issued General Obligation Bonds Series 2011 in the amount of
$11,995,000. The bonds were issued to fully refund the General Obligation 2001 Library Bonds.
The bonds are payable from and secured by certain property taxes within the City held in the
Library Bond Debt Service Fund. Interest on the bonds ranges from 2.0 percent to 4.0 percent and
is payable on February 1 and August 1 of each year, commencing February 1, 2012. Principal is
due annually beginning on August 1, 2012, in amounts ranging from $455,000 to $790,000, with
a final payment on August 1, 2031 of $820,000. The bonds maturing on or before August 1, 2021
were not subject to redemption prior to their respective stated maturity dates. Bonds maturing on
or after August 1, 2022 are subject to redemption prior to their respective stated maturity dates at
the option of the City at the principal amount of the bonds called for redemption, together with
interest accrued thereon to the date of redemption, without premium. In the event of a default, all
amounts associated with this bond become immediately due.
The annual debt service requirements on these bonds are as follows:
Compensated Absences
The City's liability for vested and unpaid compensated absences (accrued vacation and sick pay)
has been accrued and amounts to $878,080 at June 30, 2024. The compensated absences liability
will generally be liquidated through the General Fund.
Classification
Balance at Balance at Due Within Due in More
Description June 30, 2023 Additions Reductions June 30, 2024 One Year Than One Year
Governmental Activities:
General Obligation Bonds:
2011 Library bonds 6,385,000$ -$ (610,000)$ 5,775,000$ 630,000$ 5,145,000$
Net original issue premium 197,034 (21,892) 175,142 21,892 153,250
Compensated absences 944,910 619,812 (686,642) 878,080 664,754 213,326
Total 7,526,944$ 619,812$ (1,318,534)$ 6,828,222$ 1,316,646$ 5,511,576$
Fiscal
Year Ended Principal Interest Total
2025 630,000$ 209,585$ 839,585$
2026 655,000 185,523 840,523
2027 685,000 162,073 847,073
2028 705,000 137,043 842,043
2029 760,000 109,400 869,400
2030-2032 2,340,000 144,600 2,484,600
Total 5,775,000$ 948,224$ 6,723,224$
153
CITY OF SARATOGA
NOTES TO BASIC FINANCIAL STATEMENTS
June 30, 2024
76
NOTE 6 – LONG-TERM LIABILITIES (Continued)
Debt Without City Commitment
A summary of the Fiduciary Fund long-term obligations for the fiscal year ended June 30, 2024,
is presented below:
Arrowhead Community Facilities District Bond
The Arrowhead Community Facilities District encompasses 39 homes located along the hillside
between Rolling Hills Road and Blue Hills Lane, off of Prospect Road. Since 1951, this
neighborhood has operated its own private water company (Arrowhead Cooperative Company
Inc., aka ACCI). Over the years the number of Arrowhead Cooperative residents and water
service meters have increased, to the extent that the water system infrastructure is no longer
sufficient for water and fire protection needs. The potential of the fire danger situation prompted
the Arrowhead Board to ask the City for assistance to issue a bond for the purpose of financing
improvements to the water system. Subsequently, on December 21, 2016, the City Council
approved the formation of the Arrowhead Community Facility District (CFD). On May 2, 2017,
the CFD’s 39 residential parcel owners unanimously approved Measure L, which allowed for the
assessment of a special tax levy to finance a bond. In the event of a default, all amounts
associated with this bond become immediately due.
On October 17, 2018, the City Council authorized the issuance of the Saratoga Community
Facilities District 2016-1 (Arrowhead Project) Special Tax Bonds, Series 2018, with the issue
date of December 10, 2018. Debt service on the Special Tax Bond is payable only from special
taxes levied annually on taxable properties within the CFD in the manner set forth in the Rate and
Method of Apportionment (RMA) approved by the Council in connection with the formation of
the District. The 2018 Bonds will not have any impact on the City’s General Fund or
Government-wide financial statements, and these special financing district bonds are not assets or
liabilities of the City for financial statement purposes. Bond terms are 30 years at 6.05% interest.
The payment amounts may change over time if bond holders choose to pay off their share of the
debt instead of following the bond’s payment schedule. The annual debt service requirements on
these bonds are as follows:
Classification
Balance at Balance at Due Within Due in More
Description June 30, 2023 Additions Reductions June 30, 2024 One Year Than One Year
Fiduciary Funds:
Special Tax Bonds:
2018 Arrowhead CFD 1,477,214$ -$ (101,230)$ 1,375,984$ 26,287$ 1,349,697$
Total 1,477,214$ -$ (101,230)$ 1,375,984$ 26,287$ 1,349,697$
Fiscal Year Ended Principal Interest Total
2025 26,287$ 87,872$ 108,040$
2026 26,383 86,281 108,040
2027 27,979 84,595 108,040
2028 29,672 82,806 108,040
2029 31,468 76,572 108,040
2030-2034 188,304 351,896 540,200
2035-2039 252,588 287,612 540,200
2040-2044 338,818 201,382 540,200
2045-2049 454,485 85,715 540,200
Total 1,375,984$ 1,344,731$ 2,701,000$
154
CITY OF SARATOGA
NOTES TO BASIC FINANCIAL STATEMENTS
June 30, 2024
77
NOTE 7 – RISK MANAGEMENT
The City participates in the following public entity risk pool:
PLAN Workers' Compensation Shared Agency Risk Pool (SHARP) – covers workers'
compensation coverage up to $250,000 and excess coverage provides an employer liability limit
of $5 million per occurrence, and workers’ compensation per occurrence limit to $100 million.
The City has no deductible for these claims. During the fiscal year ended June 30, 2024, the City
contributed $405,002 for current year coverage. The City's contribution equals the ratio of the
City's payroll to the total payroll of all entities participating in the same layer of each program, in
each program year.
Actual surpluses or losses are shared according to a formula developed from overall loss costs
and spread to member entities on a percentage basis after a retrospective rating.
There have been no significant reductions of insurance settlements that exceeded insurance
coverage for the past three years.
The workers’ compensation and general liability claims payable of $123,507 reported at June 30,
2024, is based on the requirements of GASB Statement No. 10, which requires that a liability for
claims be reported if information prior to the issuance of the basic financial statements indicates
that it is probable that a liability has incurred at the date of the basic financial statements and the
amount of the loss can be reasonably estimated. Changes in the claims payable amounts were as
follows:
The General Fund has been used in the prior years to liquidate the liability for claims and
judgments.
Each risk pool is governed by a board consisting of representatives from member municipalities.
The board controls the operations of each risk pool, including selection of management and
approval of operating budgets, independent of any influence by member municipalities beyond
their representation on the Board.
Audited financial information for each risk pool may be obtained from Bickmore at 1750
Creekside Oaks Dr., Ste. 200, Sacramento, California 95833.
Year Ended Year Ended
June 30, 2024 June 30, 2023
Claims payable, beginning of fiscal year 131,345$ 194,533$
Fiscal year claims and changes in estimates 405,002 466,212
Claims payments (412,840) (529,400)
Claims payable, end of fiscal year 123,507$ 131,345$
155
CITY OF SARATOGA
NOTES TO BASIC FINANCIAL STATEMENTS
June 30, 2024
78
NOTE 8 – RETIREMENT PLANS
Defined Benefit Pension Plan
Plan Description – All CalPERS qualified employees are eligible to participate in the City’s
Miscellaneous Employee Pension Plan (the Plan), a cost-sharing multiple-employer defined
benefit pension plan administered by the California Public Employees’ Retirement System
(CalPERS). CalPERS acts as a common investment and administrative agent for participating
public entities within the State of California. Benefit provisions and all other requirements are
established by State statute and City ordinance. CalPERS issues publicly available reports that
include a full description of the pension plans regarding benefit provisions, assumptions and
membership information that can be found on the CalPERS’ website or copies of these reports
may be obtained from its Executive Office located at 400 P Street, Sacramento, California 95811.
Benefits Provided – CalPERS provides service retirement and disability benefits, annual cost-of-
living adjustments, and death benefits to plan members who must be public employees and
beneficiaries. Benefits are based on years of credited service, equal to one year of full-time
employment. Members with five years of total service are eligible to retire at age 55. All
members are eligible for non-duty disability benefits after 10 years of service. Death benefits
include the 1959 Survivor Benefit and the Optional Settlement 2 Death Benefit. The cost-of-
living adjustments for the Plan are applied as specified by the Public Employee’s Retirement
Law. The Plan’s provisions and benefits in effect at June 30, 2024, are summarized as follows:
Employees Covered – At June 30, 2024, the following employees were covered by the benefit
terms for the Plan:
Contributions – Section 20814(c) of California Public Employees’ Retirement Law requires that
the employer contribution rates for all public employers are determined on an annual basis by an
actuary and shall be effective on the July 1 following notice of a change in the rate. Funding
contributions for the Plan are determined annually on an actuarial basis as of June 30 by
CalPERS. The actuarially determined rate is the estimated amount necessary to finance the costs
of benefits earned by employees during the year, with an additional amount to finance any
unfunded accrued liability. The City is required to contribute the difference between the
actuarially determined rate and the contribution rate of employees.
Miscellaneous
Tier 1 Tier 1 PEPRA
Benefit formula 2.5 % @ 55 2% @ 60 2 % @ 62
Benefit vesting schedule 5 Years 5 Years 5 Years
Benefit payments Monthly for Life Monthly for Life Monthly for Life
Retirement age 55 60 62
Monthly ben. As a % of eligible comp. 2.00%2.00%2.00%
Required employee contribution rates 7.00%7.00%8.25%
Required employer contribution rates 13.26%10.87%8.00%
Miscellaneous
Active 61
Transferred 34
Separated 38
Retired 132
Total 265
156
CITY OF SARATOGA
NOTES TO BASIC FINANCIAL STATEMENTS
June 30, 2024
79
NOTE 8 – RETIREMENT PLANS (Continued)
Pension Liabilities, Pension Expenses, and Deferred Outflows/Inflows of Resources Related to
Pensions - As of June 30, 2024, the City reported net pension liabilities for its proportionate share
of the net pension liability of the Plan as follows:
The City’s net pension liability for the Plan is measured as the proportionate share of the Plan’s
net pension liability. The net pension liability of the Plan is measured at June 30, 2023, and the
total pension liability for the plan used to calculate the net pension liability was determined by an
actuarial valuation as of June 30, 2022 rolled forward to June 30, 2023 using standard update
procedures. The City’s proportion of the net pension liability was based on a projection of the
City’s long-term share of the contributions to the pension plan relative to the projected
contributions of all participating employers, actuarially determined. The City’s proportionate
share of the net pension liability for the Plan as of June 30, 2022 and 2023 was as follows:
For the fiscal year ended June 30, 2024, the City recognized a credit to pension expense of
$1,428,617. At June 30, 2024, the City reported deferred outflows of resources and deferred
inflows of resources related to pensions from the following sources:
Proportionate Share
of Net Pension
Liability/(Asset)
Miscellaneous 11,305,154$
Proportion - June 30, 2022 0.08642%
Proportion - June 30, 2023 0.09062%
Change - Increase/(Decrease) 0.00420%
Deferred Deferred
Outflows of Inflows of
Resources Resources
Changes of Assumptions 682,543$ -$
Differences between Expected and Actual Experience 577,529 (89,589)
Differences between Projected and Actual Investment Earnings 1,830,406
Differences between Employer's Contributions and
Proportionate Share of Contributions (1,219,194)
Change in Employer's Proportion 1,902,343
Pension Contributions Made Subsequent to Measurement Date 2,391,386
Total 7,384,207$ (1,308,783)$
157
CITY OF SARATOGA
NOTES TO BASIC FINANCIAL STATEMENTS
June 30, 2024
80
NOTE 8 – RETIREMENT PLANS (Continued)
The City reported $2,391,386 as deferred outflows of resources related to contributions
subsequent to the measurement date that will be recognized as a reduction of the net pension
liability in the fiscal year ended June 30, 2025.
Other amounts reported as deferred outflows and deferred inflows of resources related to
pensions will be recognized as pension expense as follows:
Actuarial Assumptions – The total pension liabilities in the June 30, 2022 actuarial valuations
were determined using the following actuarial assumptions:
The underlying mortality assumptions and all other actuarial assumptions used in the June 30,
2022 valuation were based on the results of a January 2014 Actuarial Experience Study for the
period 1997 to 2011. Further details of the Experience Study can be found on the CalPERS’
website.
Deferred
Outflows/
Fiscal Year (Inflows) of
Ending June 30: Resources
2025 1,444,621$
2026 910,909
2027 1,275,986
2028 52,522
2029
Total 3,684,038$
Valuation Date June 30, 2022
Measurement Date June 30, 2023
Actuarial Cost Method Entry-Age
Normal Cost
Method
Actuarial Assumptions:
Discount Rate 6.90%
Inflation 2.30%
Payroll Growth 2.75%
Projected Salary Increase (1)
Investment Rate of Return 6.80% (2)
Mortality (3)
(1)Varies by entry age and service
(2)Net pension plan investment expenses, including inflation
(3)Derived using CalPERS' membership data for all funds
158
CITY OF SARATOGA
NOTES TO BASIC FINANCIAL STATEMENTS
June 30, 2024
81
NOTE 8 – RETIREMENT PLANS (Continued)
Discount Rate – The discount rate used to measure the total pension liability was 6.90 percent for
the Plan. To determine whether the municipal bond rate should be used in the calculation of a
discount rate for the Plan, CalPERS stress tested plans that would most likely result in a discount
rate that would be different from the actuarially assumed discount rate. Based on the testing, none
of the tested plans ran out of assets. Therefore, the current 6.90 percent discount rate is adequate,
and the use of the municipal bond rate calculation is not necessary. The long-term expected
discount rate of 6.90 percent will be applied to all plans in the Public Employees’ Retirement
Fund (PERF). The stress test results are presented in the detailed report called “GASB Crossover
Testing Report” that can be obtained from the CalPERS’ website.
According to Paragraph 30 of GASB Statement No. 68, the long-term discount rate should be
determined without reduction for pension plan administrative expense. The 6.80 percent
investment return assumption used in this accounting valuation is net of administrative expenses.
Administrative expenses are assumed to be 10 basis points. Using this lower discount rate has
resulted in a slightly higher Total Pension Liability and Net Pension Liability. CalPERS checked
the materiality threshold for the difference in calculation and did not find it to be a material
difference.
In determining the long-term expected rate of return, CalPERS took into account both short-term
and long-term market return expectations as well as the expected pension fund cash flows. Using
historical returns of all the funds’ asset classes, expected compound returns were calculated over
the short-term (first 10 years) and the long-term (11-60 years) using a building-block approach.
Using the expected nominal returns for both short-term and long-term, the present value of
benefits was calculated for each fund. The expected rate of return was set by calculating the
single equivalent expected return that arrived at the same present value of benefits for cash flows
as the one calculated using both short-term and long-term returns. The expected rate of return was
then set equivalent to the single equivalent rate calculated above and rounded down to the nearest
one quarter of one percent.
The table below reflects the long-term expected real rate of return by asset class. The rate of
return was calculated using the capital market assumptions applied to determine the discount rate
and asset allocation. These rates of return are net of administrative expenses.
Assumed
Asset Real Return
Asset Class Allocation Years 1 - 10(a) (b)
Global Equity - cap-weighted 30.00%4.54%
Global Equity - non-cap-weighted 12.00%3.84%
Private Equity 13.00%7.28%
Treasury 5.00%0.27%
Mortgage-backed Securities 5.00%0.50%
Investment Grade Corporates 10.00%1.56%
High Yield 5.00%2.27%
Emerging Market Debt 5.00%2.48%
Private Debt 5.00%3.57%
Real Assets 15.00%3.21%
Leverage -5.00%-0.59%
Total 100.00%
(a) An expected inflation of 2.3% used for this period.
(b) Figures are based on the 2021-22 Asset Liability Management study.
159
CITY OF SARATOGA
NOTES TO BASIC FINANCIAL STATEMENTS
June 30, 2024
82
NOTE 8 – RETIREMENT PLANS (Continued)
Sensitivity of the Proportionate Share of the Net Pension Liability to Changes in the Discount
Rate – The following presents the City’s proportionate share of the net pension liability for the
Plan, calculated using the discount rate for the Plan, as well as what the City’s proportionate share
of the net pension liability would be if it were calculated using a discount rate that is 1-percentage
point lower or 1- percentage point higher than the current rate:
Pension Plan Fiduciary Net Position – Detailed information about each pension plan’s fiduciary
net position is available in the separately issued CalPERS’ financial reports.
NOTE 9 – NET POSITION
A. Net Investment in Capital Assets
As of June 30, 2024, the net investment in capital assets consisted of the following:
NOTE 10 – JOINT POWERS AGREEMENTS
The City is a member of several Joint Power Agreements, as follows:
The Santa Clara County Valley Transportation Authority (VTA) consists of various cities in the
San Francisco Bay area. The Transportation Authority was formed in 1985, by a joint exercise of
powers agreement between the County of Santa Clara and the cities of Santa Clara County for the
purpose of financing highway capital improvements within the County to serve transportation
needs. Financial statements may be obtained from the Traffic Authority at 1754 Technology
Drive, Suite 224, San Jose, California 95110.
The West Valley Solid Waste Management Joint Powers Authority consists of the West Valley
cities of Campbell, Los Gatos, Monte Sereno, and Saratoga. The JPA was formed to coordinate
efforts in carrying out solid waste collection and disposal activities, and in meeting the mandates
of AB939, the States’ Integrated Waste Management Act.
Miscellaneous
1% Decrease 5.90%
Net Pension Liability 20,359,524$
Current 6.90%
Net Pension Liability 11,305,154$
1% Increase 7.90%
Net Pension Liability 3,852,630$
Capital assets, net 122,992,894$
2011 general obligation library bonds (5,775,000)
Net original issue premium (175,142)
Net investment in capital assets 117,042,752$
160
CITY OF SARATOGA
NOTES TO BASIC FINANCIAL STATEMENTS
June 30, 2024
83
NOTE 10 – JOINT POWERS AGREEMENTS (Continued)
The Silicon Valley Regional Interoperability Authority (SVRIA) consists of Silicon Valley
agencies formed to coordinate the design and implementation of an interoperable public safety
communication system.
The Santa Clara County Library System JPA consists of various member agencies as a policy
making and governing body of the County’s library system.
The Silicon Valley Clean Energy Authority (SVCEA) consists of various Silicon Valley agencies
formed to address climate change by reducing energy related greenhouse gas emissions and
securing energy supply and price stability, energy efficiencies and local economic benefits.
The West Valley Clean Water Program consists of the Cities of Campbell, Monte Sereno,
Saratoga and the Town of Los Gatos, and works to control discharge of polluted stormwater into
local creeks and the San Francisco Bay.
These JPA's are governed by boards consisting of representatives from their members. The
boards control the operations of each JPA, including selection of management and approval of
operating budgets, independent of any influence by its members beyond their representation on
the board.
NOTE 11 – COMMITMENTS AND CONTINGENCIES
A. Lawsuits
The City is presently involved in certain matters of litigation that have arisen in the normal course
of conducting City business. City management believes, based upon consultation with the City
Attorney, that these cases, in the aggregate, are not expected to result in a material adverse
financial impact on the City. Additionally, City management believes that the City's insurance
programs are sufficient to cover any potential losses should an unfavorable outcome materialize.
B. Federal and State Grants Programs
The City participates in Federal and State grant programs. In qualifying years, these programs are
audited by the City's independent accountants in accordance with the provisions of the Federal
Single Audit Act Amendments of 1996 and applicable State requirements. For Federal programs,
the City did not reach the level of qualifying cost during the current fiscal year, so no single audit
was required. Expenditures which may be disallowed, if any, by the granting agencies, cannot be
determined at this time. The City expects such amounts, if any, to be immaterial.
C. Commitments
The City had outstanding contracts or planned construction projects as of June 30, 2024 totaling
$1,144,086 with an original contract amount of $2,696,33. The entire total of the outstanding
commitments are reported within the Capital Projects Fund when expenditures are incurred.
In the opinion of City management, there were no additional outstanding matters that would have
a significant effect on the financial position of the funds of the City as of June 30, 2024.
161
CITY OF SARATOGA
NOTES TO BASIC FINANCIAL STATEMENTS
June 30, 2024
84
NOTE 12 – FUND BALANCES
GASB Statement No. 54 requires governmental funds to report fund balance in classifications based
primarily on the extent to which the City is bound to honor constraints on the specific purposes for
which amounts in the funds can be spent. As of June 30, 2024, fund balances for governmental funds
are made up of the following:
Nonspendable – amounts that cannot be spent either because they are in nonspendable form or
because they are legally or contractually required to be maintained intact.
Restricted – amounts that can be spent only for specific purposes because of constitutional provisions
or enabling legislation or because of constraints that are externally imposed by creditors, grantors,
contributors, or the laws or regulations of other governments.
Committed – amounts that can be used only for specific purposes determined by a formal action of
the governing board in the highest level of decision-making authority for the City. Commitments
may be established, modified, or rescinded only through resolutions approved by the governing
board.
Assigned – amounts that do not meet the criteria to be classified as restricted or committed but that
are intended to be used for specific purposes. Under the City’s adopted policy, only the City
Manager may assign amounts for specific purposes.
Unassigned – all other spendable amounts.
When an expenditure is incurred for purposes for which both restricted and unrestricted fund balance
is available, the City considers restricted funds to have been spent first. When an expenditure is
incurred for which committed, assigned, or unassigned fund balances are available, the City
considers amounts to have been spent first out of committed funds, then assigned funds, and finally
unassigned funds, as needed, unless the governing board (or City Manager for assignments) has
provided otherwise in its commitment or assignment actions.
The governing board adopted a minimum fund balance policy for the General Fund in order to
establish, dedicate, and maintain reserves annually to meet known and estimated future
obligations. Council policy is to maintain a minimum of $500,000 in unassigned funds as a
buffer for unplanned expenditures or revenue shortfalls during the fiscal year. The General Fund
is the only fund that reports a positive unassigned fund balance. Other governmental funds may
report unassigned fund balance only when liabilities exceed assets resulting in a negative
unassigned fund balance.
162
CITY OF SARATOGA
NOTES TO BASIC FINANCIAL STATEMENTS
June 30, 2024
85
NOTE 12 – FUND BALANCES (CONTINUED)
A detailed schedule of fund balances as of June 30, 2024 is presented below.
NOTE 13 – OTHER POST EMPLOYMENT BENEFITS (OPEB)
Plan Description
The City provides health insurance benefits under various health plans to eligible retirees and
dependents in accordance with various labor agreements. Employees are eligible for retiree health
benefits if they retire from the City on or after age 50 (unless disabled) and are eligible for a
CalPERS pension. Part-time employees are not eligible.
Eligibility
The table below presents a summary of the basic participant information for the active and
inactive participants covered under the terms of the Plan.
Annual OPEB Cost and Net OPEB Obligation
For the fiscal year ended June 30, 2024, the total contribution made was $39,267. Twenty-one
inactive employees received OPEB benefits during the fiscal year.
Special Revenue Capital Project Nonmajor Total
Fund Fund Governmental Governmental
General ARPA/SLFRF Capital Improvement Funds Funds
Restricted for:
Debt service -$ -$ -$ 1,013,048$ 1,013,048$
Community services 1,426,122 1,426,122
Streets and roads 5,290,786 1,589,807 6,880,593
District Assessments 1,144,606 1,144,606
Total restricted fund balances 5,290,786 5,173,583 10,464,369
Committed to:
Hillside stability 1,000,000 1,000,000
Capital projects 7,281,263 926,817 8,208,080
Total committed fund balances 1,000,000 7,281,263 926,817 9,208,080
Assigned to:
Facility replacement 3,700,000 3,700,000
Future capital & efficiency 4,220,406 4,220,406
Total assigned fund balances 7,920,406 7,920,406
Unassigned 9,123,764 9,123,764
Total unassigned fund balances 9,123,764 9,123,764
Total fund balances 18,044,170$ 5,290,786$ 7,281,263$ 6,100,400$ 36,716,619$
Covered Participants
Inactives currently receiving benefits 21
Inactives entitled to but not yet receiving benefits 21
Active employees 57
Total 99
163
CITY OF SARATOGA
NOTES TO BASIC FINANCIAL STATEMENTS
June 30, 2024
86
NOTE 13 – OTHER POST EMPLOYMENT BENEFITS (OPEB) (CONTINUED)
Total OPEB Liability
The City’s total OPEB liability was measured as of June 30, 2023, and the total OPEB liability
used to calculate the OPEB liability was determined by an actuarial valuation as of June 30, 2022.
Actuarial Method and Assumptions
The total OPEB liability in the June 30, 2022 actuarial valuation was determined using the
following actuarial assumptions, applied to all periods included in the measurement, unless
otherwise specified:
Change in Total OPEB Liability
Valuation Date June 30, 2022
Measurement Date June 30, 2023
Contribution Policy No pre-funding
Actuarial Assumptions:
Discount Rate 3.65%
Inflation 2.50%
Mortality CalPERS 2000-2019 Experience Study
Mortality Improvement Mortality projected fully generation with Scale MP-2021
Salary Increases Aggregate 2.7% annually
Merit - CalPERS 2000-2019 Experience Study
Medical Trend Non-Medicare 8.5% for 2023
decreasing to an ultimate rate of 3.45% in 2076
Medicare - 7.5% for 2023
decreasing to an ultimate rate of 3.45% in 2076
PEMHCA Minimum Increase 3.50% annually
Healthcare Participation at Retirement Active - 50%
Inactive - current election
Total OPEB
Liability
Balance at 6/30/23 2,005,823$
Changes for the fiscal year:
Service cost 121,832
Interest 73,857
Assumption changes (28,186)
Benefit payments (82,614)
Balance at 6/30/24 2,090,712$
164
CITY OF SARATOGA
NOTES TO BASIC FINANCIAL STATEMENTS
June 30, 2024
87
NOTE 13 – OTHER POST EMPLOYMENT BENEFITS (OPEB) (CONTINUED)
Sensitivity of Total OPEB Liability
There is sensitivity of the net OPEB liability due to changes in the discount rate and healthcare
cost trend rates. The following presents the net OPEB liability of the City, as well as what the
City’s total OPEB liability would be if it were calculated using the discount and trend rate that
were 1 percentage point lower or 1 percentage point higher than the current discount and trend
rates.
OPEB Expense and Deferred Outflows of Resources and Deferred Inflows of Resources Related
to OPEB
For the fiscal year ended June 30, 2024, the City recognized OPEB expense of $141,739. At June
30, 2024, the City reported deferred outflows of resources and deferred inflows of resources
related to OPEB from the following sources:
Pension contributions made subsequent to the measure date of $95,341 will be recognized as
OPEB related expenses for the fiscal year ended June 30, 2025. Amounts reported as deferred
inflows of resources related to OPEB will be recognized as OPEB expense as follows:
Changes in Discount Rate
1% Decrease 2.65%
Net Pension Liability 2,371,308$
Current 3.65%
Net Pension Liability 2,090,712$
1% Increase 4.65%
Net Pension Liability 1,860,190$
Changes in the Healthcare Trend Rate
1% Decrease 1,801,608$
Current 2,090,712$
1% Increase 2,452,987$
Deferred Deferred
Outflows of Inflows of
Resources Resources
Changes of Assumptions -$ 314,587$
Pension Contributions Made Subsequent to Measurement Date 95,341
Total 95,341$ 314,587$
165
CITY OF SARATOGA
NOTES TO BASIC FINANCIAL STATEMENTS
June 30, 2024
88
NOTE 14 – PRIOR PERIOD ADJUSTMENT
A prior period adjustment of ($2,309,958) was made on the government-wide statement of
activities related to an understatement of OPEB liability in the prior fiscal year.
Fiscal Year Deferred Outflows
Ending June 30: (Inflows) of Resources
2025 (54,549)$
2026 (54,549)
2027 (54,549)
2028 (54,549)
2029 (54,549)
Thereafter (41,842)
Total (314,587)$
166
89
REQUIRED SUPPLEMENTARY INFORMATION
167
90
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168
Variance with
Final Budget
Actual Positive
Original Final Amounts (Negative)
Revenues
Property Taxes 18,636,124$ 18,636,124$ 19,078,883$ 442,759$
Sales and Use Taxes 1,441,000 1,441,000 1,253,649 (187,351)
Business License Taxes 598,900 598,900 517,524 (81,376)
Transient Occupancy Tax 410,000 410,000 512,261 102,261
Other Taxes 2,033,500 2,033,500 2,587,206 553,706
Licenses and Permits 221,000 221,000 263,644 42,644
Fines and Forfeitures 47,300 47,300 49,387 2,087
Interest 1,200,000 1,200,000 2,017,988 817,988
Charges for Services 3,563,028 3,563,028 5,647,997 2,084,969
Intergovernmental 123,000 123,000 617,256 494,256
Other 69,496 69,496
Total Revenues 28,273,852 28,273,852 32,615,291 4,341,439
Expenditures
Current:
General Government 9,244,582 9,299,582 8,371,657 927,925
Public Safety 8,315,962 8,290,962 8,195,291 95,671
Public Works 7,174,962 7,363,962 7,341,701 22,261
Community Services 596,634 566,634 462,696 103,938
Community Development 2,886,399 2,886,399 2,620,388 266,011
Total Expenditures 28,218,539 28,407,539 26,991,733 1,415,806
Excess (Deficiency) of Revenues Over
(Under) Expenditures 55,313 (133,687) 5,623,558 5,757,245
Other Financing Sources (uses):
Transfers In 765,684 765,684
Transfers Out (3,289,000) (3,507,876) (3,507,876) -
Total Other Financing Sources (Uses) (3,289,000) (3,507,876) (2,742,192) 765,684
Net Change in Fund Balance (3,233,687) (3,641,563) 2,881,366 6,522,929
Fund Balance - July 1, 2023 15,162,804 15,162,804 15,162,804
Fund Balance - June 30, 2024 11,929,117$ 11,521,241$ 18,044,170$ 6,522,929$
FOR THE FISCAL YEAR ENDED JUNE 30, 2024
Budgeted Amounts
CITY OF SARATOGA
SCHEDULE OF REVENUES, EXPENDITURES,
AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL
GENERAL FUND
See Note to Required Supplementary Information
91
169
Variance with
Final Budget
Original Final Actual Positive (Negative)
Expenditures
Current:
Public Works 6,473,436$ 6,473,436$ 1,182,650$ 5,290,786$
Total Expenditures 6,473,436 6,473,436 1,182,650 5,290,786
Net Change in Fund Balance (6,473,436) (6,473,436) (1,182,650) 5,290,786
Fund Balance - July 1, 2023 6,473,436 6,473,436 6,473,436
Fund Balance - June 30, 2024 -$ -$ 5,290,786$ 5,290,786$
FOR THE FISCAL YEAR ENDED JUNE 30, 2024
Budgeted Amounts
CITY OF SARATOGA
SCHEDULE OF REVENUES, EXPENDITURES,
AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL
ARPA/SLFRF SPECIAL REVENUE FUND
See Note to Required Supplementary Information
92
170
93
CITY OF SARATOGA
REQUIRED SUPPLEMENTARY INFORMATION
JUNE 30, 2024
Cost Sharing Defined Benefit Pension Plan – City Miscellaneous Plan
As of June 30, 2024
Schedule of the City’s Miscellaneous Plan Proportionate Share of the Net Pension Liability – Last
10 Years*
Notes to Schedule
Change in Benefit Terms: The figures above do not include any liability impact that may have resulted
from plan changes which occurred after June 30, 2014 as they have minimal cost impact. This applies for
voluntary benefit changes as well as any offers of Two Years Additional Service Credit (a.k.a Golden
Handshakes).
Change in Assumptions: In 2017, the accounting discount rate was reduced from 7.65 percent to 7.15
percent.
In 2023, the accounting discount rate was reduced from 7.15 percent to 6.90 percent.
Miscellaneous Plan
Fiscal Year Ended 2020 2021 2022 2023 2024
Proportion of Net Pension
Liability (Safety and Misc)0.07431% 0.07540% 0.01345% 0.08642% 0.09062%
Proportionate Share of
Net Pension Liability 7,614,972$ 8,204,013$ 727,447$ 9,982,329$ 11,305,154$
Covered Payroll 6,156,572$ 6,590,150$ 6,568,081$ 6,951,928$ 7,196,642$
Proportionate Share of NPL
as a % of Covered Payroll 123.69% 124.49% 11.08% 143.59% 157.09%
Plan's Fiduciary Net Position
as a % of the TPL 85.36% 85.12% 98.76% 76.68% 76.21%
Fiscal Year Ended 2015 2016 2017 2018 2019
Proportion of Net Pension
Liability (Safety and Misc)0.11163% 0.06216% 0.07322% 0.07620% 0.07510%
Proportion of Net Pension
Liability (Misc Plan Only)0.28104% 0.1551% 0.18238% 0.19170% 0.19202%
Proportionate Share of
Net Pension Liability 6,945,916$ 4,226,268$ 6,335,606$ 7,556,748$ 7,236,672$
Covered Payroll 4,714,858$ 4,856,304$ 6,335,330$ 5,908,831$ 5,692,653$
Proportionate Share of NPL
as a % of Covered Payroll 147.32% 87.03% 100.00% 127.89% 127.12%
Plan's Fiduciary Net Position
as a % of the TPL 81.15% 90.52% 85.60% 84.66% 85.34%
171
94
CITY OF SARATOGA
REQUIRED SUPPLEMENTARY INFORMATION
JUNE 30, 2024
Cost Sharing Defined Benefit Pension Plan – Miscellaneous Plan
As of June 30, 2024
Schedule of Pension Contributions – Last 10 Years*
Miscellaneous Plan
Fiscal Year Ended 2020 2021 2022 2023 2024
Contractually Required Contributions 1,701,847$ 1,733,461$ 1,756,965$ 1,428,617$ 1,441,386$
Contributions in Relation to Contractually
Required Contributions 1,701,847 1,733,461 1,756,965 1,428,617 2,391,386
Contribution Deficiency (Excess)-$ -$ -$ -$ (950,000)$
Covered Payroll 6,590,150$ 6,568,081$ 6,951,928$ 7,196,642$ 7,760,535$
Contributions as a % of Covered Payroll 25.82% 26.39% 25.27% 19.85% 30.81%
Fiscal Year Ended 2015 2016 2017 2018 2019
Contractually Required Contributions 4,203,599$ 1,109,589$ 1,016,197$ 1,289,450$ 1,637,179$
Contributions in Relation to Contractually
Required Contributions 4,203,599 1,109,589 1,016,197 1,289,450 1,637,179
Contribution Deficiency (Excess)-$ -$ -$ -$ -$
Covered Payroll 4,856,304$ 6,335,330$ 5,908,831$ 5,692,653$ 6,156,572$
Contributions as a % of Covered Payroll 86.56% 17.51% 17.20% 22.65% 26.59%
Notes to Schedule:
Valuation Date: June 30, 2022
Assumptions Used: Entry Age Method used for Actuarial Cost Method
Level Percentage of Payroll and Direct Rate Smoothing
3.8 Years Remaining Amortization Period
Inflation Assumed at 2.30%
Investment Rate of Returns set at 6.90%
CalPERS mortality table based on CalPERS' experience and includes 15 years of projected ongoing mortality
improvement using 90 percent of Scale MP 2016 published by the Society of Actuaries.
172
95
CITY OF SARATOGA
REQUIRED SUPPLEMENTARY INFORMATION
JUNE 30, 2024
Schedule of Changes in Net OPEB Liability and Related Ratios - Last 10 Years*
*Fiscal year 2022 was the 1st year of implementation, therefore only three years are shown.
2024 2023 2022
Measurement Period 2022-23 2021-22 2020-21
Changes in Total OPEB Liability
Service Costs 121,832$ 157,573$ 151,726$
Interest 73,857 51,457 49,241
Changes of Assumptions (28,186) (391,838) 15,378
Benefit Payments (82,614) (72,087) (64,030)
Net Change in Total OPEB Liability 84,889 (254,895) 152,315
Total OPEB Liability - Beginning 2,005,823 2,260,718 2,108,403
Total OPEB Liability - Ending (a)2,090,712$ 2,005,823$ 2,260,718$
Covered Payroll 7,809,193$ 7,915,061$ 7,122,272$
Net OPEB Liability as Percentage of Covered
Payroll 26.77% 25.34% 31.74%
173
96
CITY OF SARATOGA
REQUIRED SUPPLEMENTARY INFORMATION
JUNE 30, 2024
Schedule of OPEB Employer Contributions - Last 10 Years*
1 Per GASB 75 paragraph 57c., these disclosures are only required if the employer calculates an Actuarially
Determined Contribution (ADC). The City does not currently calculate an ADC.
Notes to Schedule
Funding Policy: The City funds the benefits on a pay-as-you-go basis. No assets are accumulated in a trust.
*Fiscal year 2022 was the 1st year of implementation, therefore only three years are shown.
2024 2023 2022
Actuarially Determined Contributions (ADC)1 n/a n/a n/a
Contributions in relation to ADC n/a n/a n/a
Contribution deficiency/(excess)n/a n/a n/a
Covered payroll 7,809,193$ 7,915,061$ 7,122,272$
Contributions as a percentage of covered
payroll n/a n/a n/a
174
97
CITY OF SARATOGA
NOTE TO REQUIRED SUPPLEMENTARY INFORMATION
June 30, 2024
1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
Budgetary Data
Through the budget, the City Council sets the direction of the City, allocates its resources and
establishes its priorities. The Annual Budget assures the efficient and effective uses of the
City’s economic resources, as well as establishes that the highest priority objectives are
accomplished.
The Annual Budget serves from July 1 to June 30, and is a vehicle that accurately and openly
communicates these priorities to the community, businesses, vendors, employees and other
public agencies. Additionally, it establishes the foundation of effective financial planning by
providing resource planning, performance measures, and controls that permit the evaluation
and adjustment of the City’s performance.
The City adopts an annual budget for the capital projects as part of adopting the five-year
Capital Improvement Plan. The annual capital budget is adopted on a project-by-project basis.
The Governmental Funds include the General Fund, Special Revenue, Debt Service, and
Capital Projects funds. All funding sources are kept separate for both reporting and the use of
money. The General Fund is where most City services are funded that are not required to be
segregated.
Budgets and Budgetary Accounting
The City uses the following procedures in establishing the budgetary data reflected in the
financial statements:
1. Prior to June 30 of each fiscal year, the City Manager submits to the City Council a
proposed operating budget for the fiscal year commencing the following July 1 as well as
a five-year capital improvement plan. The operating budget includes proposed
expenditures and the means of financing them.
2.Public hearings are conducted at the City Hall to obtain citizen input.
3. Prior to July 1, the budget is adopted through passage of a resolution and is not included
herein but is published separately.
4. The City Manager is authorized to transfer budgeted amounts between departments within
any fund. However, any revision that increases the total appropriations of any fund must
be approved by the City Council. The appropriated budget is prepared by fund, function,
and department.
5. As Capital Projects are adopted on a project basis, the City Council approves increases or
decreases of budgeted amounts or changes in project scope. Upon project completion,
immaterial amounts are transferred to ongoing maintenance projects within the capital
program. If remaining project funds are material, the project balance is brought back to
Council for approval to transfer.
6. Formal budgetary integration is employed as a management control device during the
year for all funds.
7. Budgets for General, Special Revenue, Debt Service, and Capital Projects Funds are
adopted on a basis consistent with accounting principles generally accepted in the United
States of America.
175
98
CITY OF SARATOGA
NOTE TO REQUIRED SUPPLEMENTARY INFORMATION
June 30, 2023
MODIFIED APPROACH FOR CITY STREETS INFRASTRUCTURE CAPITAL ASSETS
In accordance with GASB Statement No. 34, the City is required to account for and report
infrastructure capital assets. The City defines infrastructure as the basic physical assets that allow
the City to function, and those resources utilized primarily by the public which provide future
economic benefits for a minimum of two years. Infrastructure can be defined as assets that are
immovable and of value only to the government. Major infrastructure includes the street system,
park and recreation lands and improvements; storm water conveyance and drainage systems, and
buildings combined with site amenities such as parking and landscaping areas used by the City in
the conduct of its business. Each major infrastructure system can be divided into subsystems. For
example, the street system can be divided into concrete and asphalt pavements, concrete curb and
gutters, sidewalks, medians, streetlights, traffic control devices (signs, signals and pavement
markings), landscaping and land. Subsystem detail is not presented in these basic financial
statements; however, the City maintains detailed information on these subsystems through the
budget, the City Council sets the direction of the City, allocates its resources and establishes its
priorities. The Annual Operating and Capital Budgets assure the efficient and effective uses of the
City's economic resources, as well as establishing that the highest priority objectives are
accomplished.
The City has elected to use the "Modified Approach" as defined by GASB Statement No. 34 for
infrastructure reporting for its Streets Pavement System. Under GASB Statement No. 34, eligible
infrastructure capital assets are not required to be depreciated under the following requirements:
The City manages the eligible infrastructure capital assets using an asset management system
with characteristics of (1) an up-to-date inventory; (2) perform condition assessments and
summarize the results using a measurement scale; and (3) estimate annual amount to maintain and
preserve at the established condition assessment level.
The City documents that the eligible infrastructure capital assets are being preserved
approximately at or above the established and disclosed condition assessment level.
The City commissioned a physical assessment of the streets conditions with the final report
received April 27, 2023. The study assists the City by providing current inspection data used to
evaluate current pavement condition. This helps to maintain a City-defined desirable level of
pavement performance while optimizing the expenditure of limited fiscal resources. The entire
pavement network within the City is composed of approximately 141.44 centerline miles of
paved surfaces. The City’s road system can be grouped by function class and includes 20.22
centerline miles of arterial, 28.77 centerline miles of collector, and 92.45 miles of residential.
To determine the City’s street condition, a visual survey of all pavement segments is conducted to
assess the existing surface condition of each of the individual pavement segments. Upon
completion of the study, a Pavement Condition Index (PCI) is calculated for each segment in the
City's pavement network to reflect the overall pavement condition. Rating between 0 and 100, a
PCI of 0 would correspond to a badly deteriorated pavement with virtually no remaining life. A
PCI of 100 would correspond to a pavement with proper engineering design and construction at
the beginning of its life cycle.
176
99
CITY OF SARATOGA
NOTE TO REQUIRED SUPPLEMENTARY INFORMATION
June 30, 2023
MODIFIED APPROACH FOR CITY STREETS INFRASTRUCTURE CAPITAL ASSETS
(CONTINUED)
The following conditions were defined:
The City's policy is to achieve an average rating of 70 for all streets, which is a very good rating.
This rating allows minor cracking and raveling of the pavement along with minor roughness that
could be noticeable to drivers traveling at the posted speeds. As of April 27, 2023, the City's
street system was rated at an estimated PCI index of 69 on average with the detail condition as
follows:
The City’s expenditures needed to maintain street infrastructure over the previous five fiscal
years are as follows:
The City expended $3,235,157 on street maintenance and infrastructure for the fiscal year ended
June 30, 2024. These projects include resurfacing, safety improvements, sidewalks, curbs and
gutters, storm drain improvements, beautification projects, and various other routine maintenance
projects that help to delay deterioration and beautify the City’s roadway system. Council has
established a goal that a minimum of $2,000,000 be budgeted for the CIP Streets program on an
annual basis.
$10,113,447 was budgeted for various street projects in the five-year CIP cycle beginning Fiscal
Year 2022/23.
As of April 2023, approximately 17.2 percent of the City's streets were rated below the average
standard of “Fair.” The City will continue to rehabilitate these segments of the streets. Total
deficiencies (deferred maintenance) identified in the Pavement Management System Report at the
end of a five-year period (2022-2026) will amount to approximately $45,999,062 for all streets.
Condition Rating
Condition I - Good to Excellent PCI 70-100
Condition II/III - At Risk to Fair PCI 50-69
Condition IV - Poor PCI 25-49
Condition V - Failed to Very Poor PCI 0-24
Condition Current
Condition I - Good to Excellent 55.0%
Condition II/III - At Risk to Fair 27.8%
Condition IV - Poor 14.2%
Condition V - Failed to Very Poor 3.0%
2024 2023 2022 2021 2020
Street Infrastructure 3,235,157$ 5,044,651$ 3,893,895$ 4,384,022$ 5,005,649$
Fiscal Year Ended June 30,
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100
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178
101
OTHER SUPPLEMENTARY INFORMATION
179
102
THIS PAGE INTENTIONALLY LEFT BLANK
180
103
COMBINING STATEMENTS
NON-MAJOR GOVERNMENTAL FUNDS
SPECIAL REVENUE FUNDS
Special revenue funds are used to account for specific revenues that are legally restricted to
expenditure for particular purposes.
Gas Tax – This fund is used to account for revenues and expenditures pertaining to the
maintenance and construction of City streets.
Landscape & Lighting District - These funds are used to account for revenues and
expenditures associated with maintaining the City’s landscape and lighting zones which
were approved by consent of property owners living along or within the boundaries of the
zone.
Stormwater Maintenance District – This fund is used to account for revenues and
expenditures associated with maintaining the City’s storm drain zones which were
approved by consent of property owners living along or within the boundaries of the zone.
Tree Fines – This fund is used to account for revenues and expenditures associated with tree
fines.
Park In-Lieu Fees – This fund is used to account for revenues and expenditures associated
with park in-lieu fees.
Storm 2023 – This fund is used to account for revenues and expenditures associated with
storm damage during the year 2023.
CAPITAL PROJECTS FUNDS
Capital projects funds are used to account for the acquisition and construction of major
capital facilities other than those financed by proprietary funds and trust funds.
Grants CIP – This fund is used to account for projects funded in whole or in part by grant
revenues.
DEBT SERVICE FUNDS
Debt service funds are used to account for the accumulation of resources and repayment of
debt from governmental resources.
Library GO Bond – Santa Clara County general obligation bond tax revenues are
accumulated in this fund to pay annual principal and interest payments on the refunded
2011 Library Improvement Bond.
181
Stormwater
Gas L&L Maintenance Tree Park In-Lieu Storm
Tax Districts Districts Fines Fees 2023
Assets
Cash and Investments 1,451,465$ 1,096,764$ 136,350$ 41,216$ 1,400,206$ -$
Accounts Receivable 138,342 65
Interest Receivable 10,843 1,497
Total Assets 1,589,807$ 1,107,672$ 137,847$ 41,216$ 1,400,206$ -$
Liabilities
Accounts Payable -$ 100,359$ 554$ -$ 15,300$ -$
Total Liabilities 100,359 554 15,300
Deferred Inflows of Resources:
Unavailable Grant Revenue
Total Deferred Inflows of Resources
Total Liabilities and Deferred Inflows
of Resources 100,359 554 15,300
Fund Balances
Restricted 1,589,807 1,007,313 137,293 41,216 1,384,906
Committed
Total Fund Balances 1,589,807 1,007,313 137,293 41,216 1,384,906
Total Liabilities, Deferred Inflows
and Fund Balances 1,589,807$ 1,107,672$ 137,847$ 41,216$ 1,400,206$ -$
June 30, 2024
Special Revenue Funds
CITY OF SARATOGA
COMBINING BALANCE SHEET
NONMAJOR GOVERNMENTAL FUNDS
104
182
Capital Projects Debt Service
Fund Fund Total
Nonmajor
Library GO Governmental
Grants CIP Bond Funds
966,424$ 1,008,977$ 6,101,402$
122,236 4,071 264,714
12,340
1,088,660$ 1,013,048$ 6,378,456$
39,607$ -$ 155,820$
39,607 155,820
122,236 122,236
122,236 122,236
161,843 278,056
1,013,048 5,173,583
926,817 926,817
926,817 1,013,048 6,100,400
1,088,660$ 1,013,048$ 6,378,456$
105
183
Stormwater
Gas L&L Maintenance Tree Park In-Lieu Storm
Tax Districts Districts Fines Fees 2023
Revenues:
Interest -$ 61,171$ 8,798$ -$ -$ -$
Charges for Services 16,100 549,831
Intergovernmental 1,640,996 42,759
Special Assessments 595,634 10,437
Total Revenues 1,640,996 656,805 19,235 16,100 549,831 42,759
Expenditures:
Current:
Community Services 2,150 213,626
Public Works 520,566 12,000 89,365
Debt Service:
Principal
Interest and Fiscal Charges
Total Expenditures 520,566 12,000 2,150 213,626 89,365
Excess (Deficiency) of Revenues
over (Under) Expenditures 1,640,996 136,239 7,235 13,950 336,205 (46,606)
Other Financing Sources (Uses):
Transfers In 1,070,299
Transfers Out (25,875) (1,070,299) (154,278)
Total Other Financing
Sources (Uses)(25,875) (154,278)
Net Change in Fund Balances 1,640,996 136,239 7,235 (11,925) 336,205 (200,884)
Fund Balances - June 30, 2023 (51,189) 871,074 130,058 53,141 1,048,701 200,884
Fund Balances - June 30, 2024 1,589,807$ 1,007,313$ 137,293$ 41,216$ 1,384,906$ -$
CITY OF SARATOGA
COMBINING STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES
NONMAJOR GOVERNMENTAL FUNDS
For the Fiscal Year Ended June 30, 2024
Special Revenue Funds
106
184
Capital Projects Debt Service
Fund Fund Total
Nonmajor
Library GO Governmental
Grants CIP Bond Funds
-$ 1,899$ 71,868$
565,931
1,409,155 3,092,910
947,667 1,553,738
1,409,155 949,566 5,284,447
215,776
304,101 926,032
610,000 610,000
237,173 237,173
304,101 847,173 1,988,981
1,105,054 102,393 3,295,466
1,070,299
(18) (1,250,470)
(18) (180,171)
1,105,036 102,393 3,115,295
(178,219) 910,655 2,985,105
926,817$ 1,013,048$ 6,100,400$
107
185
Variance with
Actual Final Budget
Budget Amount Positive (Negative)
Revenues:
Sale and Use taxes 643,000$ -$ (643,000)$
Other Taxes 6,603 55,480 48,877
Licenses and Permits 402,057 1,089,211 687,154
Charges for Services 39,145 28,316 (10,829)
Intergovernmental 227,394 295,958 68,564
Total Revenues 1,318,199 1,468,965 150,766
Expenditures:
Current:
Public Works 8,203,869 1,558,693 6,645,176
Capital Outlay 1,751,282 1,875,598 (124,316)
Total Expenditures 9,955,151 3,434,291 6,520,860
Excess (Deficiency) of
Revenues Over (Under)
Expenditures (8,636,952) (1,965,326) 6,671,626
Other Financing Sources (Uses)
Transfers In 3,565,271 3,565,271
Transfers Out (642,908) (642,908)
Total Other financing
Sources (Uses)3,565,271 2,922,363 (642,908)
Net Change in Fund Balance (5,071,681) 957,037 6,028,718
Fund Balance - July 1, 2023 6,324,226 6,324,226
Fund Balance - June 30, 2024 1,252,545$ 7,281,263$ 6,028,718$
Final
CITY OF SARATOGA
CAPITAL IMPROVEMENT CAPITAL PROJECTS FUND
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES
IN FUND BALANCE - BUDGET AND ACTUAL
For the Fiscal Year Ended June 30, 2024
See Note to Required Supplementary Information
108
186
Variance with
Final Actual Final Budget
Budget Amount Positive (Negative)
Revenues:
Intergovernmental 1,717,048$ 1,640,996$ (76,052)$
Total Revenues 1,717,048 1,640,996 (76,052)
Expenditures:
Current:
Public Works 1,667,662 1,667,662
Total Expenditures 1,667,662 1,667,662
Net Change in Fund Balance 49,386 1,640,996 1,591,610
Fund Balance - July 1, 2023 (51,189) (51,189)
Fund Balance - June 30, 2024 (1,803)$ 1,589,807$ 1,591,610$
CITY OF SARATOGA
GAS TAX SPECIAL REVENUE FUND
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES
IN FUND BALANCE - BUDGET AND ACTUAL
For the Fiscal Year Ended June 30, 2024
109
187
Variance with
Final Actual Final Budget
Budget Amount Positive (Negative)
Revenues:
Interest 12,902$ 61,171$ 48,269$
Special Assessments 576,641 595,634 18,993
Total Revenues 589,543 656,805 67,262
Expenditures:
Current:
Public Works 788,938 520,566 268,372
Total Expenditures 788,938 520,566 268,372
Net Change in Fund Balance (199,395) 136,239 335,634
Fund Balance - July 1, 2023 871,074 871,074
Fund Balance - June 30, 2024 671,679$ 1,007,313$ 335,634$
CITY OF SARATOGA
L&L DISTRICTS SPECIAL REVENUE FUND
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES
IN FUND BALANCE - BUDGET AND ACTUAL
For the Fiscal Year Ended June 30, 2024
110
188
Variance with
Final Actual Final Budget
Budget Amount Positive (Negative)
Revenues:
Interest 2,000$ 8,798$ 6,798$
Special Assessments 10,498 10,437 (61)
Total Revenues 12,498 19,235 6,737
Expenditures:
Current:
Public Works 28,490 12,000 16,490
Total Expenditures 28,490 12,000 16,490
Net Change in Fund Balance (15,992) 7,235 23,227
Fund Balance - July 1, 2023 130,058 130,058
Fund Balance - June 30, 2024 114,066$ 137,293$ 23,227$
CITY OF SARATOGA
STORMWATER MAINTENANCE DISTRICTS SPECIAL REVENUE FUND
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES
IN FUND BALANCE - BUDGET AND ACTUAL
For the Fiscal Year Ended June 30, 2024
111
189
Variance with
Final Actual Final Budget
Budget Amount Positive (Negative)
Revenues:
Charges for Services 17,486$ 16,100$ (1,386)$
Total Revenues 17,486 16,100 (1,386)
Expenditures:
Current:
Community Services 9,180 2,150 7,030
Total Expenditures 9,180 2,150 7,030
Other Financing Sources (Uses):
Transfers Out (25,875) (25,875)
Total Other Financing
Sources (Uses) (25,875) (25,875)
Net Change in Fund Balance 8,306 (11,925) (20,231)
Fund Balance - July 1, 2023 53,141 53,141
Fund Balance - June 30, 2024 61,447$ 41,216$ (20,231)$
CITY OF SARATOGA
TREE FINES SPECIAL REVENUE FUND
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES
IN FUND BALANCE - BUDGET AND ACTUAL
For the Fiscal Year Ended June 30, 2024
112
190
Variance with
Final Actual Final Budget
Budget Amount Positive (Negative)
Revenues:
Charges For Services 100,000$ 549,831$ 449,831$
Total Revenues 100,000 549,831 449,831
Expenditures:
Current:
Community Services 1,020,330 213,626 806,704
Total Expenditures 1,020,330 213,626 806,704
Other Financing Sources (Uses):
Transfers In 1,070,299 1,070,299
Transfers Out (1,070,299) (1,070,299)
Total Other Financing
Sources (Uses)
Net Change in Fund Balance (920,330) 336,205 1,256,535
Fund Balance - July 1, 2023 1,048,701 1,048,701
Fund Balance - June 30, 2024 128,371$ 1,384,906$ 1,256,535$
CITY OF SARATOGA
PARK IN-LIEU FEES SPECIAL REVENUE FUND
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES
IN FUND BALANCE - BUDGET AND ACTUAL
For the Fiscal Year Ended June 30, 2024
113
191
Variance with
Final Final Budget
Budget Actual Positive (Negative)
Expenditures:
Current:
Public Works -$ 89,365$ (89,365)$
Total Expenditures 89,365 (89,365)
Net Change in Fund Balance (89,365) (89,365)
Fund Balance - July 1, 2023 200,884 200,884
Fund Balance - June 30, 2024 200,884$ 111,519$ (89,365)$
CITY OF SARATOGA
STORM 2023 SPECIAL REVENUE FUND
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES
IN FUND BALANCE - BUDGET AND ACTUAL
For the Fiscal Year Ended June 30, 2024
114
192
Variance with
Final Actual Final Budget
Budget Amount Positive (Negative)
Revenues:
Intergovernmental 3,983,171$ 1,409,155$ (2,574,016)$
Total Revenues 3,983,171 1,409,155 (2,574,016)
Expenditures:
Current:
Public Works 3,749,183 304,101 3,445,082
Total Expenditures 3,749,183 304,101 3,445,082
Net Change in Fund Balance 233,988 1,105,054 871,066
Fund Balance - July 1, 2023 (178,219) (178,219)
Fund Balance - June 30, 2024 55,769$ 926,835$ 871,066$
CITY OF SARATOGA
GRANT CIP SPECIAL REVENUE FUND
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES
IN FUND BALANCE - BUDGET AND ACTUAL
For the Fiscal Year Ended June 30, 2024
115
193
Variance with
Final Actual Final Budget
Budget Amount Positive (Negative)
Revenues:
Interest -$ 1,899$ 1,899$
Special Assessments 846,385 947,667 101,282
Total Revenues 846,385 949,566 103,181
Expenditures:
Debt Service:
Principal 610,000 610,000
Interest and Fiscal Charges 236,385 237,173 (788)
Total Expenditures 846,385 847,173 (788)
Net Change in Fund Balance 102,393 102,393
Fund Balance - July 1, 2023 910,655 910,655
Fund Balance - June 30, 2024 910,655$ 1,013,048$ 102,393$
CITY OF SARATOGA
LIBRARY GO BOND DEBT SERVICE FUND
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES
IN FUND BALANCE - BUDGET AND ACTUAL
For the Fiscal Year Ended June 30, 2024
116
194
117
INTERNAL SERVICE FUNDS
Internal service funds are used to account for the financing of goods or services provided by
one department or agency to other departments or agencies of the City on a cost
reimbursement basis.
Liability/Risk Management Insurance - Accounts for insurance premiums, self-insurance
portion of claims, and administrative cost associated with settling claims. Charges made to
operating departments are based on liability risk and claim occurrence history.
Workers’ Compensation - Accounts for insurance premiums, self-insured portion of claims,
and administrative costs associated with settling claims. Charges made to operating
departments are based on liability risk and claim occurrence history.
Office Support - Photocopy equipment, postage and bulk mail meter expenses are
controlled at one source point and expended to the departments as goods or services are
utilized.
Information Technology Services - Supports the delivery of technology-based services and
infrastructure, including desktop support, network systems, technology upgrades and
initiatives, community systems, and associated information technology equipment.
Vehicle & Equipment Maintenance Fund - Accounts for the cost of operating and
maintaining automotive equipment used for service operations in various City departments.
Building Maintenance - Accounts for operating costs associated with building maintenance.
Expenses include custodial supplies and services, maintenance and repair, utilities, and
staffing costs.
Vehicle & Equipment Replacement Fund - Established to accumulate funding for the
replacement of vehicles and equipment. Replacement costs are charged to program over the
asset’s life span, reflective of usage.
Information Technology Equipment Replacement - Established to accumulate funding for
the replacement of information technology equipment. Replacement costs are charged to
departments over the asset’s lifespan, reflective of usage.
Facility Furniture, Fixtures, & Equipment Replacement Fund - Established to accumulate
funding for the replacement furniture, fixtures and equipment within city facilities.
Replacement costs are charged to programs based on that program’s share of asset use over
the asset’s lifespan, reflective of usage.
195
Risk Worker's Office IT
Management Compensation Support Services
Assets
Current Assets:
Cash and Investments 854,243$ 239,635$ 168,431$ 846,820$
Accounts Receivable 3,873 4,698 911
Total Current Assets 858,116 244,333 168,431 847,731
Noncurrent Assets:
Capital Assets:
Machinery and Equipment
Less:
Accumulated Depreciation
Total Noncurrent Assets
Total Assets 858,116 244,333 168,431 847,731
Liabilities
Current Liabilities:
Accounts Payable 9,520 661 1,251 1,548
Accrued Liabilities 3,878 1,544 15,713
Claims Payable 123,507
Total Current Liabilities 136,905 2,205 1,251 17,261
Total Liabilities 136,905 2,205 1,251 17,261
Net Position
Net Investment in Capital Assets
Unrestricted 721,211 242,128 167,180 830,470
Total Net Position 721,211$ 242,128$ 167,180$ 830,470$
CITY OF SARATOGA
INTERNAL SERVICE FUNDS
COMBINING STATEMENT OF NET POSITION
June 30, 2024
118 196
Total
Vehicle and Vehicle and IT Furniture and Internal
Equipment Building Equipment Equipment Fixtures
Maintenance Maintenance Replacement Replacement Replacement
188,570$ 735,039$ 819,509$ 1,018,872$ 1,039,767$ 5,910,886$
9,482
188,570 735,039 819,509 1,018,872 1,039,767 5,920,368
1,896,682 110,465 311,367 2,318,514
(1,718,847) (110,465) (206,186) (2,035,498)
177,835 105,181 283,016
188,570 735,039 997,344 1,018,872 1,144,948 6,203,384
4,281 37,122 996 55,379
3,987 17,576 42,698
123,507
8,268 54,698 996 221,584
8,268 54,698 996 221,584
177,835 105,181 283,016
180,302 680,341 819,509 1,018,872 1,038,771 5,698,784
180,302$ 680,341$ 997,344$ 1,018,872$ 1,143,952$ 5,981,800$
Service
Funds
119 197
Risk Worker's Office IT
Management Compensation Support Services
Operating Revenues
Charges for Services 1,162,423$ 325,192$ 71,230$ 882,814$
Other 66,582 9,893 13,939
Total Operating Revenues 1,229,005 335,085 71,230 896,753
Operating Expenses
Cost of Services 1,151,001 317,825 66,263 776,974
Depreciation
Total Operating Expenses 1,151,001 317,825 66,263 776,974
Operating Income (Loss)78,004 17,260 4,967 119,779
Changes in Net Position 78,004 17,260 4,967 119,779
Net Position - Beginning of Fiscal Year 643,207 224,868 162,213 710,691
Net Position - End of Fiscal Year 721,211$ 242,128$ 167,180$ 830,470$
INTERNAL SERVICE FUNDS
COMBINING STATEMENT OF REVENUES, EXPENSES, AND CHANGES IN NET POSITION
FOR THE FISCAL YEAR ENDED JUNE 30, 2024
CITY OF SARATOGA
120 198
Total
Vehicle and Vehicle and IT Furniture and Internal
Equipment Building Equipment Equipment Fixtures
Maintenance Maintenance Replacement Replacement Replacement
274,770$ 1,196,640$ 150,048$ 150,120$ 200,000$ 4,413,237$
872 91,286
274,770 1,197,512 150,048 150,120 200,000 4,504,523
362,856 1,209,572 39,813 4,320 3,928,624
88,539 43,679 132,218
362,856 1,209,572 88,539 39,813 47,999 4,060,842
(88,086) (12,060) 61,509 110,307 152,001 443,681
(88,086) (12,060) 61,509 110,307 152,001 443,681
268,388 692,401 935,835 908,565 991,951 5,538,119
180,302$ 680,341$ 997,344$ 1,018,872$ 1,143,952$ 5,981,800$
Service
Funds
121 199
Risk Worker's Office IT
Management Compensation Support Services
CASH FLOWS FROM OPERATING ACTIVITIES:
Cash Received from Users 1,230,457$ 333,430$ 71,230$ 896,763$
Cash Payments to Suppliers and Contractors (1,190,981) (317,949) (68,109) (782,605)
Net Cash Provided (Used) By Operating Activities 39,476 15,481 3,121 114,158
CASH FLOWS FROM CAPITAL AND RELATED FINANCING
ACTIVITIES:
Acquisition of property, plant, and equipment
Net Cash Provided (Used) In Capital and Related
Financing Activities
NET INCREASE (DECREASE) IN CASH AND CASH
EQUIVALENTS 39,476 15,481 3,121 114,158
CASH AND CASH EQUIVALENTS, BEGINNING OF FISCAL YEAR 814,767 224,154 165,310 732,662
CASH AND CASH EQUIVALENTS, END OF FISCAL YEAR 854,243$ 239,635$ 168,431$ 846,820$
Reconciliation to Statement of Net Position:
Cash and Cash Equivalents 854,243$ 239,635$ 168,431$ 846,820$
CASH FLOWS FROM OPERATING ACTIVITIES:
Operating Income (Loss)78,004$ 17,260$ 4,967$ 119,779$
Adjustment to Reconcile Operating Income
(Loss) to Net Cash Provided (Used) by Operating
Activities:
Depreciation Expense
Changes in Assets and Liabilities:
(Increase) Decrease in Accounts Receivable 1,452 (1,655) 10
Increase (Decrease) in Accounts Payable (33,231) (230) (1,846) (6,946)
Increase (Decrease) in Accrued Liabilities 1,090 106 1,315
Increase (Decrease) in Claims Payable (7,839)
Total Adjustments (38,528) (1,779) (1,846) (5,621)
Net Cash Provided (Used) By Operating Activities 39,476$ 15,481$ 3,121$ 114,158$
FOR THE FISCAL YEAR ENDED JUNE 30, 2024
CITY OF SARATOGA
INTERNAL SERVICE FUNDS
COMBINING STATEMENT OF CASH FLOWS
122 200
Total
Vehicle and Vehicle and IT Furniture and Internal
Equipment Building Equipment Equipment Fixtures
Maintenance Maintenance Replacement Replacement Replacement
274,770$ 1,197,512$ 150,048$ 150,120$ 200,000$ 4,504,330$
(364,231) (1,208,643) (18,173) (47,289) (3,324) (4,001,304)
(89,461) (11,131) 131,875 102,831 196,676 503,026
(85,523) (12,871) (98,394)
(85,523) (12,871) (98,394)
(89,461) (11,131) 46,352 102,831 183,805 404,632
278,031 746,170 773,157 916,041 855,962 5,506,254
188,570$ 735,039$ 819,509$ 1,018,872$ 1,039,767$ 5,910,886$
188,570$ 735,039$ 819,509$ 1,018,872$ 1,039,767$ 5,910,886$
(88,086)$ (12,060)$ 61,509$ 110,307$ 152,001$ 443,681$
88,539 43,679 132,218
(193)
(1,633) 4,797 (18,173) (7,476) 996 (63,742)
258 (3,868) (1,099)
(7,839)
(1,375) 929 70,366 (7,476) 44,675 59,345
(89,461)$ (11,131)$ 131,875$ 102,831$ 196,676$ 503,026$
Service
Funds
123 201
124
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202
125
CUSTODIAL FUNDS
Fiduciary funds are used to account for the receipt and disbursement of various taxes,
deposits, deductions, and property collected by the City, acting in the capacity of an agent
for distribution to other governmental units or other organizations.
Custodial Funds
WVCWP Agency – The West Valley Clean Water Program consists of the Cities of
Campbell, Monte Sereno, Saratoga and the Town of Los Gatos, and works to control
discharge of polluted stormwater into local creeks and the San Francisco Bay.
Arrowhead CFD – This fund accounts for the activities of the Saratoga Community
Facilities District 2016-1 (Arrowhead Project) Special Tax Bonds, Series 2018.
203
West Valley
Clean Water Arrowhead
Program CFD Total
ASSETS
Cash and investments 737,988$ 12,337$ 750,325$
Cash and investments with fiscal agent 83,551 83,551
Interest receivable 6,426 6,426
Accounts receivable 1,800 1,800
Right to use asset, net of accumulated amortization 76,365 76,365
Total Assets 820,779 97,688 918,467
LIABILITIES
Accounts payable 49,181 818 49,999
Accrued liabilities 10,050 10,050
Long-term debt, due within one year 22,669 26,287 48,956
Long-term debt, due in more than one year 63,164 1,349,697 1,412,861
Total Liabilities 145,064 1,376,802 1,521,866
NET POSITION
Held in trust for others 675,715 (1,279,114) (603,399)
Total Net Position 675,715$ (1,279,114)$ (603,399)$
CITY OF SARATOGA
CUSTODIAL FUNDS
COMBINING STATEMENT OF FIDUCIARY NET POSITION
June 30, 2024
126 204
West Valley
Clean Water Arrowhead
Program CFD Total
Additions:
Assessments 735,896$ 108,956$ 844,852$
Charges for services 320,523 320,523
Interest 41,307 41,307
Total additions 1,097,726 108,956 1,206,682
Deductions:
Community Development 1,048,880 1,048,880
Amortization 20,863 20,863
Interest Expense 4,191 100,984 105,175
Total deductions 1,073,934 100,984 1,174,918
Change in net position 23,792 7,972 31,764
Net Position - June 30, 2023 651,923 (1,287,086) (635,163)
Net Position - June 30, 2024 675,715$ (1,279,114)$ (603,399)$
CITY OF SARATOGA
CUSTODIAL FUNDS
COMBINING STATEMENT OF CHANGES IN FIDUCIARY NET POSITION
For the Fiscal Year Ended June 30, 2024
127 205
128
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206
129
STATISTICAL SECTION
207
City of Saratoga
Net Position by Component
Last Ten Years
(accrual basis of accounting)
(amounts expressed in thousands)
2024 2023 2022 2021 2020
Primary government
Governmental activities
Net investment in capital assets 117,043$ 116,948$ 117,017$ 117,671$ 117,086$
Restricted 10,464 9,688 8,910 1,727 1,689
Unrestricted 23,572 21,507 26,521 17,091 16,572
Total primary government 151,079$ 148,143$ 152,448$ 136,489$ 135,347$
Source: ACFR
Fiscal Year
$100,000
$110,000
$120,000
$130,000
$140,000
$150,000
$160,000
2024 2023 2022 2021 2020 2,019 2018 2017 2016 2015
Net Position by Component
Net investment in capital assets Restricted Unrestricted
130 208
2019 2018 2017 2016 2015
115,250$ 113,053$ 111,241$ 112,030$ 112,092$
2,718 2,596 2,375 2,242 2,138
15,825 13,693 13,438 13,837 6,691
133,793$ 129,342$ 127,054$ 128,109$ 120,921$
Fiscal Year
131 209
City of Saratoga
Changes in Net Position
Last Ten Years
(accrual basis of accounting)
(amounts expressed in thousands)
2024 2023 2022 2021 2020
Expenses:
Governmental activities:
General and intergovernmental services 9,535$ 8,922$ 4,381$ 7,287$ 7,071$
Public safety 8,195 7,745 7,197 6,735 6,355
Public works 12,225 16,598 9,309 12,530 11,340
Community services 821 1,501 532 966 865
Community development services 3,002 4,127 1,881 3,263 2,727
Interest on long-term debt (unallocated)175 248 274 289 308
Total governmental activities expenses 33,953 39,141 23,575 31,070 28,666
Program revenues:
Charges for services:
General and intergovernmental services 602 95 58 80 57
Public safety 17 420 573 330 340
Public works 150 884 3,280 2,404 2,056
Community services 836 356 282 136 240
Community development services 4,637 2,287 2,306 2,396 1,906
Operating grants and contributions 2,439 3,178 7,381 564 72
Capital grants and contributions 1,397 208 335 1,091 1,595
Total governmental activates program revenues 10,078 7,428 14,215 7,001 6,266
Net (expense) revenue and change in net position (23,875) (31,713) (9,360) (24,069) (22,400)
General revenue and other changes in net assets
Taxes:
Property taxes 19,079 17,694 17,428 16,294 16,056
Sales taxes 1,254 1,381 1,394 926 1,056
Local taxes 2,383 1,589 1,055 869 807
Franchise taxes 2,643 3,443 2,497 2,338 2,605
Motor vehicle in-lieu - - - - 25
Total Taxes 25,359 24,107 22,374 20,427 20,549
Intergovernmental 1,603 2,183 2,477 2,838 2,602
Investment earnings 2,089 696 (300) 34 623
Other revenues 69 422 768 1,912 180
Total general revenues 29,120 27,408 25,319 25,211 23,954
Change in net position 5,245 (4,305) 15,959 1,142 1,554
Net position - beginning of year 145,833 152,448 136,489 135,347 133,793
GASB 68 adjustment - - - - -
Net position - beginning of year, as adjusted 145,833 152,448 136,489 135,347 133,793
Prior Period Adjustments (2,309)
Net position - end of year 151,079$ 145,833$ 152,448$ 136,489$ 135,347$
Source: ACFR
Fiscal Year
132 210
2019 2018 2017 2016 2015
6,465$ 6,010$ 6,450$ 5,143$ 7,566$
6,005 5,728 5,444 4,787 4,850
10,271 7,943 9,164 6,181 6,273
1,287 1,594 1,557 1,582 1,589
2,198 2,285 2,906 2,012 1,962
334 359 367 381 391
26,560 23,919 25,888 20,086 22,631
107 152 153 98 122
467 368 327 310 354
2,376 2,397 2,462 3,004 2,474
736 914 1,071 1,114 952
1,815 2,343 2,127 2,397 2,234
95 90 223 165 107
3,631 219 1,062 183 785
9,227 6,483 7,425 7,271 7,028
(17,333) (17,436) (18,463) (12,815) (15,603)
15,250 14,124 12,264 11,549 10,669
1,207 1,125 1,185 1,189 1,224
896 960 857 898 866
2,290 2,166 2,171 2,069 2,070
15 16 13 12 13
19,658 18,391 16,490 15,717 14,842
1,223 802 589 718 1,023
698 319 124 101 67
205 212 205 273 237
21,784 19,724 17,408 16,809 16,169
4,451 2,288 (1,055) 3,994 566
129,342 127,054 128,109 120,921 129,256
- - - 3,193 (8,901)
129,342 127,054 128,109 124,114 120,355
133,793$ 129,342$ 127,054$ 128,109$ 120,921$
Fiscal Year
133 211
City of Saratoga
Fund Balances of Governmental Funds
Last Ten Years
(Modified accrual basis of accounting)
(amounts expressed in thousands)
2024 2023 2022 2021 2020
General fund:
Nonspendable -$ -$ 4$7$-$
Restricted - - - 63 113
Committed 1,000 1,000 1,000 1,000 1,000
Assigned 5,998 7,335 7,229 6,518 5,845
Unassigned 11,046 6,828 7,177 7,634 7,477
Total general fund 18,044$ 15,163$ 15,410$ 15,222$ 14,435$
All other governmental funds:(26)
Restricted
Special revenue funds 5,087$ 8,548$ 8,105$ 873$788$
Debt service 1,013 910 805 791 788
Committed
Capital project funds 12,572 6,324 7,545 5,764 4,717
Total all other governmental funds 18,672$ 15,782$ 16,455$ 7,428$ 6,293$
Match Table 4 changes in fund balances, check previous years
Source: ACFR
Fiscal Year
$-
$2,000
$4,000
$6,000
$8,000
$10,000
$12,000
$14,000
General -
Nonspendable
General -
Restricted
General -
Committed
General -
Assigned
General -
Unassigned
Special
Revenue
Debt Service Capital
Projects
Fund Balances of Governmental Funds
2024
2022
2021
2020
2019
2018
2017
2016
2015
134 212
2019 2018 2017 2016 2015
-$ -$ -$ -$ -$
163 213 263 313 363
1,000 1,000 790 1,000 1,000
5,399 3,705 3,272 2,672 2,854
8,117 8,216 6,659 6,655 5,589
14,679$ 13,134$ 10,984$ 10,640$ 9,806$
1,622$ 1,385$ 1,153$ 1,006$ 868$
933 998 959 923 907
3,252 3,537 5,085 4,716 3,859
5,807$ 5,920$ 7,197$ 6,645$ 5,634$
Fiscal Year
135 213
City of Saratoga
Governmental Activities Tax Revenues by Source
Last Ten Years
(accrual basis of accounting)
(amounts expressed in thousands)
2024 2023 2022 2021 2020
Tax revenues:
Property taxes 19,079$ 17,694$ 17,428$ 16,294$ 15,356$
Special assessments 1,553 1,506 - 1,332 1,174
Sales taxes 1,253 1,381 1,394 926 1,057
Local taxes 2,382 1,589 1,055 869 807
Franchise taxes 2,643 3,443 2,497 2,338 2,605
Motor vehicle in-lieu - - - - 25
Total tax revenues 26,910$ 25,613$ 22,374$ 21,759$ 21,024$
Source: ACFR
Fiscal Year
$-
$2,000
$4,000
$6,000
$8,000
$10,000
$12,000
$14,000
$16,000
$18,000
$20,000
Property taxes Special
assessments
Sales taxes Local taxes Franchise taxes Motor vehicle in-
lieu
Tax Revenues by Source
2024
2022
2021
2020
2019
2018
2017
2016
2015
136 214
2019 2018 2017 2016 2015
14,475$ 13,247$ 12,264$ 11,549$ 10,669$
1,205 1,333 1,270 1,222 1,220
1,207 1,125 1,185 1,189 1,224
881 960 857 898 866
2,290 2,166 2,171 2,068 2,069
15 16 14 12 13
20,073$ 18,847$ 17,761$ 16,938$ 16,061$
Fiscal Year
137 215
City of Saratoga
Changes in Fund Balances of Governmental Funds
Last Ten Fiscal Years
(modified accrual basis of accounting)
(amounts expressed in thousands)
2024 2023 2022 2021 2020
Revenues:
Property taxes 19,079$ 17,694$ 17,428$ 16,294$ 15,356$
Special assessments 1,554 1,446 1,362 1,332 1,174
Sales taxes 1,254 1,381 1,394 925 1,057
Other local taxes 2,643 602 1,055 869 807
Licenses and permits 1,354 987 3,859 2,764 2,042
Fines and forfeitures 49 60 113 82 112
Intergovernmental - federal 295 224 7,251 740 1,035
Intergovernmental - state 3,093 1,950 1,933 1,879 1,819
Intergovernmental - other 617 1,597 1,010 1,874 2,082
Franchise fees 1,030 3,442 927 2,338 2,605
Use of money any property 2,089 4,110 2,497 216 916
Other revenues 69 208 20 2,015 1,394
Current services charges 6,242 697 757 960 -
Total tax revenues 39,368 34,398 39,606 32,288 30,399
Expenditures:
Current:
General and intergovernmental services 8,371 6,492 5,516 5,773 5,261
Public safety 8,195 7,725 7,197 6,735 6,355
Public works 11,009 14,191 7,516 7,299 6,919
Community services 678 1,255 1,031 972 962
Community development services 2,620 3,067 2,885 2,878 2,545
Capital outlay 1,876 1,751 5,397 5,866 7,270
Debt service:- - -
Principal 610 580 565 545 525
Interest and fiscal charges 237 259 281 298 321
Total expenditures 33,596 35,320 30,388 30,366 30,158
over (under) expenditures 5,773 (921) 9,217 1,922 241
Other financing sources (uses):
Transfers in 5,401,254 4,959 3,046 3,467 4,817
Transfers out (5,401,254) (4,959) (3,046) (3,467) (4,817)
Total other financing sources (uses)- - 220 - -
Net change in fund balances 5,773$ (920)$ 9,438$ 1,923$ 242$
Debt as a percentage of noncapital expenditures 2.67%2.50%2.88%3.00%3.18%
Source: ACFR
Debt as percentage of noncapital expenditures calculated by dividing total debt service expenditures by total noncapital expenditures
Fiscal Year
138 216
2019 2018 2017 2016 2015
14,475$ 13,247$ 12,264$ 11,549$ 10,669$
1,205 1,333 1,270 1,222 1,220
1,207 1,125 1,185 1,189 1,224
896 960 857 898 866
2,360 2,677 1,908 2,216 1,613
127 127 171 248 175
3,375 181 954 158 651
1,777 1,253 1,053 1,182 1,538
241 136 222 76 97
2,290 2,166 2,171 2,068 2,070
1,148 779 651 647 557
2,081 2,397 2,203 2,709 2,589
- - - - -
31,182 26,381 24,909 24,162 23,269
5,205 4,585 4,372 4,246 6,624
6,005 5,705 5,444 5,226 4,860
6,535 6,085 6,002 5,701 5,381
1,397 1,292 1,573 1,475 1,328
2,309 2,247 2,324 2,193 2,087
7,458 4,747 3,450 2,591 3,253
- -
500 485 475 500 495
341 362 373 385 395
29,750 25,508 24,013 22,317 24,423
1,432 873 896 1,845 (1,154)
3,397 3,397 3,580 1,768 785
(3,397) (3,397) (3,580) (1,768) (785)
- - - - -
1,433$ 874$ 897$ 1,845$ (1,153)$
3.77%4.29%4.23%4.67%4.20%
Fiscal Year
139 217
City of Saratoga
Property Tax Rates
Direct and Overlapping Governments
Last Ten Fiscal Years
(Property Tax Rate per $100 of Assessed Value)
2024 2023 2022 2021 2020
General 1.0000 1.0000 1.0000 1.0000 1.0000
County Retirement Levy 0.0388 0.0388 0.0388 0.0388 0.0388
County Library 0.0024 0.0024 0.0024 0.0024 0.0024
City of Saratoga 0.0042 0.0044 0.0044 0.0046 0.0040
Total 1.0454 1.0456 1.0456 1.0458 1.0452
Campbell School District - - - 0.0220 0.0235
County Bond 2008 Hospital 0.0055 0.0063 0.0061 0.0069 0.0069
Co. Housing Bond 2016 0.0095 0.0108 0.0127 - 0.0100
Campbell Elementary 2002 0.0270 0.0270 0.0160 0.0139 0.0146
Campbell Elementary 2010 0.0295 0.0295 0.0295 0.0153 0.0131
Campbell Elementary 2016 0.0107 0.0107 0.0217 0.0160 0.0160
Campbell Union High 1999 0.0075 0.0082 0.0105 0.0097 0.0098
Campbell Union High 2006 0.0073 0.0085 0.0071 0.0097 0.0100
Campbell Union High 2016 0.0218 0.0234 0.0245 0.0245 0.0238
West Valley Community College District 2004 0.0068 0.0074 0.0080 0.0084 0.0081
West Valley Community College District 2012 0.0124 0.0095 0.0101 0.0104 0.0105
Cupertino Elementary School District - - 0.0123 0.0123 -
Moreland Elementary School District - - - - -
Saratoga School District - - - - -
Campbell Union High School District - - - - -
Fremont Union High School District - - - - -
Los Gatos-Saratoga Joint Union High School District - - - - -
Foothill-DeAnza Community College District - - - - -
Saratoga Fire District - - - - -
West Valley Mission Community College District 2018 0.0103 0.0114 - - 0.0110
Santa Clara Valley Water District - State Water Project 0.0041 0.0044 0.0051 0.0037 0.0041
Santa Clara Valley Water District - Zone W-1 - - - - -
Mid Peninsula Open Space 2014 0.0012 0.0013 0.0015 0.0015 0.0016
Total 0.1536 0.1584 0.1651 0.1543 0.1630
Total Tax Rate 1.1990 1.2040 1.2107 1.2001 1.2082
Source: Santa Clara County Auditor data, Avenu Insights & Analytics
Fiscal Year
140 218
2019 2018 2017 2016 2015
1.0000 1.0000 1.0000 1.0000 1.0000
0.0388 0.0388 0.0388 0.0388 0.0388
0.0024 0.0024 0.0024 0.0024 0.0024
0.0046 0.0056 0.0060 0.0065 0.0070
1.0458 1.0468 1.0472 1.0477 1.0482
0.0175 0.0244 0.0294 0.0220 0.0235
0.0072 0.0082 0.0086 0.0088 0.0091
0.0105 0.0127 - - -
0.0085 0.0148 0.0258 0.0196 0.0172
0.0240 0.0158 - 0.0136 0.0145
0.0172 0.0122 - --
0.0111 0.0120 0.0126 0.0119 0.0130
0.0108 0.0119 0.0126 0.0138 0.0154
0.0268 0.0280 - - -
0.0089 0.0096 0.0096 0.0118 0.0101
0.0190 0.0104 0.0100 0.0114 0.0019
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
0.0042 0.0062 0.0086 0.0057 0.0065
- - - - -
0.0018 0.0009 0.0006 0.0008 -
0.1675 0.1671 0.1178 0.1194 0.1112
1.2133 1.2139 1.1650 1.1671 1.1594
Fiscal Year
141 219
City of Saratoga
Assessed Value of Taxable Property
Last Ten Fiscal Years
(amounts expressed in thousands)
Fiscal Total
Year Total Less: Total Taxable Direct
Ended Residential Commercial Industrial Other Unsecured Assessed Tax Exempt Assessed Tax
June 30 Property Property Property Property Property Property Real Property Value Rate
2024 19,366,742$ 147,892$ 11,656$ 556,269$ 55,325$ 20,137,884$ (313,706)$ 19,824,179$ 1.1990
2023 18,411,360$ 179,011$ 11,428$ 486,416$ 49,376$ 19,137,591$ (303,008)$ 18,834,583$ 1.2040
2022 17,069,857$ 175,367$ 11,204$ 481,442$ 50,249$ 17,788,119$ (292,483)$ 17,495,636$ 1.2107
2023 16,412,783$ 173,142$ 11,089$ 469,087$ 49,306$ 17,115,407$ (295,705)$ 16,819,702$ 1.2001
2020 15,671,996$ 164,159$ 10,872$ 458,536$ 48,661$ 16,354,224$ (236,668)$ 16,117,556$ 1.2082
2019 14,899,703$ 160,219$ 10,658$ 460,375$ 45,669$ 15,576,624$ (233,581)$ 15,343,043$ 1.2133
2018 14,000,116$ 154,592$ 10,449$ 440,188$ 39,751$ 14,645,096$ (244,172)$ 14,400,924$ 1.2139
2017 13,227,811$ 141,391$ 10,245$ 426,257$ 45,838$ 13,851,542$ (232,279)$ 13,619,263$ 1.1650
2016 12,581,463$ 134,321$ 11,143$ 397,318$ 50,193$ 13,174,438$ (232,693)$ 12,941,745$ 1.1640
2015 11,775,973$ 117,466$ 11,737$ 361,202$ 56,354$ 12,322,732$ (242,724)$ 12,080,008$ 1.1671
2014 11,158,775$ 113,915$ 11,684$ 352,830$ 59,684$ 11,696,888$ (238,683)$ 11,458,205$ 1.1688
Santa Clara County Assessor data, MuniServices, LLC
Source: Santa Clara County Auditor data, Avenu Insights & Analytics
$-
$5,000,000
$10,000,000
$15,000,000
$20,000,000
$25,000,000
2024 2023 2022 2023 2020 2019 2018 2017 2016 2015 2014
Total Assessed Property
Unsecured
Other
Industrial
Commercial
Residential
142 220
City of Saratoga
Principal Property Taxpayers
Current Year and Nine Years Ago
June 30, 2024
(amounts expressed in thousands)
% of Total % of Total
Taxable Taxable Taxable Taxable
Assessed Assessed Assessed Assessed
Taxpayer Value Rank Value Value Rank Value
Pulte Home Company LLC 54,750,000$ 1 0.28%
Humboldt Fields LLC Et Al 50,198,355$ 2 0.25%
San Jose Water Works 30,604,294$ 3 0.15% 20,572,515$ 2 0.17%
Keller John IV Trustee & Et Al 19,273,937$ 5 0.10% 14,541,036$ 3 0.12%
Osheanic Capital LLC 16,420,492$ 4 0.08%
Zhu Huican Trustee & Et Al 15,465,536$ 6 0.08%
HJJ LLC 14,643,943$ 7 0.07% 12,367,000$ 5 0.10%
Ctr Partnership LP 14,492,667$ 8 0.07%
Pak Yong Kil Trustee & Et Al 14,079,513$ 9 0.07%
Argonaut Associates,LLC 13,026,885$ 10 0.07% 11,041,185$ 6 0.09%
Krishnamurthi Ashok Trustee & Et Al 12,921,171$ 0.07% 9,454,000$ 8 0.08%
Kriens Scott Trustee & Et Al 12,770,816$ 0.06%
Sordello Steven J And Susan L Trustee 12,065,822$ 0.06%
Public Storage Inc 11,656,490$ 0.06% 9,892,962$ 7 0.08%
Chen Juanping And Shao Yongyi 11,584,990$ 0.06%
Jayavant Rajeev And Mendez Ana M 11,507,361$ 0.06%
Wunderling John M Trustee 11,485,699$ 0.06%
Fan Colin 11,324,084$ 0.06% 8,000,000$ 0.07%
Martin Philip M Trustee & Et Al 10,965,000$ 0.06%
Hammerwood LLC 10,664,100$ 0.05%
Lindholm John E Trustee & Et Al 9,980,840$ 0.05%
Chen Lee Trustee 9,761,211$ 0.05% 7,288,315$ 0.06%
Jain Ashok K Trustee & Et Al 9,688,486$ 0.05% 8,222,701$ 10 0.07%
Huang Qian Trustee 9,685,773$ 0.05%
Vitaldevara Krishna C and Janaswamy Sri 9,586,520$ 0.05%
SHP Saratoga II LLC 57,553,624$ 1 0.48%
Stormin Norman LLC 12,657,203$ 4 0.10%
Morrison Terri E Trustee 9,184,496$ 9 0.08%
Balakrishnan Balu Mohini Trust 8,121,738$ 0.07%
JF Plaza Partners L P 7,770,881$ 0.06%
Klayko Michael A Trustee 7,434,895$ 0.06%
Coyote Properties IV LLC 7,341,900$ 0.06%
Harari Eliyahou Britt M Truste 7,312,333$ 0.06%
Duc Daniel A Lynn K 7,268,030$ 0.06%
John Carole Freitas LLC 7,159,859$ 0.06%
Russo Ray A Sr Trustee 6,862,509$ 0.06%
Mathur Rakesh Dipti B Trustee 6,817,674$ 0.06%
Zhang Rachelle Gao 6,800,200$ 0.06%
Stolle Bryan D Trustee 6,761,107$ 0.06%
Oak Creek Partners LLC 6,600,000$ 0.05%
Jalan Rajkumar R Poonam R Trus 6,499,300$ 0.05%
Top Ten Total Assessed Value 408,603,985$ 2.06% 273,525,463$ 2.26%
City Total Assessed Value 19,824,178,924$ 12,080,008,082$
Source: Santa Clara County Auditor data, Avenu Insights & Analytics
2024 2015
143 221
City of Saratoga
Property Tax Levies and Collections
Last Ten Fiscal Years
Fiscal Year Total Tax Collections in
Ended Levy for Subsequent
June 30 Fiscal Year Amount Percentage Years Amount Percentage
2024 19,078,883$ 19,078,883$ 100.0%-$ 19,078,883$ 100.0%
2023 17,694,182$ 17,694,182$ 100.0%-$ 17,694,182$ 100.0%
2022 17,427,588$ 17,427,588$ 100.0%-$ 17,427,588$ 100.0%
2021 16,294,043$ 16,294,043$ 100.0%-$ 16,294,043$ 100.0%
2020 15,356,471$ 15,356,471$ 100.0%-$ 15,356,471$ 100.0%
2019 14,475,102$ 14,475,102$ 100.0%-$ 14,475,102$ 100.0%
2018 13,247,030$ 13,247,030$ 100.0%-$ 13,247,030$ 100.0%
2017 12,263,575$ 12,263,575$ 100.0%-$ 12,263,575$ 100.0%
2016 11,549,213$ 11,549,213$ 100.0%-$ 11,549,213$ 100.0%
2015 10,669,281$ 10,669,281$ 100.0%-$ 10,669,281$ 100.0%
2014 9,737,144$ 9,737,144$ 100.0%-$ 9,737,144$ 100.0%
Source: City of Saratoga
Collected within the
Fiscal Year of the Levy Total Collections to Date
144 222
City of Saratoga
Ratios of Outstanding Debt by Type
Last Ten Years
(amounts expressed in thousands, except per capita amounts)
2024 2023 2022 2021 2020 2019 2018 2017 2016 2015
Governmental activities
General obligation bonds 5,775$ 6,385$ 6,965$ 7,530$ 8,075$ 8,600$ 9,100$ 9,585$ 10,060$ 10,560$
Net original issue premium 175 197 219 241 263 285 306 328 350 372
Total primary government 5,950$ 6,582$ 7,184$ 7,771$ 8,338$ 8,885$ 9,406$ 9,913$ 10,410$ 10,932$
Percentage of Personal Income1 0.13% 0.16% 0.21% 0.26% 0.29% 0.32% 0.35% 0.40% 0.45% 0.47%
Per capita2 193 215 234 254 269 283 299 324 344 355
Source: ACFR
1US Census Bureau, adjusted for inflation, Avenu Insights & Analytics
2Population information from California State Controller's Office
Fiscal Year Fiscal Year
14522
3
City of Saratoga
Ratios of General Bonded Debt Outstanding
Last Ten Years
(amounts expressed in thousands, except per capita amounts)
2024 2023 2022 2021 2020
General obligation bonds 5,775$ 6,385$ 6,965$ 7,530$ 8,075$
Net original issue premium 175 197 219 241 263
Less: Amount available in debt service fund (1,013) (910) (805) (790) (788)
Total primary government 4,937$ 5,672$ 6,379$ 6,981$ 7,550$
Percentage of actual taxable
value of property 0.05% 0.05% 0.06% 0.06% 0.06%
Per capita 1 160 186 208 229 243
Source: ACFR
1Population information from California State Controller's Office
Fiscal Year
146 224
2019 2018 2017 2016 2015
8,600$ 9,100$ 9,585$ 10,060$ 10,560$
285 306 328 350 372
(933) (998) (959) (923) (906)
7,952$ 8,408$ 8,954$ 9,487$ 10,026$
0.06% 0.06% 0.06% -3.91% -4.29%
253 267 293 314 326
Fiscal Year
147 225
City of Saratoga
Legal Debt Margin Information
Last Ten Years
(amounts expressed in thousands)
2024 2023 2022 2021 2020
Debt Limit 3,017,859$ 2,866,279$ 2,668,218$ 2,611,667$ 2,453,134$
Total net debt applicable to limit 4,937 5,672 6,160 6,740 7,287
Legal debt margin 3,022,796$ 2,871,951$ 2,674,378$ 2,618,407$ 2,460,421$
Total net debt applicable to the limit
as a percentage of debt limit 0.16% 0.20% 0.23% 0.26% 0.30%
Legal debt margin calculation
Assessed value 19,871,183$ 18,881,148$ 17,495,636$ 17,115,407$ 16,117,556$
Add back: exempt real property 313,706 303,007 292,483 295,705 236,668
Total assessed value 20,184,889$ 19,184,155$ 17,788,119$ 17,411,112$ 16,354,224$
Debt limit (15% of total assessed value)3,027,733$ 2,877,623$ 2,668,218$ 2,611,667$ 2,453,134$
Debt applicable to limit:
General obligation bonds 5,775$ 6,385$ 6,965$ 7,530$ 8,075$
Net original issue premium 175 197 219 241 263
Less: Amount available in debt service fund (1,013) (910) (805)(790)(788)
Total net debt applicable to limit 4,937$5,672$ 6,160$ 6,740$ 7,287$
Legal debt margin 3,022,796$ 2,871,951$ 2,662,058$ 2,604,927$ 2,445,847$
Source: ACFR
Fiscal Year
148 226
2019 2018 2017 2016 2015
2,336,494$ 2,196,764$ 2,077,731$ 1,976,166$ 1,848,410$
7,667 8,102 8,626 9,137 9,654
2,329,207$ 2,188,662$ 2,069,105$ 1,967,029$ 1,838,756$
0.33%0.37%0.42%0.46%0.52%
15,343,044$ 14,400,924$ 13,619,263$ 12,941,745$ 12,080,008$
233,581 244,172 232,279 232,693 242,724
15,576,625$ 14,645,096$ 13,851,542$ 13,174,438$ 12,322,732$
2,336,494$ 2,196,764$ 2,077,731$ 1,976,166$ 1,848,410$
8,600$ 9,100$ 9,585$ 10,060$ 10,560$
285 306 328 350 372
(933)(998)(959)(923)(906)
7,667$ 8,102$ 8,626$ 9,137$ 9,654$
2,328,827$ 2,188,662$ 2,069,105$ 1,967,029$ 1,838,756$
Fiscal Year
149 227
City of Saratoga
Direct and Overlapping Governmental Activities Debt
(amounts expressed in thousands)
2023-24 Assessed Valuation 19,871,183$ Estimated
Estimated Share of
Debt Percentage Overlapping
Outstanding Applicable1 Debt
Direct and Overlapping Tax and Assessment Debt:
City of Saratoga 5,775$ 100.000% 5,775$
City of Saratoga Community Facilities District No. 2016-1 1,452 100.000% 1,452$
Santa Clara County 956,770 3.010% 28,799
Foothill-De Anza Community College District 640,179 1.335% 8,546
West Valley Community College District 663,040 8.858% 58,732
Campbell Union High School District 336,185 5.528% 18,584
Fremont Union High School District 737,130 2.979% 21,959
Los Gatos-Saratoga Joint Union High School District 78,180 37.552% 29,358
Campbell Union School District 250,309 6.744% 16,881
Cupertino Union School District 235,883 5.509% 12,995
Moreland School District 100,974 12.724% 12,848
Saratoga Union School District 11,791 85.563% 10,089
Saratoga Fire Protection District 1,666 97.328% 1,621
Midpeninsula Regional Open Space District 80,700 4.891% 3,947
Santa Clara Valley Water District Benefit Assessment 29,235 3.010%880
Total Overlapping Tax and Assessment Debt 232,467$
Overlapping General Fund Debt:
Santa Clara County General Fund Obligations 1,057,709$ 3.010% 31,848$
Santa Clara County Pension Obligations 323,734 3.010% 9,744
Santa Clara County Board of Education COP 12,073 3.010%363
Santa Clara County Vector Control District COP 945 3.010%28
West Valley-Mission College District General Fund Obligations 2,520 8.858%223
Campbell Union High School District General Fund Obligations 13,500 5.528%746
Campbell Union School District General Fund Obligations 1,230 6.744%83
Cupertino Union School District General Fund Obligations 40,233 5.509% 2,216
Saratoga Union School District COP 1,455 85.563% 1,245
Santa Clara County Central Fire Protection District General Fund Obligations 27,130 15.441% 4,189
Midpeninsula Open Space Park District General Fund Obligations 79,796 4.891% 3,903
Total Overlapping General Fund Debt 54,579
Less: Santa Clara County Supported Obligations (80)
Total Net Overlapping General Fund Debt 54,499$
Total Direct Debt 5,775$
Gross Total Overlapping Debt 281,271$
Net Total Overlapping Debt 281,191$
Gross Combined Total Debt 2 287,046$
Net Combined Total Debt 286,966$
Ratios to 2023-24 Assessed Valuation:
Direct Debt ($5,775,000) 0.03%
Total Direct and Overlapping Tax and Assessment Debt 1.17%
Gross Combined Total Debt 1.44%
Net Combined Total Debt 1.44%
Source: Avenu Insights & Analytics and California Municipal Statistics, Inc.
1 The percentage of overlapping debt applicable to the city is estimated using taxable assessed property value. Applicable percentages were estimated by determining the portion of the
overlapping district's assessed value that is within the boundaries of the city divided by the district's total taxable assessed value.
2 Excludes tax and revenue anticipation notes, enterprise revenue, mortgage revenue and non-bonded capital lease obligations.
150 228
City of Saratoga
Demographic and Economic Statistics
Last Ten Years
Per Capita
Fiscal City Personal Personal Labor Unemployment
Year Population1 Income2 Income2 Force3 Rate3
2024 30,819 4,428,290 143,687 14,700 3.6%
2023 30,567 3,925,823 128,433 14,900 3.3%
2022 30,667 3,376,774 110,111 14,800 1.7%
2021 30,546 2,928,264 95,864 14,000 5.0%
2020 31,030 2,755,859 88,813 13,600 6.5%
2019 31,407 2,681,900 85,392 15,000 2.0%
2018 31,435 2,597,561 82,633 15,000 2.8%
2017 30,569 2,374,919 77,690 14,600 2.7%
2016 30,219 2,239,926 74,123 14,700 2.9%
2015 30,799 2,248,481 73,005 15,100 2.7%
Source: Avenu Insights & Analytics
1.) Population Projections are provided by the California Department of Finance Projections.
2.) Per Capita Income Data is provided by the United States Census Data and is adjusted for inflation.
Personal Income has been restated from prior years.
3.) Unemployment and Labor Force Data are provided by the EDD's Labor Market Information Division.
10,000
15,000
20,000
25,000
30,000
35,000
2024 2023 2022 2021 2020 2019 2018 2017 2016 2015
LABOR FORCE VS. POPULATION
Population Labor Force
151 229
City of Saratoga
Principal Employers
Last Fiscal Year and Nine Years Ago
June 30, 2024
Employer Number of
Employees Rank
Percentage of
Total City
Employment
Number of
Employees Rank
Percentage of
Total City
Employment
West Valley Community College 472 1 3.21% 408 1 2.70%
Saratoga Retirement Community 318 2 2.16% 275 2 1.82%
Saratoga Union School District 210 3 1.43% 240 3 1.59%
The Villas at Saratoga (formerly Our Lady of Fatima Villa) 189 4 1.29% 108 8 0.72%
Saratoga High School (Los Gatos-Saratoga UHSD)149 5 1.01% 124 6 0.82%
Sub-Acute Saratoga Children's Hospital 148 6 1.01%- 5 0.00%
Prospect High School (CUHSD)121 7 0.82% 101 9 0.67%
Saint Andrew's Episcopal School 84 8 0.57%- 0.00%
City of Saratoga 56.5 9 0.38%- 0.00%
Saratoga Country Club 55 10 0.37%- 0.00%
Mountain Winery - 214 4 1.42%
YMCA - 133 7 0.88%
Safeway - 83 10 0.55%
Total Top 10 Employers 1,803 12.26% 1,686 11.18%
Total City Employment1 14,700 15,100
Source: Avenu Insights & Analytics
Source: 2015 data from previously published ACFR
Results based on direct correspondence with city’s local businesses.
*Includes all personnel, full and part time.
1 Total City Labor Force provided by EDD Labor Force Data.
2024 2015
152 230
City of Saratoga
Full-Time Equivalent City Governmental Employees by Function
Last Ten Fiscal Years
2024 2023 2022 2021 2020 2019 2018 2017 2016 2015
Function
General government 15.55 15.75 15.25 14.90 15.15 14.65 14.55 13.65 13.70 13.70
Public works 23.50 23.50 23.50 23.50 23.50 21.75 21.15 20.65 20.65 20.65
Community development 16.25 16.00 15.50 15.50 16.00 12.00 12.50 12.00 12.00 12.00
Community services 1.20 2.00 3.00 3.00 2.25 8.70 8.30 8.35 9.55 9.55
Total 56.50 57.25 57.25 56.90 56.90 57.10 56.50 54.65 55.90 55.90
Source: City of Saratoga Budget Document
Fiscal Year Fiscal Year
-
10
20
30
40
50
60
2024 2023 2022 2021 2020 2019 2018 2017 2016 2015
Full-Time Equivalents
General Gov't Public Works Comm Dev.Comm Services
15323
1
City of Saratoga
Operating Indictors by Function
Last Ten Fiscal Years
2024 2023 2022 2021 2020
Function
Part 1 crimes1 237 230 225 241 241
Total incidents 28,039 40,758 31,003 37,652 37,652
Police reports 801 827 832 837 837
Public Works
Street resurfacing (miles)6 9 2 5 5
Street lights repaired 14 17 15 10 10
Potholes filled (sq. ft.)12,000 12,000 12,000 8,000 8,000
Community Development
Total permit valuation ($000)184,359 169,864 113,151 80,513 80,513
Parks and Recreation2
Classes, trips (enrollment) community events - - - -
Youth Programs 2,032 1,906 1,503 655 655
Adult Programs 845 669 617 679 679
Sports programs (e.g. Adult basketball, softball)- - - - -
Preschool programs (enrollment)- - - - -
Staffed Day/summer camps (enrollment)- - 217 146 146
Teen/youth council (enrollment)- - - 265 927
Senior center (enrollment/attendance days)- - - - 24,336
1 Part 1 Crimes are the following as reported to DOJ: homicide, rape, robbery, burglary, assault, theft,
auto theft, and arson.
2 Beginning in FY 2019/20, the City outsourced Recreation Services to Los Gatos-Saratoga Community
Education and Recreation (LGS).
Source: City of Saratoga various records
Fiscal Year
154 232
2019 2018 2017 2016 2015
289 190 301 463 315
31,955 32,222 38,893 39,213 40,695
885 927 1,295 1,334 917
8 - - 15.2 2.5
12 15 37 33 39
11,000 9,000 13,000 21,010 10,500
82,722 128,062 106,631 75,599 89,929
3,632 5,769 5,081 5,898 8,390
1,497 1,072 968 853 791
731 2,082 2,824 2,099 1,650
- - - - -
448 224 221 180 186
- 129 71 172 90
1,049 848 747 673 605
10,063 10,786 12,941 12,269 15,221
Fiscal Year
155 233
City of Saratoga
Capital Asset Statistics by Function
Last Ten Fiscal Years
2024 2023 2022 2021 2020
West Valley Sanitation District
Number of Connections 9,198 9,128 9,128 9,063 9,060
Length of Sewer Lines (miles)126 126 126 126 126
District Lower Sanitary Sewer Laterals (miles)42
Cupertino Sanitation District
Number of Connections 2,432 2,429 2,429 3,003 3,003
Length of Sewer Lines (miles)42 42 42 37 37
Parks and Recreation
Parks Acreage 148 148 148 148 148
Parks 16 16 16 16 16
Source: City of Saratoga various records
Fiscal Year
156
234
2019 2018 2017 2016 2015
9,058 9,051 8,563 8,488 8,402
126 126 126 129 128
3,003 3,000 3,000 2,999 2,963
37 37 37 37 37
148 148 148 148 84
16 16 16 16 15
Fiscal Year
157
235
SARATOGA CITY COUNCIL
MEETING DATE:December 4, 2024
DEPARTMENT:Public Works Department
PREPARED BY:Shawn Gardner, Parks Division Manager
SUBJECT:Contract award for Citywide Tree Inventory, Maintenance Plan and Consultant
Services.
RECOMMENDED ACTIONS:
1. Award contract for Citywide Tree Inventory and Maintenance Plan Development to West
Coast Arborist, Inc. in an amount not to exceed $75,500.
2. Award contract for consultant support services for Citywide Tree Inventory and Maintenance
Plan Development to PS Consulting in the amount not to exceed $33,670.
BACKGROUND:
City Staff received two proposals on November 4, 2024, in response to its RFP for a Citywide
Tree Inventory and Maintenance Plan Development. The Citywide Tree Inventory and
Maintenance Plan Development includes a comprehensive inventory of street and public property
trees, a web-based tree management software system for efficient data management, and
formulating an integrated, seven-year urban forest maintenance plan. The two proposals were
evaluated by City Staff and West Coast Arborist, Inc.wasselected as the most responsive proposal.
City staff would like to retain the services of PS Consulting to provide support, including
onboarding West Coast Arborist, Inc. and field supervision during GPS data collection. PS
Consulting worked with City staff to develop the RFP for the Citywide Tree Inventory and
Maintenance Plan Development and is therefore best suited to provide the needed support services.
FISCAL IMPACT:
Funding for the contract with West Coast Arborist, Inc. is budgeted in the FY24-25 Parks
Department operating budget. Funding for the support services contract with PS Consulting was
secured through a Risk Management Grant.
ATTACHMENT:
Attachment A - Contract with West Coast Arborist, Inc.
Attachment B - Contract with PS Consulting
236
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Rev. 5/2023 City of Saratoga Services Contract Page 1 of 3
City of Saratoga
Standard Services Contract
This agreement is entered into at Saratoga, California by and between the City of Saratoga, a
municipal corporation (“City”), and ______________________________________
(“Consultant”), who agree that:
1.Purpose of Contract.
This is a contract for:
The purpose of the contract is more specifically described in Exhibit A of this agreement
(“Scope of Work and Payment Terms”). In the event of a conflict between (1) the “Scope of
Work and Payment Terms” in Exhibit A or any of the exhibits included in Exhibit A and (2)
the other terms of this agreement, the other terms of the agreement shall govern.
2. Term.
Start Date:End Date:
(If Start Date is left blank, start date will be
date last signed below.)
Or upon project completion, whichever
occurs first.
3. Payment. City shall pay Consultant for work product produced and any authorized
reimbursable costs pursuant to this agreement an amount not to exceed the total sum of:
$___________________________________________________.
If this contract is for more than one year, the maximum payment amount for each year is set
forth in Exhibit A.
Consultant agrees to comply with payment terms set forth in Exhibit A. Consultant is not
authorized to undertake any efforts or incur any costs whatsoever under the terms of this
agreement until receipt from City of a fully executed copy of this agreement.
4. Contract Administration. The authorized representatives of City and Consultant for
Contract administration are listed below. The City’s Primary Representative is the Administrator.
Consultant :
Consultant Name:
Contact Person:
Street Address:
West Coast Arborist, Inc.
Tree Inventory and Maintenance Plan Development
West Coast Arborist, Inc.
Citywide tree inventory and maintenance plan development
12/15/2024 12/31/2025
75,500.00
West Coast Arborist
Patrick Mahoney
2200 E. Via Burton
237
Consultant:Project:
Rev. 5/2023 City of Saratoga Services Contract Page 2 of 3
City, State, Zip:
Telephone(s):
Email Address:
Saratoga Business
Lic. #:
(Contractor shall maintain a Saratoga Business License for the Term of this agreement)
City of Saratoga
Department:
Primary
Representative:
Street Address:
City, State, Zip:
Telephone:
Email Address:
5. Addresses for Notice.Notices or communications shall be given to the parties at the
addresses set forth in Section 4 (“Contract Administration”) unless otherwise designated in a
written notice to the other party. In addition, notices to City shall be copied to:
City Manager
City of Saratoga
13777 Fruitvale Avenue
Saratoga, CA 95070
City Clerk
City of Saratoga
13777 Fruitvale Avenue
Saratoga, CA 95070
These copies shall not constitute notice.
6. Change of Address. Any party hereto, by giving ten (10) days written notice to the
other, may designate any other address as substitution of the address to which the notice or
communication shall be given.
7. Insurance. Consultant agrees to procure and maintain insurance as required by the
provisions set forth in Exhibit B (“Insurance”). Certificates of such insurance and copies of the
insurance policies and endorsements shall be delivered to City within ten (10) days after being
notified of the award of the contract, and before execution of this agreement by the City.
8. General Provisions. City and Consultant agree to and shall abide by the general
provisions set forth in Exhibit C (“General Provisions”).
West Coast Arborist, Inc.
Tree Inventory and Maintenance Plan Development
Aneheim, CA 92806
1-714-991-1900
pmahoney@wcainc.com
BUS-009294
Public Works
Shawn Gardner
19700 Allendale Avenue
Saratoga, CA 95070
1-408-868-1247
sgardener@saratoga.ca.us
238
Consultant:Project:
Rev. 5/2023 City of Saratoga Services Contract Page 3 of 3
9. Supplemental Provisions. If one or both boxes are checked below this agreement
includes supplemental provisions described in connection with the checked box(es):
This agreement is funded in whole or in part by an entity other than City. Consultant shall
comply with all rules and regulations required by such funding entity. Applicable funding
entity requirements are set forth in Exhibit D (“Funding Agency Requirements”).
Nothing in this paragraph or in the funding entity requirements shall be construed to
relieve Consultant of its duty to ensure that it is in compliance with all applicable laws
and regulations.
Exhibit E (“Special Requirements”) sets forth provisions regarding:
10. Exhibits. All exhibits referred to in this agreement are attached hereto and are by this
reference incorporated herein and made a part of this agreement.
11. Entire agreement. This agreement supersedes any and all agreements, either oral or
written, between the parties with respect to Consultant’s completion of the Scope of Work on
behalf of City and contains all of the covenants and agreements between the parties with respect
to the rendering of such services in any manner whatsoever. No amendment, alteration, or
variation of the terms of this agreement shall be valid unless made in writing and signed by the
parties hereto.
12.Authority to Execute agreement. Each individual executing this agreement represents
that he or she is duly authorized to sign and deliver the agreement on behalf of the party
indicated and that this agreement is binding on such party in accordance with its terms. This
agreement may be executed in counterparts, each of which shall be deemed an original, but all of
which taken together shall constitute one and the same instrument.
IN WITNESS WHEREOF, the parties hereto have executed this agreement.
Consultant City of Saratoga
Signature City Manager
Date:
Signer Name
ATTEST:
Signer Title
Date:City Clerk
Contract Description:Date:
APPROVED AS TO FORM:
City Attorney’s Office
Date:
West Coast Arborist, Inc.
Tree Inventory and Maintenance Plan Development
✔
City responsibility for public contracting
Citywide tree inventory and maintenance plan
development
239
Contractor:Project:
Rev. 5/2023 City of Saratoga Services Contract – Exhibit A Page 1 of 2
City of Saratoga Services Contract
Exhibit A – Scope of Work and Payment Terms
Consultant shall complete the scope of work and invoice the City in accordance with the
payment terms shown below:
AND/OR See Exhibit(s) A-incorporated by this reference.
West Coast Arborist, Inc.
Tree Inventory and Maintenance Plan
Development
1) Level One Assessment & Tree Inventory Per Tree Site $6.00 = $34,500 for 5,750 trees
Conduct an inventory of trees located within the City. The tree inventory data shall be geo-coded
into aGeographic Information System (GIS) database and integrated into the City's existing or other
GIS platform.Cost includes inventory delivery, site visits, and travel expenses. Cost based on approx.
5,750 trees.
2) Implementation of web-based tree inventory Annual Fee $10,000 data management
software system
a) (No cost if under under contract for tree maintenance services. Otherwise, annual fee is $10,000.)
b) Meet with City staff to review scope of work, desired deliverables, schedules, and identify the
criteria for documenting and evaluating the City's Urban Forest
c) Provide access to our on-line tree management software program called ArborAccess to an
unlimited number of City personnel. Cost includes all updates, and troubleshooting as necessary.
d) Coordinate the City Information Technology and City staff on training in software use, applications
and report preparations features.
3) Urban Forest Management Plan: Lump Sum $22,000
Development of an urban forest maintenance plan, integrated into the tree inventory software
system,based on a seven (7) year cycle, including trimming and reassessment of all City-maintained
trees within the specified period
4) Sidewalk Damage Inventory (optional) Per Tree Site $2.00 = $2,000 for 1,000 trees
Observe and record damage to sidewalk related to an adjacent tree. The parameter of the damage
will be determined and agreed upon with the City prior to the commencement of work. At the
direction of the City, WCA will take a photograph of each sidewalk area damaged by the adjacent
City-owned tree and record it in the inventory software program.
5) Certified Arborist for Analysis & Reporting (optional) Hourly Rate $175.00 = $7,000 for 40
Hours
Arborist technical assistance may include plan review, plan recommendations, development of
technical sections, and providing additional resources as requested by the City.
✔1
240
City of Saratoga
RFP Citywide Tree Inventory and Maintenance Plan Development
Consultant: West Coast Arborist, Inc.Project: Tree Inventory and Maintenance Plan Development
Exhibit A-1 Page 1 of 25
(([KLELW$3URSRVDO
241
Client Name / RFP Name
2
Setting the Gold Standard
Table of Contents
COVER LETTER ................................................................................................................................. 3
EXECUTIVE SUMMARY..................................................................................................................... 4
1. COMPANY BACKGROUND ....................................................................................................... 5
Proposed Project Approach .................................................................................................. 7
2. RELATED EXPERIENCE ............................................................................................................... 14
Inventory References ............................................................................................................ 14
Urban Forest Maintenance Plan References ..................................................................... 16
3. STAFF EXPERIENCE .................................................................................................................... 17
4. ORGANIZATIONAL CHART ....................................................................................................... 22
5. LISTING OF SUB CONSULTANTS ................................................................................................ 23
6. COST OF PROVIDING SERVICES .............................................................................................. 24
INSURANCE.................................................................................................................................... 25
Consultant: West Coast Arborist, Inc.Project: Tree Inventory and Maintenance Plan Development
Exhibit A-1 Page 2 of 25242
Consultant: West Coast Arborist, Inc.Project: Tree Inventory and Maintenance Plan Development
Exhibit A-1 Page 3 of 25243
Client Name / RFP Name
4
Setting the Gold Standard
EXECUTIVE SUMMARY
West Coast Arborists is excited to submit our proposal to address the City of Saratoga's Urban
Forest Maintenance Plan requirements. Our commitment to nurturing future urban forests is
evidenced through our ability to provide a comprehensive urban forest maintenance plan. These
documents are crafted to clearly and concisely convey the intricacies of maintaining urban
forests, utilizing visually appealing infographics that stay relevant as the city evolves.
Project Management
Our methodology for data collection relies on our proprietary ArborAccess software, designed to
maintain thorough records on any device or browser. ArborAccess is an adaptable tool
developed in-house, ensuring it functions optimally for detailed data collection and provides cost-
effective solutions for efficient urban canopy maintenance.
Expanded Approach
In addition to compiling a thorough tree inventory, WCA will evaluate the city's tree inventory and
furnish a Seven-Year Maintenance Plan for its urban forest assets. This plan entails:
x A proposed annual zone trimming schedule for all city trees over a seven-year period, with
exceptions for those needing more frequent trims.
x A prioritized seven-year maintenance strategy identifying trees for removal and
replacement, including suggestions for planting vacant sites.
x Options for replacement tree species considering spacing, planting area, sidewalks,
existing landscapes, and watering needs.
x An estimated annual cost for the removal and replacement of trees, based on specified
sizes unless directed otherwise by the city's appointed representative.
Our project managers are equipped to resolve issues and make timely decisions, maintaining
project momentum with minimal disruptions. Our low employee turnover ensures consistency, with
the same team supporting your project from start to finish.
Experience
Our team is comprised of highly qualified experts, including ISA Certified Arborists, ASCA
Registered Consulting Arborists, and ISA Tree Risk Assessment Qualified personnel. We have
extensive experience developing maintenance plans and conducting tree inventories across
California, having completed projects for over 300 public agencies, which makes us adept at
maintaining the state's diverse urban forests.
Commitment
We accept all requirements of this RFP without exceptions and are devoted to delivering
exceptional service and value. We look forward to serving the City of Saratoga’s tree inventory
and urban forest maintenance needs.
In summary, WCA's approach to tree inventory collection and Urban Forest Maintenance Plan
development is unmatched. Our comprehensive, client-focused methodology, combined with
our experienced team and advanced software, ensures superior maintenance of California's
urban forests.
Consultant: West Coast Arborist, Inc.Project: Tree Inventory and Maintenance Plan Development
Exhibit A-1 Page 4 of 25244
Client Name / RFP Name
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Setting the Gold Standard
1. COMPANY BACKGROUND
WEST COAST ARBORISTS, INC. (WCA)
is a family-owned and operated union company employing over
1,300 full-time employees providing tree maintenance and
management services. We are proudly serving over 350
municipalities and public agencies. We provide superior and safe
tree care operations seven days a week, 24 hours a day
throughout California and Arizona.
OUR VISION
As a corporate citizen, WCA’s responsibility and accountability are
to the communities where we do business. We hold ourselves to
the highest standards of ethical conduct and environmental
responsibility, communicating openly with our customers and the
communities in which we work. It is our goal and vision to lead the
industry in state-of-the-art urban tree care and management
services.
100% CUSTOMER SATISFACTION
Customer satisfaction is our top priority. We guarantee your
complete satisfaction with every facet of our services. Our
dedication to customer service has earned WCA a reputation
unrivaled in the industry for dependability, integrity, quality, and
courtesy. We authorize our employees to do whatever is necessary
to achieve the highest quality results. We know that high quality
work saves our customer’s valuable time and is far more cost
effective if we do our work properly the first time. We are
committed to courteous and prompt customer service to fully
resolve any issue.
COMPANY INFORMATION
President: Patrick Mahoney
Organization Type: Corporation
Established: 1972
Federal Tax ID: 95-3250682
DIR Registration: 1000000956
Members of Laborers’ Union:
LiUNA!
SAM Entity ID: CFJMVMJ9NSD1
Website: wcainc.com
CORPORATE OFFICE
2200 E. Via Burton St.
Anaheim, CA 92806
REGIONAL OFFICES
Escondido, CA
Fresno, CA
Indio, CA
Ontario, CA
Phoenix, AZ
Riverside, CA
Sacramento, CA
San Diego, CA
San Jose, CA
San Francisco, CA
Santa Clarita, CA
Stockton, CA
Ventura, CA
CONTRACT ADMINISTRATION
Victor Gonzalez, Vice President
Corporate Office
Phone (714) 991-1900
Fax (714) 956-3745
Email: vgonzalez@wcainc.com
FIELD MANAGEMENT
Tim Crothers, PHC Manager
Corporate Office
Phone (714) 991-1900
Fax (714) 956-3745
Email: tcrothers@wcainc.com
EMERGENCY RESPONSE 24/7
1-800-LIMB-DOWN
Consultant: West Coast Arborist, Inc.Project: Tree Inventory and Maintenance Plan Development
Exhibit A-1 Page 5 of 25245
Client Name / RFP Name
6
Setting the Gold Standard
Corporate Capabilities
West Coast Arborists, Inc., is committed to successfully completing each project in accordance
with the specifications, budget, schedule and with the highest quality of service. Our customers’
satisfaction is a direct result of our means to carry out each project. Listed below are some of our
corporate capabilities, which not only provide a sense of comfort and confidence to our
customers, but also assure them of our continuous ability to perform the duties of managing their
urban forest.
x In business continuously and actively since 1972
x Contractor’s License C61/D49, C49,
C27, C31, C21, A & B
x Over $8,500,000 line of credit available
x Annual financial audits available upon request
x Bonded by ARCH, an A+ rated company
x 1,300+ employees
x 350+ contracts with public agencies
x 100+ Certified Arborists
x 155+ Certified Tree Workers
x Drug-free workplace
x 14,000 sq. ft. company-owned
Headquarters (Anaheim)
x Department of Agriculture Nursery license
x Avg. 712,000 trees pruned annually over past 3 years
x Avg. 46,000 trees removed annually over past 3 years
x Avg. 20,000 trees planted annually over past 3 years
x Avg. 250,000 trees inventoried annually over past 3 years
x Fully insured with insurance up to $25 million
x Federal Tax ID #95-3250682, current on all taxes and
fillings with state and federal government
x Sales volume over $220 million annually
x Fleet of approximately 1,700 pieces of equipment
Active Memberships:
Tree Care Industry Association (TCIA)
International Society of Arboriculture (ISA)
League of California Cities (LCC)
California Parks & Recreation Society (CPRS)
Association of California Cities|
–Orange County (ACCOC)
Maintenance Superintendents Association
(MSA)
California Landscape Contractors Association
(CLCA)
Street Tree Seminar (STS)
California Urban Forest Council (CaUFC)
American Public Works Association (APWA)
Consultant: West Coast Arborist, Inc.Project: Tree Inventory and Maintenance Plan Development
Exhibit A-1 Page 6 of 25246
Client Name / RFP Name
7
Setting the Gold Standard
Proposed Project Approach
Understanding of the Project
West Coast Arborists, Inc. will provide consulting services to complete a GIS-Based Urban Tree
Inventory on all trees identified by the City of Saratoga including City-owned properties as directed
by the City. The purpose of completing a GIS-Based Urban Tree Inventory is to provide the City with
an up-to-date inventory and condition of all trees within the City. The inventory will help guide the
City’s urban forest management efforts and the development of an Urban Forest Management Plan
in the future.
West Coast Arborists, Inc. (WCA) will provide the following:
x A digitized inventory and assessment database of all trees located within the City locations as
directed by City staff
x An Arc-view/ArcInfo compatible file in a Windows-based format
x Develop tools that will assist the City in meeting their tree goals
x Provide training for these tools to City staff
x Provide all data developed or created for this project to the City in an electronic editable
format
x Produce an Urban Forest Maintenance Plan based on 7 year cycle
Project Timeline:
Consultant: West Coast Arborist, Inc.Project: Tree Inventory and Maintenance Plan Development
Exhibit A-1 Page 7 of 25247
Client Name / RFP Name
8
Setting the Gold Standard
Task 1: Conducting a tree inventory of approximately 5750 City-owned trees,
integrated into a tree inventory software system.
WCA proposes the following:
1. Conduct a “Scope Refinement” meeting exclusive to the tree inventory process. Discuss the
basis for evaluating the City’s urban forest and assist staff in determining the total number of trees
to be inventoried.
2. Have our Inventory Specialists/Certified Arborist conduct a complete inventory based on the
City’s approved criteria including all trees.
3. Provide the City with Global Positioning Satellite (GPS) coordinates for each tree inventoried
including creating an ESRI ArcView/ArcGIS compatible shp.file. Using iPads and Android devices,
the inventory collector will identify the trees by their global coordinates of longitude and latitude.
Standard attributes to be collected:
x Mapping coordinate: X and Y coordinate locations located by GPS
x Addressing: The facility, school or building address (street number and street name) will be
inventoried. For Side (corner) trees the name of the street where the tree is physically
located will also be collected.
x Area/City: Tree locations will be identified by any of these areas.
x Location: The tree’s physical location in relation to public Right of Way and/or public
space will be recorded. WCA’s categories are Front, Side, Median, Slope, Park, Sub-Street
Median, Rear, Lot
x Species: Trees will be identified by genus, species and common name
x Diameter (DBH): Diameter is measured to the nearest inch in one-inch size classes at 4- /2
feet above the ground. Tree trunk diameter will also be captured in 6-inch increments (i.e.,
0-6”, 7-12”, etc.) will be recorded at 4.5 Ft. above the ground.
x Height (Feet): Tree height in 15-foot increments (i.e., 0-15’, 16-30’, etc.) will be recorded.
x Stems: the number of principle stems a tree has will be recorded.
x Condition: Excellent, Good, Fair, Poor, Critical, or Dead.
x Primary Maintenance Needs based on ANSI A300 standard specifications:
o Removal – Due to overhead spacing
o Removal – Due to inadequate ground level spacing
o Removal – Dead trees larger than 6” DBH
o Removal – Dead trees smaller than 6” DBH
o Removal – Diseased and/or declining
o Removal – Due to poor structured
o Removal – Seedling or Volunteer tree
o Routine Pruning – trees regardless of size, suitable for a normal pruning cycle
Consultant: West Coast Arborist, Inc.Project: Tree Inventory and Maintenance Plan Development
Exhibit A-1 Page 8 of 25248
Client Name / RFP Name
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Setting the Gold Standard
o Pruning for Diseased/Declining – trees with declining health which may not need to
be removed, but should be pruned and monitored
o Pruning for Poorly Structured – trees with damaged structure(s) which may be
improved by corrective pruning
o Training Prune - for young trees
o Removal – Stump
o Plant – Install a new, approved tree
x Secondary Maintenance Needs:
o Raise Pruning –clearance for traffic/driveways/buildings
o Thin Pruning –remove water sprouts and reduce density
o Utility Pruning –powerline clearance
o Restoration Pruning – due to serverely headed, vandalism, damage
o None – no secondary maintenance required
x Risk Assessment Rating based on USDA Forest Service Community Tree Risk Rating System
o Probability of Failure (1 - 4 points)
o Size of Defective Part (1 - 3 points)
o Probability of Target Impact(1 - 3 points)
o Other Risk Factors (0 - 2 points)
x Risk Rating
o None – Numeric Risk Rating equals 0
o Low – Numeric Risk Rating equals 3 or 4
o Moderate – Numeric Risk Rating equals 5 or 6
o High – Numeric Risk Rating equals 7 or 8
o Severe – Numeric Risk Rating equals 9 or 10
x Observation Notes – Photos included
x Clearance Requirements - Pruning necessary to meet clearance standards over streets,
sidewalks, driveways, structures, and streetlights
x Hardscape Damage – Tree roots causing cracking or lifting of sidewalk pavement one half
inch or more are noted. Categories
o 1/2”-1” = Light (roots just starting to affect sidewalk
o 1”- 1 1/2”= Moderate
o Over 1 1/2”= Severe
x Above-ground Utilities: Yes / No prescence, Electricity or Communications only, Clear / Not
Clear / In Contact indicator
Consultant: West Coast Arborist, Inc.Project: Tree Inventory and Maintenance Plan Development
Exhibit A-1 Page 9 of 25249
Client Name / RFP Name
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Setting the Gold Standard
x Growing Space: Parkway / Tree lawn, Tree Well, Raised Planter, Median, Open, Other
x Grow Space Size: smallest dimension to nearest whole foot
x Heritage and Protected Tree Status
x Value of each tree inventoried based on ISA formula
x The total cost shall include ownership of the data
x Provide unlimited software & computer support while performing tree maintenance
services
x Date of Survey
Task 2: Implementation of web-based tree inventory data management software
system, including comprehensive staff training on the software’s usage.
ArborAccess
In today's changing financial environment, municipalities must
continually search for ways to maximize their budget dollars. Agency
staffs are being asked to find "real" long-term solutions and are
searching for areas where operations can be performed more
effectively and efficiently, or both. One such area is tree maintenance;
however, an efficient tree maintenance plan stems from a clear and
concise tree inventory.
ArborAccess is a versatile tree inventory software that is device
agnostic, meaning it can be accessed from any device, including
iPads, iPhones, Androids, and Windows devices. It works on any
browser, including Chrome, Edge, and Safari. ArborAccess is designed
and maintained in- house, ensuring that the software is always up-to-
date and functioning optimally. As a product for the customers, by the
customers, ArborAccess continuously adds new features and
welcomes feedback from users. The collaborative program allows both
WCA and customer users to work together to create lists, work orders, and identify trees. Users
can also add trees, insert work history, and much more, making ArborAccess a comprehensive
solution for tree inventory management.
Software Training & Capabilities
Our IT Department is based out of our corporate office in Anaheim, CA with regional offices
located throughout California and Arizona. Each office has the ability to provide software
training to our customers. We are also available to provide training sessions on-site at the
customer’s discretion. On-site training is proven to be effective as it provides a guided hands-on
experience. We offer periodic tree maintenance and management workshops each year. These
free workshops are provided to our customers regionally and educate over 250 people annually.
Presentations are provided by WCA management staff and complimented with guest speakers in
the industry. Certified Arborists and Tree Workers who attend are eligible to receive continuing
education credits (CEU’s) from the International Society of Arboriculture.
ArborAccess Features
Mobile app
Live data
GIS/GPS mapping
View tree site details
View work history
View invoices
Ease of use
Create work orders
Consultant: West Coast Arborist, Inc.Project: Tree Inventory and Maintenance Plan Development
Exhibit A-1 Page 10 of 25250
Client Name / RFP Name
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Setting the Gold Standard
Software Updates/Technical Support
WCA proposes the following:
x Unlimited telephone and/or e-mail support to answer questions and aid City staff in the
use of the software system.
x Provide training to City staff as needed. Conduct periodic workshops for software users.
x Provide routine maintenance, archive, backup, restore, and disaster recovery procedures
upon request from the City. Provide upgrades upon release from WCA.
Software Capabilities:
x Compatible with the City’s existing and future versions of ESRI ArcGIS
x Support for Windows and OS products within the current City standards
x Multi-seat capability
x Assignable rights for various levels of access
x Management and reporting capabilities
x Work order capability
x Import and export historical service data
x Specifically written for urban forest management.
x Ability to export all fields for interaction with other future Asset Management software
x Web-based and app based
x Universally compatible with Android, Windows, Google, etc.
x Map-based
x Ability to query any data field attribute such as, species,
dbh, location, condition, etc.
Sample Management Tools: Detailed Tree Site Characteristics
Advanced technology provides a valuable tool to urban forestry
professionals by displaying specific tree site information along
with a representative photograph of the species type and a
recommended maintenance field. ArborAccess’ built-in quality
control features assist in data accuracy. As maintenance is
performed, the work history is updated and accompanied with
bi-weekly invoices. This process eliminates the need for dual-
inputting and helps keep the tree inventory current and
accurate.
Consultant: West Coast Arborist, Inc.Project: Tree Inventory and Maintenance Plan Development
Exhibit A-1 Page 11 of 25251
Client Name / RFP Name
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Setting the Gold Standard
Sample: Species Frequency Report
The Species Frequency report can assist your Agency in identifying the tree population within the
urban forest. This type of information is valuable in the event of an insect infestation, deadly
disease, or even estimating future maintenance costs. In addition, an analysis can be performed
to evaluate the history of the performance of a particular species within your Agency.
Mapping
In ArborAccess you will be able to view all mapped tree inventory and see the attributes of each
specific tree site. The map features can identify trees by species, district, DBH, or height.
Example:
Consultant: West Coast Arborist, Inc.Project: Tree Inventory and Maintenance Plan Development
Exhibit A-1 Page 12 of 25252
Client Name / RFP Name
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Setting the Gold Standard
Task 3: Development of an urban forest maintenance plan, integrated into a tree
inventory software system, based on a seven (7) year cycle, including trimming
and reassessment of all City-maintained trees within the specified period.
Set Goals and Establish Guidelines
This key step will help to determine the City's objectives regarding tree planting and tree selection
for streets, medians, and parks. WCA and City staff will interactively establish goals such as
increasing tree canopy size, filling vacant sites, fostering community pride, reducing potential tree
hazards, and identifying possible tree removals. The City will provide applicable ordinance, policy,
and standard references to be included in the plan.
Create Urban Forest Maintenance Plan
WCA will establish a detailed content outline for each section of the Urban Forest Maintenance
Plan before initiating its development. This approach ensures alignment with the City’s essential
requirements and project objectives. The plan will be seamlessly integrated into our proprietary
tree inventory software system, ArborAccess, projecting a maintenance plan for a seven-year
cycle. This cycle encompasses the trimming and reassessment of all City-maintained trees within
the specified timeframe. The comprehensive outline will be submitted to the City for review and
feedback to ensure it meets all standards and expectations.
Stakeholder Input
The deliverable will be in digital format in Word and PDF, and all presentations will be in
PowerPoint. Stakeholders will be able to comment and participate in the tree palette and
planting plan process to ensure that the document meets the community’s needs.
Report Writing and Documentation Preparation
The UFMP document will be written and assembled over several months with multiple meetings
online for review and updates as it progresses. An 80% draft will be submitted, followed by a final
draft for staff approval. Upon receiving approval for the draft, the document will proceed to
Council adoption.
Consultant: West Coast Arborist, Inc.Project: Tree Inventory and Maintenance Plan Development
Exhibit A-1 Page 13 of 25253
Client Name / RFP Name
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Setting the Gold Standard
2. RELATED EXPERIENCE
Inventory References
West Coast Arborists has completed tree inventories for agencies all over California. California
has one of the most diverse urban forests in the U.S. and our staff has the knowledge and skill
required to provide a valuable, cost-effective resource to manage these urban canopies. Beyond
providing agencies with urban forest maintenance the following contracts included complete
and comprehensive tree inventories.
CITY OF ALAMEDA ONGOING
The City of Alameda requested a complete update of their tree inventory. They
expanded their scope to include park trees, trees in easement areas, trees near power
lines that are maintained by Alameda Municipal Power, and trees on private and other
non-City of Alameda property. Estimated inventory value is $88,789,180.
TREE INVENTORY SIZE: 27,419 sites (ongoing)
CITY OF SACRAMENTO ONGOING
The City of Sacramento requested a complete tree inventory update which included
identifying vacant sites and collecting various tree attributes that is compatible with
their existing City work management software. Estimated inventory value is
$236,023,300.
TREE INVENTORY SIZE: 70,878 sites (ongoing)
CITY OF AMERICAN CANYON ONGOING
The City of American Canyon requested a complete tree inventory for City trees and
Park trees. The City contracted WCA to complete a tree inventory which included
identifying vacant sites and collecting various tree attributes. Estimated inventory
value is $15,077,030.
TREE INVENTORY SIZE: 6,168 sites (ongoing)
EAST SIDE UNION HIGH SCHOOL DISTRICT COMPLETED MARCH 2024
East Side Union High School District he City of Palm Springs requested a complete tree
inventory for all District owned trees. Collection included any new plantings and
vacant, plantable tree locations. WCA updates inventory records after work is
performed at each tree site. Estimated inventory value is $10,459,710
TREE INVENTORY SIZE: 3,081
Ongoing Tree Inventory Projects 2024:
City of Camarillo City of Palos Verdes Estates
City of La Mirada City of Santa Clarita
City of Palm Springs City of Seal Beach
Garden Grove USD
Consultant: West Coast Arborist, Inc.Project: Tree Inventory and Maintenance Plan Development
Exhibit A-1 Page 14 of 25254
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COMPLETED PAST PROJECTS:
Consultant: West Coast Arborist, Inc.Project: Tree Inventory and Maintenance Plan Development
Exhibit A-1 Page 15 of 25255
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Urban Forest Maintenance Plan References
CITY OF FULLERTON Completed June 2023
WCA completed a City Forest Management Plan for the City of Fullerton that included an
inventory of trees growing in the community. WCA completed six public workshops, a
community survey process hosted by CSU Fullerton, and multiple Arbor Days planting over
500 trees throughout the City.
Contact: Stephen Bise, City Engineer
303 W. Commonwealth Ave., Fullerton, CA ~ (714) 739-6886 ~
stephen.bise@cityoffullerton.com
TREE INVENTORY SIZE: 39,356
CITY OF CARPINTERIA Completed July 2021
WCA updated the City’s Street Tree Management Plan that was over 10 years old. This
update to the STMP added in the elements of Tree Inspection and Maintenance Policy
template by the California JPIA. Also, WCA performed public outreach by allowing the
Tree Advisory Board to review, comment and incorporate its recommendations.
Contact: John Ilasin, Public Works Director, City Enginbeer
5775 Carpinteria Ave., Carpinteria, CA 93013 ~ (805) 684-5405 ~ johni@carpinteriaca.gov
TREE INVENTORY SIZE: 3,023
CITY OF CARLSBAD Completed September 2019
WCA worked with the City of Carlsbad to create a Community Forest Management Plan.
The plan not only describes how the city will care for its trees, but also provides a list of the
species the city can plant in areas adjacent to public streets. The updated plan also sets
a goal of increasing the overall number of trees on city properties, which will ultimately
increase the capture of greenhouse gases. The City’s maintenance contract with WCA
includes real time updates to the tree inventory.
Contact: Kyle Lancaster, Parks Superintendent
799 Pine Ave., Ste. 200, Carlsbad, CA 92008 ~ (760) 434-2862 ~
kyle.lancaster@carlsbadca.gov
TREE INVENTORY SIZE: 31,273
MOUNTAIN HOUSE COMMUNITY SERVICES DISTRICT Completed September 2020
WCA completed an Urban Forest Management Plan for Mountain House CSD that
included an inventory of trees growing in the community. The community’s urban forest is
valued at $16,440,360.00
Contact: Doug Louie, Operations & Maintenance Supt.
251 E. Main St., Mountain House, CA 95391 ~ (209) 480-7395 ~ dlouie@sjgov.org
TREE INVENTORY SIZE: 12,900
CITY OF SANTEE Completed October 2021
WCA completed an Urban Forest Management Plan based on the current tree inventory
that WCA had collected using ArborAccess. WCA identified a tree species pallette and
an annual budget needed to effectively achieve work plans and goals as part of the
UFMP development.
Contact: Sam Rensberry, Public Services Manager
10601 Magnolia Ave., Santee, CA 92071 ~ (619) 258-4100 x302 ~
srensberry@cityofsanteeca.gov
TREE INVENTORY SIZE: 8,414
Consultant: West Coast Arborist, Inc.Project: Tree Inventory and Maintenance Plan Development
Exhibit A-1 Page 16 of 25256
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3. STAFF EXPERIENCE
Introduction
West Coast Arborist’s (WCA) is a company comprised of a management team and a safety
committee. Staff members have diverse educational backgrounds including accounting, business
administration, engineering, and forestry.
Work Force
WCA actively maintains ongoing processes to assure that only qualified and competent staff
provides safe and quality tree maintenance services. These skilled employees can only be
achieved through both training and work experience. We believe that essential experience
should always be obtained through qualified supervision; this includes both basic and extended
skills. WCA makes every attempt to ensure that this is undertaken before performing work, leading
a crew, or career advancement. The work performed on this contract is routine, recurring and
usual. The work includes watering, trimming, pruning, planting, removal and replacement of trees
and plants, and servicing of irrigation. The rates included in the Cost Proposal are based on the
current prevailing wage determination for “Tree Maintenance (Laborer).”
Certification
WCA encourages its employees to get certified through the International Society of Arboriculture,
in an effort to raise the standard of professional tree care companies. This standard exemplifies
our company’s commitment to providing customers with competent, knowledgeable certified
workers. WCA employs a large number of ISA Certified Arborists and ISA Certified Tree Workers.
Crew Evaluation
WCA employees are evaluated through an internal mechanism supervised by our Management
Team. Each employee performs their duties according to a criteria-based job description that
reflects safety, quality workmanship, productivity, appropriateness of care, problem solving and
customer service. A performance appraisal is conducted for each employee upon completion of
the probationary period and at least annually thereafter. Each worker is also required to
complete a competency assessment and orientation upon hire and annually thereafter in
selected areas to assure that ongoing requirements are met and opportunities for improvement
are identified.
Staff members have diverse
educational backgrounds
including accounting,
business administration,
engineering, and forestry.
Consultant: West Coast Arborist, Inc.Project: Tree Inventory and Maintenance Plan Development
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Meet the Team: Project Team
TIM CROTHERS Plant Health Care Manager
Mr. Crothers has over 20 years of experience working in the horticulture industry. He
started working at WCA in 2012 as a supervisor. He was quickly promoted to Area
Manager, a role that required him to produce reports as a Certified Arborist as well as
train staff and clients in proper tree care, inventory management, landscape design and
plant identification. In his role as Plant Health Care Manager, Mr. Crothers supervises
arborist services staff and plant health care operations throughout California and Arizona.
He oversees the creation of Urban Forestry Master Plans (UFMPs) and is a Registered
Consulting Arborist by the American Society of Consulting Arborists.
Mr. Crothers has overseen the creation of multiple Urban Forest Management Plans, the
purpose of which is to function as a guide for municipal agencies to help manage their
urban forest, for the present and the future. He has worked with cities to create a sound
framework for the selection, use and maintenance of trees, providing them with better
tools for planning and budgeting. His experience includes the creation of Urban Forest
Management Plans for the City of Hawaiian Gardens, City of Carlsbad, and the City of
Santee. Most recently he completed a CFMP for the City of Fullerton.
x ISA Board Certified Master Arborist #WE-7655BUM
x B.S. Environmental Horticulture Science
x ASCA Registered Consulting Arborist #721
x CA Dept. Pesticide Regulation QAL #145321 B, D
x ISA Tree Risk Assessment
x Qualified & TLC Wildlife Aware
ANDREW PINEDA GIS Manager
Mr. Pineda has been with WCA since 2018 and is an ISA Certified Arborist. As WCA’s GIS
Manager, he works on a wide range of projects including tree inventories scope and
collection, iTree analysis, tree canopy assessments, tree planting
prioritization, ArborAccess training, grant funded tree planting projects, and much more.
He was worked with tree inventories of all sizes from small campus inventories with less
than 5,000 trees to large California cities with over 140,000 trees. He has in-depth
knowledge and understanding of tree inventories, urban forestry best practices, and
spatial data and works closely with office and field personnel to ensure tree inventories,
reports, and analysis exceed customer expectations. Some of the recent tree inventories
he has completed an assessment on are the following: City of Fresno, City of Long Beach,
City of Palm Desert, City of Hawaiian Gardens, and the City of Fullerton.
x M.S. Geographic Information Science (GIS), CSU Long Beach
x B.A. Environmental Science, Boston University
x FAA UAS Part 107 Remote Pilot
x ISA Certified Arborist #WE-12738A
Consultant: West Coast Arborist, Inc.Project: Tree Inventory and Maintenance Plan Development
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JEFF CRAIN Consulting Arborist
Mr. Crain has over 24 years of consulting and project management experience in
botanical field research, ecological studies, habitat restoration, and tree surveys. Jeff’s
responsibilities as a Consulting Arborist include establishing GPS tree inventories,
arborist report writing, tree risk assessments, aerial inspections, pre-construction
planning and diagnosing tree disorders, in addition to tree appraisal reports; collecting
soil and/or tissue samples as needed and interpreting the results. Jeff will be one of the
main writers for the UFMP.
x ISA Board Certified Master Arborist WE-6658B
x DPR Qualified Pest Control Applicator #QAL161631
x ISA Tree Risk Assessment Qualified
LEONARDO TUCHMAN Plant Health Care Arborist
Leo joined WCA in 2023 and brought with him over 5 years of experience in the
arboriculture industry. He completed his education at UC Davis with a B.S. in
Environmental Horticulture and Urban Forestry. As a Northern California native, he has in-
depth experience assessing various tree species in the area. Current responsibilities as a
Plant Health Care Arborist includes establishing GPS tree inventories, arborist report
writing tree risk assessments, aerial inspections, tree appraisals, pre-construction planning
and diagnosing tree disorders. Additionally, he assists with providing Plant Health Care
(PHC) recommendations and service applications.
x ISA Certified Arborist #WE-12453A
x ISA Tree Risk Assessment Qualified
x ASCA Registered Consulting Arborist #771
x DPR Qualified Pest Control Applicator
Consultant: West Coast Arborist, Inc.Project: Tree Inventory and Maintenance Plan Development
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Executive Staff
From marketing, contract administration, field, and fleet management, to information technology,
our Executive Staff engages in the day-to-day operations supporting each Project Team and
customer to ensure the highest quality of tree care is being achieved in the industry.
Patrick Mahoney
President
Richard Mahoney
Secretary
Rose Epperson
Treasurer
Andrew Trotter
V.P. – Field Operations
Chris Crippen
V.P. – I.T.
Victor Gonzalez
V.P. – Business
Development
Debbie DePasquale
V.P. – Internal Operations
Jason Pinegar
V.P. – NorCal Region
Nick Alago
V.P. – SoCal Region
Michael Palat
V.P. – SoCal Region
Consultant: West Coast Arborist, Inc.Project: Tree Inventory and Maintenance Plan Development
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Consultant: West Coast Arborist, Inc.Project: Tree Inventory and Maintenance Plan Development
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4. ORGANIZATIONAL CHART
Consultant: West Coast Arborist, Inc.Project: Tree Inventory and Maintenance Plan Development
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5. LISTING OF SUB CONSULTANTS
No Sub Consultants will be utilized for this project.
Consultant: West Coast Arborist, Inc.Project: Tree Inventory and Maintenance Plan Development
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6. COST OF PROVIDING SERVICES
CITY OF SARATOGA
PROFESSIONAL SERVICES FOR CITYWIDE TREE INVENTORY & MAINTENANCE PLAN DEVELOPMENT
SCHEDULE OF COMPENSATION
Description Unit Unit Price
1) Level One Assessment & Tree Inventory Per Tree Site $6.00
Conduct an inventory of trees located within the City. The tree inventory data shall be geo-coded into a
Geographic Information System (GIS) database and integrated into the City's existing or other GIS platform.
Cost includes inventory delivery, site visits, and travel expenses. Cost based on approx. 5,750 trees.
2) Implementation of web-based tree inventory Annual Fee $10,000
data management software system
a) (No cost if under under contract for tree maintenance services. Otherwise, annual fee is $10,000.)
b) Meet with City staff to review scope of work, desired deliverables, schedules, and identify the
criteria for documenting and evaluating the City’s Urban Forest
c) Provide access to our on-line tree management software program called ArborAccess to an
unlimited number of City personnel. Cost includes all updates, and troubleshooting as necessary.
d) Coordinate the City Information Technology and City staff on training in software use, applications
and report preparations features.
3) Urban Forest Management Plan Lump Sum $22,000
Development of an urban forest maintenance plan, integrated into the tree inventory software system,
based on a seven (7) year cycle, including trimming and reassessment of all City-maintained trees within
the specified period
4) Sidewalk Damage Inventory (optional) Per Tree Site $2.00
Observe and record damage to sidewalk related to an adjacent tree. The parameter of the damage will be
determined and agreed upon with the City prior to the commencement of work. At the direction of the
City, WCA will take a photograph of each sidewalk area damaged by the adjacent City-owned tree and
record it in the inventory software program.
5) Certified Arborist for Analysis & Reporting (optional) Hourly Rate $175.00
a) Arborist technical assistance may include plan review, plan recommendations, development of
technical sections, and providing additional resources as requested by the City.
Consultant: West Coast Arborist, Inc.Project: Tree Inventory and Maintenance Plan Development
Exhibit A-1 Page 24 of 25264
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INSURANCE
Consultant: West Coast Arborist, Inc.Project: Tree Inventory and Maintenance Plan Development
Exhibit A-1 Page 25 of 25265
Consultant:Project:
Rev. 5/2023 City of Saratoga Services Contract Page 2 of 2
Payment Terms:
The payments specified in this paragraph shall be the only payments to be made to Consultant in
connection with Consultant’s completion of the Scope of Work pursuant to this agreement.
Reimbursable expenses shall be billed only at their actual cost. Consultant shall submit all
billings to City and City shall pay such billings in the manner specified in this paragraph.
Payment shall be made payable to Consultant and delivered to the address specified in Section 4
on pages 1 and 2 of this agreement. The making of any payment by City, or the receipt thereof
by the Consultant, shall in no way lessen the liability of the Consultant to correct or revise
unsatisfactory work, even though the unsatisfactory character of such work may not have been
apparent or detected at the time such payment was made. City may withhold payment to
Consultant in any instance in which the Consultant has failed or refused to satisfy any material
obligation provided for in this agreement. In no event shall City be liable for interest or late
charges for any late payments. Consultant shall submit invoices, not more often than once a
month during the term of this agreement, based on the cost for work performed in accordance
with the either the hourly rates or task-based rates in the Scope of Work and authorized
reimbursable expenses incurred prior to the invoice date. Invoices shall contain the following
information:
1.1 Serial identifications of bills, i.e., Bill No. 1;
1.2 The beginning and ending dates of the billing period;
1.3 A summary containing the total contract amount, the amount of prior billings, the
total due this period, percentage of work completed, the remaining balance
available for all remaining billing periods, and a brief description of work
completed during the billing period.
City shall make monthly payments, based on such invoices, for satisfactory progress in
completion of the Scope of Work, and for authorized reimbursable expenses incurred. City shall
not be obligated to pay Consultant for work performed that falls outside the Scope of Work.
-End of Exhibit A -
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Rev. 5/2023 City of Saratoga Services Contract – Exhibit B Page 1 of 3
City of Saratoga Design Services Contract
Exhibit B – Insurance
The insurance requirements listed below that have an “9” indicated in the space before the
requirement apply to this agreement together with the general requirements.
Modifications to the below requirements are shown in Exhibit E (“Special
Requirements”).
Contractor shall provide its insurance broker(s)/agent(s) with a copy of these requirements and
request that they provide certificates of insurance complete with copies of all required
endorsements to the Primary Representative listed in section 4 on page 2. During the term of this
agreement Contractor shall ensure that its broker(s)/agent(s) provide the Primary Representative
with updated certificates of insurance reflecting continued satisfaction of the requirements of this
agreement together with updated endorsements in the event of a change in the underlying
insurance policy(ies), with copies emailed to cityhall@saratoga.ca.us.
All endorsements shall be signed by a person authorized by that insurer to bind coverage on its
behalf. City has the right to require Contractor’s insurer to provide complete, certified copies of
all required insurance policies. As described in more detail below, the City, its officers, officials,
employees, agents, and volunteers are to be covered as insureds.
All certificates and endorsements must be received and approved by City before work
commences.
Insurance Requirements
Commercial General Liability Insurance covering commercial general liability on an
“occurrence” basis, including products and completed operations, property damage,
bodily injury, personal injury, and advertising injury with coverage minimum limits of
$2,000,000 per occurrence.
If a general aggregate limit applies, either the general aggregate limit shall apply
separately to this project/location or the general aggregate limit shall be twice the required
occurrence limit.
Auto Liability Insurance with coverage as indicated:
$1,000,000 combined single limit for bodily injury and property damage
$500,000 combined single limit for bodily injury and property damage
Professional/Errors and Omissions Liability (“E&O”) with coverage as indicated:
$1,000,000 per loss/ $1,000,000 aggregate
$2,000,000 per loss/ $2,000,000 aggregate
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Workers' Compensation as required by the State of California, with statutory limits, and
Employer’s Liability Insurance with a limit of no less than $1,000,000 per accident for
bodily injury or disease. Contractor shall submit to City a waiver of subrogation
endorsement in favor of City, its officers, officials, agents, employees, and volunteers.
If Contractor is not required to maintain Workers’ Compensation Insurance pursuant to
State law, Contractor shall file a verification of that fact with the Primary Representative.
All subcontractors used must comply with the above requirements except as noted below:
General Requirements
As to all of the checked insurance requirements above, the following shall apply:
1. Additional Insured Status and Primary Coverage. Contractor shall submit to City
an additional insured endorsement for its Commercial General Liability policy with
coverage at least as broad as ISO form CG 20 10 for ongoing operations, and coverage at
least as broad as ISO Form CG 20 37 for completed operations.For Auto Liability, the
policy shall contain, or be endorsed to contain, additional insured coverage for the City, its
officers, officials, employees, agents and volunteers. Any available insurance proceeds broader
than or in excess of the minimum insurance coverage requirements and/or limits specified in this
agreement shall be available to the additional insured.The requirements for coverage and limits
shall be (1) the minimum coverage and limits specified in this agreement; or (2) the broader
coverage and maximum limits of coverage of any insurance policy or proceeds available to the
named insured; whichever is greater. The additional insured coverage under Contractor’s policy
shall be ''primary and non-contributory" and will not seek contribution from the City’s insurance
or self-insurance and shall be at least as broad as ISO Form CG 20 01 04 13 and CG 20 38 04 13.
This requirement does not apply to errors and omissions insurance. Any failure to comply with
reporting provisions of the policies shall not affect coverage provided to the City, its officers,
officials, employees or volunteers.
2. Separation of Insureds.The Contractor’s insurance shall apply separately to each
insured against whom claim is made or suit is brought, except with respect to the limits of the
insurer's liability.
3. Deductibles and Self Insured Retentions. Any deductibles or self-insured retentions
must be declared to and approved by the City. At the option of the City, either (1) the insurer
shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its
officers, officials and employees; or (2) the Contractor shall procure a bond guaranteeing
payment of losses and related investigations, claim administration and defense expenses.
4. Umbrella or Excess Insurance. The limits of insurance required in this agreement may
be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or
excess insurance shall contain or be endorsed to contain a provision that such coverage shall also
apply on a primary and non-contributory basis for the benefit of City (if agreed to in a written
contract or agreement) before the City’s own insurance or self-insurance shall be called upon to
protect it as a named insured.
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Rev. 5/2023 City of Saratoga Services Contract – Exhibit B Page 3 of 3
5. Waiver of Subrogation. Contractor hereby grants to City a waiver of any right to
subrogation which any insurer of Contractor may acquire against City by virtue of the payment
of any loss under such insurance. Contractor agrees to obtain any endorsement that may be
necessary to effect this waiver of subrogation, but this provision applies regardless of whether
City has received a waiver of subrogation endorsement from the insurer.
6. Verification of Coverage.Contractor shall furnish the City with original certificates and
amendatory endorsements effecting coverage required by this Exhibit. All certificates and
endorsements are to be received and approved by the City before work commences. The City
reserves the right to require at any time complete, certified copies of all required insurance
policies, including endorsements effecting the coverage required by these specifications and
failure to exercise this right shall not constitute a waiver of any of City’s rights pursuant to this
agreement.
7. Maintenance of Coverage. Contractor shall not cancel, assign, or change any policy of
insurance required by this agreement or engage in any act or omission that will cause its insurer
to cancel any insurance policy required by this agreement except after providing 30 days prior
notice to the City. If an insurance policy required by this agreement is unilaterally cancelled or
changed by the insurer, Contractor shall immediately provide written notice to the City and
obtain substitute insurance meeting the requirements of this agreement. Nothing in this
paragraph relieves Contractor of its obligation to maintain all insurance required by this
agreement at all times during the term of the agreement.
8. Claims Made Policies. If any of the required policies provide claims-made coverage,
the coverage shall be maintained for a period of five years after completion of the contract.
Contractor may satisfy this requirement by renewal of existing coverage or purchase of either
prior acts or tail coverage applicable to said five-year period.
9. Acceptability of Insurers. The policy or policies required by this agreement shall be
issued by insurers admitted in the State of California and with a rating of at least A:VII in the
latest edition of Best’s Insurance Guide.
10. Subcontractors. Contractor agrees to include with all subcontractors in their subcontract
the same requirements and provisions of this agreement including the indemnity and insurance
requirements to the extent they apply to the scope of the subcontractor's work. Subcontractors
hired by Contractor shall agree to be bound to Contractor and City in the same manner and to the
same extent as Contractor is bound to the City under this agreement. Subcontractors shall further
agree to include these same provisions with any sub-subcontractor. Contractor shall provide
subcontractor with a copy of the indemnity and insurance provisions of this agreement as a part
of Contractor’s subcontract with subcontractor. Contractor shall require all subcontractors to
provide a valid certificate of insurance and the required endorsements included in the agreement
prior to commencement of any work and will provide proof of compliance to the City.
11. Special Risks or Circumstances. City reserves the right to modify these requirements,
including limits, based on the nature of the risk, prior experience, insurer, coverage, or other
special circumstances.
-End of Exhibit B-
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Rev. 5/2023 City of Saratoga Services Contract – Exhibit C Page 1 of 9
City of Saratoga Services Contract
Exhibit C – General Provisions
1. INDEPENDENT CONTRACTOR.City requires the services of a qualified consultant
to provide the work product described in Exhibit A (“Scope of Work and Payment
Terms”) because it lacks the qualified personnel to provide the specified work product.
Consultant is qualified to provide the required work product and is agreeable to providing
such work product on the terms and conditions in this agreement.
1.1 In General. At all times during the term of this agreement, Consultant shall be
an independent contractor and shall not be an employee of City. Consultant shall
complete the Scope of Work hereunder in accordance with currently approved
methods and practices in Consultant's field. No relationship of employer and
employee is created by this agreement between the City and Consultant or any
subcontractor or employee of Consultant. City shall have the right to control
Consultant only with respect to specifying the results to be obtained from
Consultant pursuant to this agreement. City shall not have the right to control the
means by which Consultant accomplishes services rendered pursuant to this
agreement. Any terms in this agreement referring to direction from City shall be
construed as providing for direction as to policy and the result of the Consultant’s
work only, and not as to the means by which such a result is obtained.
1.2 Non-Exclusive Contract. Nothing contained in this agreement shall be
construed as limiting the right of Consultant to engage in Consultant's profession
separate and apart from this agreement so long as such activities do not interfere
or conflict with the performance by Consultant of the obligations set forth in this
agreement. Interference or conflict will be determined at the sole discretion of the
City.
1.3 Standard of Care. Consultant shall complete the Scope of Work required
pursuant to this agreement in the manner and according to the standards observed
by a competent practitioner of the profession in which Consultant is engaged in
the geographical area in which Consultant practices its profession. All work
product of whatsoever nature which Consultant delivers to City pursuant to this
agreement shall be prepared in a substantial, first class and workmanlike manner
and conform to the standards of quality normally observed by a person practicing
in Consultant’s profession.
1.4 Qualifications. Consultant represents and warrants to City that the Consultant is
qualified to perform the services as contemplated by this agreement and that all
work performed under this agreement shall be performed only by personnel under
the supervision of the Consultant as an employee or, if authorized by the Scope of
Work, a subcontractor. All personnel engaged in the work shall be fully qualified
and shall be authorized, licensed and certified under state and local law to perform
such work if authorization, licensing or certification is required. The Consultant
shall commit adequate resources and time to complete the project within the
project schedule specified in this agreement.
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1.5 Use of City Equipment. City shall not be responsible for any damage to persons
or property as a result of the use, misuse or failure of any equipment used by
Consultant, or by any of its employees, even though such equipment be furnished,
rented or loaned to Consultant by City.
1.6 Payment of Taxes and Other Expenses. Should City, in its discretion, or a
relevant taxing authority, including, but not limited to the Internal Revenue
Service or the State Employment Development Division, determine that the
Consultant is an employee for purposes of collection of any employment taxes,
the amounts payable under this agreement shall be reduced by amounts equal to
both the employee and employer portions of the tax due (and offsetting any
credits for amounts already paid by the Consultant which can be applied against
this liability). City shall then forward those amounts to the relevant taxing
authority. Should a relevant taxing authority determine a liability for past
services performed by the Consultant for City, upon notification of such fact by
the City, the Consultant shall promptly remit such amount due or arrange with the
City to have the amount due withheld from future payments to the Consultant
under this agreement (again, offsetting any amounts already paid by the
Consultant which can be applied as a credit against such liability). Any
determination of employment status above shall be solely for the purposes of the
particular tax in question, and for all other purposes of this agreement, The
Consultant shall not be considered an employee of City. Notwithstanding the
foregoing, should any court, arbitrator, or administrative authority determine that
the Consultant is an employee for any other purpose, then the Consultant agrees to
a reduction in the City's financial liability so that the City's total expenses under
this agreement are not greater than they would have been had the court, arbitrator,
or administrative authority determined that the Consultant was not an employee.
2. COMMUNICATION AND NOTICES.
2.1 Communications with Designated Administrator.The Administrator
designated in Section 4 on page 1 of this agreement is authorized to receive
information, interpret and define City's policies consistent with this agreement,
and communicate with Consultant concerning this agreement. All correspondence
and other communications shall be directed to or through the Administrator or the
Administrator’s designee.
2.2 Communications and Notices on Compliance with Agreement.All notices or
communication concerning a party's compliance with the terms of this agreement
shall be in writing and may be given either personally, by certified mail, return
receipt requested, or by overnight express carrier. The notice shall be deemed to
have been given and received on the date delivered in person or the date upon
which the postal authority or overnight express carrier indicates that the mailing
was delivered to the address of the receiving party. The parties shall make good
faith efforts to provide advance courtesy notice of any notices or communications
hereunder via e-mail. However, under no circumstances shall such courtesy notice
satisfy the notice requirements set forth above; nor shall lack of such courtesy
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notice affect the validity of service pursuant to the notice requirement set forth
above.
3. CONTRACTOR NOT AGENT. Except as City may specify in writing, Consultant
shall have no authority, express or implied, to act on behalf of City in any capacity
whatsoever as an agent. Consultant shall have no authority, express or implied, pursuant
to this agreement to bind City to any obligation whatsoever.
4. BENEFITS AND TAXES.Consultant shall not have any claim under this agreement or
otherwise against City for seniority, vacation time, vacation pay, sick leave, personal time
off, overtime, health insurance, medical care, hospital care, insurance benefits, social
security, disability, unemployment, workers compensation or employee benefits of any
kind. Consultant shall be solely liable for and obligated to pay directly all applicable
taxes, including, but not limited to, federal and state income taxes, and in connection
therewith Consultant shall indemnify and hold City harmless from any and all liability
that City may incur because of Consultant's failure to pay such taxes. City shall have no
obligation whatsoever to pay or withhold any taxes on behalf of Consultant.
5. ASSIGNMENT PROHIBITED. The services to be performed by the Consultant are
personal in character and no party to this agreement may assign any right or obligation
under this agreement. Any attempted or purported assignment of any right or obligation
under this agreement shall be void and of no effect. However, with the consent of the
City given in writing, Consultant is entitled to subcontract such portions of the work to be
performed under this agreement as may be specified by City.
6. PERSONNEL. Consultant shall assign only competent personnel to complete the Scope
of Work pursuant to this agreement. In the event that City, in its sole discretion, at any
time during the term of this agreement, desires the removal of any such persons,
Consultant shall, immediately upon receiving notice from city of such desire of City,
cause the removal of such person or persons from work in connection with the Scope of
Work.
7. CONFLICT OF INTEREST.
7.1 In General. Consultant understands that its professional responsibility is solely
to City. Consultant represents and warrants that it presently has no interest, and
will not acquire any direct or indirect interest, that would conflict with its
performance of this agreement. Consultant shall not employ or subcontract with a
person having such an interest in the performance of this agreement.
7.2 Subsequent Conflict of Interest. Consultant agrees that if an actual or potential
conflict of interest on the part of Consultant is discovered after award, the
Consultant will make a full disclosure in writing to the City. This disclosure shall
include a description of actions, which the Consultant has taken or proposes to
take, after consultation with the City to avoid, mitigate, or neutralize the actual or
potential conflict. Within 45 days, the Consultant shall have taken all necessary
steps to avoid, mitigate, or neutralize the conflict of interest to the satisfaction of
the City.
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7.3 Interests of City Officers and Staff. No officer, member or employee of City
and no member of the City Council shall have any pecuniary interest, direct or
indirect, in this agreement or the proceeds thereof. Neither Consultant nor any
member of any Consultant’s family shall serve on any City board or committee or
hold any such position which either by rule, practice or action nominates,
recommends, or supervises Consultant's performance of the Scope of Work or
authorizes funding to Consultant.
8. COMPLIANCE WITH LAWS
8.1 In General. Consultant shall keep itself fully informed of and comply with all
laws, policies, general rules and regulations established by City and shall comply
with the common law and all laws, ordinances, codes and regulations of
governmental agencies, (including federal, state, municipal and local governing
bodies) applicable to the performance of the Scope of Work hereunder.
8.2 Licenses and Permits. Consultant represents and warrants to City that it has all
licenses, permits, qualifications and approvals of whatsoever nature which are
legally required for Consultant to practice its profession. Consultant represents
and warrants to City that Consultant shall, at its sole cost and expense, keep in
effect at all times during the term of this agreement any licenses, permits, and
approvals which are legally required for Consultant to practice its profession. In
addition to the foregoing, Consultant shall obtain and maintain during the term
hereof a valid City of Saratoga Business License.
9. WORK PRODUCT AND RECORDS
9.1 Property of City. All reports, data, maps, models, charts, studies, surveys,
photographs, memoranda or other written documents or materials prepared by
Consultant (“works”) pursuant to this agreement shall become, as between
Consultant and City, the property of City upon completion of the work to be
performed hereunder or upon termination of this agreement. Without limiting the
generality of the foregoing, if, in connection with services performed under this
agreement, the Consultant or its subcontractors create artwork, copy, posters,
billboards, photographs, videotapes, audiotapes, systems designs, software,
reports, diagrams, surveys, source codes or any other original works of
authorship, such works of authorship shall be works for hire as defined under
Title 17 of the United States Code, and all copyrights in such works are the
property of City. If it is ever determined that any works created by the Consultant
or its subcontractors under this agreement are not works for hire under U.S. law,
the Consultant hereby assigns all of its copyrights to such works to City, and
grants to City a royalty-free, exclusive, and irrevocable license to reproduce,
publish, use, and to authorize others to do so, all of Consultant’s rights in such
works and agrees to execute any documents necessary to effectuate such
assignment and license. The Consultant may retain and use copies of such works
for reference and as documentation of its experience and capabilities.
9.2 Intellectual Property. Consultant represents and warrants that it has the legal
right to utilize all intellectual property it will utilize in the performance of this
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agreement. Consultant further represents that it shall ensure City has the legal
right to utilize all intellectual property involved in and/or resulting from
Consultant’s performance of this agreement. Consultant shall indemnify and hold
City harmless from all loss and liability, including attorneys’ fees, court costs and
all other litigation expenses for any infringement of the patent rights, copyright,
trade secret or any other proprietary right or trademark, and all other intellectual
property claims of any person or persons in consequence of the use by City, or
any of its officers or agents, of articles or services to be supplied in the
performance of this agreement.
9.3 Records and Audits. Contractor and its subcontractors shall establish and
maintain records pertaining to this contract. Contractor’s and subcontractors’
accounting systems shall conform to generally accepted accounting principles,
and all records shall provide a breakdown of total costs charged under this
contract, including properly executed payrolls, time records, invoices and
vouchers.
Contractor shall permit City and its authorized representatives to inspect and
examine Contractor’s books, records, accounts, and any and all data relevant to
this Contract at any reasonable time for the purpose of auditing and verifying
statements, invoices, or bills submitted by Contractor pursuant to this contract and
shall provide such assistance as may be reasonably required in the course of such
inspection. City further reserves the right to examine and re-examine said books,
records, accounts, and data during the four-year period following the termination
of this Contract; and Contractor shall in no event dispose of, destroy, alter, or
mutilate said books, records, accounts, and data in any manner whatever for four
years after the termination of this Contract.
Pursuant to California Government Code Section 8546.7, the parties to this
Contract shall be subject to the examination and audit of representative of the
Auditor General of the State of California for a period of three years after final
payment under the contract. The examination and audit shall be confined to those
matters connected with the performance of this contract including, but not limited
to, the cost of administering the contract.
9.4 Use of Recycled Paper and Electronic Documents. Consultant shall prepare
and submit all reports, written studies and other printed material on recycled
paper to the extent it is available at equal or less cost than virgin paper.
Documents shall be printed on both sides of the page and City shall be provided
with electronic copies of documents (in Word or .pdf format) except where
unusual circumstances make it infeasible to do so.
10. CONFIDENTIAL INFORMATION. Consultant shall hold any confidential
information received from City in the course of performing this agreement in trust and
confidence and will not reveal such confidential information to any person or entity,
either during the term of the agreement or at any time thereafter. Upon expiration of this
agreement, or termination as provided herein, Consultant shall return materials which
contain any confidential information to City. Consultant may keep one copy for its
confidential file. For purposes of this paragraph, confidential information is defined as all
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information disclosed to Consultant which relates to City's past, present, and future
activities, as well as activities under this agreement, which information is not otherwise
of public record under California law.
11. RESPONSIBILITY OF CONSULTANT. Consultant shall take all responsibility for
the work, shall bear all losses and damages directly or indirectly resulting to Consultant,
to any subcontractor, to the City, to City officers and employees, or to parties designated
by the City, on account of the performance or character of the work, unforeseen
difficulties, accidents, occurrences or other causes to the extent predicated on active or
passive negligence of the Consultant or of any subcontractor.
12. INDEMNIFICATION.Consultant and City agree that City, its employees, agents and
officials shall be fully protected from any loss, injury, damage, claim, lawsuit, cost,
expense, attorneys fees, litigation costs, defense costs, court costs or any other cost
incurred in relation to, as a consequence of or arising out of or in any way attributable
actually, allegedly or impliedly, in whole or in part, to the performance of this agreement
as set forth below. Accordingly, the provisions of this indemnity provision are intended
by the parties to be interpreted and construed to provide the fullest protection possible
under the law to the City. Consultant acknowledges that City would not enter into this
agreement in the absence of the commitment of Consultant to indemnify and protect City
as set forth below.
12.1 General Indemnity. To the fullest extent permitted by law, Consultant shall
indemnify and hold harmless City, its employees, agents and officials, from any
liability, claims, suits, actions, arbitration proceedings, administrative
proceedings, regulatory proceedings, losses, expenses or costs (including, without
limitation, costs and fees of alternative dispute resolution and litigation) of any
kind whatsoever without restriction or limitation, incurred in relation to, as a
consequence of or arising out of or in any way attributable actually, allegedly or
impliedly, in whole or in part, to Consultant, or its employees, agents, or
subcontractors. All obligations under this provision are to be paid by Consultant
as they are incurred by the City.
12.2 Duty to Defend. In addition to Consultant’s obligation to indemnify City,
Consultant shall defend, in all legal, equitable, administrative, or special
proceedings, with counsel approved by the City, the City and its councilmembers,
officers, and employees, immediately upon tender to Consultant of the claim in
any form or at any stage of an action or proceeding, whether or not liability is
established. An allegation or determination that persons other than Consultant are
responsible for the claim does not relieve Consultant from its separate and distinct
obligation to defend. The obligation to defend extends through final judgment,
including exhaustion of any appeals. The defense obligation includes an
obligation to provide independent defense counsel if Consultant asserts that
liability is caused in whole or in part by the negligence or willful misconduct of
the indemnified party. If it is finally adjudicated that liability was caused solely by
the negligence or willful misconduct of an indemnified party, Consultant may
submit a claim to the City for reimbursement of reasonable attorneys’ fees and
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defense costs in proportion to the established comparative liability of the
indemnified party.
12.3 Limitation on Indemnity. Without affecting the rights of City under any
provision of this agreement or this Section, Consultant shall not be required to
defend, indemnify, and hold harmless City as set forth above for liability
attributable to the sole fault of City, provided such sole fault is determined by
agreement between the parties or the findings of a court of competent jurisdiction.
This exception will apply only in instances where the City is shown to have been
solely at fault and not in instances where Consultant is solely or partially at fault
or in instances where City's fault accounts for only a percentage of the liability
involved. In those instances, the obligation of Consultant will be all-inclusive and
City will be held harmless, indemnified, and defended for all liability incurred,
even though a percentage of the liability is attributable to conduct of the City.
12.4 Acknowledgement. Consultant acknowledges that its obligation pursuant to this
Section extends to liability attributable to City, if that liability is less than the sole
fault of City. Consultant has no obligation under this agreement for liability
proven in a court of competent jurisdiction or by written agreement between the
parties to be the sole fault of City.
12.5 Scope of Consultant Obligation. The obligations of Consultant under this or
any other provision of this agreement will not be limited by the provisions of any
workers' compensation act or similar act. Consultant expressly waives its statutory
immunity under such statutes or laws as to City, its employees and officials.
12.6 Subcontractors.Consultant agrees to obtain executed indemnity agreements
with provisions identical to those set forth here in this Section from each and
every subcontractor, sub tier contractor or any other person or entity involved by,
for, with or on behalf of Consultant in the performance or subject matter of this
agreement.
12.7 No Waiver. Failure of City to monitor compliance with these requirements
imposes no additional obligations on City and will in no way act as a waiver of
any rights hereunder. This obligation to indemnify and defend City as set forth
herein is binding on the successors, assigns, or heirs of Consultant and shall
survive the termination of this agreement or this Section. For purposes of Section
2782 of the Civil Code the parties hereto recognize and agree that this agreement
is not a construction contract. By execution of this agreement, Consultant
acknowledges and agrees that it has read and understands the provisions hereof
and that this paragraph is a material element of consideration. City approval of
insurance required by this agreement does not relieve the Consultant or
subcontractors from liability under this Section.
12.8 Relation to Insurance Obligations.The defense and indemnification obligations
of this agreement are undertaken in addition to, and shall not in any way be
limited by, the insurance obligations contained in this agreement.
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13. DEFAULT AND REMEDIES.
13.1 Events of default. Each of the following shall constitute an event of default
hereunder:
(a)Failure by Consultant to perform any obligation under this agreement and
failure to cure such breach immediately upon receiving notice of such
breach, if the breach is such that the City determines the health, welfare, or
safety of the public is immediately endangered; or
(b)Failure by either party to perform any obligation under this agreement and
failure to cure such breach within fifteen (15) days of receiving notice of
such breach (except for breaches subject to subparagraph (a), above);
provided that if the nature of the breach is such that the non-breaching
party determines it will reasonably require more than fifteen (15) days to
cure, the breaching party shall not be in default if it promptly commences
the cure and diligently proceeds to completion of the cure.
13.2 Remedies upon default. Upon any default, the non-defaulting party shall have
the right to immediately suspend or terminate this agreement, seek specific
performance and/or seek damages to the full extent allowed by law. City shall
have the right to contract with another party to perform this agreement
13.3 No Waiver. Failure by City to seek any remedy for any default hereunder shall
not constitute a waiver of any other rights hereunder or any right to seek any
remedy for any subsequent default.
14. TERMINATION.The City may terminate this agreement with or without cause by
providing 10 days’ notice in writing to Consultant. The City may terminate this
agreement at any time without prior notice in the event that Consultant commits a
material breach of the terms of this agreement. Upon termination, this agreement shall
become of no further force or affect whatsoever and each of the parties hereto shall be
relieved and discharged from the rights and obligations of this agreement, subject to
payment for acceptable services rendered prior to the expiration of the notice of
termination and delivery to City of any work in progress, completed work, supplies,
equipment, and other materials produced as a part of, or acquired in connection with the
performance of this agreement, and any completed or partially completed work which, if
this agreement had been completed, would have been required to be furnished to City.
Notwithstanding the foregoing and Section 2 on page 1, this Section and the provisions of
this agreement concerning insurance (Exhibit B), Funding Agency Requirements (as set
forth in Exhibit D if applicable), Work Product and Records, Confidential Information,
Responsibility of Consultant, Indemnification, Default and Remedies, Litigation, and
Jurisdiction and Severability shall survive termination or expiration of this agreement.
15. DISPUTE RESOLUTION. The parties shall make a good faith effort to settle any
dispute or claim arising under this agreement. If the parties fail to resolve such disputes
or claims, they shall submit them to non-binding mediation in California at shared
expense of the parties for at least 8 hours of mediation. If mediation does not arrive at a
satisfactory result, arbitration, if agreed to by all parties, or litigation may be pursued. In
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the event any dispute resolution processes are involved, each party shall bear its own
costs and attorneys’ fees.
16. LITIGATION. If any litigation is commenced between parties to this agreement
concerning any provision hereof or the rights and duties of any person in relation thereto,
each party shall bear its own attorneys’ fees and costs.
17. JURISDICTION AND SEVERABILITY. This agreement shall be administered and
interpreted under the laws of the State of California. Jurisdiction of litigation arising from
this agreement shall be in that state and venue shall be in Santa Clara County, California.
18. SEVERABILITY. If any part of this agreement is found to conflict with applicable
laws, such part shall be inoperative, null and void insofar as it conflicts with said laws,
but the remainder of this agreement shall be in full force and effect.
19. NOTICE OF NON-RENEWAL. Consultant understands and agrees that there is no
representation, implication, or understanding that the City will request that work product
provided by Consultant under this agreement be supplemented or continued by
Consultant under a new agreement following expiration or termination of this agreement.
Consultant waives all rights or claims to notice or hearing respecting any failure by City
to continue to request or retain all or any portion of the work product from Consultant
following the expiration or termination of this agreement.
20. PARTIES IN INTEREST. This agreement does not, and is not intended to, confer any
rights or remedies upon any person or entity other than the parties.
21. WAIVER. Neither the acceptance of work or payment for work pursuant to this
agreement shall constitute a waiver of any rights or obligations arising under this
agreement. The failure by the City to enforce any of Consultant’s obligations or to
exercise City's rights shall in no event be deemed a waiver of the right to do so thereafter.
-End of Exhibit C-
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City of Saratoga Services Contract
Exhibit E – Special Requirements
AND/OR See Exhibit(s) E-incorporated by this reference.
-End of Exhibit E-
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Exhibit C is supplemented to include the following Section 22:
22. CITY RESPONSBILITY FOR PUBLIC CONTRACTING.
Consultant's duties and services under this agreement shall not include preparing or assisting City with
any portion of City’s preparation of a request for proposals, request for qualifications, or any other
solicitation regarding a subsequent or additional contract with City. City shall at all times retain
responsibility for public contracting, including with respect to any subsequent phase of this project.
Consultant's participation in the planning, discussions, or drawing of project plans or specifications shall
be limited to conceptual, preliminary, or initial plans or specifications. Consultant shall cooperate with
City to ensure that all bidders for a subsequent contract on any subsequent phase of this project have
access to the same information, including all conceptual, preliminary, or initial plans or specifications
prepared by contractor pursuant to this agreement.
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City of Saratoga
Standard Services Contract
This agreement is entered into at Saratoga, California by and between the City of Saratoga, a
municipal corporation (“City”), and ______________________________________
(“Consultant”), who agree that:
1.Purpose of Contract.
This is a contract for:
The purpose of the contract is more specifically described in Exhibit A of this agreement
(“Scope of Work and Payment Terms”). In the event of a conflict between (1) the “Scope of
Work and Payment Terms” in Exhibit A or any of the exhibits included in Exhibit A and (2)
the other terms of this agreement, the other terms of the agreement shall govern.
2. Term.
Start Date:End Date:
(If Start Date is left blank, start date will be
date last signed below.)
Or upon project completion, whichever
occurs first.
3. Payment. City shall pay Consultant for work product produced and any authorized
reimbursable costs pursuant to this agreement an amount not to exceed the total sum of:
$___________________________________________________.
If this contract is for more than one year, the maximum payment amount for each year is set
forth in Exhibit A.
Consultant agrees to comply with payment terms set forth in Exhibit A. Consultant is not
authorized to undertake any efforts or incur any costs whatsoever under the terms of this
agreement until receipt from City of a fully executed copy of this agreement.
4. Contract Administration. The authorized representatives of City and Consultant for
Contract administration are listed below. The City’s Primary Representative is the Administrator.
Consultant :
Consultant Name:
Contact Person:
Street Address:
Public Solutions Consulting LLC Tree Inventory and Maintenance Project Support
Public Solutions Consulting LLC
Support services for Citywide Tree Inventory Development and MaintenancePlan
Implementation
11/01/2024 12/31/2026
33,670.00
Public Solutions Consulting, LLC.
David Mooney
1023 Fuller Terrace
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City, State, Zip:
Telephone(s):
Email Address:
Saratoga Business
Lic. #:
(Contractor shall maintain a Saratoga Business License for the Term of this agreement)
City of Saratoga
Department:
Primary
Representative:
Street Address:
City, State, Zip:
Telephone:
Email Address:
5. Addresses for Notice.Notices or communications shall be given to the parties at the
addresses set forth in Section 4 (“Contract Administration”) unless otherwise designated in a
written notice to the other party. In addition, notices to City shall be copied to:
City Manager
City of Saratoga
13777 Fruitvale Avenue
Saratoga, CA 95070
City Clerk
City of Saratoga
13777 Fruitvale Avenue
Saratoga, CA 95070
These copies shall not constitute notice.
6. Change of Address.Any party hereto, by giving ten (10) days written notice to the
other, may designate any other address as substitution of the address to which the notice or
communication shall be given.
7. Insurance. Consultant agrees to procure and maintain insurance as required by the
provisions set forth in Exhibit B (“Insurance”). Certificates of such insurance and copies of the
insurance policies and endorsements shall be delivered to City within ten (10) days after being
notified of the award of the contract, and before execution of this agreement by the City.
8. General Provisions.City and Consultant agree to and shall abide by the general
provisions set forth in Exhibit C (“General Provisions”).
Public Solutions Consulting LLC Tree Inventory and Maintenance Project Support
Sunnyvale, CA 94086
408-504-9255
psconsulting205@gmail.com
BUS-014003
Public Works
Shawn Gardner
19700 Allendale Ave
Saratoga, CA 95070
408-868-1247
sgardner@saratoga.ca.us
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9. Supplemental Provisions. If one or both boxes are checked below this agreement
includes supplemental provisions described in connection with the checked box(es):
This agreement is funded in whole or in part by an entity other than City. Consultant shall
comply with all rules and regulations required by such funding entity. Applicable funding
entity requirements are set forth in Exhibit D (“Funding Agency Requirements”).
Nothing in this paragraph or in the funding entity requirements shall be construed to
relieve Consultant of its duty to ensure that it is in compliance with all applicable laws
and regulations.
Exhibit E (“Special Requirements”) sets forth provisions regarding:
10. Exhibits. All exhibits referred to in this agreement are attached hereto and are by this
reference incorporated herein and made a part of this agreement.
11. Entire agreement. This agreement supersedes any and all agreements, either oral or
written, between the parties with respect to Consultant’s completion of the Scope of Work on
behalf of City and contains all of the covenants and agreements between the parties with respect
to the rendering of such services in any manner whatsoever. No amendment, alteration, or
variation of the terms of this agreement shall be valid unless made in writing and signed by the
parties hereto.
12.Authority to Execute agreement. Each individual executing this agreement represents
that he or she is duly authorized to sign and deliver the agreement on behalf of the party
indicated and that this agreement is binding on such party in accordance with its terms. This
agreement may be executed in counterparts, each of which shall be deemed an original, but all of
which taken together shall constitute one and the same instrument.
IN WITNESS WHEREOF, the parties hereto have executed this agreement.
Consultant City of Saratoga
Signature City Manager
Date:
Signer Name
ATTEST:
Signer Title
Date:City Clerk
Contract Description:Date:
APPROVED AS TO FORM:
City Attorney’s Office
Date:
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Support services for Citywide Tree Inventory
Development and Maintenance Plan Implementation
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City of Saratoga Services Contract
Exhibit A – Scope of Work and Payment Terms
Consultant shall complete the scope of work and invoice the City in accordance with the
payment terms shown below:
AND/OR See Exhibit(s) A-incorporated by this reference.
Public Solutions Consulting LLC Tree Inventory and Maintenance Project
Support
Public Solutions Consulting LLC proposes to work with chosen contractor to create the desired
city tree inventory and initiate an ongoing maintenance program based on a seven-year tree
pruning cycle. Provide field supervision during tree inventory collection period and submit weekly
reporting on data collection process. Initiate tree trimming program based on a seven-year cycle.
Project Objective:
Work with selected contractor to establish an inventory, regular maintenance schedule, and
record keeping system for its urban forest assets. Provide coordination between City of Saratoga
and tree service contractors to inventory, provide updatable software of collected data, as well as
tree trimming services for the purpose of developing an updated tree maintenance program.
Goals:
Goal: Complete GPS inventory and software package installation.
Strategy: Coordinate process of GPS data collection and installation of contractor supplied
software that enables the City of Saratoga to safely manage its tree canopy. Weekly field
supervision and progress reporting on tree inventory work.
Goal: Establish tree trimming program to provide regular care of City of Saratoga maintained trees
on a seven-year cycle of maintenance.
Strategy: Weekly field supervision and reporting on the progress of contractor's initial work of
managing the tree trimming program.
COST:
Contractor onboarding, Field supervision during GPS data collection, urban forest safety
evaluation. Provide field supervision and reporting on the initial phase of the City tree
maintenance program based on seven-year cycle; urban forest management software installation.
Estimated 182 hours at $185.00 per hour rate. $33,670.00
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Payment Terms:
The payments specified in this paragraph shall be the only payments to be made to Consultant in
connection with Consultant’s completion of the Scope of Work pursuant to this agreement.
Reimbursable expenses shall be billed only at their actual cost. Consultant shall submit all
billings to City and City shall pay such billings in the manner specified in this paragraph.
Payment shall be made payable to Consultant and delivered to the address specified in Section 4
on pages 1 and 2 of this agreement. The making of any payment by City, or the receipt thereof
by the Consultant, shall in no way lessen the liability of the Consultant to correct or revise
unsatisfactory work, even though the unsatisfactory character of such work may not have been
apparent or detected at the time such payment was made. City may withhold payment to
Consultant in any instance in which the Consultant has failed or refused to satisfy any material
obligation provided for in this agreement. In no event shall City be liable for interest or late
charges for any late payments. Consultant shall submit invoices, not more often than once a
month during the term of this agreement, based on the cost for work performed in accordance
with the either the hourly rates or task-based rates in the Scope of Work and authorized
reimbursable expenses incurred prior to the invoice date. Invoices shall contain the following
information:
1.1 Serial identifications of bills, i.e., Bill No. 1;
1.2 The beginning and ending dates of the billing period;
1.3 A summary containing the total contract amount, the amount of prior billings, the
total due this period, percentage of work completed, the remaining balance
available for all remaining billing periods, and a brief description of work
completed during the billing period.
City shall make monthly payments, based on such invoices, for satisfactory progress in
completion of the Scope of Work, and for authorized reimbursable expenses incurred. City shall
not be obligated to pay Consultant for work performed that falls outside the Scope of Work.
-End of Exhibit A -
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City of Saratoga Design Services Contract
Exhibit B – Insurance
The insurance requirements listed below that have an “9” indicated in the space before the
requirement apply to this agreement together with the general requirements.
Modifications to the below requirements are shown in Exhibit E (“Special
Requirements”).
Contractor shall provide its insurance broker(s)/agent(s) with a copy of these requirements and
request that they provide certificates of insurance complete with copies of all required
endorsements to the Primary Representative listed in section 4 on page 2. During the term of this
agreement Contractor shall ensure that its broker(s)/agent(s) provide the Primary Representative
with updated certificates of insurance reflecting continued satisfaction of the requirements of this
agreement together with updated endorsements in the event of a change in the underlying
insurance policy(ies), with copies emailed to cityhall@saratoga.ca.us.
All endorsements shall be signed by a person authorized by that insurer to bind coverage on its
behalf. City has the right to require Contractor’s insurer to provide complete, certified copies of
all required insurance policies. As described in more detail below, the City, its officers, officials,
employees, agents, and volunteers are to be covered as insureds.
All certificates and endorsements must be received and approved by City before work
commences.
Insurance Requirements
Commercial General Liability Insurance covering commercial general liability on an
“occurrence” basis, including products and completed operations, property damage,
bodily injury, personal injury, and advertising injury with coverage minimum limits of
$2,000,000 per occurrence.
If a general aggregate limit applies, either the general aggregate limit shall apply
separately to this project/location or the general aggregate limit shall be twice the required
occurrence limit.
Auto Liability Insurance with coverage as indicated:
$1,000,000 combined single limit for bodily injury and property damage
$500,000 combined single limit for bodily injury and property damage
Professional/Errors and Omissions Liability (“E&O”) with coverage as indicated:
$1,000,000 per loss/ $1,000,000 aggregate
$2,000,000 per loss/ $2,000,000 aggregate
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Workers' Compensation as required by the State of California, with statutory limits, and
Employer’s Liability Insurance with a limit of no less than $1,000,000 per accident for
bodily injury or disease. Contractor shall submit to City a waiver of subrogation
endorsement in favor of City, its officers, officials, agents, employees, and volunteers.
If Contractor is not required to maintain Workers’ Compensation Insurance pursuant to
State law, Contractor shall file a verification of that fact with the Primary Representative.
All subcontractors used must comply with the above requirements except as noted below:
General Requirements
As to all of the checked insurance requirements above, the following shall apply:
1. Additional Insured Status and Primary Coverage. Contractor shall submit to City
an additional insured endorsement for its Commercial General Liability policy with
coverage at least as broad as ISO form CG 20 10 for ongoing operations, and coverage at
least as broad as ISO Form CG 20 37 for completed operations.For Auto Liability, the
policy shall contain, or be endorsed to contain, additional insured coverage for the City, its
officers, officials, employees, agents and volunteers. Any available insurance proceeds broader
than or in excess of the minimum insurance coverage requirements and/or limits specified in this
agreement shall be available to the additional insured.The requirements for coverage and limits
shall be (1) the minimum coverage and limits specified in this agreement; or (2) the broader
coverage and maximum limits of coverage of any insurance policy or proceeds available to the
named insured; whichever is greater. The additional insured coverage under Contractor’s policy
shall be ''primary and non-contributory" and will not seek contribution from the City’s insurance
or self-insurance and shall be at least as broad as ISO Form CG 20 01 04 13 and CG 20 38 04 13.
This requirement does not apply to errors and omissions insurance. Any failure to comply with
reporting provisions of the policies shall not affect coverage provided to the City, its officers,
officials, employees or volunteers.
2. Separation of Insureds.The Contractor’s insurance shall apply separately to each
insured against whom claim is made or suit is brought, except with respect to the limits of the
insurer's liability.
3. Deductibles and Self Insured Retentions. Any deductibles or self-insured retentions
must be declared to and approved by the City. At the option of the City, either (1) the insurer
shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its
officers, officials and employees; or (2) the Contractor shall procure a bond guaranteeing
payment of losses and related investigations, claim administration and defense expenses.
4. Umbrella or Excess Insurance.The limits of insurance required in this agreement may
be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or
excess insurance shall contain or be endorsed to contain a provision that such coverage shall also
apply on a primary and non-contributory basis for the benefit of City (if agreed to in a written
contract or agreement) before the City’s own insurance or self-insurance shall be called upon to
protect it as a named insured.
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5. Waiver of Subrogation.Contractor hereby grants to City a waiver of any right to
subrogation which any insurer of Contractor may acquire against City by virtue of the payment
of any loss under such insurance. Contractor agrees to obtain any endorsement that may be
necessary to effect this waiver of subrogation, but this provision applies regardless of whether
City has received a waiver of subrogation endorsement from the insurer.
6. Verification of Coverage.Contractor shall furnish the City with original certificates and
amendatory endorsements effecting coverage required by this Exhibit. All certificates and
endorsements are to be received and approved by the City before work commences. The City
reserves the right to require at any time complete, certified copies of all required insurance
policies, including endorsements effecting the coverage required by these specifications and
failure to exercise this right shall not constitute a waiver of any of City’s rights pursuant to this
agreement.
7. Maintenance of Coverage.Contractor shall not cancel, assign, or change any policy of
insurance required by this agreement or engage in any act or omission that will cause its insurer
to cancel any insurance policy required by this agreement except after providing 30 days prior
notice to the City. If an insurance policy required by this agreement is unilaterally cancelled or
changed by the insurer, Contractor shall immediately provide written notice to the City and
obtain substitute insurance meeting the requirements of this agreement. Nothing in this
paragraph relieves Contractor of its obligation to maintain all insurance required by this
agreement at all times during the term of the agreement.
8. Claims Made Policies.If any of the required policies provide claims-made coverage,
the coverage shall be maintained for a period of five years after completion of the contract.
Contractor may satisfy this requirement by renewal of existing coverage or purchase of either
prior acts or tail coverage applicable to said five-year period.
9. Acceptability of Insurers.The policy or policies required by this agreement shall be
issued by insurers admitted in the State of California and with a rating of at least A:VII in the
latest edition of Best’s Insurance Guide.
10. Subcontractors. Contractor agrees to include with all subcontractors in their subcontract
the same requirements and provisions of this agreement including the indemnity and insurance
requirements to the extent they apply to the scope of the subcontractor's work. Subcontractors
hired by Contractor shall agree to be bound to Contractor and City in the same manner and to the
same extent as Contractor is bound to the City under this agreement. Subcontractors shall further
agree to include these same provisions with any sub-subcontractor. Contractor shall provide
subcontractor with a copy of the indemnity and insurance provisions of this agreement as a part
of Contractor’s subcontract with subcontractor. Contractor shall require all subcontractors to
provide a valid certificate of insurance and the required endorsements included in the agreement
prior to commencement of any work and will provide proof of compliance to the City.
11. Special Risks or Circumstances.City reserves the right to modify these requirements,
including limits, based on the nature of the risk, prior experience, insurer, coverage, or other
special circumstances.
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City of Saratoga Services Contract
Exhibit C – General Provisions
1. INDEPENDENT CONTRACTOR.City requires the services of a qualified consultant
to provide the work product described in Exhibit A (“Scope of Work and Payment
Terms”) because it lacks the qualified personnel to provide the specified work product.
Consultant is qualified to provide the required work product and is agreeable to providing
such work product on the terms and conditions in this agreement.
1.1 In General. At all times during the term of this agreement, Consultant shall be
an independent contractor and shall not be an employee of City. Consultant shall
complete the Scope of Work hereunder in accordance with currently approved
methods and practices in Consultant's field. No relationship of employer and
employee is created by this agreement between the City and Consultant or any
subcontractor or employee of Consultant. City shall have the right to control
Consultant only with respect to specifying the results to be obtained from
Consultant pursuant to this agreement. City shall not have the right to control the
means by which Consultant accomplishes services rendered pursuant to this
agreement. Any terms in this agreement referring to direction from City shall be
construed as providing for direction as to policy and the result of the Consultant’s
work only, and not as to the means by which such a result is obtained.
1.2 Non-Exclusive Contract.Nothing contained in this agreement shall be
construed as limiting the right of Consultant to engage in Consultant's profession
separate and apart from this agreement so long as such activities do not interfere
or conflict with the performance by Consultant of the obligations set forth in this
agreement. Interference or conflict will be determined at the sole discretion of the
City.
1.3 Standard of Care.Consultant shall complete the Scope of Work required
pursuant to this agreement in the manner and according to the standards observed
by a competent practitioner of the profession in which Consultant is engaged in
the geographical area in which Consultant practices its profession. All work
product of whatsoever nature which Consultant delivers to City pursuant to this
agreement shall be prepared in a substantial, first class and workmanlike manner
and conform to the standards of quality normally observed by a person practicing
in Consultant’s profession.
1.4 Qualifications.Consultant represents and warrants to City that the Consultant is
qualified to perform the services as contemplated by this agreement and that all
work performed under this agreement shall be performed only by personnel under
the supervision of the Consultant as an employee or, if authorized by the Scope of
Work, a subcontractor. All personnel engaged in the work shall be fully qualified
and shall be authorized, licensed and certified under state and local law to perform
such work if authorization, licensing or certification is required. The Consultant
shall commit adequate resources and time to complete the project within the
project schedule specified in this agreement.
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1.5 Use of City Equipment.City shall not be responsible for any damage to persons
or property as a result of the use, misuse or failure of any equipment used by
Consultant, or by any of its employees, even though such equipment be furnished,
rented or loaned to Consultant by City.
1.6 Payment of Taxes and Other Expenses.Should City, in its discretion, or a
relevant taxing authority, including, but not limited to the Internal Revenue
Service or the State Employment Development Division, determine that the
Consultant is an employee for purposes of collection of any employment taxes,
the amounts payable under this agreement shall be reduced by amounts equal to
both the employee and employer portions of the tax due (and offsetting any
credits for amounts already paid by the Consultant which can be applied against
this liability). City shall then forward those amounts to the relevant taxing
authority. Should a relevant taxing authority determine a liability for past
services performed by the Consultant for City, upon notification of such fact by
the City, the Consultant shall promptly remit such amount due or arrange with the
City to have the amount due withheld from future payments to the Consultant
under this agreement (again, offsetting any amounts already paid by the
Consultant which can be applied as a credit against such liability). Any
determination of employment status above shall be solely for the purposes of the
particular tax in question, and for all other purposes of this agreement, The
Consultant shall not be considered an employee of City. Notwithstanding the
foregoing, should any court, arbitrator, or administrative authority determine that
the Consultant is an employee for any other purpose, then the Consultant agrees to
a reduction in the City's financial liability so that the City's total expenses under
this agreement are not greater than they would have been had the court, arbitrator,
or administrative authority determined that the Consultant was not an employee.
2. COMMUNICATION AND NOTICES.
2.1 Communications with Designated Administrator.The Administrator
designated in Section 4 on page 1 of this agreement is authorized to receive
information, interpret and define City's policies consistent with this agreement,
and communicate with Consultant concerning this agreement. All correspondence
and other communications shall be directed to or through the Administrator or the
Administrator’s designee.
2.2 Communications and Notices on Compliance with Agreement.All notices or
communication concerning a party's compliance with the terms of this agreement
shall be in writing and may be given either personally, by certified mail, return
receipt requested, or by overnight express carrier. The notice shall be deemed to
have been given and received on the date delivered in person or the date upon
which the postal authority or overnight express carrier indicates that the mailing
was delivered to the address of the receiving party. The parties shall make good
faith efforts to provide advance courtesy notice of any notices or communications
hereunder via e-mail. However, under no circumstances shall such courtesy notice
satisfy the notice requirements set forth above; nor shall lack of such courtesy
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notice affect the validity of service pursuant to the notice requirement set forth
above.
3. CONTRACTOR NOT AGENT. Except as City may specify in writing, Consultant
shall have no authority, express or implied, to act on behalf of City in any capacity
whatsoever as an agent. Consultant shall have no authority, express or implied, pursuant
to this agreement to bind City to any obligation whatsoever.
4. BENEFITS AND TAXES.Consultant shall not have any claim under this agreement or
otherwise against City for seniority, vacation time, vacation pay, sick leave, personal time
off, overtime, health insurance, medical care, hospital care, insurance benefits, social
security, disability, unemployment, workers compensation or employee benefits of any
kind. Consultant shall be solely liable for and obligated to pay directly all applicable
taxes, including, but not limited to, federal and state income taxes, and in connection
therewith Consultant shall indemnify and hold City harmless from any and all liability
that City may incur because of Consultant's failure to pay such taxes. City shall have no
obligation whatsoever to pay or withhold any taxes on behalf of Consultant.
5. ASSIGNMENT PROHIBITED.The services to be performed by the Consultant are
personal in character and no party to this agreement may assign any right or obligation
under this agreement. Any attempted or purported assignment of any right or obligation
under this agreement shall be void and of no effect. However, with the consent of the
City given in writing, Consultant is entitled to subcontract such portions of the work to be
performed under this agreement as may be specified by City.
6. PERSONNEL.Consultant shall assign only competent personnel to complete the Scope
of Work pursuant to this agreement. In the event that City, in its sole discretion, at any
time during the term of this agreement, desires the removal of any such persons,
Consultant shall, immediately upon receiving notice from city of such desire of City,
cause the removal of such person or persons from work in connection with the Scope of
Work.
7. CONFLICT OF INTEREST.
7.1 In General.Consultant understands that its professional responsibility is solely
to City. Consultant represents and warrants that it presently has no interest, and
will not acquire any direct or indirect interest, that would conflict with its
performance of this agreement. Consultant shall not employ or subcontract with a
person having such an interest in the performance of this agreement.
7.2 Subsequent Conflict of Interest.Consultant agrees that if an actual or potential
conflict of interest on the part of Consultant is discovered after award, the
Consultant will make a full disclosure in writing to the City. This disclosure shall
include a description of actions, which the Consultant has taken or proposes to
take, after consultation with the City to avoid, mitigate, or neutralize the actual or
potential conflict. Within 45 days, the Consultant shall have taken all necessary
steps to avoid, mitigate, or neutralize the conflict of interest to the satisfaction of
the City.
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7.3 Interests of City Officers and Staff.No officer, member or employee of City
and no member of the City Council shall have any pecuniary interest, direct or
indirect, in this agreement or the proceeds thereof. Neither Consultant nor any
member of any Consultant’s family shall serve on any City board or committee or
hold any such position which either by rule, practice or action nominates,
recommends, or supervises Consultant's performance of the Scope of Work or
authorizes funding to Consultant.
8. COMPLIANCE WITH LAWS
8.1 In General.Consultant shall keep itself fully informed of and comply with all
laws, policies, general rules and regulations established by City and shall comply
with the common law and all laws, ordinances, codes and regulations of
governmental agencies, (including federal, state, municipal and local governing
bodies) applicable to the performance of the Scope of Work hereunder.
8.2 Licenses and Permits.Consultant represents and warrants to City that it has all
licenses, permits, qualifications and approvals of whatsoever nature which are
legally required for Consultant to practice its profession. Consultant represents
and warrants to City that Consultant shall, at its sole cost and expense, keep in
effect at all times during the term of this agreement any licenses, permits, and
approvals which are legally required for Consultant to practice its profession. In
addition to the foregoing, Consultant shall obtain and maintain during the term
hereof a valid City of Saratoga Business License.
9. WORK PRODUCT AND RECORDS
9.1 Property of City.All reports, data, maps, models, charts, studies, surveys,
photographs, memoranda or other written documents or materials prepared by
Consultant (“works”) pursuant to this agreement shall become, as between
Consultant and City, the property of City upon completion of the work to be
performed hereunder or upon termination of this agreement. Without limiting the
generality of the foregoing, if, in connection with services performed under this
agreement, the Consultant or its subcontractors create artwork, copy, posters,
billboards, photographs, videotapes, audiotapes, systems designs, software,
reports, diagrams, surveys, source codes or any other original works of
authorship, such works of authorship shall be works for hire as defined under
Title 17 of the United States Code, and all copyrights in such works are the
property of City. If it is ever determined that any works created by the Consultant
or its subcontractors under this agreement are not works for hire under U.S. law,
the Consultant hereby assigns all of its copyrights to such works to City, and
grants to City a royalty-free, exclusive, and irrevocable license to reproduce,
publish, use, and to authorize others to do so, all of Consultant’s rights in such
works and agrees to execute any documents necessary to effectuate such
assignment and license. The Consultant may retain and use copies of such works
for reference and as documentation of its experience and capabilities.
9.2 Intellectual Property. Consultant represents and warrants that it has the legal
right to utilize all intellectual property it will utilize in the performance of this
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agreement. Consultant further represents that it shall ensure City has the legal
right to utilize all intellectual property involved in and/or resulting from
Consultant’s performance of this agreement. Consultant shall indemnify and hold
City harmless from all loss and liability, including attorneys’ fees, court costs and
all other litigation expenses for any infringement of the patent rights, copyright,
trade secret or any other proprietary right or trademark, and all other intellectual
property claims of any person or persons in consequence of the use by City, or
any of its officers or agents, of articles or services to be supplied in the
performance of this agreement.
9.3 Records and Audits.Contractor and its subcontractors shall establish and
maintain records pertaining to this contract. Contractor’s and subcontractors’
accounting systems shall conform to generally accepted accounting principles,
and all records shall provide a breakdown of total costs charged under this
contract, including properly executed payrolls, time records, invoices and
vouchers.
Contractor shall permit City and its authorized representatives to inspect and
examine Contractor’s books, records, accounts, and any and all data relevant to
this Contract at any reasonable time for the purpose of auditing and verifying
statements, invoices, or bills submitted by Contractor pursuant to this contract and
shall provide such assistance as may be reasonably required in the course of such
inspection. City further reserves the right to examine and re-examine said books,
records, accounts, and data during the four-year period following the termination
of this Contract; and Contractor shall in no event dispose of, destroy, alter, or
mutilate said books, records, accounts, and data in any manner whatever for four
years after the termination of this Contract.
Pursuant to California Government Code Section 8546.7, the parties to this
Contract shall be subject to the examination and audit of representative of the
Auditor General of the State of California for a period of three years after final
payment under the contract. The examination and audit shall be confined to those
matters connected with the performance of this contract including, but not limited
to, the cost of administering the contract.
9.4 Use of Recycled Paper and Electronic Documents.Consultant shall prepare
and submit all reports, written studies and other printed material on recycled
paper to the extent it is available at equal or less cost than virgin paper.
Documents shall be printed on both sides of the page and City shall be provided
with electronic copies of documents (in Word or .pdf format) except where
unusual circumstances make it infeasible to do so.
10. CONFIDENTIAL INFORMATION. Consultant shall hold any confidential
information received from City in the course of performing this agreement in trust and
confidence and will not reveal such confidential information to any person or entity,
either during the term of the agreement or at any time thereafter. Upon expiration of this
agreement, or termination as provided herein, Consultant shall return materials which
contain any confidential information to City. Consultant may keep one copy for its
confidential file. For purposes of this paragraph, confidential information is defined as all
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information disclosed to Consultant which relates to City's past, present, and future
activities, as well as activities under this agreement, which information is not otherwise
of public record under California law.
11. RESPONSIBILITY OF CONSULTANT. Consultant shall take all responsibility for
the work, shall bear all losses and damages directly or indirectly resulting to Consultant,
to any subcontractor, to the City, to City officers and employees, or to parties designated
by the City, on account of the performance or character of the work, unforeseen
difficulties, accidents, occurrences or other causes to the extent predicated on active or
passive negligence of the Consultant or of any subcontractor.
12. INDEMNIFICATION.Consultant and City agree that City, its employees, agents and
officials shall be fully protected from any loss, injury, damage, claim, lawsuit, cost,
expense, attorneys fees, litigation costs, defense costs, court costs or any other cost
incurred in relation to, as a consequence of or arising out of or in any way attributable
actually, allegedly or impliedly, in whole or in part, to the performance of this agreement
as set forth below. Accordingly, the provisions of this indemnity provision are intended
by the parties to be interpreted and construed to provide the fullest protection possible
under the law to the City. Consultant acknowledges that City would not enter into this
agreement in the absence of the commitment of Consultant to indemnify and protect City
as set forth below.
12.1 General Indemnity. To the fullest extent permitted by law, Consultant shall
indemnify and hold harmless City, its employees, agents and officials, from any
liability, claims, suits, actions, arbitration proceedings, administrative
proceedings, regulatory proceedings, losses, expenses or costs (including, without
limitation, costs and fees of alternative dispute resolution and litigation) of any
kind whatsoever without restriction or limitation, incurred in relation to, as a
consequence of or arising out of or in any way attributable actually, allegedly or
impliedly, in whole or in part, to Consultant, or its employees, agents, or
subcontractors. All obligations under this provision are to be paid by Consultant
as they are incurred by the City.
12.2 Duty to Defend.In addition to Consultant’s obligation to indemnify City,
Consultant shall defend, in all legal, equitable, administrative, or special
proceedings, with counsel approved by the City, the City and its councilmembers,
officers, and employees, immediately upon tender to Consultant of the claim in
any form or at any stage of an action or proceeding, whether or not liability is
established. An allegation or determination that persons other than Consultant are
responsible for the claim does not relieve Consultant from its separate and distinct
obligation to defend. The obligation to defend extends through final judgment,
including exhaustion of any appeals. The defense obligation includes an
obligation to provide independent defense counsel if Consultant asserts that
liability is caused in whole or in part by the negligence or willful misconduct of
the indemnified party. If it is finally adjudicated that liability was caused solely by
the negligence or willful misconduct of an indemnified party, Consultant may
submit a claim to the City for reimbursement of reasonable attorneys’ fees and
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defense costs in proportion to the established comparative liability of the
indemnified party.
12.3 Limitation on Indemnity. Without affecting the rights of City under any
provision of this agreement or this Section, Consultant shall not be required to
defend, indemnify, and hold harmless City as set forth above for liability
attributable to the sole fault of City, provided such sole fault is determined by
agreement between the parties or the findings of a court of competent jurisdiction.
This exception will apply only in instances where the City is shown to have been
solely at fault and not in instances where Consultant is solely or partially at fault
or in instances where City's fault accounts for only a percentage of the liability
involved. In those instances, the obligation of Consultant will be all-inclusive and
City will be held harmless, indemnified, and defended for all liability incurred,
even though a percentage of the liability is attributable to conduct of the City.
12.4 Acknowledgement.Consultant acknowledges that its obligation pursuant to this
Section extends to liability attributable to City, if that liability is less than the sole
fault of City. Consultant has no obligation under this agreement for liability
proven in a court of competent jurisdiction or by written agreement between the
parties to be the sole fault of City.
12.5 Scope of Consultant Obligation. The obligations of Consultant under this or
any other provision of this agreement will not be limited by the provisions of any
workers' compensation act or similar act. Consultant expressly waives its statutory
immunity under such statutes or laws as to City, its employees and officials.
12.6 Subcontractors.Consultant agrees to obtain executed indemnity agreements
with provisions identical to those set forth here in this Section from each and
every subcontractor, sub tier contractor or any other person or entity involved by,
for, with or on behalf of Consultant in the performance or subject matter of this
agreement.
12.7 No Waiver. Failure of City to monitor compliance with these requirements
imposes no additional obligations on City and will in no way act as a waiver of
any rights hereunder. This obligation to indemnify and defend City as set forth
herein is binding on the successors, assigns, or heirs of Consultant and shall
survive the termination of this agreement or this Section. For purposes of Section
2782 of the Civil Code the parties hereto recognize and agree that this agreement
is not a construction contract. By execution of this agreement, Consultant
acknowledges and agrees that it has read and understands the provisions hereof
and that this paragraph is a material element of consideration.City approval of
insurance required by this agreement does not relieve the Consultant or
subcontractors from liability under this Section.
12.8 Relation to Insurance Obligations.The defense and indemnification obligations
of this agreement are undertaken in addition to, and shall not in any way be
limited by, the insurance obligations contained in this agreement.
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13. DEFAULT AND REMEDIES.
13.1 Events of default. Each of the following shall constitute an event of default
hereunder:
(a)Failure by Consultant to perform any obligation under this agreement and
failure to cure such breach immediately upon receiving notice of such
breach, if the breach is such that the City determines the health, welfare, or
safety of the public is immediately endangered; or
(b)Failure by either party to perform any obligation under this agreement and
failure to cure such breach within fifteen (15) days of receiving notice of
such breach (except for breaches subject to subparagraph (a), above);
provided that if the nature of the breach is such that the non-breaching
party determines it will reasonably require more than fifteen (15) days to
cure, the breaching party shall not be in default if it promptly commences
the cure and diligently proceeds to completion of the cure.
13.2 Remedies upon default. Upon any default, the non-defaulting party shall have
the right to immediately suspend or terminate this agreement, seek specific
performance and/or seek damages to the full extent allowed by law. City shall
have the right to contract with another party to perform this agreement
13.3 No Waiver. Failure by City to seek any remedy for any default hereunder shall
not constitute a waiver of any other rights hereunder or any right to seek any
remedy for any subsequent default.
14. TERMINATION.The City may terminate this agreement with or without cause by
providing 10 days’ notice in writing to Consultant. The City may terminate this
agreement at any time without prior notice in the event that Consultant commits a
material breach of the terms of this agreement. Upon termination, this agreement shall
become of no further force or affect whatsoever and each of the parties hereto shall be
relieved and discharged from the rights and obligations of this agreement, subject to
payment for acceptable services rendered prior to the expiration of the notice of
termination and delivery to City of any work in progress, completed work, supplies,
equipment, and other materials produced as a part of, or acquired in connection with the
performance of this agreement, and any completed or partially completed work which, if
this agreement had been completed, would have been required to be furnished to City.
Notwithstanding the foregoing and Section 2 on page 1, this Section and the provisions of
this agreement concerning insurance (Exhibit B), Funding Agency Requirements (as set
forth in Exhibit D if applicable), Work Product and Records, Confidential Information,
Responsibility of Consultant, Indemnification, Default and Remedies, Litigation, and
Jurisdiction and Severability shall survive termination or expiration of this agreement.
15. DISPUTE RESOLUTION. The parties shall make a good faith effort to settle any
dispute or claim arising under this agreement. If the parties fail to resolve such disputes
or claims, they shall submit them to non-binding mediation in California at shared
expense of the parties for at least 8 hours of mediation. If mediation does not arrive at a
satisfactory result, arbitration, if agreed to by all parties, or litigation may be pursued. In
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the event any dispute resolution processes are involved, each party shall bear its own
costs and attorneys’ fees.
16. LITIGATION. If any litigation is commenced between parties to this agreement
concerning any provision hereof or the rights and duties of any person in relation thereto,
each party shall bear its own attorneys’ fees and costs.
17. JURISDICTION AND SEVERABILITY. This agreement shall be administered and
interpreted under the laws of the State of California. Jurisdiction of litigation arising from
this agreement shall be in that state and venue shall be in Santa Clara County, California.
18. SEVERABILITY.If any part of this agreement is found to conflict with applicable
laws, such part shall be inoperative, null and void insofar as it conflicts with said laws,
but the remainder of this agreement shall be in full force and effect.
19. NOTICE OF NON-RENEWAL. Consultant understands and agrees that there is no
representation, implication, or understanding that the City will request that work product
provided by Consultant under this agreement be supplemented or continued by
Consultant under a new agreement following expiration or termination of this agreement.
Consultant waives all rights or claims to notice or hearing respecting any failure by City
to continue to request or retain all or any portion of the work product from Consultant
following the expiration or termination of this agreement.
20. PARTIES IN INTEREST. This agreement does not, and is not intended to, confer any
rights or remedies upon any person or entity other than the parties.
21. WAIVER.Neither the acceptance of work or payment for work pursuant to this
agreement shall constitute a waiver of any rights or obligations arising under this
agreement. The failure by the City to enforce any of Consultant’s obligations or to
exercise City's rights shall in no event be deemed a waiver of the right to do so thereafter.
-End of Exhibit C-
Public Solutions Consulting LLC Tree Inventory and Maintenance Project Support
296
SARATOGA CITY COUNCIL
MEETING DATE:December 4, 2024
DEPARTMENT:Public Works Department
PREPARED BY:Emma Burkhalter, Associate Engineer
SUBJECT: No Parking Anytime Zone on the South Side of Big Basin Way Beginning 210
Feet West of 6
th Street and Ending at Jacks Road
RECOMMENDED ACTION:
Adopt the Motor Vehicle resolution authorizing a No Parking Anytime zone for approximately 625
feet on the south side of Big Basin Way beginning 210 feet west of 6
th Street and ending at Jacks
Road.
BACKGROUND:
At their September 12, 2024 meeting, the Traffic Safety Commission reviewed a request to make the
south side of the curve at the end of the Village a no parking zone due to limited visibility. The City’s
traffic engineering consultant recommended the same, and the Commissioners approved a motion to
make the area No Parking. The public comments received both at the meeting and following the
meeting were in support of this restriction, particularly to protect bicyclists. A map of the proposed
parking restriction is attached.
It is therefore recommended that Council approve the Motor Vehicle resolution authorizing a No
Parking Anytime zone for approximately 625 feet on the south side of Big Basin Waybeginning 210
feet west of 6
th Street and ending at Jacks Road.
ATTACHMENTS:
Attachment A – Motor Vehicle Resolution
Attachment B – Map of Parking Restriction
297
RESOLUTION NO. MV- ______
RESOLUTION AUTHORIZING A NO PARKING ANYTIME ZONE FOR APPROXIMATELY
625 FEET ON THE SOUTH SIDE OF BIG BASIN WAY BEGINNING 210 FEET WEST OF 6
TH
STREET AND ENDING AT JACKS ROAD
The City Council of the City of Saratoga hereby resolves as follows:
I. Based upon an engineering and traffic study the restriction set forth below is hereby
imposed at the specified street and location:
NAME OF STREET LOCATION RESTRICTION
Big Basin Way South side of Big Basin
Way between a point
210 feet west of 6th
Street and Jacks Road,
for a total of 625 feet
No Parking Anytime
II. All prior resolutions and other enactments imposing a parking restriction at the location
specified above are hereby repealed to the extent of their inconsistency with the restriction
specified above.
III. This resolution shall become effective at such time as the signs and/or markings are
installed.
The above and foregoing resolution was passed and adopted by the City Council of the City of
Saratoga at a regular meeting held on the 4
th day of December, 2024, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
______________________________
Yan Zhao, Mayor
ATTEST:
____________________________
Britt Avrit, City Clerk
1791980.1
298
Attachment B – Map of Parking Restriction
Proposed No Parking
Anytime Zone, Approx.
625 LF
299
SARATOGA CITY COUNCIL
MEETING DATE:December 4, 2024
DEPARTMENT:Public Works Department
PREPARED BY:Emma Burkhalter, Associate Engineer
SUBJECT: No Parking Anytime Zone on the West Side of De Havilland Drive, Just
South of its Eastern Intersection with Shubert Drive
RECOMMENDED ACTION:
Adopt the Motor Vehicle resolution authorizing a No Parking Anytime zone for approximately 90
feet on the west side of De Havilland Drive just south of its eastern intersection with Shubert Drive.
BACKGROUND:
The Traffic Safety Commission reviewed a request to improve safety at the curves in De Havilland
Drive, particularly at both intersections with Shubert Drive, which intersects with the horseshoe-shaped
De Havilland Drive at both ends. The traffic engineer identified a visibility concern on the southwest
corner of the eastern Shubert Drive-De Havilland Drive intersection and recommended a 90-foot No
Parking Zone, which was approved by the Commission. A map of the proposed parking restriction is
attached.
It is therefore recommended that Council approve the Motor Vehicle resolution authorizing a No
Parking Anytime zone for approximately 90 feet on the west side of De Havilland Drive just south of
its eastern intersection with Shubert Drive.
ATTACHMENTS:
Attachment A – Motor Vehicle Resolution
Attachment B – Map of Parking Restriction
300
RESOLUTION NO. MV- ______
RESOLUTION AUTHORIZING A NO PARKING ANYTIME ZONE FOR APPROXIMATELY 90
FEET ON THE WEST SIDE OF DE HAVILLAND DRIVE JUST SOUTH OF ITS EASTERN
INTERSECTION WITH SHUBERT DRIVE
The City Council of the City of Saratoga hereby resolves as follows:
I. Based upon an engineering and traffic study the restriction set forth below is hereby
imposed at the specified street and location:
NAME OF STREET LOCATION RESTRICTION
De Havilland Drive Southwest corner of
eastern De Havilland
Drive-Shubert Drive
Intersection for a length
of 90 feet.
No Parking Anytime
II. All prior resolutions and other enactments imposing a parking restriction at the location
specified above are hereby repealed to the extent of their inconsistency with the restriction
specified above.
III. This resolution shall become effective at such time as the signs and/or markings are
installed.
The above and foregoing resolution was passed and adopted by the City Council of the City of
Saratoga at a regular meeting held on the 4
th day of December, 2024, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
______________________________
Yan Zhao, Mayor
ATTEST:
____________________________
Britt Avrit, City Clerk
1791980.1
301
De Havilland Drive at Shubert DriveRed Curb Conceptual Plan
Figure 1
N.T.S.
CONCEPTUAL - NOT FOR CONSTRUCTION. ADDITIONALDETAILED ANALYSIS AND ENGINEERING DESIGN REQUIRED.
SHUBERT DR
INSTALL 90 LF RED CURB AS SHOWN
DE
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A
V
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A
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D
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INSTALL R26 (CA) AS SHOWN
5 &$
30
2
SARATOGA CITY COUNCIL
MEETING DATE:December 4, 2024
DEPARTMENT:Public Works Department
PREPARED BY:Emma Burkhalter, Associate Engineer
SUBJECT: No U-Turn Restriction on Saratoga Avenue at Saratoga Library Turn Pocket
RECOMMENDED ACTION:
Adopt the Motor Vehicle resolution restricting U-turns (No U-Turn) from the left turn pocket on
Saratoga Avenue in front of the Saratoga Library parking lot.
BACKGROUND:
The Public Works Department received a request to prevent vehicles from making U-turns from the
southbound Saratoga Avenue left turn pocket in front of the library. City staff and the City’s traffic
engineering consultant, Fehr & Peers, reviewed this request and determined that the left turn pocket
was not intended to be used for U-turns and that no access would be restricted by removing U-turns at
this location. A map of the proposed restriction is attached.
It is therefore recommended that Council approve the Motor Vehicle resolution restricting U-turns
(No U-Turn) from the left turn pocket on Saratoga Avenue in front of the Saratoga Library parking
lot.
ATTACHMENTS:
Attachment A – Motor Vehicle Resolution
Attachment B – Map of No U-Turn Restriction
303
RESOLUTION NO. MV- ______
RESOLUTION AUTHORIZING A NO U-TURN RESTRICTION FROM THE LEFT TURN
POCKET ON SOUTBOUND SARATOGA AVENUE IN FRONT OF THE SARATOGA
LIBRARY
The City Council of the City of Saratoga hereby resolves as follows:
I. Based upon an engineering and traffic study the restriction set forth below is hereby
imposed at the specified street and location:
NAME OF STREET LOCATION RESTRICTION
Saratoga Avenue Southbound Saratoga
Avenue, approximately
665 linear feet
southwest of the
centerline of Fruitvale
Avenue, in the left turn
pocket
No U-turn
II. All prior resolutions and other enactments imposing a traffic restriction at the location
specified above are hereby repealed to the extent of their inconsistency with the restriction
specified above.
III. This resolution shall become effective at such time as the signs and/or markings are
installed.
The above and foregoing resolution was passed and adopted by the City Council of the City of
Saratoga at a regular meeting held on the 4
th day of December, 2024, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
______________________________
Yan Zhao, Mayor
ATTEST:
____________________________
Britt Avrit, City Clerk
1791980.1
304
Attachment B – Map of No U-Turn Restriction
FR
U
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V
A
L
E
A
V
E
305
SARATOGA CITY COUNCIL
MEETING DATE:December 4, 2024
DEPARTMENT:City Manager’s Department
PREPARED BY:Britt Avrit, MMC, City Clerk
SUBJECT: Review of City Council Assignment Descriptions
RECOMMENDED ACTION:
Review the list of City Council assignment descriptions and provide direction on changes to the
list.
BACKGROUND:
Every December, the City Council Assignment list is reviewed and updated as needed. The City
Clerk has confirmed with each of the agencies that the information in Attachment A is current.
City Council assignments are made as part of a two-part process. The first part consists of the
City Council reviewing the list of assignments and providing direction on assignments that
should be added or removed.
The second part takes place at the second meeting in December and includes proposed member
assignments being presented for City Council consideration and adoption. Each Council Member
is requested to submit their assignment preferences to the City Clerk by the end of the day,
Monday, December 9, 2024. Proposed member assignments will be reviewed and a
recommendation provided to the City Council at the December 18, 2024, meeting.
ATTACHMENTS:
Attachment A – City Council Assignment Descriptions
Attachment B – Resolution 23-097, 2024 Council Assignments
306
Saratoga City Council Assignment Descriptions
AGENCY ASSIGNMENTS –
VOTING
DESCRIPTION
Association of Bay Area
Government (ABAG) General
Assembly
ABAG is the Regional Planning Agency for the nine counties in the San Francisco Bay Area. The
General Assembly includes one delegate from each of the nine counties as well as one delegate from
each of the cities in those nine counties. The General Assembly reviews policy recommendations from
the ABAG Executive Board, establishes annual membership fees, reviews the ABAG Association
bylaws, and considers policy, annual budget, and work program during the General Assembly
Conference.
More Information:https://abag.ca.gov/about-abag/what-we-do/how-we-govern/general-
assembly
Contact: Fred Castro, ABAG Clerk of the Board
fcastro@bayareametro.gov
Meeting Schedule: The ABAG General Assembly meets annually, usually in June. Meetings
are in the Bay Area Metro Cent er, 375 Beale Street, San Francisco, unless otherwise noted.
MEETINGS ARE HELD IN PERSON OR VIA ZOOM PURSUANT TO BROWN ACT OR AB
2449
Cities Association of Santa Clara
County Board of Directors
The Cities Association of Santa Clara County is a Joint Powers Agency comprised of the cities in Santa
Clara County. It serves as a forum to discuss issues of mutual concern. The Board of Directors
includes one representative of each member city in the County.
More Information: http://citiesassociation.org
Contact: Shali Sirkay, Executive Director
(408) 455-4154 shali@citiesassociation.org
Meeting Schedule: Meetings are held on the second Thursday of every month at 7:00 p.m.;
location is based on the home city of the Board President.
MEETINGS ARE HELD IN PERSON OR VIA ZOOM PURSUANT TO BROWN ACT OR AB
2449
Cities Association of Santa Clara
County City Selection Committee
(CSC)
The Cities Association periodically convenes the City Selection Committee to make appointments to
regional and local bodies, pursuant to Government Code 50270-50279.4. The Mayor is the member
of the CSC and can designate a Council Member to attend in their absence.
More Information: http://citiesassociation.org
Contact: Shali Sirkay, Executive Director
(408) 455-4154 shali@citiesassociation.org
Meeting Schedule: The Cities Selection Committee meets at least twice a year, generally in
January/February and October/November which may change based on need; location is based
on the home city of the Board President.
MEETINGS ARE HELD IN PERSON OR VIA ZOOM PURSUANT TO BROWN ACT OR AB
2449
307
Cities Association of Santa Clara
County Legislative Action
Committee (LAC)
The Cities Association Legislative Action Committee considers regional and statewide issues that are
of interest to the cities of Santa Clara County. The Committee includes one representative of each
member city in the County.
More Information: http://citiesassociation.org
Contact: Shali Sirkay, Executive Director
(408) 455-4154 shali@citiesassociation.org
Meeting Schedule: The Legislative Action Committee meets the second Thursday of the
month at 5:30 p.m.; location is based on the home city of the Board President.
MEETINGS ARE HELD IN PERSON OR VIA ZOOM PURSUANT TO BROWN ACT OR AB
2449
Hakone Foundation Board of
Trustees
The Hakone Foundation is a nonprofit that operates Hakone Gardens in Saratoga. In accordance with
the City’s lease agreement with the Hakone Foundation, two members of the City Council shall
represent the City of Saratoga on the Board of Trustees. The two Council Members have the same
rights and duties of other members of the Board of Trustees.
More Information: https://www.hakone.com/foundation
Contact: Meredith Lee, Executive Director
meredith.lee@hakonegardens.org
Meeting Schedule: The Board meets on the third Thursday of February, April, June, August,
October, and December, at 7:00 p.m. and holds special meetings as needed. All Board
meetings are held at the Lower House at Hakone Garden with the exception of December and
February meetings, which will be held at Saratoga Senior Center starting December 2024.
MEETINGS ARE HELD IN PERSON
Hakone Foundation Executive
Board
Per the City’s agreement with the Hakone Foundation, the City is entitled to one position on the
Hakone Foundation Executive Board. The Mayor or a Council Member selected by the Mayor may fill
the position. This position is automatically a member of the Hakone Foundation Board of Trustees
More Information: https://www.hakone.com/foundation
Contact: Meredith Lee, Executive Director
meredith.lee@hakonegardens.org
Meeting Schedule: There is no regular meeting schedule of the Executive Board. Meetings
are scheduled as needed by the Executive Board Chairperson.
MEETINGS ARE HELD VIA ZOOM
KSAR 15 Saratoga Community
Access Cable Television Foundation
Board of Directors
The KSAR 15 Saratoga Community Access Cable Television Foundation is a nonprofit that operates
the local access television channel in Saratoga. The Board of Directors is comprised of one member
of the Saratoga City Council, a member of the City of Saratoga staff, and a minimum of four (with a
maximum of twelve) residents of Saratoga who are subscribers to Saratoga’s cable television system.
The Board establishes policies and priorities for the management and operation of the local
community access television station.
More Information: http://www.ksar15.org/home/index.php
Contact: John Dietrich, Station Manager
john@ksar15.org
Meeting Schedule: The Board meets on the fourth Wednesday of every other month at 3:00
p.m. at Saratoga City Hall at 13777 Fruitvale Avenue in Saratoga.
MEETINGS ARE HELD IN PERSON OR VIA ZOOM AS NEEDED
308
Santa Clara County Housing and
Community Development Advisory
Committee
The Committee is comprised of one representative of the Santa Clara County Board of Supervisors
and one representative of the cities of Saratoga, Campbell, Los Altos, Los Altos Hills, Los Gatos, Monte
Sereno, and Morgan Hill. The jurisdictions represented are part of the Community Development Block
Grant (CDBG) Urban County, which receives funding from the United States Department of Housing
and Urban Development to assist lower-income individuals as well as people with special needs.
More Information: https://www.sccgov.org/sites/osh/Pages/home.aspx
Contact: Board Operations, BoardOperations@cob.sccgov.org
(408) 299-5001
Meeting Schedule: The Committee meets three times during the Fiscal Year at 6:15 p.m. at
the County Government Center at 70 West Hedding St., San Jose.
MEETINGS ARE HELD IN PERSON OR VIA ZOOM PURSUANT TO BROWN ACT OR AB
2449
Santa Clara County Library District
Board of Directors
The Santa Clara County Library District JPA is the governing board for the County Library District.
The JPA includes a City Council representative from each of the jurisdictions in the district, including
Saratoga, Campbell, Cupertino, Gilroy, Los Altos, Los Altos Hills, Milpitas, Monte Sereno, Morgan Hill,
and two Santa Clara County Supervisors.
More Information: http://www.sccl.org/jap-governing-board/
Contact: Virginia Johnson, Board Secretary VJohnson@sccl.org
Meeting Schedule: The JPA meets four times a year in January, April, June, and October at
12:00 pm. The January, April, and October meetings are held on the fourth Thursday. The
June meeting is held on the first Thursday. Meetings are held at the Santa Clara County Library
Services and Support Center at 1370 Dell Avenue in Campbell.
MEETINGS ARE HELD IN PERSON OR VIA ZOOM PURSUANT TO BROWN ACT
Santa Clara Valley Water
Commission
The Santa Clara Valley Water Commission was established to assist the board with policies and issues
pertaining to water supply, flood protection and environmental stewardship. Commission Members
include representatives from each of the cities in the County, the Water District, the County, Santa
Clara County Open Space Authority, and Midpeninsula Regional Open Space District.
More Information: https://www.valleywater.org/how-we-operate/committees/board-
advisory-committees
Contact: Stephanie Simunic, Office of Clerk of the Board
(408) 630-2408 ssimunic@valleywater.org
Meeting Schedule: The Water Commission will meet on January 22, April 23, July 23 and
October 22 in 2025, at 12:00 p.m. Meetings are held at the District Headquarters at 5700
Almaden Expressway in San Jose. *conflicts with West Valley Mayors & City Managers
Association and Saratoga Ministerial Association
MEETINGS ARE HELD IN PERSON OR VIA ZOOM PURSUANT TO BROWN ACT OR AB
2449
309
Silicon Valley Clean Energy
Authority Board of Directors
Silicon Valley Clean Energy is a Joint Powers Authority that provides clean energy to customers in 13
Silicon Valley communities through PG&E power lines. Silicon Valley Clean Energy is one of several
Community Choice Energy programs in the San Francisco Bay Area. The Authority is governed by a
Board of Directors that includes representatives from each of the participating communities, including
Saratoga, Campbell, Cupertino, Gilroy, Los Altos, Los Altos Hills, Los Gatos, Milpitas, Monte Sereno,
Morgan Hill, Mountain View, Sunnyvale, and the County of Santa Clara.
More Information: http://www.svcleanenergy.org/
Contact: Andrea Pizano, Board Clerk
(408) 721-5301, ext. 1005 andrea.pizano@svcleanenergy.org
Meeting Schedule: Meetings are held the second Wednesday of each month at 7:00 p.m.
at the Cupertino Community Hall at 10350 Torre Avenue in Cupertino.
MEETINGS ARE HELD IN PERSON OR VIA ZOOM PURSUANT TO BROWN ACT OR AB
2449
Silicon Valley Regional
Interoperability Authority
(Board Alternate – 2023-2024;Two
Year Term)
The Silicon Valley Regional Interoperability Authority (SVRIA) exists to identify, coordinate, and
implement communications interoperability solutions to its member agencies. The purpose of these
projects is to seamlessly integrate voice and data communications between law enforcement, the fire
and rescue service, emergency medical services and emergency management for routine operations,
critical incidents and disaster response and recovery. SVRIA also provides strategic planning support
for its members. The West Valley Mayors and City Managers Association has approved a rotation
schedule granting each of the five cities a turn in selecting the Board Member and Alternate for two-
year terms.
More Information: https://svria.org
Contact: Eric Nickel, Executive Director
Office (408) 615-5571, Mobile (415) 612-7671 enickel@svria.org
Meeting Schedule: Starting in January, meetings are held on the fourth Thursday of every
other month at 4:00 p.m. at the Santa Clara Police Department, Community Room 601 El
Camino Real, Santa Clara. The November meeting is held on the third Thursday.
MEETINGS ARE HELD IN PERSON OR VIA ZOOM PURSUANT TO BROWN ACT OR AB
2449
Valley Transportation Authority
Policy Advisory Committee
The Valley Transportation Authority Policy Advisory Committee (PAC) consists of one City Council
Member from each of the 15 cities and one member from the Santa Clara County Board of
Supervisors. The PAC ensures that all jurisdictions within the county have access to the development
of VTA's policies.
More Information: http://santaclaravta.iqm2.com/Citizens/Board/1011-Policy-Advisory-
Committee
Contact: Elaine Baltao, Board Secretary
(408) 321-5680 board.secretary@vta.org
Meeting Schedule: The Committee generally meets on the second Thursday of the month at
4:00 p.m. at the VTA River Oaks Campus at 3331 North First Street, Conference Room B-106
in San Jose. *conflicts with Saratoga Chamber of Commerce)
MEETINGS ARE HYBRID SUBJECT TO THE REQUIREMENTS OF THE BROWN ACT/AB
2449.
310
West Valley Clean Water Authority
Board of Directors
The West Valley Clean Water Joint Powers Authority (WVCWP) serves as the Stormwater Pollution
Prevention Authority for the cities of Campbell, Monte Sereno, Saratoga, and the Town of Los Gatos.
The Authority is governed by a four-member Board of Directors comprised of one Council Member
from each of the four member agencies.
More Information: http://www.cleancreeks.org/
Contact: Sheila Tucker, Executive Director
(408) 354-4734, ext. 115 stucker@wvcwp.org
Meeting Schedule: The Board meets on the first Thursday of February, May, September,
and November at 4:00 p.m. at Monte Sereno City Hall at 18041 Saratoga-Los Gatos Road in
Monte Sereno.
MEETINGS ARE HELD IN PERSON OR VIA ZOOM PURSUANT TO BROWN ACT OR AB
2449
West Valley Mayors and City
Managers Association
The West Valley Mayors and Managers Association is a sub-regional grouping of the VTA governance
structure. It consists of the Mayors and City Mangers from the cities of Campbell, Cupertino, Monte
Sereno, Saratoga and the Town of Los Gatos. It is charged with selecting the VTA Board member
and Alternate and approves the SVRIA Board Member Rotation Schedule representing the above
municipalities (both for two-year terms).
Contact: The administrative contact rotates each year with the annual transition of City
host, rotating in alphabetical order.
Meeting Schedule: Meetings are held on the fourth Wednesday of each month at 12:00 p.m.
Locations rotate through the member cities. Meetings in August and December are typically
canceled. *conflicts with the Saratoga Ministerial Association and Santa Clara Valley Water
Commission
MEETINGS ARE HELD IN PERSON
West Valley Sanitation District
Board of Directors
The West Valley Sanitation District provides wastewater collection and disposal services to Campbell,
Monte Sereno, Los Gatos, most of Saratoga, and a portion of unincorporated areas of Santa Clara
County. The five-member Board of Directors includes one Council Member from each of the four west
valley cities and a Santa Clara County Supervisor. Board members are compensated $210 for each
meeting attended.
More Information: https://www.wvsdca.gov/
Contact: Lesha Luu, lluu@wvsdca.gov or
(408) 378-2407, info@wvsdca.gov
Meeting Schedule: Meetings are held on the second Wednesday of the month at 5:00 p.m.
at the District’s Office located at 100 E. Sunnyoaks Avenue in Campbell.
MEETINGS ARE HELD IN PERSON PURSUANT TO BROWN ACT
West Valley Solid Waste
Management Authority Board of
Directors
The West Valley Solid Waste Management Joint Powers Authority was formed to coordinate efforts in
carrying out solid waste collection and disposal activities and meet the mandates of AB939 and the
States’ Integrated Waste Management Act for the cities of Saratoga, Campbell, Monte Sereno, and
the Town of Los Gatos. The Authority is governed by the same four-member Board of Directors as
the West Valley Clean Water Authority.
More Information: http://www.wvswma.org
Contact: wvswma@hfh-consultants.com
Meeting Schedule: Meetings are held on the first Thursday of February, May, September,
and November at 5:00 p.m. at Monte Sereno City Hall at 18041 Saratoga Los Gatos Road in
Monte Sereno. 311
MEETINGS ARE HELD VIRTUALLY AND IN PERSON
LIAISON ASSIGNMENTS –NON-
VOTING
DESCRIPTION
Successful Aging Solutions & Community
Consulting Board of Directors (SASCC)
Successful Aging Solutions & Community Consulting (SASCC) is a nonprofit that seeks to
provide access to physical and social activities for aging adults in the community and operates
the Outlook Community Newspaper, Saratoga Senior Center, Adult Day Program, and Reach
Your Destination Easily (RYDE). One member of the City Council serves as liaison to the
Successful Aging Solutions & Community Consulting Board of Directors.
More Information: https://www.sascc.org/
Contact: Tylor Taylor, Chief Executive Officer
(408) 868-1257 tylor@sascc.org
Meeting Schedule: Meetings are held in person in the Magnolia Room of the Senior
Center Portable or via Zoom every other month on the fourth Tuesday of the month at
4pm. Regular meetings are held in January, March, May, July, September and
November. Special meetings may be held as approved by the SASCC Board President
and Executive Director.
MEETINGS ARE HELD IN PERSON OR VIA ZOOM
Saratoga Chamber of Commerce Board The Saratoga Chamber of Commerce promotes local business through a variety of programs
and services, including networking, member education, business development, promotion,
marketing, and advertising assistance. One member of the City Council serves as liaison to the
Chamber of Commerce Board.
More Information: http://www.saratogachamber.org
Contact: Kelly Medrano, Office Manager
(408) 867-0753 info@saratogachamber.org
Meeting Schedule: The Chamber Board meets on the second Thursday of the month,
except December, at 4:00 p.m. at the Chamber of Commerce Office at 14460 Big Basin
Way in Saratoga. *conflicts with Valley Transportation Authority Policy Advisory
Committee
MEETINGS ARE HELD IN PERSON; BOARD MEMBERS MAY ATTEND VIRTUALLY,
IF NEEDED
Saratoga Historical Foundation Board of
Directors
The Saratoga Historical Foundation was in created in 1962 to promote interest in Saratoga
history, research and collect records, pictures, artifacts, and other memorabilia related to local
history, and maintain the history for the display and safekeeping of archival material. One
member of the City Council serves as a liaison to the Historical Foundation Board of Directors.
More Information: http://www.saratogahistory.com/
Contact: Annette Stransky, Board President
(408) 867-7468 annette022003@yahoo.com 312
Meeting Schedule: The Board meets on the fourth Thursday of the month at 5:00
p.m. except for August and December (No meeting) and November when the Board
meets on the third Thursday; meetings are held at the Saratoga History Museum at
20450 Saratoga-Los Gatos Road in Saratoga and via Zoom.
MEETINGS ALTERNATE BETWEEN MEETING IN PERSON AND ZOOM EVERY
OTHER MONTH
Saratoga Ministerial Association The Saratoga Ministerial Association is comprised of representatives from communities of faith
located within the city of Saratoga. The purpose of the group is to build community and support
city residents through cooperation and joint activities, including the annual Thanksgiving Day
service, and other events. One member of the City Council serves as liaison to the Ministerial
Association.
Contact: Reverend Derek Engfelt, pastord63@gmail.com
Meeting Schedule: Meetings are held on the fourth Wednesday of the month at noon
(except in July, August, and December). The location rotates among the congregations.
*conflicts with West Valley Mayors & City Managers Association and the Santa Clara
Valley Water Commission
MEETINGS ARE HELD IN PERSON (ACCOMODATIONS FOR REMOTE
ATTENDANCE CAN BE MADE)
Saratoga Sister City Committee Liaison The purpose of the Sister City Committee is to plan and carry out programs and activities,
which strengthen Saratoga’s relationship with its sister city, Muko-Shi, in Japan. One member
of the City Council serves as liaison to the Sister City Committee.
Contact: Peter Marra
piero@pacbell.net
Meeting Schedule: Meetings are held every other month as needed (except for
December) at the Joan Pisani Community Center at 19655 Allendale Avenue.
MEETINGS ARE HELD IN PERSON OR VIA ZOOM
COUNCIL COMMITTEE
ASSIGNMENTS
DESCRIPTION
Council Finance Committee The Finance Committee is a City Council Committee of the Whole with two members of the
City Council with voting privileges. As a Committee of the Whole, all Council Members may
attend meetings and participate in discussion. The Committee reviews and provides
recommendations on the City’s financial matters, including the budget, financial policies,
and annual audit.
More Information: http://www.saratoga.ca.us/359/Finance-Committee
Contact: Ryan Hinchman, Finance & Administrative Services Director
(408) 868-1221 rhinchman@saratoga.ca.us
Meeting Schedule: Currently, meetings are being held on the second Tuesday of
each month at 4:00 p.m., in the Linda Callon Conference Room at City Hall, 13777
Fruitvale Avenue, Saratoga, CA 95070.
MEETINGS ARE HELD IN PERSON OR VIA ZOOM PURSUANT TO BROWN ACT
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SARATOGA CITY COUNCIL
COUNCIL ASSIGNMENTS
Mayor Yan Zhao
Hakone Foundation Board Executive Board
Santa Clara County Housing and Community Development Advisory Committee
Santa Clara County Library District Board of Directors
West Valley Mayors and City Managers Association
West Valley Sanitation District Board of Directors
Council Finance Committee
Vice Mayor Belal Aftab
Association of Bay Area Government (ABAG) General Assembly
Silicon Valley Regional Interoperability Authority Alternate
Valley Transportation Authority Policy Advisory Committee
Saratoga Historical Foundation Board of Directors
Council Finance Committee
Council Member Chuck Page
Santa Clara Valley Water Commission
West Valley Clean Water Program Authority Board of Directors
West Valley Solid Waste Management Authority Board of Directors
Saratoga Chamber of Commerce Board
Saratoga Ministerial Association
Council Member Tina Walia
Cities Association of Santa Clara County Board of Directors
Cities Association of Santa Clara County City Selection Committee
Cities Association of Santa Clara County Legislative Action Committee
KSAR 15 Saratoga Community Access Cable Television Foundation Board of Directors
Silicon Valley Clean Energy Authority Board of Directors
Council Member Kookie Fitzsimmons
Hakone Foundation Board of Trustees
Saratoga Area Senior Coordinating Council Board of Directors
Saratoga Sister City Committee Liaison
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