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Home My WebLink About01-15-2025 City Council Agenda, amended 01-16-2025Saratoga City Council Meeting Agenda – January 15, 2025 - Page 1 of 5 SARATOGA CITY COUNCIL REGULAR MEETING JANUARY 15, 2025 AMENDED AGENDA • 01/13/2025 ITEM 2.1 RECOMMENDED ACTION AND STAFF REPORT UPDATED • 01/15/2025 ITEM 2.3 WRITTEN COMMUNICATIONS ADDED • 01/16/2025 ITEM 2.1 WRITTEN COMMUNICATIONS ADDED • 01/16/2025 NON-AGENDIZED ITEMS WRITTEN COMMUNICATIONS ADDED Public Participation Information In accordance with Saratoga City Council’s Remote Public Participation Policy, members of the public may participate in these meetings in person at the locations listed below or via remote attendance (if applicable) using the Zoom information below. In the event remote participation technology is unexpectedly unavailable, the meeting will proceed in person without remote participation. Members of the public can view and participate in the 5:00 p.m. Commission Interviews by: 1. Attending the meeting in person at: • City Hall Linda Callon Conference Room, located at 13777 Fruitvale Avenue, Saratoga CA 95070 2. Accessing the meeting through Zoom • Webinar URL: https://us02web.zoom.us/j/82342704483 • Webinar ID 823 4270 4483 Call In: 1.408.638.0968 or 1.669.900.6833 Members of the public can view and participate in the 6:00 p.m. Joint Session by: 1. Attending the meeting in person at: • City Hall Linda Callon Conference Room located at 13777 Fruitvale Avenue, Saratoga CA 95070; OR 2. Accessing the meeting through Zoom • Webinar URL: https://us02web.zoom.us/j/88482254658 • Webinar ID 884 8225 4658 OR • Calling 1.408.638.0968 or 1.669.900.6833 Members of the public can view and participate in the 7:00 p.m. Regular Session by: 1. Attending the meeting in person at: • City Hall Linda Callon Conference Room located at 13777 Fruitvale Avenue, Saratoga CA 95070; OR 2. Accessing the meeting through Zoom • Webinar URL: https://us02web.zoom.us/j/81627041223 • Webinar ID: 816 2704 1223 OR • Call In: 1.408.638.0968 or 1.669.900.6833; OR 3. Viewing the meeting on Saratoga Community Access Television Channel 15 (Comcast Channel 15, AT&T UVerse Channel 99 and calling in following the direction above; OR 4. Viewing online at www.saratoga.ca.us/watch and calling in following the direction above. Written Communication Saratoga City Council Meeting Agenda – January 15, 2025 - Page 2 of 5 Comments can be submitted in writing at www.saratoga.ca.us/comment. Written communications will be provided to the members of the City Council and included in the Agenda Packet and/or in supplemental meeting materials. Public Comment Members of the public may comment on any item for up to three (3) minutes. The amount of time for public comment may be reduced by the Mayor or by action of the City Council. Public Comment will begin with speakers attending in-person first followed by those attending via Zoom. Meeting Recording Information In accordance with the Saratoga City Council’s Meeting Recording Policy, City Council Study Sessions, Joint Meetings, Joint Sessions, Commission Interviews, Retreats, meetings with the Planning Commission, and Regular Session Meetings are recorded and made available following the meeting on the City website. 5:00 PM COMMISSION INTERVIEWS City Hall, Linda Callon Conference Room | 13777 Fruitvale Avenue, Saratoga, CA 95070 Time Name Commission Vacancies Incumbent 5:05 p.m. Anshul Agarwal Library & Public Art 1 partial term No 5:15 p.m. Jeri Bromley Library & Public Art 1 partial term No 5:25 p.m. Lakshmi Sharma Library & Public Art 1 partial term No 6:00 PM JOINT SESSION City Hall, Linda Callon Conference Room | 13777 Fruitvale Avenue, Saratoga, CA 95070 Joint Session with Supervisor Abe-Koga. Recommended Action: Receive updates from Supervisor Abe-Koga. 7:00 PM REGULAR SESSION Civic Theater, Council Chambers | 13777 Fruitvale Avenue, Saratoga, CA 95070 PLEDGE OF ALLEGIANCE ROLL CALL REPORT ON POSTING OF THE AGENDA The agenda for this meeting was properly posted on January 10, 2025. REPORT FROM JOINT SESSION ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Any member of the public may address the City Council on matters not on the Agenda. The law generally prohibits the City Council from discussing or taking action on such items. However, the Council may instruct staff accordingly. Supplemental Memo - Written Communications (added 01-16-2025) ANNOUNCEMENTS Saratoga City Council Meeting Agenda – January 15, 2025 - Page 3 of 5 CEREMONIAL ITEMS Commendation for Zhen Li Recommended Action: Present Commendation To Zhen Li Commendation for Zhen Li Human Trafficking Prevention Month Proclamation Recommended Action: Proclaim the month of January 2025 as Human Trafficking Prevention Month in the City of Saratoga Human Trafficking Prevention Month Proclamation SPECIAL PRESENTATION Saratoga Library Renovation Recommended Action: Receive updates from the Santa Clara County Library District regarding the Saratoga Library renovation. Staff Report Attachment A – Saratoga Library Renovation Presentation 1. CONSENT CALENDAR The Consent Calendar contains routine items of business. Items in this section will be acted on in one motion, unless removed by the Mayor or a Council Member. Any member of the public may speak on an item on the Consent Calendar at this time, or request that the Mayor remove an item from the Consent Calendar for discussion. 1.1. City Council Meeting Minutes Recommended Action: Approve the Minutes for the December 18, 2024, City Council Meeting. Staff Report Attachment A - Minutes for the December 18, 2024 City Council Meeting 1.2. Accounts Payable Check Registers Recommended Action: Review and accept the 12/12/2024 and 12/19/2024 accounts payable vendor payment check registers. Staff Report Attachment A - Check Register Reports Dated 12/12/2024 Attachment B - Check Register Reports Dated 12/19/2024 1.3. Treasurer’s Report for the Month Ended November 30, 2024 Recommended Action: Review and accept the Treasurer’s Report for the month ended November 30, 2024. Treasurer Report November 2024 1.4. Agreement with Lisa Wise Consulting, Inc. to review and update the Village Design Guidelines for compliance with SB 35 and Housing Element Policy 3.3-3 (Preserve the Historic Character of the Saratoga Village) Saratoga City Council Meeting Agenda – January 15, 2025 - Page 4 of 5 Recommended Action: Authorize the City Manager to execute an agreement with Lisa Wise Consulting, Inc. (LWC) to review and update the Village Design Guidelines for compliance with SB 35 and Housing Element Policy 3.3-3 (Preserve the Historic Character of the Saratoga Village) in the amount of $153,854. Staff Report Attachment A – LWC Proposal Attachment B – Proposed LWC Agreement 1.5. CivicPlus Contract Amendment for Website Services Recommended Action: Authorize the City Manager to execute a contract amendment with CivicPlus for additional website services in the amount of $40,392 for a total contract amount not to exceed $146,359 for a four-year term, ending January 17, 2029. Staff Report Attachment A - Proposed Contract Amendment – January 2025 Attachment B - Contract Amendment – November 4, 2024 Attachment C - Original Standard Services Contract – September 13, 2016 1.6. Out of State Travel – United States Conference of Mayors Recommended Action: Approve out of state travel for Mayor Aftab to represent the City of Saratoga at the United States Conference of Mayors. Staff Report 2. GENERAL BUSINESS 2.1. Economic Vitality Committee Ad Hoc Report Recommended Action: Approve the recommendation of the Economic Vitality Ad Hoc Committee for a pilot project for widened sidewalks along the frontage of Bella Saratoga including city funded design. Staff Report Staff Report (Updated 01-13-2025) Supplemental Memo - Written Communications (added 01-16-2025) 2.2. City Owned Property Recommended Action: Review the listing of City Owned Property and provide further direction. Staff Report Attachment A – City Owned Property List 2.3. 2025 City Council Retreat Agenda Recommended Action: Review the agenda for the City Council Retreat scheduled for January 24, 2025 at Hakone Gardens. Saratoga City Council Meeting Agenda – January 15, 2025 - Page 5 of 5 Staff Report Supplemental Memo - Written Communications (added 01-15-2025) COUNCIL ASSIGNMENTS Council Assignments CITY COUNCIL ITEMS COUNCIL COMMUNICATIONS CITY MANAGER'S REPORT ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS ADJOURNMENT CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT I, Janet Costa, Deputy City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council was posted and available for review on January 10, 2025 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, California and on the City's website at www.saratoga.ca.us. Signed this 10th day of January 2025 at Saratoga, California. Janet Costa, Deputy City Clerk In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda, copies of materials distributed to the City Council concurrently with the posting of the agenda, and materials distributed to the City Council by staff after the posting of the agenda are available on the City website at www.saratoga.ca.us and are available for review in the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, California. In compliance with the Americans with Disabilities Act and the Governor’s Executive Order, if you need assistance to participate in this meeting, please contact the City Clerk at bavrit@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The City will use its best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety. [28 CFR 35.102-35.104 ADA title II]