HomeMy WebLinkAbout01-15-2025 City Council Agenda Packet, amended 01-16-2025Saratoga City Council Meeting Agenda – January 15, 2025 - Page 1 of 5
SARATOGA CITY COUNCIL
REGULAR MEETING
JANUARY 15, 2025
AMENDED AGENDA
• 01/13/2025 ITEM 2.1 RECOMMENDED ACTION AND STAFF REPORT UPDATED
• 01/15/2025 ITEM 2.3 WRITTEN COMMUNICATIONS ADDED
• 01/16/2025 ITEM 2.1 WRITTEN COMMUNICATIONS ADDED
• 01/16/2025 NON-AGENDIZED ITEMS WRITTEN COMMUNICATIONS ADDED
Public Participation Information
In accordance with Saratoga City Council’s Remote Public Participation Policy, members of the
public may participate in these meetings in person at the locations listed below or via remote
attendance (if applicable) using the Zoom information below. In the event remote participation
technology is unexpectedly unavailable, the meeting will proceed in person without remote
participation.
Members of the public can view and participate in the 5:00 p.m. Commission Interviews by:
1. Attending the meeting in person at:
• City Hall Linda Callon Conference Room, located at 13777 Fruitvale Avenue, Saratoga
CA 95070
2. Accessing the meeting through Zoom
• Webinar URL: https://us02web.zoom.us/j/82342704483
• Webinar ID 823 4270 4483
Call In: 1.408.638.0968 or 1.669.900.6833
Members of the public can view and participate in the 6:00 p.m. Joint Session by:
1. Attending the meeting in person at:
• City Hall Linda Callon Conference Room located at 13777 Fruitvale Avenue, Saratoga
CA 95070; OR
2. Accessing the meeting through Zoom
• Webinar URL: https://us02web.zoom.us/j/88482254658
• Webinar ID 884 8225 4658 OR
• Calling 1.408.638.0968 or 1.669.900.6833
Members of the public can view and participate in the 7:00 p.m. Regular Session by:
1. Attending the meeting in person at:
• City Hall Linda Callon Conference Room located at 13777 Fruitvale Avenue, Saratoga
CA 95070; OR
2. Accessing the meeting through Zoom
• Webinar URL: https://us02web.zoom.us/j/81627041223
• Webinar ID: 816 2704 1223 OR
• Call In: 1.408.638.0968 or 1.669.900.6833; OR
3. Viewing the meeting on Saratoga Community Access Television Channel 15 (Comcast
Channel 15, AT&T UVerse Channel 99 and calling in following the direction above; OR
4. Viewing online at www.saratoga.ca.us/watch and calling in following the direction above.
Written Communication
Saratoga City Council Meeting Agenda – January 15, 2025 - Page 2 of 5
Comments can be submitted in writing at www.saratoga.ca.us/comment. Written
communications will be provided to the members of the City Council and included in the
Agenda Packet and/or in supplemental meeting materials.
Public Comment
Members of the public may comment on any item for up to three (3) minutes. The amount of
time for public comment may be reduced by the Mayor or by action of the City Council. Public
Comment will begin with speakers attending in-person first followed by those attending via
Zoom.
Meeting Recording Information
In accordance with the Saratoga City Council’s Meeting Recording Policy, City Council Study
Sessions, Joint Meetings, Joint Sessions, Commission Interviews, Retreats, meetings with the
Planning Commission, and Regular Session Meetings are recorded and made available following
the meeting on the City website.
5:00 PM COMMISSION INTERVIEWS
City Hall, Linda Callon Conference Room | 13777 Fruitvale Avenue, Saratoga, CA 95070
Time Name Commission Vacancies Incumbent
5:05 p.m. Anshul Agarwal Library & Public Art 1 partial term No
5:15 p.m. Jeri Bromley Library & Public Art 1 partial term No
5:25 p.m. Lakshmi Sharma Library & Public Art 1 partial term No
6:00 PM JOINT SESSION
City Hall, Linda Callon Conference Room | 13777 Fruitvale Avenue, Saratoga, CA 95070
Joint Session with Supervisor Abe-Koga.
Recommended Action:
Receive updates from Supervisor Abe-Koga.
7:00 PM REGULAR SESSION
Civic Theater, Council Chambers | 13777 Fruitvale Avenue, Saratoga, CA 95070
PLEDGE OF ALLEGIANCE
ROLL CALL
REPORT ON POSTING OF THE AGENDA
The agenda for this meeting was properly posted on January 10, 2025.
REPORT FROM JOINT SESSION
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
Any member of the public may address the City Council on matters not on the Agenda. The law
generally prohibits the City Council from discussing or taking action on such items. However,
the Council may instruct staff accordingly.
Supplemental Memo - Written Communications (added 01-16-2025)
ANNOUNCEMENTS
Saratoga City Council Meeting Agenda – January 15, 2025 - Page 3 of 5
CEREMONIAL ITEMS
Commendation for Zhen Li
Recommended Action:
Present Commendation To Zhen Li
Commendation for Zhen Li
Human Trafficking Prevention Month Proclamation
Recommended Action:
Proclaim the month of January 2025 as Human Trafficking Prevention Month in the City of
Saratoga
Human Trafficking Prevention Month Proclamation
SPECIAL PRESENTATION
Saratoga Library Renovation
Recommended Action:
Receive updates from the Santa Clara County Library District regarding the Saratoga
Library renovation.
Staff Report
Attachment A – Saratoga Library Renovation Presentation
1. CONSENT CALENDAR
The Consent Calendar contains routine items of business. Items in this section will be acted
on in one motion, unless removed by the Mayor or a Council Member. Any member of the
public may speak on an item on the Consent Calendar at this time, or request that the
Mayor remove an item from the Consent Calendar for discussion.
1.1. City Council Meeting Minutes
Recommended Action:
Approve the Minutes for the December 18, 2024, City Council Meeting.
Staff Report
Attachment A - Minutes for the December 18, 2024 City Council Meeting
1.2. Accounts Payable Check Registers
Recommended Action:
Review and accept the 12/12/2024 and 12/19/2024 accounts payable vendor payment check
registers.
Staff Report
Attachment A - Check Register Reports Dated 12/12/2024
Attachment B - Check Register Reports Dated 12/19/2024
1.3. Treasurer’s Report for the Month Ended November 30, 2024
Recommended Action:
Review and accept the Treasurer’s Report for the month ended November 30, 2024.
Treasurer Report November 2024
1.4. Agreement with Lisa Wise Consulting, Inc. to review and update the Village Design
Guidelines for compliance with SB 35 and Housing Element Policy 3.3-3 (Preserve the
Historic Character of the Saratoga Village)
Saratoga City Council Meeting Agenda – January 15, 2025 - Page 4 of 5
Recommended Action:
Authorize the City Manager to execute an agreement with Lisa Wise Consulting, Inc.
(LWC) to review and update the Village Design Guidelines for compliance with SB 35 and
Housing Element Policy 3.3-3 (Preserve the Historic Character of the Saratoga Village) in
the amount of $153,854.
Staff Report
Attachment A – LWC Proposal
Attachment B – Proposed LWC Agreement
1.5. CivicPlus Contract Amendment for Website Services
Recommended Action:
Authorize the City Manager to execute a contract amendment with CivicPlus for additional
website services in the amount of $40,392 for a total contract amount not to exceed
$146,359 for
a four-year term, ending January 17, 2029.
Staff Report
Attachment A - Proposed Contract Amendment – January 2025
Attachment B - Contract Amendment – November 4, 2024
Attachment C - Original Standard Services Contract – September 13, 2016
1.6. Out of State Travel – United States Conference of Mayors
Recommended Action:
Approve out of state travel for Mayor Aftab to represent the City of Saratoga at the United
States Conference of Mayors.
Staff Report
2. GENERAL BUSINESS
2.1. Economic Vitality Committee Ad Hoc Report
Recommended Action:
Approve the recommendation of the Economic Vitality Ad Hoc Committee for a pilot
project for widened sidewalks along the frontage of Bella Saratoga including city funded
design.
Staff Report
Staff Report (Updated 01-13-2025)
Supplemental Memo - Written Communications (added 01-16-2025)
2.2. City Owned Property
Recommended Action:
Review the listing of City Owned Property and provide further direction.
Staff Report
Attachment A – City Owned Property List
2.3. 2025 City Council Retreat Agenda
Recommended Action:
Review the agenda for the City Council Retreat scheduled for January 24, 2025 at Hakone
Gardens.
Saratoga City Council Meeting Agenda – January 15, 2025 - Page 5 of 5
Staff Report
Supplemental Memo - Written Communications (added 01-15-2025)
COUNCIL ASSIGNMENTS
Council Assignments
CITY COUNCIL ITEMS
COUNCIL COMMUNICATIONS
CITY MANAGER'S REPORT
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
ADJOURNMENT
CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA
PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT
I, Janet Costa, Deputy City Clerk for the City of Saratoga, declare that the foregoing agenda for
the meeting of the City Council was posted and available for review on January 10, 2025 at the
City of Saratoga, 13777 Fruitvale Avenue, Saratoga, California and on the City's website at
www.saratoga.ca.us.
Signed this 10th day of January 2025 at Saratoga, California.
Janet Costa, Deputy City Clerk
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials
provided to the City Council by City staff in connection with this agenda, copies of materials
distributed to the City Council concurrently with the posting of the agenda, and materials
distributed to the City Council by staff after the posting of the agenda are available on the City
website at www.saratoga.ca.us and are available for review in the office of the City Clerk at
13777 Fruitvale Avenue, Saratoga, California.
In compliance with the Americans with Disabilities Act and the Governor’s Executive Order, if
you need assistance to participate in this meeting, please contact the City Clerk at
bavrit@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The City
will use its best efforts to provide reasonable accommodations to provide as much accessibility
as possible while also maintaining public safety. [28 CFR 35.102-35.104 ADA title II]
CITY OF SARATOGA
Memorandum
To: Members of the Saratoga City Council
From: Britt Avrit, City Clerk
Meeting Date: January 15, 2025
Subject: Written Communications, Non-Agendized Items
Following publication of the agenda packet for the January 15, 2025, City Council Meeting, Written
Communications for Non-Agendized Items were submitted. The communications are attached to
this memo.
5
From:noreply@civicplus.com
To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; Matt Morley; Britt Avrit; Leslie Arroyo; Joan
Pliego
Subject:Online Form Submittal: Council Comments Form
Date:Wednesday, January 15, 2025 5:10:04 PM
CAUTION: This email originated from outside your organization. Exercise caution when opening attachments
or clicking links, especially from unknown senders.
Council Comments Form
Your Name Glenda Aune
Phone Number
Email Address
- Jan 15, 2025 City Council
Meeting - Non-Agenda Item
Comments Hi.
My name is Glenda Aune and I have lived in the Saratoga
Hillsides for over forty (40) years.
The wildfires across the Los Angeles area are devastating. And,
they are a “hair-on-fire” wakeup call for all of us who live in high
fire areas including our beautiful Saratoga Hillsides. We may
think this will never happen to us, but it can and it may. And, we
need to be ready.
What is the City doing to be ready?
I know the City is working on an evacuation plan for the Hillsides.
Thank you for doing this. Please let every resident in the Hillsides
know that this is starting and how we can help. You sent a
postcard asking Saratoga residents to “slow down.” Perhaps you
can send a postcard informing residents of this important project
including when the evacuation plan will be completed and
communicated.
Have you driven down Pierce Road recently and observed the
dry, dead vegetation including fallen trees? Are you asking
residents to clear their properties of this fire fuel even if it is
outside the 100 foot perimeter of their homes? Should we do
this?
And, what is the City doing to stop the Builder Remedy projects
in our Hillsides? These are going to add hundreds of cars on our
already stressed rural, winding, narrow roads. Over 100 housing
units are planned along Pierce Road, a major access road for our
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Hillsides that cannot bear any more traffic. And over 200 housing
units plus a hotel will be built at the Mountain Winery which will
also add traffic to Pierce Road and downtown Saratoga. How will
we manage this traffic especially in an emergency evacuation of
our Hillsides?
Have any of you contacted Marc Bergman and asked him to stop
the Builder Remedy projects in the high fire areas because they
will add traffic that will put people’s lives at risk in an emergency
evacuation? He won’t talk to me. But, I think he will talk with the
Saratoga Mayor and City Council members. Bergman needs an
escorted tour of the high fire area and builder remedy sites to see
our concerns first hand.
Have you reached out to the mayors of other cities and asked
them to contact their representatives to stop the Builder Remedy
projects in high fire areas? All the cities need to push back
because if we do not, another fire could destroy our homes and
put our residents at high risk especially if the traffic is so
congested that people cannot leave.
And, we can expect Governor Newsom and Sacramento to
quickly pass laws to reduce building regulations in order to speed
the permit process for rebuilding burned homes and buildings in
the Los Angeles area. And, we can expect these to be enacted
across all of CA. We need to push back NOW.
And, can the city do anything about the home fire insurance
crisis? Are there preventive actions homeowners can take to help
secure insurance? Can the city talk to the state insurance
commissioner and insurance companies about this? Are there
any experts that could help and advise us?
So again, what is the City doing to help protect Hillside residents
in the event of a major wild fire?
Thank you.
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7
COMMENDATION OF THE CITY COUNCIL OF THE
CITY OF SARATOGA IN RECOGNITION OF
ZHEN LI AND HER CONTRIBUTIONS TO THE
HERITAGE PRESERVATION COMMISSION
WHEREAS, Zhen Li was appointed to the City of Saratoga Heritage Preservation
Commission on January 18, 2023, and served with distinction during the years 2023 and 2024,
dedicating her time and expertise to preserving Saratoga’s rich history and cultural heritage; and
WHEREAS, she played a pivotal role in advancing the Commission’s long-term projects,
including maintaining an accurate and comprehensive inventory of Saratoga’s Heritage Resources,
thoughtfully evaluating historic landmark designations, and overseeing the approval of historical
marker plaques, thereby ensuring the legacy of Saratoga’s historic treasures; and
WHEREAS, Zhen Li brought invaluable insights and a collaborative spirit to the City’s
Mills Act Policy Update and the review of Mills Act Historic Property Preservations Agreements,
demonstrating her commitment to protecting and preserving the City’s historic properties; and
WHEREAS, she provided informed and thoughtful input on a variety of historic sites in
Saratoga, such as the Heritage Orchard and the Saratoga Jail, reinforcing the City’s dedication to
honoring its past; and
WHEREAS, Zhen Li enthusiastically represented the Heritage Preservation Commission at
numerous community events, including the Blossom Festival and festive holiday celebrations,
embodying the spirit of community engagement and fostering public appreciation for Saratoga’s
heritage; and
WHEREAS, her colleagues and all who have had the privilege of working with her have
recognized her as a passionate, dedicated and hardworking advocate for historic preservation whose
contributions have left a lasting impact on the City of Saratoga.
NOW, THEREFORE, BE IT RESOLVED,that the City Council of the City of Saratoga does
hereby extend its deepest gratitude and recognition to Zhen Li for her exemplary service,
unwavering dedication, and invaluable contributions to the City of Saratoga and its Heritage
Preservation Commission.
WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA this 15th day of
January 2025.
___________________________
Belal Aftab, Mayor
City of Saratoga
8
PROCLAMATION OF THE CITY COUNCIL OF THE
CITY OF SARATOGA DECLARING JANUARY 2025 AS
HUMAN TRAFFICKING PREVENTION MONTH
IN THE CITY OF SARATOGA
WHEREAS, the International Labor Organization of the United Nations estimates there are
more than 25 million human trafficking victims worldwide, including more than one million in the
United States, subjected to the abuse of human trafficking, including forced labor, debt bondage and
sex trafficking; and
WHEREAS,victims can be of all ages, race, ethnicity, gender identity, nationality,
immigration status, cultural background, religion, socio-economic class and education attainment
level; and
WHEREAS, the theme of 2025 Human Trafficking Awareness Month is “Connecting the
Dots. Strengthening Communities. Preventing Trafficking.”; and
WHEREAS, by connecting the dots between human trafficking and other forms of abuse—
such as online harassment, labor exploitation and interpersonal violence—we can better understand
factors that make individuals vulnerable to human trafficking; and
WHEREAS, there are many federal, state, county, and regional organizations that provide
information to prevent and respond to cases of human trafficking, including the Santa Clara County
Sheriff’s Office; and
WHEREAS, we call upon Saratoga residents, businesses, civil society organizations,
communities of faith, and places of education to learn the signs of human trafficking and share the
National Human Trafficking Hotline (888-373-7888), where one can report a tip or ask for help; and
WHEREAS, together, we can create a world where every person is treated with
dignity and respect, lives free from fear and can lead a life full of freedom and liberty.
NOW, THEREFORE, BE IT RESOLVED,that the City Council of the City of Saratoga does
hereby proclaim January 2025 as National Human Trafficking Prevention Month in the City of
Saratoga.
WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA this 15th day of
January 2025.
___________________________
Belal Aftab, Mayor
City of Saratoga
9
SARATOGA CITY COUNCIL
MEETING DATE:January 15, 2025
DEPARTMENT:City Manager’s Department
PREPARED BY:Leslie Arroyo, Assistant City Manager
SUBJECT:Saratoga Library Renovation
RECOMMENDED ACTION:
Receive updates from the Santa Clara County Library District regarding the Saratoga Library
renovation.
BACKGROUND:
The Santa Clara County Library District (SCCLD) is renovating the children’s spaces in the
Saratoga Library. Representatives from the SCCLD will provide an update on what is being done
and the estimated completion time.
ATTACHMENTS:
Attachment A –Saratoga Library Renovation Presentation
10
StorybookSCCLD:
The Playful Path
to Learning
A presentation to Saratoga City Council January 2025
11
2
Museum -Quality Educational
Library
Play Spaces
Building Early Readers for Lifelong Success
Critical Early Years
First five years are pivotal for a child's social,
emotional, and academic foundation.
Brain Development
By age 3, 80% of a child's brain is formed,
underscoring the urgency for early skill-building
and literacy preparation.
Achievement Gap Challenge
Boosting proficiency and narrowing achievement
disparities remains a consistent educational hurdle.
Collaborative Solution
To ensure third-grade reading success for all,
partnerships among families, schools, and libraries
are essential, sharing responsibility and resources.
Santa Clara County Library District
12
3
Interactive &
Educational Library
Play Spaces will:
Santa Clara County Library District
STORYBOOK SCCLD
●Support Every Child Ready to Read practices
●Encourage early literacy skill building
●Build family engagement
●Be a community gathering place
●Invite all families into the library
●Incentivize more frequent library visits
●Foster connections between children
and their grown-ups, plus for patrons
with one another
●Fulfill our mission for patrons to connect
and discover
13
4
Santa Clara County Library District
Physical Play & Development
●Engages multiple senses; stimulates brain.
●Enhances coordination, balance, and motor skills.
●Sets foundation for advanced physical
and academic tasks.
Cognitive Benefits
●Promotes cognitive functions through varied activities.
●Makes abstract concepts tangible; fosters
understanding.
Social Interaction & Skills
●Encourages teamwork and communication.
●Teaches sharing, turn-taking, and conflict resolution.
Emotional & Social Growth
●Contributes to emotional development.
●Builds essential social skills for future interactions.
Science of Play
"Play is the highest
form of research."
–ALBERT EINSTEIN
14
The Transformative
Impact of Playful
Libraries
Santa Clara County Library District
COMMUNITY CATALYST
Fosters Community Connections:
Unites families and neighbors.
Enhances Quality of Life:
Creates vibrant, inclusive spaces for all.
Drives Economic Growth:
Attracts visitors and boosts local businesses.
15
Welcome to…
Storybook SCCLD
CAMPBELL
Dreamy
Downtown
MILPITAS
Railway
Rollick
LOS ALTOS
Orchard
Outing
CUPERTINO
Aquarium
Adventure
SARATOGA
Redwood
Romp
MORGAN HILL
Trusty
Trails
GILROY
Earthen
Excursion
16
Storybook
SCCLD
Santa Clara County Library District
BLUEPRINT FOR WONDER
Each library will get:_
●Special entrance with child-sized door
●Literacy-rich, fully ADA accessible
climber with a toddler slide
●Baby/Toddler Zone with pull-up bars,
mirror and sensory textures
●Balance activity
●Hands-on Mechanical Interactives
●Calming Reading Nooks
●Integrated Shelving & Seating
7
Baby/Toddler Zone Balance Activity
Mechanical InteractiveClimber
17
Storybook SCCLD Cast of Robots
18
Saratoga
Library
Redwood
Romp
Santa Clara County Library District
9
Baby/Toddler Zone Letter knowledge
Mechanical
Interactive & Reading
Nooks
19
10
Saratoga Library
Installation Timeline:
January 20, 2025 Installation begins
•Children's Area closed during construction
•Children's collection, seating and staff help in the
Community Room
•Programs in the Maple Room
March 15, 2025 Grand Opening Scheduled
Learn more at sccld.org/storybooksccld/
Santa Clara County Library District
20
11
Thank you!
21
SARATOGA CITY COUNCIL
MEETING DATE:January 15, 2025
DEPARTMENT:City Manager’s Department
PREPARED BY:Britt Avrit, MMC, City Clerk
SUBJECT:City Council Meeting Minutes
RECOMMENDED ACTION:
Approve the Minutes for the December 18,2024, City Council Meeting.
BACKGROUND:
Draft City Council Minutes for each Council Meeting are taken to the City Council to be reviewed
for accuracy and approval. Following City Council approval, minutes are retained for legislative
history and posted on the City of Saratoga website. The draft minutes are attached to this report
for Council review and approval.
ATTACHMENTS:
Attachment A -Minutes for the December 18, 2024 City Council Meeting
22
Saratoga City Council Minutes ~ December 18, 2024 ~ Page 1 of 5
MINUTES
WEDNESDAY, DECEMBER 18, 2024
SARATOGA CITY COUNCIL REGULAR MEETING
Mayor Zhao called the Regular Session to order at 7:00 p.m.
ROLL CALL
PRESENT:Mayor Yan Zhao, Vice Mayor Belal Aftab, Council Members Kookie
Fitzsimmons, Chuck Page, Tina Walia
ABSENT:None
ALSO PRESENT:Matt Morley, City Manager
Richard Taylor, City Attorney
Leslie Arroyo, Assistant City Manager
John Cherbone, Public Works Director
Bryan Swanson, Community Development Director
Ryan Hinchman, Administrative Services Director
Britt Avrit, City Clerk
REPORT ON POSTING OF THE AGENDA
The City Clerk reported the agenda for this meeting was properly posted on December 13, 2024.
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS; IN-PERSON
ATTENDEES
The following individual spoke at this time:
Tom Costello discussed online access to Builders Remedy information.
ANNOUNCEMENTS
Mayor Zhao shared information about the City Hall closure during the holidays, ‘Let’s Work
Saratoga,’ and Saratoga Commission recruitment.
COUNCIL REORGANIZATION ITEMS
1.Oath of Office for City Council Members Elect Kookie Fitzsimmons and Tina Walia
Recommended Action:
Direct the City Clerk to administer the Oath of Office to City Council Members Elect
Kookie Fitzsimmons and Tina Walia.
Congressman Elect Sam Liccardo administered the Oath of Office to City Council Member
Elect Kookie Fitzsimmons.
Congressman Elect Sam Liccardo administered the Oath of Office to City Council Member
Elect Tina Walia.
23
Saratoga City Council Minutes ~ December 18, 2024 ~ Page 2 of 5
2.Recognition of Outgoing Mayor
Recommended Action:
Hear remarks from outgoing Mayor Yan Zhao.
Mayor Zhao provided remarks on her year as Mayor.
3.Appointment of Mayor & Vice Mayor
Recommended Actions:
Declare offices of Mayor and Vice Mayor to be vacant, accept nominations for the office of
Mayor, direct the City Clerk or designee to administer the Oath of Office to new Mayor,
accept nominations for the office of Vice Mayor, and direct the City Clerk or designee to
administer the Oath of Office to new Vice Mayor.
The City Clerk declared the offices of Mayor and Vice Mayor vacant and invited public
comment.
The following individuals spoke at this time: Vandana Sathz, Stan Bogosian, Marilyn
Basham, Tsing Bardin, Marilyn Manies, Tipu Purkayastha, Kiran Machotra, Lakhinder
Walia, Amal, Mona Kaur-Freedland,
PAGE/FITZSIMMONS MOVED TO NOMINATE COUNCIL MEMBER AFTAB FOR
THE POSITION OF MAYOR.MOTION PASSED BY THE FOLLOWING VOTE:
AYES: AFTAB, FITZSIMMONS, PAGE, WALIA, ZHAO. NOES: NONE. ABSTAIN:
NONE. RECUSED: NONE. ABSENT: NONE.
Congressman Elect Sam Liccardo administered the Oath of Office to Mayor Aftab.
AFTAB/FITZSIMMONS MOVED TO NOMINATE COUNCIL MEMBER PAGE FOR
THE POSITION OF VICE MAYOR.
Discussion took place regarding the Mayor Rotation Policy.
WALIA MOVED TO NOMINATE COUNCIL MEMBER FITZSIMMONS FOR THE
POSITION OF VICE MAYOR.
Council Member Fitzsimmons declined the nomination.
AFTAB/FITZSIMMONS MOVED TO NOMINATE COUNCIL MEMBER PAGE FOR
THE POSITION OF VICE MAYOR.MOTION PASSED BY THE FOLLOWING VOTE:
AYES: FITZSIMMONS, PAGE, WALIA, ZHAO, AFTAB. NOES: NONE. ABSTAIN:
NONE. RECUSED: NONE. ABSENT: NONE.
Congressman Elect Sam Liccardo administered the Oath of Office to Vice Mayor Page.
Mayor Aftab provided remarks as the new Mayor.
Vice Mayor Page provided remarks as the new Vice Mayor.
Members of the City Council provided remarks on the new Mayor and Vice Mayor.
24
Saratoga City Council Minutes ~ December 18, 2024 ~ Page 3 of 5
Mayor Aftab invited public comment.
The following individuals spoke at this time: Razi Mohiuddin, Aileen Kao, Monte Sereno
Council Member Ellahie, resident of Saratoga, Nadia
2. CONSENT CALENDAR
Mayor Aftab invited public comment.
No one requested to speak.
Council Member Walia requested Item 2.4 be removed for separate discussion.
2.1. City Council Meeting Minutes
Recommended Action:
Approve the Minutes for the December 4, 2024, City Council Meeting.
ZHAO/PAGE MOVED TO APPROVE THE MINUTES FOR THE DECEMBER 4,
2024, CITY COUNCIL MEETING.MOTION PASSED BY THE FOLLOWING VOTE:
AYES: FITZSIMMONS, WALIA, ZHAO, PAGE, AFTAB. NOES: NONE. ABSTAIN:
NONE. RECUSED: NONE. ABSENT: NONE.
2.2. Accounts Payable Check Registers
Recommended Action:
Review and accept the 11/27/2024 and 12/05/2024 accounts payable vendor payment check
registers.
ZHAO/PAGE MOVED TO REVIEW AND ACCEPT THE 11/27/2024 AND 12/05/2024
ACCOUNTS PAYABLE VENDOR PAYMENT CHECK REGISTERS.MOTION
PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, WALIA, ZHAO, PAGE,
AFTAB. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
2.3. Commission Local Appointments List and Terms Expiring in 2025
Recommended Action:
Adopt the Local Appointments List for terms expiring in the 2025 calendar year and direct
the City Clerk to post on the City’s website.
ZHAO/PAGE MOVED TO ADOPT THE LOCAL APPOINTMENTS LIST FOR
TERMS EXPIRING IN THE 2025 CALENDAR YEAR AND DIRECT THE CITY
CLERK TO POST ON THE CITY’S WEBSITE.MOTION PASSED BY THE
FOLLOWING VOTE: AYES: FITZSIMMONS, WALIA, ZHAO, PAGE, AFTAB. NOES:
NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
2.4. Adoption of City Council Assignments
Recommended Action:
Adopt the Resolution establishing City Council assignments for calendar year 2025.
RESOLUTION 24-066
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Saratoga City Council Minutes ~ December 18, 2024 ~ Page 4 of 5
PAGE/ZHAO MOVED TO ADOPT THE RESOLUTION ESTABLISHING CITY
COUNCIL ASSIGNMENTS AS AMENDED FOR CALENDAR YEAR 2025.MOTION
PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, WALIA, ZHAO, PAGE,
AFTAB. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
2.5. Proposed 2025 City Council Meeting Schedule
Recommended Action:
Discuss and approve the proposed 2025 City Council Meeting Schedule and authorize the
City Manager, after consultation with the Mayor, to reinstate a cancelled meeting if any
urgent items arise.
WALIA/ZHAO MOVED TO APPROVE THE PROPOSED 2025 CITY COUNCIL
MEETING SCHEDULE AS AMENDED AND AUTHORIZE THE CITY MANAGER,
AFTER CONSULTATION WITH THE MAYOR, TO REINSTATE A CANCELLED
MEETING IF ANY URGENT ITEMS ARISE. MOTION PASSED BY THE
FOLLOWING VOTE: AYES: FITZSIMMONS, WALIA, ZHAO, PAGE, AFTAB. NOES:
NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
COUNCIL ASSIGNMENTS
Council Member Kookie Fitzsimmons
Nothing to report.
Council Member Tina Walia
Silicon Valley Clean Energy Authority Board of Directors – stated the Board held a holiday mixer
event prior to the Board meeting; at the Board meeting the Board approved customer rates,
approved the 2025 policy platform, authorized the Chief Executive Officer to execute letters of
support, and received an update on recently launched programs.
Council Member Yan Zhao
West Valley Sanitation District Board of Directors – stated the Board awarded a sewer
rehabilitation project on Saratoga Avenue.
Vice Mayor Chuck Page
Nothing to report.
Mayor Belal Aftab
Nothing to report.
CITY COUNCIL ITEMS
Page/Fitzsimmons requested discussion of Automated License Plate Reader cameras in the Village
at the Annual Retreat.
Walia/Zhao requested a Council Nominated CIP project for adding benches along pathways,
sidewalks, and/or trails.
Aftab/Page requested discussion of the Mayor Rotation Policy.
Walia/Zhao requested a Study Session addressing the Saratoga Norms of Operation.
26
Saratoga City Council Minutes ~ December 18, 2024 ~ Page 5 of 5
Aftab/Fitzsimmons requested discussion of funding for KSAR at the Annual Retreat.
COUNCIL COMMUNICATIONS
None
CITY MANAGER’S REPORT
The City Manager wished everyone Happy Holidays.
CITY ATTORNEY'S REPORT
The City Attorney wished everyone Happy Holidays.
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS; VIRTUAL ATTENDEES
No one requested to speak.
ADJOURNMENT
Mayor Aftab adjourned the meeting at 8:37 p.m.
Minutes respectfully submitted:
Britt Avrit, City Clerk
City of Saratoga
27
SARATOGA CITY COUNCIL
MEETING DATE:January 15, 2025
DEPARTMENT:Administrative Services
PREPARED BY:Isela Reyes, Accounting Technician
SUBJECT:Accounts Payable Check Registers
RECOMMENDED ACTION:
Review and accept the 12/12/2024 and 12/19/2024 accounts payable vendor payment check registers.
BACKGROUND:
The accounts payable check registers report payments to vendors for goods and services properly procured and approved for payment
in accordance with the City’s administrative purchasing policy. The information listed below lists vendor payments exceeding
$20,000 and any checks that were voided during the time period. The complete check register(s) and summary by Fund are provided
as attachments to this report.
REPORT SUMMARY:
Attached are Check Registers for:
Date
Ending
Check #
Accounts Payable 12/12/2024 151117 151162 46 325,950.62 12/12/2024 12/05/2024 151116
Accounts Payable 12/19/2024 151163 151235 73 1,489,439.08 12/19/2024 12/12/2024 151162
Accounts Payable checks issued for $20,000 or greater:
Date Check #Dept.Amount
12/12/2024 151122 Duran & Venables Inc.CIP Street Projects Fund PW Cox Avenue Bridge Asphalt Repair 46,471.00
12/12/2024 151123 Duran & Venables Inc.CIP Street Projects Fund PW Chiquita Way Asphalt Repair 63,706.00
12/12/2024 151161 Villalobos & Associates CIP Street Projects Fund PW Various City Asphalt Repairs 36,236.00
12/19/2024 151167 BKF Engineers CIP Grant - Park & Trail PW UPRR Mitigation Sites Final Design 26,371.00
12/19/2024 151179 CSG Consultants Inc General Fund CDD Plan Review & Stormwater Compliance Services 39,963.75
12/19/2024 151183 Duran & Venables Inc.CIP Street Projects Fund PW Farwell Avenue Speed Bump 55,640.00
12/19/2024 151196 Mario Topete Tree Care General Fund PW Quito Park Tree Maintenance 24,720.00
12/19/2024 151204 SCC Office of the Sheriff General Fund ASD December 2024 Law Enforcement 706,508.58
12/19/2024 151208 PG&E Various Funds Various Gas & Electric Services 25,123.36
12/19/2024 151218 Selway Construction Inc Various Funds PW Various Parks Restroom Renovations 102,429.84
12/19/2024 151223 SYL Construction Inc ARPA/SLFRF Fund PW Corporation Yard SWPPP Compliant Covers 63,600.00
12/19/2024 151228 Vikaas Trust General Fund CDD Deposit Refund ARB19-0065 92,197.07
12/19/2024 151229 Villalobos & Associates Park In-Lieu Feed Fund PW El Quito Park Pickleball Court Electrical Prep & Insallation 62,350.00
12/19/2024 151230 Villalobos & Associates Park In-Lieu Feed Fund PW Congress Springs Park Concrete Replacement 55,820.00
Accounts Payable checks voided during this time period:
AP Date Check #Amount
12/10/2024 150294 Sean Abernathy Lost In The Mail 5,822.27
12/10/2024 151113 Vista Landscape & Maintenance Account Correction Needed 9,960.00
12/23/2024 149507 Sin Yong Stale Dated Check 2,035.00
12/23/2024 149568 Stuart C. Wells Stale Dated Check 18,994.46
12/23/2024 149593 JB Trophies Stale Dated Check 1,277.83
12/23/2024 149720 Amir Ghandchi Stale Dated Check 512.99
12/23/2024 149842 Fritz Eberly Stale Dated Check 2,469.75
Reissued
Voided
Voided
Reissued
Voided
Voided
Voided
StatusReason Issued to
Issued to
Prior Check Register
Checks ReleasedTotal Checks Amount
Fund Purpose
Ending
Check #
Starting
Check #Type of Checks Date
28
ATTACHMENTS:
Attachment A - Check Register Reports Dated 12/12/2024
Attachment B - Check Register Reports Dated 12/19/2024
29
SUNGARD PUBLIC SECTOR PAGE NUMBER: 1
DATE: 12/12/2024 CITY OF SARATOGA VENCHK11
TIME: 12:41:33 CHECK REGISTER - FUND TOTALS ACCOUNTING PERIOD: 6/25
FUND FUND TITLE AMOUNT
111 GENERAL FUND 72,496.36
411 CIP STREET PROJECTS FUND 148,053.01
412 CIP PARKS PROJECT FUND 4,708.19
413 CIP FACILITY PROJECT FUND 200.00
435 ARPA/SLFRF FUND 504.10
611 LIABILITY /RISK MGMT FUND 3,422.76
612 WORKERS COMP FUND 763.17
622 IT SERVICES 163.68
623 VEHICLE & EQUIPMENT MAINT 7,240.03
624 BUILDING MAINTENANCE 16,622.82
633 BUILDING FFE REPLACEMENT 4,540.92
713 WVCWP AGENCY FUND 67,235.58
TOTAL REPORT 325,950.62
30
SUNGARD PUBLIC SECTOR PAGE NUMBER: 1
DATE: 12/12/2024 CITY OF SARATOGA VENCHK11
TIME: 12:40:53 CHECK REGISTER ACCOUNTING PERIOD: 6/25
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
151117 11111 12/12/24 546 ASSOC OF BAY AREA GOV/ABA 63111 DEC GAS SERVICE 2,070.35
151118 11111 12/12/24 1130 ABLE SEPTIC TANK SVC 64734 PIERCE RD STORM DRAIN 310.00
151118 11111 12/12/24 1130 ABLE SEPTIC TANK SVC 64734 CITYWIDE STRM DRN CLN 5,705.00
TOTAL CHECK 6,015.00
151119 11111 12/12/24 1804 ANIXTER INC 77261 SR CTR LOBBY DOORS 4,366.32
151119 11111 12/12/24 1804 ANIXTER INC 77261 SENIOR LBBY DOORS SUP 174.60
TOTAL CHECK 4,540.92
151120 11111 12/12/24 1187 ASSOCIATED SERVICES COMPA 61133 FACILITIES SUPPLIES 34.70
151120 11111 12/12/24 1187 ASSOCIATED SERVICES COMPA 61133 FACILITIES SUPPLIES 742.28
TOTAL CHECK 776.98
151121 11111 12/12/24 1212 BATTERIES PLUS BULBS #475 61361 VEH #130 BATTERY 299.36
151122 11111 12/12/24 355 DURAN & VENABLES, INC. 81161 COX AVE BRIDGE AC RPR 46,471.00
151123 11111 12/12/24 355 DURAN & VENABLES, INC. 81161 CHIQUITA WAY ASPHALT REPA 63,706.00
151124 11111 12/12/24 419 EVENT SERVICES 64552 CSP FENCING 754.31
151125 11111 12/12/24 454 GACHINA LANDSCAPE MANAGEM 81161 DEC MNTHLY WEED ABATE 936.00
151126 11111 12/12/24 455 GARDENLAND POWER EQUIPMEN 61312 LANDSCAPE SUPPLIES 1,969.42
151127 11111 12/12/24 463 GRAINGER 61133 FACILITIES SUPPLIES 1,393.37
151127 11111 12/12/24 463 GRAINGER 61133 FACILITIES SUPPLIES 76.34
TOTAL CHECK 1,469.71
151128 11111 12/12/24 1296 HD SUPPLY CONSTRUCTION SU 61132 JANITORIAL SUPPLIES 1,640.67
151129 11111 12/12/24 1123 IMPERIAL SPRINKLER SUPPLY 81161 KERWIN RANCH CONTROLR 4,063.26
151130 11111 12/12/24 63 INTERSTATE TRAFFIC CONTRO 81121 STREETS SUPPLIES 133.98
151131 11111 12/12/24 1035 JESUS VILLALOBOS 64221 VILLAGE REPAIRS RMB 2,500.00
151132 11111 12/12/24 102 JOINT VENTURE SILICON VAL 62212 ANNUAL DUES FY24/25 3,300.00
151133 11111 12/12/24 500 JULIANNE NOLET 22111 DEP REF ARB22-0037 813.18
151134 11111 12/12/24 123 KELEX SECURITY 64513 SENIOR CTR FIRE ALARM 540.00
151134 11111 12/12/24 123 KELEX SECURITY 64513 LIBRARY FIRE ALARM 180.00
151134 11111 12/12/24 123 KELEX SECURITY 64513 THEATER FIRE ALARM 180.00
151134 11111 12/12/24 123 KELEX SECURITY 64513 MUSEUM FIRE ALARM 180.00
151134 11111 12/12/24 123 KELEX SECURITY 64513 CITY HALL FIRE ALARM 180.00
151134 11111 12/12/24 123 KELEX SECURITY 64513 ADMIN BLDG FIRE ALARM 180.00
151134 11111 12/12/24 123 KELEX SECURITY 64513 FRNDSHP HALL FIRE ALM 180.00
151134 11111 12/12/24 123 KELEX SECURITY 64513 GRACE BLDG FIRE ALARM 180.00
TOTAL CHECK 1,800.00
151135 11111 12/12/24 1861 LOUDEDGE, INC 81161 SAFETY POSTCARDS 350.00
151135 11111 12/12/24 1861 LOUDEDGE, INC 68655 SAFETY FAIR HANDOUTS 1,025.00
TOTAL CHECK 1,375.00
31
SUNGARD PUBLIC SECTOR PAGE NUMBER: 2
DATE: 12/12/2024 CITY OF SARATOGA VENCHK11
TIME: 12:40:53 CHECK REGISTER ACCOUNTING PERIOD: 6/25
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
151136 11111 12/12/24 1750 MARIO TOPETE TREE CARE, I 64544 COX/SEAGULL TREE MNT 4,120.00
151137 11111 12/12/24 499 CARPENTERS LOCAL 2236 (MI 21262 DED:3000 DUES 260.00
151138 11111 12/12/24 1572 NBBM SERVICES, INC 64511 JANITORIAL SERVICES 1,530.00
151138 11111 12/12/24 1572 NBBM SERVICES, INC 64511 JANITORIAL SERVICES 1,680.00
151138 11111 12/12/24 1572 NBBM SERVICES, INC 64551 DEC WKND PK RESTROOMS 4,239.83
151138 11111 12/12/24 1572 NBBM SERVICES, INC 64511 JANITORIAL SERVICES 960.00
TOTAL CHECK 8,409.83
151139 11111 12/12/24 1658 ORCHARD KEEPERS, INC. 64554 OCT ORCHARD MAINT 10,293.61
151140 11111 12/12/24 1646 O'ROURKE & ASSOCIATES 65433 CLIMATE PLAN UPDATE 5,596.25
151141 11111 12/12/24 173 PACIFIC GAS & ELECTRIC 63111 PARKS/OPEN SPACE 623.71
151142 11111 12/12/24 1674 RAFLES WARNARS 66212 WVCWP TRAVEL REIMB 155.44
151143 11111 12/12/24 87 SAN JOSE WATER COMPANY 63112 BUILDINGS 1,612.16
151143 11111 12/12/24 87 SAN JOSE WATER COMPANY 63112 PARKS/OPEN SPACE 12,386.45
151143 11111 12/12/24 87 SAN JOSE WATER COMPANY 63112 MEDIANS/PARKWAYS 2,133.30
TOTAL CHECK 16,131.91
151144 11111 12/12/24 1 SANTA CLARA COUNTY - DTAC 62325 NOV PARKING CITATIONS 250.00
151145 11111 12/12/24 1690 SOUTHERN COUNTIES LUBRICA 61362 FUEL 3,564.13
151146 11111 12/12/24 248 STATE OF CA FRANCHISE TAX 21252 DED:2011 FTB W/H 245.00
151147 11111 12/12/24 1581 STATE WATER RESOURCES CON 62331 WVCWP CAMPBELL PERMIT 18,196.00
151148 11111 12/12/24 1581 STATE WATER RESOURCES CON 62331 WVCWP LOSGATOS PERMIT 18,196.00
151149 11111 12/12/24 1581 STATE WATER RESOURCES CON 62331 WVCWP MNTE SRNO PERMT 7,279.00
151150 11111 12/12/24 1581 STATE WATER RESOURCES CON 62331 WVCWP SARATOGA PERMIT 18,196.00
151151 11111 12/12/24 253 STEVE BENZING ARCHITECT 81161 KSAR DESIGN REVISIONS 200.00
151152 11111 12/12/24 256 STEVENS CREEK QUARRY INC 81121 STREETS SUPPLIES 220.03
151153 11111 12/12/24 500 TALAT HASAN 22111 DEP REF ARB19-0070 581.09
151153 11111 12/12/24 500 TALAT HASAN 22111 DEP REF GEO24-0008 3,076.25
TOTAL CHECK 3,657.34
151154 11111 12/12/24 549 TURF STAR, INC 64611 MAINT SUPPLIES 1,921.52
151154 11111 12/12/24 549 TURF STAR, INC 64611 VEH REPAIR & MAINT 816.00
TOTAL CHECK 2,737.52
151155 11111 12/12/24 595 UNITED RENTALS NORTHWEST 81161 HAKONE IMPS 644.93
151156 391 US BANK PURCHASING CARD P VOID: MULTI STUB CHECK
151157 391 US BANK PURCHASING CARD P VOID: MULTI STUB CHECK
151158 11111 12/12/24 391 US BANK PURCHASING CARD P 61133 FACILITIES SUPPLIES 2,095.65
32
SUNGARD PUBLIC SECTOR PAGE NUMBER: 3
DATE: 12/12/2024 CITY OF SARATOGA VENCHK11
TIME: 12:40:53 CHECK REGISTER ACCOUNTING PERIOD: 6/25
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
151158 11111 12/12/24 391 US BANK PURCHASING CARD P 61132 JANITORIAL SUPPLIES 23.12
151158 11111 12/12/24 391 US BANK PURCHASING CARD P 64611 VEH #150 MAINT 30.17
151158 11111 12/12/24 391 US BANK PURCHASING CARD P 61111 OFFICE SUPPLIES 8.72
151158 11111 12/12/24 391 US BANK PURCHASING CARD P 66211 CONF/TRAINING EXPENSE 700.00
151158 11111 12/12/24 391 US BANK PURCHASING CARD P 61341 LANDSCAPE SUPPLIES 624.34
151158 11111 12/12/24 391 US BANK PURCHASING CARD P 66112 MEETING EXPENSE 1,028.53
151158 11111 12/12/24 391 US BANK PURCHASING CARD P 66211 CONF/TRAINING EXPENSE 25.00
151158 11111 12/12/24 391 US BANK PURCHASING CARD P 66212 CONF/TRAINING TRAVEL 100.00
151158 11111 12/12/24 391 US BANK PURCHASING CARD P 61278 SOFTWARE SUBSCRIPTION 19.99
151158 11111 12/12/24 391 US BANK PURCHASING CARD P 68624 CELBRTN OF LIGHT SUPP 92.75
151158 11111 12/12/24 391 US BANK PURCHASING CARD P 68353 NW MEETING EXPENSE 640.60
151158 11111 12/12/24 391 US BANK PURCHASING CARD P 61278 SOFTWARE SUBSCRIPTION 347.96
151158 11111 12/12/24 391 US BANK PURCHASING CARD P 66211 CONF/TRAINING EXPENSE 60.00
151158 11111 12/12/24 391 US BANK PURCHASING CARD P 61111 OFFICE SUPPLIES 53.01
151158 11111 12/12/24 391 US BANK PURCHASING CARD P 61313 UNIFORM 84.01
151158 11111 12/12/24 391 US BANK PURCHASING CARD P 61341 LANDSCAPE SUPPLIES 1,145.05
151158 11111 12/12/24 391 US BANK PURCHASING CARD P 64221 VILLAGE REPAIRS 175.84
151158 11111 12/12/24 391 US BANK PURCHASING CARD P 64549 LANDSCAPE SUPPLIES 58.28
151158 11111 12/12/24 391 US BANK PURCHASING CARD P 64611 VEH REPAIR & MAINT 119.97
151158 11111 12/12/24 391 US BANK PURCHASING CARD P 61312 SMALL TOOLS & EQUIPMT 250.98
151158 11111 12/12/24 391 US BANK PURCHASING CARD P 61116 EMPLOYEE RECOGNITION 109.98
151158 11111 12/12/24 391 US BANK PURCHASING CARD P 61192 EMPLOYEE WELLNESS 763.17
151158 11111 12/12/24 391 US BANK PURCHASING CARD P 66211 CONF/TRAINING EXPENSE 100.00
151158 11111 12/12/24 391 US BANK PURCHASING CARD P 66311 RECRUITMENT EXPENSE 1,223.95
151158 11111 12/12/24 391 US BANK PURCHASING CARD P 66321 ORAL BOARD EXPENSE 154.49
151158 11111 12/12/24 391 US BANK PURCHASING CARD P 66212 CONF/TRAINING TRAVEL 20.97
151158 11111 12/12/24 391 US BANK PURCHASING CARD P 61195 ABAG TRAINING EXPENSE 2,197.68
151158 11111 12/12/24 391 US BANK PURCHASING CARD P 61341 LANDSCAPE SUPPLIES 265.70
151158 11111 12/12/24 391 US BANK PURCHASING CARD P 64552 FIELD CONVERSIONS 183.42
151158 11111 12/12/24 391 US BANK PURCHASING CARD P 66112 MEETING SUPPLIES 43.71
151158 11111 12/12/24 391 US BANK PURCHASING CARD P 61165 YOUTH COM MTG SUPPLS 82.66
151158 11111 12/12/24 391 US BANK PURCHASING CARD P 61111 OFFICE SUPPLIES 85.74
151158 11111 12/12/24 391 US BANK PURCHASING CARD P 66212 TRAVEL & LODGE EXP 28.68
151158 11111 12/12/24 391 US BANK PURCHASING CARD P 61113 PUBLICATION EXP 87.24
151158 11111 12/12/24 391 US BANK PURCHASING CARD P 61166 MEETING EXPENSE 180.51
151158 11111 12/12/24 391 US BANK PURCHASING CARD P 61111 OFFICE SUPPLIES 37.22
151158 11111 12/12/24 391 US BANK PURCHASING CARD P 66111 MEETING EXPENSE 56.08
151158 11111 12/12/24 391 US BANK PURCHASING CARD P 66211 CONF/TRAINING EXPENSE 1,336.50
151158 11111 12/12/24 391 US BANK PURCHASING CARD P 66212 CONF TRAVEL & LODGING 477.41
151158 11111 12/12/24 391 US BANK PURCHASING CARD P 66111 MEETING EXPENSE 620.15
151158 11111 12/12/24 391 US BANK PURCHASING CARD P 61133 FACILITIES SUPPLIES 49.13
151158 11111 12/12/24 391 US BANK PURCHASING CARD P 61316 SEA PROTECTIVE GEAR 200.00
151158 11111 12/12/24 391 US BANK PURCHASING CARD P 61211 KEYBOARD CASE 163.68
151158 11111 12/12/24 391 US BANK PURCHASING CARD P 61162 TSC MEETING EXP 182.01
151158 11111 12/12/24 391 US BANK PURCHASING CARD P 61167 PRC MEETING EXPENSE 85.27
151158 11111 12/12/24 391 US BANK PURCHASING CARD P 81161 CORP YARD ARPA SUPPLS 504.10
151158 11111 12/12/24 391 US BANK PURCHASING CARD P 61116 EMPLOYEE RECOGNITION 138.33
151158 11111 12/12/24 391 US BANK PURCHASING CARD P 62251 SAFETY MEMBERSHP DUES 220.00
151158 11111 12/12/24 391 US BANK PURCHASING CARD P 61313 UNIFORM 260.30
151158 11111 12/12/24 391 US BANK PURCHASING CARD P 64611 VEH #144 TIRES 488.88
151158 11111 12/12/24 391 US BANK PURCHASING CARD P 66211 CONF/TRAINING EXPENSE 784.58
151158 11111 12/12/24 391 US BANK PURCHASING CARD P 64323 SOFTWARE SUBSCRIPTION 54.00
151158 11111 12/12/24 391 US BANK PURCHASING CARD P 62251 MEMBERSHIP DUES 100.00
TOTAL CHECK 18,969.51
151159 11111 12/12/24 391 US BANK PURCHASING CARD P 66212 WVCWP CONF/TRAINING 3,400.44
33
SUNGARD PUBLIC SECTOR PAGE NUMBER: 4
DATE: 12/12/2024 CITY OF SARATOGA VENCHK11
TIME: 12:40:53 CHECK REGISTER ACCOUNTING PERIOD: 6/25
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
151159 11111 12/12/24 391 US BANK PURCHASING CARD P 66111 WVCWP MEETING EXPENSE 400.02
151159 11111 12/12/24 391 US BANK PURCHASING CARD P 61171 WVCWP OFFICE EQUIPMT 83.21
151159 11111 12/12/24 391 US BANK PURCHASING CARD P 61111 WVCWP OFFICE SUPPLIES 630.19
151159 11111 12/12/24 391 US BANK PURCHASING CARD P 61119 WVCWP OUTREACH SUPPLS 244.89
151159 11111 12/12/24 391 US BANK PURCHASING CARD P 63211 WVCWP TELEPHONE 454.39
TOTAL CHECK 5,213.14
151160 11111 12/12/24 1080 VALLEY RECYCLING 62419 WILDWOOD PK TEMP RR 1,225.08
151161 11111 12/12/24 1524 VILLALOBOS & ASSOCIATES 81161 SAR/SNVL POT HOLE RPR 15,011.00
151161 11111 12/12/24 1524 VILLALOBOS & ASSOCIATES 81161 HERRIMAN AVE AC RPR 9,725.00
151161 11111 12/12/24 1524 VILLALOBOS & ASSOCIATES 81161 QUARRY CRK EROSION RP 6,400.00
151161 11111 12/12/24 1524 VILLALOBOS & ASSOCIATES 81161 CITY HALL LOT REPAIR 5,100.00
TOTAL CHECK 36,236.00
151162 11111 12/12/24 1698 WEST GENERAL, LLC 61133 FACILITIES SUPPLIES 695.05
TOTAL FUND 325,950.62
TOTAL REPORT 325,950.62
34
SUNGARD PUBLIC SECTOR PAGE NUMBER: 1
DATE: 12/19/2024 CITY OF SARATOGA VENCHK11
TIME: 13:35:31 CHECK REGISTER - FUND TOTALS ACCOUNTING PERIOD: 6/25
FUND FUND TITLE AMOUNT
111 GENERAL FUND 1,007,392.57
233 SARAHILLS LIGHTING DIST 262.17
241 ARROYO DE SARATOGA LNDSCP 1,315.03
242 BONNET WAY LANDSCAPE 68.10
244 CUNNINGHAM/GLASGOW LND 10.89
245 FREDERICKSBURG LANDSCAPE 213.47
246 GREENBRIAR LANDSCAPE 794.74
248 LEUTAR COURT LANDSCAPE 196.04
251 MCCARTYSVILLE LANDSCAPE 501.16
252 PRIDES CROSSING LANDSCAPE 1,270.81
271 BEUACHAMPS L&L 73.01
272 BELLGROVE L&L 8,804.23
273 GATEWAY L&L 1,222.64
274 HORSESHOE DRIVE L&L 11.09
276 TOLLGATE L&L 38.94
279 BROOKVIEW L&L 300.51
292 PARAMOUNT COURT SWD 148.47
411 CIP STREET PROJECTS FUND 88,730.00
412 CIP PARKS PROJECT FUND 2,212.46
414 CIP ADMIN PROJECTS FUND 14,130.75
422 PARK IN-LIEU FEES FUND 118,170.00
432 CIP GRANT - PARK & TRAIL 26,371.00
435 ARPA/SLFRF FUND 138,184.76
611 LIABILITY /RISK MGMT FUND 39,278.80
612 WORKERS COMP FUND 246.00
621 OFFICE SUPPORT 556.96
622 IT SERVICES 7,253.27
623 VEHICLE & EQUIPMENT MAINT 1,997.37
624 BUILDING MAINTENANCE 15,893.56
713 WVCWP AGENCY FUND 13,790.28
TOTAL REPORT 1,489,439.08
35
SUNGARD PUBLIC SECTOR PAGE NUMBER: 1
DATE: 12/19/2024 CITY OF SARATOGA VENCHK11
TIME: 13:34:29 CHECK REGISTER ACCOUNTING PERIOD: 6/25
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
151163 11111 12/19/24 234 A T & T 63211 ELEC PANEL CVC THTR 30.74
151163 11111 12/19/24 234 A T & T 63211 PHONE LNS PARKS/LIB 31.17
151163 11111 12/19/24 234 A T & T 63211 EMER POTS LINE 30.65
151163 11111 12/19/24 234 A T & T 63211 EMER POTS LN CDD LBBY 30.65
151163 11111 12/19/24 234 A T & T 63211 EMER POTS LV VM 35.80
151163 11111 12/19/24 234 A T & T 63211 AM 1610 RADIO 30.65
151163 11111 12/19/24 234 A T & T 63211 BOOK GO ROUND ALARM 60.00
151163 11111 12/19/24 234 A T & T 63211 CSP HVB FOR IRR 60.78
151163 11111 12/19/24 234 A T & T 63211 QUITO IRR MODEM LINE 32.32
TOTAL CHECK 342.76
151164 11111 12/19/24 1130 ABLE SEPTIC TANK SVC 64734 ANNUAL STRM DRAIN CLN 2,280.00
151165 11111 12/19/24 35 ACCENT GRAPHICS 61111 OFFICE SUPPLIES 185.06
151165 11111 12/19/24 35 ACCENT GRAPHICS 61111 OFFICE SUPPLIES 48.10
TOTAL CHECK 233.16
151166 11111 12/19/24 1692 AECOM TECHNICAL SERVICES 22119 DEP ENV21-0011 EIR 7,718.00
151167 11111 12/19/24 641 BKF ENGINEERS 81161 UPRR MITIGATION SITES - F 26,371.00
151168 11111 12/19/24 552 CA DEPARTMENT OF JUSTICE 64161 NOV FINGERPRINT SVCS 32.00
151169 11111 12/19/24 1099 CAPITOL EXPRESSWAY FORD 64611 VEH MAINT ESCAPE 789.96
151170 11111 12/19/24 188 CITY OF CAMPBELL 62624 WVCWP 24/25 JAN LEASE 2,225.28
151171 11111 12/19/24 643 CMRTA C/O JOHN MCGIRR 62251 CMRTA 2025 MEMBERSHIP 150.00
151172 11111 12/19/24 930 COLE SUPPLY COMPANY, INC. 61341 LANDSCAPE SUPPLIES 1,377.29
151173 11111 12/19/24 1569 COMCAST 63213 COMCAST (PRIMARY) 561.67
151174 11111 12/19/24 1152 CORODATA RECORDS MANAGEME 62631 NOV RECORDS STORAGE 556.96
151175 11111 12/19/24 1325 CORODATA SHREDDING, INC. 64123 SHREDDING SERVICES 290.27
151176 11111 12/19/24 250 COTTON SHIRES AND ASSOCIA 22119 DEP GEO24-0032 2,430.00
151176 11111 12/19/24 250 COTTON SHIRES AND ASSOCIA 22119 DEP GEO24-0033 2,295.00
151176 11111 12/19/24 250 COTTON SHIRES AND ASSOCIA 22119 DEP GEO24-0013 540.00
151176 11111 12/19/24 250 COTTON SHIRES AND ASSOCIA 22119 DEP GEO24-0014 1,485.00
151176 11111 12/19/24 250 COTTON SHIRES AND ASSOCIA 22119 DEP GEO23-0046 1,890.00
151176 11111 12/19/24 250 COTTON SHIRES AND ASSOCIA 22119 DEP GEO24-0034 1,552.50
151176 11111 12/19/24 250 COTTON SHIRES AND ASSOCIA 22119 DEP GEO24-0025 1,890.00
151176 11111 12/19/24 250 COTTON SHIRES AND ASSOCIA 22119 DEP GEO24-0035 1,890.00
151176 11111 12/19/24 250 COTTON SHIRES AND ASSOCIA 22119 DEP GEO24-0038 1,890.00
TOTAL CHECK 15,862.50
151177 11111 12/19/24 250 COTTON SHIRES AND ASSOCIA 22119 DEP GEO23-0040 1,485.00
151178 11111 12/19/24 250 COTTON SHIRES AND ASSOCIA 22119 DEP GEO24-0041 2,160.00
151179 11111 12/19/24 1060 CSG CONSULTANTS INC. 22119 DEP MISC24-0002 5,006.25
151179 11111 12/19/24 1060 CSG CONSULTANTS INC. 22119 DEP ADR24-0014 870.00
151179 11111 12/19/24 1060 CSG CONSULTANTS INC. 22119 DEP ULS23-0004 290.00
151179 11111 12/19/24 1060 CSG CONSULTANTS INC. 22119 DEP PDR24-0012 290.00
36
SUNGARD PUBLIC SECTOR PAGE NUMBER: 2
DATE: 12/19/2024 CITY OF SARATOGA VENCHK11
TIME: 13:34:29 CHECK REGISTER ACCOUNTING PERIOD: 6/25
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
151179 11111 12/19/24 1060 CSG CONSULTANTS INC. 22119 DEP ADR24-0004 1,235.00
151179 11111 12/19/24 1060 CSG CONSULTANTS INC. 22119 DEP ADR24-0024 2,595.00
151179 11111 12/19/24 1060 CSG CONSULTANTS INC. 22119 DEP CPX24-0029 1,250.00
151179 11111 12/19/24 1060 CSG CONSULTANTS INC. 22119 DEP CPX24-0017 1,160.00
151179 11111 12/19/24 1060 CSG CONSULTANTS INC. 22119 DEP CPX24-0020 1,505.00
151179 11111 12/19/24 1060 CSG CONSULTANTS INC. 22119 DEP CPX24-0018 1,795.00
151179 11111 12/19/24 1060 CSG CONSULTANTS INC. 22119 DEP CPX24-0016 2,175.00
151179 11111 12/19/24 1060 CSG CONSULTANTS INC. 22119 DEP CPX24-0006 2,392.50
151179 11111 12/19/24 1060 CSG CONSULTANTS INC. 22119 DEP CPX24-0011 1,805.00
151179 11111 12/19/24 1060 CSG CONSULTANTS INC. 22119 DEP CPX24-0012 2,630.00
151179 11111 12/19/24 1060 CSG CONSULTANTS INC. 22119 DEP CPX24-0013 3,570.00
151179 11111 12/19/24 1060 CSG CONSULTANTS INC. 22119 DEP CPX24-0015 2,832.50
151179 11111 12/19/24 1060 CSG CONSULTANTS INC. 22119 DEP ADR24-0025 657.50
151179 11111 12/19/24 1060 CSG CONSULTANTS INC. 22119 DEP CPX24-0007 2,905.00
151179 11111 12/19/24 1060 CSG CONSULTANTS INC. 22119 DEP ADR24-0026 902.50
151179 11111 12/19/24 1060 CSG CONSULTANTS INC. 22119 DEP CPX24-0008 2,610.00
151179 11111 12/19/24 1060 CSG CONSULTANTS INC. 22119 DEP ULS24-0007 1,487.50
TOTAL CHECK 39,963.75
151180 11111 12/19/24 1060 CSG CONSULTANTS INC. 65281 HEARING OFFICER 510.00
151181 11111 12/19/24 1060 CSG CONSULTANTS INC. 65411 GENERAL ENGINEER SUPP 700.00
151181 11111 12/19/24 1060 CSG CONSULTANTS INC. 66211 TRAINING SUPPORT 800.00
TOTAL CHECK 1,500.00
151182 11111 12/19/24 284 CSMFO 66211 MEMBERSHIP RENEWAL 60.00
151183 11111 12/19/24 355 DURAN & VENABLES, INC. 81161 FARWELL SPEED HUMPS 55,640.00
151184 11111 12/19/24 416 EVANS WEST VALLEY SPRAY 64545 BELLGRVE PK TREE SPRY 990.00
151185 11111 12/19/24 1854 GALLAGHER BENEFIT SERVICE 65124 JOB DESCRIPTION DEVELOPME 350.00
151186 11111 12/19/24 1866 GIGANTIC IDEA STUDIO, INC 64313 WVCWP OUTREACH 2,400.00
151187 11111 12/19/24 1268 GIULIANI & KULL - SAN JOS 22119 DEP ULS23-0011 85.00
151187 11111 12/19/24 1268 GIULIANI & KULL - SAN JOS 22119 DEP ULS22-0006 510.00
151187 11111 12/19/24 1268 GIULIANI & KULL - SAN JOS 22119 DEP ULS22-0016 170.00
151187 11111 12/19/24 1268 GIULIANI & KULL - SAN JOS 22119 DEP ULS23-0010 510.00
151187 11111 12/19/24 1268 GIULIANI & KULL - SAN JOS 22119 DEP SUB24-0002 680.00
151187 11111 12/19/24 1268 GIULIANI & KULL - SAN JOS 22119 DEP SUB22-0001 595.00
TOTAL CHECK 2,550.00
151188 11111 12/19/24 1845 GLOBAL INDUSTRIAL INC 81161 PARKS SUPPLIES 1,586.08
151189 11111 12/19/24 1771 GOT GOPHERS INC 64545 ORCHARD PEST - NOV 550.00
151190 11111 12/19/24 1608 GREEN HALO SYSTEMS INC. 64323 DEC TRACKING FEE 223.00
151191 11111 12/19/24 488 HOME DEPOT CREDIT SERVICE 64221 VILLAGE REPAIRS 286.21
151191 11111 12/19/24 488 HOME DEPOT CREDIT SERVICE 64221 VILLAGE REPAIRS 134.31
151191 11111 12/19/24 488 HOME DEPOT CREDIT SERVICE 61341 LANDSCAPE SUPPLIES 36.86
151191 11111 12/19/24 488 HOME DEPOT CREDIT SERVICE 61341 LANDSCAPE SUPPLIES 781.19
151191 11111 12/19/24 488 HOME DEPOT CREDIT SERVICE 61341 LANDSCAPE SUPPLIES 231.32
151191 11111 12/19/24 488 HOME DEPOT CREDIT SERVICE 64221 VILLAGE REPAIRS 114.60
151191 11111 12/19/24 488 HOME DEPOT CREDIT SERVICE 61341 LANDSCAPE SUPPLIES 29.23
37
SUNGARD PUBLIC SECTOR PAGE NUMBER: 3
DATE: 12/19/2024 CITY OF SARATOGA VENCHK11
TIME: 13:34:29 CHECK REGISTER ACCOUNTING PERIOD: 6/25
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
151191 11111 12/19/24 488 HOME DEPOT CREDIT SERVICE 61341 LANDSCAPE SUPPLIES 19.04
151191 11111 12/19/24 488 HOME DEPOT CREDIT SERVICE 64221 VILLAGE REPAIRS 399.63
151191 11111 12/19/24 488 HOME DEPOT CREDIT SERVICE 64221 VILLAGE REPAIRS 222.72
151191 11111 12/19/24 488 HOME DEPOT CREDIT SERVICE 61341 LANDSCAPE SUPPLIES 247.77
151191 11111 12/19/24 488 HOME DEPOT CREDIT SERVICE 61341 LANDSCAPE SUPPLIES 481.67
151191 11111 12/19/24 488 HOME DEPOT CREDIT SERVICE 61341 LANDSCAPE SUPPLIES 282.96
151191 11111 12/19/24 488 HOME DEPOT CREDIT SERVICE 61341 LANDSCAPE SUPPLIES 87.96
151191 11111 12/19/24 488 HOME DEPOT CREDIT SERVICE 61341 LANDSCAPE SUPPLIES 72.34
151191 11111 12/19/24 488 HOME DEPOT CREDIT SERVICE 61341 LANDSCAPE SUPPLIES 85.37
151191 11111 12/19/24 488 HOME DEPOT CREDIT SERVICE 61341 LANDSCAPE SUPPLIES 76.58
151191 11111 12/19/24 488 HOME DEPOT CREDIT SERVICE 61341 LANDSCAPE SUPPLIES 96.11
151191 11111 12/19/24 488 HOME DEPOT CREDIT SERVICE 64221 VILLAGE REPAIRS 144.13
TOTAL CHECK 3,830.00
151192 11111 12/19/24 1595 KEENAN & ASSOCIATES 67711 WVCWP AUTO INS Q4 382.00
151192 11111 12/19/24 1595 KEENAN & ASSOCIATES 67713 WVCWP LIAB INS Q4 3,273.00
TOTAL CHECK 3,655.00
151193 11111 12/19/24 1765 LISA WISE CONSULTING, INC 65411 HOUSING ELEMENT IMPLEMENT 4,681.00
151194 11111 12/19/24 500 LKG CONSTRUCTION INC 22113 DEP REF ARB24-0045 12,875.00
151194 11111 12/19/24 500 LKG CONSTRUCTION INC 22111 DEP REF ARB24-0045 831.75
TOTAL CHECK 13,706.75
151195 11111 12/19/24 1546 LYNX TECHNOLOGIES, INC. 64341 GIS SUPPORT (CDD) 3,000.00
151195 11111 12/19/24 1546 LYNX TECHNOLOGIES, INC. 64341 GIS SUPPORT (PW) 3,000.00
TOTAL CHECK 6,000.00
151196 11111 12/19/24 1750 MARIO TOPETE TREE CARE, I 64544 QUITO PK TREE ELEVATE 24,720.00
151197 11111 12/19/24 1800 MOSS, LEVY & HARTZHEIM, L 65134 WVCWP FY23/24 AUDIT 5,510.00
151198 11111 12/19/24 1164 MOUSER LAW FIRM 65271 NOV LEGAL SBCS 4,025.00
151199 11111 12/19/24 1572 NBBM SERVICES, INC 64511 JANITORIAL SERVICES 1,560.00
151199 11111 12/19/24 1572 NBBM SERVICES, INC 64511 JANITORIAL SERVICES 1,950.00
TOTAL CHECK 3,510.00
151200 11111 12/19/24 1324 READYREFRESH 62614 DRINKING WATER SVC 120.84
151201 11111 12/19/24 1732 NWESTCO LLC 64611 VEH MAINT SUPPLIES 977.41
151201 11111 12/19/24 1732 NWESTCO LLC 62144 NOV 2024 UST INSPECT 230.00
TOTAL CHECK 1,207.41
151202 11111 12/19/24 1745 ODP BUSINESS SOLUTIONS, L 61111 OFFICE SUPPLIES 3.00
151202 11111 12/19/24 1745 ODP BUSINESS SOLUTIONS, L 61111 OFFICE SUPPLIES 299.83
151202 11111 12/19/24 1745 ODP BUSINESS SOLUTIONS, L 61111 OFFICE SUPPLIES 14.16
151202 11111 12/19/24 1745 ODP BUSINESS SOLUTIONS, L 61111 OFFICE SUPPLIES 139.42
151202 11111 12/19/24 1745 ODP BUSINESS SOLUTIONS, L 61111 OFFICE SUPPLIES 34.04
TOTAL CHECK 490.45
151203 11111 12/19/24 1 OFF OF SHERIFF-FISCAL SVC 64811 FUN RUN LAW ENFORCEMT 2,480.00
151204 11111 12/19/24 1 OFF OF SHERIFF-FISCAL SVC 64811 DEC 2024 LAW ENFRCEMT 706,508.58
151205 11111 12/19/24 1182 ORCHARD CITY LOCK & SAFE, 64549 CSP LOCK REPAIRS 518.55
38
SUNGARD PUBLIC SECTOR PAGE NUMBER: 4
DATE: 12/19/2024 CITY OF SARATOGA VENCHK11
TIME: 13:34:29 CHECK REGISTER ACCOUNTING PERIOD: 6/25
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
151206 11111 12/19/24 1658 ORCHARD KEEPERS, INC. 64554 NOV ORCHARD MAINT 3,510.00
151207 11111 12/19/24 1087 OSCAR URVIZO TELLEZ/OSCAR 64544 SAR/SUNNYVL TREE RMVL 4,475.00
151207 11111 12/19/24 1087 OSCAR URVIZO TELLEZ/OSCAR 64544 GLEN UNA DR TREE RMVL 4,875.00
TOTAL CHECK 9,350.00
151208 11111 12/19/24 173 PACIFIC GAS & ELECTRIC 63111 CITYWIDE STREETLIGHTS 29.47
151208 11111 12/19/24 173 PACIFIC GAS & ELECTRIC 63111 LIB/LANDSCAPE LIGHTS 1,229.08
151208 11111 12/19/24 173 PACIFIC GAS & ELECTRIC 63111 VILLAGE LIGHTING 555.30
151208 11111 12/19/24 173 PACIFIC GAS & ELECTRIC 63111 BUILDINGS 11,533.43
151208 11111 12/19/24 173 PACIFIC GAS & ELECTRIC 63111 TRAFFIC SIGNALS 2,203.78
151208 11111 12/19/24 173 PACIFIC GAS & ELECTRIC 63111 CITYWIDE STREETLIGHTS 1,139.16
151208 11111 12/19/24 173 PACIFIC GAS & ELECTRIC 63111 PARKS/OPEN SPACE 1,872.26
151208 11111 12/19/24 173 PACIFIC GAS & ELECTRIC 63111 VILLAGE LIGHTING 3,862.34
151208 11111 12/19/24 173 PACIFIC GAS & ELECTRIC 63111 AZULE LIGHTING 292.55
151208 11111 12/19/24 173 PACIFIC GAS & ELECTRIC 63111 SARAHILLS LIGHTING 262.17
151208 11111 12/19/24 173 PACIFIC GAS & ELECTRIC 63111 CUNNINGHAM/GLASCOW 10.89
151208 11111 12/19/24 173 PACIFIC GAS & ELECTRIC 63111 MCCARTYSVILLE 22.50
151208 11111 12/19/24 173 PACIFIC GAS & ELECTRIC 63111 PRIDES CROSSING 33.94
151208 11111 12/19/24 173 PACIFIC GAS & ELECTRIC 63111 BEAUCHAMPS 73.01
151208 11111 12/19/24 173 PACIFIC GAS & ELECTRIC 63111 BELLGROVE CIRCLE 1,157.30
151208 11111 12/19/24 173 PACIFIC GAS & ELECTRIC 63111 HORSESHOE DR LNDSCAPE 11.09
151208 11111 12/19/24 173 PACIFIC GAS & ELECTRIC 63111 QUITO LIGHTING 796.15
151208 11111 12/19/24 173 PACIFIC GAS & ELECTRIC 63111 TOLLGATE 38.94
TOTAL CHECK 25,123.36
151209 11111 12/19/24 1831 PACIFIC PREPAREDNESS LLC 64831 EMERGENCY MGMT SVCS 2,100.00
151210 11111 12/19/24 637 PG&E ATTN: MARTHA CARRIZA 81161 VILLAGE RR CONNECTION 3,000.00
151211 11111 12/19/24 1550 PLAN JPA 62419 NOV GEN LIAB CLAIMS 2,678.50
151212 11111 12/19/24 500 RIECHERS ENGINEERING 22111 DEP REF ULS23-0011 2,721.81
151213 11111 12/19/24 87 SAN JOSE WATER COMPANY 63112 PARKS/OPEN SPACE 1,338.27
151213 11111 12/19/24 87 SAN JOSE WATER COMPANY 63112 MEDIANS/PARKWAYS 3,632.88
151213 11111 12/19/24 87 SAN JOSE WATER COMPANY 63112 MED/PRKWYS 90% BONNET 612.95
151213 11111 12/19/24 87 SAN JOSE WATER COMPANY 63112 MED/PRKWYS 50% BRKGLN 300.51
151213 11111 12/19/24 87 SAN JOSE WATER COMPANY 63112 MED/MCCARTYSVILLE 75% 287.20
151213 11111 12/19/24 87 SAN JOSE WATER COMPANY 63112 FREDERICKSBURG 213.47
151213 11111 12/19/24 87 SAN JOSE WATER COMPANY 63112 GREENBRIAR 794.74
151213 11111 12/19/24 87 SAN JOSE WATER COMPANY 63112 MCCARTYSVILLE 25% 95.73
151213 11111 12/19/24 87 SAN JOSE WATER COMPANY 63112 MCCARTYSVILLE 382.93
151213 11111 12/19/24 87 SAN JOSE WATER COMPANY 63112 ARROYO DE SARATOGA 1,315.03
151213 11111 12/19/24 87 SAN JOSE WATER COMPANY 63112 LEUTAR 196.04
151213 11111 12/19/24 87 SAN JOSE WATER COMPANY 63112 BONNET WAY 10% 68.10
151213 11111 12/19/24 87 SAN JOSE WATER COMPANY 63112 PRIDES CROSSING 1,236.87
151213 11111 12/19/24 87 SAN JOSE WATER COMPANY 63112 BELLGROVE 7,646.93
151213 11111 12/19/24 87 SAN JOSE WATER COMPANY 63112 GATEWAY PROJECT 1,222.64
151213 11111 12/19/24 87 SAN JOSE WATER COMPANY 63112 12050 BROOKGLEN 50% 300.51
151213 11111 12/19/24 87 SAN JOSE WATER COMPANY 63112 PARAMOUNT COURT 148.47
TOTAL CHECK 19,793.27
151214 11111 12/19/24 1039 SANCHEZ ELECTRIC, INC. 64523 ELECTRICAL REPAIRS 601.45
39
SUNGARD PUBLIC SECTOR PAGE NUMBER: 5
DATE: 12/19/2024 CITY OF SARATOGA VENCHK11
TIME: 13:34:29 CHECK REGISTER ACCOUNTING PERIOD: 6/25
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
151215 11111 12/19/24 1754 SANDIS CIVIL ENGINEERS SU 81142 NOV VILLAGE IMPS ARPA 5,755.22
151216 11111 12/19/24 98 SARATOGA CHAMBER OF COMME 68519 CANDYCANE VILLAGE RMB 5,908.68
151217 11111 12/19/24 69 SASCC 68552 HEALTH FAIR GRNT RMB 5,000.00
151218 11111 12/19/24 1862 SELWAY CONSTRUCTION, INC 81161 PARKS RR RENOVATION 69,486.74
151218 11111 12/19/24 1862 SELWAY CONSTRUCTION, INC 21132 RETENTION -3,657.20
151218 11111 12/19/24 1862 SELWAY CONSTRUCTION, INC 62419 WW PARK RR RENOVATION 38,633.65
151218 11111 12/19/24 1862 SELWAY CONSTRUCTION, INC 21132 RETENTION -2,033.35
TOTAL CHECK 102,429.84
151219 11111 12/19/24 1490 SOLARWINDS, INC. 64312 ANNUAL IT SFTWARE SUP 524.00
151220 11111 12/19/24 248 STATE OF CA FRANCHISE TAX 21252 DED:2011 FTB W/H 245.00
151221 11111 12/19/24 1581 STATE WATER RESOURCES CON 62146 MT EDEN RD PERMIT 563.00
151222 11111 12/19/24 1453 SUPERION, LLC 64312 JAN ASP SERVICES 6,114.00
151223 11111 12/19/24 1670 SYL CONSTRUCTION INC. 81161 SWPPP COMPLIANT COVRS 63,600.00
151224 11111 12/19/24 1261 THE FRUITGUYS 61192 EMPLOYEE WELLNESS 82.00
151224 11111 12/19/24 1261 THE FRUITGUYS 61192 EMPLOYEE WELLNESS 82.00
151224 11111 12/19/24 1261 THE FRUITGUYS 61192 EMPLOYEE WELLNESS 82.00
TOTAL CHECK 246.00
151225 11111 12/19/24 595 UNITED RENTALS NORTHWEST 81161 HAKONE IMPS 626.38
151226 11111 12/19/24 1707 URBAN PLANNING PARTNERS, 81141 OCT HOUSING ELEMENT 14,130.75
151227 11111 12/19/24 395 VERIZON WIRELESS 63212 ADMIN SERVICES 103.82
151227 11111 12/19/24 395 VERIZON WIRELESS 63212 BUILDING & INSPECTION 1,558.87
151227 11111 12/19/24 395 VERIZON WIRELESS 63212 CITY MANAGER'S OFFICE 51.63
151227 11111 12/19/24 395 VERIZON WIRELESS 63212 GENERAL ENGINEERING 208.52
151227 11111 12/19/24 395 VERIZON WIRELESS 63212 IT SERVICES 53.60
151227 11111 12/19/24 395 VERIZON WIRELESS 63212 PARKS 80.53
151227 11111 12/19/24 395 VERIZON WIRELESS 63212 STREETS 91.52
TOTAL CHECK 2,148.49
151228 11111 12/19/24 500 VIKAAS TRUST 22111 DEP REF ARB19-0065 -372.93
151228 11111 12/19/24 500 VIKAAS TRUST 22113 DEP REF ARB19-0065 92,570.00
TOTAL CHECK 92,197.07
151229 11111 12/19/24 1524 VILLALOBOS & ASSOCIATES 81161 CONTINGENCY 3,000.00
151229 11111 12/19/24 1524 VILLALOBOS & ASSOCIATES 81161 EL QUITO PARK PICKLE BALL 59,350.00
TOTAL CHECK 62,350.00
151230 11111 12/19/24 1524 VILLALOBOS & ASSOCIATES 81161 CSP CONCRETE REPLACE 55,820.00
151231 11111 12/19/24 1524 VILLALOBOS & ASSOCIATES 81161 ROADWAY REPAIRS 10,850.00
151232 11111 12/19/24 1524 VILLALOBOS & ASSOCIATES 81161 CANYONVW DR STRM DRN 15,200.00
151233 11111 12/19/24 1524 VILLALOBOS & ASSOCIATES 81161 CONTINGENCY 640.00
151233 11111 12/19/24 1524 VILLALOBOS & ASSOCIATES 81161 VISTA ARR SAFETY FENC 6,400.00
40
SUNGARD PUBLIC SECTOR PAGE NUMBER: 6
DATE: 12/19/2024 CITY OF SARATOGA VENCHK11
TIME: 13:34:29 CHECK REGISTER ACCOUNTING PERIOD: 6/25
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
TOTAL CHECK 7,040.00
151234 11111 12/19/24 402 VISTA LANDSCAPE & MAINTEN 64557 QUARRY PK TRAIL MAINT 9,930.00
151234 11111 12/19/24 402 VISTA LANDSCAPE & MAINTEN 64558 QUARRY PK TRAIL MAINT 9,960.00
TOTAL CHECK 19,890.00
151235 11111 12/19/24 1571 WORKTERRA 64163 DEC FLEX ADM FEES 200.00
TOTAL FUND 1,489,439.08
TOTAL REPORT 1,489,439.08
41
SARATOGA CITY COUNCIL
MEETING DATE: January 15, 2025
DEPARTMENT: Administrative Services
PREPARED BY: Ann Xu, Finance Manager
SUBJECT: Treasurer’s Report for the Month Ended November 30, 2024
RECOMMENDED ACTION:
Review and accept the Treasurer’s Report for the month ended November 30, 2024.
BACKGROUND:
California government code section 41004 requires that the City Treasurer submits to the City
Clerk and the legislative body a written report and accounting of all receipts, disbursements, and
fund balances. The Municipal Code of the City of Saratoga, Article 2 -20, Section 2-20.035
designates the City Manager as the City Treasurer. This report is prepared to fulfill this
requirement.
The following attachments provide financial transaction data for the City of Saratoga’s Funds
collectively as well as specifically for the City’s General (Operating) Fund, changes in investment
pool balances, and historical investment returns.
FISCAL STATEMENT:
Cash and Investments Balance by Fund
As of November 30, 2024, the City’s unaudited cash and investments totaled $41,761,650. The
City Council’s adopted policy on the Working Capital Reserve Fund states that effective July 1,
2016: for cash flow purposes and to avoid the potential occurrence of dry period financing,
pooled cash from all funds should not be allowed to fall below $1,000,000. The total pooled cash
balance of $41.7 million exceeds the minimum amount required.
City’s Current Financial Position
Comerica Bank 3,764,350$
Deposit with LAIF 32,324,317$
Deposit with CalTRUST 5,672,983$
Total Cash 41,761,650$
Cash Summary
42
In accordance with California government code section 53646 (b) (3), the City is financially well
positioned and able to meet its estimated expenditure requirements for the next six months. As of
November 30, 2024, the City’s financial position (Assets $42.5M, Liabilities $6.5M, and Fund
Equity $36.0M) remains very strong and there are no issues in meeting financial obligations now
or in the foreseeable future.
The following Fund Balance schedule represents actual funding available for all funds at the end
of the monthly period. This amount differs from the above Cash Summary schedule as assets and
liabilities are components of the fund balance. As illustrated in the summary below, Total Cash
is adjusted by the addition of Total Assets less the amount of Total Liabilities to arrive at the
Ending Fund Balance – which represents the actual amount of funds available.
ATTACHMENTS:
Table 1 – Change in Total Fund Balances by Fund
Table 2 – Change in Total Fund Balances by CIP Project
Chart 1 – Change in Investment Pool Balance by Month
Table 3 – Local Agency Investment Fund (LAIF) Quarterly Apportionment Rates
Table 4 – CalTRUST Liquidity Fund Quarterly Yield Rates
"+
Total Cash 41,761,650$
Plus: Assets 753,881
Less: Liabilities (6,516,167)
Ending Fund Balance 35,999,364$
Adjusting Cash to Ending Fund Balance
43
TABLE 1: CHANGES IN TOTAL FUND BALANCE
*Negative fund balance due to authorized spending of anticipated revenues
**Includes long-term debt for Arrowhead Community Facilities District Bond
Fund Description
Prior Year
Carryforward
7/1/2024
Increase/
(Decrease)
Jul - Oct
Current
Revenue
Current
Expenditure Transfer In Transfer Out
Fund Balance
11/30/2024
General Fund
Committed Fund Balances:
Hillside Stability Reserve 1,000,000 - - - - - 1,000,000
Assigned Fund Balances:
Future Capital Project Reserve 4,120,406 - - - - (2,714,625) 1,405,781
Carryforwards Reserve 100,000 - - - - - 100,000
Road and Facility Replacement Reserve 3,700,000 - - - - (500,000) 3,200,000
Unassigned Fund Balances:
Working Capital Reserve 1,000,000 - - - - - 1,000,000
Fiscal Stabilization Reserve 3,150,000 - - - - - 3,150,000
Compensated Absences Reserve 330,000 - - - - - 330,000
Other Unassigned Fund Balance Reserve (Pre YE distribution)4,643,762 (4,696,080) 3,746,329 (1,798,966) - - 1,895,045
General Fund Total 18,044,168 (4,696,080) 3,746,329 (1,798,966) - (3,214,625) 12,080,827
Special Revenue
Landscape/Lighting Districts 1,144,607 (264,310) 4,040 (36,378) - - 847,959
Special Revenue Fund Total 1,144,607 (264,310) 4,040 (36,378) - - 847,959
Debt Service
Library Bond 1,013,048 (733,525) 1,162 - - - 280,685
Arrowhead Bond (1,279,114) (67,626) - (831) - - (1,347,570) **
Debt Service Fund Total (266,066) (801,151) 1,162 (831) - - (1,066,885)
Internal Service Fund
Liability/Risk Management 721,210 (531,044) 33,786 (14,609) - - 209,343
W orkers Compensation 242,128 (57,725) - (3,991) - - 180,412
Office Support 167,180 4,521 725 (881) - - 171,545
Information Technology Services 830,470 (76,848) 2,293 (88,545) - - 667,369
Vehicle & Equipment Maintenance 180,302 (42,224) - (20,201) - - 117,876
Facility Maintenance 680,341 (79,740) - (69,104) - - 531,497
Vehicle & Equipment Replacement 819,509 (86,290) - (58,501) - - 674,719
Technology Replacement 1,018,872 10,787 - - - - 1,029,659
Facility FFE Replacement 1,038,771 (52,923) - (557) - - 985,290
Internal Service Fund Total 5,698,784 (911,486) 36,803 (256,390) - - 4,567,710
Trust/Agency
WVCWP Agency Fund 675,714 83,145 - (59,738) - - 699,121
Trust/Agency Fund Total 675,714 83,145 - (59,738) - - 699,121
Capital Project
Street Projects 4,123,585 (33,700) 39,473 (155,951) 2,305,200 - 6,278,607
Park and Trail Projects 750,203 (143,300) 6,400 (5,335) 758,525 - 1,366,494
Facility Projects 384,059 765 20,707 - 25,900 - 431,431
Administrative Projects 2,023,416 121,364 48,941 (30,525) 125,000 - 2,288,196
Tree Fine Projects 41,216 33,200 - - - - 74,416
Park In-Lieu Projects 1,384,906 67,408 - (37,829) - - 1,414,485
CIP Grant Street Projects (97,877) 57,395 5,919 - - - (34,563) *
CIP Grant Park & Trail Projects 1,231,129 (70,649) - - - - 1,160,480
CIP Grant Administrative Projects (206,434) - - - - - (206,434) *
CIP Grant ARPR/SLFRF Projects 5,290,785 (361,882) - (231,970) - - 4,696,933
Gas Tax Fund Projects 1,589,808 (342,104) 152,887 - - - 1,400,591
CIP Fund Total 16,514,794 (671,504) 274,328 (461,609) 3,214,625 - 18,870,634
Total City 41,812,000 (7,261,387) 4,062,662 (2,613,912) 3,214,625 (3,214,625) 35,999,364
44
TABLE 2: FUND BALANCES BY CIP PROJECT
*Negative fund balance due to authorized spending of anticipated revenues
CIP Funds/Projects
Prior Year
Carryforward
7/1/2024
Increase/
(Decrease)
Jul - Oct
Current
Revenue
Current
Expenditure Transfer In Transfer Out
Fund Balance
11/30/2024
Street Projects
Annual Road Improvements 1,440,753 21,889 39,473 (96,251) 1,000,000 - 2,405,864
Roadway Safety & Traffic Calming 849 (23,896) - (191) 150,000 - 126,762
Traffic Signal Controller Upgrades 17,504 - - - - - 17,504
Safe Routes to School Implementation 136,300 - - - - - 136,300
Citywide Bikeways and Sidewalk Master Plan 57,395 - - - - - 57,395
Pedestrian Street Lights - - - - 200,000 - 200,000
Prospect/Saratoga Median Improvement 306,254 - - (1,300) - - 304,954
Village Clock 2,560 - - - - - 2,560
Annual Infrastructure Maintenance & Repairs 54,247 (23,758) - (54,125) 250,000 - 226,364
Annual Corrugated Pipe Rehabilitation Project 165,005 - - - - - 165,005
Saratoga Village Crosswalk & Sidewalk Rehabilitation 26,932 - - - - - 26,932
Quito Road Sidewalk Improvements 43,370 - - - - - 43,370
Saratoga/Sunnyvale Road Sidewalk 92,158 - - - - - 92,158
Quito Road Sidewalk Gap Closure Phase 1 182,609 - - - - - 182,609
Quito Road Sidewalk Rehabilitation Gap Closure Phase 2 300,000 - - - - - 300,000
Pierce Road Culvert Repairs - - - - 255,200 - 255,200
Fourth Street Bridge Widening 134,331 - - - - - 134,331
Quito Road Bridge Replacement 127,478 - - - - - 127,478
Quito Road Bridge - ROW Acquisition 3,662 (2,039) - - - - 1,623
Bridge Rehabilitation Project Phase 1 700,000 - - - - - 700,000
Annual Retaining Wall Maintenance & Repairs 299,401 (903) - (2,263) 200,000 - 496,236
Mt. Eden Erosion Repair - (4,994) - (1,821) - - (6,815) *
Hillside Roads Stabilization Project 32,777 - - - 250,000 - 282,777
Total Street Projects 4,123,585 (33,700) 39,473 (155,951) 2,305,200 - 6,278,607
Parks & Trails Projects
Park/Trail Repairs 124,830 (77,246) - (4,063) 250,000 - 293,521
Annual Mechanical Weed Abatement - - - - 50,000 - 50,000
Residential Tree Planting Program - 11,031 6,400 - 55,000 - 72,431
Hakone Gardens Infrastructure Improvements 9,390 (33,864) - (1,271) 50,000 - 24,255
Hakone Pond Reconstruction 300,000 - - - - - 300,000
Guava/Fredericksburg Entrance 77,650 (6,116) - - 252,514 - 324,048
Saratoga Village to Quarry Park Walkway - Design 228,989 - - - 1,011 - 230,000
Park and Trail Fire Mitigation 9,344 (37,106) - - 100,000 - 72,238
Total Parks & Trails Projects 750,203 (143,300) 6,400 (5,335) 758,525 - 1,366,494
Facility Projects
Open Work Space 76,500 - - - 25,900 - 102,400
Civic Theater Improvements 53,159 880 4,322 - - - 58,362
PEG Funded Project 236,329 13,764 16,385 - - - 266,479
Library Building Exterior Maintenance 18,070 (13,880) - - - - 4,190
Total Facility Projects 384,059 765 20,707 - 25,900 - 431,431
Administrative and Technology Projects
Safe Routes to School 158,755 - - - - - 158,755
Software Technology Management 323,544 30,093 24,929 (10,781) - - 367,786
LLD Initiation Match Program (15,669) - - - 25,000 - 9,331
Horseshoe Beautification 5,751 (662) - (742) - - 4,348
Citywide Accessibility Assessment 67,233 - - - 100,000 - 167,233
City Art Program 103,669 - - - - - 103,669
Safe Routes to School Needs Assessment 14,932 - - - - - 14,932
El Quito Neighborhood Improvements 284,507 - - - - - 284,507
ADA Self Assessment 289,750 - - - - - 289,750.00
General Plan Update 790,943 91,932 24,013 (19,003) - - 887,885
Total Administrative and Technology Projects 2,023,416 121,364 48,941 (30,525) 125,000 - 2,288,196
45
TABLE 2 (cont.): FUND BALANCES BY CIP PROJECT
*Negative fund balance due to authorized spending of anticipated revenues
CIP Funds/Projects
Prior Year
Carryforward
7/1/2024
Increase/
(Decrease)
Jul - Oct
Current
Revenue
Current
Expenditure Transfer In Transfer Out
Fund Balance
11/30/2024
Tree Fine Projects
Citywide Tree Planting Program 41,216 33,200 - - - - 74,416
Total Tree Fine Projects 41,216 33,200 - - - - 74,416
Park In-Lieu Projects
Orchard Irrigation & Tree Planting 3,237 - - - - - 3,237
Hakone Gardens Infrastructure 25,838 (9,356) - - - - 16,482
Hakone Gardens Neighbor Wood Fence Replacement 5,750 - - - - - 5,750
Quarry Park Maintenance Building Utility Project 11,150 - - - - - 11,150
Bellgrove Park Playground Replacement - - - - 150,000 - 150,000
Congress Springs {ark Concrete Repair - - - - 85,000 - 85,000
EL Quito Park Pickleball 1,257 (19,774) - (27,834) 109,130 - 62,780
El Quito Park Community Garden - - - (9,995) 157,000 - 147,005
Joe's Trail Phase II 130,755 - - - - - 130,755
Joe's Trail Phase III 264,000 - - - - - 264,000
Trail Pet Stations 25,000 - - - - - 25,000
Saratoga Village to Quarry Park Walkway - Design 223,810 - - - - - 223,810
Village Oaks Bridge Reconstruction and Erosion Control 30,000 - - - - - 30,000
Hakone Gardens to Quarry Park Trail Gap Closure Phase 1 50,000 - - - - - 50,000
Park and Trail Fire Mitigation 35,905 (35,905) - - - - -
Unallocated Park In-Lieu Funds 578,203 132,443 - - (501,130) - 209,516
Total Park In-Lieu Projects 1,384,906 67,408 - (37,829) - - 1,414,485
CIP Grant Street Projects
Local Roadway Safety Plan (4,882) - - - - - (4,882) *
Prospect/Saratoga Median Improvement (19,217) - 3,099 - - - (16,119) *
Saratoga Ave Sidewalk (96,841) 57,395 - - - - (39,446) *
Village Sidewalk, Curb & Gutter - Phase II Construction (91) - - - - - (91) *
Saratoga Village Crosswalk & Sidewalk Rehabilitation (834) - 2,821 - - - 1,987
4th Street Bridge 15,011 - - - - - 15,011
Quito Bridge Replacement 18,597 - - - - - 18,597
Quito Road Bridges - ROW Acquisition (9,619) - - - - - (9,619) *
Total CIP Grant Street Projects (97,877) 57,395 5,919 - - - (34,563)
CIP Grant Park & Trail Projects
Blue Hills Elementary Pedestrian Crossing at UPPR 1,185,110 (60,649) - - - - 1,124,461
Park and Trail Fire Mitigation 46,019 (10,000) - - - - 36,019
Total CIP Grant Park & Trail Projects 1,231,129 (70,649) - - - - 1,160,480
CIP Grant Administrative Projects
CDD Software/ADA 39,736 - - - - - 39,736
Safe Routes to School Needs Assessment (24,990) - - - - - (24,990) *
General Plan Update (LEAP)(221,180) - - - - - (221,180) *
Total CIP Grant Administrative Projects (206,434) - - - - - (206,434)
CIP Grant ARPA/SLFRF Projects
Park Sewer Lateral Replacement and Upgrades 231,687 (13,838) - (157,019) - - 60,830
Storm drain Master Plan 81,171 (8,328) - - - - 72,844
Stormwater Pollution Prevention Program Compliance (SWPPP)165,811 - - (23,410) - - 142,402
Saratoga Village Water Improvement 4,378,787 (216,495) - (24,863) - - 4,137,428
City Hall Green STW Infrastructure 99,050 (129) - (2,050) - - 96,871
Guava Ct. Improvements and Green Stormwater Infrastructure (GSI)131,838 (19,949) - (523) - - 111,367
Monta Vista/EL Camino Grande Storm Drain Improvement 125,066 (6,200) - - - - 118,866
Historical Park Storm Drain Improvement 77,375 (94,232) - (3,200) - - (20,057) *
Water Conservation Improvement - (2,712) - (20,906) - - (23,618) *
Total CIP Grant ARPA/SLFRF Projects 5,290,785 (361,882) - (231,970) - - 4,696,933
Gas Tax Fund Projects
Annual Roadway Improvements 1,534,445 (342,104) 152,887 - - - 1,345,228
Prospect/Saratoga Median Improvements 48,278 - - - - - 48,278
Quito Road Bridges 7,085 - - - - - 7,085
Total Gas Tax Fund Projects 1,589,808 (342,104) 152,887 - - - 1,400,591
Total CIP Funds 16,514,794 (671,504) 274,328 (461,609) 3,214,625 - 18,870,634
46
CHART 1: CHANGE IN INVESTMENT POOL BALANCE BY MONTH
47
TABLE 3
March June September December
1977 5.68 5.78 5.84 6.45
1978 6.97 7.35 7.86 8.32
1979 8.81 9.10 9.26 10.06
1980 11.11 11.54 10.01 10.47
1981 11.23 11.68 12.40 11.91
1982 11.82 11.99 11.74 10.71
1983 9.87 9.64 10.04 10.18
1984 10.32 10.88 11.53 11.41
1985 10.32 9.98 9.54 9.43
1986 9.09 8.39 7.81 7.48
1987 7.24 7.21 7.54 7.97
1988 8.01 7.87 8.20 8.45
1989 8.76 9.13 8.87 8.68
1990 8.52 8.50 8.39 8.27
1991 7.97 7.38 7.00 6.52
1992 5.87 5.45 4.97 4.67
1993 4.64 4.51 4.44 4.36
1994 4.25 4.45 4.96 5.37
1995 5.76 5.98 5.89 5.76
1996 5.62 5.52 5.57 5.58
1997 5.56 5.63 5.68 5.71
1998 5.70 5.66 5.64 5.46
1999 5.19 5.08 5.21 5.49
2000 5.80 6.18 6.47 6.52
2001 6.16 5.32 4.47 3.52
2002 2.96 2.75 2.63 2.31
2003 1.98 1.77 1.63 1.56
2004 1.47 1.44 1.67 2.00
2005 2.38 2.85 3.18 3.63
2006 4.03 4.53 4.93 5.11
2007 5.17 5.23 5.24 4.96
2008 4.18 3.11 2.77 2.54
2009 1.91 1.51 0.90 0.60
2010 0.56 0.56 0.51 0.46
2011 0.51 0.48 0.38 0.38
2012 0.38 0.36 0.35 0.32
2013 0.28 0.24 0.26 0.26
2014 0.24 0.22 0.24 0.25
2015 0.26 0.28 0.32 0.37
2016 0.46 0.55 0.60 0.68
2017 0.78 0.92 1.07 1.20
2018 1.51 1.90 2.16 2.40
2019 2.55 2.57 2.45 2.29
2020 2.03 1.36 0.84 0.63
2021 0.44 0.33 0.24 0.23
2022 0.32 0.75 1.35 2.07
2023 2.74 3.15 3.59 4.00
2024 4.30 4.55 4.71
Quarterly Apportionment Rates
Local Agency Investment Fund
48
TABLE 4
March June September December
2019 2.50 2.37 2.06 1.69
2020 0.98 0.25 0.15 0.03
2021 0.05 0.03 0.03 0.03
2022 0.16 1.37 2.75 4.62
2023 4.59 5.06 5.44 5.69
2024 5.43 5.39 5.34
CalTRUST Liquidity Fund
Quarterly Yield Rates
49
SARATOGA CITY COUNCIL
MEETING DATE:January 15, 2025
DEPARTMENT:Community Development Department
PREPARED BY:Bryan Swanson, Community Development Director
SUBJECT:Agreement with Lisa Wise Consulting, Inc.to review and update the Village
Design Guidelines for compliance with SB 35 and Housing Element Policy 3.3-
3 (Preserve the Historic Character of the Saratoga Village)
RECOMMENDED ACTION:
Authorize the City Manager to execute an agreement with Lisa Wise Consulting, Inc. (LWC) to
review and update the Village Design Guidelines for compliance with SB 35 and Housing Element
Policy 3.3-3 (Preserve the Historic Character of the Saratoga Village)in the amount of $153,854.
DISCUSSION:
On March 20, 2024, the City Council adopted the City of Saratoga 2023-2031 Housing Element.
Community Development Department (CDD) staff is now working to implement the Housing
Element’s Programs. These Programs, listed in Section 7 of the Housing Element,are specific
actions that the City is taking to address present and future housing needs in Saratoga. Each
Program includes a stated timeframe for implementation. The City has already completed
implementation of the first phase of our Housing Element Programs. In the next phase of Housing
Element implementation, CDD will continue to utilize consultants who specialize in specific
policy development.
CDD recommends an agreement with LWC to assist the City in codifying relevant guidelines for
design standards and related zoning amendments (Chapter 15 of the Saratoga City Ordinance)
required to implement the City of Saratoga’s 6th Cycle Housing Element program 3.3-3: Preserve
the Historic Character of Saratoga Village. The primary goal of this work is to develop and codify
objective design standards that implement chapters 1 through 6 of the 2019 Village Design
Guidelines documents.
The proposed scope assumes working with the current zoning and subjective Village guidelines to
make them objective. The work does not include any consideration of changing the amount of
housing in the Village area, up or down.
50
2 | P a g e
FISCAL IMPACT:
The General Plan Update Capital Improvement Project has available funds for this agreement.
ATTACHMENTS:
Attachment A – LWC Proposal
Attachment B - Proposed LWC Agreement
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983 OSOS STREET, SAN LUIS OBISPO, CA 93401 | (805) 595 1345 | LISAWISECONSULTING.COM | 1
City of Saratoga
Village Design Standards
Scope of Work and Project Budget
Prepared by Lisa Wise Consulting, Inc.
January 6, 2024
This Scope of Work and Project Budget prepared for the City of Saratoga describes a work
plan for preparation of design standards and related zoning amendments (Chapter 15 of the
Saratoga City Ordinance) required to implement the City of Saratoga’s 6th Cycle Housing
Element program 3.3-3: Preserve the Historic Character of Saratoga Village. The primary goal
of this work is to develop and codify objective design standards that implement chapters 1
through 6 of the 2019 Village Design Guidelines document.
SCOPE OF WORK
The Scope of Work below describes the work by task and includes associated meetings and
deliverables. All meetings are assumed to be conducted online via a video conferencing
platform, unless otherwise noted.
Task 1: Project Initiation, Analysis, and Recommendations
1A: Project Initiation Meeting . LWC will meet with City staff to discuss the goals and
priorities for the Village Design Standards Project (“Project”); finalize the work
program, timeline, and milestones; and clarify roles and responsibilities. At the
meeting, City staff will lead a discussion of built form in the Village. The discussion will
include:
• Examples of development that are appropriate to their context and valued by the
community;
• Examples that are considered by the City staff and the community to be
inappropriate or problematic;
• Recent plans or proposals that demonstrate desired and/or undesired design
elements or qualities;
• The level of community support for and adherence to the Village Design
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983 OSOS STREET, SAN LUIS OBISPO, CA 93401 | (805) 595 1345 | LISAWISECONSULTING.COM | 2
Guidelines; and
• Expectations for codifying the existing guidelines.
Following the Project Initiation Meeting, LWC will prepare a comprehensive summary
of the feedback received to document City staff’s direction on what is important from
a design perspective to the community.
1B: Analysis and Recommendations Memo (Draft and Final). LWC will analyze relevant
policies, standards, and guidelines and prepare a memo that summarizes the findings
and outlines recommendations for the zoning amendments. LWC will participate in
up to three 1-hour working meetings with City staff during the preparation of the
Analysis and Recommendations Memo. The Memo will include the following:
• Analysis of the City’s Village Design Guidelines chapters 1 through 6.
• Analysis of existing policy direction relevant to the Project, including policy
direction from the General Plan, Housing Element, Climate Action Plan, and other
policy documents as appropriate.
• Analysis of existing standards relevant to the Project, including recently adopted
objective design standards; other relevant design standards found in Chapter 15,
Zoning Regulations.
• Recommendations for the approach, content, and organization of the Village
Design Standards, including:
o A comprehensive list of topics to address in the new design standards. The list
will draw on topics that are addressed in the existing design guidelines and
Zoning Ordinance and issues identified in the Project initiation and analysis
work.
o How the new objective standards may be integrated into the existing Zoning
Ordinance in a user-friendly and intuitive way.
o Identification of amendments elsewhere in the Zoning Ordinance needed to
ensure consistency as new content is integrated into the existing Ordinance.
LWC assumes that City staff will make these amendments (refer to Optional
Task E if major amendments to the existing Zoning Ordinance are required).
After completing an Administrative Draft of the Analysis and Recommendations
Memo for staff review and comment, LWC will prepare the final Analysis and
Recommendations Memo based on a single set of consolidated, actionable, and non-
conflicting comments from City staff.
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983 OSOS STREET, SAN LUIS OBISPO, CA 93401 | (805) 595 1345 | LISAWISECONSULTING.COM | 3
Task 2: Public Engagement
2A: Stakeholder Interviews. LWC will hold virtual interviews (one-on-one or small group)
with up to 15 individual stakeholders about priorities, concerns, and ideas for Village
Design Standards. Stakeholders are anticipated to include local architects/designers,
developers, real estate professionals, neighborhood group representatives, Village
business owners, or other interested community members. City staff will be
responsible for identifying and contacting the stakeholders and scheduling the
interviews. LWC will lead the meetings, facilitate the discussion, and document
feedback received.
2B: Online Community Questionnaire. Working with the City, LWC will prepare an online
Community Questionnaire to spread awareness about the project and engage the
community in the preparation of the Village Design Standards. LWC will upload and
host the Questionnaire on the online Survey Monkey platform. The Questionnaire will
be primarily visual and designed to gain the most targeted information possible
without overburdening respondents. It will include a maximum of 20 multiple-choice
or ranked response questions and a maximum of two open-ended questions with
space to provide a short narrative response. The questionnaire is anticipated to be
“live” for at least four weeks in order to provide sufficient awareness and access for
the community to participate.
LWC assumes City staff will advertise and promote the questionnaire and ensure that
all community members (i.e., those that may not have access to a personal computer
or electronic device) are also able to access the Questionnaire. LWC will analyze the
Questionnaire responses and report on the results in a Community Questionnaire
Responses Summary Memo. The input gathered from the workshop will be reflected
in the Administrative Draft Amendments.
2C: Community Workshop. LWC will prepare for and lead one community-wide workshop
on the emerging Village Design Standards. The intent of the Workshop is to better
understand issues and preferences; present ideas and options; and solicit feedback
and guidance on emerging standards. LWC will present the current regulatory
requirements on residential development; highlight key design issues through
photographs, graphics, and diagrams; and provide examples of how peer
Task 1 Meetings
• Project Initiation Meeting
• Three 1-hour staff meetings on the findings of the Analysis and Recommendations Memo
Task 1 Products
• Project Initiation Meeting Summary
• Analysis and Recommendations Memo (Draft and Final)
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communities have addressed similar issues. The presentation will also include LWC’s
initial impressions and findings. Content will be introduced such that those with and
those without design backgrounds feel welcome and comfortable participating. Most
critically, LWC will listen to and learn about the community’s issues and concerns.
The workshop will include a presentation slide deck and interactive activities (live
polling, small-group discussions, etc.) to ensure a coherent, meaningful event that
allows all participants to lend their input to the emerging design standards.
Following the workshop, LWC will prepare a summary memo of the feedback
received. The input gathered from the workshop will be reflected in the
Administrative Draft Amendments.
2D: Joint Planning Commission/City C ouncil Study Session (1 ). LWC will prepare
materials/presentations for, and present in-person at, one Joint PC/CC Study Session
during the preparation of the Final Analysis and Recommendations Memo. The
presentation will summarize the community input received to date through the
Stakeholder Interviews, Community Questionnaire and Community Workshop, for
Joint Commission/Council review and confirmation. The input gathered at the Joint
Study Session will be reflected in the Final Analysis and Recommendations Memo.
Task 3: Administrative Draft Village Design Standards
3A: Working Meetings with City Staff. LWC will participate in up to six one-hour working
meetings with City staff during the development of the Village Design Standards.
Specific topics will be determined in coordination with staff.
3A: Administrative Draft Amendments. LWC will prepare Administrative Draft
Amendments that translate the existing Village Design chapters 1 through 6 into
illustrated standards for development throughout the Saratoga Village.
Consistent with the aim of the Design Guidelines document, the standards will
encourage pedestrian orientation, meet the needs of tenants, and complement and
contribute to the existing Village character and scale. While the scope and nature of
Task 2 Meetings
• Stakeholder Interviews
• Community Workshop
Task 2 Products
• Stakeholder Interview Summary (Word and PDF)
• Online Community Questionnaire
• Community Questionnaire Responses Summary Memo (Word and PDF)
• Community Workshop Summary Memo (Word and PDF)
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the standards will be determined in Task 1, LWC anticipates the work will address
specific design elements such as roof form, screening, architectural details,
entrances, open space design, façade articulation and visual interest, ground floor
elevation, window design, coverings/awnings, corner design, building materials and
colors, signage, and historic preservation.
LWC assumes that the Administrative Draft Amendments will be presented as new or
redlined sections of Chapter 15, Zoning. Alternatively, the Village Design Standards
may be provided in a new stand-alone document, to be referenced by the Zoning
Ordinance as appropriate. In either case, the standards will satisfy the State’s
requirements for Objective Design Standards in accordance with SB 330.
Task 4: Public Review Draft Village Design Standards
4A: Public Review Draft Amendments. LWC will prepare a Public Review Draft
Amendments based on a single set of consolidated, actionable, and non-conflicting
comments from City staff’s review of the Administrative Draft Amendments.
Task 5: Review, Adoption, and Final Village Design Standards
5A: Public Study Sessions (2). LWC will prepare materials/presentations for, and present
in-person at two public study sessions during the preparation of the amendments or
after the release of the Public Review Draft Amendments. The Study Sessions may be
Planning Commission Study Sessions, City Council Study Sessions, and/or Joint PC/CC
Study Sessions. The input gathered at these public meetings will be reflected in the
Hearing Draft Amendments as directed by City staff.
5B: Hearing Draft Amendments. Based on the feedback received at the Public Study
Sessions, LWC will prepare Hearing Draft Amendments. The document will be
produced in MS Word and PDF format.
Task 4 Products
• Public Review Draft Amendments (Word and PDF)
Task 3 Meetings
• Working Meetings with City staff (6)
Task 3 Products
• Administrative Draft Amendments (Word and PDF)
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5C: Planning Commission Public Hearing (1). LWC will prepare materials/presentations
for, and present in-person at, a Planning Commission public hearing to support
adoption of the Hearing Draft Amendments.
5D: City Council Public Hearing (1). LWC will prepare materials/presentations for, and
present in-person at, a City Council public hearing to support adoption of the Hearing
Draft Amendments.
5E: Final Village Design Standards Amendments. Based on the City Council’s final review
and adoption of the Hearing Draft Amendments and any final text changes provided
by City staff, LWC will prepare the final Village Design Standards Amendments. The
document will be produced in MS Word and PDF format for City staff and the City’s
online Code publisher.
Task 6: Optional Tasks
6A: Other Required Amendments to the Existing Zoning Ordinance. LWC will complete
needed additional major amendments elsewhere in the Zoning Ordinance to ensure
consistency and to fully integrate the new content into the existing Ordinance if City
staff are unable to make these amendments.
Budget estimate: $5,000
6B: Community Open House on Public Review Draft Standards. A community-wide Open
House will be held following the release of the Public Review Draft Amendments. At
the Open House, community members will have the opportunity to visit a community
multi-purpose or conference room, circulate around boards on easels, engage in
discussion with LWC, City planning staff, and each other, and post notes and ideas on
boards. Boards will be arranged by topic, with a planning team member at each group
of boards to answer questions and note feedback. The input gathered from the Open
House will be reflected in the Hearing Draft Standards.
Budget estimate: $12,000
Task 5 Meetings
• Public Study Sessions (2)
• Planning Commission Public Hearing (1)
• City Council Public Hearing (1)
Task 5 Products
• Hearing Draft Amendments (Word and PDF)
• Final Village Design Standards Amendments (Word and PDF)
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Project Budget
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983 OSOS STREET, SAN LUIS OBISPO, CA 93401 | (805) 595 1345 | LISAWISECONSULTING.COM | 8
Assumptions
This proposal is based on the following assumptions:
• All deliverables will be provided in electronic format unless specified as hard copy
with an associated number of copies.
• City staff will provide comments on draft materials as a single set of consolidated,
non-conflicting, and actionable comments. The City’s comments will include
comments from the City Attorney as appropriate as determined City staff. City
Attorney comments will be compiled with City staff comments when provided.
• City staff will prepare staff reports, resolutions, and notices for Planning Commission
and City Council meetings.
• City staffi will conduct all noticing as required by State law and provide any
translations or interpretation services.
• The City is responsible for identifying stakeholders and stakeholder groups,
scheduling and securing locations for interviews, workshops, study sessions and/or
public hearings, and sending invitations.
• The proposal acknowledges laws and statutes enacted at the time of its writing. The
parties will agree on amendments to the scope of services and budget that may
become necessary if any changes occur to applicable rulings and create requirements
that were unexpected at the time of the execution of this proposal.
• Budget for optional tasks dependent on finalized scope to be determined at time of
contract negotiations.
• Budget may be affected by finalized scope of work, additional analysis requests,
number of public meetings, number of hearings, number and timing of deliverables,
and number of staff meetings.
• The Scope of Work and budget do not include CEQA review or specialized studies.
59
JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV
Task 1: Project
Initiation,
Analysis, and
Recommen-
dations
Task 2: Public
Engagement
Task 3:
Administrative
Draft Village
Design Standards
Task 4: Public
Review of Village
Design Standards
Task 5: Review,
Adoption, and
Final Village
Design Standards
2025
City of SaratogaCity of Saratoga
Village Design StandardsVillage Design Standards
Project Schedule | January 6, 2025Project Schedule | January 6, 2025
Project Initiation Meeting
Final Village
Design
Standards
Amendments
Public Review Draft
Amendments
CC HearingHearing Draft
Amendments
PC HearingPublic Study Sessions
Working Meetings
Public MeetingMeeting Product Public HearingConsultant
Effort
Stakeholder Interviews
Community
Questionnaire Released
Final Analysis and
Recommendations Memo
Community
Workshop
Working Meeting
Administrative Draft
Amendments
Joint PC/CC
Study Session
Draft Analysis and
Recommendations Memo
Working Meetings
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Rev. 5/2023 City of Saratoga Services Contract Page 1 of 3
City of Saratoga
Standard Services Contract
This agreement is entered into at Saratoga, California by and between the City of Saratoga, a
municipal corporation (“City”), and ______________________________________
(“Consultant”), who agree that:
1. Purpose of Contract.
This is a contract for:
The purpose of the contract is more specifically described in Exhibit A of this agreement
(“Scope of Work and Payment Terms”). In the event of a conflict between (1) the “Scope of
Work and Payment Terms” in Exhibit A or any of the exhibits included in Exhibit A and (2)
the other terms of this agreement, the other terms of the agreement shall govern.
2. Term.
Start Date: End Date:
(If Start Date is left blank, start date will be
date last signed below.)
Or upon project completion, whichever
occurs first.
3. Payment. City shall pay Consultant for work product produced and any authorized
reimbursable costs pursuant to this agreement an amount not to exceed the total sum of:
$___________________________________________________.
If this contract is for more than one year, the maximum payment amount for each year is set
forth in Exhibit A.
Consultant agrees to comply with payment terms set forth in Exhibit A. Consultant is not
authorized to undertake any efforts or incur any costs whatsoever under the terms of this
agreement until receipt from City of a fully executed copy of this agreement.
4. Contract Administration. The authorized representatives of City and Consultant for
Contract administration are listed below. The City’s Primary Representative is the Administrator.
Consultant :
Consultant Name:
Contact Person:
Street Address:
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Rev. 5/2023 City of Saratoga Services Contract Page 2 of 3
City, State, Zip:
Telephone(s):
Email Address:
Saratoga Business
Lic. #:
(Contractor shall maintain a Saratoga Business License for the Term of this agreement)
City of Saratoga
Department:
Primary
Representative:
Street Address:
City, State, Zip:
Telephone:
Email Address:
5. Addresses for Notice. Notices or communications shall be given to the parties at the
addresses set forth in Section 4 (“Contract Administration”) unless otherwise designated in a
written notice to the other party. In addition, notices to City shall be copied to:
City Manager
City of Saratoga
13777 Fruitvale Avenue
Saratoga, CA 95070
City Clerk
City of Saratoga
13777 Fruitvale Avenue
Saratoga, CA 95070
These copies shall not constitute notice.
6. Change of Address. Any party hereto, by giving ten (10) days written notice to the
other, may designate any other address as substitution of the address to which the notice or
communication shall be given.
7. Insurance. Consultant agrees to procure and maintain insurance as required by the
provisions set forth in Exhibit B (“Insurance”). Certificates of such insurance and copies of the
insurance policies and endorsements shall be delivered to City within ten (10) days after being
notified of the award of the contract, and before execution of this agreement by the City.
8. General Provisions. City and Consultant agree to and shall abide by the general
provisions set forth in Exhibit C (“General Provisions”).
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9. Supplemental Provisions. If one or both boxes are checked below this agreement
includes supplemental provisions described in connection with the checked box(es):
This agreement is funded in whole or in part by an entity other than City. Consultant shall
comply with all rules and regulations required by such funding entity. Applicable funding
entity requirements are set forth in Exhibit D (“Funding Agency Requirements”).
Nothing in this paragraph or in the funding entity requirements shall be construed to
relieve Consultant of its duty to ensure that it is in compliance with all applicable laws
and regulations.
Exhibit E (“Special Requirements”) sets forth provisions regarding:
10. Exhibits. All exhibits referred to in this agreement are attached hereto and are by this
reference incorporated herein and made a part of this agreement.
11. Entire agreement. This agreement supersedes any and all agreements, either oral or
written, between the parties with respect to Consultant’s completion of the Scope of Work on
behalf of City and contains all of the covenants and agreements between the parties with respect
to the rendering of such services in any manner whatsoever. No amendment, alteration, or
variation of the terms of this agreement shall be valid unless made in writing and signed by the
parties hereto.
12. Authority to Execute agreement. Each individual executing this agreement represents
that he or she is duly authorized to sign and deliver the agreement on behalf of the party
indicated and that this agreement is binding on such party in accordance with its terms. This
agreement may be executed in counterparts, each of which shall be deemed an original, but all of
which taken together shall constitute one and the same instrument.
IN WITNESS WHEREOF, the parties hereto have executed this agreement.
Consultant City of Saratoga
Signature City Manager
Date:
Signer Name
ATTEST:
Signer Title
Date: City Clerk
Contract Description: Date:
APPROVED AS TO FORM:
City Attorney’s Office
Date:
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City of Saratoga Services Contract
Exhibit A – Scope of Work and Payment Terms
Consultant shall complete the scope of work and invoice the City in accordance with the
payment terms shown below:
AND/OR See Exhibit(s) A- incorporated by this reference.
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Payment Terms:
The payments specified in this paragraph shall be the only payments to be made to Consultant in
connection with Consultant’s completion of the Scope of Work pursuant to this agreement.
Reimbursable expenses shall be billed only at their actual cost. Consultant shall submit all
billings to City and City shall pay such billings in the manner specified in this paragraph.
Payment shall be made payable to Consultant and delivered to the address specified in Section 4
on pages 1 and 2 of this agreement. The making of any payment by City, or the receipt thereof
by the Consultant, shall in no way lessen the liability of the Consultant to correct or revise
unsatisfactory work, even though the unsatisfactory character of such work may not have been
apparent or detected at the time such payment was made. City may withhold payment to
Consultant in any instance in which the Consultant has failed or refused to satisfy any material
obligation provided for in this agreement. In no event shall City be liable for interest or late
charges for any late payments. Consultant shall submit invoices, not more often than once a
month during the term of this agreement, based on the cost for work performed in accordance
with the either the hourly rates or task-based rates in the Scope of Work and authorized
reimbursable expenses incurred prior to the invoice date. Invoices shall contain the following
information:
1.1 Serial identifications of bills, i.e., Bill No. 1;
1.2 The beginning and ending dates of the billing period;
1.3 A summary containing the total contract amount, the amount of prior billings, the
total due this period, percentage of work completed, the remaining balance
available for all remaining billing periods, and a brief description of work
completed during the billing period.
City shall make monthly payments, based on such invoices, for satisfactory progress in
completion of the Scope of Work, and for authorized reimbursable expenses incurred. City shall
not be obligated to pay Consultant for work performed that falls outside the Scope of Work.
-End of Exhibit A -
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Assumptions
This proposal is based on the following assumptions:
• All deliverables will be provided in electronic format unless specified as hard copy
with an associated number of copies.
• City staff will provide comments on draft materials as a single set of consolidated,
non-conflicting, and actionable comments. The City’s comments will include
comments from the City Attorney as appropriate as determined City staff. City
Attorney comments will be compiled with City staff comments when provided.
• City staff will prepare staff reports, resolutions, and notices for Planning Commission
and City Council meetings.
• City staffi will conduct all noticing as required by State law and provide any
translations or interpretation services.
• The City is responsible for identifying stakeholders and stakeholder groups,
scheduling and securing locations for interviews, workshops, study sessions and/or
public hearings, and sending invitations.
• The proposal acknowledges laws and statutes enacted at the time of its writing. The
parties will agree on amendments to the scope of services and budget that may
become necessary if any changes occur to applicable rulings and create requirements
that were unexpected at the time of the execution of this proposal.
• Budget for optional tasks dependent on finalized scope to be determined at time of
contract negotiations.
• Budget may be affected by finalized scope of work, additional analysis requests,
number of public meetings, number of hearings, number and timing of deliverables,
and number of staff meetings.
• The Scope of Work and budget do not include CEQA review or specialized studies.
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Rev. 5/2023 City of Saratoga Services Contract – Exhibit B Page 1 of 3
City of Saratoga Design Services Contract
Exhibit B – Insurance
The insurance requirements listed below that have an “” indicated in the space before the
requirement apply to this agreement together with the general requirements.
Modifications to the below requirements are shown in Exhibit E (“Special
Requirements”).
Contractor shall provide its insurance broker(s)/agent(s) with a copy of these requirements and
request that they provide certificates of insurance complete with copies of all required
endorsements to the Primary Representative listed in section 4 on page 2. During the term of this
agreement Contractor shall ensure that its broker(s)/agent(s) provide the Primary Representative
with updated certificates of insurance reflecting continued satisfaction of the requirements of this
agreement together with updated endorsements in the event of a change in the underlying
insurance policy(ies), with copies emailed to cityhall@saratoga.ca.us.
All endorsements shall be signed by a person authorized by that insurer to bind coverage on its
behalf. City has the right to require Contractor’s insurer to provide complete, certified copies of
all required insurance policies. As described in more detail below, the City, its officers, officials,
employees, agents, and volunteers are to be covered as insureds.
All certificates and endorsements must be received and approved by City before work
commences.
Insurance Requirements
Commercial General Liability Insurance covering commercial general liability on an
“occurrence” basis, including products and completed operations, property damage,
bodily injury, personal injury, and advertising injury with coverage minimum limits of
$2,000,000 per occurrence.
If a general aggregate limit applies, either the general aggregate limit shall apply
separately to this project/location or the general aggregate limit shall be twice the required
occurrence limit.
Auto Liability Insurance with coverage as indicated:
$1,000,000 combined single limit for bodily injury and property damage
$500,000 combined single limit for bodily injury and property damage
Professional/Errors and Omissions Liability (“E&O”) with coverage as indicated:
$1,000,000 per loss/ $1,000,000 aggregate
$2,000,000 per loss/ $2,000,000 aggregate
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Workers' Compensation as required by the State of California, with statutory limits, and
Employer’s Liability Insurance with a limit of no less than $1,000,000 per accident for
bodily injury or disease. Contractor shall submit to City a waiver of subrogation
endorsement in favor of City, its officers, officials, agents, employees, and volunteers.
If Contractor is not required to maintain Workers’ Compensation Insurance pursuant to
State law, Contractor shall file a verification of that fact with the Primary Representative.
All subcontractors used must comply with the above requirements except as noted below:
General Requirements
As to all of the checked insurance requirements above, the following shall apply:
1. Additional Insured Status and Primary Coverage. Contractor shall submit to City
an additional insured endorsement for its Commercial General Liability policy with
coverage at least as broad as ISO form CG 20 10 for ongoing operations, and coverage at
least as broad as ISO Form CG 20 37 for completed operations. For Auto Liability, the
policy shall contain, or be endorsed to contain, additional insured coverage for the City, its
officers, officials, employees, agents and volunteers. Any available insurance proceeds broader
than or in excess of the minimum insurance coverage requirements and/or limits specified in this
agreement shall be available to the additional insured. The requirements for coverage and limits
shall be (1) the minimum coverage and limits specified in this agreement; or (2) the broader
coverage and maximum limits of coverage of any insurance policy or proceeds available to the
named insured; whichever is greater. The additional insured coverage under Contractor’s policy
shall be ''primary and non-contributory" and will not seek contribution from the City’s insurance
or self-insurance and shall be at least as broad as ISO Form CG 20 01 04 13 and CG 20 38 04 13.
This requirement does not apply to errors and omissions insurance. Any failure to comply with
reporting provisions of the policies shall not affect coverage provided to the City, its officers,
officials, employees or volunteers.
2. Separation of Insureds. The Contractor’s insurance shall apply separately to each
insured against whom claim is made or suit is brought, except with respect to the limits of the
insurer's liability.
3. Deductibles and Self Insured Retentions. Any deductibles or self-insured retentions
must be declared to and approved by the City. At the option of the City, either (1) the insurer
shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its
officers, officials and employees; or (2) the Contractor shall procure a bond guaranteeing
payment of losses and related investigations, claim administration and defense expenses.
4. Umbrella or Excess Insurance. The limits of insurance required in this agreement may
be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or
excess insurance shall contain or be endorsed to contain a provision that such coverage shall also
apply on a primary and non-contributory basis for the benefit of City (if agreed to in a written
contract or agreement) before the City’s own insurance or self-insurance shall be called upon to
protect it as a named insured.
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5. Waiver of Subrogation. Contractor hereby grants to City a waiver of any right to
subrogation which any insurer of Contractor may acquire against City by virtue of the payment
of any loss under such insurance. Contractor agrees to obtain any endorsement that may be
necessary to effect this waiver of subrogation, but this provision applies regardless of whether
City has received a waiver of subrogation endorsement from the insurer.
6. Verification of Coverage. Contractor shall furnish the City with original certificates and
amendatory endorsements effecting coverage required by this Exhibit. All certificates and
endorsements are to be received and approved by the City before work commences. The City
reserves the right to require at any time complete, certified copies of all required insurance
policies, including endorsements effecting the coverage required by these specifications and
failure to exercise this right shall not constitute a waiver of any of City’s rights pursuant to this
agreement.
7. Maintenance of Coverage. Contractor shall not cancel, assign, or change any policy of
insurance required by this agreement or engage in any act or omission that will cause its insurer
to cancel any insurance policy required by this agreement except after providing 30 days prior
notice to the City. If an insurance policy required by this agreement is unilaterally cancelled or
changed by the insurer, Contractor shall immediately provide written notice to the City and
obtain substitute insurance meeting the requirements of this agreement. Nothing in this
paragraph relieves Contractor of its obligation to maintain all insurance required by this
agreement at all times during the term of the agreement.
8. Claims Made Policies. If any of the required policies provide claims-made coverage,
the coverage shall be maintained for a period of five years after completion of the contract.
Contractor may satisfy this requirement by renewal of existing coverage or purchase of either
prior acts or tail coverage applicable to said five-year period.
9. Acceptability of Insurers. The policy or policies required by this agreement shall be
issued by insurers admitted in the State of California and with a rating of at least A:VII in the
latest edition of Best’s Insurance Guide.
10. Subcontractors. Contractor agrees to include with all subcontractors in their subcontract
the same requirements and provisions of this agreement including the indemnity and insurance
requirements to the extent they apply to the scope of the subcontractor's work. Subcontractors
hired by Contractor shall agree to be bound to Contractor and City in the same manner and to the
same extent as Contractor is bound to the City under this agreement. Subcontractors shall further
agree to include these same provisions with any sub-subcontractor. Contractor shall provide
subcontractor with a copy of the indemnity and insurance provisions of this agreement as a part
of Contractor’s subcontract with subcontractor. Contractor shall require all subcontractors to
provide a valid certificate of insurance and the required endorsements included in the agreement
prior to commencement of any work and will provide proof of compliance to the City.
11. Special Risks or Circumstances. City reserves the right to modify these requirements,
including limits, based on the nature of the risk, prior experience, insurer, coverage, or other
special circumstances.
-End of Exhibit B-
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City of Saratoga Services Contract
Exhibit C – General Provisions
1. INDEPENDENT CONTRACTOR. City requires the services of a qualified consultant
to provide the work product described in Exhibit A (“Scope of Work and Payment
Terms”) because it lacks the qualified personnel to provide the specified work product.
Consultant is qualified to provide the required work product and is agreeable to providing
such work product on the terms and conditions in this agreement.
1.1 In General. At all times during the term of this agreement, Consultant shall be
an independent contractor and shall not be an employee of City. Consultant shall
complete the Scope of Work hereunder in accordance with currently approved
methods and practices in Consultant's field. No relationship of employer and
employee is created by this agreement between the City and Consultant or any
subcontractor or employee of Consultant. City shall have the right to control
Consultant only with respect to specifying the results to be obtained from
Consultant pursuant to this agreement. City shall not have the right to control the
means by which Consultant accomplishes services rendered pursuant to this
agreement. Any terms in this agreement referring to direction from City shall be
construed as providing for direction as to policy and the result of the Consultant’s
work only, and not as to the means by which such a result is obtained.
1.2 Non-Exclusive Contract. Nothing contained in this agreement shall be
construed as limiting the right of Consultant to engage in Consultant's profession
separate and apart from this agreement so long as such activities do not interfere
or conflict with the performance by Consultant of the obligations set forth in this
agreement. Interference or conflict will be determined at the sole discretion of the
City.
1.3 Standard of Care. Consultant shall complete the Scope of Work required
pursuant to this agreement in the manner and according to the standards observed
by a competent practitioner of the profession in which Consultant is engaged in
the geographical area in which Consultant practices its profession. All work
product of whatsoever nature which Consultant delivers to City pursuant to this
agreement shall be prepared in a substantial, first class and workmanlike manner
and conform to the standards of quality normally observed by a person practicing
in Consultant’s profession.
1.4 Qualifications. Consultant represents and warrants to City that the Consultant is
qualified to perform the services as contemplated by this agreement and that all
work performed under this agreement shall be performed only by personnel under
the supervision of the Consultant as an employee or, if authorized by the Scope of
Work, a subcontractor. All personnel engaged in the work shall be fully qualified
and shall be authorized, licensed and certified under state and local law to perform
such work if authorization, licensing or certification is required. The Consultant
shall commit adequate resources and time to complete the project within the
project schedule specified in this agreement.
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1.5 Use of City Equipment. City shall not be responsible for any damage to persons
or property as a result of the use, misuse or failure of any equipment used by
Consultant, or by any of its employees, even though such equipment be furnished,
rented or loaned to Consultant by City.
1.6 Payment of Taxes and Other Expenses. Should City, in its discretion, or a
relevant taxing authority, including, but not limited to the Internal Revenue
Service or the State Employment Development Division, determine that the
Consultant is an employee for purposes of collection of any employment taxes,
the amounts payable under this agreement shall be reduced by amounts equal to
both the employee and employer portions of the tax due (and offsetting any
credits for amounts already paid by the Consultant which can be applied against
this liability). City shall then forward those amounts to the relevant taxing
authority. Should a relevant taxing authority determine a liability for past
services performed by the Consultant for City, upon notification of such fact by
the City, the Consultant shall promptly remit such amount due or arrange with the
City to have the amount due withheld from future payments to the Consultant
under this agreement (again, offsetting any amounts already paid by the
Consultant which can be applied as a credit against such liability). Any
determination of employment status above shall be solely for the purposes of the
particular tax in question, and for all other purposes of this agreement, The
Consultant shall not be considered an employee of City. Notwithstanding the
foregoing, should any court, arbitrator, or administrative authority determine that
the Consultant is an employee for any other purpose, then the Consultant agrees to
a reduction in the City's financial liability so that the City's total expenses under
this agreement are not greater than they would have been had the court, arbitrator,
or administrative authority determined that the Consultant was not an employee.
2. COMMUNICATION AND NOTICES.
2.1 Communications with Designated Administrator. The Administrator
designated in Section 4 on page 1 of this agreement is authorized to receive
information, interpret and define City's policies consistent with this agreement,
and communicate with Consultant concerning this agreement. All correspondence
and other communications shall be directed to or through the Administrator or the
Administrator’s designee.
2.2 Communications and Notices on Compliance with Agreement. All notices or
communication concerning a party's compliance with the terms of this agreement
shall be in writing and may be given either personally, by certified mail, return
receipt requested, or by overnight express carrier. The notice shall be deemed to
have been given and received on the date delivered in person or the date upon
which the postal authority or overnight express carrier indicates that the mailing
was delivered to the address of the receiving party. The parties shall make good
faith efforts to provide advance courtesy notice of any notices or communications
hereunder via e-mail. However, under no circumstances shall such courtesy notice
satisfy the notice requirements set forth above; nor shall lack of such courtesy
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notice affect the validity of service pursuant to the notice requirement set forth
above.
3. CONTRACTOR NOT AGENT. Except as City may specify in writing, Consultant
shall have no authority, express or implied, to act on behalf of City in any capacity
whatsoever as an agent. Consultant shall have no authority, express or implied, pursuant
to this agreement to bind City to any obligation whatsoever.
4. BENEFITS AND TAXES. Consultant shall not have any claim under this agreement or
otherwise against City for seniority, vacation time, vacation pay, sick leave, personal time
off, overtime, health insurance, medical care, hospital care, insurance benefits, social
security, disability, unemployment, workers compensation or employee benefits of any
kind. Consultant shall be solely liable for and obligated to pay directly all applicable
taxes, including, but not limited to, federal and state income taxes, and in connection
therewith Consultant shall indemnify and hold City harmless from any and all liability
that City may incur because of Consultant's failure to pay such taxes. City shall have no
obligation whatsoever to pay or withhold any taxes on behalf of Consultant.
5. ASSIGNMENT PROHIBITED. The services to be performed by the Consultant are
personal in character and no party to this agreement may assign any right or obligation
under this agreement. Any attempted or purported assignment of any right or obligation
under this agreement shall be void and of no effect. However, with the consent of the
City given in writing, Consultant is entitled to subcontract such portions of the work to be
performed under this agreement as may be specified by City.
6. PERSONNEL. Consultant shall assign only competent personnel to complete the Scope
of Work pursuant to this agreement. In the event that City, in its sole discretion, at any
time during the term of this agreement, desires the removal of any such persons,
Consultant shall, immediately upon receiving notice from city of such desire of City,
cause the removal of such person or persons from work in connection with the Scope of
Work.
7. CONFLICT OF INTEREST.
7.1 In General. Consultant understands that its professional responsibility is solely
to City. Consultant represents and warrants that it presently has no interest, and
will not acquire any direct or indirect interest, that would conflict with its
performance of this agreement. Consultant shall not employ or subcontract with a
person having such an interest in the performance of this agreement.
7.2 Subsequent Conflict of Interest. Consultant agrees that if an actual or potential
conflict of interest on the part of Consultant is discovered after award, the
Consultant will make a full disclosure in writing to the City. This disclosure shall
include a description of actions, which the Consultant has taken or proposes to
take, after consultation with the City to avoid, mitigate, or neutralize the actual or
potential conflict. Within 45 days, the Consultant shall have taken all necessary
steps to avoid, mitigate, or neutralize the conflict of interest to the satisfaction of
the City.
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7.3 Interests of City Officers and Staff. No officer, member or employee of City
and no member of the City Council shall have any pecuniary interest, direct or
indirect, in this agreement or the proceeds thereof. Neither Consultant nor any
member of any Consultant’s family shall serve on any City board or committee or
hold any such position which either by rule, practice or action nominates,
recommends, or supervises Consultant's performance of the Scope of Work or
authorizes funding to Consultant.
8. COMPLIANCE WITH LAWS
8.1 In General. Consultant shall keep itself fully informed of and comply with all
laws, policies, general rules and regulations established by City and shall comply
with the common law and all laws, ordinances, codes and regulations of
governmental agencies, (including federal, state, municipal and local governing
bodies) applicable to the performance of the Scope of Work hereunder.
8.2 Licenses and Permits. Consultant represents and warrants to City that it has all
licenses, permits, qualifications and approvals of whatsoever nature which are
legally required for Consultant to practice its profession. Consultant represents
and warrants to City that Consultant shall, at its sole cost and expense, keep in
effect at all times during the term of this agreement any licenses, permits, and
approvals which are legally required for Consultant to practice its profession. In
addition to the foregoing, Consultant shall obtain and maintain during the term
hereof a valid City of Saratoga Business License.
9. WORK PRODUCT AND RECORDS
9.1 Property of City. All reports, data, maps, models, charts, studies, surveys,
photographs, memoranda or other written documents or materials prepared by
Consultant (“works”) pursuant to this agreement shall become, as between
Consultant and City, the property of City upon completion of the work to be
performed hereunder or upon termination of this agreement. Without limiting the
generality of the foregoing, if, in connection with services performed under this
agreement, the Consultant or its subcontractors create artwork, copy, posters,
billboards, photographs, videotapes, audiotapes, systems designs, software,
reports, diagrams, surveys, source codes or any other original works of
authorship, such works of authorship shall be works for hire as defined under
Title 17 of the United States Code, and all copyrights in such works are the
property of City. If it is ever determined that any works created by the Consultant
or its subcontractors under this agreement are not works for hire under U.S. law,
the Consultant hereby assigns all of its copyrights to such works to City, and
grants to City a royalty-free, exclusive, and irrevocable license to reproduce,
publish, use, and to authorize others to do so, all of Consultant’s rights in such
works and agrees to execute any documents necessary to effectuate such
assignment and license. The Consultant may retain and use copies of such works
for reference and as documentation of its experience and capabilities.
9.2 Intellectual Property. Consultant represents and warrants that it has the legal
right to utilize all intellectual property it will utilize in the performance of this
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agreement. Consultant further represents that it shall ensure City has the legal
right to utilize all intellectual property involved in and/or resulting from
Consultant’s performance of this agreement. Consultant shall indemnify and hold
City harmless from all loss and liability, including attorneys’ fees, court costs and
all other litigation expenses for any infringement of the patent rights, copyright,
trade secret or any other proprietary right or trademark, and all other intellectual
property claims of any person or persons in consequence of the use by City, or
any of its officers or agents, of articles or services to be supplied in the
performance of this agreement.
9.3 Records and Audits. Contractor and its subcontractors shall establish and
maintain records pertaining to this contract. Contractor’s and subcontractors’
accounting systems shall conform to generally accepted accounting principles,
and all records shall provide a breakdown of total costs charged under this
contract, including properly executed payrolls, time records, invoices and
vouchers.
Contractor shall permit City and its authorized representatives to inspect and
examine Contractor’s books, records, accounts, and any and all data relevant to
this Contract at any reasonable time for the purpose of auditing and verifying
statements, invoices, or bills submitted by Contractor pursuant to this contract and
shall provide such assistance as may be reasonably required in the course of such
inspection. City further reserves the right to examine and re-examine said books,
records, accounts, and data during the four-year period following the termination
of this Contract; and Contractor shall in no event dispose of, destroy, alter, or
mutilate said books, records, accounts, and data in any manner whatever for four
years after the termination of this Contract.
Pursuant to California Government Code Section 8546.7, the parties to this
Contract shall be subject to the examination and audit of representative of the
Auditor General of the State of California for a period of three years after final
payment under the contract. The examination and audit shall be confined to those
matters connected with the performance of this contract including, but not limited
to, the cost of administering the contract.
9.4 Use of Recycled Paper and Electronic Documents. Consultant shall prepare
and submit all reports, written studies and other printed material on recycled
paper to the extent it is available at equal or less cost than virgin paper.
Documents shall be printed on both sides of the page and City shall be provided
with electronic copies of documents (in Word or .pdf format) except where
unusual circumstances make it infeasible to do so.
10. CONFIDENTIAL INFORMATION. Consultant shall hold any confidential
information received from City in the course of performing this agreement in trust and
confidence and will not reveal such confidential information to any person or entity,
either during the term of the agreement or at any time thereafter. Upon expiration of this
agreement, or termination as provided herein, Consultant shall return materials which
contain any confidential information to City. Consultant may keep one copy for its
confidential file. For purposes of this paragraph, confidential information is defined as all
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information disclosed to Consultant which relates to City's past, present, and future
activities, as well as activities under this agreement, which information is not otherwise
of public record under California law.
11. RESPONSIBILITY OF CONSULTANT. Consultant shall take all responsibility for
the work, shall bear all losses and damages directly or indirectly resulting to Consultant,
to any subcontractor, to the City, to City officers and employees, or to parties designated
by the City, on account of the performance or character of the work, unforeseen
difficulties, accidents, occurrences or other causes to the extent predicated on active or
passive negligence of the Consultant or of any subcontractor.
12. INDEMNIFICATION. Consultant and City agree that City, its employees, agents and
officials shall be fully protected from any loss, injury, damage, claim, lawsuit, cost,
expense, attorneys fees, litigation costs, defense costs, court costs or any other cost
incurred in relation to, as a consequence of or arising out of or in any way attributable
actually, allegedly or impliedly, in whole or in part, to the performance of this agreement
as set forth below. Accordingly, the provisions of this indemnity provision are intended
by the parties to be interpreted and construed to provide the fullest protection possible
under the law to the City. Consultant acknowledges that City would not enter into this
agreement in the absence of the commitment of Consultant to indemnify and protect City
as set forth below.
12.1 General Indemnity. To the fullest extent permitted by law, Consultant shall
indemnify and hold harmless City, its employees, agents and officials, from any
liability, claims, suits, actions, arbitration proceedings, administrative
proceedings, regulatory proceedings, losses, expenses or costs (including, without
limitation, costs and fees of alternative dispute resolution and litigation) of any
kind whatsoever without restriction or limitation, incurred in relation to, as a
consequence of or arising out of or in any way attributable actually, allegedly or
impliedly, in whole or in part, to Consultant, or its employees, agents, or
subcontractors. All obligations under this provision are to be paid by Consultant
as they are incurred by the City.
12.2 Duty to Defend. In addition to Consultant’s obligation to indemnify City,
Consultant shall defend, in all legal, equitable, administrative, or special
proceedings, with counsel approved by the City, the City and its councilmembers,
officers, and employees, immediately upon tender to Consultant of the claim in
any form or at any stage of an action or proceeding, whether or not liability is
established. An allegation or determination that persons other than Consultant are
responsible for the claim does not relieve Consultant from its separate and distinct
obligation to defend. The obligation to defend extends through final judgment,
including exhaustion of any appeals. The defense obligation includes an
obligation to provide independent defense counsel if Consultant asserts that
liability is caused in whole or in part by the negligence or willful misconduct of
the indemnified party. If it is finally adjudicated that liability was caused solely by
the negligence or willful misconduct of an indemnified party, Consultant may
submit a claim to the City for reimbursement of reasonable attorneys’ fees and
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Rev. 5/2023 City of Saratoga Services Contract – Exhibit C Page 7 of 9
defense costs in proportion to the established comparative liability of the
indemnified party.
12.3 Limitation on Indemnity. Without affecting the rights of City under any
provision of this agreement or this Section, Consultant shall not be required to
defend, indemnify, and hold harmless City as set forth above for liability
attributable to the sole fault of City, provided such sole fault is determined by
agreement between the parties or the findings of a court of competent jurisdiction.
This exception will apply only in instances where the City is shown to have been
solely at fault and not in instances where Consultant is solely or partially at fault
or in instances where City's fault accounts for only a percentage of the liability
involved. In those instances, the obligation of Consultant will be all-inclusive and
City will be held harmless, indemnified, and defended for all liability incurred,
even though a percentage of the liability is attributable to conduct of the City.
12.4 Acknowledgement. Consultant acknowledges that its obligation pursuant to this
Section extends to liability attributable to City, if that liability is less than the sole
fault of City. Consultant has no obligation under this agreement for liability
proven in a court of competent jurisdiction or by written agreement between the
parties to be the sole fault of City.
12.5 Scope of Consultant Obligation. The obligations of Consultant under this or
any other provision of this agreement will not be limited by the provisions of any
workers' compensation act or similar act. Consultant expressly waives its statutory
immunity under such statutes or laws as to City, its employees and officials.
12.6 Subcontractors. Consultant agrees to obtain executed indemnity agreements
with provisions identical to those set forth here in this Section from each and
every subcontractor, sub tier contractor or any other person or entity involved by,
for, with or on behalf of Consultant in the performance or subject matter of this
agreement.
12.7 No Waiver. Failure of City to monitor compliance with these requirements
imposes no additional obligations on City and will in no way act as a waiver of
any rights hereunder. This obligation to indemnify and defend City as set forth
herein is binding on the successors, assigns, or heirs of Consultant and shall
survive the termination of this agreement or this Section. For purposes of Section
2782 of the Civil Code the parties hereto recognize and agree that this agreement
is not a construction contract. By execution of this agreement, Consultant
acknowledges and agrees that it has read and understands the provisions hereof
and that this paragraph is a material element of consideration. City approval of
insurance required by this agreement does not relieve the Consultant or
subcontractors from liability under this Section.
12.8 Relation to Insurance Obligations. The defense and indemnification obligations
of this agreement are undertaken in addition to, and shall not in any way be
limited by, the insurance obligations contained in this agreement.
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13. DEFAULT AND REMEDIES.
13.1 Events of default. Each of the following shall constitute an event of default
hereunder:
(a) Failure by Consultant to perform any obligation under this agreement and
failure to cure such breach immediately upon receiving notice of such
breach, if the breach is such that the City determines the health, welfare, or
safety of the public is immediately endangered; or
(b) Failure by either party to perform any obligation under this agreement and
failure to cure such breach within fifteen (15) days of receiving notice of
such breach (except for breaches subject to subparagraph (a), above);
provided that if the nature of the breach is such that the non-breaching
party determines it will reasonably require more than fifteen (15) days to
cure, the breaching party shall not be in default if it promptly commences
the cure and diligently proceeds to completion of the cure.
13.2 Remedies upon default. Upon any default, the non-defaulting party shall have
the right to immediately suspend or terminate this agreement, seek specific
performance and/or seek damages to the full extent allowed by law. City shall
have the right to contract with another party to perform this agreement
13.3 No Waiver. Failure by City to seek any remedy for any default hereunder shall
not constitute a waiver of any other rights hereunder or any right to seek any
remedy for any subsequent default.
14. TERMINATION. The City may terminate this agreement with or without cause by
providing 10 days’ notice in writing to Consultant. The City may terminate this
agreement at any time without prior notice in the event that Consultant commits a
material breach of the terms of this agreement. Upon termination, this agreement shall
become of no further force or affect whatsoever and each of the parties hereto shall be
relieved and discharged from the rights and obligations of this agreement, subject to
payment for acceptable services rendered prior to the expiration of the notice of
termination and delivery to City of any work in progress, completed work, supplies,
equipment, and other materials produced as a part of, or acquired in connection with the
performance of this agreement, and any completed or partially completed work which, if
this agreement had been completed, would have been required to be furnished to City.
Notwithstanding the foregoing and Section 2 on page 1, this Section and the provisions of
this agreement concerning insurance (Exhibit B), Funding Agency Requirements (as set
forth in Exhibit D if applicable), Work Product and Records, Confidential Information,
Responsibility of Consultant, Indemnification, Default and Remedies, Litigation, and
Jurisdiction and Severability shall survive termination or expiration of this agreement.
15. DISPUTE RESOLUTION. The parties shall make a good faith effort to settle any
dispute or claim arising under this agreement. If the parties fail to resolve such disputes
or claims, they shall submit them to non-binding mediation in California at shared
expense of the parties for at least 8 hours of mediation. If mediation does not arrive at a
satisfactory result, arbitration, if agreed to by all parties, or litigation may be pursued. In
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the event any dispute resolution processes are involved, each party shall bear its own
costs and attorneys’ fees.
16. LITIGATION. If any litigation is commenced between parties to this agreement
concerning any provision hereof or the rights and duties of any person in relation thereto,
each party shall bear its own attorneys’ fees and costs.
17. JURISDICTION AND SEVERABILITY. This agreement shall be administered and
interpreted under the laws of the State of California. Jurisdiction of litigation arising from
this agreement shall be in that state and venue shall be in Santa Clara County, California.
18. SEVERABILITY. If any part of this agreement is found to conflict with applicable
laws, such part shall be inoperative, null and void insofar as it conflicts with said laws,
but the remainder of this agreement shall be in full force and effect.
19. NOTICE OF NON-RENEWAL. Consultant understands and agrees that there is no
representation, implication, or understanding that the City will request that work product
provided by Consultant under this agreement be supplemented or continued by
Consultant under a new agreement following expiration or termination of this agreement.
Consultant waives all rights or claims to notice or hearing respecting any failure by City
to continue to request or retain all or any portion of the work product from Consultant
following the expiration or termination of this agreement.
20. PARTIES IN INTEREST. This agreement does not, and is not intended to, confer any
rights or remedies upon any person or entity other than the parties.
21. WAIVER. Neither the acceptance of work or payment for work pursuant to this
agreement shall constitute a waiver of any rights or obligations arising under this
agreement. The failure by the City to enforce any of Consultant’s obligations or to
exercise City's rights shall in no event be deemed a waiver of the right to do so thereafter.
-End of Exhibit C-
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1
SARATOGA CITY COUNCIL
MEETING DATE:January 15, 2025
DEPARTMENT:City Manager’s Department
PREPARED BY:Joan Pliego, Public Information Officer
SUBJECT:CivicPlus Contract Amendment for Website Services
RECOMMENDED ACTION:
Authorize the City Manager to execute a contract amendment with CivicPlus for additional
website services in the amount of $40,392 for a total contract amount not to exceed $146,359 for
a four-year term, ending January 17, 2029.
BACKGROUND:
On October 15, 2024, City Council approved the CivicPlus amended website services contract
agreement for a total of $105,967.Recently, City staff were introduced to a new CivicPlus
product that would fulfill the City’s needs for improved online forms, called Process
Automation and Digital Services (PADS).This purchase would increase the four-year contract
by $40,392, or an average of $10,098 per year over four years.
PADS will allow for better online interaction and correspondence with residents and businesses,
transform the City’s Forms Center module to improve user experience,and move the City closer
to Web Content Accessibility Guidelines (WCAG) 2.1 Level AA, as required by the Department
of Justice.State and local governments of 0 to 49,999 people must be in compliance with
WCAG by April 26, 2027. With the large body of work required to meet the WCAG compliance
deadline, now is an opportune time to integrate the new PADS module.
The City’s current Forms Center module has 141 public-facing forms for topics such as
Neighborhood Watch;committee/commission applications;special program and project
applications and comments;volunteer activity registration;Economic Vitality comments; City
Council comments and questions;and forms to Report a Concern, also known as the Fix It
Form. Over a period of four years, approximately 18,500 forms were submitted, averaging 4,625
forms per year. Notably, form submissions to the City Council over the past four years number
nearly 2,200.
PADS will replace forms the City developed in-house over the years with professional, pre-built
template forms;transform current forms into ADA-accessible and compliant PDFs; create
fillable PDFs;and streamline data sharing, workflow,and approvals across departments,among
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2
other features. It can also categorize comments submitted to the City Council to make it easier
for Council Members to search, reference, and respond to incoming citizen emails.
FISCAL STATEMENT:
The cost of the agreement over a period of four years including the proposed amendment is
$146,359. Adequate funds for the agreement are included in the 2024-25 operating budget.
CivicPlus Proposed 4 Year Amendment
Previous Contract Amount $105,967
Additional Funding for Amendment $40,392
Proposed Total Contract Amount $146,359
ATTACHMENTS:
Attachment A – Proposed Contract Amendment – January 2025
Attachment B – Contract Amendment – November 4, 2024
Attachment C – Original Standard Services Contract – September 13, 2016
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Rev. 5/2023 City of Saratoga Contract Amendment Page 1 of 2
City of Saratoga
Contract Amendment
This Contract Amendment is made at Saratoga, California by and between the City of Saratoga,
a municipal corporation ("City"), and _______________________________
("Contractor"), who agree that:
1.City and Contractor entered into an agreement dated ___________________
for _______________________________________________
(“Original Agreement”) and wish to amend the Original Agreement as set forth in the provisions
checked below. Terms not defined in this Contract Amendment shall have the meaning used in
the Original Agreement and the provisions of the Original Agreement shall apply to interpretation
and enforcement of this Contract Amendment.
Amended Term.
The Term of the Original Agreement commenced on the Effective Date and is hereby
extended through ___________________ (insert new termination date) or the
completion of the project, whichever occurs first, unless it is further extended by written
mutual agreement between the parties, provided that the parties retain the right to
terminate this Agreement as provided in Exhibit C to the Original Agreement.
Amended Scope of Work.
The Scope of Work terms included as Exhibit(s) ______________________
to the Original Agreement are hereby:
supplemented with additional Scope of Works terms included as Exhibit ______
to this Contract Amendment;
AND/OR extended to include providing the ongoing services referenced in the
Original Agreement for the duration of the amended term.
Amended Payment Terms.
The first sentence of section 3 of the Original Agreement setting forth the maximum
contract payment is hereby replaced with the following:
City shall pay Contractor for work product produced pursuant to this agreement an
amount not to exceed the total sum of
$_______________________________________________
for work to be performed and any authorized reimbursable costs.
AND/OR See Exhibit(s) ______
2.All other provisions of the Original Agreement remain unchanged by this Contract
Amendment.
CivicPlus Website Hosting and Support
CivicPlus
November 4, 2024
Website Hosting and Support
4
January 17, 2029
4 A
4
$146,359 (Year 1: $35,035; Year 2: $35,313; Year 3: $37,078; Year 4: $38,933)
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Rev. 5/2023 City of Saratoga Contract Amendment Page 2 of 2
3. Exhibits. All attachments to this agreement are by this reference incorporated herein and
made a part of this agreement.
Additional Exhibits:
IN WITNESS WHEREOF, the parties hereto have executed this Amendment.
Contractor City of Saratoga
Signature City Manager
Date:
Signer Name
ATTEST:
Signer Title
Date: City Clerk
Contract Description: Date:
APPROVED AS TO FORM:
City Attorney’s Office
Date:
CivicPlus Website Hosting and Support
Website hosting and support with the
addition of the CivicPlus Process Automation and
Digital Services product
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Exhibit A
Supplemental Scope of Work
In addition to the services described in the Original Contract, the Contractor shall provide the additional
product/service below.
CivicPlus Process Automation and Digital Services
The CivicPlus Process Automation and Digital Services product can provide professionally pre -built form
templates to replace the City’s current online forms, making them more user-friendly and ADA compliant;
create departmental workflows; and improve interaction and correspondence. The purchase includes
technical consulting and support during transition.
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11-04-2024
85
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11-04-2024
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SARATOGA CITY COUNCIL
MEETING DATE:January 15, 2025
DEPARTMENT:City Manager’s Office
PREPARED BY:Matt Morley, City Manager
SUBJECT:Out of State Travel –United States Conference of Mayors
RECOMMENDED ACTION:
Approve out of state travel for Mayor Aftab to represent the City of Saratoga at the United States
Conference of Mayors.
BACKGROUND:
Annually the United States Conference of Mayors holds a conference in Washington D.C. This
year’s conference takes place from January 17-19. The Council and Commission Expense Policy
requires City Council approval for out of state travel.
The Mayor has identified several priorities for his term, including 1) Traffic Safety; 2)
Neighborhoods; and 3) Community Vitality. Mayor Aftab has also reviewed the sessions
scheduled at the conference and identified a number of opportunities that are applicable and
beneficial to the City of Saratoga, including:
Key Transportation Priorities in the New Congress
Helping Small Businesses
The 2025 Tax Bill: Key Opportunities for Cities
Housing Priorities and Local Reforms
Leading Your City with Strategic Foresight
Current Issues in Criminal and Social Justice
Cybersecurity Challenges for Cities
First-Time Attendee Mayors Session
Combating Antisemitism, Islamophobia, and Other Forms of Hate and Extremism
FISCAL IMPACT:
The total cost for travel and lodging for this trip will be approximately $4471. Additional expenses
will include ground transportation and meals.Funding will be provided through the Mayor’s
allocation of Council Training ($4,050). Expenses above $4,050 will be paid by the Mayor through
his personal funds.
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SARATOGA CITY COUNCIL
MEETING DATE:January 15, 2025
DEPARTMENT:City Manager’s Office
PREPARED BY:Matt Morley, City Manager
SUBJECT:Economic Vitality Committee Ad Hoc Report
RECOMMENDED ACTION:
Approve the recommendations of the Economic Vitality Ad Hoc Committee.
BACKGROUND:
A written report by the Economic Vitality Ad Hoc Committee is in progress. The report will be
added to the amended agenda once it is complete.
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SARATOGA CITY COUNCIL
MEETING DATE:January 15, 2025
DEPARTMENT:City Manager’s Office
PREPARED BY:Belal Aftab, Mayor
Chuck Page, Vice Mayor
SUBJECT:Economic Vitality Committee Ad Hoc Report
RECOMMENDED ACTION:
Approve the recommendation of the Economic Vitality Ad Hoc Committee for a pilot project for
widened sidewalks along the frontage of Bella Saratoga including city funded design.
BACKGROUND:
The Economic Vitality Ad Hoc Committee recommends that the City Council proceed with a pilot
project to facilitate outdoor dining by widening sidewalks in collaboration with at least one
business. The pilot project would provide an opportunity to understand the requirements for
working with Caltrans, develop protocols for collaborating with interested businesses, and ensure
that Saratoga’s unique character is preserved. Following the pilot, the Council may consider
establishing a formal outdoor dining program.
Bella Saratoga has expressed interest in funding a pilot project to widen sidewalks to accommodate
outdoor dining. The proposed project would include approximately 45 to 75 feet of curbline (two
or three parking spots).While the exact loss of parking spaces will depend on the extent of the
sidewalk widening, the project could enhance pedestrian safety by improving site distance at the
crosswalk.
Discussions at previous Council meetings included the importance of reviewing conceptual design
drawings before making any decisions. The estimated cost for this work is $7,000. Bella Saratoga
has indicated a willingness to fund the design work but seeks assurance that the pilot project will
proceed to construction before committing to the investment. Alternatively, the City may fund the
conceptual design work, which would allow for stricter oversight of the design process.
The Committee recommends that staff be directed to proceed with the development of conceptual
designs funded by the City for the pilot project at the identified location. Staff should return to the
Council with the completed designs and responses to any outstanding questions for further review
92
and approval at a future meeting. Alternatively, the Council may direct Bella Saratoga to fund the
conceptual design work to limit the City’s financial exposure.
Looking ahead, the Council could consider allowing additional businesses to participate in
sidewalk extensions and outdoor dining initiatives on a case-by-case basis to minimize the impact
on parking and review designs. The Committee anticipates that the City will provide little to no
direct funding for sidewalk widening projects. At least a dozen businesses have expressed interest
in such a program, but the Committee anticipates a handful will ultimately participate, which aligns
with practices observed in neighboring cities.
FISCAL IMPACT:
Funding from City Council Discretionary Funds are available to fund the design portion of the
project.
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CITY OF SARATOGA
Memorandum
To: Members of the Saratoga City Council
From: Britt Avrit, City Clerk
Meeting Date: January 15, 2025
Subject: Written Communications, Item 2.1
Following publication of the agenda packet for the January 15, 2025, City Council Meeting, Written
Communications for Item 2.1 were submitted. The communications are attached to this memo.
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From:noreply@civicplus.com
To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; Matt Morley; Britt Avrit; Leslie Arroyo; Joan
Pliego
Subject:Online Form Submittal: Council Comments Form
Date:Wednesday, January 15, 2025 4:58:02 PM
CAUTION: This email originated from outside your organization. Exercise caution when opening attachments
or clicking links, especially from unknown senders.
Council Comments Form
Your Name Glenda Aune
Phone Number
Email Address
Subject Economic Vitality Committee Project - Jan 15, 2024 - Agenda
Item
Comments Hi,
My name is Glenda Aune and I have lived in Saratoga for over
forty (40) years.
I remember walking along Big Basin Way with other residents
about 35 years ago trying to decide where to plant trees along
the street. My husband and I even invested in a coffee shop in
downtown Saratoga years ago. It isn’t there anymore, but I have
always loved the downtown. And, I think the increase in outdoor
dining will slowly destroy our beautiful downtown and will not
significantly improve foot traffic.
So I ask you – How will you know this project works? I have
heard nothing to convince me this is a valid proof of concept.
While I may not completely understand the design plan for the
downtown Economic Vitality project, I am against widening the
sidewalks to accommodate outdoor dining. And, if a restaurant is
already doing well, I do not think this will prove that more outdoor
dining will help the City – it will just help that single restaurant
seat more people than they currently can.
And, to meet CA’s new “daylighting” law, we must remove
parking spaces within 20 feet of a crosswalk. This means that we
must already give up multiple parking spots along Big Basin
Way. Will this be in addition to the parking spots that we are
literally giving up for a restaurant?
And is this project fair? The restaurant may pay for the project,
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but what is the City going to do for other restaurants that don’t
need or want outdoor dining or can’t afford the investment?
And, how will you prove this works? I have used data throughout
my career -- what's the total, what's the rate, what's the increase
or decrease, etc. And, early on I learned my favorite quote that I
always rely on - "Numbers don't lie, but liars do numbers." I think
this is a modified version of a Mark Twain quote. And, basically it
says anyone can use any data to prove anything they want to
prove. The people using the data aren’t necessarily trying to lie
but their premise for the data may not be correct or the data may
suggest something to them that really isn’t true. And I think that is
what this project is going to do – if you have already decided
what you want to prove, the data may tell you that it works
whether it really does or not.
My advice is “be careful what you wish for and prepare for
unintended consequences."
Thank you.
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96
SARATOGA CITY COUNCIL
MEETING DATE:January 15, 2025
DEPARTMENT:City Manager’s Office
PREPARED BY:Matt Morley, City Manager
SUBJECT:City Owned Property
RECOMMENDED ACTION:
Review the listing of City Owned Property and provide further direction.
BACKGROUND:
At the City Council meeting on November 7, 2024, two City Council members (Aftab/ Zhao)
asked for a City Council item to discuss city owned property.As is typical, no further direction
was provided at the time.
Staff has compiled a list of City Owned properties (Attachment A). This list was generated through
the Cities Geographic Information System (GIS) and includes expected properties, such as parks,
parking lots, City Hall, etc. There are also a number of smaller remnant parcels.These parcels
generally have no value and are most often used as right-of-way.
The list includes the property Assessor Parcel Number as an identifying factor. In addition,
information on the zoning,and parcel size are included.
Council may wish to review the list and provide direction for staff follow up on any specific parcels
where further action is warranted.
ATTACHMENT:
Attachment A –City Owned Property List
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City Owned Property
APN SiteName Zoning Class Zoning District ParcelArea sf Parcel Size (acres)
366 05 033 Beauchamps Park HR HR 103301 2.37
386 02 019 Azule Park R1 R-1-12,500 180038 4.13
386 14 029 El Quito Park R1 R-1-10,000 289009 6.63
386 26 070 Prospect Center - Back Parcel R1 R-1-10,000 59231 1.36
386 26 071 Prospect Center - Front Parcel R1 R-1-10,000 58175 1.34
386 38 007 Kevin Moran Park R1 R-1-12,500 448082 10.29
386 43 039 Brookglen Park R1 R-1-12,500 31530 0.72
389 02 001 Congress Springs Park R1 R-1-12,500 128423 2.95
389 03 002 Congress Springs Park R1 R-1-12,500 292565 6.72
389 26 003 Quito Road (edge of road) R1 R-1-10,000 67 0.00
389 27 010 Trailhead and creek R1 R-1-12,500 8430 0.19
389 29 009 Gardiner Park R1 R-1-10,000 65747 1.51
389 29 010 Gardiner Park R1 R-1-10,000 2370 0.05
389 29 017 Gardiner Park R1 R-1-10,000 14985 0.34
393 20 048 Street - Via Real Drive R1 R-1-12,500 1835 0.04
393 21 014 Street - Via Real Drive R1 R-1-12,500 2805 0.06
393 24 027 Via Monte Drive (LLD Entrance) R1 R-1-20,000 7421 0.17
397 05 040 Vessing Road (end of road) R1 R-1-40,000 13313 0.31
397 05 106 Quito Road (edge of road) R1 R-1-40,000 442 0.01
397 05 108 Quito Road (edge of road) R1 R-1-40,000 1356 0.03
397 15 017 Allendale Ave (at Fruitvale) R1 R-1-20,000 5812 0.13
397 22 018 Blaney Plaza CH CH-1 4416 0.10
397 27 001 Neales Hollow MU MU-HD 10090 0.23
397 27 007 Saratoga-Sunnybale Rd - side of Roadway R1 R-1-10,000 12289 0.28
397 30 053 Central Park R1 R-1-20,000 1084891 24.91
397 40 011 St. Marcos Open Space R1 R-1-40,000 341900 7.85
397 40 029 St Marcos Open Space R1 R-1-40,000 68891 1.58
403 22 004 Friendship Park R1 R-1-40,000 22156 0.51
403 22 027 Friendship Park R1 R-1-40,000 4160 0.10
403 23 067 Ravenswood Park R1 R-1-10,000 19845 0.46
403 24 022 Quito Road (edge of road) None None 5086 0.12
407 16 008 Quito Road (edge of road) ROS R-OS* 3883 0.09
503 24 016 Parking - 4th Street CH CH-1 22225 0.51
1/8/2025 1 of 298
City Owned Property
APN SiteName Zoning Class Zoning District ParcelArea sf Parcel Size (acres)
503 24 018 Village Parking CH CH-1 404 0.01
503 24 026 Wildwood Park CH CH-1 2091 0.05
503 24 035 Saratoga Creek R1 R-1-15,000 6039 0.14
503 24 036 Saratoga Creek CH CH-1 22472 0.52
503 24 047 Village Parking CH CH-1 684 0.02
503 24 049 Saratoga Creek CH CH-1 7575 0.17
503 24 076 Village Parking CH CH-1 80219 1.84
503 25 031 Village Parking CH CH-1 38412 0.88
503 26 044 Wildwood Park R1 R-1-15,000 164064 3.77
503 48 045 Quarry Park ROS R-OS 1186893 27.25
503 55 076 Big Basin Way (edge of road) R1 R-1-40,000 24358 0.56
503 58 034 Foothill Park R1 R-1-12,500 38951 0.89
517 09 078 Village Parking RM R-M-3,000 18834 0.43
517 09 083 Village Parking CH CH-1 23437 0.54
517 10 048 Historical Park R1 R-1-10,000 42960 0.99
517 18 056 Montalvo Heights Dr (edge of road) R1 R-1-40,000 2646 0.06
517 32 001 Quarry Park ROS R-OS 1718935 39.46
517 36 010 Hakone R1 R-1-40,000 26491 0.61
517 36 011 Hakone R1 R-1-40,000 83316 1.91
517 36 012 Hakone R1 R-1-40,000 583245 13.39
1/8/2025 2 of 299
SARATOGA CITY COUNCIL
MEETING DATE:January 15, 2025
DEPARTMENT:City Manager’s Office
PREPARED BY:Matt Morley, City Manager
SUBJECT:2025 City Council Retreat Agenda
RECOMMENDED ACTION:
Review the agenda for the City Council Retreat scheduled for January 24, 2025 at Hakone
Gardens.
BACKGROUND:
The City Council traditionally meets at the beginning of each calendar year to discuss important
topics and plan for the year’s City Council meetings.
This year staff is proposing a retreat agenda that includes the following topics:
1.Budget Update
A review of past revenue and expenses, current year mid-year budget status, and a forecast
for the next fiscal year with a five year look ahead.
2.Capital Improvement Program Introduction
A review of the current Capital Improvement Program and a discussion of ongoing
priorities and potential new projects.
3.Council Priorities
A review of currently established Council Strategic Goals, additional information the
Council has requested over the last few months, and discussion of additional priorities or
programs that should be included for consideration in the upcoming budget discussions.
Topics include:
Business Renewal and Beautification Program
Scope Costs, process, and potential stakeholders for a marketing and promotion
plan
Scope Costs, process, and stakeholders for increasing the number of community
events in Saratoga
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Scope the costs, process, and stakeholder for developing a business database and
what the database would be used for.
Provide information to discuss potential ordinances related to registering vacant
space and the use of vacant space.
Automatic License Plate Readers in the Village – consider funding through a new
Business Improvement District
Mayor Rotation Policy
Funding for KSAR
4. Legislative Update
New State legislation that impacts Saratoga.
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CITY OF SARATOGA
Memorandum
To: Members of the Saratoga City Council
From: Britt Avrit, City Clerk
Meeting Date: January 15, 2025
Subject: Written Communications, Item 2.3
Following publication of the agenda packet for the January 15, 2025, City Council Meeting, Written
Communications for Item 2.3 were submitted. The communications are attached to this memo.
102
From:Matt Morley
To:Britt Avrit
Subject:FW: Jan 15 Meeting - Agenda Item 2.3 - Council Retreat Agenda
Date:Tuesday, January 14, 2025 2:01:15 PM
Resident comms for Wednesday.
From: Glenn Hendricks
Sent: Tuesday, January 14, 2025 1:55 PM
To: Matt Morley ; Belal Aftab ; Chuck Page ; Kookie Fitzsimmons ; Tina Walia ; Yan Zhao
Cc: Rosemary Wong ; Cindy Hendricks ; George Marcinkowski ; Waqar Hasan ; Hasan Lara (Shirin) ;
Peter Liou ; Terrie Creamer ; Mark Creamer
Subject: Jan 15 Meeting - Agenda Item 2.3 - Council Retreat Agenda
CAUTION: This email originated from outside your organization. Exercise caution when
opening attachments or clicking links, especially from unknown senders.
Hello City Manager, Mayor and Council,
I don't know if I will be able to attend the Jan 15, 2025 City Council meeting.
I have a comment/suggestion for Agenda Item 2.3 - 2025 City Council Retreat
Agenda.
We have all seen the terrible fire tragedy that continues to unfold in Southern
California.
There are many geographic, housing, and urban/wildlife interface similarities between
the fire locations in Southern California and with Saratoga.
Can you please add researching into fire dangers for Saratoga to your Council
Priorities? With the objective to report to the public about dangers, actions and
possible City Policy Changes to improve residents safety.
Fear
Building Codes
Housing Element
Fire Insurance Rates and Availability
Emergency Planning and Response
Risk Assessments
Impact to Housing Availability
Construction Costs
More hardening and removal of brush around homes and the side of roads
Evacuation Planning and Routes
***** Prior Comments sent to Council ***************
In talking with my neighbors, we are all interested in the information we see on the
news about the Fire Hydrants running out of water. I have also seen a comment by an
official that said "no urban water system in the State, could have maintained its water
pressure - given the circumstances".
It begs the question, what about our Fire Hydrant System, here in Saratoga?
Could you please work with County Fire and our Water provider and ask for; a public
report about how our water system would hold up if a major fire happened here in
Saratoga, or the surrounding communities?
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How many Hydrants do we have?
What would happen, if 10% or more of the Hydrants were activated at the same
time?
How long (hours) would the system be able to maintain pressure?
Does any other City or jurisdiction have precedence to get water before
Saratoga?
In a high water usage scenario, will there be any difference in water pressure
and water availability for the Hills verses the flat areas of Saratoga?
Thank you for looking into this?
Glenn Hendricks
104
SARATOGA CITY COUNCIL
COUNCIL ASSIGNMENTS
Mayor Belal Aftab
Association of Bay Area Government (ABAG) General Assembly
Santa Clara County Housing and Community Development Advisory Committee
Santa Clara County Library District Board of Directors
West Valley Mayors and City Managers Association
Saratoga Historical Foundation Board of Directors
Council Finance Committee
Vice Mayor Chuck Page
Hakone Foundation Board of Trustees
Santa Clara Valley Water Commission
West Valley Clean Water Program Authority Board of Directors
West Valley Solid Waste Management Authority Board of Directors
Saratoga Chamber of Commerce Board
Council Finance Committee
Council Member Kookie Fitzsimmons
Hakone Foundation Board of Trustees
Hakone Foundation Board Executive Board
KSAR 15 Saratoga Community Access Cable Television Foundation Board of Directors
Successful Aging Solutions & Community Consulting Board of Directors
Saratoga Sister City Committee Liaison
Council Member Tina Walia
Cities Association of Santa Clara County Board of Directors
Cities Association of Santa Clara County City Selection Committee
Cities Association of Santa Clara County Legislative Action Committee
Silicon Valley Clean Energy Authority Board of Directors
Council Member Yan Zhao
Silicon Valley Regional Interoperability Authority Alternate
Valley Transportation Authority Policy Advisory Committee
West Valley Sanitation District Board of Directors
Saratoga Ministerial Association
105