HomeMy WebLinkAbout01-24-2025 City Council Agenda Packet, amended 01-27-2025Saratoga City council Agenda – Page 1 of 2
SARATOGA
CITY COUNCIL SPECIAL MEETING
JANUARY 24, 2025
9:00 AM CITY COUNCIL SPECIAL MEETING
Saratoga City Hall | 13777 Fruitvale Avenue, Saratoga Ca 95070
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
Any member of the public will be allowed to address the City Council for up to three (3) minutes
on matters not on this Agenda. The law generally prohibits the Council from discussing or taking
action on such items. However, the Council may instruct Staff accordingly.
AGENDA ITEMS
Mid-Year Update, Five-Year Forecast, & Scenario Analysis
Recommended Action:
Receive a mid-year update, five-year forecast, and scenario analysis of future revenues.
Staff Report
Attachment A – 2025-26 Draft Budget Calendar
Attachment B – Mid-Year Update & Financial Forecast Presentation
Capital Improvement Program Preview
Recommended Action:
Receive a preview of the fiscal year 2025-26 Capital Improvement Program (CIP).
Staff Report
Attachment A – City Council adopted CIP Project Process Policy
Attachment B – CIP Review Package
Attachment C – CIP Presentation
Supplemental Memo - Written Communications (added 01-27-2025)
City Council Strategic Goals and Objectives
Recommended Action:
Review the adopted Council Strategic Goals and Priorities and discuss potential priority projects
or programs.
Staff Report
Attachment A - Strategic Goals and Priorities
Attachment B - Memo - Business Renewal and Beautification Program
Attachment C - Memo - Saratoga Marketing and Promotion Plan
Attachment D - Memo - Saratoga Community Events
Attachment E - Memo - Developing a business database
Attachment F - Memo - Vacant Commercial Space Registry
Attachment G - Memo - Security Cameras
Attachment H -KSAR Funding
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Saratoga City council Agenda – Page 2 of 2
Supplemental Memo - Written Communications (added 01-27-2025)
2024 Legislative Update
Recommended Action:
Accept staff report and provide direction to staff.
Staff Report
Attachment A – 2024 Legislative Update
Presentation Slides (added 01-21-2025)
ADJOURNMENT
CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA
PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT
I, Nora Pimentel, City Clerk for the City of Saratoga, declare that the foregoing agenda for the
meeting of the City Council was posted and available for review on MONTH 00, 0000 at the City
of Saratoga, 13777 Fruitvale Avenue, Saratoga, CA 95070 and on the City's website at
www.saratoga.ca.us.
Signed this 00th day of MONTH 0000 at Saratoga, California.
Nora Pimentel, MMC, City Clerk
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials
provided to the
City Council by City staff in connection with this agenda are available at the office of the City
Clerk at
13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of materials distributed to the
City Council
concurrently with the posting of the agenda are also available on the City Website at
www.saratoga.ca.us.
Any materials distributed by staff after the posting of the agenda are made available for public
review at
the office of the City Clerk at the time they are distributed to the City Council. These materials
are also posted on the City website.
In Compliance with the Americans with Disabilities Act, if you need assistance to participate in
this
meeting, please contact the City Clerk at 408/868-1269. Notification 24 hours prior to the
meeting will
enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28
CFR 35.102-
35.104 ADA title II]
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SARATOGA CITY COUNCIL
MEETING DATE:January 24, 2025
DEPARTMENT:Administrative Services
PREPARED BY:Ryan Hinchman, Administrative Services Director
SUBJECT:Mid-Year Update, Five-Year Forecast, & Scenario Analysis
RECOMMENDED ACTION:
Receive a mid-year update, five-year forecast, and scenario analysis of future revenues.
BACKGROUND:
The mid-year update estimates current fiscal year 2024-25 revenue and expenditures based on
actuals through December 2024 and projected trends for the remaining six months of the fiscal
year. Changes in the mid-year update compared to the budget include:
Revenues: +$2.2M
1.Charges for Services +$1.1M – reflects increased activity in permits and inspections as
well as increased cost recovery from the recent comprehensive fee study.
2.Interest Revenue +$0.6M – increase based on the December Federal Open Market
Commission (FOMC) which estimates the future Fed funds rate.
3.Property Taxes +$0.5M – based on the most recent Assessor’s Office Roll showing
secured property value in Saratoga growing at 5.46% compared to prior year.
Expenditures: -$0.5M
1.Contract Services -$0.3M – $130K savings from tree inventory contract, and other
contract savings from lower than anticipated costs during the bidding process.
2.Operating Expenses -$0.1M – savings from not holding a City Council election
3.Salaries & Benefits -$0.1M –savings from lower paid time off (PTO) buyback and
temporary staff.
The total impact of these changes increased net operations (revenues less expenses) by $2.7M. The
2024-25 budget included a $3.2M transfer to capital from the general fund’s future capital reserve.
The $2.7M savings from net operations will be used to replenish the capital reserve for next fiscal
year.
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DISCUSSION:
The mid-year update serves as the foundation and base year for the five-year forecast. Trends and
historical changes are then used to project future growth of revenue and expenditures. These
estimates help identify potential risks and opportunities in the near future.
The table below outlines key assumptions in the five-year forecast:
Category Forecast Growth
Property Tax 5.5%
Total Revenue 3.8%
Public Safety 9%
Contract Services 9%
Insurance Premiums 25%
Total Expenditures 4.9%
The forecast assumes the City will maintain status quo services levels, and that revenue and
expenditures grow at historical rates. The forecast is preliminary and dynamic, subject to ongoing
refinement based on new information and changing circumstances.
Expenditure growth is forecast to outpace revenue growth, creating a structural deficit. This
structural challenge poses a risk to the City’s future financial position, and proactive monitoring
will help identify opportunities to improve the future financial outlook. The forecast initiates the
budget-building process for the upcoming fiscal year.
Scenario Analysis
Saratoga is reliant on a handful of revenue sources to fund City services, with property tax and
charges for services making up 80% of the general fund revenue. Because of this, small changes
in revenue sources have large impacts on the City. Staff have developed three revenue scenarios
showing how future deficits are impacted by changes in the following key revenue assumptions:
1. Property Tax
2. Charges for Service
3. Interest Revenue
4. Additional Funding
Budget Process
The annual budget process starts with the Council retreat and progresses through several months,
culminating in budget adoption in June. Attachment A outlines key meetings and decision points
for the 2025-26 budget preparation process.
ATTACHMENT:
Attachment A – 2025-26 Draft Budget Calendar
Attachment B – Mid-Year Update & Financial Forecast Presentation
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City of Saratoga Attachment A
2025-26 Budget Calendar (Subject to Change)
2025-26 BUDGET PROCESS TIMELINE
1/24/25
City Council Retreat
Mid-year update, 5-year financial forecast, Scenario Analysis, Capital
Improvement Program Preview
Feb 2025
(date tbd)
Finance Advisory Committee
Financial Policies – Comprehensive review & update of City Council adopted
financial policies. Establish meeting schedule – (dates, times, tentative topics)
Receive the DRAFT Budget Calendar
2/19/25 City Council
CIP Prioritization Meeting
Mar 2025
(date tbd)
Finance Advisory Committee
Draft Financial Policies, Potential Fee Schedule updates
April 2025
date (tbd)
Finance Advisory Committee
Final Draft Financial Policies updates – recommendation for City Council action,
2025-26 preliminary budget
4/2/2025 City Council
Capital Improvement (CIP) projects funding, final review
4/16/2025 City Council
Fee Schedule Public Hearing
May 2025
Date (tbd)
Finance Advisory Committee
2025-26 draft Proposed Operating Budget
Review enabling 2025-26 Resolutions: Gann Limit, General Obligation (GO) Bond
Rate, and Arrowhead Assessment review
Proposed Summer recess (June through August)
5/21/25 City Council
2026 Proposed Budget Public Hearing
6/18/2025
City Council
2026 Operating and Capital Budget Adoption
Enabling Resolutions adopted
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Presented by Ryan Hinchman, Administrative Services Director
Mid-Year Update & Financial Forecast
1/24/25
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2
City Council Annual Retreat
9:30 - Call to Order
Presentations
Mid-Year Update & Financial Forecast
Capital Improvement Program Preview
January 24th, 2025
11:30/12:00 – Lunch
Discussions
Council Priorities
Legislative Update
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Mid-Year Update & Forecast Topics
3
1.Looking back - five years of financial results
2.Mid-year update 2024-25
3.Five -Year Financial Forecast
4.Revenue scenario analysis
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Today’s Key Take-aways
The City’s financial
outlook stabilized
from prior years
01
Future expenses
outpace revenue
growth . City will
face financial
challenges in the
near future
02
The City is reliant
on a handful of
revenue sources.
Changes in these
sources have
significant impact
03
4 9
Five Years Financial
Results
5 10
Looking Back: Five Years of Actuals
The financial outlook of the City was highly uncertain
IN 2019-20 COVID LED TO $1.4M DEFICIT IN THE
GENERAL FUND
OVER THE NEXT THREE YEARS, ONE-TIME
FEDERAL FUNDS HELPED OFFSET DECLINES IN
CHARGES FOR SERVICES AND RISING INFLATION
IN 2023-24 SOLID WASTE REVENUE OF
$1.6M/YEAR BELIEVED TO BE AT RISK WITH THE
ZOLLY VS. OAKLAND CASE
In 2019-20 COVID
declining revenues
led to $1.4M deficit
in the general fund
For 3 years, cost containment &
one-time funds balanced budgets:
CARES Act $400K
Rule 20A credits $1.2M
ARPA $7.2M
In 2023-24 solid waste
revenue of $1.6M/year
was believed to be at
risk with the Zolly vs.
Oakland case
6 11
2023-24, A Year of Change
Nexus study justified the $1.6M solid waste revenue
Council took actions to improve financial outlook:
1.Comprehensive user fee study to increase cost recovery
2.Approved allocating a portion of the investment portfolio to
CalTRUST to gain exposure to asset classes
*Although user fees and interest increased revenue in 2023-24,
they are cyclical, and outside of the City’s direct control
7 12
2024-25 Mid-Year
Update
8 13
$19.8M,
60%$6.6M,
20%
$2.6M, 8%
$1.2M, 4%$2.6M, 8%
Property Tax
Charges for Service
Other Tax
Franchise & Surcharges
Other Revenue
Total Revenue $32.8M
Mid-Year Update: Revenues
Increased Revenue
Charges for Services $1.1M
Interest Revenue $0.6M
Property Taxes $0.5M
Total Revenue $2.2M
9 14
Expenditures $30.1M
Mid-Year Update: Operating Expense
Expense Savings
Contract Services $0.3M
Operating Expenses $0.1M
Salaries & Benefits $0.1M
Total Expenditures $0.5M
10
$10.1M,
34%
$8.8M,
29%
$4.3M,
14%
$2.5M,
8%
$4.4M, 15%
Salaries & Benefits Public Safety
Internal Services Contract Services
Other Expense
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Budget Forecast Variance
Total Revenue 30.6 32.8 2.2
Operating Expense 30.6 30.1 -0.5
Surplus / (Deficit)0.0 $2.8 2.7
2024-25 Mid-Year Update (in $ millions)
•Forecast higher revenue and lower expenditures will
replenish capital reserves
11
Transfer to Capital 3.2 3.2 0.0
Use of Capital Reserves 3.2 0.4 2.7
16
Five-Year Financial
Forecast
12 17
Revenues
13 18
14
Total Property Tax Growth
•From 2009 - 2024, total property tax has grown at 5.7%/year
•Future property tax growth is assumed at 5.5%
0.5%
-2.0%
3.2%
6.2%
8.5%9.6%8.3%
6.2%
8.0%9.3%
6.1%
8.3%7.0%4.8%4.6%
2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024
Total Prop. Tax Compound Growth
5.7%
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Interest Revenue
A 1% decrease in
interest is about -$0.4M
interest revenue/year
15
Currently, $5M of ARPA
funds earning interest
will be spent down over
the next year2.5%
3.0%
3.5%
4.0%
4.5%
5.0%
5.5%
2024 2025 2026 2027 2028 2029
June Fed Funds Dec Fed Funds
Interest revenue is forecast to
decline in future years.
20
Total Revenue Forecast
Total
revenue
growth
3.8%
16
0.0
5.0
10.0
15.0
20.0
25.0
30.0
35.0
40.0
Property Tax Charges for Service
Other Tax Franchise & Surcharges
Other Revenue
(In $ millions)
21
Expenditures
17 22
Contract Services & Public Safety
Contract Services
Tree trimming
Parks & landscaping
Median upkeep
Cost recovery program staffing
Public Safety
SC County Sheriff: 1,429 sworn officers
Flexible resource deployment for City
SC County Animal Control services
18
These services total 37% of Operating Budget
23
-
2.0
4.0
6.0
8.0
10.0
12.0
14.0
16.0
2020 2021 2022 2023 2024 2025 2026 2027 2028 2029
Contract Services Public Safety
Contract Services & Public Safety
Current Sheriff
contract expires
6/30/2026
•Contract Services
and Public Safety
have grown at 9%
per year.
•Cost doubles over 10
years
19
(In $ millions)
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20
1.Insurance premiums have
grown by 30% per year for the
last 5 years due to changes in
the insurance market
2.Forecast 25% increase per year
3. Insurance was 2% of expense
in 2020, it will be 10% in 2029
Total Insurance Premiums (In $ millions)
The City participates in PLAN JPA
for insurance services
Budget meeting in March to
discuss future cost increases
-
0.5
1.0
1.5
2.0
2.5
3.0
3.5
4.0 (In $ millions)
25
Total Operating Expense Forecast
Expenditure
growth
6.3%
21
0.0
10.0
20.0
30.0
40.0
Salaries & Benefits Public Safety
Internal Services Contract Services
(In $ millions)
26
3.5
2.9 3.0
3.9 3.5 3.2 3.6 3.5 3.5 3.5
Transfers to Capital
22
*With few dedicated funding sources for capital projects, the use of General
Fund reserves are used
1.Priority & dedicated
projects
2.Existing projects:
additional Funding
3.Nominated projects
Transfers from general
fund to capital include:
(In $ millions)
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23
5-Year Forecast
•The 5-year forecast shows
expense growth
outpacing revenue
growth which leads to
deficits
•Without additional
funding, the City will
need to make strategic
decisions to balance the
budget in future years
(In $ millions)
20.0
25.0
30.0
35.0
40.0
45.0Operating Expense Op & Capital Expense Revenues
28
Scenario Analysis
24 29
25
Scenario analysis is useful to show the impact of potential changes to key
assumptions
Scenarios provide a range of potential outcomes, and demonstrate
the magnitude of changes in key revenue assumptions
3 revenue scenarios. The forecast serves as the base scenario with a
“High” and “Low” revenue scenario using assumption changes in:
Scenario Analysis
Property Tax
Charges for Service
Interest Revenue
Additional Funding
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Property Tax Sensitivity
Property tax includes $1M of excess ERAF which is at risk of claw back by the state
Every 1% increase in
annual property tax
growth is about $2.2M
over 4 years
Although outside of the
City’s control, annual
growth rate in property
tax is material
(In $ millions)
18.0
20.0
22.0
24.0
26.0
28.0
2023 2024 2025 2026 2027 2028 2029
5.5% Forecast 6.5% Growth
7.5% Growth 8.5% Growth
31
Revenue Scenarios
Low Scenario Annual Impact
Excess ERAF (1,000,000)
Interest Revenue (500,000)
Charges for services (500,000)
Total (2,000,000)
High Scenario Annual Impact
Charges for services 300,000
Property Tax Growth 6.5%200,000
Additional Funding 2,000,000
Total 2,500,000
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Low Scenario Assumptions:
State claws back excess ERAF
Interest rates fall by 1.2%
Building activity declines
High Scenario Assumptions:
Building activity increases
Property tax grows +1% to forecast
Additional outside funding source is
introduced
32
Revenue Scenarios
28
30.0
32.0
34.0
36.0
38.0
40.0
42.0
44.0 High Low Base
High - $1.5M additional
funding, 6.5% property tax
growth and increased
charges for services
Base - 5-year financial
forecast
Low - $1M in excess ERAF
clawed back by state, lower
interest revenue and
charges for services
33
Scenario Deficits
29
High – No cumulative defict
with additional funding and
increased property tax
Base - 5-year financial
forecast deficits
Low – significant deficits
-8.0
-6.0
-4.0
-2.0
0.0
2.0
2025 2026 2027 2028 2029
High Low Base
34
Summary
Future expenses are forecast to outpace revenue growth
We are reliant on a handful of revenue sources
Small changes to revenue sources have significant impacts
on future financials
30
From 2019-20 thru 2023-24, one-time funds, cost
containment, and increased revenue helped financial results
35
Future Refinements
2025-26 budget balancing measures (ongoing)
Property tax and interest earnings (May)
Personnel costs (TBD)
Liability insurance (March, June)
31
Forecast is intended to be organic, changing as new information
is available and events (foreseen and unforeseen) unfold
36
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SARATOGA CITY COUNCIL
MEETING DATE:January 24, 2025
DEPARTMENT:Administrative Services
PREPARED BY:Ryan Hinchman, Administrative Services Director
SUBJECT:Capital Improvement Program Preview
RECOMMENDED ACTION:
Receive a preview of the fiscal year 2025-26 Capital Improvement Program (CIP).
BACKGROUND:
The City Council’s CIP Project Process Policy, Attachment A, outlines the process for City
Council consideration of the CIP component of the City’s annual budget including the following:
CIP Project Review Package, provided in Attachment B. The document is preliminary and
subject to change.
Capital Project Review Meeting scheduled in February. This initial review affords City
Council the opportunity to discuss projects at their discretion, seek consensus for additions,
deletions, or modifications to the CIP Project Review Package in preparation for the CIP
Prioritization Session.
CIP Prioritization final review, tentatively scheduled for April 2nd.
With few dedicated funding sources for capital projects, the City relies on general fund capital
reserves to fund many projects. Prioritizing project funding occurs in February, final review in
April, and adoption in June.
ATTACHMENT:
Attachment A – City Council adopted CIP Project Process Policy
Attachment B – CIP Review Package
Attachment C – CIP Presentation
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Capital Improvement Program (CIP)
Project Process Policy
This procedural policy defines how a project moves through the CIP Budget Funding process: from
the initial project idea, through project development, to the Council’s CIP Project Review and CIP
Budget Study Session meetings, and if successful, into the Capital Budget as a funded project.
The CIP project development stage of the policy takes different tracks, depending upon whether the
project idea is staff driven or Council nominated. These two paths are discussed separately below,
until the tracks converge for CIP Project Review Meeting.
Staff Project Development
1. CIP Project Initiation
As a function of staff’s day-to-day work, infrastructure improvements, large-scale repairs, and
ongoing maintenance and replacement projects are identified as potential capital improvements.
These are often highly visible and tangible public assets such as street repaving, retaining walls,
or park and trail improvements. However, many essential CIP projects are less noticeable,
including storm drain repairs, electrical or irrigation upgrades, or ADA enhancements. Other
projects are intangible administrative or technology improvements and, in most cases, invisible
to the general public, such as code updates/revisions, software and process improvements, or
economic vitality programs.
Staff discusses CIP project ideas with the appropriate Director or City Manager for feedback and
refinement. Ultimately, projects need clearly defined boundaries to identify project
requirements, specifications, and resources. While this is not always feasible in the initial stages
of project development, the understanding that a project will eventually require a clear and
specific scope will encourage better preparation for discussing the project idea and moving it
through the approval process. After receiving initial approval, staff moves into the idea
development stage.
2. Idea Development
To move the idea forward, staff will analyze and articulate the project’s scope, political impacts,
priority factors, resource requirements, and any other relevant considerations.
a. Project Scope – Scope may include the description, project size and location parameters,
project purpose, and goals or deliverables, such as products, services, or results. Project
justifications and assumptions should support the project’s purpose and definition, and may
include cost-benefit analysis, risk assessments, funding availability, or even community
desirability factors.
The scope should clearly state if a project is to be funded and/or completed in phases rather
than as a singular body of work. If a phased project, information regarding future phases
and total costs should be included. For instance, a design project should include information
on the intended project’s construction phases and total estimated cost.
If the project is ongoing infrastructure maintenance such as a roof replacement, or a program
project such as a General Plan element update, this too should also be clearly noted. In the
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scope description, constraints or restrictions may help to identify project limitations. And in
some cases, project scope may be clarified by exclusions – statements about what the
project will not accomplish or produce.
Project Scope defines a commitment to produce a body of work or end-product with the
resources provided under the stated assumptions. The written scope helps to manage
expectations and provide clarity to the involved parties, reduce confusion and failure, prevent
scope creep, and provide transparency to the community.
b. Political Considerations - Knowledge of historical information, which attests to the
necessity of Council/staff communication is of vital importance in project development.
Understanding historical context and past projects will help to determine whether a new
project has come up for consideration in the past, or why it was not completed previously.
Have circumstances changed? Or are there lessons to be learned from a past project
proposal?
Another consideration includes knowing whether a project might be controversial. Is there
a segment of the community strongly opposed to, or strongly supportive of this specific
project? Will this project prompt demand for further funding or resources? Have similar
projects been completed in another part of the city? Determine why this project should be
considered a priority over others, and whether the project’s cost or benefits would be
supported by the community.
c. Priority Factors - Project priority is an important consideration in the CIP approval decision.
Ultimately, Council wants to support those projects that are of higher priority than others
since there will never be enough money or resources to do every project. Decision criteria
may include factors such as:
• Health and Safety Issues
• Imminent failure of structure/system
• Short-term cost of repair vs. long-term cost of replacement
• Availability of external or dedicated funding
• Efficiencies
• Federal or State mandates
• Business or community support
• Impacts if project is not undertaken
The severity of priority criteria is considered in the decision-making process. For instance,
a project that falls under the “Imminent Failure of Structure/System” criteria is assessed to
determine whether there are safety issues, or if immediate repairs would provide significant
replacement or maintenance savings. Another consideration would occur with Federal or
State mandated projects. There may be little impact as to whether the mandate is met, or
there may be severe fines or risk of lawsuits for lack of timely completion. As a result, project
priority is based on the overall assessment of the collective circumstances; many factors
contribute to priority decisions and Council cannot rely upon a clear hierarchical order upon
which to base their decisions.
d. Project Resources - In the City’s project development discussions, resources typically refer
to financial funding. However, resources may also refer to staff time, equipment and
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materials, community/stakeholder participation or support, space requirements, information
technology services, or some other type of support or contribution needed for a project to be
successful.
Funding plays a critical role in project development. In many cases, lower priority projects
are approved ahead of higher priority projects simply because there is designated funding
available for the lower priority projects. The ability to leverage designated funding with grant
funding for a project proposal greatly increases the likelihood a proposed project will be
approved. Overall, a project funded solely by Capital Project Reserve money needs to be
more competitive due to funding limitations and the number of projects competing for the
same pot of funds.
An additional component of project resource considerations are the unstated resources
(identified above) required in project construction or implementation. For instance, staff time
is limited, and time spent working on one project prevents staff time being spent on another
project. Project timing and staff time requirements are therefore an important component of
the number and types of projects brought to Council for review.
Other Considerations - Numerous other factors, not mentioned above, are also taken into
consideration when assessing a project idea. For example:
a. Can the City afford the ongoing operating budget increases to maintain or implement the
project?
b. Does the project provide operational efficiencies or cost savings?
c. Are there environmental concerns?
d. Does it enhance the community’s art, education, or cultural resources?
e. What impacts are there if the project requires development to be staged in phases?
f. Are there risk management concerns, or legal liability issues?
g. Is there strong community interest in this project?
h. Does the project contribute toward economic vitality?
Each project will differ, meaning analysis is specific to the circumstances, and diligent
research and thought should be put into developing project scope and justification.
In summary, the goal of idea development is to identify, quantify, and assess a project
comprehensively. This effort is intended to ensure that a proposed project is well thought-
out, developed, and articulated thereby enabling the City Manager and Council to make
educated and rational decisions.
3. City Manager Approval
Staff’s proposed projects ultimately go to the City Manager. If approved for consideration, staff
will prepare written narratives with project scope, justification, fiscal impacts, cost estimates,
timelines, etc. as necessary for Council Retreat assessment package and Finance Staff will add
the project to the Proposed CIP Project List.
City Council Project Development
Council Members are often the recipients of residents’ suggestions and requests for capital
improvements. Depending on the topic, Council Members can take these opportunities to: 1)
educate the residents on why a project may not be feasible; or 2) provide residents with information
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on how to contact City staff with their requests to determine feasibility; or 3) Council may support
the project suggestion and decide to act as a proponent for the project by guiding it through the
Capital Project Nomination process:
1. Nomination
To move a project idea onto the CIP Candidate List, a Council Member is to propose the idea
to fellow Council Members at the end of a City Council Meeting during the Council Items session
and request that it be put on the CIP Candidate List for review during the next upcoming CIP
budget cycle.
2. Idea Concurrence
A second Council Member must concur with the request to move the project idea onto the
Capital Project Candidate List.
3. Follow-up
A nomination to the Proposed Capital Project List is to be recorded in the City Council minutes
and acted upon as a follow-up item. City Manager will clarify/verify understanding of project
scope and then assign staff to complete Proposed CIP Project requirements, including
preparation of project scope narrative and justification, fiscal impacts, cost estimates, timelines,
etc.
Council nominated projects are automatically included as a proposed CIP project in the CIP
Project Review package.
CIP Project Review and Approval
1. CIP Project Review Package
In preparation for the annual Capital Project Review, Finance Staff will consolidate Proposed
CIP projects information, along with proposed changes to current CIP projects, and the current
year’s CIP Unfunded Project List into a presentation and CIP Project Review package for
Council. The CIP Project Review meeting provides Council with a forum to have an in-depth
discussion on funding availability, assess project scopes, evaluate priority criteria and
resources, and examine impacts of other considerations for CIP projects at one time. The CIP
Review package will include:
● Available funding
● Current year CIP projects
● Proposed changes to existing projects
● The current CIP Unfunded List
● Proposed changes to projects on the CIP Unfunded List
● Proposed new CIP projects
● Proposed additions to the CIP Unfunded List
2. Capital Project Review Meeting
The City Council’s review of current and proposed funded and unfunded Capital Projects is held
annually, typically at the Council Retreat as part of the budget development cycle initiation. In
addition to reviewing the Capital Project Review package, the Council may request a currently
funded capital project be reviewed to determine if the project should continue in the following
42
5
fiscal year. If consensus direction is given, staff will add the currently funded project into
the Review package for discussion at the follow-up CIP Budget Prioritization Meeting.
In reviewing Capital Projects, Council may request revisions to a project’s scope,
funding, or other component. However, changes that redefine a proposed project must
be Council’s consensus direction.
At the conclusion of the CIP Project Review meeting, Council may retain the CIP Project
Review Binder although the documents will also be available on the City’s website.
3. CIP Budget Study Session
The CIP Budget Study Session agenda is to:
• Remind Council of the upcoming fiscal year’s Capital Project funding availability.
• Recap the Proposed CIP Projects Review Meeting proposals and associated priority
issues.
• Inform Council of any changes or modifications since the CIP Project Review Meeting.
• Answer questions Council may have on proposed projects.
• Reach consensus on the Proposed CIP Funding Scenario and CIP Unfunded List.
Council will conduct a final assessment and provide consensus direction to staff for CIP
Project funding to be included in the upcoming Proposed Budget Hearing to be held in
May, and modifications to the CIP Unfunded Project List, if any.
NOTE: Rejected project ideas may be brought back in following years for another
attempt to become an approved project but must go through the project development
process again.
CIP Project Funding
1. Proposed Budget Hearing
Staff will incorporate Council’s direction from the CIP Budget Study Session into the
Proposed Capital Budget brought to the City Council Budget Public Hearing that occurs in
late May or early June. Council to provide any final comments or direction for budget
adoption.
2. Budget Adoption
The Operating and Capital Budgets are brought to Council in June with all final direction
incorporated into the final summaries. Council is asked to adopt the budget at this time,
with budget funding effective on July 1st , the start of the next fiscal year.
3. Funding Process Follow-up
Approved CIP projects that do not receive funding allocations are assigned to the CIP
Unfunded List. The CIP Unfunded List has a life span of one budget cycle meaning the
budget adoption keeps the Unfunded CIP Project for consideration as a potential project
in the following fiscal year CIP project discussions.
43
Capital Improvement Program (CIP) Project
Review Package
44
2
Table of Contents
Funding Request: Priority & Dedicated Projects ....................................................... 7
ADA Transition Plan Implementation .............................................................................. 8
Annual Civic Theater Improvements .............................................................................. 9
Annual Hakone Gardens Infrastructure Improvements ................................................. 11
Annual Hillside Stabilization Project ............................................................................. 13
Annual Parks, Trails, Grounds, & Medians Infrastructure ............................................. 14
Pavement Management Program (PMP) ..................................................................... 15
Annual Public Art Infrastructure .................................................................................... 17
Annual Retaining Wall Maintenance & Repairs ............................................................ 18
Annual Roadway Safety & Traffic Calming ................................................................... 20
Annual Sidewalks, Curbs & Gutters, Storm drains, Bridges Maintenance and Repair .. 21
Park and Trail Fire Mitigation ....................................................................................... 23
Funding Request: Existing Additional Funding ....................................................... 25
Bellgrove Park Playground Replacement ..................................................................... 26
Congress Springs Park Concrete Repairs .................................................................... 27
El Quito Park Community Garden Improvement........................................................... 28
General Plan & Advance Planning Update ................................................................... 29
Landscape & Lighting District Initiation Match Program................................................ 31
Mt. Eden Erosion Repair .............................................................................................. 33
PEG Projects ............................................................................................................... 34
Pierce Road Culvert Repairs ........................................................................................ 35
Residential Tree Planting Program............................................................................... 36
Safe Routes to School Implementation ........................................................................ 37
Safe Routes to School Outreach .................................................................................. 39
Saratoga Avenue Sidewalks ........................................................................................ 40
Saratoga Library Building Exterior Maintenance........................................................... 42
Community Development Software Technology Management ..................................... 44
Funding Request: Nominated Projects .................................................................... 47
City Hall Courtyard Tripping Hazard Repairs ................................................................ 48
City Hall Sustainable Landscaping ............................................................................... 49
Citywide Pathway and Trail Benches ........................................................................... 50
Corporation Yard Charging Stations ............................................................................. 51
Quarry Park Parking Expansion ................................................................................... 52
Village Parking Districts Resurfacing ............................................................................ 53
Unchanged Projects .................................................................................................. 57
Blue Hills Elementary Pedestrian Crossing at Union Pacific Railroad ........................... 58
45
3
Bridge Rehabilitation Project ........................................................................................ 60
Citywide Bikeways and Sidewalk Masterplan ............................................................... 61
Citywide Tree Replanting Program............................................................................... 62
Corrugated Metal Pipe Rehabilitation ........................................................................... 63
El Quito Neighborhood Improvements ......................................................................... 64
Fourth Street Bridge Widening ..................................................................................... 65
Hakone Gardens Pond Renovation – Phase I .............................................................. 67
Horseshoe Landscape & Lighting District Beautification Project ................................... 68
Mechanical Weed Abatement ...................................................................................... 69
Open Work Space/ Office Conversion, Design & Build................................................. 70
Park Sewer Lateral Replacements and Upgrades ........................................................ 72
Pedestrian Streetlights ................................................................................................. 73
Prospect Road Improvements ...................................................................................... 74
Quito Road Bridges ...................................................................................................... 76
Quito Road Sidewalk Improvements ............................................................................ 78
Saratoga Village Crosswalk & Sidewalk Rehabilitation................................................. 80
Saratoga - Sunnyvale Road Sidewalks ........................................................................ 82
Storm Drain Master Plan .............................................................................................. 83
Village to Quarry Park Walkway ................................................................................... 84
Unfunded Projects ....................................................................................................... 87
ADA All-inclusive Playground ....................................................................................... 88
Bohlman Road Stabilization ......................................................................................... 89
Chiquita Way Stabilization ............................................................................................ 90
Citywide Parks ADA Concrete Pads at Picnic Tables ................................................... 91
Diamond Oaks Court Stabilization ................................................................................ 92
Fruitvale Avenue and Allendale Avenue Street Improvements (formerly Fruitvale
Avenue Pedestrian and Bicycle Improvement Project) ................................................. 93
Emergency Power for EOC Remote Location, Warner Hutton House ........................... 96
Hakone Gardens to Quarry Park Trail Gap Closure Phase 1 Design & Acquisition ...... 98
Heritage Orchard Park Signs Replacement .................................................................. 99
Historical Museum Landscaping ................................................................................. 100
Joe’s Trail Phases 2 & 3 ............................................................................................ 101
Mt Eden Road Stabilization 1 ..................................................................................... 102
Mt Eden Road Stabilization 2 ..................................................................................... 103
Old Oak Way Stabilization .......................................................................................... 104
Orchard Asphalt Pathway Replacement ..................................................................... 105
Palomino Way Stabilization ........................................................................................ 106
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4
Pierce Road Stabilization 1 ........................................................................................ 107
Pierce Road Stabilization 2 ........................................................................................ 108
Prospect Center Parking Lot Improvements ............................................................... 109
Sarahills Drive Stabilization ........................................................................................ 110
Saratoga Avenue at Herriman Traffic Signal Installation ............................................ 111
Saratoga Avenue at Highway 85 Traffic Signal Adaptive ............................................ 112
Saratoga Heights Stabilization (formerly Saratoga Heights Landslide Repair) ............ 113
Saraview Drive at Saraview Court Intersection Regrade ............................................ 114
Saratoga-Sunnyvale Road and Kirkmont Drive Signalization...................................... 115
State Route 85/Saratoga Avenue Beautification......................................................... 116
Village Outdoor Dining Improvements ........................................................................ 117
Anticipated Closed Projects as of 6/30/25 .............................................................. 119
ADA Self-assessment & Transition Plan .................................................................... 120
City Hall Sustainable Landscape Beautification and Demonstration Project ............... 122
El Quito Park Pickleball Courts CLOSE OUT 6/30/2025 ............................................ 123
Guava Court Improvements ....................................................................................... 124
Historical Park Storm Drainage Improvements ........................................................... 125
Monte Vista Drive and El Camino Grande Storm Drainage Improvements ................. 126
Pierce Road Retaining Wall ....................................................................................... 127
Quarry Park Maintenance Building Utility Project ....................................................... 128
Stormwater Pollution Prevention Program Compliance (SWPPP) .............................. 129
Traffic Signal Controller Upgrades ............................................................................. 130
Villa Oaks Pedestrian Bridge Reconstruction and Erosion Control ............................. 131
Village Clock/ Saratoga Village Beautification ............................................................ 132
Water Conservation Improvements ............................................................................ 133
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5
2025-26 CIP Funding Summary
January 24, 2025
Available Funds General Fund Other City Funds Total
Dedicated Revenue (PMP) $2,900,000 $2,900,000
Fee & Surcharge Revenue 1,395,000 1,395,000
Grants (dependent on grant acceptance) 3,950,000 3,950,000
General Fund Future Capital Reserve 3,600,000 3,600,000
Total Available Funds $3,600,000 $8,245,000 $11,845,000
2025-26 Priority & Dedicated Projects General Fund Other City Funds Total
Annual Pavement Management Program (PMP) $2,900,000 $2,900,000
Annual Civic Theater Improvements 35,000 35,000
Hillside Stabilization 500,000 500,000
Annual Sidewalks, Curbs, Drains, Bridges &
Repair
250,000
250,000
Annual Parks, Trails, Grounds & Median
Infrastructure
250,000
250,000
Annual Retaining Wall Maintenance & Repairs 200,000 200,000
Park and Trail Fire Mitigation 200,000 200,000
Annual Roadway Safety & Traffic Calming 150,000 150,000
ADA Transition Plan Implementation 100,000 100,000
Annual Hakone Gardens Infrastructure
Improvements
25,000
25,000
Annual Public Art Infrastructure 25,000 25,000
Subtotal $1,700,000 $2,935,000 $4,635,000
2025-26 Existing Additional Funding General Fund Other City Funds Total
Union Pacific 0 1,800,000 1,800,000
Saratoga Village to Quarry Park Walkway 0 1,520,000 1,520,000
General Plan and Advanced Planning Update 0 1,000,000 1,000,000
Safe Routes to School Implementation Plan 260,000 500,000 760,000
Software Technology Management 0 350,000 350,000
PEG Projects 0 80,000 80,000
Safe Routes to School Outreach 25,000 25,000
Saratoga Avenue Sidewalks 0 25,000 25,000
Saratoga Library Building Exterior Maintenance
0
10,000
10,000
Pierce Road Culvert Repairs 500,000 0 500,000
Mt. Eden Erosion Repair 75,000 0 75,000
Residential Tree Planning Program 55,000 0 55,000
Landscape & Lighting District Initiation Match
Program
10,000
0
10,000
Subtotal $900,000 $5,310,000 $6,210,000
2025-26 Nominated Projects General Fund Other City Funds Total
Saratoga Avenue at Herriman Traffic Signal
850,000 850,000
Corporation Yard Charging Stations 150,000 150,000
Subtotal $1,000,000 $0 $1,000,000
Total Funding Requests $3,600,000 $8,245,000 $11,845,000
Surplus / (Deficit) $0 $0 $0
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City of Saratoga
2025-26 Priority & Dedicated Projects
January 24, 2025
2025-26 Priority & Dedicated Projects General Fund Other City Funds Total
Annual Pavement Management Program (PMP) 2,900,000 2,900,000
Annual Civic Theater Improvements 35,000 35,000
Hillside Stabilization 500,000 500,000
Annual Sidewalks, Curbs, Drains, Bridges &
Repair
250,000
250,000
Annual Parks, Trails, Grounds & Median
Infrastructure
250,000
250,000
Annual Retaining Wall Maintenance & Repairs
200,000
200,000
Annual Roadway Safety & Traffic Calming 150,000 150,000
Annual Hakone Gardens Infrastructure
Improvements
25,000
25,000
Annual Public Art Infrastructure 25,000 25,000
ADA Transition Plan Implementation 100,000 100,000
Park and Trail Fire Mitigation 200,000 200,000
Subtotal $1,700,000 $2,935,000 $4,635,000
Project Number
9111-003
9322-001
9443-004
9153-008
9141-005
9211-001
9153-003
9121-001
9222-004
9443-003
9443-002
9281-005
Annual Pavement Management Program (PMP)
Annual Civic Theater Improvements
Safe Routes to School Outreach
Hillside Stabilization
Annual Sidewalks, Curbs, Drains, Bridges &
Repair
Annual Parks, Trails, Grounds & Median
Infrastructure
Annual Retaining Wall Maintenance & Repairs
Annual Roadway Safety & Traffic Calming
Annual Hakone Gardens Infrastructure
Improvements
Annual Public Art Infrastructure
ADA Transition Plan Implementation
Park and Trail Fire Mitigation
49
7
Funding Request: Priority & Dedicated Projects
50
8
ADA Transition Plan Implementation
Project No. 9443-002
Project Manager - John Cherbone, Public Works Director
There are a number of regulations that help ensure people with
disabilities can access buildings, parks, parking, and other
facilities. For example, there are specifications establishing
minimum ratios of accessible parking spaces in parking lots
and requirements for minimum width for parking spaces and
access aisles to provide individuals in wheelchairs or with
mobility limitations with sufficient room to exit or enter vehicles.
This project (formally named Citywide Accessibility Needs
Assessment) includes assessment of the City’s compliance
with accessibility requirements at City parking lots, (including
those owned or leased by the City) and traffic signals and
subsequent implementation of modifications as needed to
bring an identified areas into compliance.
Funding Source: General Fund
Expenditure Budget
2024-25 2025-26
Fund Available
Budget
Est. Full
Year Actual
Est.
Carryover
Proposed
Budget Est. Total Budget
414 CIP Admin & Tech 167,234 127,770 39,464 100,000 139,464
Total 167,234 127,770 39,464 100,000 139,464
Operating Budget Impact (if any): none
Mid-year adjustment $ amount and explanation: none
City Council Adopted Strategic Goals & Priorities CIP Priority Factors
City Leadership & Fiscal Stewardship x Health and safety issue
Public Safety x Imminent failure of structure/system
Facilities & Infrastructure x Short-term cost of repair vs. long-term cost
of replacement
Community Heritage Availability of external funding source
Community Engagement Federal or State mandate
Environmental Sustainability Other:
Project Milestones
Identified/proposed
Approved/funded 2018-19
Design/Construction 2022-23 &
2023-24
Completion On-going
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9
Annual Civic Theater Improvements
Project No. 9322-001
Project Manager – Thomas Scott, Facilities Manager
The Theater groups and other local groups lease the
Civic Theater for rehearsals and performances. The
main two Theater groups both have three productions
per year that have shows lasting approximately six
weeks each. The usage by other groups are for various
amounts of days.
To keep the Theater in optimal operating condition and
offset maintenance expenses resulting from the usage
of the Theater for performances, a $2.55 per ticket
surcharge is collected on each ticket sold and is then
subsequently remitted to the City to fund
improvements. The surcharge totals approximately
$30,000 to $40,000 per year. Each year, the two groups
that primarily use the Civic Theater work with staff to
identify improvement priorities. Improvements are made
on an ongoing basis and in the past have included the
installation of new LED lights throughout the Theater, a
new lighting control system, fully accessible seating, new
acoustic treatments, Lobby upgrades, and stage flooring
repainting.
Regular improvements to the Civic Theater ensure that it remains an attractive venue for
audiences and Theater groups. The productions of the Theater groups draw visitors to Saratoga,
which helps to support the local economy, as audience members often visit Saratoga restaurants
and shops before or after attending shows. Most Theater improvements are performed by
contractors and supervised by staff.
Funding Source: Fee revenue
Expenditure Budget
2024-25 2025-26
Fund Available
Budget
Est. Full
Year Actual
Est.
Carryover
Proposed
Budget Est. Total Budget
413 CIP Facility 99,323 10,000 89,323 35,000 124,323
Total 99,323 10,000 89,323 35,000 124,323
Operating Budget Impact (if any):
Project Milestones
Identified/proposed
Approved/funded 2008-09
Design/Construction Ongoing
Completion Ongoing
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10
Mid-year adjustment $ amount and explanation:
City Council Adopted Strategic Goals & Priorities CIP Priority Factors
City Leadership & Fiscal Stewardship Health and safety issue
Public Safety Imminent failure of structure/system
Facilities & Infrastructure Short-term cost of repair vs. long-term cost
of replacement
Community Heritage Availability of external funding source X
Community Engagement X Federal or State mandate
Environmental Sustainability Other:
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11
Annual Hakone Gardens Infrastructure Improvements
Project No. 9222-004
Project Manager - Poh Yee, Civil Engineer
Hakone Gardens, a city-owned eighteen-acre park
nestled in the foothills just outside of Saratoga Village,
is maintained and operated by the Hakone Foundation,
a non-profit organization that seeks to promote a
deeper understanding of Japanese and general Asian
culture through the preservation of the oldest
Japanese-style residential garden in the Western
Hemisphere.
In May 2016, the City Council approved the Hakone
Gardens Master Plan. During the development of the
Plan a number of deferred maintenance projects that
required more than simple maintenance or repairs
were identified. Project examples include well pump
replacement, wood damage mitigation, pest control,
and garden, electrical, and lighting improvements.
Initial funding for this project came from a $125,000
allocation from the CIP reserve. These funds have
been used for the replacement of railings, lighting
and fixtures, painting or public restrooms, and other
repairs. Past improvements included the
replacement of the Cultural Center deck railings and
electrical upgrades. Planned improvements include
the reconstruction of the Upper Wisteria Pavilion and
maintenance projects identified in the master plan.
Funding Source: General Fund, Park in Lieu
Expenditure Budget
2024-25 2025-26
Fund Available
Budget
Est. Full
Year Actual
Est.
Carryover
Proposed
Budget Est. Total Budget
412 CIP Park & Trails 59,390 40,000 19,390 25,000 44,390
422 Park-in-Lieu 25,838 25,500 338 0 338
Total 85,228 65,500 19,728 25,000 44,728
Operating Budget Impact (if any): none
Project Milestones
Identified/proposed
Approved/funded 2008-09
Design/Construction Ongoing
Completion Ongoing
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12
Mid-year adjustment $ amount and explanation: none
City Council Adopted Strategic Goals & Priorities CIP Priority Factors
City Leadership & Fiscal Stewardship Health and safety issue
Public Safety X Imminent failure of structure/system
Facilities & Infrastructure X Short-term cost of repair vs. long-term cost
of replacement
Community Heritage X Availability of external funding source
Community Engagement Federal or State mandate
Environmental Sustainability Other:
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13
Annual Hillside Stabilization Project
Project No. 9153-008
Project Manager – John Cherbone, Public Works
Manager
Several areas of potential landslides in the City have
been identified and are being monitored by City Staff and
the City Geologist. These areas include sections of
Bohlman Road, Diamond Oaks Way, Old Oak Way,
Palomino Way, Sarahills Drive, Chiquita Way, and
multiple sections on Pierce Road and Mt. Eden Road.
The cost to repair and stabilize the locations is estimated
to be over $1million for each site.
This project will provide annual funding that will be rolled
over to accumulate sufficient budgets to complete the
repair and stabilization of one section at a time as
prioritized by Staff.
Funding Source: General Fund
Expenditure Budget:
2024-25 2025-26
Fund Available
Budget
Est. Full
Year Actual
Est.
Carryover
Proposed
Budget Est. Total Budget
411 CIP Street 250,000 0 250,000 500,000 750,000
Total 250,000 0 250,000 500,000 750,000
Operating Budget Impact (if any): None
Mid-year adjustment $ amount and explanation: None
City Council Adopted Strategic Goals & Priorities CIP Priority Factors
City Leadership & Fiscal Stewardship Health and safety issue
Public Safety X Imminent failure of structure/system
Facilities & Infrastructure X Short-term cost of repair vs. long-term cost
of replacement
Community Heritage Availability of external funding source
Community Engagement Federal or State mandate X
Environmental Sustainability Other:
Project Milestones
Identified/proposed 2024
Approved/funded 2024-25
Design/Construction Ongoing
Completion Ongoing
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14
Annual Parks, Trails, Grounds, & Medians Infrastructure
Project No. 9211-001
Project Manager – Shawn Gardner, Public Works Manager
This project annually funds infrastructure maintenance and
replacement related to parks, trails, grounds, and medians to
keep them beautiful and functioning properly for the enjoyment
of Saratoga residents. This project is one of the priority
projects identified by the City Council and receives an annual
transfer of $250,000 from the General Fund, as funding
permits. In 2021-22, the City Council increased the priority
project funding goal from $125,000 to $250,000 annually
• Parks: Infrastructure at parks includes, but is not
limited to, playground equipment, restroom and
concessions buildings, fencing, tennis and basketball
courts, playfields, drinking fountains, pathways, and
parking lots.
• Trails: Trail infrastructure includes pathways, signage, irrigation systems, ramps & parking
lots.
• Grounds: Grounds infrastructure is located
at properties including the Civic Center,
Saratoga-Prospect Center, Library, and
Blaney Plaza.
• Medians: Median infrastructure includes
irrigation systems located at medians
throughout the City.
Funding Source: General Fund
Expenditure Budget
2024-25 2025-26
Fund Available
Budget
Est. Full
Year Actual
Est.
Carryover
Proposed
Budget Est. Total Budget
412 CIP Park & Trails 374,829 200,829 174,000 250,000 424,000
Total 374,829 200,829 174,000 250,000 424,000
Operating Budget Impact (if any): None
Mid-year adjustment $ amount and explanation: None
City Council Adopted Strategic Goals & Priorities CIP Priority Factors
City Leadership & Fiscal Stewardship X Health and safety issue
Public Safety X Imminent failure of structure/system
Facilities & Infrastructure X Short-term cost of repair vs. long-term cost
of replacement X
Community Heritage Availability of external funding source
Community Engagement Federal or State mandate
Environmental Sustainability Other:
Project Milestones
Identified/proposed 2011-12
Approved/funded 2011-12
Design/Construction Ongoing
Completion Ongoing
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Pavement Management Program (PMP)
Project No. 9111-003
Project Manager – Emma Burkhalter, Associate Civil Engineer
The City has a comprehensive annual
Pavement Management Program (PMP)
that includes road resurfacing and
maintenance to keep the City's single largest
piece of infrastructure in good condition. The
PMP combines regular maintenance of
roadways to prevent road conditions from
rapidly deteriorating and significant repairs
for streets with the highest need.
Resurfacing City streets regularly extends
the lifetime of the roadways and minimizes
the need for larger and more costly projects
in the future. Keeping streets in good
condition also reduces liability risks and staff
time required for minor repair work.
An engineering consultant assesses City
roads using the Paving Condition Index (PCI)
every three years. PCI measures average road
conditions on a scale of 0 to 100, which, when
combined, then provides an overall score of
City roads. A zero (0) PCI indicates that a road
has failed, and a PCI of 100 indicates that a
road is in excellent condition. The following PCI
brackets communicate the relative significance of a PCI score in ranges:
Excellent Very good Good Poor Very Poor
90 to 100 70 to 89 50 to 69 25 to 49 0 to 24
In the most recent assessment in 2022, the City’s overall PCI was calculated to be 69. A new
Citywide PCI survey will be conducted in 2025.
The annual PMP project scope identifies streets based on several factors, including PCI,
maintenance recommendations, and budgetary constraints. This information, combined with the
City Engineer's observations and residents' input, determines which streets to include in the
annual PMP.
According to the City’s 2022/23 assessment, an annual PMP project of $4.4 million would
maintain the measured PCI of 69, and a project of $8 million increases the PCI by 5 points over
5 years. Saratoga does not have a structural funding source to fill the gap of $2.6 to $4.4 million
necessary to maintain or improve the current PCI.
Project Milestones
Identified/proposed
Approved/funded 2016-17
Design/Construction Ongoing
Completion Ongoing
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Pavement Management Program (PMP) (continued)
Project No. 9111-003
Each year, approximately $200,000 is used for improvements such as signage installations,
engineering studies, roadway striping, materials purchases, and other miscellaneous repairs
within the City rights-of-way.
In addition, up to 20% of the resurfacing cost of a street can be for curb and gutter repairs which
are necessary to improve drainage and longevity of the road surface.
Funding Source: 2025-26 revenue dedicated to the PMP totals an estimated $2.9 million, with
52 percent from the State and 33 percent from the County. Only 16 percent of the structural
revenue for the PMP originates from a City source, the refuse impact fee
Expenditure Budget
2024-25 2025-26
Fund Available
Budget
Est. Full
Year Actual
Est.
Carryover
Proposed
Budget
Est. Total
Budget
411 CIP Street 3,438,580 3,438,580 0 1,400,000 1,400,000
481 Gas Tax 3,210,299 3,210,299 0 1,500,000 1,500,000
Total 6,648,879 6,648,879 0 2,900,000 2,900,000
Operating Budget Impact (if any): none
Mid-year adjustment $ amount and explanation: none
City Council Adopted Strategic Goals & Priorities CIP Priority Factors
City Leadership & Fiscal Stewardship Health and safety issue
Public Safety X Imminent failure of structure/system
Facilities & Infrastructure X Short-term cost of repair vs. long-term cost
of replacement X
Community Heritage Availability of external funding source X
Community Engagement Federal or State mandate
Environmental Sustainability Other:
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17
Annual Public Art Infrastructure
Project No. 9443-003
Project Manager – Leslie Arroyo, Assistant City Manager
This priority capital project would fund various public art
projects in the City. In 2016, the City Council established a
public art committee to make recommendations related to the
City’s public art efforts. Since then, the Committee was
suspended and the Public Art Commission was formed to
advise the City Council on public art policies, budgets, plans,
procedures, and projects, including major efforts that could be
funded through the Annual Public Art Infrastructure project. In
December 2023, the City Council voted to disband the Public
Art Commission and merge it with the Library and Community
Engagement Commission to now be called the Library and
Public Art Commission.
This capital project will fund a variety of public art initiatives and any public art proposals that may
arise. The project receives an annual allocation of $25,000 as a priority project.
Funding Source: General Fund
Expenditure Budget
2024-25 2025-26
Fund Available
Budget
Est. Full
Year Actual
Est.
Carryover
Proposed
Budget Est. Total Budget
414 CIP Admin & Tech 103,669 0 103,669 25,000 128,669
Total 103,669 0 103,669 25,000 128,669
Operating Budget Impact (if any):
Mid-year adjustment $ amount and explanation:
City Council Adopted Strategic Goals & Priorities CIP Priority Factors
City Leadership & Fiscal Stewardship Health and safety issue
Public Safety Imminent failure of structure/system
Facilities & Infrastructure Short-term cost of repair vs. long-term cost
of replacement
Community Heritage Availability of external funding source
Community Engagement x Federal or State mandate
Environmental Sustainability Other:
Project Milestones
Identified/proposed 2019
Approved/funded 2019-20
Design/Construction Ongoing
Completion Ongoing
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18
Annual Retaining Wall Maintenance & Repairs
Project No. 9153-003
Project Manager - Poh Yee, Civil Engineer
The City is responsible for retaining walls throughout
the City. These retaining walls help prevent soil
erosion, provide stability for hillsides, and prevent
surface runoff from obstructing roadways. Winter
storms cause damage to retaining walls in various
locations in the City. Rather than funding projects
individually, the City Council created the Annual
Retaining Wall Maintenance & Repairs capital project
to maintain existing retaining walls, monitoring them for
signs of failure, and make unscheduled repairs to
address failures as needed. This project is one of
several capital projects identified as a priority by the
City Council and receives $200,000 each year,
depending on funding availability.
Retaining walls with active failures on Pierce Road,
Mount Eden Road, Palomino Way, Continental Circle,
Bohlman and Prospect Road and Saratoga Heights are
being monitored.
Funding Source: General Fund
Project Milestones
Identified/proposed 2016-17
Approved/funded 2017-18
Design/Construction Ongoing
Completion Ongoing
Expenditure Budget
2024-25 2025-26
Fund Available
Budget
Est. Full
Year Actual
Est.
Carryover
Proposed
Budget Est. Total Budget
411 CIP Street 499,401 200,000 299,401 200,000 499,401
Total 499,401 200,000 299,401 200,000 499,401
Operating Budget Impact (if any): None
61
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Annual Retaining Wall Maintenance & Repairs
(continued)
Project No. 9153-003
City Council Adopted Strategic Goals & Priorities CIP Priority Factors
City Leadership & Fiscal Stewardship Health and safety issue
Public Safety X Imminent failure of structure/system X
Facilities & Infrastructure X Short-term cost of repair vs. long-term cost
of replacement
Community Heritage Availability of external funding source
Community Engagement Federal or State mandate
Environmental Sustainability Other:
62
20
Annual Roadway Safety & Traffic Calming
Project No. 9121-001
Project Manager – Emma Burkhalter, Associate Civil
Engineer
In conjunction with the Traffic Safety Commission (TSC),
this project funds safety and traffic calming improvements.
The Traffic Safety Commission (TSC) and staff meet on a
bi-monthly basis to review and assess traffic safety matters
throughout the City. As part of this review, the TSC
periodically recommends improvements to enhance safety
and/or calm traffic.
Most improvements are small and fall within the scope of
the operating budget. Occasionally, more costly
remediation is warranted, and Roadway Safety and Traffic
Calming funds are used. Examples include speed humps,
radar signs, medians, bulb-outs, and enhanced
crosswalks. Additionally, the TSC reviews the
Unfunded CIP traffic projects each year and prioritizes
according to safety and proximity to schools.
Funding Source: General Fund
Expenditure Budget:
2024-25 2025-26
Fund Available
Budget
Est. Full
Year Actual
Est.
Carryover
Proposed
Budget Est. Total Budget
411 CIP Street 150,850 122,000 28,850 150,000 178,850
Total 150,850 122,000 28,850 150,000 178,850
Operating Budget Impact (if any): None
Mid-year adjustment $ amount and explanation: None
City Council Adopted Strategic Goals & Priorities CIP Priority Factors
City Leadership & Fiscal Stewardship Health and safety issue
Public Safety X Imminent failure of structure/system
Facilities & Infrastructure X Short-term cost of repair vs. long-term cost
of replacement
Community Heritage Availability of external funding source
Community Engagement Federal or State mandate
Environmental Sustainability Other:
Project Milestones
Identified/proposed 2008
Approved/funded 2020-21
Design/Construction ongoing
Completion n/a
63
21
Annual Sidewalks, Curbs & Gutters, Storm drains, Bridges
Maintenance and Repair
Project No. 9141-005
Project Manager - Rick Torres, Public Works Manager
This project is one of the capital projects that the City
council has designated as a priority for capital funding, as it
helps preserve and maintain critical City infrastructure on
an ongoing basis.
Sidewalks: There are approximately 17 linear miles of
sidewalk in Saratoga. Sidewalk repairs ensure that the City’s
sidewalks are maintained in good condition, minimizing
tripping hazards, reducing liability risk, and preventing larger
and more costly improvement projects in the future.
Approximately 35,000 square feet of sidewalk is repaired
each year.
Curbs and Gutters: Ongoing repairs to curbs and gutters prevent flooding through improved
water runoff. Additionally, well maintained curbs and
gutters improve pedestrian and bicycle safety by
reducing tripping hazards. Damage to curbs and
gutters is most frequently caused by tree roots or
impact from heavy vehicles.
Storm drains: Storm drains are inspected to identify failures, or potential failures. Sections of
storm drains that have failed, which often results in flooding, are either replaced or repaired.
Bridges: Each year Caltrans inspects all bridges in the state, including locally owned bridges,
provides repair recommendations, determines the safe load capacity of all bridges, and assists in
specifications and estimates for bridge maintenance projects.
Funding Source: General Fund
Expenditure Budget
2024-25 2025-26
Fund Available
Budget
Est. Full
Year Actual
Est.
Carryover
Proposed
Budget Est. Total Budget
411 CIP Street 304,247 304,247 0 250,000 250,000
Total 304,247 304,247 0 250,000 250,000
Project Milestones
Identified/proposed
Approved/funded 2016-17
Design/Construction Ongoing
Completion Ongoing
64
22
Annual Sidewalks, Curbs & Gutters, Storm
drains, Bridges Maintenance and Repair (continued)
Project No. 9141-005
Operating Budget Impact (if any): None
Mid-year adjustment $ amount and explanation: None
City Council Adopted Strategic Goals & Priorities CIP Priority Factors
City Leadership & Fiscal Stewardship Health and safety issue
Public Safety X Imminent failure of structure/system
Facilities & Infrastructure X Short-term cost of repair vs. long-term cost
of replacement
Community Heritage Availability of external funding source
Community Engagement Federal or State mandate X
Environmental Sustainability Other:
65
23
Park and Trail Fire Mitigation
Project No. 9281-005
Project Manager - Shawn Gardner, Public Works Manager
Drought conditions have created high fire danger within the City
Wildland Urban Interface (WUI) area.
The project removes brush and dead trees to create defensible
space between City land and private property. Creating this
defensible space will improve safety. If not completed residential
areas adjacent to City properties will be subject to increased fire danger.
Funding Source: General Fund
Project Milestones
Identified/proposed
Approved/funded 2022-23
Design/Construction Ongoing
Completion Ongoing
Expenditure Budget
2024-25 2025-26
Fund Available
Budget
Est. Full
Year Actual
Est.
Carryover
Proposed
Budget Est. Total Budget
412 CIP Park & Trails 109,344 109,344 0 200,000 200,000
422 Park-in-Lieu 35,905 35,905 0 0 0
Total 145,249 145,249 0 200,000 200,000
Operating Budget Impact (if any): none
Mid-year adjustment $ amount and explanation: none
City Council Adopted Strategic Goals & Priorities CIP Priority Factors
City Leadership & Fiscal Stewardship X Health and safety issue
Public Safety X Imminent failure of structure/system
Facilities & Infrastructure Short-term cost of repair vs. long-term cost
of replacement
Community Heritage Availability of external funding source
Community Engagement X Federal or State mandate
Environmental Sustainability X Other:
66
24
City of Saratoga
2025-26 Existing Projects: Additional Funding
January 24, 2025
Project Number
Blue Hills Elementary Pedestrian Crossing at
Union Pacific
9274-002
Saratoga Village to Quarry Park Walkway 9277-004
General Plan and Advanced Planning Update 9451-002
Safe Routes to School Implementation Plan 9121-008
Software Technology Management 9415-004
PEG Projects 9322-013
Safe Routes to School Outreach 9443-004
Pierce Road Culvert Repairs 9142-035
Mt. Eden Erosion Repair 9153-005
Residential Tree Planning Program 9211-012
Landscape & Lighting District Initiation Match
Program
9442-001
Saratoga Avenue Sidewalks 9142-005
Saratoga Library Building Exterior Maintenance
9372-001
2025-26 Existing Projects: Additional Funding Requests
Existing Projects: Additional Funding General Fund Other City Funds Total
Blue Hills Elementary Pedestrian Crossing at
Union Pacific
1,800,000
1,800,000
Saratoga Village to Quarry Park Walkway 1,520,000 1,520,000
General Plan and Advanced Planning Update 1,000,000 1,000,000
Safe Routes to School Implementation Plan 260,000 500,000 760,000
Software Technology Management 350,000 350,000
PEG Projects 80,000 80,000
Safe Routes to School Outreach 25,000 25,000
Saratoga Avenue Sidewalks 25,000 25,000
Saratoga Library Building Exterior Maintenance 10,000 10,000
Pierce Road Culvert Repairs 500,000 500,000
Mt. Eden Erosion Repair 75,000 75,000
Residential Tree Planning Program 55,000 55,000
Landscape & Lighting District Initiation Match
Program
10,000
10,000
Subtotal $900,000 $5,310,000 $6,210,000
67
25
Funding Request: Existing Additional Funding
68
26
Bellgrove Park Playground Replacement
Project No. 9233-001
Project Manager – Shawn Gardner
Remove and replace the playground structure at Bellgrove Park to upgrade to one that is more compliant
to the current standards. The existing play structure was installed in the 1990s.
Project Milestones
Identified/proposed 2023
Approved/funded 2024-25
Design/Construction 2025-26
Completion 2025-26
Funding Source: Park Development Fund
LLA Fund
Expenditure Budget
2024-25 2025-26
Fund Available
Budget
Est. Full
Year Actual
Est.
Carryover
Proposed
Budget Est. Total Budget
422 Park-in-Lieu 150,000 0 150,000 50,000 200,000
Total 150,000 0 150,000 50,000 200,000
Operating Budget Impact (if any): None
Mid-year budget adjustment $ amount and explanation: None
City Council Adopted Strategic Goals & Priorities CIP Priority Factors
City Leadership & Fiscal Stewardship Health and safety issue
Public Safety X Imminent failure of structure/system
Facilities & Infrastructure X Short-term cost of repair vs. long-term cost
of replacement
Community Heritage Availability of external funding source
Community Engagement X Federal or State mandate
Environmental Sustainability Other:
69
27
Congress Springs Park Concrete Repairs
Project No. 9251-001
Project Manager – Shawn Gardner
Remove and replace concrete square, slabs in turf area and paver lips at Congress Springs Park to
mitigate tripping hazards.
Funding Source: Park Development Fund
Expenditure Budget
2024-25 2025-26
Fund Available
Budget
Est. Full
Year Actual
Est.
Carryover
Proposed
Budget Est. Total Budget
422 Park-in-Lieu 85,000 55,820 29,180 35,000 64,180
Total 85,000 55,820 29,180 35,000 64,180
Operating Budget Impact (if any): None
Mid-year budget adjustment $ amount and explanation: None
City Council Adopted Strategic Goals & Priorities CIP Priority Factors
City Leadership & Fiscal Stewardship Health and safety issue
Public Safety X Imminent failure of structure/system X
Facilities & Infrastructure X Short-term cost of repair vs. long-term cost
of replacement
Community Heritage Availability of external funding source
Community Engagement Federal or State mandate
Environmental Sustainability Other:
Project Milestones
Identified/proposed 2023
Approved/funded 2024-25
Design/Construction 2024-25
Completion 2025-26
70
28
El Quito Park Community Garden Improvement
Project No. 9252-004
Project Manager – Shawn Gardner
This project will overhaul the dated Community Garden at El Quito Park. City staff will collaborate
with the Parks and Recreation Commission to develop a new garden layout design. Remove and
replace fencing, irrigation, and standardized raised planters for each plot. Create communal
landscape toolshed, compost area, and updated signage.
Funding Source: Park-in-lieu
Expenditure Budget
2024-25 2025-26
Fund Available
Budget
Est. Full
Year Actual
Est.
Carryover
Proposed
Budget
Est. Total
Budget
422 Park-in-Lieu 157,000 157,000 0 175,000 175,000
Total 157,000 157,000 0 175,000 175,0000
Operating Budget Impact (if any): None
Mid-year budget adjustment $ amount and explanation: None
City Council Adopted Strategic Goals & Priorities CIP Priority Factors
City Leadership & Fiscal Stewardship Health and safety issue
Public Safety X Imminent failure of structure/system X
Facilities & Infrastructure X Short-term cost of repair vs. long-term cost of
replacement
Community Heritage Availability of external funding source
Community Engagement X Federal or State mandate
Environmental Sustainability Other:
Project Milestones
Identified/proposed 2024
Approved/funded 2024-25
Design/Construction 2024-25
Completion 2025-26
71
29
General Plan & Advance Planning Update
Project No. 9451-002
Project Manager – Bryan Swanson, Community
Development Director
The General Plan 2040, which includes the Housing
Element, the Circulation Element, Open Space
Element, Land Use Element, and Safety Element was
completed and accepted by the State In July, 2024.
Fees are continuously collected for implementation and
the next General Plan Update.
The General Plan and Advanced Planning policy
document contains approved long-range policies of
acceptable land uses for the city. Each city adopts and
periodically updates its General Plan and Advanced
Planning policy documents to guide the long-term
growth and land development of the community. The
General Plan and Advanced Planning policy
documents are the foundation for establishing goals, purpose, zoning and activities to ensure
compatibility and continuity throughout the city.
As the legislature requires a city’s zoning and
subdivision approvals be consistent with their adopted
General Plan, updates to the General Plan must be
made in conjunction with development related code
changes. Development fees are collected to provide
the funding needed to meet this requirement as a result
of changing land uses in the community. Funds
collected from fees are used for various costs associated with the development and
implementation of these policies, including consultants, attorneys, studies, staffing expenditures
and others.
Government code dictates that the General Plan contain seven mandatory elements: land use,
circulation, housing, conservation, open space, noise, and safety. As each of these elements
require technical expertise, consultants and attorneys are retained to assist with the updates.
Additionally, the State Planning Law also allows for specific plans to serve as “mini-General Plans”
for predesignated and defined planning areas such as the City’s Hillsides or The Village. Most
communities update their Specific Plans overtime in conjunction with periodic updates of their
General Plan and sub-elements.
Funding Source: Fee revenue
Project Milestones
Identified/proposed
Approved/funded 2014-15
Design/Construction
Completion On going
72
30
General Plan & Advance Planning Update (continued)
Project No. 9451-002
Expenditure Budget
2024-25 2025-26
Fund Available
Budget
Est. Full
Year Actual
Est.
Carryover
Proposed
Budget Est. Total Budget
414 CIP Admin & Tech 351,124 316,000 35,124 1,000,000 1,035,124
Total 351,124 316,000 35,124 1,000,000 1,035,124
Operating Budget Impact (if any):
Mid-year adjustment $ amount and explanation:
City Council Adopted Strategic Goals & Priorities CIP Priority Factors
City Leadership & Fiscal Stewardship Health and safety issue
Public Safety Imminent failure of structure/system
Facilities & Infrastructure Short-term cost of repair vs. long-term cost
of replacement
Community Heritage Availability of external funding source
Community Engagement Federal or State mandate x
Environmental Sustainability Other:
73
31
Landscape & Lighting District Initiation Match Program
Project No. 9442-001
Project Manager - John Cherbone, Public Works Director
The LLD Initiation Match Program is available for new
districts formed within the City of Saratoga. This project
provides matching funds for initial landscaping
improvements to encourage neighborhood associations to
enter into a Landscape and Lighting District arrangement
with the City. It also funds the initial assessment
engineering and public noticing costs incurred in the
formation of new LLDs. Improvements are typically made
along City arterials leading into a neighborhood, thereby
providing a beautiful gateway entrance. New LLDs have
also be formed to fund the installation of automatic license
plate readers (ALPR) in the public right of way. District
assessments will fund the subsequent upkeep of the
improvements, including water, lighting, and landscape maintenance costs as well as the ALPRs
This project represents a contribution of City funds to be
provided to new Landscape and Lighting Districts (LLD)
on a 50 percent match basis, up to $25,000, toward
initial improvements to be completed at the onset of the
new LLD. The program is intended to encourage
residents to form a neighborhood assessment district by
matching the district’s initial assessment with funds from the City, thereby enabling the quick
implementation of landscape and/or lighting improvements within a newly formed district.
To date, the program has supported the development of the following new districts; Allendale,
Covina, and Brookglen, With improvements including entryway beautification, landscaping,
signage, lighting, and irrigation. It has also supported the initiation of several new LLDs formed
for the purpose of funding installation and annual costs of ALPRs in neighborhoods including
Saratoga Wood, Gardiner Park, Lower Pierce, Burgundy, Golden Triangle and Austin-Bainter.
Funding Source: General Fund
Expenditure Budget
2024-25 2025-26
Fund Available
Budget
Est. Full
Year Actual
Est.
Carryover
Proposed
Budget Est. Total Budget
414 CIP Admin & Tech 9,331 3,331 6,000 10,000 16,000
Total 9,331 3,331 6,000 10,000 16,000
Project Milestones
Identified/proposed
Approved/funded 2016-17
Design/Construction ongoing
Completion n/a
74
32
Landscape & Lighting District Initiation Match
Program (continued)
Project No. 9442-001
Operating Budget Impact (if any): none
Mid-year adjustment $ amount and explanation: none
City Council Adopted Strategic Goals & Priorities CIP Priority Factors
City Leadership & Fiscal Stewardship x Health and safety issue
Public Safety Imminent failure of structure/system
Facilities & Infrastructure × Short-term cost of repair vs. long-term cost of
replacement
Community Heritage Availability of external funding source
Community Engagement x Federal or State mandate
Environmental Sustainability Other:
75
33
Mt. Eden Erosion Repair
Project No. 9153-005
Project Manager - Poh Yee, Civil Engineer
This project stabilized the portion of the Mt. Eden Rd shoulder where it had been eroded by
Calabazas Creek. An external consultant evaluated the erosion and prepared a design to
stabilize the roadway. The construction required the City to obtain State permits, as it takes place
along the edge of the creek. Construction began in 2021 and was completed in 2021-22. State
permit requirements for 5-year follow-up monitoring will keep the project open through 2028-29.
Funding Source: General Fund
Project Milestones
Identified/proposed
Approved/funded 2019-20
Design/Construction 2020-21 &
2021-22
Completion 2028-29
Expenditure Budget
2024-25 2025-26
Fund Available
Budget
Est. Full
Year Actual
Est.
Carryover
Proposed
Budget Est. Total Budget
411 CIP Street 32,776 15,000 17,776 75,000 92,776
Total 32,776 15,000 17,776 75,000 95,776
Operating Budget Impact (if any): None
Mid-year adjustment $ amount and explanation: None
City Council Adopted Strategic Goals & Priorities CIP Priority Factors
City Leadership & Fiscal Stewardship Health and safety issue
Public Safety X Imminent failure of structure/system X
Facilities & Infrastructure X Short-term cost of repair vs. long-term cost
of replacement
Community Heritage Availability of external funding source
Community Engagement Federal or State mandate
Environmental Sustainability X Other:
76
34
PEG Projects
Project No. 9322-013
Project Manager –Joan Pliego, Public Information Officer
Pursuant to Section 611 of the Communications Act, The City
of Saratoga requires cable operators to set aside channels
for public, educational, or governmental ("PEG") use and
provide funds for equipment for local studios for these
channels and operating funds to cover the expenses of
operating the studios.
The City receives approximately $80,000 each year in PEG
funds from various cable operators. As of the end of FY
2024/25, the balance of PEG fees is estimated to be
$42,250. The City has partnered with the local Saratoga
Community Access Television station (KSAR) to use the
funds for improvement of the local television equipment.
However, the funds have accumulated to a position which
may allow the City to move forward on a major project that
will augment the City’s local broadcasting abilities. This
project will account for the PEG funds and subsequent use if
the Council identifies and approves an appropriate project at
a future time.
Funding Source: Fee revenue from cable operators
Expenditure Budget
2024-25 2025-26
Fund Available
Budget
Est. Full
Year Actual
Est.
Carryover
Proposed
Budget Est. Total Budget
413 CIP Facility $267,453 $225,203 $42,250 $80,000 $122,250
Total $267,453 $225,203 $42,250 $80,000 $122,250
Operating budget Impact (if any):
Mid-year adjustment $ amount and explanation:
City Council Adopted Strategic Goals & Priorities CIP Priority Factors
City Leadership & Fiscal Stewardship Health and safety issue X
Public Safety Imminent failure of structure/system
Facilities & Infrastructure X Short-term cost of repair vs. long-term cost of
replacement
Community Heritage Availability of external funding source X
Community Engagement X Federal or State mandate
Environmental Sustainability Other:
Project Milestones
Identified/proposed (1) Control Booth
Revision
(2) Office Expansion
Approved/funded 2024/25
Design/Construction Ongoing
Completion Ongoing
77
35
Pierce Road Culvert Repairs
Project No. 9142-035
Project Manager – Macedonio Nunez, Engineer Services Manager
This project will replace a culvert at Pirce Road that failed
during the January 2023 storms. The failed culvert
caused severe erosion to the roadway embankment.
Emergency roadway repairs prevented complete failure
of the roadway at the time.
Funding Source: General fund
Expenditure Budget
2024-25 2025-26
Fund Available
Budget
Est. Full
Year Actual
Est.
Carryover
Proposed
Budget Est. Total Budget
411 CIP Street 255,200 0 255,200 500,000 755,200
Total 255,200 0 255,200 500,000 755,200
Operating Budget Impact (if any): None
Mid-year budget adjustment $ amount and explanation: None
City Council Adopted Strategic Goals & Priorities CIP Priority Factors
City Leadership & Fiscal Stewardship Health and safety issue
Public Safety X Imminent failure of structure/system X
Facilities & Infrastructure X Short-term cost of repair vs. long-term cost
of replacement
Community Heritage Availability of external funding source X
Community Engagement Federal or State mandate
Environmental Sustainability X Other:
Project Milestones
Identified/proposed 2024
Approved/funded 2024-25
Design/Construction 2024-25
Completion 2025-26
78
36
Residential Tree Planting Program
Project No. 9211-012
Project Manager – Mainini Cabute,
Environmental Program Manager
The City of Saratoga’s Climate Action Plan (CAP) 2030,
adopted by the City Council in December 2020,
recommends that the City continue to proactively
increase carbon sequestration efforts to improve air
quality and natural cooling through increasing tree
cover in Saratoga. This Residential Tree Planting
Program would be similar to the 2020 Trees by 2020
program that the City funded in 2016. This Program will
require partnership with a tree supplier that will allow
the City to subsidize trees purchased by private
property owners in Saratoga for the purpose of planting
in their front yards. If successful, this program will
continue until 2030.
Project Milestones
Identified/proposed 2024
Approved/funded 2024-25
Design/Construction
Completion Ongoing
Funding Source: General fund
Expenditure Budget
2024-25 2025-26
Fund Available
Budget
Est. Full
Year Actual
Est.
Carryover
Proposed
Budget Est. Total Budget
412 CIP Park & Trails 55,000 55,000 0 55,000 55,000
Total 55,000 55,000 0 55,000 55,000
Operating Budget Impact (if any): None
Mid-year budget adjustment $ amount and explanation: None
City Council Adopted Strategic Goals & Priorities CIP Priority Factors
City Leadership & Fiscal Stewardship X Health and safety issue
Public Safety Imminent failure of structure/system
Facilities & Infrastructure Short-term cost of repair vs. long-term cost
of replacement
Community Heritage Availability of external funding source
Community Engagement X Federal or State mandate
Environmental Sustainability X Other:
79
37
Safe Routes to School Implementation
Project No. 9121-008
Project Manager - Mainini Cabute, Environmental Programs Manager
This project implements the Safe Routes to School
(SRTS) Masterplan and the SRTS Need
Assessment CIP. The implementation of the SRTS
Master Plan will construct improvements for
pedestrian and bicycle safety around schools.
In July 2023, the City received a Community
Project Funding Grant from Congress member
Anna Eshoo’s office of $500,000 towards this
project. The grant award requires matching funds
in the amount of $125,000. The cost of developing
design plans for phase 0 and phase 1 totals $173,000. In FY2025-26 Staff will prioritize
improvements at key intersections near schools including installations of Flashing Beacons and
high visibility crosswalks.
Visit https://www.saratoga.ca.us/509/Safe-Routes-to-School for more information on the SRTS
Masterplan.
Funding Source: General Fund and Grant Funds
Project Milestones
Identified/proposed
Approved/funded 2022-23
Design/Construction 2022-23
Completion 2026-27
Expenditure Budget
2024-25 2025-26
Fund Available
Budget
Est. Full
Year Actual
Est.
Carryover
Proposed
Budget Est. Total Budget
411 CIP Street 136,300 56,745 79,555 260,000 339,555
414 CIP Admin & Tech 158,755 158,755 0 0 0
434 GRANT 500,000 500,000
Total 295,055 215,500 79,555 760,000 839,555
Operating Budget Impact (if any): none
Mid-year adjustment $ amount and explanation: none
City Council Adopted Strategic Goals & Priorities CIP Priority Factors
City Leadership & Fiscal Stewardship Health and safety issue
Public Safety x Imminent failure of structure/system
Facilities & Infrastructure x Short-term cost of repair vs. long-term cost
of replacement
80
38
Community Heritage Availability of external funding source
Community Engagement x Federal or State mandate x
Environmental Sustainability Other:
81
39
Safe Routes to School Outreach
Project No. 9443-004
Project Manager - Mainini Cabute, Environmental Programs Manager
This project will fund a traffic engineering plan
which would include several elements aimed to
promote bicycling and walking as the preferred
travel modes to school.
Project elements for this design plan include:
• Conceptual plan drawings of traffic safety
improvements near schools, prioritize
based on safety, to promote pedestrian
and bike travel.
• School maps, developed for each school,
to show the distribution of students around
the community, identifying corridors that
should be improved.
• An enforcement evaluation that reviews
and improves signage and/or markings to
allow for effective enforcement.
*In addition, the project includes efforts in
outreach and education aimed to inform residents
of safe pedestrian and bicycle rider practices and
routes. The City receives a community outreach
grant from the VTA for education and
encouragement of bicycle and pedestrian activities and projects. The grant allocation varies from
year to year. To date, the City has expended $33,436 of the allocations received and has an
available balance of $184,567.55 including the allocation for FY 2024-25.
Funding Source: General Fund
Expenditure Budget
2024-25 2025-26
Fund Available
Budget
Est. Full
Year Actual
Est.
Carryover
Proposed
Budget
Est. Total
Budget
414 CIP Admin & Tech 14,932 0 14,932 0 14,932
434 Admin & Tech CIP Grant 66,884 24,884 42,000 25,000 67,000
Total 81,816 24,884 56,932 25,000 81,932
City Council Adopted Strategic Goals & Priorities CIP Priority Factors
City Leadership & Fiscal Stewardship x Health and safety issue
Public Safety x Imminent failure of structure/system
Facilities & Infrastructure x Short-term cost of repair vs. long-term cost
of replacement
Community Heritage Availability of external funding source
Community Engagement x Federal or State mandate
Environmental Sustainability Other:
Project Milestones
Identified/proposed 2021-22
Approved/funded 2021-22
Design 2022-23
Education and Outreach 2023-24
Completion 2025-26
82
40
Saratoga Avenue Sidewalks
Project No. 9142-005
Project Manager – Macedonio Nunez, Engineering Services Manager
Since 1992, the City has been adding new sections of
sidewalk along Saratoga Avenue, using Transit
Development Act (TDA) funds to create a continuous
sidewalk between the Village and Quito Road. The City
generally allows these funds to accumulate over several
years and identifies the pathway sections to be completed
along Saratoga Avenue.
Sidewalks provide a safe path for pedestrians away from the
roadway. The sidewalk also allows residents in wheelchairs
or other wheeled devices to travel in the City. Furthermore,
extension of the City’s sidewalk system increases the City’s
walkability and adds to the recreational opportunities
available to residents.
This project has been ongoing since 1992 and will continue
until all sidewalk gaps are closed. To date, this CIP had
completed Pedestrian Safety Improvements along Saratoga
Ave at the following locations:
• Reconstruction of deteriorating existing asphalt
concrete pathway between Shadow Oaks and Heritage Oak
• Crestbrook Drive bulbout ramp/crosswalk improvement
• Herriman Avenue bulbout ramp/crosswalk improvement
• La Paloma Avenue intersections bulbout ramp/crosswalk improvement
• Bus Stop locations near the intersection of Highway 9
• Sidewalk and ADA ramps at the frontage of the Old Post Office to Park Place
• Handicap ramp between Juniper Lane and Douglass Ln (just south of Douglass Ln on the
southbound direction)
• Upgrade deteriorating handicap ramps along Saratoga Ave between Lutheria Way to
Scotland Dr.
Funding Source: General Fund & Grant Funds
Project Milestones
Identified/proposed 1992
Approved/funded 2008-09
Design/Construction Ongoing
Completion Ongoing
83
41
Saratoga Avenue Sidewalks (continued)
Project No. 9142-005
Expenditure Budget
2024-25 2025-26
Fund Available
Budget
Est. Full
Year Actual
Est.
Carryover
Proposed
Budget Est. Total Budget
431 Street CIP Grant 67,177 10,800 56,377 25,000 81,377
Total 67,177 10,800 56,377 25,000 81,377
Operating Budget Impact (if any): none
Mid-year adjustment $ amount and explanation: none
City Council Adopted Strategic Goals & Priorities CIP Priority Factors
City Leadership & Fiscal Stewardship Health and safety issue
Public Safety X Imminent failure of structure/system
Facilities & Infrastructure X Short-term cost of repair vs. long-term cost
of replacement
Community Heritage Availability of external funding source X
Community Engagement Federal or State mandate X
Environmental Sustainability Other:
84
42
Saratoga Library Building Exterior Maintenance
Project No. 9372-001
Project Manager - Thomas Scott, Facilities Manager
This project funds improvements to the exterior of the
Saratoga Library. The Saratoga Library is a City
owned property leased by the Santa Clara County
Library Joint Powers Authority. Under the current 30-
year lease (effective 2003), the County is responsible
for maintaining the interior of the building. However,
the County agreed to pay the City $5,000 on an
annual basis to oversee and perform certain
maintenance work to ensure the building’s exterior is
maintained in accordance with City standards. Every
year these funds are used to repair and re-paint the
exterior walls of the library building under the direction
of the Facilities Department. The unexpended funds are
capped at $25,000.
The exterior maintenance work is primarily performed by
contractors and managed by staff. Performing on-going
maintenance to the exterior of the Saratoga Library keeps
the building in good operating condition and prevents
higher costs associated with deferred maintenance. Exterior maintenance projects range from
siding repairs and re-painting. In 2010-11, the southern exposure of the library was re-painted,
and in 2012-13, the entire exterior was re-painted. In 2017-18, repairs and re-painting of the north
and east facing walls were completed. In 2023-2024 and in 2024-2025, the exterior walls will be
repaired and repainted.
Funding Source: Outside agency
Expenditure Budget
2024-25 2025-26
Fund Available
Budget
Est. Full
Year Actual
Est.
Carryover
Proposed
Budget Est. Total Budget
413 CIP Facility 13,070 13,880 -810 10,000 9,190
Total 13,070 13,880 -810 10,000 9,190
Operating Budget Impact (if any):
Mid-year adjustment $ amount and explanation:
Project Milestones
Identified/proposed
Approved/funded
Design/Construction Ongoing
Completion Ongoing
85
43
Saratoga Library Building Exterior Maintenance
(Continued)
Project No. 9372-001
City Council Adopted Strategic Goals & Priorities CIP Priority Factors
City Leadership & Fiscal Stewardship Health and safety issue
Public Safety Imminent failure of structure/system
Facilities & Infrastructure X Short-term cost of repair vs. long-term cost
of replacement
Community Heritage Availability of external funding source X
Community Engagement Federal or State mandate
Environmental Sustainability Other:
86
44
Community Development Software Technology Management
Project No. 9415-004
Project Manager – Bryan Swanson,
Community Development Director
This project accounts for technology
fee revenues and expenditures in
support of community development
software technology. The current fee
and expenditure structure shifted from
the operating budget to the capital
budget to isolate the functions, clarify
the nexus, and track dedicated
revenues for multi-year operational
expenses. In 2020-21, a separate
technology fee was implemented and
accounted for in the Software
Technology Management project.
The previous Community Development Document Management CIP project has been closed and
the 2023/24 Fee Schedule updated. This CIP project funds the Community Development
Department’s permit system (CentralSquare’s TRAKiT) as well as document digitization projects.
Although many documents now come into Community Development in electronic form, there are
still previous documents that need to be converted into a digitized format.
Funding Source: Fee revenue
Expenditure Budget
Project Milestones
Identified/proposed 2008
Approved/funded 2020-21
Design/Construction ongoing
Completion n/a
2024-25 2025-26
Fund Available
Budget
Est. Full
Year Actual
Est.
Carryover
Proposed
Budget
Est. Total
Budget
414 CIP Admin & Tech 208,086 108,090 99,996 350,000 449,996
Total 208,086 108,090 99,996 350,000 449,996
Operating Budget Impact (if any):
Mid-year adjustment $ amount and explanation:
87
45
Community Development Software Technology
Management (continued)
Project No. 9415-004
City Council Adopted Strategic Goals & Priorities CIP Priority Factors
City Leadership & Fiscal Stewardship Health and safety issue
Public Safety Imminent failure of structure/system
Facilities & Infrastructure Short-term cost of repair vs. long-term cost
of replacement
Community Heritage Availability of external funding source ×
Community Engagement Federal or State mandate
Environmental Sustainability × Other:
88
46
City of Saratoga
2025-26 CIP Budget - Nominated Projects
January 24, 2025
Saratoga Avenue at Herriman Traffic Signal Installation
Corporation Yard Charging Stations
2025-26 Nominated Project Funding Requests
Nominated Projects General Fund Other City Funds Total
Saratoga Avenue at Herriman Traffic Signal Installation 850,000 $ 850,000
Corporation Yard Charging Stations 150,000 150,000
Subtotal $ 1,000,000 $ - $ 1,000,000
89
47
Funding Request: Nominated Projects
90
48
2025-26 Preliminary Proposed Budget
NEW - Capital Improvement Program Budget Request
Project Name: City Hall Courtyard Tripping Hazard Repairs
CIP Category Facilities
Project No. 413.xxxx-xxx
De
s
cr
ipt
ion
Describe Project: Remove and replace exposed aggregate with decorative concrete
Costs: $200,000
Funding Sources: General Fund
Pr
oj
e
ct
f
ina
ncia
l
s
City Council Adopted Strategic Goals & Priorities CIP Priority Factors
City Leadership & Fiscal Stewardship Health and safety issue x
Public Safety Imminent failure of structure/system x
Facilities & Infrastructure x Short-term cost of repair vs. long-term cost of replacement
Community Heritage Availability of external funding source
Community Engagement Federal or State mandate
Environmental Sustainability Other:
Additional Resource Requirements Project Milestones/Timeline
Project
Manager Rick Torres, Streets Manager Project identified and proposed FY2025-26
Project
Team
City Council approved and funded
Operating
budget
impacts
Design FY2025-26
Construction FY2025-26
Completion FY2025-26
Describe Revenue/Expenditure
(Prelim Eng, Design, Construction,
etc.)
Revenues
Expenditures
Fun
d
ing
S
our
ces
Sources
Amount
Design and Construction 200,000 General Fund 200,000
Preliminary 2025-26 budget request 200,000 5-year projected requirements,
unfunded
91
49
2025-26 Preliminary Proposed Budget
NEW - Capital Improvement Program Budget Request
Project Name: City Hall Sustainable Landscaping
CIP Category Facilities
Project No. 413.xxxx-xxx
De
s
cr
ipt
ion
Describe Project: Installation of sustainable landscaping at City Hall’s Frontage to create a
welcoming space as well as educate community members about sustainable practices. The
project design is ready.
Costs: $150,000
Funding Sources: General Fund
Pr
oj
e
ct
f
ina
ncia
l
s
City Council Adopted Strategic Goals & Priorities CIP Priority Factors
City Leadership & Fiscal Stewardship x Health and safety issue
Public Safety Imminent failure of structure/system
Facilities & Infrastructure x Short-term cost of repair vs. long-term cost of replacement
Community Heritage Availability of external funding source
Community Engagement x Federal or State mandate
Environmental Sustainability x Other:
Additional Resource Requirements Project Milestones/Timeline
Project
Manager Mainini Cabute, Environmental Programs Manager Project identified and proposed FY2025-26
Project
Team
City Council approved and funded
Operating
budget
impacts
Design FY2025-26
Construction FY2025-26
Completion FY2025-26
Describe Revenue/Expenditure
(Prelim Eng, Design, Construction,
etc.)
Revenues
Expenditures
Fun
d
ing
S
our
ces
Sources
Amount
Construction 150,000 General Fund 150,000
Preliminary 2025-26 budget request 150,000 5-year projected requirements,
unfunded
92
50
2025-26 Preliminary Proposed Budget
NEW - Capital Improvement Program Budget Request
Project Name: Citywide Pathway and Trail Benches
CIP Category Parks
Project No.
De
s
cr
ipt
ion
Describe Project: Purchase and installation of benches at various locations along pathways
and trails in the City. Staff has about 15 possible locations identified to start with. Locations
include pathways along Fruitvale Avenue, Saratoga Sunnyvale Road and Cox Avenue, as well
as at City trailheads. The cost for purchase and installation of each bench is estimated at
$3,500.
Costs: 52,500
Funding Sources: Park in Lieu
Pr
oj
e
ct
f
ina
ncia
l
s
City Council Adopted Strategic Goals & Priorities CIP Priority Factors
City Leadership & Fiscal Stewardship Health and safety issue
Public Safety Imminent failure of structure/system
Facilities & Infrastructure x Short-term cost of repair vs. long-term cost of replacement
Community Heritage Availability of external funding source
Community Engagement x Federal or State mandate
Environmental Sustainability Other:
Additional Resource Requirements Project Milestones/Timeline
Project
Manager Bridget Cash, Administrative Analyst Project identified and proposed 2025-26
Project
Team
City Council approved and funded
Operating
budget
impacts
Design
Construction
Completion
Describe Revenue/Expenditure
(Prelim Eng, Design, Construction,
etc.)
Revenues
Expenditures
Fun
d
ing
S
our
ces
Sources
Amount
Park in lieu 52,500 Park in lieu 52,500
Preliminary 2025-26 budget request 52,500 5-year projected requirements,
unfunded
93
51
2025-26 Preliminary Proposed Budget
NEW - Capital Improvement Program Budget Request
Project Name: Corporation Yard Charging Stations
CIP Category Facilities
Project No. 413.xxxx-xxx
De
s
cr
ipt
ion
Describe Project: Upgrade to electrical panel and installation of electric vehicle charging
facilities at the Corporation Yard for City vehicle fleet.
Costs: $150,000
Funding Sources: General Fund
Pr
oj
e
ct
f
ina
ncia
l
s
City Council Adopted Strategic Goals & Priorities CIP Priority Factors
City Leadership & Fiscal Stewardship x Health and safety issue
Public Safety Imminent failure of structure/system
Facilities & Infrastructure x Short-term cost of repair vs. long-term cost of replacement
Community Heritage Availability of external funding source
Community Engagement Federal or State mandate x
Environmental Sustainability x Other:
Additional Resource Requirements Project Milestones/Timeline
Project
Manager Rick Torres, Streets Manager Project identified and proposed FY2025-26
Project
Team
City Council approved and funded
Operating
budget
impacts
Design FY2025-26
Construction FY2025-26
Completion FY2025-26
Describe Revenue/Expenditure
(Prelim Eng, Design, Construction,
etc.)
Revenues
Expenditures
Fun
d
ing
S
our
ces
Sources
Amount
Design and Construction 150,000 General Fund 150,000
Preliminary 2025-26 budget request 150,000 5-year projected requirements,
unfunded
94
52
2025-26 Preliminary Proposed Budget
NEW - Capital Improvement Program Budget Request
Project Name: Quarry Park Parking Expansion
CIP Category Parks
Project No. 422.XXXX
De
s
cr
ipt
ion
Describe Project: Expand existing parking area at Quarry Park to gain approximately 10
additional parking spaces.
Costs: $75,000
Funding Sources: Park Development Fee
Pr
oj
e
ct
f
ina
ncia
l
s
City Council Adopted Strategic Goals & Priorities CIP Priority Factors
City Leadership & Fiscal Stewardship Health and safety issue
Public Safety Imminent failure of structure/system
Facilities & Infrastructure x Short-term cost of repair vs. long-term cost of replacement
Community Heritage Availability of external funding source
Community Engagement x Federal or State mandate
Environmental Sustainability Other:
Additional Resource Requirements Project Milestones/Timeline
Project
Manager Shawn Gardener, Parks Manager Project identified and proposed FY2025-26
Project
Team
City Council approved and funded
Operating
budget
impacts
Design FY2025-26
Construction FY2025-26
Completion FY2025-26
Describe Revenue/Expenditure
(Prelim Eng, Design, Construction,
etc.)
Revenues
Expenditures
Fun
d
ing
S
our
ces
Sources
Amount
Design and Construction 75,000 Park Development Fee 75,000
75,000
Preliminary 2025-26 budget request 5-year projected requirements,
unfunded
95
53
2025-26 Preliminary Proposed Budget
NEW - Capital Improvement Program Budget Request
Project Name: Village Parking Districts Resurfacing
CIP Category Streets
Project No.
De
s
cr
ipt
ion
Describe Project: Resurfacing of the Village Parking Districts
Costs: 550,000
Funding Sources: General Fund
Pr
oj
e
ct
f
ina
ncia
l
s
City Council Adopted Strategic Goals & Priorities CIP Priority Factors
City Leadership & Fiscal Stewardship Health and safety issue
Public Safety Imminent failure of structure/system
Facilities & Infrastructure x Short-term cost of repair vs. long-term cost of replacement x
Community Heritage Availability of external funding source
Community Engagement Federal or State mandate
Environmental Sustainability Other:
Additional Resource Requirements Project Milestones/Timeline
Project
Manager Macedonio Nunez, City Engineer Project identified and proposed FY25-26
Project
Team
City Council approved and funded
Operating
budget
impacts
Design
Construction
Completion
Describe Revenue/Expenditure
(Prelim Eng, Design, Construction,
etc.)
Revenues
Expenditures
Fun
d
ing
S
our
ces
Sources
Amount
General Fund 550,000 General Fund 550,000
Preliminary 2025-26 budget request 550,000 5-year projected requirements,
unfunded
96
54
20230210
97
55
City of Saratoga
2025-26 CIP Budget - Unchanged Projects
January 16, 2025
Project Number
Streets
City Wide Bikeways and Sidewalk Masterplan 9121-009
Pedestrian Streetlights 9121-010
Prospect Road Improvement 9122-006
Corrugated Pipe Rehabilitation Project 9141-009
Village Crosswalk & Sidewalk Rehabilitation 9142-019
Quito Road Sidewalk Improvements Designs 9142-020
Saratoga-Sunnyvale Road Sidewalks 9142-021
Fourth Street Bridge Widening 9152-001
Quito Road Bridges Projects 9152-002,004
Bridge Rehabilitation Project 9152-005
Blue Hills Elementary Pedestrian Crossing at Union Pacific Railroad (UPRR) 9274-002
Parks & Trails
Citywide Tree Replanting Program 9211-002
Mechanical Weed Abatement 9211-011
Hakone Gardens Pond Renovation Phase 1 9222-008
Blue Hills Elementary Pedestrian Crossing at Union Pacific Railroad (UPRR) 9274-002
Village to Quarry Park Walkway 9277-004
Facilities
Open Work Space-Office Conversion Feasibility & Design 9321-017
Administrative & Technology
El Quito Neighborhood Improvements 9443-005
Horseshoe Landscape & Lighting Beautification Project 9442-002
ARPA
Park Sewer Lateral Replacement Upgrades 9142-024
Storm Drain Master Plan 9142-025
Stormwater Pollution Prevention Program Compliance (SWPPP) 9142-028
Saratoga Village Water Quality Improvement Plan 9142-029
City Hall Sustainable Landscape Beautification-Demonstration Project 9142-031
98
56
City of Saratoga
2025-26 CIP Budget - Anticipated Completion by June 30, 2025
January 16, 2025
Project Number
Streets
Traffic Signal Controller Upgrades 9121-007
Village Clock-Saratoga Village Beautification 9132-006
Pierce Road Retaining Wall 9153-007
Parks & Trails
Quarry Park Mtc Building Utility Project 9226-005
El Quito Park Pickleball Courts 9252-003
Villa Oaks Bridge Reconstruction and Erosion Control 9277-005
Administrative
ADA Self-Assessment & Transition Plan 9443-008
ARPA
Guava Court Improvements 9142-032
Monte Vista Drive and El Camino Grande Storm Drainage I 9142-033
Historical Park Storm Drainage Improvements 9142-034
Water Conservation Improvement 9142-036
99
57
Unchanged Projects
100
58
Blue Hills Elementary Pedestrian Crossing at Union Pacific
Railroad
Project No. 9274-002
Project Manager - Mainini Cabute, Environmental Programs Manager and Emma Burkhalter,
Associate Engineer
The Blue Hills Pedestrian Crossing at UPRR
project (formally named
Guava/Fredericksburg Entrance & Railroad
Crossing) will construct an at-grade
pedestrian crossing connecting Fredericksburg
Drive and Guava Court, which will enhance
pedestrian connectivity to Blue Hills
Elementary School. As part of the process of
reopening a crossing, UPRR requires that
cities close three existing railroad crossings.
Due to the City’s inability to close three
crossings, UPRR instead requires the City to
upgrade pedestrian and bicycle facilities at the following four railroad crossings citywide: Glen
Brae Drive, Cox Avenue, Saratoga-Sunnyvale
Road, and Arroyo de Arguello. The specific
upgrades at these four locations have been
identified by the California Public Utilities
Commission and focus on improving pedestrian
and bicycle access and safety. The proposed
pedestrian crossing and the four railroad crossing upgrades are all part of this project.
The scope of this original contract, which began in 2016 focused mostly on the pedestrian crossing
at Fredericksburg Drive and Guava Court and the four railroad crossing upgrades. Subsequently,
the design work for the contract was amended to include drainage repairs and bioswales along the
southside of Guava Court. However, in 2021, the City received funding from the American Rescue
Plan Act (ARPA) and the stormwater improvements at Guava Court was an eligible project for
funding and was therefore removed from the Blue Hills Pedestrian Crossing project.
To date, the City has paid approximately $383,000 for this project, which includes design work
with BKF Engineering and consulting with UPRR.
To pay for the upcoming costs, such as final design work for the project and construction, the City
will use two grants it recently received totaling $3 million. On June 23, 2021, the MTC Board
approved the Blue Hills project to receive $1.8 million in Safe and Seamless Mobility Quick Strike
Project Milestones
Identified/proposed
Approved/funded 2013-14
Design/Construction 2023-24 to
2025-26
Completion 2026-27
101
59
Blue Hills Elementary Pedestrian Crossing at
Union Pacific Railroad (continued)
Project No. 9274-002
Program funding. The grant requires a local match in the amount of $234,000. The grant approved
projects that emphasized bicycle and pedestrian safety and mobility, connections to transit and
projects that advance equitable mobility. The Blue Hills Pedestrian Crossing at UPRR project will
connect two neighborhoods in Saratoga and allow community members, especially the Greenbrier
neighborhood, to easily access Joe’s trail and various destinations by bike and on foot. A resolution
receiving this grant was approved by the City Council in November 2021.
In early 2023, Caltrans notified Saratoga public works staff that Saratoga had a $1.2 million
allocation from the state’s Priority Legislative Budget Projects (PLBP) process. The $1.2 million
funding is earmarked for pedestrian safety improvements at railroad crossings. City staff worked
with Caltrans to develop a Fund Transfer Agreement and resolution, which City Council approved
at its July 5, 2023, Council meeting. Staff submitted an invoice to Caltrans at the end of October
2023 and the City received the funds on November 15, 2023.
Total available funding of $3,260,000 million will allow Saratoga to construct many, if not all, of
the pedestrian safety improvements required by both the California Public Utilities Commission
(CPUC) and UPRR. City staff is waiting on cost estimates from UPRR with hopes that this total
funding will be sufficient to construct all of the improvements and complete the project.
Funding Source: General Fund and Grant Funds
Expenditure Budget
2024-25 2025-26
Fund Available
Budget
Est. Full
Year Actual
Est.
Carryover
Proposed
Budget Est. Total Budget
412 CIP Park & Trails 330,163 30,163. 300,000 0 300,000
432 Park & Trails CIP Grant
(PLBP)
1,185,110
125,110
1,160,000
0
1,160,000
432 Park & Trails CIP Grant
(MTC)
1,800,000 1,800,000
Total 1,515,273 155,273 1,460,000 1,800,000 3,260,000
Operating Budget Impact (if any): none
Mid-year adjustment $ amount and explanation: none
City Council Adopted Strategic Goals & Priorities CIP Priority Factors
City Leadership & Fiscal Stewardship X Health and safety issue
Public Safety X Imminent failure of structure/system
Facilities & Infrastructure X Short-term cost of repair vs. long-term cost
of replacement
Community Heritage Availability of external funding source X
Community Engagement X Federal or State mandate X
Environmental Sustainability Other:
102
60
Bridge Rehabilitation Project
Project Nos. 9152-005
Project Manager - Poh Yee, Civil Engineer
Caltrans issues annual bridge inspection reports to the City
for bridges within the City’s jurisdiction, Recent reports have
identified deficiencies in 6 City bridges the require repair
work. This project will address those deficiencies by repairing
bridge abutments, scouring, deck rehabilitation and railings.
If not completed, bridges will continue to deteriorate and the
costs to make the repairs will increase substantially. The
project requires review and permits from Santa Clara Valley
Water District, Regional Water Control Board, Fish & Wildlife,
and Army Corps of Engineers.
• Phase 1: This phase mitigates deficiencies at 3 of 6
bridge locations called out in the Caltrans inspection
reports.
• Phase 2: This phase mitigates deficiencies at the
remaining 3 of 6 bridge locations called out in the
Caltrans inspection reports which were not addressed
in Phase 1.
Funding Source: General Fund
Expenditure Budget
2024-25 2025-26
Fund Available
Budget
Est. Full
Year Actual
Est.
Carryover
Proposed
Budget Est. Total Budget
411 CIP Street 700,000 0 700,000 0 700,000
Total 700,000 0 700,000 0 700,000
Operating Budget Impact (if any): none
Mid-year adjustment $ amount and explanation: none
City Council Adopted Strategic Goals & Priorities CIP Priority Factors
City Leadership & Fiscal Stewardship Health and safety issue
Public Safety X Imminent failure of structure/system X
Facilities & Infrastructure X Short-term cost of repair vs. long-term cost
of replacement
Community Heritage Availability of external funding source
Community Engagement Federal or State mandate X
Environmental Sustainability Other:
Project Milestones
Identified/proposed 2023-24
Approved/funded 2023-24
Design/Construction 2024-25
Completion 2026-27
103
61
Citywide Bikeways and Sidewalk Masterplan
Project No.431/411.9121-009
Project Manager – Mainini Cabute,
Environmental Programs Manager
This project will identify and prioritize locations
for new bikeways and sidewalks and
opportunities for gap closures Citywide.
Funding Source: OBAG grant $443,000 and
required Local Match of $57,000
Expenditure Budget
2024-25 2025-26
Fund Available
Budget
Est. Full
Year Actual
Est.
Carryover
Proposed
Budget Est. Total Budget
411 CIP Street 57,395 0 57,395 0 57,395
431 Street CIP Grant 443,000 0 443,000 0 443,000
Total 500,395 0 500,395 0 500,395
Operating Budget Impact (if any): none
Mid-year adjustment $ amount and explanation: none
City Council Adopted Strategic Goals & Priorities CIP Priority Factors
City Leadership & Fiscal Stewardship Health and safety issue
Public Safety × Imminent failure of structure/system
Facilities & Infrastructure × Short-term cost of repair vs. long-term cost
of replacement
Community Heritage Availability of external funding source ×
Community Engagement Federal or State mandate
Environmental Sustainability × Other:
Project Milestones
Identified/proposed July 2022
Approved/funded July 2023
Design/Construction 2023-24
Completion 2025-26
104
62
Citywide Tree Replanting Program
Project No. 9211-002
Project Manager - Shawn Gardner, Public Works Manager
This ongoing project provides for the upkeep of the City’s
urban forest through the planting of City trees and
shrubbery, installation of irrigation for new plantings, tree
maintenance, and removal of damaged trees on City
property. To mitigate the loss of the urban forest, the City
assesses fines for unpermitted tree removal and related
violations, and then uses these funds to reforest the City.
Fines provide the funding for the cost to plant new trees
and shrubbery and if needed, to install irrigation to
sustain the new plantings on public property. Staff
sometimes complete citywide tree replanting work;
however, larger-scale projects may be contracted out to
tree and landscape contractors.
The Citywide Tree Replanting Program offsets tree
planting and related maintenance expenses that are
funded through the City’s operating budget.
Additionally, maintaining the City’s urban tree canopy
adds to Saratoga’s attractiveness and increases its
desirability. To some degree, this helps to generate higher property values and consequently
higher property tax revenues received by the City.
Funding Source: Tree Fine Revenue
Expenditure Budget
2024-25 2025-26
Fund Available
Budget
Est. Full
Year Actual
Est.
Carryover
Proposed
Budget Est. Total Budget
421 Tree Fine 7,030 0 7,030 0 7,030
Total 7,030 0 7,030 0 7,030
Operating Budget Impact (if any): none
Mid-year adjustment $ amount and explanation: none
City Council Adopted Strategic Goals & Priorities CIP Priority Factors
City Leadership & Fiscal Stewardship x Health and safety issue
Public Safety Imminent failure of structure/system
Facilities & Infrastructure x Short-term cost of repair vs. long-term cost of
replacement
Community Heritage Availability of external funding source
Community Engagement x Federal or State mandate
Environmental Sustainability x Other:
Project Milestones
Identified/proposed
Approved/funded 2008-09
Design/Construction ongoing
Completion n/a
105
63
Corrugated Metal Pipe Rehabilitation
Project No. 9141-009
Project Manager - Macedonio Nunez, Engineering Services Manager
This Project will fund the ongoing rehabilitation of existing
deteriorating corrugated metal pipe (CMP) that is used for the
storm drain system throughout the City. The aging CMP, once
it is deteriorated and compromised, will cause an underground
cavity which can collapse and cause underground soil erosion
that results in sinkhole incidents.
In FY 2023-24, CMP rehabiliations will include the culvert at
Pirece Road and Pike Road that failed in the January 2023
Storms and the culvert at the intersection of Pierce Road and
Palomino Way.
The rehabilitation of the culvert at Pierce Road and Pike Road
is currently pending review for FEMA funding. If it gets
approved, then the City funding will be available for
additional CMP rehabilitation projects as prioritized by
City Staff.
The City Storm Drain Master Plan, which is currently
under development by Sandis Engineering, calls out
future repair work to CMPs. This will require expenditures in the hundreds of thousands of dollars.
Funding Source: General Fund
Expenditure Budget
2024-25 2025-26
Fund Available
Budget
Est. Full
Year Actual
Est.
Carryover
Proposed
Budget Est. Total Budget
411 CIP Street 165,005 0 165,005 0 165,005
Total 165,005 0 165,005 0 165,005
Operating Budget Impact (if any): none
Mid-year adjustment $ amount and explanation: none
City Council Adopted Strategic Goals & Priorities CIP Priority Factors
City Leadership & Fiscal Stewardship Health and safety issue
Public Safety X Imminent failure of structure/system X
Facilities & Infrastructure X Short-term cost of repair vs. long-term cost
of replacement X
Community Heritage Availability of external funding source
Community Engagement Federal or State mandate
Environmental Sustainability Other:
Project Milestones
Identified/proposed 2023-24
Approved/funded 2023-24
Design/Construction Ongoing
Completion Ongoing
106
64
El Quito Neighborhood Improvements
Project No. 9443-005
Project Manager - John Cherbone, Public Works Director
This project will fund future projects within
the El Quito Neighborhood in the City of
Saratoga. In 2019-20, the City dissolved the
El Quito Landscape & Lightning District and
incorporated the neighborhood’s
maintenance within the City’s normal
operations. A portion of the funds in the
district is set aside in this project for future
projects within this area.
Funding Source: One-time funds from the
El Quito Landscape & Lighting District
dissolution
Project Milestones
Identified/proposed 2019-20
Approved/funded 2019-20
Design/Construction Ongoing
Completion Ongoing
Expenditure Budget
2024-25 2025-26
Fund Available
Budget
Est. Full
Year Actual
Est.
Carryover
Proposed
Budget Est. Total Budget
414 CIP Admin & Tech 134,507 0 134,507 0 134,507
Total 134,507 0 134,507 0 134,507
Operating Budget Impact (if any): none
Mid-year adjustment $ amount and explanation: none
City Council Adopted Strategic Goals & Priorities CIP Priority Factors
City Leadership & Fiscal Stewardship x Health and safety issue
Public Safety Imminent failure of structure/system
Facilities & Infrastructure x Short-term cost of repair vs. long-term cost
of replacement
Community Heritage Availability of external funding source
Community Engagement x Federal or State mandate
Environmental Sustainability Other:
107
65
Fourth Street Bridge Widening
Project No. 9152-001
Project Manager – Macedonio Nunez, Engineering Services Manager
The 4th Street Bridge was constructed in 1939 and crosses
Saratoga Creek near the entrance to Wildwood Park. This
project will widen the bridge to accommodate a sidewalk
for pedestrian traffic, as well as make structural
improvements to bring the bridge in compliance with
current standards. A California Department of
Transportation review of Saratoga bridges in 2004 listed
the 4th Street Bridge as being in “generally good condition.”
There are 20 bridges located in the City with 9 of these
bridges passing over Saratoga Creek. This project will be
completed in three phases;
• Phase 1: Preliminary engineering and
environmental, right-of-way acquisition, and
construction with a total estimated cost of $1.41
million. The Preliminary Engineering and
Environmental phase will include survey work,
constraint analysis, environmental review and
design with an estimated cost of $455,000.
• Phase 2: The Right-of-way acquisition phase
will include the acquisition or obtaining rights to
access property needed to widen the bridge,
with an estimated cost of $10,000.
• Phase 3: The construction phase will include work on widening the bridge with an
estimated cost of $945,000.
The project has sufficient funding for the preliminary engineering, environmental, and right-of-way
acquisition. Additional funding will be needed to complete the construction phase of this project.
Funding Source: General Fund & Grant Funds
Expenditure Budget
2024-25 2025-26
Fund Available
Budget
Est. Full
Year Actual
Est.
Carryover
Proposed
Budget Est. Total Budget
411 CIP Street 134,331 0 134,331 0 134,331
431 Street CIP Grant 413,515 0 413,515 0 413,515
Total 547,846 0 547,846 0 547,846
Operating Budget Impact (if any): none
Mid-year adjustment $ amount and explanation: none
Project Milestones
Identified/proposed
Approved/funded 2008-09
Design/Construction 2023- to 2025
Completion 2026-27
108
66
Fourth Street Bridge Widening (continued)
Project No. 9152-001
City Council Adopted Strategic Goals & Priorities CIP Priority Factors
City Leadership & Fiscal Stewardship Health and safety issue
Public Safety X Imminent failure of structure/system
Facilities & Infrastructure X Short-term cost of repair vs. long-term cost
of replacement X
Community Heritage Availability of external funding source X
Community Engagement Federal or State mandate
Environmental Sustainability Other:
109
67
Hakone Gardens Pond Renovation – Phase I
Project No. 9222-008
Project Manager - John Cherbone, Public Works Director
This project would fund renovation of the Hakone Gardens Koi Pond.
Hakone Gardens, a city-owned eighteen-acre park nestled in the
foothills just outside of Saratoga Village, is maintained and operated
by the Hakone Foundation, a non-profit organization that seeks to
promote a deeper understanding of Japanese and general Asian
culture through the preservation of the oldest Japanese-style
residential garden in the Western Hemisphere.
The project would include site clearing and demolition, excavating
and grading, shotcrete preparation work, shotcrete with fibers,
sealing, boulder work, accent stone materials, ADA
accessibility, plumbing, drainage, irrigation, planting,
wood structures, survey staking, and geotechnical
inspections. The total cost for the Koi Pond is estimated
to be $5 million. Phase 1 is estimated to cost $ 3.7
million. The City will pursue grant funding from
intergovernmental and private sources.
Funding Source: General Fund
Expenditure Budget
2024-25 2025-26
Fund Available
Budget
Est. Full
Year Actual
Est.
Carryover
Proposed
Budget Est. Total Budget
412 CIP Park & Trails 300,000 0 300,000 0 300,000
Total 300,000 0 300,000 0 300,000
Operating Budget Impact (if any): none
Mid-year adjustment $ amount and explanation: none
City Council Adopted Strategic Goals & Priorities CIP Priority Factors
City Leadership & Fiscal Stewardship Health and safety issue
Public Safety x Imminent failure of structure/system
Facilities & Infrastructure x Short-term cost of repair vs. long-term cost
of replacement
Community Heritage x Availability of external funding source
Community Engagement Federal or State mandate
Environmental Sustainability Other:
Project Milestones
Identified/proposed
Approved/funded 2022-23
Design/Construction TBD
Completion TBD
110
68
Horseshoe Landscape & Lighting District Beautification Project
Project No. 9442-002
Project Manager - John Cherbone, Public Works
Director
This project funds minor beautification projects within the
Horseshoe Lighting and Landscaping District. During
Fiscal Year 2014/15, the City received payment from a
cellular service provider as a result of the installation of
a cell phone tower within the Horseshoe Landscaping
and Lighting District. The provider made initial
improvements, including planting trees to screen the
cellular site equipment, and agreed to pay the City for
landscape maintenance. This project is funded by a
contribution from a cellular service provider in the
amount of $25,000.
When the available funds are exhausted, the continued maintenance costs will be budgeted in
the Parks Operating Budget. This will include water usage bills to SJWC for the irrigation.
Funding Source: One-time private funds
Expenditure Budget
2024-25 2025-26
Fund Available
Budget
Est. Full
Year Actual
Est.
Carryover
Proposed
Budget Est. Total Budget
414 CIP Admin &
Tech
5,751
3,000
2,751
0
2,751
Total 5,751 3,000 2,751 0 2,751
Operating Budget Impact (if any): none
Mid-year adjustment $ amount and explanation: none
City Council Adopted Strategic Goals & Priorities CIP Priority Factors
City Leadership & Fiscal Stewardship x Health and safety issue
Public Safety Imminent failure of structure/system
Facilities & Infrastructure x Short-term cost of repair vs. long-term cost
of replacement
Community Heritage Availability of external funding source x
Community Engagement x Federal or State mandate
Environmental Sustainability Other:
Project Milestones
Identified/proposed
Approved/funded 2015-16
Design/Construction ongoing
Completion n/a
111
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Mechanical Weed Abatement
Project No. 9211-011
Project Managers – Bridget Cash/Martin
Barajas
The City of Saratoga’s Integrated Pest
management Policy and Standard Operating
Procedures Stipulate the City aims to reduce
or eliminate the use of chemicals to the
maximum extent. Mechanical weed
abatement on City Trails will reduce on-going
dependence on chemical herbicides. Staff will
run an initial full year cycle of mechanical
abatement at the Parker Ranch Trail in FY24-
25 and 25-26
Funding Source: General Fund
Expenditure Budget
2024-25 2025-26
Fund Available
Budget
Est. Full
Year Actual
Est.
Carryover
Proposed
Budget Est. Total Budget
412 CIP Park & Trails 50,000 25,000 25,000 0 25,000
432 Park & Trails CIP Grant 75,000 0 75,000 0 75,000
Total 125,000 25,000 25,000 0 100,000
Operating Budget Impact (if any): None
Mid-year budget adjustment $ amount and explanation: None
City Council Adopted Strategic Goals & Priorities CIP Priority Factors
City Leadership & Fiscal Stewardship Health and safety issue
Public Safety X Imminent failure of structure/system
Facilities & Infrastructure Short-term cost of repair vs. long-term cost
of replacement X
Community Heritage Availability of external funding source
Community Engagement Federal or State mandate
Environmental Sustainability X Other:
Project Milestones
Identified/proposed 2024
Approved/funded 2024-25
Design/Construction Ongoing
Completion Ongoing
112
70
Open Work Space/ Office Conversion, Design & Build
Project No. 9321-017
Project Manager – Thomas Scott, Facilities Manager
This project would convert cubicles to offices at the
City Hall buildings. These conversions would include
offices for the Public Works Environmental Programs
Manager, the Code Enforcement Officer, and the 2
Building Inspectors. Also in the Corporation Yard, an
existing office would be converted to two offices for
the two Streets Lead Workers. This project applies to
the Health and Safety Issues, Efficiencies and
Business or Community Support Priority Factors.
Staff offices line the perimeters of the City Hall
buildings leaving the areas in the middle of each
building open. Cubicles have been constructed to
help eliminate noise and provide suitable workstations
for employees working in those areas. At times, impromptu meetings occur in the center of the
room to collaborate on various projects making it difficult for others not included in the meeting to
talk to residents on the phone or concentrate on other assignments.
Individual offices will allow staff to work independently
on projects and converse with residents over the
phone or talk to staff, while still having a small open
area for impromptu group discussions. Design work
will be done with input from the staff to ensure that all
upgrades will benefit the work areas. A cost study will
be completed based on the final scope of work.
Funding Source: General Fund
Expenditure Budget
2024-25 2025-26
Fund Available
Budget
Est. Full
Year Actual
Est.
Carryover
Proposed
Budget Est. Total Budget
413 CIP Facility 102,400 0 102,400 0 102,400
Total 102,400 0 102,400 0 102,400
Operating budget Impact (if any):
Project Milestones
Identified/proposed
Approved/funded 2021-22
Design/Construction
Completion Ongoing
113
71
Open Work Space/Office Conversion, Design &
Build (continued)
Project No. 9321-017
Mid-year adjustment $ amount and explanation:
City Council Adopted Strategic Goals & Priorities CIP Priority Factors
City Leadership & Fiscal Stewardship Health and safety issue
Public Safety Imminent failure of structure/system
Facilities & Infrastructure x Short-term cost of repair vs. long-term cost
of replacement
Community Heritage Availability of external funding source
Community Engagement Federal or State mandate
Environmental Sustainability Other:
114
72
Park Sewer Lateral Replacements and Upgrades
Project No. 9142-024
Project Manager - Shawn Gardner, Public Works Manager
This project will provide proper sewage treatment
and water savings during a drought. Revenue
sources include federal funds advanced by the
Department of Treasury under the State and Local
Fiscal Recovery Funds (SLFRF/ARPA) in 2021-22
and 2022-23 and the General Fund for City staff
project management, as necessary. The Park Sewer
Later Replacements and Upgrades project is one of
five phased and integrated stormwater infrastructure
projects totaling $7.2 million. Funds may be
reallocated between phases, as necessary, based on
project design and bids.
Funding Source: American Rescue Plan Act’s State and
Local Fiscal Relief Fund (ARPA/SLFRF)
Expenditure Budget
2024-25 2025-26
Fund Available
Budget
Est. Full
Year Actual
Est.
Carryover
Proposed
Budget Est. Total Budget
411 CIP Street 0 0 0 0 0
435 ARPA 415,470 415,470 0 0 0
Total 415,470 415,470 0 0 0
Operating Budget Impact (if any): none
Mid-year adjustment $ amount and explanation: none
City Council Adopted Strategic Goals & Priorities CIP Priority Factors
City Leadership & Fiscal Stewardship Health and safety issue ×
Public Safety × Imminent failure of structure/system ×
Facilities & Infrastructure × Short-term cost of repair vs. long-term cost
of replacement ×
Community Heritage Availability of external funding source ×
Community Engagement Federal or State mandate
Environmental Sustainability × Other:
Project Milestones
Identified/proposed 2021-22
Approved/funded 2021-22
Construction 2021-22 &
2023-24 to
2025-26
Completion 2026
115
73
Pedestrian Streetlights
Project No. 9121-010
Project Manager – Emma Burkhalter,
Associate Civil Engineer
This project would fund the installation of
streetlights at crosswalks identified by the
Traffic Safety Commission. The crosswalk
locations include: Saratoga Avenue at
Crestbrook Drive, Fruitvale Avenue at
Douglass Lane, Fruitvale Avenue at Farwell
Avenue, Fruitvale Avenue at Three Oaks
Way, Cox Avenue at Glen Brae Drive, Cox
Avenue at Sea Gull Way, and Cox Avenue at
Cumberland Drive and Cox Avenue at
DeHavilland Drive.
Funding Source: General fund
Expenditure Budget
2024-25 2025-26
Fund Available
Budget
Est. Full
Year Actual
Est.
Carryover
Proposed
Budget Est. Total Budget
411 CIP Street 200,000 15,000 185,000 0 185,000
Total 200,000 15,000 185,000 0 185,000
Operating Budget Impact (if any): None
Mid-year budget adjustment $ amount and explanation: None
City Council Adopted Strategic Goals & Priorities CIP Priority Factors
City Leadership & Fiscal Stewardship Health and safety issue
Public Safety X Imminent failure of structure/system
Facilities & Infrastructure X Short-term cost of repair vs. long-term cost
of replacement
Community Heritage Availability of external funding source
Community Engagement Federal or State mandate
Environmental Sustainability Other:
Project Milestones
Identified/proposed 2024
Approved/funded 2024-25
Design/Construction 2024-25
Completion 2024-25
116
74
Prospect Road Improvements
Project No. 9122-006
Project Manager - Macedonio Nunez, Engineering Services Manager
This project will improve the Prospect Avenue
corridor through the addition of roadway medians
and a variety of pedestrian and bicycle
improvements. Project work will occur along a 1.9-
mile section of Prospect Road between Saratoga-
Sunnyvale Road and Lawrence Expressway.
Phase 1: This phase was completed in July 2019,
which installed roadway medians, sidewalks,
bicycle loops, and accessible ramps to improve
the safety of Prospect Road in Saratoga. This
phase physically reduced the width of the road,
channeling vehicles into defined turn lanes,
reducing the threat of vehicles crossing the center
lane, and creating safer pedestrian
crossings. Improvements to existing pedestrian,
bicycle and VTA bus stop facilities, will enhance
pedestrian accessibility and provide a safe and
convenient walking and bicycling experience.
Phase 2: This phase consists of improvements
such as new irrigation and landscaping to 3 existing medians on Prospect Rd. between Titus Ave.
and English Dr. that had not been worked on during the Phase 1 contract. On Saratoga Ave. &
Cox Ave. signalized intersection improvements will improve safety and the Level of Service. This
will include installing new traffic signal light poles, adding a second westbound left turn lane from
Cox Ave. to southbound Saratoga Ave. which will require modification to the existing eastbound
Cox Ave. number one lane from a combo through and left turn lane to an only left turn lane. The
improvements will remove the pedestrian island on the south/west corner and install a bulb-out
extension concrete corner. Also, at all the corners, the improvements will include new ADA ramps.
Funding Source: General Fund & Grant Funds
Expenditure Budget
2024-25 2025-26
Fund Available
Budget
Est. Full
Year Actual
Est.
Carryover
Proposed
Budget Est. Total Budget
411 CIP Street 306,254 12,500 293,754 0 293,754
431 Street CIP Grant 1,049,967 0 1,049,967 0 1,049,967
481 Gas Tax 48,278 0 48,278 0 48,278
Total 1,404,499 12,500 1,391,999 0 1,391,999
Project Milestones
Identified/proposed
Approved/funded 2013-14
Construction 2023-24
Completion 2026-27
117
75
Prospect Road Improvements (continued)
Project No. 9122-006
Operating Budget Impact (if any): none
Mid-year adjustment $ amount and explanation: none
City Council Adopted Strategic Goals & Priorities CIP Priority Factors
City Leadership & Fiscal Stewardship Health and safety issue
Public Safety X Imminent failure of structure/system
Facilities & Infrastructure X Short-term cost of repair vs. long-term cost
of replacement
Community Heritage Availability of external funding source X
Community Engagement Federal or State mandate
Environmental Sustainability Other:
118
76
Quito Road Bridges
Project Nos. 9152-002, 9152-004
Project Manager - Macedonio Nunez, Engineering Services Manager
Periodically, the California Department of Transportation
(Caltrans) conducts assessments of bridges in Saratoga.
Caltrans rated the two bridges on Quito Road between
Sobey Road and Vessing Road as needing replacement.
Additionally, the bridges are not wide enough to meet
current CalTrans standards for roadway size. This project
will rebuild the bridges, bringing the width of the Quito
Road bridges in compliance with State roadway
standards, which will ultimately increase safety for people
using Quito Road.
Both bridges pass over San Tomas Creek, which flows
through Saratoga, Campbell, Los Gatos, Monte Sereno,
San Jose, and Santa Clara. As these two bridges fall
along the city limit lines of Saratoga and Los Gatos and
along the San Tomas Creek, Los Gatos, Saratoga, and
the Santa Clara Valley Water District all share in the
boundaries and responsibilities. As Saratoga holds the
primary share of allocated responsibility, the City
agreed to manage this bridge replacement project. A
cooperative agreement between the three agencies has
been executed with Saratoga named as the lead agency.
• Preliminary Engineering Phase (Project No. 9152-002): Preliminary design work for the
bridge replacement was completed as part of this phase. Staff anticipates updates to the
design will be required prior to start of construction in order to bring the designs up to
current Caltrans standards.
• Right of Way Acquisition, Environmental Review and Construction Phase (Project no.
9152-004): Replacement and widening of the two bridges requires the acquisition of 4,532
square feet of easements from three privately owned parcels adjoining the existing right
of way. This Phase funds the right-of-way acquisition needed to build the bridges,
Envornmental Review and reconstruction of the 2 bridges.
Funding Source: General Fund & Grant Funds
Project Milestones
Identified/proposed
Approved/funded 2008-09
Design/Construction 2024-25
Completion 2027-28
119
77
Quito Road Bridges (continued)
Project Nos. 9152-002, 9152-004
Expenditure Budget
2024-25 2025-26
Fund Available
Budget
Est. Full
Year Actual
Est.
Carryover
Proposed
Budget Est. Total Budget
411 CIP Street 131,139 1,139 130,000 0 130,000
431 Street CIP Grant 28,006 0 28,006 0 28,006
481 Gas Tax 7,085 0 7,085 0 7,085
Total 166,230 1,139 165,091 0 165,091
Operating Budget Impact (if any): None
Mid-year adjustment $ amount and explanation: none
City Council Adopted Strategic Goals & Priorities CIP Priority Factors
City Leadership & Fiscal Stewardship Health and safety issue
Public Safety X Imminent failure of structure/system X
Facilities & Infrastructure X Short-term cost of repair vs. long-term cost
of replacement
Community Heritage Availability of external funding source X
Community Engagement Federal or State mandate X
Environmental Sustainability Other:
120
78
Quito Road Sidewalk Improvements
Project No. 9142-020
Project Manager - Macedonio Nunez, Engineering
Services Manager
Quito Road travels from Lawrence Expressway to
Highway 9. The road serves as a connection to
several local schools in Saratoga and nearby cities.
Currently, there are some sections of sidewalk along
the east side of Quito. However, the street lacks a
continuous stretch of sidewalk. The Traffic Safety
Commission (TSC) received numerous complaints
from residents who felt unsafe walking along Quito
Road. Subsequently, the TSC assessed Quito
Road and recommended filling sidewalk gaps.
The project includes the design and construction of new segments of sidewalk on Quito Road and
reconstruction of existing facilities to improve
pedestrian safety and access in the area. This
encompasses costs associated with initial planning,
topographical survey and construction for each section
being improved.
The design work for the stretch of Quito Road from
State Route 85 to Allendale Avenue is complete. In
addition, The design and construction of upgrades to existing walkways and fill-in gaps on the
Southbound side of Quito Road, from Allendale Avenue to Marshall Lane has been completed
Future scope includes;
• The sidewalk gap closure and handicap ramp installation along the northbound side from
Pollard Road to Allendale Avenue
• Sidewalk improvements along both northbound and southbound sides of the road from
Allendale Avenue to Highway 85. The design and construction of sidewalk gap closure
and handicap ramp installation on the southbound direction between (City limits at the
north) Paseo Cerro to Cox Ave.
Funding Source: General Fund
Project Milestones
Identified/proposed
Approved/funded 2021-22
Design 2022-24 &
Construction 2025-26
Completion 2027-28
121
79
Quito Road Sidewalk Improvements (continued)
Project Nos. 9142-020, 9142-023, 9142-030,
Expenditure Budget
2024-25 2025-26
Fund Available
Budget
Est. Full
Year Actual
Est.
Carryover
Proposed
Budget
Est. Total
Budget
411 CIP Street 525,979 0 525,979 0 525,979
Total 525,979 0 529,979 0 525,979
Operating Budget Impact (if any): none
Md-year adjustment $ amount and explanation: none
City Council Adopted Strategic Goals & Priorities CIP Priority Factors
City Leadership & Fiscal Stewardship Health and safety issue
Public Safety X Imminent failure of structure/system
Facilities & Infrastructure X Short-term cost of repair vs. long-term cost
of replacement
Community Heritage Availability of external funding source
Community Engagement Federal or State mandate X
Environmental Sustainability Other:
122
80
Saratoga Village Crosswalk & Sidewalk Rehabilitation
Project No. 9142-019
Project Manager - Macedonio Nunez, Engineering Services Manager
This project is located on Big Basin Way between 5th
Street and 6th Street. The Village, Saratoga’s historical
downtown, offers shops, restaurants, salons, and office
space. The City has been making a series of
improvements to the Village to make it a more walkable
destination, including installation of pedestrian bulb-
outs and enhanced crosswalks to make pedestrians
more visible, as well as installation of benches, bike
racks, aesthetic improvements, and a renovation of
Blaney Plaza to make the Village a more desirable place
to gather.
This project will improve the crosswalks at Big Basin
Way and 5th Street, as well as the crosswalk in front of
Rose’s Market. These improvements will include
installation bulb-outs, enhanced crosswalks,
decorative landscaping, and benches. This project has
been delayed due to Caltrans scheduling.
Funding Source: General Fund & Grant Funds
Expenditure Budget
2024-25 2025-26
Fund Available
Budget
Est. Full
Year Actual
Est.
Carryover
Proposed
Budget Est. Total Budget
411 CIP Street 26,932 0 26,932 0 26,932
431 Street CIP Grant 333,540 0 333,540 0 333,540
Total 360,472 0 360,472 0 360,472
Operating Budget Impact (if any): none
Mid-year adjustment $ amount and explanation: none
City Council Adopted Strategic Goals & Priorities CIP Priority Factors
City Leadership & Fiscal Stewardship Health and safety issue
Public Safety X Imminent failure of structure/system
Facilities & Infrastructure X Short-term cost of repair vs. long-term cost
of replacement
Community Heritage Availability of external funding source X
Community Engagement Federal or State mandate X
Environmental Sustainability Other:
Project Milestones
Identified/proposed
Approved/funded 2020-21
Construction 2024-25
Completion 2025-26
123
81
Saratoga Village Water Quality Improvement Plan
Project No. 9142-029
Project Manager - Macedonio Nunez, City Engineer
This project will repair, resize, remove, and replace storm sewers, and additional types of stormwater
infrastructure improvements to the City’s stormwater collection and treatment systems in the Village to
reduce parking district surface contaminants in stormwater runoff that discharges into Saratoga Creek.
This project will improve water quality in Saratoga and will fulfill State mandates. If not completed, the
City would be out of compliance with State Water permit requirements. Stormwater treatment in the
Village Parking districts also benefit regional water quality for approximately 8 miles across the Santa
Clara Valley, including through the cities of San Jose and Santa Clara, before entering the San Francisco
Bay. Anticipated revenue sources include SLFRF/ARPA and the General Fund for City staff project
management, as necessary. The Saratoga Village Water Quality Improvement Plan is one of five phased
and integrated stormwater infrastructure projects totaling $7.2 million. Funds may be reallocated
between phases, as necessary, based on project design and
bids.
Funding Source: American Rescue Plan Act’s State and
Local Fiscal Relief Fund (ARPA/SLFRF)
Expenditure Budget
2024-25 2025-26
Fund Available
Budget
Est. Full
Year Actual
Est.
Carryover
Proposed
Budget Est. Total Budget
435 ARPA 4,378,787 2,500,000 1,878,787 0 1,878,787
Total 4,378,787 2,500,000 1,878,787 0 1,878,787
Operating Budget Impact (If any): none
Mid-year adjustment $ amount and explanation: none
City Council Adopted Strategic Goals & Priorities CIP Priority Factors
City Leadership & Fiscal Stewardship Health and safety issue x
Public Safety X Imminent failure of structure/system
Facilities & Infrastructure × Short-term cost of repair vs. long-term cost
of replacement
Community Heritage Availability of external funding source x
Community Engagement Federal or State mandate x
Environmental Sustainability x Other:
Project Milestones
Identified/proposed 2021-22
Approved/funded 2021-22
Design/Construction 2023-24
Completion 2026
124
82
Saratoga - Sunnyvale Road Sidewalks
Project No. 9142-021
Project Manager - Macedonio Nunez, Engineering Services Manager
In April 2017, the City Council voted to allow a homeowner
to purchase a 19-foot wide portion of Saratoga-Sunnyvale
Road that lies along the property’s boundary, which the City
was not using for roadway purposes, for $92,183. The
proceeds from the sale were assigned to be used for
pedestrian improvements along Saratoga-Sunnyvale Road.
As part of the 2020-21 Capital Improvement Program, the
City Council adopted the staff recommendation that the
funds be used to design a walkway on Saratoga-Sunnyvale
Road from Reid Lane to Big Basin Way.
Funding Source: General Fund
Project Milestones
Identified/proposed 2017
Approved/funded 2019-20
Design/Construction 2023-24
Completion 2026-27
Expenditure Budget
2024-25 2025-26
Fund Available
Budget
Est. Full
Year Actual
Est.
Carryover
Proposed
Budget Est. Total Budget
411 CIP Street 92,158 0 92,158 0 92,158
Total 92,158 0 92,158 0 92,158
Operating Budget Impact (if any): none
Mid-year adjustment $ amount and explanation: none
City Council Adopted Strategic Goals & Priorities CIP Priority Factors
City Leadership & Fiscal Stewardship Health and safety issue
Public Safety X Imminent failure of structure/system
Facilities & Infrastructure X Short-term cost of repair vs. long-term cost
of replacement
Community Heritage Availability of external funding source X
Community Engagement Federal or State mandate X
Environmental Sustainability Other:
125
83
Storm Drain Master Plan
Project No. 9142-025
Project Manager - Emma Burkhalter, Associate Engineer
Stormwater infrastructure is located
throughout the City. This project updates the
Stormwater Infrastructure Master Plan by
determining the condition, age, type, and
accurate location of all storm drains, drain
inlets, outfalls, and other storm drain
facilities operated and maintained by the
City. Most of the City’s stormwater
infrastructure is between 50 and 100 years
old. The Stormwater Master Plan provides
accurate information to manage the
system’s operational integrity through a
proactive infrastructure program. Revenue sources
include federal funds advanced by the Department of
Treasury under the State and Local Fiscal Recovery
Funds (SLFRF/ARPA) in 2021-22 and 2022-23 and
the General Fund for City staff project management,
as necessary. The Stormwater Master Plan Project is
one of five phased and integrated stormwater infrastructure projects totaling $7.2 million. Funds
may be reallocated between phases, as necessary, based on project design and bids.
Funding Source: American Rescue Plan Act’s State and Local Fiscal Relief Fund (ARPA/SLFRF)
Expenditure Budget
2024-25 2025-26
Fund Available
Budget
Est. Full
Year Actual
Est.
Carryover
Proposed
Budget Est. Total Budget
435 ARPA 81,171 40,000 41,171 0 41,171
Total 81,171 40,000 41,171 0 41,171
Operating Budget Impact (if any): none
Mid-year adjustment $ amount and explanation: none
City Council Adopted Strategic Goals & Priorities CIP Priority Factors
City Leadership & Fiscal Stewardship Health and safety issue
Public Safety Imminent failure of structure/system
Facilities & Infrastructure × Short-term cost of repair vs. long-term cost
of replacement ×
Community Heritage Availability of external funding source ×
Community Engagement Federal or State mandate
Environmental Sustainability Other:
Project Milestones
Identified/proposed 2021-22
Approved/funded 2021-22
Design/Construction N/A
Completion 2025-2026
126
84
Village to Quarry Park Walkway
Project No. 9277-004
Project Manager - John Cherbone, Public Works Director
This project will fund the design, environmental review and construction
of a walkway from Saratoga Village to Hakone Gardens and Quarry
Park. When complete, this project will result in construction of a
walkway from Saratoga Village, past Hakone Gardens, to Quarry Park.
The project will be implemented over several phases. Phase I of the
project will begin with a pathway between the Village and Hakone
Gardens, phase II will extend the walkway to the Quarry Park East
Entrance, and the third and final stage will continue the trail to the
Quarry Park Main Entrance. Currently, only the design of phase 1 is
funded.
Developing a pedestrian connection from the Village to Hakone
Gardens and Quarry Park will enhance and enliven Saratoga Village,
as the project would help to bring foot traffic to the Village, Hakone Gardens and Quarry Park. Additionally,
the project will provide a safer path of travel for pedestrians who are
currently walking along the highway when the parking lot at Hakone
Gardens is full.
The path will also serve as a critical starting point for the Saratoga-
to-Sea Trail that is part of the Santa Clara County Trail Master Plan.
The Saratoga-to-Sea Trail will begin in Saratoga Village, travel up to
Hakone Gardens and Quarry Park, through the existing Sanborn-Skyline and Skyline-to-the-Sea trail
systems to the Pacific Ocean.
In 2016-17, $50,000 was allocated from the CIP reserve and 2017-18 Council authorized an additional
allocation of $100,000 from Park Development fees to fund the design of phase I of this project.
Construction costs for phase I are estimated at $1.9 million. The City Council allocated $175,000 in 2019-
20, $25,000 in 2020-21, and $150,000 in 2022-23, if approved, from the CIP reserve towards construction
to serve as the City’s 20 percent local match should grant funding become available. Recent Federal
legislation awarded $1.52 million to support this project.
Funding Source: General Fund & Grant Funds
Expenditure Budget
2024-25 2025-26
Fund Available
Budget
Est. Full
Year Actual
Est.
Carryover
Proposed
Budget Est. Total Budget
412 CIP Park & Trails 230,000 0 230,000 0 230,000
422 Park-in-Lieu 223,811 0 223,811 0 223,811
432 Grant 0 0 0 1,520,000 1,520,000
Total 453,811 0 453,811 1,520,000 1,973,811
Operating Budget Impact (if any): none
Project Milestones
Identified/proposed
Approved/funded 2017-18
Design/Construction 2025-26
Completion 2027-28
127
85
Saratoga Village to Quarry Park Walkway (continued)
Project No. 9277-004
Mid-year adjustment $ amount and explanation: none
City Council Adopted Strategic Goals & Priorities CIP Priority Factors
City Leadership & Fiscal Stewardship Health and safety issue
Public Safety X Imminent failure of structure/system
Facilities & Infrastructure X Short-term cost of repair vs. long-term cost
of replacement
Community Heritage Availability of external funding source X
Community Engagement Federal or State mandate
Environmental Sustainability Other:
128
86
City of Saratoga
2025-26 CIP Budget - Unfunded Project Narratives
January 16, 2025
Streets
Bohlman Road Stabilization
Chiquita Way Stabilization
Diamond Oaks Court Stabilization
Fruitvale Avenue and Allendale Avenue Street Improvements
Mt Eden Road Stabilization 1
Mt Eden Road Stabilization 2
Old Oak Way Stabilization
Orchard Asphalt Pathway Replacement
Palomino Way Stabilization
Pierce Road Stabilization 1
Pierce Road Stabilization 2
Prospect Center Parking Lot Improvements
Sarahills Drive Stabilization
Saratoga Avenue at Highway 85 Traffic Signal Adaptive
Saratoga Heights Stabilization
Saraview Drive at Saraview Court Intersection Regrade
Saratoga-Sunnyvale Road and Kirkmont Drive Signalization
State Route 85/Saratoga Avenue Beautification
Village Outdoor Dining Improvements
Saraview Drive at Saraview Court Intersection Regrade
Parks & Trails
Joe's Trail Phases 2 & 3
Hakone Gardens to Quarry Park Trail Gap Closure Phase 1 Design and Aquisition
Citywide Parks ADA Concrete Pads at Picnic Tables
Heritage Orchard Park Signs Replacement
Historical Museum Landscaping
ADA All-Inclusive Playground
Facilities
Generator for Warner Hutton House
129
87
Unfunded Projects
130
88
ADA ALL-INCLUSIVE PLAYGROUND
Project Name ADA All-inclusive Playground Project Number
Department Public Works - Parks Project Manager Kevin Meek
Description This project would fund the addition of all-inclusive playground equipment in a City park
playground.
Location The project location is to be determined.
Priority Factors This project applies to the Availability of External or Dedicated Funding and Business or Community
Support Priority Factors.
Project
Background
This project was recommended by the Youth Commission. This project would add all-inclusive
playground equipment to an existing playground to make the playground accessible to children of
all abilities. Since a playground is a social space, it is important to give children of all abilities similar
experiences and the opportunity to play side by side.
Estimated Cost $200,000
Recommend No Change
131
89
2024-25 Preliminary Proposed Budget
Capital Improvement Program Budget Request
Project Name Bohlman Road Stabilization
CIP Category Streets
Project No. 411.9xxx-xxx
De
s
cr
ipt
ion
This project would fund stabilization of Bohlman Road to prevent further damage from landslides. This
project is located on Bohlman Road.
Pr
oj
e
ct
f
ina
ncia
l
s
City Council Adopted Strategic Goals & Priorities CIP Priority Factors
City Leadership & Fiscal Stewardship Health and safety issue
Public Safety x Imminent failure of structure/system x
Facilities & Infrastructure x Short-term cost of repair vs. long-term cost of replacement x
Community Heritage Availability of external funding source
Community Engagement Federal or State mandate
Environmental Sustainability Other:
Additional Resource Requirements Project Milestones/Timeline
Project
Manager Emma Burkhalter, Associate Engineer Project identified and proposed 2023-24
Project
Team
Emma Burkhalter, Macedonio Nunez, Poh Yee, Jesus
Villalobos City Council approved and funded
Operating
budget
impacts
Design 2024-25
Construction 2025-26
Completion 2026-27
Describe Revenue/Expenditure
(Prelim Eng, Design, Construction,
etc.)
Revenues
Expenditures
Fun
d
ing
S
our
ces
Sources
Amount
Design and Construction 3,000,000 Transfers from General Fund 3,000,000
Preliminary 2024-25 budget request 3,000,000 5-year projected requirements,
unfunded
132
90
2024-25 Preliminary Proposed Budget
Capital Improvement Program Budget Request
Project Name Chiquita Way Stabilization
CIP Category Streets
Project No. 411.9xxx-xxx
De
s
cr
ipt
ion
This project would fund stabilization of Chiquita Way to prevent further damage from landslides.
Pr
oj
e
ct
f
ina
ncia
l
s
City Council Adopted Strategic Goals & Priorities CIP Priority Factors
City Leadership & Fiscal Stewardship Health and safety issue
Public Safety x Imminent failure of structure/system x
Facilities & Infrastructure x Short-term cost of repair vs. long-term cost of replacement
Community Heritage Availability of external funding source
Community Engagement Federal or State mandate
Environmental Sustainability Other:
Additional Resource Requirements Project Milestones/Timeline
Project
Manager Emma Burkhalter, Associate Engineer Project identified and proposed 2023-24
Project
Team
Emma Burkhalter, Macedonio Nunez, Poh Yee, Jesus
Villalobos City Council approved and funded
Operating
budget
impacts
Design 2024-25
Construction 2025-26
Completion 2026-27
Describe Revenue/Expenditure
(Prelim Eng, Design, Construction,
etc.)
Revenues
Expenditures
Fun
d
ing
S
our
ces
Sources
Amount
Design and Construction 1,000,000 Transfers from General Fund 1,000,000
Preliminary 2024-25 budget request 1,000,000 5-year projected requirements,
unfunded
133
91
2024-25 Preliminary Proposed Budget
Capital Improvement Program Budget Request
Project Name Citywide Parks ADA Concrete Pads at Picnic Tables
CIP Category Parks and Trails
Project No. 422.xxxx
De
s
cr
ipt
ion
Install concrete pads for picnic tables at Wildwood Park(18), Quito Park(9) and Kevin Moran Park(8) for
accessibility.
Pr
o
j
e
ct
f
ina
nc
i
a
l
s
City Council Adopted Strategic Goals & Priorities CIP Priority Factors
City Leadership & Fiscal Stewardship Health and safety issue
Public Safety x Imminent failure of structure/system x
Facilities & Infrastructure x Short-term cost of repair vs. long-term cost of replacement
Community Heritage Availability of external funding source
Community Engagement Federal or State mandate
Environmental Sustainability Other:
Additional Resource Requirements Project Milestones/Timeline
Project
Manager Shawn Gardner, Parks Manager Project identified and proposed December
2023
Project
Team Shawn Gardner, Martin Barajas City Council approved and funded 2023-24
Operating
budget
impacts
Design na
Construction 2024-25
Completion 2024-25
Describe Revenue/Expenditure
(Prelim Eng, Design, Construction,
etc.)
Revenues
Expenditures
Fun
d
ing
S
our
ces
Sources
Amount
Project labor and materials 157,000 Transfers from Park Development
Fund 157,000
Preliminary 2024-25 budget request 157,000 5-year projected requirements,
unfunded
134
92
2024-25 Preliminary Proposed Budget
Capital Improvement Program Budget Request
Project Name Diamond Oaks Court Stabilization
CIP Category Streets
Project No. 411.9xxx-xxx
De
s
cr
ipt
ion
This project would fund stabilization of Diamond Oaks Court to prevent further damage from landslides.
This project is located on Diamond Oaks Court near 21329 Diamond Oaks Court. In September 2021,
City staff was made aware of potential ground movement on Diamond Oaks Court. The failed section
of roadway was repaired in early 2022, and it was determined that the existing retaining walls would
need replacement.
Pr
oj
e
ct
f
ina
ncia
l
s
City Council Adopted Strategic Goals & Priorities CIP Priority Factors
City Leadership & Fiscal Stewardship Health and safety issue
Public Safety x Imminent failure of structure/system x
Facilities & Infrastructure x Short-term cost of repair vs. long-term cost of replacement x
Community Heritage Availability of external funding source
Community Engagement Federal or State mandate
Environmental Sustainability Other:
Additional Resource Requirements Project Milestones/Timeline
Project
Manager Emma Burkhalter, Associate Engineer Project identified and proposed 2023-24
Project
Team
Emma Burkhalter, Macedonio Nunez, Poh Yee, Jesus
Villalobos City Council approved and funded
Operating
budget
impacts
Design 2024-25
Construction 2025-26
Completion 2026-27
Describe Revenue/Expenditure
(Prelim Eng, Design, Construction,
etc.)
Revenues
Expenditures
Fun
d
ing
S
our
ces
Sources
Amount
Design and Construction 1,000,000 Transfers from General Fund 1,000,000
Preliminary 2024-25 budget request 1,000,000 5-year projected requirements,
unfunded
135
93
2024-25 Preliminary Proposed Budget
Capital Improvement Program Budget Request
Project Name;
Fruitvale Avenue and Allendale Avenue Street Improvements (formerly Fruitvale Avenue Pedestrian
and Bicycle Improvement Project)
CIP Category Streets
Project No. 411.9xxx.xxx
De
s
cr
ipt
ion
Street Improvements at Fruitvale Avenue and Allendale Avenue to improve Pedestrian and Bicycle
Safety.
At Fruitvale Ave between Saratoga Ave and Allendale Ave, this project will remove and replace the
existing deteriorating AC pathway adjacent to the City’s Orchard and replace it with a concrete sidewalk
in the southbound direction of Fruitvale Ave. The existing concrete swale gutter will be removed and
replaced with a concrete curb and gutters in the southbound direction of Fruitvale Ave to add street
shoulder width for the new buffered bike lanes. On both directions the street will be micro-surfaced and
restriped to add new buffered bike lanes and green bike zones at areas where vehicle traffic crosses
the bike lanes. The existing bike lane striping on the southbound direction has a 2 ft street width and 3
ft concrete swale for a total of a 5 ft bike lane. The existing lanes in both directions are 12 ft wide. The
new travel lanes will be reduced from 12 ft to 10 ft to accommodate the new 6.5 ft bike lanes that
includes a 2 ft safety buffer for the new bike lanes.
At Allendale Ave between Fruitvale Ave to the City’s Corp Yard, the existing striping layout has only
one lane for each direction (east and west). The westbound traffic backs-up during drop off and pick up
hours for Redwood Middle School. This project will restripe the street to add a center double left turn
lane which will allow vehicles to get to the Post Office and City vehicles to get to the Corp Yard during
the school’s drop off and pick up hours.
Pr
oj
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f
ina
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l
s
City Council Adopted Strategic Goals & Priorities CIP Priority Factors
City Leadership & Fiscal Stewardship Health and safety issue
Public Safety x Imminent failure of structure/system
Facilities & Infrastructure x Short-term cost of repair vs. long-term cost of replacement
Community Heritage Availability of external funding source
Describe Revenue/Expenditure
(Prelim Eng, Design, Construction,
etc.)
Revenues
Expenditures
Fun
d
ing
S
our
ces
Sources
Amount
Design 60,000 Transfers from General Fund 600,000
Construction 540,000
Preliminary 2024-25 budget request 600,000 5-year projected requirements,
unfunded
136
94
Community Engagement Federal or State mandate
Environmental Sustainability Other:
Additional Resource Requirements Project Milestones/Timeline
Project
Manager Macedonio Nunez, City Engineer Project identified and proposed December
2023
Project
Team Macedonio Nunez, Poh Yee, Jesus Villalobos City Council approved and funded
Operating
budget
impacts
Design 2024-25
Construction 2025-26
Completion 2025-26
137
95
20230210
138
96
2024-25 Preliminary Proposed Budget
Capital Improvement Program Budget Request
Project Name Emergency Power for EOC Remote Location, Warner Hutton House
CIP Category
Project No.
De
s
cr
ipt
ion
This project will fund a generator system for the Warner Hutton House. The Warner Hutton
House has been designated as an adjunct for the City of Saratoga Emergency Operations
Center (EOC), specifically as an area for the City Council and Press representatives to meet
during an emergency to the City or County. Currently the building cannot be connected to a
backup generator and is without power during outages, which would impact the smooth
running of the EOC.
This project would include engineering designs for the system, a natural gas backup generator
system with a transfer switch and all of the specialized conduits and wiring for connecting the
generator to the building.
Pr
oj
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f
ina
ncia
l
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City Council Adopted Strategic Goals & Priorities CIP Priority Factors
City Leadership & Fiscal Stewardship Health and safety issue x
Public Safety x Imminent failure of structure/system
Facilities & Infrastructure x Short-term cost of repair vs. long-term cost of replacement
Community Heritage Availability of external funding source
Community Engagement Federal or State mandate
Environmental Sustainability Other:
Additional Resource Requirements Project Milestones/Timeline
Project
Manager Thomas Scott Project identified and proposed
Describe Revenue/Expenditure
(Prelim Eng, Design, Construction,
etc.)
Revenues
Expenditures
Fun
d
ing
S
our
ces
Sources
Amount
Transfers from General Fund $60,000
Grant
Funds from Defunded Project
Preliminary 2024-25 budget request $60,000 5-year projected requirements,
unfunded
139
97
Project
Team
City Council approved and funded
Operating
budget
impacts
Design
Construction
Completion
140
98
Hakone Gardens to Quarry Park Trail Gap Closure Phase 1 Design &
Acquisition
Project No. 9277-006
Project Manager - Emma Burkhalter, Associate Civil
Engineer
New trail segment in Hakone Gardens that will begin at
the bottom of the Hakone Gardens driveway on Highway
9 and end at Quarry Park. See Segment 59 and 60 of
the Trails and Walkways Master Plan, updated
December 2021. Phase I of the project will complete
design of the trail and acquisition of a required trail
easement necessary to provide a pedestrian connection
between two City parks, as requested by Saratoga’s
Pedestrian, Equestrian and Bicycle Trails Advisory
Committee.
Funding Source: Park-in-Lieu
Expenditure Budget
2024-25 2025-26
Fund Available
Budget
Est. Full
Year Actual
Est.
Carryover
Proposed
Budget Est. Total Budget
422 Park-in-Lieu 50,000 0 0 0 0
Total 50,000 0 0 0 0
Operating Budget Impact (if any): none
Mid-year adjustment $ amount and explanation: none
City Council Adopted Strategic Goals & Priorities CIP Priority Factors
City Leadership & Fiscal Stewardship Health and safety issue
Public Safety Imminent failure of structure/system
Facilities & Infrastructure X Short-term cost of repair vs. long-term cost
of replacement
Community Heritage X Availability of external funding source X
Community Engagement X Federal or State mandate
Environmental Sustainability Other:
Project Milestones
Identified/proposed 2022-23
Approved/funded 2022-23
Design/Construction TBD
Completion TBD
141
99
2024-25 Preliminary Proposed Budget
Capital Improvement Program Budget Request
Project Name Heritage Orchard Park Signs Replacement
CIP Category Parks and Trails
Project No. 422.xxxx
De
s
cr
ipt
ion
Heritage Preservation Commission and the Parks and Recs Commission will form a joint task force to
develop a design proposal for a new sign at the Heritage Orchard.
Pr
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f
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l
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City Council Adopted Strategic Goals & Priorities CIP Priority Factors
City Leadership & Fiscal Stewardship Health and safety issue
Public Safety Imminent failure of structure/system
Facilities & Infrastructure x Short-term cost of repair vs. long-term cost of replacement
Community Heritage x Availability of external funding source
Community Engagement x Federal or State mandate
Environmental Sustainability x Other:
Additional Resource Requirements Project Milestones/Timeline
Project
Manager Bridget Cash Project identified and proposed December
2023
Project
Team Bridget Cash, Martin Barajas City Council approved and funded
Operating
budget
impacts
Design 2024-25
Construction/Installation 2024-25
Completion 2024-25
Describe Revenue/Expenditure
(Prelim Eng, Design, Construction,
etc.)
Revenues
Expenditures
Fun
d
ing
S
our
ces
Sources
Amount
Design, Labor and Materials 50,000 Transfers from Park Development
Fund 50,000
Preliminary 2024-25 budget request 50,000 5-year projected requirements,
unfunded
142
100
2024-25 Preliminary Proposed Budget
Capital Improvement Program Budget Request
Project Name Historical Museum Landscaping
CIP Category Parks and Trails
Project No. 422.9xxx-xxx
De
s
cr
ipt
ion
Landscape and irrigation improvements at the Historical Park to be done after the ongoing
ADA improvements are completed. The design plans have been completed as part of the ADA
improvements design.
Pr
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f
ina
ncia
l
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City Council Adopted Strategic Goals & Priorities CIP Priority Factors
City Leadership & Fiscal Stewardship Health and safety issue
Public Safety Imminent failure of structure/system
Facilities & Infrastructure x Short-term cost of repair vs. long-term cost of replacement
Community Heritage Availability of external funding source
Community Engagement Federal or State mandate
Environmental Sustainability Other:
Additional Resource Requirements Project Milestones/Timeline
Project
Manager Shawn Gardener Project identified and proposed 2023-24
Project
Team Shawn Gardner, Martin Barajas City Council approved and funded
Operating
budget
impacts
Design 2023-24
Construction 2025-26
Completion 2025-26
Describe Revenue/Expenditure
(Prelim Eng, Design, Construction,
etc.)
Revenues
Expenditures
Fun
d
ing
S
our
ces
Sources
Amount
Labor and materials 100,000 Transfers from Park Development
Funds 100,000
Preliminary 2024-25 budget request 100,000 5-year projected requirements,
unfunded
143
101
Joe’s Trail Phases 2 & 3
Project Nos. 9274-003, 9274-004
Project Manager – Macedonio Nunez, Engineering Services Manager
Phase 2: (9274-003) Joe’s Trail extends the trail from
Saratoga-Sunnyvale Road to Arroyo de Arguello. The
project implements the Trails Master Plan and connectivity
with the continuation of Joe’s Trail at Saratoga De Anza.
The project requires PG&E review and PG&E right-of-way
(ROW) acquisition.
Phase 3: (9274-004) Joe’s Trail extends the trail from
Saratoga Avenue to Quito Road. The project implements
the Trails Master Plan and connectivity with the continuation
of Joe’s Trail at Saratoga De Anza. The project requires
Caltrans review and Caltrans Right of way (ROW)
acquisition.
Funding Source: Park-in-Lieu
Expenditure Budget
2024-25 2025-26
Fund Available
Budget
Est. Full
Year Actual
Est.
Carryover
Proposed
Budget Est. Total Budget
422 Park-in-Lieu 394,755 0 0 0 0
Total 394,755 0 0 0 0
Operating Budget Impact (if any): none
Mid-year adjustment $ amount and explanation: none
City Council Adopted Strategic Goals & Priorities CIP Priority Factors
City Leadership & Fiscal Stewardship Health and safety issue
Public Safety X Imminent failure of structure/system
Facilities & Infrastructure X Short-term cost of repair vs. long-term cost
of replacement
Community Heritage Availability of external funding source X
Community Engagement Federal or State mandate X
Environmental Sustainability Other:
Project Milestones
Identified/proposed 1992
Approved/funded 2008-09
Design/Construction TBD
Completion TBD
144
102
2024-25 Preliminary Proposed Budget
Capital Improvement Program Budget Request
Project Name Mt Eden Road Stabilization 1
CIP Category Streets
Project No. 411.9xxx-xxx
De
s
cr
ipt
ion
This project would fund stabilization of Mt Eden Road at Location 1 (Garrod Road) to prevent further
damage from landslides. This project is located on Mt Eden Road, just north of Garrod Road. Cotton
Shires and Associates installed an inclinometer at this location in 2018 and have been monitoring it
since.
Pr
oj
e
ct
f
ina
ncia
l
s
City Council Adopted Strategic Goals & Priorities CIP Priority Factors
City Leadership & Fiscal Stewardship Health and safety issue
Public Safety x Imminent failure of structure/system x
Facilities & Infrastructure x Short-term cost of repair vs. long-term cost of replacement x
Community Heritage Availability of external funding source
Community Engagement Federal or State mandate
Environmental Sustainability Other:
Additional Resource Requirements Project Milestones/Timeline
Project
Manager Emma Burkhalter, Associate Engineer Project identified and proposed 2023-24
Project
Team
Emma Burkhalter, Macedonio Nunez, Poh Yee, Jesus
Villalobos City Council approved and funded
Operating
budget
impacts
Design 2024-25
Construction 2025-26
Completion 2026-27
Describe Revenue/Expenditure
(Prelim Eng, Design, Construction,
etc.)
Revenues
Expenditures
Fun
d
ing
S
our
ces
Sources
Amount
Design and Construction 2,000,000 Transfers from General Fund 2,000,000
Preliminary 2024-25 budget request 2,000,000 5-year projected requirements,
unfunded
145
103
2024-25 Preliminary Proposed Budget
Capital Improvement Program Budget Request
Project Name Mt Eden Road Stabilization 2
CIP Category Streets
Project No. 411.9xxx-xxx
De
s
cr
ipt
ion
This project would fund stabilization of Mt Eden Road at Location 2 (Eden Valley Ct) to prevent further
damage from landslides. This project is located on Mt Eden Road, at approximately Eden Valley Court.
City staff was made aware of potential ground movement in October 2021, and the City’s geotechnical
consultants, Cotton Shires and Associates, installed three inclinometers in early 2022 to track the
ground movement. Approximately $100,000 in emergency road repairs were made in
November/December 2021, but cracks continue to form and present hazards, so permanent
stabilization is required.
Pr
oj
e
ct
f
ina
ncia
l
s
City Council Adopted Strategic Goals & Priorities CIP Priority Factors
City Leadership & Fiscal Stewardship Health and safety issue
Public Safety x Imminent failure of structure/system x
Facilities & Infrastructure x Short-term cost of repair vs. long-term cost of replacement x
Community Heritage Availability of external funding source
Community Engagement Federal or State mandate
Environmental Sustainability Other:
Additional Resource Requirements Project Milestones/Timeline
Project
Manager Emma Burkhalter, Associate Engineer Project identified and proposed 2023-24
Project
Team
Emma Burkhalter, Macedonio Nunez, Poh Yee, Jesus
Villalobos City Council approved and funded
Operating
budget
impacts
Design 2024-25
Construction 2025-26
Completion 2026-27
Describe Revenue/Expenditure
(Prelim Eng, Design, Construction,
etc.)
Revenues
Expenditures
Fun
d
ing
S
our
ces
Sources
Amount
Design and Construction 2,000,000 Transfers from General Fund 2,000,000
Preliminary 2024-25 budget request 2,000,000 5-year projected requirements,
unfunded
146
104
2024-25 Preliminary Proposed Budget
Capital Improvement Program Budget Request
Project Name Old Oak Way Stabilization
CIP Category Streets
Project No. 411.9xxx-xxx
De
s
cr
ipt
ion
This project would fund stabilization of Old Oak Way to prevent further damage from landslides.
Pr
oj
e
ct
f
ina
ncia
l
s
City Council Adopted Strategic Goals & Priorities CIP Priority Factors
City Leadership & Fiscal Stewardship Health and safety issue
Public Safety x Imminent failure of structure/system x
Facilities & Infrastructure x Short-term cost of repair vs. long-term cost of replacement
Community Heritage Availability of external funding source
Community Engagement Federal or State mandate
Environmental Sustainability Other:
Additional Resource Requirements Project Milestones/Timeline
Project
Manager Emma Burkhalter, Associate Engineer Project identified and proposed 2023-24
Project
Team
Emma Burkhalter, Macedonio Nunez, Poh Yee, Jesus
Villalobos City Council approved and funded
Operating
budget
impacts
Design 2024-25
Construction 2025-26
Completion 2026-27
Describe Revenue/Expenditure
(Prelim Eng, Design, Construction,
etc.)
Revenues
Expenditures
Fun
d
ing
S
our
ces
Sources
Amount
Design and Construction 1,000,000 Transfers from General Fund 1,000,000
Preliminary 2024-25 budget request 1,000,000 5-year projected requirements,
unfunded
147
105
2024-25 Preliminary Proposed Budget
Capital Improvement Program Budget Request
Project Name Orchard Asphalt Pathway Replacement
CIP Category Streets
Project No. 411.xxxx
De
s
cr
ipt
ion
Remove and replace existing asphalt pathway adjacent to the Orchard along Saratoga
Avenue and Fruitvale Avenue to mitigate tripping hazards and increase pedestrian safety.
ls
Describe Revenue/Expenditure
(Prelim Eng, Design, Construction,
etc.)
Revenues
Expenditures
Fun
d
ing
S
our
ces
Sources
Amount
Pr
o
j
e
ct
f
ina
nc
i
a
Project labor and materials 210,000 Transfers from General Fund 210,000
Preliminary 2024-25 budget request 210,000 5-year projected requirements,
unfunded
City Council Adopted Strategic Goals & Priorities CIP Priority Factors
City Leadership & Fiscal Stewardship Health and safety issue
Public Safety x Imminent failure of structure/system
Facilities & Infrastructure x Short-term cost of repair vs. long-term cost of replacement
Community Heritage x Availability of external funding source
Community Engagement Federal or State mandate
Environmental Sustainability Other:
Additional Resource Requirements Project Milestones/Timeline
Project
Manager Rick Torres, Streets Manager Project identified and proposed December
2023
Project
Team
City Council approved and funded 2023-24
Operating
budget
impacts
Design N/A
Construction 2025-26
Completion 2025-26
148
106
2024-25 Preliminary Proposed Budget
Capital Improvement Program Budget Request
Project Name Palomino Way Stabilization
CIP Category Streets
Project No. 411.9xxx-xxx
De
s
cr
ipt
ion
This project would fund stabilization of Palomino Way to prevent further damage from landslides.
Pr
oj
e
ct
f
ina
ncia
l
s
City Council Adopted Strategic Goals & Priorities CIP Priority Factors
City Leadership & Fiscal Stewardship Health and safety issue
Public Safety x Imminent failure of structure/system x
Facilities & Infrastructure x Short-term cost of repair vs. long-term cost of replacement x
Community Heritage Availability of external funding source
Community Engagement Federal or State mandate
Environmental Sustainability Other:
Additional Resource Requirements Project Milestones/Timeline
Project
Manager Emma Burkhalter, Associate Engineer Project identified and proposed 2023-24
Project
Team
Emma Burkhalter, Macedonio Nunez, Poh Yee, Jesus
Villalobos City Council approved and funded
Operating
budget
impacts
Design 2024-25
Construction 2025-26
Completion 2026-27
Describe Revenue/Expenditure
(Prelim Eng, Design, Construction,
etc.)
Revenues
Expenditures
Fun
d
ing
S
our
ces
Sources
Amount
Design and Construction 500,000 Transfers from General Fund 500,000
Preliminary 2024-25 budget request 500,000 5-year projected requirements,
unfunded
149
107
2024-25 Preliminary Proposed Budget
Capital Improvement Program Budget Request
Project Name Pierce Road Stabilization 1
CIP Category Streets
Project No. 411.9xxx-xxx
De
s
cr
ipt
ion
This project would fund stabilization of Pierce Road at Location 1 (Masson Court) to prevent further
damage from landslides. This project is located on Pierce Road at approximately Masson Court. Cotton
Shires and Associates installed two inclinometers at this location in 2018 and have been monitoring the
movement since. In 2018, City staff spent approximately $300,000 leveling and repaving the heavily
damaged roadway. By late 2019, cracks had already opened up, indicating a need for permanent
stabilization.
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City Council Adopted Strategic Goals & Priorities CIP Priority Factors
City Leadership & Fiscal Stewardship Health and safety issue
Public Safety x Imminent failure of structure/system x
Facilities & Infrastructure x Short-term cost of repair vs. long-term cost of replacement x
Community Heritage Availability of external funding source
Community Engagement Federal or State mandate
Environmental Sustainability Other:
Additional Resource Requirements Project Milestones/Timeline
Project
Manager Emma Burkhalter, Associate Engineer Project identified and proposed 2023-24
Project
Team
Emma Burkhalter, Macedonio Nunez, Poh Yee, Jesus
Villalobos City Council approved and funded
Operating
budget
impacts
Design 2024-25
Construction 2025-26
Completion 2026-27
Describe Revenue/Expenditure
(Prelim Eng, Design, Construction,
etc.)
Revenues
Expenditures
Fun
d
ing
S
our
ces
Sources
Amount
Design and Construction 2,000,000 Transfers from General Fund 2,000,000
Preliminary 2024-25 budget request 2,000,000 5-year projected requirements,
unfunded
150
108
2024-25 Preliminary Proposed Budget
NEW - Capital Improvement Program Budget Request
Project Name Pierce Road Stabilization 2
CIP Category Streets
Project No. 411.9xxx-xxx
De
s
cr
ipt
ion
This project would fund stabilization of Pierce Road at Location 2 (Palomino Way) to prevent further
damage from landslides. This project is located on Pierce Road at approximately Palomino Way.
Pr
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City Council Adopted Strategic Goals & Priorities CIP Priority Factors
City Leadership & Fiscal Stewardship Health and safety issue
Public Safety x Imminent failure of structure/system x
Facilities & Infrastructure x Short-term cost of repair vs. long-term cost of replacement x
Community Heritage Availability of external funding source
Community Engagement Federal or State mandate
Environmental Sustainability Other:
Additional Resource Requirements Project Milestones/Timeline
Project
Manager Emma Burkhalter, Associate Engineer Project identified and proposed 2023-24
Project
Team
Emma Burkhalter, Macedonio Nunez, Poh Yee, Jesus
Villalobos City Council approved and funded
Operating
budget
impacts
Design 2024-25
Construction 2025-26
Completion 2026-27
Describe Revenue/Expenditure
(Prelim Eng, Design, Construction,
etc.)
Revenues
Expenditures
Fun
d
ing
S
our
ces
Sources
Amount
Design and Construction 500,000 Transfers from General Fund 500,000
Preliminary 2024-25 budget request 500,000 5-year projected requirements,
unfunded
151
109
2024-25 Preliminary Proposed Budget
Council Nominated Capital Improvement Program Budget
Request
Project Name Prospect Center Parking Lot Improvements
CIP Category Streets
Project No. 411.9xxx-xxx
De
s
cr
ipt
ion
Construction of the ARPA funded Green Infrastructure Improvements Project at Prospect Center in
2023, resulted in the loss of 10 existing parking spaces from the frontage of the Center. This CIP will
replace the lost parking spaces by adding 11 new parking spaces to the Prospect Center Lot.
Pr
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City Council Adopted Strategic Goals & Priorities CIP Priority Factors
City Leadership & Fiscal Stewardship Health and safety issue
Public Safety Imminent failure of structure/system
Facilities & Infrastructure x Short-term cost of repair vs. long-term cost of replacement
Community Heritage Availability of external funding source
Community Engagement Federal or State mandate
Environmental Sustainability Other:
Additional Resource Requirements Project Milestones/Timeline
Project
Manager Macedonio Nunez, City Engineer Project identified and proposed 2023-24
Project
Team Macedonio Nunez, Jesus Villalobos City Council approved and funded
Operating
budget
impacts
Design 2024-25
Construction 2024-25
Completion 2024-25
Describe Revenue/Expenditure
(Prelim Eng, Design, Construction,
etc.)
Revenues
Expenditures
Fun
d
ing
S
our
ces
Sources
Amount
Design and Construction 75,000 Transfers from General Fund 75,000
Preliminary 2024-25 budget request 75,000 5-year projected requirements,
unfunded
152
110
2024-25 Preliminary Proposed Budget
Capital Improvement Program Budget Request
Project Name Sarahills Drive Stabilization
CIP Category Streets
Project No. 411.9xxx-xxx
De
s
cr
ipt
ion
This project would fund stabilization of Sarahills Drive to prevent further damage from landslides.
Pr
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f
ina
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l
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City Council Adopted Strategic Goals & Priorities CIP Priority Factors
City Leadership & Fiscal Stewardship Health and safety issue
Public Safety x Imminent failure of structure/system x
Facilities & Infrastructure x Short-term cost of repair vs. long-term cost of replacement x
Community Heritage Availability of external funding source
Community Engagement Federal or State mandate
Environmental Sustainability Other:
Additional Resource Requirements Project Milestones/Timeline
Project
Manager Emma Burkhalter, Associate Engineer Project identified and proposed 2023-24
Project
Team
City Council approved and funded
Operating
budget
impacts
Design 2024-25
Construction 2025-26
Completion 2026-27
Describe Revenue/Expenditure
(Prelim Eng, Design, Construction,
etc.)
Revenues
Expenditures
Fun
d
ing
S
our
ces
Sources
Amount
Design and Construction 1,000,000 Transfers from General Fund 1,000,000
Preliminary 2024-25 budget request 1,000,000 5-year projected requirements,
unfunded
153
111
SARATOGA AVENUE AT HERRIMAN TRAFFIC SIGNAL INSTALLATION
Project Name Saratoga Avenue at Herriman Traffic
Signal Installation
Project Number
Department Public Works Project Manager John Cherbone
Description This project would install a three-way traffic signal at the intersection of Saratoga and Herriman
Avenues.
Location The project is located at the intersection of Saratoga Avenue and Herriman Avenue.
Priority Factors This project applies to the Health and Safety Issues and Business or Community Support Priority
Factors.
Project
Background
The Traffic Safety Commission (TSC) recommended installation of a traffic light at the intersection
of Saratoga Avenue and Herriman Avenue. The TSC made their recommendation on the basis that
a traffic signal at this location would allow vehicles a smoother transition onto Saratoga Avenue
while alleviating traffic congestion on Herriman Avenue, especially during Saratoga High School’s
peak morning and afternoon commuting periods.
Traffic queues on westbound Herriman, due to vehicles attempting a left turn onto Saratoga Avenue,
consistently spill back to the bridge and beyond. Because of this backup, drivers seek alternative
routes through surrounding neighborhood streets to bypass this intersection. Data showed vehicles
traveling from Herriman Avenue to Beaumont, then to Glen Brae heading either to Cox Avenue or
Scotland Drive to access Saratoga Avenue via the signal at that intersection. Installing a traffic signal
at Saratoga Avenue and Herriman Avenue would allow for better traffic flow at this intersection and
reduce the impact of through traffic on the surrounding residential streets.
This project was added to the Unfunded Capital Improvement Projects list as part of the Fiscal Year
2017/18 budget.
Estimated Cost $850,000
Recommend No Change
154
112
SARATOGA AVENUE AT HIGHWAY 85 TRAFFIC SIGNAL ADAPTIVE
Project Name Saratoga Avenue at Highway 85 Traffic Signal
Adaptive
Project Number
Department Public Works Project Manager John Cherbone
Description This project would add equipment to the Saratoga Avenue and State Route 85 interchange.
Location This project is located at State Route 85 and Saratoga Avenue.
Priority Factors This project applies to the Efficiencies and Business or Community Support Priority Factors.
Project
Background
This project would add traffic cameras, new controllers and conflict monitors with software to
coordinate the signalized interchange timing to be more efficient. This would be similar to the
systems recently installed at other intersections along Saratoga Avenue from Cox Avenue to
Fruitvale Avenue.
Estimated Cost $150,000
Recommend No Change
155
113
2024-25 Preliminary Proposed Budget
Capital Improvement Program Budget Request
Project Name Saratoga Heights Stabilization (formerly Saratoga Heights Landslide Repair)
CIP Category Streets
Project No. 411.9xxx-xxx
De
s
cr
ipt
ion
This project would fund stabilization of Saratoga Heights Drive to prevent further damage from
landslides. This project is located on Saratoga Heights Drive. In 2014, Cotton Shires and Associates
(CSA) installed three slope inclinometers along the southwestern side of Saratoga Heights Drive due
to road distress for localized movement was indicated. After three and a half years of monitoring the
inclinometers and observing the movement, CSA was able to confirm the presence of an active
landslide. In 2019, a shear pin and tieback design was prepared for stabilizing the road from the cross-
slope slide.
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City Council Adopted Strategic Goals & Priorities CIP Priority Factors
City Leadership & Fiscal Stewardship Health and safety issue
Public Safety x Imminent failure of structure/system x
Facilities & Infrastructure x Short-term cost of repair vs. long-term cost of replacement x
Community Heritage Availability of external funding source
Community Engagement Federal or State mandate
Environmental Sustainability Other:
Additional Resource Requirements Project Milestones/Timeline
Project
Manager Emma Burkhalter, Associate Engineer Project identified and proposed 2023-24
Project
Team
Emma Burkhalter, Macedonio Nunez, Poh Yee, Jesus
Villalobos City Council approved and funded
Operating
budget
impacts
Design 2024-25
Construction 2025-26
Completion 2026-27
Describe Revenue/Expenditure
(Prelim Eng, Design, Construction,
etc.)
Revenues
Expenditures
Fun
d
ing
S
our
ces
Sources
Amount
Design and Construction 1,950,000 Transfers from General Fund 1,950,000
Preliminary 2024-25 budget request 1,950,000 5-year projected requirements,
unfunded
156
114
2024-25 Preliminary Proposed Budget
NEW - Capital Improvement Program Budget Request
Project Name Saraview Drive at Saraview Court Intersection Regrade
CIP Category Streets
Project No. 411.9xxx-xxx
De
s
cr
ipt
ion
Roadway improvements to regrade the intersection of Saraview Drive and Saraview Court to conform
with current standards.
Pr
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j
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f
ina
nc
i
a
l
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City Council Adopted Strategic Goals & Priorities CIP Priority Factors
City Leadership & Fiscal Stewardship Health and safety issue
Public Safety Imminent failure of structure/system x
Facilities & Infrastructure x Short-term cost of repair vs. long-term cost of replacement
Community Heritage Availability of external funding source
Community Engagement Federal or State mandate
Environmental Sustainability Other:
Additional Resource Requirements Project Milestones/Timeline
Project
Manager Macedonio Nunez, City Engineer Project identified and proposed 2023-24
Project
Team Macedonio Nunez, Jesus Villalobos City Council approved and funded
Operating
budget
impacts
Design 2024-25
Construction 2024-25
Completion 2024-25
Describe Revenue/Expenditure
(Prelim Eng, Design, Construction,
etc.)
Revenues
Expenditures
Fun
d
ing
S
our
ces
Sources
Amount
Design and Construction 100,000 Transfers from General Fund 100,000
Preliminary 2024-25 budget request 100,000 5-year projected requirements,
unfunded
157
115
2024-25 Preliminary Proposed Budget
NEW - Capital Improvement Program Budget Request
Project Name Saratoga-Sunnyvale Road and Kirkmont Drive Signalization
CIP Category Streets
Project No. 411
De
s
cr
ipt
ion
This project would fund the design and installation of a pedestrian activated Stop Light at the
Saratoga-Sunnyvale Road/Kirkmont Drive intersection. This intersection is currently
unsignalized and has an existing crosswalk. The estimated cost of this project is $350,000.
Pr
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ina
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City Council Adopted Strategic Goals & Priorities CIP Priority Factors
City Leadership & Fiscal Stewardship Health and safety issue
Public Safety Imminent failure of structure/system
Facilities & Infrastructure x Short-term cost of repair vs. long-term cost of replacement
Community Heritage Availability of external funding source
Community Engagement Federal or State mandate
Environmental Sustainability Other:
Additional Resource Requirements Project Milestones/Timeline
Project
Manager Macedonio Nunez Project identified and proposed FY24-25
Project
Team Macedonio Nunez City Council approved and funded
Operating
budget
impacts
Design
Construction
Completion
Describe Revenue/Expenditure
(Prelim Eng, Design, Construction,
etc.)
Revenues
Expenditures
Fun
d
ing
S
our
ces
Sources
Amount
Transfers from General Fund 350,000
Grant
Funds from Defunded Project
Preliminary 2024-25 budget request 350,000 5-year projected requirements,
unfunded
158
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STATE ROUTE 85/SARATOGA AVENUE BEAUTIFICATION
Project Name State Route 85/Saratoga Avenue
Beautification
Project Number
Department Public Works Project Manager John Cherbone
Description This project would beautify the entry and exit to State Route 85 at Saratoga Avenue.
Location This project is located at State Route 85 and Saratoga Avenue.
Priority Factors This project applies to the Business or Community Support Priority Factor.
Project
Background
Currently, the California Department of Transportation (Caltrans) maintains the entry and exit to
State Route 85 at Saratoga Avenue. This location is the only access to State Route 85 within the city
limits of Saratoga and serves as the primary gateway to the community for residents and visitors.
The landscaping at this location is somewhat sparse and includes a few small trees that line the on
and off-ramps. This project would include installation of a new irrigation system and enhancement
of landscaping within the Caltrans right-of-way to make the area more attractive and consistent with
landscaping maintained by the City. Upon completion, regular, on-going litter removal will be
required.
This project was added to the Unfunded Capital Improvement Project list as part of the Fiscal Year
2017/18 budget.
Estimated Cost $250,000
Recommend No Change
159
117
2023-24 Preliminary Proposed Budget
Capital Improvement Program Project Nomination
Project Name Village Outdoor Dining Improvements
CIP Category Streets CIP – Sidewalks, Curbs & Gutters
Project No.
De
s
cr
ipt
ion
This Project will fund outdoor-dining experience improvements for restaurants in the Village
by widening existing sidewalks in front of participating businesses.
Back in July 2020, because of the COVID-19 pandemic, Staff applied for and received an
encroachment permit from the Department of Transportation (Caltrans) to allow temporary
parklets on Big Basin Way for outdoor dining. The outdoor dining became popular for both
restaurants and patrons for more than two years. The plastic barricades the City purchased
were not designed for long term use and created vehicle sight distance issues.
This project will widen the sidewalks at the 11 parklet locations that were in place in December
2022. The widened sidewalks will provide an area for outdoor dining to increase vibrancy of
the Village. The widened sidewalks will also allow dedicated dining space next to the
restaurants while still allowing pedestrians to walk safely and comfortably along Big Basin
Way. This project requires an encroachment permit from Caltrans.
The minimum size of the widened sidewalk area for a single business is two parking spaces
at a length of 40 feet. The width of the sidewalk will be a standard 6 feet. A 40-foot length of
widened sidewalk will cost approximately $55,000. The previous parklets required 34 parking
spaces. Therefore, the total City cost for the project can range from less than $55,000 to up
to $935,000 depending on business participation. At a 35% participation rate, approximately
4 dining areas would be created at a cost of $220,000. Cost estimates include 10% for design.
Alternatively, installing permanent parklets in the designated street parking areas requires a
lease agreement with Caltrans. The lease agreement imposes limitations on the use of tables
in the street parking areas and includes restrictions on serving alcoholic beverages.
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Revenues Expenditures
Fun
d
ing
S
our
ces
Sources Amount
July 1, 2022 carry forward 0 0 Transfers from General Fund 220,000
2022-23 appropriations
(includes budget adjustments) 0 0 Since inception
(Excludes carry forward appropriations) 0
2022-23 appropriations, amended
(Includes carry forward appropriations)
Amended 2022-23 budget
(Includes carry forward appropriations)
Preliminary 2023-24 budget request $220,000 $220,000 5-year projected requirements,
unfunded TBD
160
118
City Council Adopted Strategic Goals & Priorities CIP Priority Factors
City Leadership & Fiscal Stewardship X Health and safety issue
Public Safety Imminent failure of structure/system
Facilities & Infrastructure Short-term cost of repair vs. long-term cost of replacement
Community Heritage Availability of external funding source
Community Engagement X Federal or State mandate
Environmental Sustainability Other:
Additional Resource Requirements Project Milestones
Project
Manager
Macedonio Nunez, Engineering Services Manager
408-868-1258
mnunez@saratoga.ca.us
Project identified and proposed
2023-24
Project
Team
City Council approved and funded
Operating
budget
impacts
Design
Construction
Completion
161
119
Anticipated Closed Projects as of 6/30/25
162
120
ADA Self-assessment & Transition Plan
Project No. 9443-008
Project Manager – Matt Morley, City Manager
Monica LaBossiere, HR & Risk Management
This project would provide funding for a consultant
to prepare and update the ADA Self-Evaluation and
Transition Plan for the City. This project applies to
the Health and Safety Issues, Short-term Cost of
Repair vs. Long-term Cost of Replacement, Federal
or State Mandates and Business or Community
Support Priority Factors.
Under the 1990 Americans with Disabilities Act,
all public entities subject to Title II must conduct
a self-evaluation to identify accessibility
barriers, and entities with 50 or more employees
must also have a transition plan in place to
address structural changes necessary to
achieve program and service accessibility. The vehicle to implement this compliance is called an
ADA Self-Evaluation and Transition Plan. The City prepared its first ADA Self-Evaluation and
Transition Plan in 1993. An update was prepared in 2010.
This project would allow the City to hire a consultant to prepare an updated ADA Self-Evaluation
and Transition Plan. The Plan will identify barriers to accessibility, ways to improve access,
establish costs and a timeline for how to remove these barriers. The ADA Self-Evaluation and
Transition Plan will provide a strategic approach and tools for continued access improvements as
the City implements its ADA Self-Evaluation and Transition Plan in the coming years.
Funding Source: General Fund
Expenditure Budget
2024-25 2025-26
Fund Available
Budget
Est. Full
Year Actual
Est.
Carryover
Proposed
Budget
Est. Total
Budget
414 CIP Admin &
Tech
289,750
Total 289,750
Operating Budget Impact (if any):
Project Milestones
Identified/proposed
Approved/funded 2021-22
Design/Construction
Completion 2025
163
121
ADA Self-assessment & Transition Plan
(continued)
Project No. 9443-008
Mid-year adjustment $ amount and explanation:
City Council Adopted Strategic Goals & Priorities CIP Priority Factors
City Leadership & Fiscal Stewardship Health and safety issue x
Public Safety x Imminent failure of structure/system
Facilities & Infrastructure Short-term cost of repair vs. long-term cost
of replacement
Community Heritage Availability of external funding source
Community Engagement Federal or State mandate
Environmental Sustainability Other:
164
122
City Hall Sustainable Landscape Beautification and Demonstration
Project
Project No. 9142-031
Project Manager – Mainini Cabute, Environmental
Programs Manager
This project will place sustainable landscaping on the
rectangular front lawn area at the front of City Hall. The
goal of the project is to beautify the front lawn with
sustainable landscaping, create a welcoming space for
all community members, and educate community
members about sustainable practices. The landscape
design will include drought-tolerant and pollinator-friendly
plants, sustainable materials, and a demonstration area
that shows water harvesting examples, how green storm
water infrastructure functions, and strategies for
pesticide-free pest management. The project will also
include signage for each area to educate community
members about the sustainable approach.
Anticipated Revenue sources include federal funds
advanced by the Department of Treasury under the State
and Local Fiscal Recovery Funds (SLFRF/ARPA) in 2021-
22 and 2022-23 and the General Fund for City staff project
management, as necessary. Funds may be reallocated
between phases, as necessary, based on project design
and bids.
Funding Source: American Rescue Plan Act’s State
and Local Fiscal Relief Fund (ARPA/SLFRF)
Expenditure Budget
2024-25 2025-26
Fund Available
Budget
Est. Full
Year Actual
Est.
Carryover
Proposed
Budget Est. Total Budget
435 ARPA 11,000 11,000 0 0 0
Total 11,000 11,000 0 0 0
Operating Budget Impact (if any): None
Mid-year adjustment $ amount and explanation: None
City Council Adopted Strategic Goals & Priorities CIP Priority Factors
City Leadership & Fiscal Stewardship x Health and safety issue
Public Safety x Imminent failure of structure/system
Facilities & Infrastructure × Short-term cost of repair vs. long-term cost
of replacement
Community Heritage Availability of external funding source
Community Engagement x Federal or State mandate
Environmental Sustainability x Other:
Project Milestones
Identified/proposed 2022-23
Approved/funded 2022-23
Design/Construction 2023-24
Completion 2024-25
165
123
El Quito Park Pickleball Courts CLOSE OUT 6/30/2025
Project No. 9252-003
Project Manager - Shawn Gardner, Public Works
Manager
This project creates two pickleball courts in El Quito Park
in light of the high demand communicated to the Parks
and Recreation Commission. The existing tennis courts
were considered for dual use but were removed from
consideration following resident feedback.
Funding Source: Park In-Lieu
Project Milestones
Identified/proposed 2022-23
Approved/funded 2022-23
Design/Construction 2022-23
Completion 2024-25
Expenditure Budget
2024-25 2025-26
Fund Available
Budget
Est. Full
Year Actual
Est.
Carryover
Proposed
Budget Est. Total Budget
422 Park-in-Lieu 110,387 110,387 0 0 0
Total 110,387 110,387 0 0 0
Operating Budget Impact (if any): None
Mid-year adjustment $ amount and explanation: None
City Council Adopted Strategic Goals & Priorities CIP Priority Factors
City Leadership & Fiscal Stewardship Health and safety issue
Public Safety Imminent failure of structure/system
Facilities & Infrastructure X Short-term cost of repair vs. long-term cost
of replacement
Community Heritage Availability of external funding source
Community Engagement X Federal or State mandate
Environmental Sustainability Other:
166
124
Guava Court Improvements
Project No. 9142-032
Project Manager – Mainini Cabute,
Environmental Programs Manager
This Project will fund Curb and Gutter Storm Drain
improvements and the addition of Green Stormwater
Infrastructure at Guava Court. It will remove and
replace approximately 630 linear feet of vertical Curb.
It also includes removal of approximately 5025 square
feet of roadway and replacing it with a land strip for
beautification.
Anticipated Revenue sources include federal funds
advanced by the Department of Treasury under the
State and Local Fiscal Recovery Funds
(SLFRF/ARPA) in 2021-22 and 2022-23 and the
General Fund for City staff project management, as
necessary. Funds may be reallocated between
phases, as necessary, based on project design and bids.
Funding Source: American Rescue Plan Act’s State and
Local Fiscal Relief Fund (ARPA/SLFRF)
Expenditure Budget
2024-25 2025-26
Fund Available
Budget
Est. Full
Year Actual
Est.
Carryover
Proposed
Budget Est. Total Budget
435 ARPA 27,018.53 27,018.53 0 0 0
Total 27,018.53 27,018.53 0 0 0
Operating Budget Impact (if any): None
Mid-year adjustment $ amount and explanation: None
City Council Adopted Strategic Goals & Priorities CIP Priority Factors
City Leadership & Fiscal Stewardship Health and safety issue
Public Safety x Imminent failure of structure/system
Facilities & Infrastructure × Short-term cost of repair vs. long-term cost
of replacement x
Community Heritage Availability of external funding source
Community Engagement Federal or State mandate
Environmental Sustainability x Other: x
Project Milestones
Identified/proposed 2022-23
Approved/funded 2022-23
Design/Construction 2023-24, 2024-25
Completion 2024-25
167
125
Historical Park Storm Drainage Improvements
Project No. 9142-034
Project Manager – Shawn Gardner, Parks Manager
Stormwater improvements to mitigate an underground spring
which is impacting adjacent property. The project scope will
include subdrain installation, tree removal, and connection to
the City storm drain system.
Funding Source: American Rescue Plan Act’s State and
Local Fiscal Relief Fund (ARPA/SLFRF)
Project Milestones
Identified/proposed 2022-23
Approved/funded
Design/Construction 2023-24, 2024-25
Completion 2024-25
Expenditure Budget
2024-25 2025-26
Fund Available
Budget
Est. Full
Year Actual
Est.
Carryover
Proposed
Budget Est. Total Budget
435 ARPA 97,431.67 97,431.67 0 0 0
Total 97,431.67 97,431.67 0 0 0
Operating Budget Impact (if any): None
Mid-year adjustment $ amount and explanation: None
City Council Adopted Strategic Goals & Priorities CIP Priority Factors
City Leadership & Fiscal Stewardship Health and safety issue
Public Safety x Imminent failure of structure/system
Facilities & Infrastructure × Short-term cost of repair vs. long-term cost
of replacement
Community Heritage Availability of external funding source
Community Engagement Federal or State mandate
Environmental Sustainability Other:
168
126
Monte Vista Drive and El Camino Grande Storm Drainage
Improvements
Project No. 9142-033
Project Manager – Poh Yee, Associate Civil
Engineer
Improve Storm Drainage along Monte Vista and El
Camino Grande to prevent flooding during heavy
rainfall. The project includes purchase and installation
of additional pumps to divert the storm water flow along
with culvert improvements.
Anticipated Revenue sources include federal funds
advanced by the Department of Treasury under the
State and Local Fiscal Recovery Funds
(SLFRF/ARPA) in 2021-22 and 2022-23 and the
General Fund for City staff project management, as
necessary. Funds may be reallocated between
phases, as necessary, based on project design and bids.
Funding Source: American Rescue Plan Act’s State and
Local Fiscal Relief Fund (ARPA/SLFRF)
Expenditure Budget
2024-25 2025-26
Fund Available
Budget
Est. Full
Year Actual
Est.
Carryover
Proposed
Budget Est. Total Budget
435 ARPA 6,200 6,200 0 0 0
Total 6,200 6,200 0 0 0
Operating Budget Impact (if any): None
Mid-year adjustment $ amount and explanation: None
City Council Adopted Strategic Goals & Priorities CIP Priority Factors
City Leadership & Fiscal Stewardship Health and safety issue
Public Safety x Imminent failure of structure/system
Facilities & Infrastructure × Short-term cost of repair vs. long-term cost
of replacement
Community Heritage Availability of external funding source
Community Engagement Federal or State mandate
Environmental Sustainability Other:
Project Milestones
Identified/proposed 2022-23
Approved/funded
Design/Construction 2024-25
Completion 2024-25
169
127
Pierce Road Retaining Wall
Project No. 9153-007
Project Manager - Poh Yee, Civil Engineer
Erosion of the steep embankment above Calabazas Creek is
threating failure of the retaining wall that supports a section of
Pierce Road near Chalet Clotilde. The retaining wall was
inspected by the City Geologist who recommends repair as
soon as possible.
Pierce Road is very narrow at this location which means it will
be necessary to temporarily close the road during
construction. Notices will be mailed to residents near the work
and message signs will be placed at strategic locations to
notice drivers.
Funding Source: General Fund
Expenditure Budget
2023-24 2024-25
Fund Available
Budget
Est. Full Year
Actual
Est.
Carryover
Proposed
Budget Est. Total Budget
411 CIP Street 36,881 0 36,881 0 36,881
Total 36,881 0 36,881 0 36,881
Operating Budget Impact (if any): none
Mid-year adjustment $ amount and explanation: none
City Council Adopted Strategic Goals & Priorities CIP Priority Factors
City Leadership & Fiscal Stewardship Health and safety issue
Public Safety X Imminent failure of structure/system X
Facilities & Infrastructure X Short-term cost of repair vs. long-term cost
of replacement
Community Heritage Availability of external funding source
Community Engagement Federal or State mandate
Environmental Sustainability Other:
Project Milestones
Identified/proposed
Approved/funded 2020-21
Design/Construction 2022-23
Completion 2024-25
170
128
Quarry Park Maintenance Building Utility Project
Project No. 9226-005
Project Manager - Shawn Gardner, Public Works Manager
This project will fund the installation of electricity and water
to the Quarry Park maintenance building. Provides for
additional operational services as well as lighting for security
and worker safety.
Funding Source: Park In-Lieu
Project Milestones
Identified/proposed 2022-23
Approved/funded 2022-23
Design/Construction 2024-25
Completion 2024-25
Expenditure Budget
2024-25 2025-26
Fund Available
Budget
Est. Full
Year Actual
Est.
Carryover
Proposed
Budget Est. Total Budget
422 Park-in-Lieu 11,150 5,000 6,150 0 6,150
Total 11,150 5,000 6,150 0 6,150
Operating Budget Impact (if any): none
Mid-year adjustment $ amount and explanation: none
City Council Adopted Strategic Goals & Priorities CIP Priority Factors
City Leadership & Fiscal Stewardship Health and safety issue
Public Safety Imminent failure of structure/system
Facilities & Infrastructure X Short-term cost of repair vs. long-term cost
of replacement
Community Heritage Availability of external funding source
Community Engagement Federal or State mandate
Environmental Sustainability Other:
171
129
Stormwater Pollution Prevention Program Compliance (SWPPP)
Project No. 9142-028
Project Manager - Rick Torres, Public Works
Manager
This project will upgrade Corporation Yard
facilities to meet National Pollution Discharge
Elimination System (NPDES) standards for
clean water objectives. Upgrades include a
new tractor wash area, trash area
improvements including shelters, and sewer
connection. Improvements will keep
contaminants from entering the watershed as
mandated by the California Regional Water
Quality Control for the San Francisco Bay
Municipal Regional Stormwater NPDES
Permit. Anticipated Revenue sources include federal
funds advanced by the Department of Treasury under
the State and Local Fiscal Recovery Funds
(SLFRF/ARPA) in 2021-22 and 2022-23 and the
General Fund for City staff project management, as
necessary. Funds may be reallocated between
phases, as necessary, based on project design and bids.
Funding Source: American Rescue Plan Act’s State and Local Fiscal Relief Fund (ARPA/SLFRF)
Expenditure Budget
2024-25 2025-26
Fund Available
Budget
Est. Full
Year Actual
Est.
Carryover
Proposed
Budget Est. Total Budget
435 ARPA 87,513.79 87513.79 0 0 0
Total 87,513.79 87513.79 0 0 0
Operating Budget Impact (if any): None
Mid-year adjustment $ amount and explanation: None
City Council Adopted Strategic Goals & Priorities CIP Priority Factors
City Leadership & Fiscal Stewardship x Health and safety issue
Public Safety Imminent failure of structure/system
Facilities & Infrastructure × Short-term cost of repair vs. long-term cost
of replacement
Community Heritage Availability of external funding source
Community Engagement Federal or State mandate x
Environmental Sustainability x Other:
Project Milestones
Identified/proposed 2021-22
Approved/funded 2021-22
Design/Construction 2022-23 & 2023-24
Completion 2024-25
172
130
Traffic Signal Controller Upgrades
Project No. 9121-007
Project Manager - Macedonio Nunez, Engineering Services Manager
There are a total of 15 traffic signalized intersections
in Saratoga. During the completed city-wide Citywide
Signal Upgrade Project - Phase II upgraded traffic
signal adaptive systems for the 6 signalized
intersections on Saratoga Avenue, the City’s most
traveled street. This completed project upgraded old
traffic controllers with the required new controllers and
software for coordination between traffic signalized
intersections.
This new project will upgrade the remaining 9 traffic
signal intersection controllers. The City utilizes the
Smart City Signals traffic management system to
provide citywide traffic signal monitoring capabilities
over cellular and cloud-based solutions. The system
also serves as the network for traffic signal adaptive
operations along the Saratoga Avenue-Fruitvale
Avenue corridors. This proposed CIP will allow the City
additional traffic surveillance opportunities. The new
equipment will be viewable by City and Emergency Operations staff over the Smart City Signals
cloud-based platform that in conjunction with recently installed battery-back up systems at traffic
signals will allow for remote monitoring during power outages, incidents, and natural disaster
events.
Funding Source: General Fund
Expenditure Budget
2024-25 2025-26
Fund Available
Budget
Est. Full
Year Actual
Est.
Carryover
Proposed
Budget
Est. Total
Budget
411 CIP Street 17,504 17,504 0 0 0
Total 17,504 17,504 0 0 0
Operating Budget Impact (if any): none
Mid-year adjustment $ amount and explanation: none
City Council Adopted Strategic Goals & Priorities CIP Priority Factors
City Leadership & Fiscal Stewardship Health and safety issue
Public Safety x Imminent failure of structure/system
Facilities & Infrastructure x Short-term cost of repair vs. long-term cost
of replacement
Community Heritage Availability of external funding source
Community Engagement Federal or State mandate
Environmental Sustainability Other:
Project Milestones
Identified/proposed 2022-23
Approved/funded 2022-23
Design/Construction 2022-23
Completion 2025-26
173
131
Villa Oaks Pedestrian Bridge Reconstruction and Erosion Control
Project Nos. 9277-005
Project Manager - Shawn Gardner, Public Works Manager
Trail washes out each winter and is impassible and hazardous
for trail users. The project will implement erosion control,
construct a new pedestrian bridge and improve the trail.
Project Milestones
Identified/proposed 2022-23
Approved/funded 2022-23
Design/Construction 2023-24
Completion 2024-25
Funding Source: General Fund
Expenditure Budget
2024-25 2025-26
Fund Available
Budget
Est. Full
Year Actual
Est.
Carryover
Proposed
Budget Est. Total Budget
422 Park-in-Lieu 30,000 30,000 0 0 0
Total 30,000 30,000 0 0 0
Operating Budget Impact (if any): none
Mid-year adjustment $ amount and explanation: none
City Council Adopted Strategic Goals & Priorities CIP Priority Factors
City Leadership & Fiscal Stewardship Health and safety issue
Public Safety X Imminent failure of structure/system X
Facilities & Infrastructure X Short-term cost of repair vs. long-term cost
of replacement
Community Heritage Availability of external funding source X
Community Engagement Federal or State mandate
Environmental Sustainability Other:
174
132
Village Clock/ Saratoga Village Beautification
Project No. 9132-006
Project Manager - John Cherbone, Public Works Director
This project will add a clock in Saratoga Village and fund
additional Village beautification projects with any remaining
funds.
The Village, Saratoga’s historic downtown, is located on Big
Basin way off Saratoga-Los Gatos Road. The Village is a
destination for those looking for unique shops, fine dining,
wine tasting, spa experiences and more. The lovely
downtown atmosphere with hanging flower baskets, floral
displays meticulously maintained by volunteers, and the
iconic Memorial Arch helped make Saratoga a top
contender in the 2015, 2016, and 2017 America in Bloom
competitions. This project added a clock in the Village near
its entry at Saratoga-Los Gatos Road and Big Basin Way.
The clock will serve to further enhance the aesthetics of
Saratoga’s Village.
Funding Source: General Fund
Expenditure Budget
2024-25 2025-26
Fund Available
Budget
Est. Full
Year Actual
Est.
Carryover
Proposed
Budget Est. Total Budget
411 CIP Street 2,560 2,560 0 0 0
Total 2,560 2,560 0 0 0
Operating Budget Impact (if any): none
Mid-year adjustment $ amount and explanation: none
City Council Adopted Strategic Goals & Priorities CIP Priority Factors
City Leadership & Fiscal Stewardship Health and safety issue
Public Safety Imminent failure of structure/system
Facilities & Infrastructure X Short-term cost of repair vs. long-term cost
of replacement
Community Heritage X Availability of external funding source X
Community Engagement X Federal or State mandate
Environmental Sustainability Other:
Project Milestones
Identified/proposed
Approved/funded 2020-21
Design/Construction ongoing
Completion n/a
175
133
Water Conservation Improvements
Project No. 9142-036
Project Manager – Macedonio Nunez, Engineering
Services Manager
Water Conservation improvements such as irrigation
upgrades and drought resistant landscaping at
various City right-of-way locations including
Saratoga-Sunnyvale Road and Saratoga Avenue.
Funding Source: American Rescue Plan Act’s State
and Local Fiscal Relief Fund (ARPA/SLFRF)
Project Milestones
Identified/proposed September 2024
Approved/funded
Construction October 2024
Completion December 2024
Expenditure Budget
2024-25 2025-26
Fund Available
Budget
Est. Full
Year Actual
Est.
Carryover
Proposed
Budget Est. Total Budget
435 ARPA 23,617 23,617 0 0 0
Total 23,617 23,617 0 0 0
Operating Budget Impact (if any): none
Mid-year adjustment $ amount and explanation: none
City Council Adopted Strategic Goals & Priorities CIP Priority Factors
City Leadership & Fiscal Stewardship Health and safety issue ×
Public Safety × Imminent failure of structure/system ×
Facilities & Infrastructure × Short-term cost of repair vs. long-term cost
of replacement ×
Community Heritage Availability of external funding source ×
Community Engagement Federal or State mandate
Environmental Sustainability × Other:
176
1
Presented by Ryan Hinchman, Administrative Services Director
Capital Improvement Program (CIP) Preview
1/24/25
177
CIP Preview Agenda
2
1.Available CIP funding
2.Priority & Dedicated Projects
3.Existing Projects: Additional Funding
4.Nominated Projects
5.Overview of Key CIP Projects
178
Action Summary
3
Provide feedback to staff in anticipation for the
CIP Prioritization meeting scheduled February
19th
179
CIP Available Funding
4
Dedicated Revenue (PMP) - VTA measure B, gas tax, impact fees
Future Capital Reserve – estimated fiscal year 2024-25 reserve balance
Fee & Surcharges – fee revenue dedicated to capital projects
Grants – grants available, includes PLAN JPA insurance grant
General Fund Other Funds
Dedicated Revenue (PMP)$2,900,000
Fee & Surcharge Revenue 1,420,000
Grants 3,950,000
Future Capital Reserve 3,600,000
Total Available Funds $3,600,000 $8,270,000
180
Priority & Dedicated Projects
5
General Fund Other Funds
Pavement Management Program (PMP)2,900,000
Civic Theater Improvements 35,000
Hillside Stabilization 500,000
Annual Sidewalks, Curbs, Drains & Bridges 250,000
Annual Parks, Trails, Grounds & Medians 250,000
Annual Retaining Wall Maintenance & Repairs 200,000
Park and Trail Fire Mitigation 200,000
Annual Roadway Safety & Traffic Calming 150,000
ADA Transition Plan Implementation 100,000
Annual Hakone Gardens Infrastructure 25,000
Annual Public Art Infrastructure 25,000
Subtotal $1,700,000 $2,935,000
181
Existing Projects: Additional Funding
6
General Fund Other Funds
Blue Hills Elementary Ped Crossing at Union 0 1,800,000
Saratoga Village to Quarry Park Walkway 0 1,520,000
General Plan and Advanced Planning Update 0 1,000,000
Safe Routes to School Implementation Plan 260,000 500,000
Software Technology Management 0 350,000
PEG Projects 0 80,000
Safe Routes to School Outreach 0 25,000
Saratoga Avenue Sidewalks 0 25,000
Saratoga Library Building Exterior Maintenance 0 10,000
Safe Routes to School Outreach 25,000
Pierce Road Culvert Repairs 500,000 0
Mt. Eden Erosion Repair 75,000 0
Residential Tree Planning Program 55,000 0
Landscape & Lighting District Initiation Match 10,000 0
Subtotal $900,000 $5,335,000
182
Nominated Projects & Totals
7
General Fund Other Funds
Saratoga Avenue at Herriman Traffic Signal 850,000
Corporation Yard Charging Stations 150,000
Subtotal $1,000,000 $0
Total Funding Requests $3,600,000 $8,270,000
Surplus / (Deficit)$0 $0
Funding available matches CIP project expense
183
Unfunded Projects
8
1.Funding opportunities - enables City to respond
quickly to new funding opportunities (grants)
2.Prioritization - and informed decision making
3.Flexibility - needs change, the list can be updated
4. Transparency - shows financial need
5.Fiscal Responsibility - prevents large backlog
Maintaining a list of unfunded capital projects is crucial for
effective city planning and financial management
184
New Projects: Unfunded
9
General Fund Other Funds
Village Parking Districts Resurfacing 550,000
City Hall Courtyard Tripping Hazard Repairs 200,000
City Hall Sustainable Landscaping 150,000
Subtotal $900,000 $0
Three new projects in 2025-26 that currently do
not have sufficient funding
185
Park-In-Lieu Funds
10
Park-In-Lieu Funds must be used within five years
Staff is recommending transfer funds from older
projects to projects that are ready to implement
Currently there is about $209K
of unallocated funds that staff is
recommending to commit to
projects
186
Park-In-Lieu Projects
11
Transfer Out Transfer In
Joe's Trail Phase 3 -264,000
Unallocated Park In-Lieu Funds -192,745
Joe's Trail Phase 2 -130,755
Hakone to Quarry Walkway -50,000
El Quito Park Community Gardens 175,000
City Hall Sustainable landscaping 150,000
Historical museum landscaping 100,000
Quarry Park Parking Expansion NEW 75,000
Citywide Pathways and Trails Benches 52,500
Bellgrove Park 50,000
CSP Concrete Repairs 35,000
Subtotal -$637,500 $637,500
187
Overview of Key CIP
Projects
12 188
Hillside Stabilization (Priority Project)
Several areas of potential projects including
sections of Bohlman Road, Diamond Oaks Way,
Old Oak Way, Palomino Way, Sarahills Drive,
Chiquita Way, and multiple sections on Pierce
Road and Mt. Eden Road.
The cost to repair and stabilize the locations is
estimated to be over $1million for each site.
FY2025-2026 Funding Request: $500,000
13
Priority project provides funding each year to accumulate until sufficient funds
are available to repair and stabilize of one area at a time as prioritized by Staff
189
ADA Transition Implementation
ADA Assessment and Transition Plan Development CIP
was completed in FY2024-2025
It identified areas for accessibility improvements at City
Parking Lots and Traffic Intersections.
Project will implement the modifications as needed to
bring the identified areas into compliance with
accessibility regulations.
Recommended to add to “Priority Projects”
FY2025-2026 Funding Request: $100,000
14 190
Park and Trail Fire Mitigation
Drought conditions have created high fire danger within the
City Wildland Urban Interface (WUI) area.
The project removes brush and dead trees to create
defensible space between City land and private property.
Creating this defensible space will improve safety.
Recommended to move to “Priority Project”
Recommended to add to “Priority Projects”
FY2025-2026 Funding Request: $200,000
15 191
Safe Routes to School Implementation
Implements the Safe Routes to School (SRTS) Masterplan
and the SRTS Need Assessment CIP with improvements for
pedestrian and bicycle safety around schools.
In July 2023, the City received a Community Project Funding
Grant from Congress member Anna Eshoo’s office of
$500,000 towards this project. The grant award requires
matching funds in the amount of $125,000.
Design plans for phase 1 will be developed at an estimated
cost $173,000 in FY2024-25.
FY2025-2026 Funding Request: $260,000
16 192
Pierce Road Culvert Repairs
This project will replace a culvert at Pierce
Road that failed during the January 2023
storms. The failed culvert caused severe
erosion to the roadway embankment.
Emergency roadway repairs prevented
complete failure of the roadway at the time.
FY2025-2026 Funding Request: $500,000
17 193
Saratoga at Herriman Traffic Signal
The Traffic Safety Commission (TSC) recommended installation of a traffic light at the intersection
of Saratoga Avenue and Herriman Avenue as requested by many residents, after it was determined
that this intersection met signal warrants. This would allow vehicles a smoother transition onto
Saratoga Avenue while alleviating traffic congestion on Herriman Avenue, especially during Saratoga
High School’s peak morning and afternoon commuting periods.
The City has received frequent complaints from concerned parents over the years about student
safety crossing Saratoga Avenue as well as crossing Herriman Avenue. Staff found that too many
traffic movements are happening at once and need to be controlled by a signal to keep pedestrians
and bicyclists safe.
Additionally, traffic queues on westbound Herriman, due to vehicles attempting a left turn onto
Saratoga Avenue, consistently spill back to the bridge and beyond. Because of this backup, drivers
seek alternative routes through surrounding neighborhood streets to bypass this intersection.
Installing a traffic signal at Saratoga Avenue and Herriman Avenue would allow for better traffic flow
at this intersection, reduce the impact of through traffic on the surrounding residential streets, and,
most importantly, improve safety.
FY2025-2026 Funding Request: $850,000
18 194
Corporation Yard Charging Station
Upgrade electrical panel and installation of electric
vehicle charging facilities at the Corporation Yard for
City vehicle fleet
The Electrical Panel will be upgraded in 2025-26 in
preparation for the installation of the charging stations.
Grant opportunities will be explored for the charging
stations and their installations.
FY2025-2026 Funding Request: $150,000
19 195
20 196
CITY OF SARATOGA
Memorandum
To: Members of the Saratoga City Council
From: Britt Avrit, City Clerk
Meeting Date: January 24, 2025
Subject: Written Communications, Item 2
Following publication of the agenda packet for the January 24, 2025, City Council Meeting, Written
Communications for Item 2 were submitted. The communications are attached to this memo.
197
From:noreply@civicplus.com
To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; Matt Morley; Britt Avrit; Leslie Arroyo; Joan
Pliego
Subject:Online Form Submittal: Council Comments Form
Date:Friday, January 24, 2025 8:31:45 AM
CAUTION: This email originated from outside your organization. Exercise caution when opening attachments
or clicking links, especially from unknown senders.
Council Comments Form
Your Name Eileen Bosch
Phone Number
Email Address
Subject Traffic light on Saratoga ave and Harriman
Comments A traffic light is much needed on Saratoga Ave and Harriman
crossing. At the very least it should be a lighted crosswalk
considering it connects several schools.
Surprised the city has not already installed one since it a much
used and highly dangerous crossing
Eileen Bosch
Resident since 1968
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198
From:noreply@civicplus.com
To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; Matt Morley; Britt Avrit; Leslie Arroyo; Joan
Pliego
Subject:Online Form Submittal: Council Comments Form
Date:Friday, January 24, 2025 2:18:40 PM
CAUTION: This email originated from outside your organization. Exercise caution when opening attachments
or clicking links, especially from unknown senders.
Council Comments Form
Your Name Amy Archer
Phone Number
Email Address
Subject Light at Saratoga and Herriman
Comments Please put a light at Saratoga and Herriman. I understand this
has been approved but is waiting for funding.
My husband and I walk by this intersection daily and there have
been many times that a car slams on their breaks when they see
us at the crosswalk and the cars behind do the same. Last time,
there was a big accident. I am so afraid of someone getting hit by
a car especially kids.
Please fund!
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199
From:noreply@civicplus.com
To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; Matt Morley; Britt Avrit; Leslie Arroyo; Joan
Pliego
Subject:Online Form Submittal: Council Comments Form
Date:Friday, January 24, 2025 7:41:58 AM
CAUTION: This email originated from outside your organization. Exercise caution when opening attachments
or clicking links, especially from unknown senders.
Council Comments Form
Your Name Diane Mu
Phone Number
Email Address
Subject Traffic Light at the intersection of Saratoga and Herriman
Comments Dear Traffic Safety Commission,
As a Saratoga resident and a parent of SHS, I really request a
traffic light at this intersection, as there were numerous accidents
reported and nobody wants to see anything happened again.
Thanks
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200
From:Mona Kaur-Freedland
To:Yan Zhao; Tina Walia; Kookie Fitzsimmons; Belal Aftab; Chuck Page
Cc:Bryan Swanson; Nicole Johnson; Matt Morley; Britt Avrit; Leslie Arroyo
Subject:Request for Emphasis on Fire and Public Safety in the Capital Improvement Program (CIP) with Financial
Considerations
Date:Thursday, January 23, 2025 10:40:37 PM
CAUTION: This email originated from outside your organization. Exercise caution when
opening attachments or clicking links, especially from unknown senders.
Dear Members of the Saratoga City Council and City Staff,
I am writing to emphasize the importance of prioritizing fire safety and public safety within
the fiscal year 2025-26 Capital Improvement Program (CIP). After reviewing the CIP Project
Process Policy and related materials, I am concerned that critical public safety projects may
not be adequately represented, despite their long-term cost-saving potential and alignment
with the City’s strategic goals.
Why Fire and Public Safety Investments Are Essential:
1. Wildfire Risk Mitigation:
Addressing wildfire risks through vegetation management, fire hydrant network
upgrades, and water infrastructure improvements can significantly reduce the
likelihood of catastrophic damage, which would otherwise lead to higher
emergency response costs.
2. Evacuation Route Enhancements:
Upgrades to key evacuation routes (e.g., Highway 9, Pierce Road, Mt. Eden
Road) improve safety and reduce liabilities during emergencies. Proactively
funding these improvements prevents costly litigation and disaster recovery
expenses in the future.
3. Financial Responsibility and Sustainability:
Prioritizing fire safety aligns with the City’s responsibility to safeguard its
residents while preventing higher expenditures on emergency services,
infrastructure repairs, and potential lawsuits arising from inadequate
preparedness.
Recommended Financial Allocations and Strategies:
1. Prioritize Fire Safety Projects in the CIP:
Dedicate a significant portion of the $2.7M savings identified in the mid-year
update to fund fire safety infrastructure, such as:
Adding or upgrading fire hydrants in underserved areas.
Improving water pressure and capacity to support firefighting efforts.
Developing and implementing evacuation route improvements.
2. Leverage External Funding Sources:
201
Pursue grants and partnerships with state and federal agencies (e.g., FEMA, Cal
Fire) to offset costs associated with fire safety initiatives.
Explore cost-sharing opportunities with neighboring cities for regional wildfire
preparedness projects.
3. Integrate Cost-Benefit Analyses into CIP Decisions:
Conduct financial assessments for fire safety projects, comparing short-term
investments with long-term cost savings from reduced disaster recovery expenses.
4. Align CIP Planning with Financial Forecasts:
Incorporate fire safety priorities into the five-year financial forecast and scenario
analysis to identify sustainable funding mechanisms.
5. Transparent Budgetary Adjustments:
Reassess discretionary allocations (e.g., marketing, beautification projects) to
ensure critical safety initiatives are fully funded without compromising fiscal
stability.
Investing in fire and public safety infrastructure not only protects the well-being of Saratoga
residents but also reduces financial risks and liabilities. I urge the Council to incorporate fire
safety projects prominently into the CIP review process, allocate a portion of available funds
toward these initiatives, and explore external funding opportunities to ensure fiscal
responsibility.
Thank you for your attention to this critical matter. I am confident that prioritizing fire safety
will result in a safer and more resilient Saratoga.
Sincerely,
Mona Kaur
, Saratoga
202
From:Mohini Balakrishnan
To:Yan Zhao; Tina Walia; Kookie Fitzsimmons; Belal Aftab; Chuck Page; Nicole Johnson; Matt Morley; Britt Avrit;
Leslie Arroyo; Bryan Swanson
Subject:Request for Emphasis on Fire and Public Safety in the Capital Improvement Program (CIP) with Financial
Considerations
Date:Friday, January 24, 2025 7:15:50 AM
CAUTION: This email originated from outside your organization. Exercise caution when
opening attachments or clicking links, especially from unknown senders.
Subject: Urgent Need to Prioritize Fire Safety in the Capital Improvement Program (CIP)
Dear Members of the City Council,
As Saratoga faces growing challenges from wildfire threats and infrastructure needs, I urge
you to ensure that fire safety becomes a central priority in the upcoming 2025-26 Capital
Improvement Program (CIP). The CIP process offers a critical opportunity to address
vulnerabilities that could significantly impact public safety and the resilience of our
community.
Key Areas for Consideration:
1. Wildfire Risk Reduction:
Allocating funds for essential fire prevention measures, including vegetation
management, additional fire hydrants, and upgrades to water systems, will
strengthen the city’s preparedness for potential emergencies.
Given our city’s high fire risk zones, investments in these areas should be viewed
as an urgent necessity rather than a long-term goal.
2. Evacuation Infrastructure Improvements:
Addressing evacuation route deficiencies on key roads like Highway 9, Pierce
Road, and Mt. Eden Road is crucial. These routes are lifelines during emergencies
and require upgrades to ensure they remain safe and accessible.
3. Financial Responsibility and Long-Term Planning:
Using a portion of the $2.7M identified in the mid-year budget update to enhance
fire safety infrastructure demonstrates a forward-thinking approach to risk
mitigation. Proactively funding these initiatives can prevent far greater costs from
emergency response, legal liabilities, or post-disaster recovery.
Recommendations for Action:
Dedicate a significant portion of CIP resources to fire safety projects and ensure these
projects are prioritized in the review process.
203
Pursue additional funding opportunities through grants and partnerships with state and
federal agencies.
Balance the allocation of funds by reassessing lower-priority discretionary projects and
redirecting those resources toward public safety.
Community and Safety First:
The safety of Saratoga residents must remain the highest priority. By addressing fire safety
with urgency and focus, the City Council can demonstrate leadership in protecting lives and
property while securing the city’s long-term resilience.
Thank you for your attention to this critical matter. I look forward to seeing the Council take
meaningful steps toward prioritizing fire safety in the Capital Improvement Program.
Sincerely,
Mohini Balakrishnan
204
SARATOGA CITY COUNCIL
MEETING DATE:January 24, 2025
DEPARTMENT:City Manager’s Office
PREPARED BY:Matt Morley, City Manager
SUBJECT:City Council Strategic Goals and Objectives
RECOMMENDED ACTION:
Review the adopted Council Strategic Goals and Priorities and discuss potential priority projects
or programs.
BACKGROUND:
As a part of the annual budget process, the City Council reviews their adopted Strategic Goals and
Objectives (Attachment A). This document helps align new and ongoing projects to ensure they
align with the priorities of the City Council.
Additionally, the Council has asked that seven projects or programs be presented at this City
Council retreat for further consideration. Staff has prepared brief reports outlining the potential
scope and a range of costs for these items (Attachments B-H).
The table below outlines the items by title and potential cost. In addition, implementation of one
or more of these items may require staffing augmentation or the elimination of other programs.
Program Cost Range
Business Renewal and Beautification Program $25,000 to $200,000
Business Marketing and Promotion Program $65,000 to $100,000
Increased Community Events $100,000 to $300,000
Business Database $30,000 to $100,000
Vacant Business Registration Program $25,000
Security Cameras in the Village $18,000 to $72,000
KSAR Funding None Recommended
At the retreat, staff will provide a brief verbal report on each item and be available for a discussion
with the City Council. Items that warrant further consideration can be considered in the context of
the entire budget through the annual process.
205
BUDGET
The City continues to operate on a constrained budget. Additional ongoing initiatives may require
a reduction in other lessor priorities to allow for adequate funding. Any items the City Council
wishes to consider further would be incorporated into the operating budget with impacts for City
Council consideration.
ATTACHMENTS:
Attachment A: City Council Strategic Goals and Objectives
Attachment B: Business Renewal and Beautification Program
Attachment C: Business Marketing and Promotion Program
Attachment D: Increased Community Events
Attachment E: Business Database
Attachment F: Vacant Business Registration Program
Attachment G: Security Cameras in the Village
Attachment H: KSAR Funding
206
City Overview
CITY OF SARATOGA, CALIFORNIA
2024-25 Adopted Budget
06/19/2024 28
Strategic Goals and Objectives support the City’s vision, and mission, and represent the
foundation on which City Council makes decisions. The below list of goals and objectives are
considered overall long-term guidance upon which shorter-term departmental objectives and
general direction is developed and implemented within the City’s budget workplan.
STRATEGIC GOALS & OBJECTIVES
Ensure fiscal responsibility
and transparency, proactively
seeking opportunities for
improvements:
•Strengthen the City’s
fiscal health and stability
•Preserve essential
services
•Effectively manage
revenue streams
•Expend and use fiscal
resources responsibly
•Maintain fund balance
reserves
•Nurture an environment
which attracts, retains,
and expands economic
opportunities
•Support externally funded
community infrastructure
improvements
II. Fiscal Stewardship
Provide a proactive,
responsible, inclusive,
respectful, transparent, and
trustworthy government
dedicated to delivering
effective high-quality
leadership for the community:
•Responsive and
accountable to the
community
•Effective City leadership
•Organization
performance
management
•Transparent government
•Civic engagement
•Community partnerships
I.City Leadership
Provide for a safe and secure
community:
•Preservation of life and
property
•Crime prevention
•Wildfire prevention
•Emergency preparedness
III. Public Safety
Maintain the City's facilities
and public infrastructure in a
safe and sustainable manner
to address the functional
needs of our residents in a
cost-effective manner:
•Excellent street system
•Safe, well-functioning,
and beautiful roadway
Infrastructure
•Well-maintained, safe
parks
•Useful and safe trails and
open space
•Clean, safe, and pleasant
City facilities
•Well-maintained vehicles
and equipment
IV.Facilities &
Infrastructure
Attachment A
207
CITY OF SARATOGA, CALIFORNIA
2024-25 Adopted Budget
06/19/2024 29
City Overview
Honor Saratoga's heritage by
preserving significant historic
assets:
•Enhance policies to
maintain the City's
historic heritage
•Enhance standards to
maintain architectural
attractiveness
•Protect Saratoga's natural
beauty
V. Community Heritage
Proactively support
environmental sustainability
efforts:
•Protect and optimize the
City's natural resources
and environment through
sustainable practices
•Establish and implement
comprehensive, long-
range environmental
sustainability goals and
policies
•Embrace environmentally
friendly practices
•Educate the community
on environmental issues
•Reduce the City’s carbon
footprint
VII. Environmental
Sustainability
Foster a culturally enriched and
diverse culture and engaged
community:
•Enhance community
vibrancy and engagement
•Enhance and promote
quality of life in the
community
•Promote health as a
community value
•Cultivate organizational
and leadership potential in
the community
•Foster a business-friendly
environment
•Strengthen Saratoga as an
age friendly city
VI. Community
Enrichment
Attachment A
208
Attachment B
SARATOGA CITY COUNCIL
MEETING DATE:January 24, 2025
DEPARTMENT:City Manager’s Office
PREPARED BY:Leslie Arroyo, Assistant City Manager
SUBJECT:Council Referral Follow-Up – Business Renewal and Beautification
Program
BACKGROUND:
At the regular City Council Meeting on November 6, 2024, the City Council asked staff to:
Provide information for discussion of a Business Renewal and Beautification Program.
Several cities have implemented Façade Improvement Programs which may provide templates for
implementation.
Elements may include the following:
1.Grants or matching funds. The percentage of funding can vary, but it is commonly 50%
- 75% of the project cost, with a cap on total funding.
2.Seasonal Decoration Contests. Encourage businesses to decorate their storefronts for
holidays or seasons (e.g., Lunar New Year, spring, or Halloween). Offer prizes for the best
displays through either the City or Chamber of Commerce
3.Murals and Public Art. Work with local artists to create murals on blank walls.
4.Window Display Workshops. Teach businesses how to create eye-catching, professional
window displays.
a. Partner with West Valley Collage merchandising experts or design students
5.Green Initiatives.Provide businesses with planters or hanging baskets to add greenery.
a. This could be further collaboration with the Saratoga Village Development
Council.
6.“Adopt-a-Block” Program.Assign blocks or areas to businesses or community groups
for maintenance and beautification.
7.Awards and Recognition.Create a city program that recognizes businesses for “Best
Storefront,” “Greenest Business,” or “Most Improved.”
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BUDGET:
Managing a program would be a new staff initiative. Staff could consider adding an Economic
Development Management Analyst in the Community Development Department.
1. Grants or Matching Funds
a. Typical grant amounts range from $5,000 to $20,000 per business, depending on
project scope.
b.For 20 businesses: $100,000 - $400,000 annually
2. Season Decoration Contests + marketing and promotion
a. Prizes: $1,000 - $5,000 (total for top winners)
b.Total: $3,000 - $10,000 annually
3. Murals and Public Art
a. Mural costs vary based on size and complexity: $5,000 - $30,000 per mural
4. Window Display Workshops
a. Workshop facilitator costs: $500 - $2,000 per session
b.Materials and promotion: $1,000 - $3,000 annually
c. Total: $2,000 - $5,000 annually
5. Green Initiatives
a. Planters or hanging baskets, installation and maintenance
b.Assume 50 planters: $2,500 - $7,500 annually
6. “Adopt-a-Block” Program
a. Coordination and marketing: $5,000 - $10,000 annually
b.Supplies (e.g., cleaning tools, signage): $1,000 - $3,000 annually
c. Total: $6,000 - $13,000 annually
7. Awards and Recognition
a. Prizes: $1,000 - $3,000
b.Marketing/Promotion: $2,000 - $5,000
c. Total: $3,000 - $8,000 annually
Staff recommends that the City Council discuss the priority of this effort in comparison with other
potential priorities. Alternatively, elements of this could be coordinated through the Chamber of
Commerce (e.g. Awards and Recognition, Adopt-A-Block) if additional funding was provided to
the Chamber. If the Council wants staff to proceed with program implementation, feedback on
scope and the desired outcome would be helpful.
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Attachment C
SARATOGA CITY COUNCIL
MEETING DATE: January 24, 2025
DEPARTMENT: City Manager’s Office
PREPARED BY: Leslie Arroyo, Assistant City Manager
SUBJECT: Council Referral Follow-Up – Saratoga Marketing and Promotion Plan
BACKGROUND:
At the regular City Council Meeting on November 6, 2024, the City Council asked staff to:
Scope the costs, process, and potential stakeholders for increasing the number of
community events held in Saratoga.
Below are examples of California cities implementing successful marketing and promotion plans
to enhance their image, attract visitors, and support local businesses.
1. Paso Robles: “Paso Uncorked” Campaign
Objective: Attract wine enthusiasts and promote the city as a top wine destination.
Strategies:
• Highlight award-winning wineries and vineyard tours.
• Partner with local hotels and event organizers for wine festivals.
• Targeted social media campaigns to reach urban audiences.
Outcome: Boost in tourism and economic growth in the wine industry.
2. San Luis Obispo: “SLO Life” Campaign
Objective: Highlight the city’s quality of life, outdoor activities, and local charm.
Strategies:
• Promote downtown events like farmers’ markets and concerts.
• Use social media to share stories of residents and small businesses.
• Collaborate with Cal Poly to attract students and alumni tourism.
Outcome: Improved community engagement and tourism.
3. San Diego: “Happiness is Calling” Campaign
Objective: Promote San Diego as a premier travel destination for leisure and business.
Strategies:
• Highlight the city’s year-round mild weather, beaches, and family-friendly
attractions.
• Use TV ads, social media, and partnerships with airlines to increase tourism.
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Outcome: Increased hotel bookings and tourist spending
SARATOGA MARKETING STRATEGY
Position Saratoga as a charming, culturally rich destination for residents, visitors, and businesses
while celebrating its unique blend of history, natural beauty, and community spirit.
1. Branding and Messaging
a. Determine slogan
i. Core themes:
1. Small-town charm with big-city amenities
2. Vibrant cultural and culinary experiences
3. Gateway to outdoor beauty (e.g., wineries, hiking trails)
2. Target audiences
i. Visitors, businesses, residents
3. Marketing Channels
i. Digital presence (website, social media, email marketing)
ii. Print and Media campaigns
iii. Collaborations
1. Work with Visit California and regional tourism boards to include
Saratoga in broader travel campaigns
2. Collaborate with wineries, restaurants, and hotels for joint
promotions
4. Signature Programs and Events
a. Blossom Festival, Car Show
b. Outdoor Attractions
i. “Trails and Tastes” Campaign: Pair hiking experiences at Villa Montalvo
and Sanborn Park with local dining recommendations
c. Local Business Promotions
i. Saratoga Passport Program: Encourage visitors to collect stamps at local
businesses for rewards or discounts
ii. Shop Small, Shop Saratoga Week: A citywide event featuring promotions,
live music, and street fair
5. Public Engagement
6. Measurement and Feedback
7. Potential Stakeholders
a. Community Development Department
b. Santa Cruz Mountains Winegrowers Association
c. Wineries and tasting rooms
d. Small business owners
e. Chamber of Commerce
f. Hotels
g. Community organizations (Historical Society)
h. West Valley College
i. Visit California
j. Local media outlets
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PROPOSED BUDGET
Managing a program would be a new staff initiative. Staff could absorb the workload through the
Public Information Officer (.5 FTE) and the Assistant City Manager (.25 FTE) within the City
Manager’s Office. This time would take away from other PIO and ACM-related duties.
Alternatively, this could be outsourced to the Chamber of Commerce with financial assistance.
Below are additional marketing and promotion costs per program/event:
• Website and Social Media: $25,000 - $30,000 annually.
• Marketing Materials: $10,000 - $20,000 annually.
• Partnerships: $30,000 - $50,000 annually.
Total Estimated Costs: $65,000 - $100,000 annually.
Staff recommends that the City Council discuss the priority of this effort in comparison with other
potential priorities. If the Council wants staff to proceed with program implementation, feedback
on scope and the desired outcome would be helpful.
213
Attachment D
SARATOGA CITY COUNCIL
MEETING DATE:January 24, 2025
DEPARTMENT:City Manager’s Office
PREPARED BY:Leslie Arroyo, Assistant City Manager
SUBJECT:Council Referral Follow-Up – Saratoga Community Events
BACKGROUND:
At the regular City Council Meeting on November 6, 2024, the City Council asked staff to:
Scope the costs, process, and stakeholders for increasing the number of community events
held in Saratoga.
In an effort to increase the frequency and diversity of community events in Saratoga to foster
engagement, build a sense of community, and attract visitors and residents to local businesses and
public spaces, the City Council could consider the following event types:
Cultural Celebrations (e.g. Lunar New Year, Heritage Day)
Seasonal events (e.g. spring festivals, summer outdoor concerts, holiday markets)
Community health and wellness (e.g. fun runs, health fairs, yoga in the park)
Local business promotions (e.g. street fairs, pop-up shops)
Arts and entertainment (live music, art walks)
Volunteer and civic engagement events (e.g. clean-up days, town hall meetings)
PROCESS
1. Needs Assessment and Community Input
a. Conduct surveys or focus groups with residents and local business owners to
understand the types of events they want to see and the times/dates that work best.
2. Event Planning and Coordination
a.Develop a calendar of events, ensuring diversity in types, frequency, and locations.
b.Create a standardized process for event proposals and approvals.
3. Partnerships and Sponsorships
a.Engage local businesses, non-profits, and civic organizations as partners or
sponsors for events. Seek out grants and external funding opportunities to support
larger events
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4. Logistics and Venue Coordination
a.Identify and secure appropriate venues for each event.
b.Address logistics such as permits, insurance, safety, parking, and accessibility
5. Marketing and Promotion
a.Develop a comprehensive marketing plan that includes digital marketing (social
media, email newsletters), print materials (flyers, posters), and media outreach.
b.Highlight events on the city’s website and through community networks.
6. Volunteer Engagement and Community Involvement
a.Recruit volunteers for event setup, coordination, and management
STAKEHOLDERS
1.City staff – approve event permits, provide logistical support, and help with public
outreach
2.Local businesses – sponsor events, participate in street fairs or markets, and offer special
promotions tied to events
3.Community Organizations – partner on events that promote community welfare, culture,
or education (e.g. local nonprofits, volunteer groups)
4.Residents – provide feedback on events, participate in and attend events, and help spread
the word through word-of-mouth
5.Sponsorship partners and donors –provide financial or material support for larger events
6.Local schools and West Valley College – Engage students in organizing or participating
in events, and encourage volunteerism.
7.Public Safety and Emergency Services – ensure the safety of attendees, assist with traffic
control during large events
BUDGET
The cost of increasing the number of community events in Saratoga will vary depending on the
scope and scale of the events, as well as the resources required to execute them. For 10-15
events/year, depending on the complexity of the events and staffing needs, will be approximately
$100,000 – $300,000 annually. This cost could be lowered with sponsorships and partnerships, as
well as grant funding. Alternatively, the City could provide financial assistance to the Chamber of
Commerce and them them manage these events.
Managing a program would be a new staff initiative. Staff could absorb the workload through the
Public Information Officer (.5 FTE) and the Assistant City Manager (.25 FTE) within the City
Manager’s Office. This time would take away from other PIO and ACM-related duties.
Staff recommend that the City Council discuss the priority of this effort in comparison with other
potential priorities. If the Council wants staff to proceed with program implementation, feedback
on scope and the desired outcome would be helpful.
215
Attachment E
SARATOGA CITY COUNCIL
MEETING DATE:January 24, 2025
DEPARTMENT:City Manager’s Office
PREPARED BY:Leslie Arroyo, Assistant City Manager
SUBJECT:Council Referral Follow-Up – Saratoga Business Database
BACKGROUND:
At the regular City Council Meeting on November 6, 2024, the City Council asked staff to:
Scope the costs, process, and stakeholders for developing a business database and what
the database would be used for.
A Saratoga Business Database would be a valuable tool for economic development, enhancing
communication, and supporting local businesses. To create a comprehensive and up-to-date
database of all businesses operating within Saratoga, the features should include:
1.Business Information: Name, location, industry, contact details, operating hours,
services/products offered
2.Business Categories: Categorize businesses by industry
3.Local Business Directory: Provide an online directory for public access, promoting local
businesses to residents and tourists
4.Communications Platform: Allow businesses to opt-in for city notifications on upcoming
events, regulations, or business opportunities
PROCESS
The most effective way to gather this data will be in-person visits. Additionally, phone calls and
online forms can be used in soliciting this information. Based on the scope of work – if limited to
just downtown only – this process could take between two to four months. Of note, there would
be an ongoing need of updates and maintenance, with this occurring every three to six months.
Another consideration is whether to have a software management program for the business
database, or manage the database in excel. If it’s a software management program, the costs will
increase, but will make the outcome more up-to-date, and both internally and externally-friendly.
Alternatively, the Chamber of Commerce does have a CRM program they use called
ChamberMaster should the City want to provide additional funding for the Chamber to lead this
initiative. Note, if this is managed by the Chamber, then the option to have an external facing
database for our resident would also have to be managed through the Chamber’s website.
216
BUDGET
Managing this program would be a new staff initiative and staff and/or volunteer intensive.
The initial costs for development and data collection could range from $30,000 to $150,000,
depending on the scale and complexity.
A customer relationship management (CRM) program could range from $20,000 -
$100,000 - depending on whether it’s custom-built or a Software-as-a-Service (SaaS)
platform.
Staff recommends that the City Council discuss the priority of this effort in comparison with other
potential priorities. If the Council wants staff to proceed with program implementation, feedback
on scope and the desired outcome would be helpful.
217
Attachment F
SARATOGA CITY COUNCIL
MEETING DATE:January 24, 2025
DEPARTMENT:City Manager’s Office
PREPARED BY:Matt Morley, City Manager
SUBJECT:Council Referral Follow Up – Vacant Commercial Space
BACKGROUND:
At the regular City Council Meeting on November 6, 2024, the City Council asked staff to:
Provide information to discuss potential ordinances related to registering vacant
(commercial) space and the use of vacant space.
A number of cities have implemented a vacant commercial or retail space ordinance which may
provide templates for implementation.
Elements may include the following:
Outreach to property owners, property managers, and real estate associations.
Registration within a set timeframe of vacancy, including a contact person
Payment of a registration fee
Proactive programming of storefront (displays, etc)
Ongoing maintenance requirements, including blight elimination.
Applicability to first floor retail, or first floor commercial, or both
Publicly visible contact information for the property manager
Allow temporary uses for vacant commercial spaces, such as pop-up shops; art
installations, or cultural exhibits; or temporary office spaces or coworking hubs
Fines for non-compliance
The program would focus on blight and appearance and would not fine or penalize property
owners for having a vacancy in and of itself.
Managing a program would be a new staff initiative. Estimated staff time would be approximately
0.2 FTE with an upfront effort to set up the program.
Staff recommends that the City Council discuss the priority of this effort in comparison with other
potential priorities. If the Council would like staff to proceed with program implementation,
feedback on scope and the desired outcome would be helpful.
218
Attachment G
SARATOGA CITY COUNCIL
MEETING DATE:January 24, 2025
DEPARTMENT:Public Works Department
PREPARED BY:John Cherbone, Public Works Director
SUBJECT:Council Referral Follow-Up – Security Cameras in the Village
BACKGROUND:
At the regular City Council Meeting on November 6, 2024, the City Council asked staff to:
Scope the costs, process, and funding for installing security cameras in the Village.
On February 2, 2022, the Saratoga City Council authorized an Automated License Plate Reader
(ALPR) program consisting of six cameras in partnership with Flock Safety. This ALPR system
captures images of vehicle license plates and then compares the license plate numbers against law
enforcement databases. If a plate matches a listing on a database, the system will alert the Sheriff’s
Office so a deputy can be deployed to investigate. Since then, the residents of Saratoga, through
the establishment of a Landscape and Lighting Assessment District Zones, have added 52 more
ALPR cameras throughout the city with six more coming online soon.
ALPR cameras have shown to be an effective tool keeping residential neighborhoods safer and the
implementation of security cameras in our commercial areas, particularly the Village, will do the
same.
DISCUSSION:
Security systems for commercial areas like the Village use video cameras rather than ALPR
cameras. This is mainly because the coverage can be more precise considering the density of
structures and foot traffic.
In addition to ALPR cameras, Flock Safety offers Condor video cameras for commercial areas. In
addition to license plate identification, Condor cameras give law enforcement immediate
information and identifies human presence without recognizing human characteristics. The
cameras work well for parking lots and pedestrian areas. The system uses Artificial Intelligence
and is constantly evolving, with advanced machine learning including vehicle identification and
video analytics.
219
BUDGET
The cost of a Flock Condor video camera is $3,000 per year. Flock recommends at least six
cameras in the Village, but up to 24 depending on the desired coverage. This corresponds to yearly
cost of $18,000 to $72,000 per year.
In addition to the City funding the security cameras, the City could sponsor the formation of a
Business Improvement District (BID). BIDs provide supplemental services to predetermined
geographic areas and are funded through annual assessments paid by businesses and property
owners within their boundaries. Setting up a BID is like setting up a Landscape and Lighting
Assessment District. These steps include:
Conducting initial outreach and engaging stakeholders
Defining the BID area
Develop a management plan
Engage legal and financial experts to draft necessary documents and ensure compliance
with local laws
Build support through a petition process/host public meetings
Submit a BID proposal
The types of services BIDs provide usually are within four overall categories: security,
maintenance, marketing, and capital improvements. BID assessments in the State are technically
fees, not taxes, and cannot be used for general governmental purposes. BIDS can be managed by
nonprofit groups such as the Chamber of Commerce.
220
Attachment H
SARATOGA CITY COUNCIL
MEETING DATE:January 24, 2025
DEPARTMENT:City Manager’s Office
PREPARED BY:Matt Morley, City Manager
SUBJECT:KSAR Funding
BACKGROUND:
Following the City Council Joint Session discussion with KSAR, a Councilmember asked for a
discussion on KSAR funding.
KSAR currently receives or utilizes several sources of compensation from the City:
KSAR operates under an agreement for services which provides annual compensation of
approximately $41,000. The agreement includes services for, among other things,
recording up to 50 city meetings or events. KSAR is also responsible for maintenance and
operation of the equipment necessary for their operations.
KSAR has access to City PEG funds for purposes of equipment and capital expenses (non-
operating costs) in support of the operations. This totals approximately $80,000 per year.
The City provides in-kind compensation by providing space for KSAR staff. Currently
staff is working with KSAR to provide an office space in a portable building where
underutilized space exists. In addition, staff is implementing improvements to the video
room in the theater to better support those operations.
The KSAR agreement expires on June 30, 2026 and contains capacity within the defined scope to
meet current city needs.
PROPOSED BUDGET:
Staff proposes no changes to the current contract and compensation.
221
CITY OF SARATOGA
Memorandum
To: Members of the Saratoga City Council
From: Britt Avrit, City Clerk
Meeting Date: January 24, 2025
Subject: Written Communications, Item 3
Following publication of the agenda packet for the January 24, 2025, City Council Meeting, Written
Communications for Item 3 were submitted. The communications are attached to this memo.
222
From:noreply@civicplus.com
To:Chuck Page; Yan Zhao; Belal Aftab; Tina Walia; Kookie Fitzsimmons; Matt Morley; Britt Avrit; Leslie Arroyo; Joan
Pliego
Subject:Online Form Submittal: Council Comments Form
Date:Thursday, January 23, 2025 2:03:19 PM
CAUTION: This email originated from outside your organization. Exercise caution when opening attachments
or clicking links, especially from unknown senders.
Council Comments Form
Your Name Rafik Bawa
Phone Number
Email Address
Subject Economic vitality for Saratoga downtown
Comments It is nice to see that city Council is including in its priorities for the
coming year, such things as marketing and promotion for
businesses, beautification, and events in downtown Saratoga.
However, even more important is changes to specific policies.
We also need to consider that money alone is not effective if it
does not come with execution. We need competency and
organization to make a difference. For that reason, our small
group of Saratoga vitality neighbors strongly proposes that the
committee include in its budget funds to hire an economic
development Officer. If this means taking some money out of
each of the buckets above, that should be considered, because
the funds will be used for these very purposes, but will enhance
the effectiveness of the funds because we will have someone on
board who can actually execute these initiatives. What are some
of the things such an economic development officer could do?
- Update our city website on a regular basis to show lease
vacancies and work with local leasing agents to help fill those
vacancies.
- Reach out to Saratoga downtown building landlords to discuss
ways in which they could enhance their utilization and rents, and
connect them with potential businesses.
- update our register of active and inactive businesses. This is
something you have allocated budget to, but who is going to put
into effect? We don't need an external consultant to do this.
Allocate these funds towards the hiring of an economic
development officer.
- Reach out to local businesses to canvas their opinion on what's
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working and what's not working. How can the city help?
Encourage active participation through reach out, let them know
about upcoming events, council meetings that affect them, and
more. These are busy people, and they don't always read
committee agenda items or attend meetings. They need direct
reachout and facilitation.
- work either independently or through a strategically hired
consultants to develop cross promotions between Saratoga city
businesses, and those in surrounding areas (example mountain
winery). For example, develop a program that would give people
who buy a ticket to a mountain winery concert an opportunity to
get a discount at a local restaurant, the day of the concert, a free
glass of wine, or free bottle corkage. imagine what that could do!
- serve as a liaison between the chamber of commerce, city
Council, and the Saratoga vitality Neighbor's group. In this
capacity, the officer would help to coordinate programs and
events in downtown Saratoga, help with the refinement and
implementation of the new policies, such as outdoor dining,
extension of sidewalks, changes to ordinances to allow for more
music and at different times, enforcement of permits and licenses
to ensure that people are not violating Saratoga ordinances.
- partner with the Saratoga Neighbors vitality group. We are here
to help! We can help such an officer execute on many of the
initiatives above. In fact, we believe you do not even need a full-
time officer, because we have volunteers ready and willing to put
in their own time to help with many of the above objectives. We
just need someone with experience, and the time to organize
much of the above.
Many of our successful neighboring cities have hired such
officers. And they have been successful as a result. We have
asked for this for quite a while, and we have always been told
that this takes budget. Well, now is the time to discuss budget for
the upcoming year. Looking at where funding is going, we
believe hiring such a person would be a more effective use of
funds to ensure execution of the objectives of the Saratoga City
Council.
Blind funding without consideration for how goals will be
implemented is futile. The hiring of a strategic officer to fill this
role will help accomplish the objectives of the city in a more
effective way.
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225
SARATOGA CITY COUNCIL
MEETING DATE:January 24, 2025
DEPARTMENT:City Attorney
PREPARED BY:Richard Taylor, City Attorney
SUBJECT:2024 Legislative Update
RECOMMENDED ACTION:
Accept staff report and provide direction to staff.
BACKGROUND:
Attached is a summary of legislation adopted in 2024 that will affect City operations. During the
retreat staff will make a brief presentation on the housing-related legislation and be available to
answer questions.
ATTACHMENT:
Attachment A – 2024 Legislative Update
1871802.1
226
City of Saratoga
2024 Legislative Update
Administrative Services
AB 2257 (Wilson) Local Government: Property-related Water and Sewer Fees and Assessments:
Remedies. Sets new procedures and requirements for exhaustion of administrative remedies in
connection with some challenges to local agency fees and assessments.
AB 2561 (McKinnor) Local Public Employees: Vacant Positions. Requires the City and other
local agencies to present the status of vacancies and recruitment and retention efforts at a public
hearing at least once per fiscal year and entitles the recognized employee organization to present
at the hearing.
AB 2618 (Chen) Surplus Funds: Investment. Extends, until January 1, 2031, the authority for a
local agency to invest up to 50% (rather than 30%) of its surplus funds in deposits at a
commercial bank, savings bank, savings and loan association, or credit union under specified
conditions.
AB 3259 (Wilson) Transactions and Use Taxes: City Of Campbell: City of Pinole: County of
Solano.Authorizes the City of Campbell, the City of Pinole, the County of Solano, or any city in
the County of Solano, by ordinance or by citizens’ initiative, to impose a transactions and use tax
for general or specific purposes, at a rate of no more than 0.5% that, in combination with other
transactions and use taxes, would exceed the combined rate limit of 2%, if certain requirements
are met.
SB 1072 (Padilla) Local Government: Proposition 218: Remedies. This measure requires a local
agency, if a court determines that a fee or charge for a property-related service violates the
California Constitution relating to fees and charges (including Proposition 218), to credit the
amount of the fee or charge attributable to the violation against the amount of the revenues
required to provide the property-related service, unless a refund is explicitly provided for by
statute.
City Clerk
SB 1181 (Glazer) and SB 1243 (Dodd) Campaign Contributions: Agency Officers. These two
bills amend the Levine Act’s restrictions on donations to elected officials by parties to
proceedings before those officials. The key changes are:
• The contribution threshold is increased from $250 to $500.
• Contributions from a party’s agent in a proceeding are no longer allowed.
227
2
• The time to return a contribution is increased from 14 to 30 days.
• Certain types of contracts are excluded from the types of proceedings to which the law
applies (e.g, competitively bid public works contracts).
• Clarifies that architects, engineers, or similar professionals, are not agents for purposes of
the Levine Act when communicating with officials purely related to their technical
submissions and not otherwise attempting to influence a proceeding.
The City Attorney’s Office will be updating its 2023 memo to the Council on this topic to
address the changes in the law.
AB 1170 (Valencia) Political Reform Act of 1974: Filing Requirements.Requires public officials
and candidates who file their original statements of economic interests (SEIs) with the FPPC, to
file those SEIs using the FPPC's electronic filing system.
AB 1785 (Pacheco) California Public Records Act. Prohibits an agency from publicly posting
the home address, telephone number, or both the name and assessor parcel number associated
with the home address of any elected or appointed official on the internet without first obtaining
the written permission of that individual.
AB 2001 (Gallagher) Political Reform Act of 1974. This measure makes several technical and
clarifying changes to the Political Reform Act (PRA) including:
• Clarifying that a (i) local agency must post late campaign finance document filings within
72 hours of receiving them; (ii) online posting requirements apply regardless of whether
the filing was made electronically, on paper, by email, or via fax; and (iii) .if an agency
receives a filing it was not supposed to receive the agency is not required to post the
filing but must notify the filer of the error.
• Removes “preparing campaign finance disclosure statements” from the definition of
“campaign expenditures” as it relates to the limits on what candidates for certain offices
who accept voluntary expenditure limits can spend money on.
AB 2302 (Addis) Open Meetings: Local Agencies: Teleconferences. Revises the number of
meetings that a member of a legislative body may attend remotely for “just cause” and
“emergency circumstances” without noticing their teleconference location or making that
location public. (Saratoga does not make use of these provisions of the law.) The new limits are:
• Two meetings per year if the legislative body regularly meets once per month or less.
• Five meetings per year if the legislative body regularly meets twice per month.
• Seven meetings per year if the legislative body regularly meets three or more times per
month.
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AB 2355 (Carrillo, Wendy) Political Reform Act of 1974: Political Advertisement. Artificial
Intelligence. Requires any political advertisement, that is published or distributed by a political
committee, to include a disclaimer if content in the ad was generated or substantially altered
using artificial intelligence.
AB 2582 (Pellerin) Elections Omnibus Bill. Makes several changes to the voter registration and
candidate paperwork filing processes, including requiring the Secretary of State to establish
uniform forms for candidates for municipal office to use when filing their nomination and
declaration of candidacy documents, and requires candidates to use those new forms:
AB 2631 (Fong, Mike) Local Agencies: Ethics Training.Requires the Fair Political Practices
Commission to create, maintain, and make available to local agency officials an ethics training
course.
AB 2642 (Berman) Elections: Intimidation.Prohibits a person from intimidating, threatening, or
coercing, or attempting to intimidate, threaten, or coerce, any other person for engaging in
election-related activities and creates a presumption that a person who openly carries a firearm or
imitation firearm while interacting with or observing specified election-related activities is
presumed to have engaged in prohibited intimidation.
AB 2655 (Berman) Defending Democracy From Deepfake Deception Act of 2024. Requires
large online platforms, beginning six months before an election in California, to remove
materially deceptive and digitally modified or created content related to that election, or to label
that content, during periods before and after an election, if the content is reported to the platform.
AB 2715 (Boerner) Ralph M. Brown Act: Closed Sessions. Clarifies that a legislative body can
discuss a threat to critical infrastructure controls or critical infrastructure information relating to
cybersecurity during a closed session.
AB 2839 (Pellerin) Elections: Deceptive Media in Advertisements. Prohibits, within 120 days of
an election,the distribution of campaign advertisements and other election communications that
contain media that has been digitally altered in a deceptive way.
AB 3197 (Lackey) Elections.Allows a county elections official to require the use of a
standardized form for all elections petitions and papers circulated in the county related to
elections for local government and allows a county elections official that conducts an election for
another local agency to permit candidates in that election to submit candidates’ statements for the
purpose of electronic distribution.
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SB 1027 (Menjivar) Political Reform Act of 1974: Disclosures. Authorizes a campaign
committee to redact the bank account number on a copy of a statement of organization filed with
a local filing officer, and requires the Secretary of State to redact the bank account number on a
statement of organization before making the statement available to the public in any form.
SB 1034 (Seyarto) California Public Records Act: State of Emergency.Allows extension of the
initial response time to a public records request during a state of emergency proclaimed by the
Governor in the jurisdiction where the agency is located. The measure does not apply to records
created during and applying to the state of emergency.
SB 1111 (Min) Public officers: Contracts: Financial Interest. Beginning January 1. 2026
expands the definition of remote interest to include the financial interests of a public officer if
their child is an officer or director of, or has an ownership of 10% interest or more in, a party to a
contract entered into by the body or board of which the officer is a member.
SB 1441 (Allen) Examination of Petitions: Time Limitations and Reimbursement of Costs.
Revises rules relating to the process for a county to examine an election petition for insufficiency
to help ensure that examinations are completed in a timely manner and are not a financial burden
to county election offices. A proponent must conclude an examination of an election petition for
insufficiency no later than 60 days from the date the examination commenced. This measure also
requires costs incurred by the county elections official past the fifth business day of the
examination to be paid by the proponent.
City Manager
AB 2037 (Papan) Weights and Measures: Electric Vehicle Chargers. Beginning in 2026
authorizes the county sealer to test and verify as correct any electric vehicle charger operated by
a public agency that is located in the county in which the sealer has jurisdiction. This measure
would require a county sealer, upon testing and finding that an electric vehicle charger operated
by a public agency is incorrect to cause it to be marked with the words “out of order” and require
the charger to be repaired or corrected. This measure would authorize a county board of
supervisors to charge an annual registration fee for the cost of inspecting and testing an electric
vehicle charger operated by a public agency.
AB 2232 (Maienschein) Accessibility to Emergency Information and Services: Emergency
Shelters: Persons with Pets. Requires that whenever the city designates emergency warming
centers during the next update to its emergency plan, it must also, to the extent practicable,
designate at least one warming center that can accommodate people with pets.
AB 3218 (Wood) Unflavored Tobacco List.Expands upon the existing ban on flavored tobacco
by requiring every manufacturer or importer of tobacco products to submit to a list of all brand
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styles of tobacco products they manufacture or import for sale or distribution in California and
prohibits retail sale of any tobacco product not on the list.
SB 1230 (Rubio) Strengthen Tobacco Oversight Programs (STOP) and Seize Illegal Tobacco
Products Act.Authorizes employees of the California Department of Tax and Fee
Administration to seize and destroy flavored tobacco products discovered during inspections of
locations where tobacco products are sold or stored. This measure also increases the civil
penalties for retailers who sell illegal tobacco products and tobacco products to people under 21
years old.
SB 1361 (Blakespear) California Environmental Quality Act: Exemption: Local Agencies:
Contract for Providing Services for People Experiencing Homelessness. Clarifies that local
agencies’ actions to provide services for people experiencing homelessness are exempt from the
California Environmental Quality Act.
Community Development
More bills adopted in 2024 affect the Community Development Department than all other City
departments combined. The summaries below group together bills concerning the Project
Review Process, Accessory Dwelling Units, Future General Plan/Housing Element Updates,
Building Permits/CDD Administration, and laws focused on development review for
unincorporated lands in Santa Clara County.
Project Review Process
AB 1413 (Ting) Housing Accountability Act: Disapprovals: California Environmental Quality
Act. Requires local agencies to post within five working days any notice received from a project
applicant claiming that the local agency failed to determine a Housing Accountability Act project
is exempt from CEQA. Requires local agencies to consider all objections, comments, evidence,
and concerns submitted about the project and may not decide on the project objections until 60
days after the notice is given.
AB 1801 (Jackson) Supportive Housing: Administrative Office Space. Expands the types of
supportive housing developments that must be ministerially approved to include administrative
office spaces utilized by a nonprofit organization to provide on-site supportive services at a
supportive housing development.
AB 1820 (Schiavo) Housing Development Projects: Applications: Fees and Exactions. Requires
the City to provide a preliminary fee and exaction estimate to an applicant requesting an estimate
within 30 business days of the request during the preliminary application process. The estimate is
for informational purposes only and is not legally binding. Local agencies must post current fee
schedules and an archive of relevant fee studies on their internet websites. Finally, local agencies
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are required to provide a total sum of fees and exactions to the developer within 30 days of
project approval.
AB 1893 (Wicks) Housing Accountability Act: Housing Disapprovals: Required Local Findings.
Amends the Housing Accountability Act to create a new definition for housing for mixed-income
households to include any project that proposes the following:
• 7% of the units are meant for highly low-income households.
• 10% of the units are meant for low-income households.
• 13% of the units are dedicated to lower-income households.
• A project with 10 units or fewer on a site smaller than one acre and with a minimum
density of at least 10 units per acre.
• A project where 100% of the units are dedicated to highly low-income, very low- income,
and low-income households that have an affordable housing cost and will remain
affordable for 55 years.
Prohibits a local agency from taking any vote or administrative action that causes an unnecessary
delay or a needless increase in the cost of the proposed development project. The administrative
actions include a local agency determining an application for a housing development project is
incomplete or requires more than two resubmittals of the application by the applicant unless the
local agency can make a finding that it is not an effective disapproval of the project.
AB 2085 (Bauer-Kahan) Planning and Zoning: Permitted Use: Community Clinic. Requires
ministerial approval of a community clinic providing reproductive health services if the site is in
a zone where office, retail, parking, or health care is permitted.
AB 2117 (Joe Patterson) Development Permit Expirations: Actions or Proceedings. Extends the
timeline for reviewing a variance, conditional use permit, or other development permit by
pausing its expiration when a legal action, court, or proceeding is taking place to determine
whether a project can or cannot be approved.
AB 2243 (Wicks) Housing Development Projects: Objective Standards.Affordability and Site
Criteria. Extends the by-right zoning requirements established by AB 2011 in 2022 to regional
mall sites up to 100 acres, sites located 500 feet from a freeway so long as they meet specific air-
filtration requirements, and sites within existing high-rise districts not along a commercial
corridor. This measure also clarifies that the affordability requirements only apply to proposed
base units and that any units proposed through the Density Bonus Law do not count. Finally, this
measure sets new timelines for local agencies to determine if a proposed project meets the
following planning standards.
AB 2371 (J. Carrillo) Electrified Security Fences. Prohibits local agencies from banning certain
electrified security fences but allows requiring an administrative permit for approval if the
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electrified fence is proposed within a residential zone, abuts a residential property, or is within
300 feet of a public park, childcare facility, recreation center, community center, or school
facility.
AB 2430 (Alvarez) Planning and Zoning: Density Bonuses: Monitoring Fees. This measure
prohibits local governments from charging a monitoring fee to ensure affordability requirements
under the Density Bonus Law for a 100% affordable housing development project.
AB 2553 (Friedman) Housing Development: Major Transit Stops: Vehicular Traffic Impact Fees.
Requires local governments to set lower traffic impact mitigation fees for transit-oriented
developments, including if a proposed housing development project will be developed in an area
expected to have a completed transit stop within one year from the scheduled completion and
occupancy of the housing project. Expands the definition of a major transit stop according to the
Mitigation Fee Act and CEQA to include a transit stop with a service interval of 20 minutes
instead of 15 minutes.
AB 2632 (Wilson) Planning and Zoning: Thrift Retail Stores. Prohibits local governments from
treating thrift retail stores differently than nonthrift retail stores in local zoning codes and
development standards.
AB 2694 (Ward) Density Bonus Law: Residential Care Facilities for the Elderly. Provides that a
residential care facility for the elderly qualifies as a senior citizen housing development project
under the Density Bonus Law.
AB 2729 (Joe Patterson) Development Projects: Permits and Other Entitlements. Extends by 18
months any housing entitlements granted before January 1, 2024 that will expire by December
31, 2025. Also specifies that the expiration date of an entitlement will be tolled during any time
the entitlement is subject to a legal challenge.
AB 2904 (Quirk-Silva) Zoning Ordinances: Notice. Extends from 10 to 20 days the public notice
period for certain Planning Commission hearings.
AB 2926 (Kalra) Planning and Zoning: Assisted Housing Developments: Notice of Expiration of
Affordability Restrictions. Requires an owner of an assisted housing development project in
which at least 5% of the units are subject to affordability restrictions that are expiring to either
sell the property to a qualified preservation buyer at fair market value or re-restrict the
development of affordable housing for at least another 30 years.
AB 3116 (Garcia) Housing Development: Density Bonuses: Student Housing Developments.
Creates a new definition of student housing development projects that qualify for the Density
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Bonus Law (DBL). These newly defined developments contain units with two or more bedspaces
that have a shared or private bathroom, have access to a shared or private living room and
laundry facilities, and have access to a shared or private kitchen. This measure also specifies that
if at least 23% of the total student housing units have lower-income students, the developer
qualifies for two incentives or concessions under the DBL.
AB 3177 (W. Carrillo) Mitigation Fee Act: Land Dedications: Mitigating Vehicular Traffic
Impacts. Prohibits local agencies from imposing land dedication requirements on new housing
developments for spot widening in Transit Priority Areas or within 1/2 mile of a planned major
transit stop that will be completed before or within one year of the housing development's
completion and occupancy.
AB 3122 (Kalra) Streamlined Housing Approvals: Objective Planning Standards and Subdivision
Applications. Amends the SB 35 streamlined ministerial approval process to set a 30-day
timeline for local governments to review revisions made to address written feedback from the
local government submitted by the developer, clarify the types of housing that qualify as
affordable, and set standards for when an SB 35 project’s proposed subdivision may be subject to
discretionary review.
SB 347 (Newman) Subdivision Map Act: Exemption: Hydrogen Fueling Stations and Electric
Vehicle Charging Stations. Exempts leases or easements for electric-vehicle charging stations
and hydrogen-fueling stations from the Subdivision Map Act if the project is subject to
discretionary action by the local government.
SB 450 (Atkins) Housing Development: Approvals. Amends SB 9 (2021) to (i) allow imposition
of only those development standards that apply to the underlying zone on which the main lot is
located; (ii) prohibits denial of an SB 9 project due to impacts on the physical environment; and
(iii) requires approval or rejection of a project application within 60 days from the date of the
complete application; and (iv) includes findings explaining why it addresses a matter of
statewide concern in response to the 2024 trial court decision finding that SB9 could not be
binding on charter cities.
SB 937 (Wiener) Development Projects: Fees And Charges. Requires deferral of mitigation fee
payment until the certificate of occupancy or final inspection occurs for specific affordable
housing projects. The deferral does not apply to certain fees related to improvements specifically
serving the project.
SB 1048 (Jones) Planning and Zoning: Local Planning: Site Plans. Amends legislation
governing site plans that local agencies share or post online. This measure removes the
requirement that a site plan include topographic lines, drainage, lighting, distance between
buildings, and ground sign locations.
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SB 1123 (Caballero) Planning and Zoning: Subdivisions: Ministerial Review. Requires
ministerial approval of a subdivision for up to 10 housing units and any housing units on-site that
are in undeveloped single-family zoned lots of up to 1.5 acres beginning July 1, 2025. This is in
addition to current law allowing 10 unit subdivisions on sites of up to five acres zoned for
multifamily housing. Parcels on multifamily=zoned sites must be no smaller than 600 square
feet and parcels on single-family zoned sites may be no smaller than 1200 square feet.
Accessory Development Units
AB 2533 (J. Carrillo) Accessory Dwelling Units: Junior Accessory Dwelling Units: Unpermitted
Developments. Prohibits a local agency from denying a permit for an unpermitted ADU or
Junior Accessory Dwelling Unit (JADU) constructed before January 1, 2020, unless the agency
finds that correcting the violation is necessary to comply with conditions that would otherwise
deem the building substandard. Local agencies must inform the public about the new law
through public information resources, including developing permit checklists showing how a
building is deemed substandard, providing information about this measure on the local agency’s
website, and informing homeowners before submitting a permit application that they may obtain
a third-party code inspection from a licensed contractor.
SB 1211 (Skinner) Land Use: Accessory Dwelling Units: Ministerial Approval. Requires
ministerial approval of up to eight detached units on an existing multifamily dwelling lot, so long
as the number of ADUs does not exceed the number of existing dwelling units on the lot.
Prohibits local agencies from requiring the replacement of uncovered parking spaces that are
demolished to construct an ADU.
General Plan/Housing Element Updates
AB 98 (J. Carrillo and Reyes) Planning and Zoning: Logistics Use: Truck Routes. Requires all
cities and counties to update their circulation elements by January 1, 2028, to identify and
establish specific travel routes for the transport of goods, materials, or freight for storage,
transfer, or redistribution to safely accommodate additional truck traffic and avoid residential
areas and sensitive receptors and maximize the use of interstate or state divided highways as
preferred routes for truck routes. This measure requires a city or county to make truck routes
publicly available in geographic information system (GIS) format and share GIS maps of the
truck routes with warehouse operators, fleet operators, and truck drivers. Authorizes the Attorney
General to impose a fine against a jurisdiction that is in violation of up to $50,000 every six
months if the required circulation element update has not been made.
AB 1886 (Alvarez) Housing Element Law: Substantial Compliance: Housing Accountability Act.
Specifies that a local agency’s housing element is certified only when the Department of
Housing and Community Development (HCD) or a court of competent jurisdictions determines a
local agency has met the requirements of the housing element law, thereby eliminating the ability
of local governments to “self-certify” their housing elements. Clarifies that the builder’s remedy
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begins as soon as HCD has determined a city is out of compliance with state law and the local
agency has missed its statutory deadline to have a certified housing element.
AB 1889 (Friedman) Conservation Element: Wildlife and Habitat Connectivity. This measure
requires local agencies to include a wildlife connectivity element in their next general plan
update after January 1, 2028, within their conservation element. The local jurisdiction must
consider how development will impact wildlife movement using relevant data and consult with
appropriate state agencies to achieve this.
AB 2023 (Quirk-Silva) Housing Element: Inventory of Land: Substantial Compliance:
Rebuttable Presumptions. Requires courts to presume the validity of HCD’s determination that a
housing element does not comply with state law unless the challenging party demonstrates
otherwise. Requires local agencies that do not meet their statutory deadline for housing elements
to complete all site rezoning within one year of their statutory deadline. (Agencies that submit
their housing element 90 days before their statutory deadline to get a certified housing element
by HCD will have three years and 90 days to complete all rezonings.) Finally, any amendments
to a local agency’s housing element in response to the HCD’s findings must go back to HCD for
90 days of review by HCD and 30 days of public comment, even if only technical or minor .
AB 2597 (Ward) Planning and Zoning: Revision of Housing Element: Regional Housing Need
Allocation Appeals: Southern California Association of Governments. Makes numerous changes
to the Regional Housing Need Allocation (RHNA) process, including:
• Reducing the timeline for local governments to appeal the RHNA numbers from 45 to 30
days.
• Requiring the Council of Governments (COG) to submit proposed RHNA plans to HCD
and to set a date for a public hearing to adopt the final RHNA numbers within 45 days of
a public hearing to consider all appeals filed.
• Reducing the time HCD must determine whether the COG’s final adopted RHNA plan is
consistent with existing and projected housing needs for the region from 30 to 15 days.
Finally, this measure provides jurisdictions within the Southern California Association of
Governments an additional six months to complete their housing element revisions in the next
housing element cycle. It removes the requirement that a city must have a compliant housing
element to access the extra six months.
AB 2684 (Bryan) Safety Element: Extreme Heat. Requires local governments to update and
include in their general plans after January 1, 2028, measures to address the hazard of extreme
heat. It also requires local agencies, upon the next revision of their housing element or local
hazard mitigation plan after January 1, 2028, to identify new information related to extreme heat
hazards applicable to the local jurisdiction that was unavailable during the previous revision of
the safety element.
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AB 2667 (Santiago) Affirmatively Furthering Fair Housing: Housing Element: Reporting.
Requires local agencies in the next RHNA cycle to make a draft of their site inventory available
to HCD and the public at least 90 days before the housing element's initial adoption and at least
seven days before any subsequent adoption submittal if the site inventory has changed. This
measure also requires local agencies to report in their annual reports the number of units
approved in the previous year for acutely low, extremely low, very-low, lower, moderate, and
above-moderate- income households within an opportunity area. Finally, this measure requires
local agencies to make publicly available online its inventory of sites and notify individuals and
organizations that have expressed an interest in the issue by email.
AB 3093 (Ward) Land Use: Housing Element. Requires the next Housing Element to account for
the housing needs of people experiencing homelessness by adding two new income categories to
the Regional Housing Needs Assessment framework: acutely low income and extremely low
income. Requires HCD to prepare guidance by December 31, 2026, that provides sample
analyses and programs for local governments to use in meeting the obligations of this measure.
SB 768 (Caballero) California Environmental Quality Act: Department of Housing and
Community Development: Vehicle Miles Traveled: Study. Requires the Department of Housing
and Community Development, in consultation with local governments and other interested
parties, by January 1, 2028, and subject to an appropriation by the Legislature for this purpose, to
conduct and post on its internet website a study on how vehicle miles traveled is used as a metric
for measuring transportation impacts of housing projects pursuant to CEQA.
SB 1037 (Wiener) Planning and Zoning: Housing Element: Enforcement. Allows the Attorney
General to fine local jurisdictions up to $50,000 a month for not having a certified housing
element, for not ministerially approving an affordable housing project required by state law, or
for any local agency act or omission that is “arbitrary, capricious, entirely lacking in evidentiary
support, contrary to established public policy, unlawful, or procedurally unfair.” These fines can
only occur after a court has ruled the city has violated the law.
Building Permits/General CDD Administration
AB 2580 (Wicks) Historical Resources. Requires local agencies to provide information in their
annual progress report to HCD regarding new historic designations in the jurisdiction within the
last year and the status of any housing development projects proposed for newly designated
historic sites.
AB 3012 (Grayson) Development Fees: Fee Schedule Template: Fee Estimate Tool. Requires
local agencies to make a fee estimate tool available on their internet website that the public can
use to estimate fees and exactions for a proposed housing development by specific deadlines.
Cities with a population of 500,000 or more must comply by July 1, 2031, while cities with a
population of 500,000 or fewer must comply by July 1, 2032.
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SB 504 (Dodd) Wildfires: Defensible Space: Grant Programs: Local Governments. Expands the
defensible space requirements for structures in State Responsibility Areas and Local
Responsibility Areas.
SB 597 (Glazer) Building Standards: Rainwater Catchment Systems. Requires the Department
of Housing and Community Development (HCD) to review current building standards, conduct
research, and develop recommendations regarding building standards for the installation of
rainwater catchment systems for non-potable uses in newly constructed residential dwellings
and authorizes HCD to propose related building standards to the California Building Standards
Commission for consideration.
SB 1210 (Skinner) New Housing Construction: Electrical, Gas, Sewer, and Water Service:
Service Connection Information. Requires electrical, gas, sewer, and water service utilities to
post estimated fees and timeframes for new service connections for new housing construction
projects on their website on or before January 1, 2026. A utility with fewer than 4,000 service
connections that does not establish or maintain an internet website due to hardship is exempted
from this measure so long as the utility annually adopts a resolution that includes detailed
findings on why there is an undue hardship.
Measures Affecting Santa Clara County
AB 2199 (Berman) California Environmental Quality Act: Exemption: Residential or Mixed-use
Housing Projects. This measure extends the operation of a CEQA exemption for residential or
mixed-use housing projects located in unincorporated areas of a county that meet certain
requirements pertaining to infill and environmental constraints on site. The exemption was set to
expire January 1, 2025 and now expires January 1, 2032.
AB 3035 (Pellerin) Farmworker Housing. This measure for the Counties of Santa Clara and
Santa Cruz expands the streamlined, ministerial approval process for farmworker housing to
include agricultural housing developments that are 150 units or fewer and within 15 miles of an
area designated as farmland or grazing by the Department of Conservation and is not a site or
adjoined to a site where more than one-third of the square footage is dedicated to industrial use.
Public Works
AB 1864 (Connolly) Pesticides: Agricultural Use Near Schoolsites: Notification and Reporting.
Requires the Department of Pesticide Regulation (DPR) to require a separate site identification
number for the portion of an agricultural field that lies within 1/4 mile of a school site. This
measure requires DPR, for permit applications for agricultural use of pesticides designated as
restricted materials, notices of intent for use of a pesticide designated as a restricted material, and
pesticide use reporting forms and procedures as they pertain to an agricultural field of which any
portion lies within 1/4 mile of a school site, to require reporting on the anticipated or specific
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method of applying the pesticide and certain information relating to the dates and times of the
pesticide application. This measure also requires the DPR director, in evaluating a county’s
pesticide use enforcement program, to evaluate the county’s effectiveness in enforcing specified
laws and regulations regarding applying pesticides near school sites.
AB 2346 (Lee) Organic Waste Reduction Regulations: Procurement of Recovered Organic Waste
Products. Authorizes local jurisdictions to count toward their procurement targets compost
produced and procured from certain compost operations, investments, and expenditures and
authorizes a local jurisdiction to satisfy its annual procurement obligations by procuring a
quantity of recovered organic waste products that meets or exceeds a five-year procurement
target.
AB 2939 (Rendon) Parks: Counties and Cities: Interpretive Services.Requires the City to
consider the use of local parks by a nonprofit or Native American tribe to provide interpretative
services to 30 or fewer park visitors at a time to be considered an allowable public use of the
local park. Cities and counties must treat this use of the local park in the same manner as the
general public’s use of the local park.
SB 1046 (Laird) Organic Waste Reduction: Program Environmental Impact Report: Small and
Medium Compostable Material Handling Facilities or Operations. Requires CalRecycle to
prepare and certify by January 1, 2027, a program environmental impact report under CEQA that
streamlines the process where local jurisdictions can develop and site small and medium
compostable material handling facilities or operations for processing organic material.
SB 1162 (Cortese) Public Contracts: Employment Compliance Reports: Apprenticeship
Programs. Requires a contractor, bidder, or other entity to include the full name of, and identify
the apprenticeship program name, location, and graduation date of, all workers in existing
monthly compliance reports made to the public entity or other awarding body for projects with a
skilled and trained workforce requirement. This measure also requires the Division of
Apprenticeship Standards to, on or before July 1, 2025, create and maintain a public online
database to verify that a worker graduated from a California apprenticeship program.
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Richard Taylor, City Attorney
2024 Legislative Update
January 24, 2025
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Administrative Services
AB 2257 (Wilson) & SB 1072 (Padilla)
Requires advance notice of objections to certain fees
and assessments and simplifies remedies for violations
of Prop. 218.
AB 2561 (McKinnor)
Requires annual public hearing on status of agency
workforce vacancies and recruitment and retention
efforts.
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City Clerk
SB 1181 (Glazer) & SB 1243 (Dodd)
Changes Levine Act threshold from $250 to $500,
extends time to return contributions, prohibits
contributions by agents, and makes other changes.
AB 1170 (Valencia)
Requires Form 700s of Council Members and certain
other filers to be filed directly with the FPPC.
AB 2631 (Fong, Mike)
Requires FPPC to continue to provide AB 1234 training.
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Community Development
SB 450 (Atkins)
Prohibits special standards for SB 9 projects, simplifies eligibility
requirements, and requires project approval or rejection within 60
days, and makes findings to apply the law to charter cities.
AB 1413 (Ting) & AB 1893 (Wicks)
Provides new remedies for Builders’ Remedy and other applicants
in connection with the application review process, reduces
affordability requirements for Builder’s Remedy projects, and
authorizes use of certain CEQA exemptions.
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Community Development – Cont’d
AB 2117 & AB 2729 (Patterson, Joe)
Delaying expiration of various land use approvals.
AB 3211 (Kalra) & SB 937 (Wiener)
Accelerates review timeline and defers payment of fees
for SB 35 projects.
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Community Development – Cont’d
SB 1123 (Caballero)
Requires ministerial approval of a subdivision for up to 10 housing units and any housing
units on-site that are in undeveloped single-family zoned lots of up to 1.5 acres beginning
July 1, 2025.
SB 1048 (Jones)
Removes requirement that online site plans include topographic lines, drainage, lighting,
distance between buildings, and ground sign locations.
SB 504 (Dodd)
Expands the defensible space requirements for structures in State Responsibility Areas and
Local Responsibility Areas.
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Community Development – Cont’d
AB 98 (J. Carrillo & Reyes)
Requires Circulation Element update by 2028 to identify
truck routes.
AB 1889 (Friedman)
Requires adoption of Wildlife Connectivity Element in
next General Plan update after 2027.
AB 2684 (Bryan)
Requires General Plan updates after 2027 to address
hazards of extreme heat.
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Community Development – Cont’d
AB 2597 (Ward)
Imposes great state oversight of RHNA process and reduces time available for appeals of RHNA determinations.
AB 2667 (Santiago)
Increases public review period for Housing element site inventories.
AB 3093 (Ward)
Adds two new income categories to the Regional Housing Needs Assessment framework: acutely low income and extremely low income.
AB 2023 (Quirk-Silva)
Courts must presume validity of HCD housing element rejection, accelerates rezoning requirements for agencies that do not timely adopt a valid Housing Element, and clarifies that a 120 day HCD/public review period is required for even minor or technical amendments.
SB 1037 (Wiener)
Allows fines of up to $50,000 per month for failure to adopt a Housing Element or to ministerially approve a qualifying affordable housing development.
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