The URL can be used to link to this page

Home My WebLink About02-05-2025 City Council Agenda, amended 02-06-2025Saratoga City Council Meeting Agenda – February 5, 2025 - Page 1 of 5 SARATOGA CITY COUNCIL REGULAR MEETING FEBRUARY 5, 2025 AMENDED AGENDA • 02/05/2025 JOINT SESSION PRESENTATION SLIDES ADDED • 02/05/2025 ITEM 2.1 WRITTEN COMMUNICATIONS ADDED • 02/05/2025 ITEM 2.3 PRESENTATION SLIDES ADDED • 02/06/2025 ITEM 2.1 ADDITIONAL WRITTEN COMMUNICATIONS ADDED • 02/06/2025 ITEM 2.3 WRITTEN COMMUNICATIONS ADDED Public Participation Information In accordance with Saratoga City Council’s Remote Public Participation Policy, members of the public may participate in these meetings in person at the locations listed below or via remote attendance (if applicable) using the Zoom information below. In the event remote participation technology is unexpectedly unavailable, the meeting will proceed in person without remote participation. Members of the public can view and participate in the 5:00 p.m. Closed Session by: 1. Attending the meeting in person at: • City Hall Linda Callon Conference Room, located at 13777 Fruitvale Avenue, Saratoga CA 95070 2. Accessing the meeting through Zoom: • Webinar URL: https://us02web.zoom.us/j/89527052458 • Webinar ID 895 2705 2458 Call In: 1.408.638.0968 or 1.669.900.6833 Members of the public can view and participate in the 6:00 p.m. Joint Session by: 1. Attending the meeting in person at: • City Hall Linda Callon Conference Room located at 13777 Fruitvale Avenue, Saratoga CA 95070; OR 2. Accessing the meeting through Zoom • Webinar URL: https://us02web.zoom.us/j/88482254658 • Webinar ID 884 8225 4658 OR • Calling 1.408.638.0968 or 1.669.900.6833 Members of the public can view and participate in the 7:00 p.m. Regular Session by: 1. Attending the meeting in person at: • City Hall Linda Callon Conference Room located at 13777 Fruitvale Avenue, Saratoga CA 95070; OR 2. Accessing the meeting through Zoom • Webinar URL: https://us02web.zoom.us/j/81627041223 • Webinar ID: 816 2704 1223 OR • Call In: 1.408.638.0968 or 1.669.900.6833; OR 3. Viewing the meeting on Saratoga Community Access Television Channel 15 (Comcast Channel 15, AT&T UVerse Channel 99 and calling in following the direction above; OR 4. Viewing online at www.saratoga.ca.us/watch and calling in following the direction above. Saratoga City Council Meeting Agenda – February 5, 2025 - Page 2 of 5 Written Communication Comments can be submitted in writing at www.saratoga.ca.us/comment. Written communications will be provided to the members of the City Council and included in the Agenda Packet and/or in supplemental meeting materials. Public Comment Members of the public may comment on any item for up to three (3) minutes. The amount of time for public comment may be reduced by the Mayor or by action of the City Council. Public Comment will begin with speakers attending in-person first followed by those attending via Zoom. Meeting Recording Information In accordance with the Saratoga City Council’s Meeting Recording Policy, City Council Study Sessions, Joint Meetings, Joint Sessions, Commission Interviews, Retreats, meetings with the Planning Commission, and Regular Session Meetings are recorded and made available following the meeting on the City website. 5:00 PM CLOSED SESSION City Hall, Linda Callon Conference Room | 13777 Fruitvale Avenue, Saratoga, CA 95070 CONFERENCE WITH LABOR NEGOTIATORS (Gov’t Code 54957.6) Agency Designated Representatives: Matt Morley, Richard Taylor, Leslie Arroyo, Ryan Hinchman, Monica LaBossiere, Babette McKay, and Deanna Mouser Employee Organizations: Saratoga Employee Association affiliated with AFSCME Local 101; NCCU, Carpenters 46 Northern California Counties Conference Board, Local Union #2236 6:00 PM JOINT SESSION City Hall, Linda Callon Conference Room | 13777 Fruitvale Avenue, Saratoga, CA 95070 Joint Session with Successful Aging Solutions & Community Consulting (SASCC) Recommended Action: Receive updates from Successful Aging Solutions & Community Consulting (SASCC). Presentation Slides (added 02-05-2025) 7:00 PM REGULAR SESSION Civic Theater, Council Chambers | 13777 Fruitvale Avenue, Saratoga, CA 95070 PLEDGE OF ALLEGIANCE ROLL CALL REPORT ON POSTING OF THE AGENDA The agenda for this meeting was properly posted on January 30, 2025. REPORT FROM JOINT SESSION ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Any member of the public may address the City Council on matters not on the Agenda. The law generally prohibits the City Council from discussing or taking action on such items. However, the Council may instruct staff accordingly. ANNOUNCEMENTS Saratoga City Council Meeting Agenda – February 5, 2025 - Page 3 of 5 CEREMONIAL ITEM Appointment of Library & Public Art Commissioners Recommended Action: Adopt the Resolution appointing Jeri Bromley, Lakshmi Sharma, and Anshul Agarwal to the Library & Public Art Commission and direct the City Clerk to administer the Oath of Office. Staff Report Attachment A -Resolution, Library and Public Art Commission Appointments 1. CONSENT CALENDAR The Consent Calendar contains routine items of business. Items in this section will be acted on in one motion, unless removed by the Mayor or a Council Member. Any member of the public may speak on an item on the Consent Calendar at this time, or request that the Mayor remove an item from the Consent Calendar for discussion. 1.1. City Council Meeting Minutes Recommended Action: Approve the Minutes for the January 15, 2025, City Council Meeting and the January 24, 2025, City Council Special Meeting. Staff Report Attachment A - Minutes for the January 15, 2025 City Council Meeting Attachment B - Minutes for the January 24, 2025 City Council Meeting 1.2. Accounts Payable Check Registers Recommended Action: Review and accept the 01/08/2025, 01/15/2025, and 01/22/2025 accounts payable vendor payment check registers. Staff Report Attachment A - Check Register Reports Dated 01/08/2025 Attachment B - Check Register Reports Dated 01/15/2025 Attachment C - Check Register Reports Dated 01/22/2025 1.3. Treasurer's Report for the Month Ended December 31, 2024 Recommended Action: Review and accept the Treasurer's Report for the month ended December 31, 2024. Staff Report 2. GENERAL BUSINESS 2.1. Request for Proposals for the Heritage Orchard Maintenance Contract Recommended Action: Provide direction for the content of the Request for Proposals (RFP) for the Heritage Orchard Maintenance Contract Staff Report Attachment A - 2022 Heritage Orchard Maintenance RFP Supplemental Memo - Written Communications (added 02-05-2025) Supplemental Memo - Written Communications (added 02-06-2025) Saratoga City Council Meeting Agenda – February 5, 2025 - Page 4 of 5 2.2. Safe Routes to School Master Plan – Implementation Plan Development Contract with Fehr and Peers Recommended Action: 1. Award a contract to Fehr and Peers for the design of traffic safety improvements contained in the Safe Routes to School Master Plan for a total contract amount not to exceed $173,000 2. Authorize staff to execute change orders to the contract up to 10% in the amount of $17,300. Staff Report Attachment A – SRTS Implementation Plan Development Contract 2.3. Pedestrian and Bicycle Safety Improvements Recommended Action: Accept the report regarding Saratoga’s efforts toward pedestrian and bicycle safety. Staff Report Attachment A- Summary of Pedestrian and Bicyclist Safety Efforts Presentation Slides (added 02-05-2025) Supplemental Memo - Written Communications (added 02-06-2025) 2.4. Discussion on City Code Compliance Policy Specific to Protecting the Identity of Complainants Recommended Action: Receive the report on the City’s Code Compliance policy with respect to protecting the identity of complainants. Staff Report Attachment A - City Council Resolution 21-035 Code Compliance Policy COUNCIL ASSIGNMENTS Council Assignments CITY COUNCIL ITEMS COUNCIL COMMUNICATIONS CITY MANAGER'S REPORT ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS ADJOURNMENT CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT I, Britt Avrit, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council was posted and available for review on January 30, 2025 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, California and on the City's website at www.saratoga.ca.us. Signed this 30th day of January 2025 at Saratoga, California. Britt Avrit, MMC, City Clerk Saratoga City Council Meeting Agenda – February 5, 2025 - Page 5 of 5 In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda, copies of materials distributed to the City Council concurrently with the posting of the agenda, and materials distributed to the City Council by staff after the posting of the agenda are available on the City website at www.saratoga.ca.us and are available for review in the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, California. In compliance with the Americans with Disabilities Act and the Governor’s Executive Order, if you need assistance to participate in this meeting, please contact the City Clerk at bavrit@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The City will use its best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety. [28 CFR 35.102-35.104 ADA title II]