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Home My WebLink About03-19-2025 City Council Agenda, amended 03-26-2025Saratoga City Council Meeting Agenda – March 19, 2025 - Page 1 of 7 SARATOGA CITY COUNCIL REGULAR MEETING MARCH 19, 2025 AMENDED AGENDA • 03/18/2025 CLOSED SESSION WRITTEN COMMUNICATIONS ADDED • 03/18/2025 ITEM 2.2 PRESENTATION SLIDES ADDED • 03/18/2025 ITEM 2.2 WRITTEN COMMUNICATIONS ADDED • 03/18/2025 ITEM 3.2 PRESENTATION SLIDES ADDED • 03/19/2025 NON-AGENDIZED ITEMS WRITTEN COMMUNICATIONS ADDED • 03/19/2025 ITEM 2.1 PRESENTATION SLIDES ADDED • 03/19/2025 ITEM 2.2 WRITTEN COMMUNICATIONS ADDED • 03/26/2025 ITEM 2.2 WRITTEN COMMUNICATIONS ADDED • 03/26/2025 ITEM 3.2 WRITTEN COMMUNICATIONS ADDED Public Participation Information In accordance with Saratoga City Council’s Remote Public Participation Policy, members of the public may participate in these meetings in person at the locations listed below or via remote attendance (if applicable) using the Zoom information below. In the event remote participation technology is unexpectedly unavailable, the meeting will proceed in person without remote participation. Members of the public can view and participate in the 5:00 p.m. Closed Session by: 1. Attending the meeting in person at: • City Hall Linda Callon Conference Room, located at 13777 Fruitvale Avenue, Saratoga CA 95070 2. Accessing the meeting through Zoom: • Webinar URL: https://us02web.zoom.us/j/89527052458 • Webinar ID 895 2705 2458 Call In: 1.408.638.0968 or 1.669.900.6833 Members of the public can view and participate in the 6:00 p.m. Study Session by: 1. Attending the meeting in person at: • City Hall Linda Callon Conference Room located at 13777 Fruitvale Avenue, Saratoga CA 95070; OR 2. Accessing the meeting through Zoom • Webinar URL: https://us02web.zoom.us/j/86846057855 • Webinar ID 868 4605 7855 OR • Calling 1.408.638.0968 or 1.669.900.6833 Members of the public can view and participate in the 7:00 p.m. Regular Session by: 1. Attending the meeting in person at: • City Hall Linda Callon Conference Room located at 13777 Fruitvale Avenue, Saratoga CA 95070; OR 2. Accessing the meeting through Zoom • Webinar URL: https://us02web.zoom.us/j/81627041223 Saratoga City Council Meeting Agenda – March 19, 2025 - Page 2 of 7 • Webinar ID: 816 2704 1223 OR • Call In: 1.408.638.0968 or 1.669.900.6833; OR 3. Viewing the meeting on Saratoga Community Access Television Channel 15 (Comcast Channel 15, AT&T UVerse Channel 99 and calling in following the direction above; OR 4. Viewing online at www.saratoga.ca.us/watch and calling in following the direction above. Written Communication Comments can be submitted in writing at www.saratoga.ca.us/comment. Written communications will be provided to the members of the City Council and included in the Agenda Packet and/or in supplemental meeting materials. Public Comment Members of the public may comment on any item for up to three (3) minutes. The amount of time for public comment may be reduced by the Mayor or by action of the City Council. Public Comment will begin with speakers attending in-person first followed by those attending via Zoom. Meeting Recording Information In accordance with the Saratoga City Council’s Meeting Recording Policy, City Council Study Sessions, Joint Meetings, Joint Sessions, Commission Interviews, Retreats, meetings with the Planning Commission, and Regular Session Meetings are recorded and made available following the meeting on the City website. 5:00 PM CLOSED SESSION City Hall, Linda Callon Conference Room | 13777 Fruitvale Avenue, Saratoga, CA 95070 CONFERENCE WITH LABOR NEGOTIATORS (Gov’t Code 54957.6) Agency Designated Representatives: Matt Morley, Richard Taylor, Leslie Arroyo, Ryan Hinchman, Monica LaBossiere, Babette McKay, and Deanna Mouser Employee Organization: Carpenters 46 Northern California Counties Conference Board, Local Union #2236 Supplemental Memo - Written Communications (added 03-18-2025) 6:00 PM STUDY SESSION City Hall, Linda Callon Conference Room | 13777 Fruitvale Avenue, Saratoga, CA 95070 City Council Norms of Operation Recommended Action: Review City Council Norms of Operation City Council Norms of Operation 7:00 PM REGULAR SESSION Civic Theater, Council Chambers | 13777 Fruitvale Avenue, Saratoga, CA 95070 PLEDGE OF ALLEGIANCE ROLL CALL REPORT ON POSTING OF THE AGENDA The agenda for this meeting was properly posted on March 13, 2025. Saratoga City Council Meeting Agenda – March 19, 2025 - Page 3 of 7 REPORT FROM STUDY SESSION ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Any member of the public may address the City Council on matters not on the Agenda. The law generally prohibits the City Council from discussing or taking action on such items. However, the Council may instruct staff accordingly. Supplemental Memo - Written Communications (added 03-19-2025) ANNOUNCEMENTS CEREMONIAL ITEMS Recommended Action: Adopt the Resolution appointing Zaheer Hassan and Badrinath Sridharan to the Planning Commission and direct the City Clerk to administer the Oath of Office. Staff Report Attachment A -Resolution, Planning Commission Appointments Novakovich 100 Year Proclamation Recommended Action: Honor Novakovich Orchards' 100th Anniversary Novakovich 100 Year Proclamation Recognition of STEM Winners Recommended Action: Recognize 2024 STEM Winners from Saratoga who participated in the Santa Clara County 2024 Synopsys Championship Science Fair, held in March of 2024. STEM Winners 2024 1. CONSENT CALENDAR The Consent Calendar contains routine items of business. Items in this section will be acted on in one motion, unless removed by the Mayor or a Council Member. Any member of the public may speak on an item on the Consent Calendar at this time, or request that the Mayor remove an item from the Consent Calendar for discussion. 1.1. City Council Meeting Minutes Recommended Action: Review and Approve the Minutes for the March 5, 2025, City Council Meeting. Staff Report Attachment A - Minutes for the March 5, 2025 City Council Meeting 1.2. Accounts Payable Check Registers Recommended Action: Review and accept the 02/26/2025 and 03/05/2025 accounts payable vendor payment check registers. Staff Report Attachment A - Check Register Reports Dated 02-26-2025 Attachment B - Check Register Reports Dated 03-05-2025 Saratoga City Council Meeting Agenda – March 19, 2025 - Page 4 of 7 1.3. Memorandum of Understanding with the Cities of Cupertino, Monte Sereno, Saratoga and the Town of Los Gatos to Formalize the Collaborative Efforts to Conduct a West Valley Shelter Feasibility Study for the Possible Development of Temporary and Emergency Housing Facilities and Programs to Service the West Valley Area Recommended Action: Authorize the City Manager to execute the Memorandum of Understanding with the Cities of Cupertino, Monte Sereno, Saratoga and the Town of Los Gatos to formalize collaborative efforts to conduct a feasibility study related to potential temporary and emergency housing facilities in the West Valley Area. Staff Report Attachment A - Good City's Scope of Services for Shelter Feasibility Study (Campbell contract) Attachment B - Draft Memo of Understanding 1.4. Final Map Approval for Two Lots Located at 14771 Montalvo Road Recommended Action: Adopt the Resolution granting final map approval of parcel map application No. ULS23- 0004 for two lots located at 14771 Montalvo Road (APN: 517-19-040). Staff Report Attachment A - Resolution Granting Final Map Approval Attachment B - Final Map 1.5. Budget Amendment Resolutions for additional funding requested for the El Quito Park Community Garden CIP Project Budget and for the City Vehicle/Equipment Repairs and Maintenance Operating Budget Recommended Actions: 1. Adopt the Resolution authorizing a budget amendment for $175,000 in additional funding for the El Quito Park Community Garden CIP Project 2. Adopt the Resolution authorizing a budget amendment for $25,000 in additional funding for the City Vehicle and Equipment Repair and Maintenance Operating Budget Staff Report Attachment A – Resolution Amending FY2024-25 El Quito Park Community Garden CIP Budget Attachment B – Resolution Amending FY2024-25 Vehicle/Equipment Repairs and Maintenance Operating Budget 1.6. Citywide Document Scanning Services Agreement Recommended Action: Authorize the City Manager to execute an agreement with BMI Imaging Systems, Inc. for citywide document scanning services for two years in the amount not-to-exceed $40,000. Staff Report Attachment A – Document Scanning Services RFP Attachment B – Agreement with BMI Imaging Systems, Inc. Saratoga City Council Meeting Agenda – March 19, 2025 - Page 5 of 7 1.7. Ordinance Amending the Saratoga Municipal Code by adding Article 7-12 (Stormwater Pollution Control), deleting Sections 6-15.070, 6-15.080, and 6-15.085, and amending Section 17-05.010. Recommended Action: Waive reading and adopt the ordinance adding Article 7-12 (Stormwater Pollution Control), deleting Sections 6-15.070, 6-15.080, and 6-15.085, and amending Section 17-05.010 of the Saratoga Municipal Code to implement National Pollutant Discharge Elimination System requirements applicable in Saratoga. Staff Report Attachment A - Ordinance 2. GENERAL BUSINESS 2.1. 2025 General Plan Housing Element Annual Progress Report Recommended Action: 1. Adopt the Resolution accepting the 2024 General Plan Housing Element Annual Progress Report. 2. Direct staff to file the report with the Governor’s Office of Planning and Research (OPR) and the Department of Housing and Community Development (HCD). Staff Report Attachment A - Resolution Attachment B - 2024 Annual Housing Element Progress Report Attachment C - Housing Element Program Status Presentation Slides (added 03-19-2025) 2.2. Village Sidewalk Expansion Pilot Project Recommended Action: Approve the Village Sidewalk Expansion Pilot Project for the street fronting 14503 Big Basin Way and authorize the City Manager to execute the necessary licensing agreements with the adjacent business owner. Staff Report Attachment A - Design Options 1 and 2 Attachment B - Revised Design Option 2 Attachment C – Written Comments Received to Date Presentation Slides (added 03-18-2025) Supplemental Memo - Written Communications (added 03-18-2025) Supplemental Memo - Written Communications (added 03-19-2025) Supplemental Memo - Written Communications (added 03-26-2025) 3. PUBLIC HEARINGS 3.1. Introduce and waive first reading of an Ordinance Amending the Saratoga Municipal Code by Repealing and Replacing Article 4-55 (Massage Establishments and Massage Practitioners) Recommended Action: Following the Public Hearing, introduce and waive the first reading of an ordinance repealing and replacing Article 4-55 of the Saratoga Municipal Code concerning Massage Establishments and Massage Practitioners. Staff Report Attachment A – Ordinance Repealing and Replacing Article 4-55 of the Saratoga City Code Concerning Massage Establishments and Massage Practitioners Saratoga City Council Meeting Agenda – March 19, 2025 - Page 6 of 7 3.2. Introduce and waive first reading of an Ordinance Amending the Saratoga Municipal Code Chapter 15 (Zoning Regulations) by adding a new Article 15-82 to implement 2023- 2031 Housing Element Policy 5.1-1 to adopt an Inclusionary Housing Ordinance Recommended Actions: 1. Following the Public Hearing, introduce and waive the first reading of an ordinance amending the Saratoga Municipal Code Chapter 15 (Zoning Regulations) by adding a new Article 15-82 to implement 2023-2031 Housing Element Policy 5.1-1 to adopt an Inclusionary Housing Ordinance. 2. Direct staff to provide Below-Market-Rate (BMR) guidelines, as defined and authorized in new Article 15-82, to Planning Commission and City Council for review prior to issuance by staff. Staff Report Attachment A - Draft Ordinance Presentation Slides (added 03-18-2025) Supplemental Memo - Written Communications (added 03-26-2025) COUNCIL ASSIGNMENTS Council Assignments CITY COUNCIL ITEMS COUNCIL COMMUNICATIONS CITY MANAGER'S REPORT ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS ADJOURNMENT CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT I, Britt Avrit, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council was posted and available for review on March 13, 2025 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, California and on the City's website at www.saratoga.ca.us. Signed this 13th day of March 2025 at Saratoga, California. Britt Avrit, MMC, City Clerk In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda, copies of materials distributed to the City Council concurrently with the posting of the agenda, and materials distributed to the City Council by staff after the posting of the agenda are available on the City website at www.saratoga.ca.us and are available for review in the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, California. In compliance with the Americans with Disabilities Act and the Governor’s Executive Order, if you need assistance to participate in this meeting, please contact the City Clerk at bavrit@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The City will use its best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety. 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