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HomeMy WebLinkAbout02-28-2023 Youth Commission Meeting Agenda Saratoga Youth Commission Agenda – February 28, 2023 – Page 1 of 3 SARATOGA YOUTH COMMISSION REGULAR MEETING FEBRUARY 28, 2023 7:00 P.M. REGULAR MEETING Saratoga City Hall, Linda Callon Conference Room · 13777 Fruitvale Avenue, Saratoga CA 95070 Participation Information The meeting will be held in-person and teleconference pursuant to amendments to the teleconference rules required by the Ralph M. Brown Act allowing teleconferencing during a proclaimed state of emergency when a local official has recommended social distancing. Members of the Commission and the public may participate in person at the location listed above on the agenda or via the Zoom platform using the information below. • Webinar URL: https://us02web.zoom.us/j/86385184130 • Webinar ID: 863 8518 4130 • Call In: 1.408.638.0968 or 1.669.900.6833 (enter the Webinar ID provided above when prompted) Written Communications Comments can be submitted in writing at www.saratoga.ca.us/yc. Written communications received prior the end of the comment period will be provided to the members of the committee and included in the agenda packet and/or supplemental meeting materials. Public Comment Members of the public may comment on any item for up to three (3) minutes. The amount of time for public comment may be reduced by the Chair or by action of the Commission. Public Comment will begin with speakers attending in-person first followed by those attending via Zoom. ROLL CALL REPORT ON POSTING OF THE AGENDA The agenda for this meeting was properly posted on February 25, 2023. ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Any member of the public may address the Youth Commission for up to three (3) minutes on matters not on the Agenda. The law generally prohibits the Youth Commission from discussing or taking action on such items. However, the Youth Commission can schedule the item for discussion at a future meeting. Saratoga Youth Commission Agenda – February 28, 2023 – Page 2 of 3 AGENDA ITEMS: 1. Youth Commission Minutes Recommended Action: Review and approve the minutes from the January 24, 2023 meeting. 2. Recap Hakone Lunar New Year Celebration Recommended Action: Debrief the Hakone Lunar New Year Celebration event. Share feedback on what went well, what could be improved and any additional feedback for Youth Commission support at future community events. 3. Community Events Recommended Action: Receive update from staff about Youth Commission support requests at upcoming community events. Additionally, the Commission should schedule shifts for the St. Paddy’s Day Celebration for staff to confirm that information with the event organizers. 4. SED Talks Committee Report Recommended Action: Receive committee cancellation update for the March 4th SED Talks event and receive a verbal report from the committee about the new direction proposed for the April event. Commissioners should all contribute ideas and provide direction to the SED Talks Committee for the reimagination of this year’s event that is tentatively scheduled for either April 1st or April 22nd. 5. Sports Competition Committee Report Recommended Action: Receive the committee’s status update and provide input or direction as requested. All considerations should encompass and reflect the entirety of our youth in Saratoga. 6. Fitness Challenge Committee Report Recommended Action: Consider the proposed verbal report from the Fitness Challenge Committee. Provide input and direction to the committee if the Commission determines it is feasible and desired to include in the remainder of the 2022/23 school year. 7. CASC Leadership Training 2023 Recommended Action: Receive invitation to attend the California Association of Student Councils (CASC) Leadership Conference 2023, which will provide attendees with hands-on experience to learn effective leadership skills and network with local student leaders throughout this Saratoga Youth Commission Agenda – February 28, 2023 – Page 3 of 3 day-long training. Provide staff with confirmation list of Youth Commissioners who would be interested and available on March 19th to attend the CASC Leadership Training. 8. City Report Recommended Action: Receive report from staff of City updates. 9. Future Agenda Items Recommended Action: Review the agenda planner and consider agenda items for upcoming meetings. The next Youth Commission meeting is scheduled for March 28, 2023. ADJOURNMENT CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT I, Kayla Nakamoto, Administrative Analyst for the City of Saratoga, declare that the foregoing agenda for the meeting of the Youth Commission was posted and available for review on February 25, 2023 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, California and on the City's website at www.saratoga.ca.us. Signed this 25th day of February 2023 at Saratoga, California. Kayla Nakamoto, Administrative Analyst In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the Youth Commission by City staff in connection with this agenda, copies of materials distributed to the Youth Commission concurrently with the posting of the agenda, and materials distributed to the Youth Commission by staff after the posting of the agenda are available on the City Website at www.saratoga.ca.us. Following removal of State and local shelter in place orders these materials will be available for review in the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, California. In Compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk at bavrit@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The City will use its best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety. [28 CFR 35.102-35.104 ADA title II]