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HomeMy WebLinkAbout08-23-2022 Youth Commission Special Meeting Agenda Saratoga Youth Commission Agenda – August 23, 2022 – Page 1 of 3 SARATOGA YOUTH COMMISSION SPECIAL MEETING AUGUST 23, 2022 4:00 P.M. SPECIAL MEETING City Hall, Linda Callon Conference Room, 13777 Fruitvale Avenue, Saratoga, CA Teleconference/Public Participation Information to Mitigate the Spread of COVID‐19 The public may participate in this meeting in person at the location listed above or remotely using the meeting access information below. The meeting is being conducted pursuant to recent amendments to the teleconference rules required by the Ralph M. Brown Act allowing teleconferencing during a proclaimed state of emergency when local officials have recommended social distancing. The purpose of the amendments is to provide the safest environment for the public, elected officials, and staff while allowing for continued operation of the government and public participation during the COVID-19 pandemic. Members of the public can view and participate in the Special Meeting by: • Using the Zoom website https://us02web.zoom.us/j/84864283211 (Webinar ID 848 6428 3211); OR • Calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID provided above As always, members of the public can send written comments to the Youth Commission prior to the meeting by commenting online at www.saratoga.ca.us/yc prior to the start of the meeting. These emails will be provided to the members of the Commission and will become part of the official record of the meeting. Saratoga Youth Commission Agenda – August 23, 2022 – Page 2 of 3 ROLL CALL REPORT ON POSTING OF THE AGENDA The agenda for this meeting was properly posted on August 20, 2022. ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Any member of the public may address the Youth Commission for up to three (3) minutes on matters not on the Agenda. The law generally prohibits the Youth Commission from discussing or taking action on such items. However, the Youth Commission can schedule the item for discussion at a future meeting. AGENDA ITEMS: 1. Youth Commission Minutes Recommended Action: Review and approve the minutes from the June 5, 2022 meeting. 2. Tour of City Hall Recommended Action: Take a tour of the Saratoga City Hall campus and facility spaces that have been commonly used for Youth Commission efforts in previous years. 3. Commissioner Handbook Recommended Action: Review the handbook, roles and expectations of a Youth Commissioner. Commission Handbook 2021 4. Brown Act & Communications Recommended Action: Receive presentation from staff about the Brown Act and communications. 5. Work Plan 2022-2023 Recommended Action: Discuss ideas to include in the 2022-2023 Youth Commission work plan that will be further discussed in September 2022. 6. Youth Commission 2022-2023 Apparel Recommended Action: Select a piece of apparel for the Youth Commission 2022-2023 year. Share input on designs and color if desired. Saratoga Youth Commission Agenda – August 23, 2022 – Page 3 of 3 7. Youth Commission Positions Recommended Action: Discuss the process, roles, and responsibilities of each Youth Commission position. Select a chair, vice chair, secretary, treasurer, and marketing chair. 8. Joint Meeting Presentation Recommended Action: The joint meeting with the Saratoga City Council is scheduled for September 21, 2022. During the meeting, the Youth Commission will present their 2022-2023 work plan and should be prepared to answer any questions. 9. Future Agenda Items Recommended Action: Consider agenda items for upcoming meetings. The next regular Youth Commission meeting is scheduled for September 27, 2022. The Youth Commission may choose to schedule a Special Meeting on September 6, 2022 to work on the 2022-2023 work plan. ADJOURNMENT CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT I, Kayla Nakamoto, Administrative Analyst for the City of Saratoga, declare that the foregoing agenda for the meeting of the Youth Commission was posted and available for review on August 20, 2022 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, California and on the City's website at www.saratoga.ca.us. Signed this 20th day of August 2022 at Saratoga, California. Kayla Nakamoto, Administrative Analyst In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the Youth Commission by City staff in connection with this agenda, copies of materials distributed to the Youth Commission concurrently with the posting of the agenda, and materials distributed to the Youth Commission by staff after the posting of the agenda are available on the City Website at www.saratoga.ca.us. Following removal of State and local shelter in place orders these materials will be available for review in the office o f the City Clerk at 13777 Fruitvale Avenue, Saratoga, California. In Compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk at bavrit@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The City will use its best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety. [28 CFR 35.102-35.104 ADA title II]