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HomeMy WebLinkAbout10-25-2022 Youth Commission Meeting Agenda Saratoga Youth Commission Agenda – October 25, 2022 – Page 1 of 4 SARATOGA YOUTH COMMISSION REGULAR MEETING OCTOBER 25, 2022 7:00 P.M. REGULAR MEETING Teleconference/Public Participation Information to Mitigate the Spread of COVID-19 This meeting will be entirely by teleconference. All Commission members, staff, and public will only participate via the Zoom platform using the process described below. The meeting is being conducted in compliance with the Governor’s Executive Order N‐29‐20 suspending certain teleconference rules required by the Ralph M. Brown Act. The purpose of this order was to provide the safest environment for the public, elected officials, and staff while allowing for continued operation of the government and public participation during the COVID‐19 pandemic. This meeting can be accessed by: 1. Using the Zoom website https://us02web.zoom.us/j/89152715970 or App (Webinar ID 891 5271 5970) and using the tool to raise their hand in the Zoom platform when directed by the Chair to speak on an agenda item; OR 2. Calling 1.408.638.0968 or 1.669.900.6833, enter the Webinar ID 891 5271 5970, and pressing *9 to raise their hand to speak on an agenda item when directed by the Chair. The public will not be able to participate in the meeting in person. As always, members of the public can send written comments to the Commission prior to the meeting by commenting online at www.saratoga.ca.us/yc prior to the start of the meeting. These emails will be provided to the members of the Commission and will become part of the official record of the meeting. During the meeting the Chair will explain the process for members of the public to be recognized to offer public comment. Saratoga Youth Commission Agenda – October 25, 2022 – Page 2 of 4 In accordance with the Americans with Disabilities Act and the Governor’s Executive Order, if you need assistance to participate in this meeting due to a disability, please contact the City Clerk at bavrit@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The City will use its best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety. ROLL CALL REPORT ON POSTING OF THE AGENDA The agenda for this meeting was properly posted on October 22, 2022. ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Any member of the public may address the Youth Commission for up to three (3) minutes on matters not on the Agenda. The law generally prohibits the Youth Commission from discussing or taking action on such items. However, the Youth Commission can schedule the item for discussion at a future meeting. AGENDA ITEMS: 1. Youth Commission Minutes Recommended Action: Review and approve the draft minutes from the September 21, 2022 Special Meeting and the draft minutes from the September 27, 2022 Regular Meeting. 2. Recap Recent Events Recommended Action: Debrief the State of the City and the Pizza & Politics events. Share feedback on what went well, what could be improved and any additional ideas for future planning. 3. Joint Meeting Debrief Teen Social Recommended Action: Provide staff with direction based on the Youth Commission’s capacity and interest levels in scheduling a joint meeting with the Campbell and Cupertino’s teens to debrief their collaborative efforts this year in conjunction with a teen social. Alternatively, this could remain a simple joint meeting without the teen social. Saratoga Youth Commission Agenda – October 25, 2022 – Page 3 of 4 4. Committee Reports Recommended Action: Receive committee reports and updates. Begin committee reports with SED Talks and the community event that is coming up on November 6, 2022, the SEF 5k. 5. Tree Lighting Role Recommended Action: Receive verbal report from staff and discuss the role that the Youth Commission would be interested in based on Commission availability and City resources. Determine supply needs and schedule shifts for the Tree Lighting event that will be held on Friday, November 25th. 6. Fitness Challenge Recommended Action: Discuss options for the fitness challenge in the Spring of 2023. Determine committees as desired and evaluate options based on schedules and resources to ensure a successful event that will be safe and fun for all. 7. YAC Social Recommended Action: Provide staff with Commissioner availability to attend the YAC Social which will be held on Saturday, November 19th in Palo Alto. This is held annually to provide the teen leaders in the counties of San Francisco, San Mateo and Santa Clara an opportunity to learn from others and begin planning the YAC Attack Teen Conference that is held every other year. 8. Hybrid Meeting Recommended Action: Review the structure of hybrid meetings that will begin for the Youth Commission with their November 2022 regular meeting. 9. City Report Recommended Action: Receive verbal report from staff of any current or upcoming City efforts pertaining to the Youth Commission. Saratoga Youth Commission Agenda – October 25, 2022 – Page 4 of 4 10. Future Agenda Items Recommended Action: Review the agenda planner and consider agenda items for upcoming meetings. The next Regular Youth Commission meeting is scheduled for November 22, 2022. ADJOURNMENT CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT I, Kayla Nakamoto, Administrative Analyst for the City of Saratoga, declare that the foregoing agenda for the meeting of the Youth Commission was posted and available for review on October 22, 2022 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, California and on the City's website at www.saratoga.ca.us. Signed this 22nd day of October 2022 at Saratoga, California. Kayla Nakamoto, Administrative Analyst In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the Youth Commission by City staff in connection with this agenda, copies of materials distributed to the Youth Commission concurrently with the posting of the agenda, and materials distributed to the Youth Commission by staff after the posting of the agenda are available on the City Website at www.saratoga.ca.us. Following removal of State and local shelter in place orders these materials will be available for review in the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, California. In Compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk at bavrit@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The City will use its best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety. [28 CFR 35.102-35.104 ADA title II]