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Home My WebLink About12-06-2022 Youth Commission Special Meeting Agenda Saratoga Youth Commission Agenda – December 6, 2022 – Page 1 of 3 SARATOGA YOUTH COMMISSION SPECIAL MEETING DECEMBER 6, 2022 7:00 P.M. SPECIAL MEETING Saratoga City Hall, Linda Callon Conference Room · 13777 Fruitvale Avenue, Saratoga CA 95070 Participation Information The meeting will be held in-person and teleconference pursuant to amendments to the teleconference rules required by the Ralph M. Brown Act allowing teleconferencing during a proclaimed state of emergency when a local official has recommended social distancing. Members of the Commission and the public may participate in person at the location listed above on the agenda or via the Zoom platform using the information below. • Webinar URL: https://us02web.zoom.us/j/86809002837 • Webinar ID: 868 0900 2837 • Call In: 1.408.638.0968 or 1.669.900.6833 (enter the Webinar ID provided above when prompted) Written Communications Comments can be submitted in writing at www.saratoga.ca.us/yc. Written communications received prior the end of the comment period will be provided to the members of the committee and included in the agenda packet and/or supplemental meeting materials. Public Comment Members of the public may comment on any item for up to three (3) minutes. The amount of time for public comment may be reduced by the Chair or by action of the Commission. Public Comment will begin with speakers attending in-person first followed by those attending via Zoom. ROLL CALL REPORT ON POSTING OF THE AGENDA The agenda for this meeting was properly posted on December 3, 2022. ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Any member of the public may address the Youth Commission for up to three (3) minutes on matters not on the Agenda. The law generally prohibits the Youth Commission from discussing or Saratoga Youth Commission Agenda – December 6, 2022 – Page 2 of 3 taking action on such items. However, the Youth Commission can schedule the item for discussion at a future meeting. AGENDA ITEMS: 1. Youth Commission Minutes Recommended Action: Review and approve the minutes from the November 22, 2022 meeting. Draft Minutes 2. Recap Tree Lighting & Candy Cane Village Recommended Action: Debrief the Tree Lighting & Candy Cane Village events. Share feedback on what went well, what could be improved and any additional ideas for future planning. 3. SED Talks Committee Report Recommended Action: Receive committee report and update for the upcoming February 4, 2022 SED Talks event. Assign roles for the day of the event and confirm availability of the entire Commission. 4. Sports Competition Committee Report Recommended Action: Receive the committee report and provide ideas and direction as requested. All considerations should encompass and reflect the entirety of our youth in Saratoga. 5. Treasurer & Marketing Chair Report Recommended Action: Receive a verbal status report from the Youth Commission Treasurer and Marketing Chair. Provide any updates about upcoming Youth Commission work plan efforts and divide marketing and outreach roles amongst the Commissioners as needed. 6. Fitness Challenge: Committees & Timeline Recommended Action: Review and approve the recommended committees and timeline. Determine committees and schedule a special meeting in January to provide updates and committee requests. Each Commissioner is expected to attend the event, contribute an equal amount of effort to their assigned committee roles and meet various deadlines. Alternatively, the Commission may choose to scale the fitness challenge if the timeline is not feasible. Saratoga Youth Commission Agenda – December 6, 2022 – Page 3 of 3 7. Schedule Outline of Work Plan 2022/23 Recommended Action: Review & approve the outlined schedule for remaining 2022/23 Work Plan efforts. Memo 8. Future Agenda Items Recommended Action: Review the agenda planner and consider agenda items for upcoming meetings. The next Youth Commission meeting is scheduled for January 24, 2023. Agenda Planner ADJOURNMENT CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT I, Kayla Nakamoto, Administrative Analyst for the City of Saratoga, declare that the foregoing agenda for the meeting of the Youth Commission was posted and available for review on December 3, 2022 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, California and on the City's website at www.saratoga.ca.us. Signed this 3rd day of December 2022 at Saratoga, California. Kayla Nakamoto, Administrative Analyst In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the Youth Commission by City staff in connection with this agenda, copies of materials distributed to the Youth Commission concurrently with the posting of the agenda, and materials distributed to the Youth Commission by staff after the posting of the agenda are available on the City Website at www.saratoga.ca.us. Following removal of State and local shelter in place orders these materials will be available for review in the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, California. In Compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk at bavrit@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The City will use its best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety. [28 CFR 35.102-35.104 ADA title II]