HomeMy WebLinkAbout12-06-2022 Youth Commission Minutes
Saratoga Youth Commission Minutes – December 6, 2022 – Page 1 of 4
MINUTES
TUESDAY, DECEMBER 6, 2022
SARATOGA YOUTH COMMISSION
7:00 P.M. SPECIAL MEETING
Chair Hao called the Special Meeting to order at 7:08 PM
ROLL CALL
PRESENT: Xia, Zhao, Hao, Dharwadkar (virtual), Krishna (virtual), Henry (virtual), Chao, Jing
(virtual), Kelkar, McCormick (virtual), Singh (virtual).
ABSENT: NONE.
EXCUSED: NONE.
MEMBERS OF THE PUBLIC: Julie Chen.
AGENDA ITEMS:
1. Youth Commission Minutes
Recommended Action:
Review and approve the minutes from the November 22, 2022 meeting.
COMMISSIONER HENRY / COMMISSIONER KELKAR MOVED TO APPROVE THE
NOVEMBER 22, 2022 MEETING MINUTES WITH ADDITIONAL AMENDMENT IN
NUMBERING AT THE BEGINNING (DUPLICATE)
• PASSED 11-0
• AYES: Xia, Zhao, Hao, Dharwadkar (virtual), Krishna (virtual), Henry (virtual), Chao, Jing
(virtual), Kelkar, McCormick (virtual), Singh (virtual).
• ABSENT: NONE.
• EXCUSED: NONE.
• MEMBERS OF THE PUBLIC: NONE
2. Recap Tree Lighting & Candy Cane Village
Recommended Action:
Debrief the Tree Lighting & Candy Cane Village events. Share feedback on what
went well, what could be improved and any additional ideas for future planning.
• Lots of kids, didn’t run out of anything (only candy canes toward the end)
• Having a bigger table space would be nice (it was too crowded for so many kids doing
crafts)
• Distribute people better (ex. gingerbread man group didn’t have nearly enough
people but letters to Santa station was calm)
• Have a broom for cleaning up mess on the ground in the future
Saratoga Youth Commission Minutes – December 6, 2022 – Page 2 of 4
3. SED Talks Committee Report
Recommended Action:
Receive committee report and update for the upcoming February 4, 2022 SED Talks
event. Assign roles for the day of the event and confirm availability of the entire
Commission.
• Have many potential speakers already, will be getting yes/no responses from
speakers December 7, 2022.
• Speakers:
o Sierra club person (overview of local advocacy, especially water, definitely
confirmed)
o UC Berkley professor (No response as of now, good for runoff)
o WVCWA (willing to help/give speaker, help with outreach, need the logo on
advertisement material)
• opinions on adult vs. student speaker composition
o prefer 2 adults one student
o All speaker should have something interesting for the youth specifically
• Brainstormed names
o “in deep water”
o what are (water) those memes
o A bluer/clearer future
o water in five languages
• Possible prizes or viewing party snacks: gift card, free food (ex. donuts, etc.)
COMMISSION TOOK A BREAK STARTING AT 7:24 PM AND RESUMED MEETING AT 7:26 PM
4. Sports Competition Committee Report
Recommended Action:
Receive the committee report and provide ideas and direction as requested. All
considerations should encompass and reflect the entirety of our youth in Saratoga.
• Tentatively Sunday March 26, 2023 (likely full day, at least 5-6 hrs)
o first to 7, 11, 15 points (1-2 not 2-3), ~15 minute max
• Locations (ask schools/rent out courts):
o Saratoga High School
o Redwood Middle School
• Possible collaboration with other cities (could be a big event, so might need the extra
hands)
• Need 2-3 courts for 4-6 matches of 3 on 3 (with outdoor courts have to consider
weather)
• Important to get people to sign up (start marketing end of Feb., when the season is
just ending
o Make flier, posts, etc.
• Fundraising
o Tentative entry $10-$20, proceeds go to sustainability organization
Saratoga Youth Commission Minutes – December 6, 2022 – Page 3 of 4
o Also can have donation jar
▪ Spectator can bring suggested donation
• Prizes
o Would need to get at least 3 of them (one for each team member), ideally 9
prizes for first, second, third (recreational probably won’t get any prize)
• Drinks: Gatorade, Water
• Food
▪ Chips
▪ Protein bar
▪ fruit snacks
▪ gogo squeeze
▪ spam musubi
▪ cup of noodles
▪ candy
• Materials should be ready ~2 weeks in advance
COMMISSIONER XIA/COMMISSIONER ZHAO MOVED TO BRING ALL THE NEW
SUGGESTIONS TO THE BASKETBALL TOURNAMENT SUBCOMMITTEE AND HAVING THEM
MOVE FORWARD WITH IT
• PASSED 11-0
• AYES: Xia, Zhao, Hao, Dharwadkar (virtual), Krishna (virtual), Henry (virtual), Chao, Jing
(virtual), Kelkar, McCormick (virtual), Singh (virtual).
• ABSENT: NONE.
• EXCUSED: NONE.
• MEMBERS OF THE PUBLIC: NONE
5. Treasurer & Marketing Chair Report
Recommended Action:
Receive a verbal status report from the Youth Commission Treasurer and Marketing
Chair. Provide any updates about upcoming Youth Commission work plan efforts and
divide marketing and outreach roles amongst the Commissioners as needed.
• Treasurer still needs to plan first meeting
• Marketing chair has already set up
o ~2 weeks to make the flier for SED talks, basketball tournament
o Need 1-1.5 months before actual event (for PIO meetings, etc.), get it to her
latest Sunday night
6. Fitness Challenge: Committees & Timeline
Recommended Action:
Review and approve the recommended committees and timeline. Determine
committees and schedule a special meeting in January to provide updates and
Saratoga Youth Commission Minutes – December 6, 2022 – Page 4 of 4
committee requests. Each Commissioner is expected to attend the event, contribute
an equal amount of effort to their assigned committee roles and meet various
deadlines. Alternatively, the Commission may choose to scale the fitness challenge if
the timeline is not feasible.
• Rethinking fitness challenge subcommittee
• Zhao, Xia, Hao, Henry
• COMMISSIONER ZHAO/COMMISSIONER HENRY MOVE TO HAVE STAFF FIND AN
ALTERNATIVE TO THE COLOR DASH THAT IS SIMILAR TO TOGA TRAILS/MAKE IT
TO MUKO
o PASSED 9-0
• AYES: Xia, Zhao, Hao, Krishna (virtual), Henry (virtual), Chao, Jing (virtual),
Kelkar, McCormick (virtual).
• ABSENT: NONE.
• EXCUSED: NONE.
• MEMBERS OF THE PUBLIC: NONE
7. Schedule Outline of Work Plan 2022/23
Recommended Action:
Review & approve the outlined schedule for remaining 2022/23 Work Plan efforts.
8. Future Agenda Items
Recommended Action:
Review the agenda planner and consider agenda items for upcoming meetings. The
next Youth Commission meeting is scheduled for January 24, 2023.
CHAIR HAO ADJOURNED THE MEETING AT 9:32 PM
Minutes respectfully submitted:
Kayla Nakamoto, Administrative Analyst