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Home My WebLink About04-16-2025 City Council Agenda, amended 04-17-2025Saratoga City Council Meeting Agenda – April 16, 2025 - Page 1 of 5 SARATOGA CITY COUNCIL REGULAR MEETING APRIL 16, 2025 AMENDED AGENDA • 04/16/2025 CLOSED SESSION WRITTEN COMMUNICATIONS ADDED • 04/16/2025 ITEM 2.1 WRITTEN COMMUNICATIONS ADDED • 04/17/2025 ITEM 2.1 WRITTEN COMMUNICATIONS ADDED • 04/17/2025 ITEM 2.1 SUPPLEMENTAL MATERIAL ADDED Public Participation Information In accordance with Saratoga City Council’s Remote Public Participation Policy, members of the public may participate in these meetings in person at the locations listed below or via remote attendance (if applicable) using the Zoom information below. In the event remote participation technology is unexpectedly unavailable, the meeting will proceed in person without remote participation. Members of the public can view and participate in the 6:00 p.m. Closed Session by: 1. Attending the meeting in person at: • City Hall Linda Callon Conference Room, located at 13777 Fruitvale Avenue, Saratoga CA 95070 2. Accessing the meeting through Zoom: • Webinar URL: https://us02web.zoom.us/j/89527052458 • Webinar ID 895 2705 2458 • Call In: 1.408.638.0968 or 1.669.900.6833 (*6 to unmute; *9 to raise hand) Members of the public can view and participate in the 7:00 p.m. Regular Session by: 1. Attending the meeting in person at: • City Hall Linda Callon Conference Room located at 13777 Fruitvale Avenue, Saratoga CA 95070; OR 2. Accessing the meeting through Zoom • Webinar URL: https://us02web.zoom.us/j/81627041223 • Webinar ID: 816 2704 1223 OR • Call In: 1.408.638.0968 or 1.669.900.6833 (*6 to unmute; *9 to raise hand); OR 3. Viewing the meeting on Saratoga Community Access Television Channel 15 (Comcast Channel 15, AT&T UVerse Channel 99 and calling in following the direction above; OR 4. Viewing online at www.saratoga.ca.us/watch and calling in following the direction above. Written Communication Comments can be submitted in writing at www.saratoga.ca.us/comment. Written communications will be provided to the members of the City Council and included in the Agenda Packet and/or in supplemental meeting materials. Public Comment Members of the public may comment on any item for up to three (3) minutes. The amount of time for public comment may be reduced by the Mayor or by action of the City Council. Public Comment will begin with speakers attending in-person first followed by those attending via Zoom. Saratoga City Council Meeting Agenda – April 16, 2025 - Page 2 of 5 Meeting Recording Information In accordance with the Saratoga City Council’s Meeting Recording Policy, City Council Study Sessions, Joint Meetings, Joint Sessions, Commission Interviews, Retreats, meetings with the Planning Commission, and Regular Session Meetings are recorded and made available following the meeting on the City website. 6:00 PM CLOSED SESSION City Hall, Linda Callon Conference Room | 13777 Fruitvale Avenue, Saratoga, CA 95070 CONFERENCE WITH LABOR NEGOTIATORS (Gov’t Code 54957.6) Agency Designated Representatives: Matt Morley, Richard Taylor, Leslie Arroyo, Ryan Hinchman, Monica LaBossiere, Babette McKay, and Deanna Mouser Employee Organizations: Carpenters 46 Northern California Counties Conference Board, Local Union #2236, and the Saratoga Employee Association (SEA) affiliated with the American Federation of State, County and Municipal Employees (AFSCME). Supplemental Memo - Written Communications (added 04-16-2025) 7:00 PM REGULAR SESSION Civic Theater, Council Chambers | 13777 Fruitvale Avenue, Saratoga, CA 95070 PLEDGE OF ALLEGIANCE ROLL CALL REPORT ON POSTING OF THE AGENDA The agenda for this meeting was properly posted on April 10, 2025. REPORT FROM CLOSED SESSION ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Any member of the public may address the City Council on matters not on the Agenda. The law generally prohibits the City Council from discussing or taking action on such items. However, the Council may instruct staff accordingly. ANNOUNCEMENTS CEREMONIAL ITEMS Commendation for Planning Commissioner Razi Mohiuddin Recommended Action: Present Commendation to Planning Commissioner Razi Mohiuddin Commendation, Razi Mohiuddin Commendation for Planning Commissioner Jonathan "Jojo" Choi Recommended Action: Present Commendation to Planning Commissioner Jonathan "Jojo" Choi Commendation, Jonathan "Jojo" Choi Saratoga City Council Meeting Agenda – April 16, 2025 - Page 3 of 5 SPECIAL PRESENTATIONS United Way 211 Presentation Recommended Action: Receive report from United Way Bay Area. United Way 211 Presentation Catholic Charities presentation Recommended Action: Receive report from Catholic Charities. Catholic Charities of Santa Clara County Presentation 1. CONSENT CALENDAR The Consent Calendar contains routine items of business. Items in this section will be acted on in one motion, unless removed by the Mayor or a Council Member. Any member of the public may speak on an item on the Consent Calendar at this time, or request that the Mayor remove an item from the Consent Calendar for discussion. 1.1. City Council Meeting Minutes Recommended Action: Review and Approve the Minutes for the April 2, 2025, City Council Meeting. Staff Report Attachment A - Minutes for the April 2, 2025 City Council Meeting 1.2. Accounts Payable Check Registers Recommended Action: Review and accept the 03/26/2025 and 04/02/2025 accounts payable vendor payment check registers. Staff Report Attachment A - Check Register Reports Dated 03-26-2025 Attachment B - Check Register Reports Dated 04-02-2025 1.3. Citywide Document Scanning Services Agreement Recommended Action: Authorize the City Manager to execute an agreement with SyTech Solutions for citywide document scanning services for two years in the amount not-to-exceed $40,000. Staff Report Attachment A – Document Scanning Services RFP Attachment B – Agreement with SyTech Solutions 1.4. Planning Services Contracts for Staff Augmentation Recommended Action: Approve contracts in an amount not to exceed $200,000 for Planning Services Staff Augmentation and authorize the City Manager to execute the same. Staff Report Attachment A – Proposed Planning Services Contract – M-Group Attachment B – Proposed Planning Services Contract – Urban Planning Partners, Inc. Attachment C - Proposed Planning Services Contract – CSG Consultants, Inc. Attachment D – Proposed Planning Services Contract – Urban37, Inc. Attachment E – Proposed Planning Services Contract – 4Leaf, Inc. Saratoga City Council Meeting Agenda – April 16, 2025 - Page 4 of 5 2. GENERAL BUSINESS 2.1. Disaster Preparedness Next Steps Recommended Action: Receive report on additional Disaster Preparedness Next Steps. Staff Report Attachment A - Jurisdictional Disaster Preparedness Efforts Attachment B – N5 Sensor Quote Attachment C – N5 Proposed Saratoga Sensor Locations Attachment D - CWPP Priority Projects Attachment E – SCCFD 2025 WUI Enforced Safety Regulations Letter Example Attachment F - Disaster Preparedness PPT Supplemental Memo - Written Communications (added 04-16-2025) Supplemental Memo - Written Communications (added 04-17-2025) Supplemental Material Provided (added 04-17-2025) 3. PUBLIC HEARING 3.1. Resolution Amending the City’s Fee Schedule Effective July 1, 2025 Recommended Action: Adopt a Resolution amending changes to the City’s Fee Schedule effective July 1, 2025. Staff Report Attachment A - Resolution Amending the City's Fee Schedule Effective July 1, 2025 Exhibit A - Proposed Fee Schedule as of 07.01.2025 (Redlined) COUNCIL ASSIGNMENTS Council Assignments CITY COUNCIL ITEMS COUNCIL COMMUNICATIONS CITY MANAGER'S REPORT ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS ADJOURNMENT CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT I, Britt Avrit, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council was posted and available for review on April 10, 2025 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, California and on the City's website at www.saratoga.ca.us. Signed this 10th day of April 2025 at Saratoga, California. Britt Avrit, MMC, City Clerk Saratoga City Council Meeting Agenda – April 16, 2025 - Page 5 of 5 In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda, copies of materials distributed to the City Council concurrently with the posting of the agenda, and materials distributed to the City Council by staff after the posting of the agenda are available on the City website at www.saratoga.ca.us and are available for review in the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, California. In compliance with the Americans with Disabilities Act and the Governor’s Executive Order, if you need assistance to participate in this meeting, please contact the City Clerk at bavrit@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The City will use its best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety. [28 CFR 35.102-35.104 ADA title II]