The URL can be used to link to this page

Home My WebLink About05-07-2025 City Council Agenda, amended 05-15-2025Saratoga City Council Meeting Agenda – May 7, 2025 - Page 1 of 7 SARATOGA CITY COUNCIL REGULAR MEETING MAY 7, 2025 AMENDED AGENDA • 05/07/2025 ITEM 3.1 WRITTEN COMMUNICATIONS ADDED • 05/07/2025 ITEM 3.1 PRESENTATION SLIDES ADDED • 05/07/2025 ITEM 3.1 STAFF REPORT UPDATED • 05/07/2025 ITEM 3.1 ATTACHMENTS 1a AND 17a UPDATED • 05/08/2025 ITEM 3.1 SUPPLEMENTAL MEMO ADDED • 05/08/2025 ITEM 3.1 WRITTEN COMMUNICATIONS ADDED • 05/15/2025 ITEM 3.1 WRITTEN COMMUNICATIONS ADDED Public Participation Information In accordance with Saratoga City Council’s Remote Public Participation Policy, members of the public may participate in these meetings in person at the locations listed below or via remote attendance (if applicable) using the Zoom information below. In the event remote participation technology is unexpectedly unavailable, the meeting will proceed in person without remote participation. Members of the public can view and participate in the 7:00 p.m. Regular Session by: 1. Attending the meeting in person at: • City Hall Linda Callon Conference Room located at 13777 Fruitvale Avenue, Saratoga CA 95070; OR 2. Accessing the meeting through Zoom • Webinar URL: https://us02web.zoom.us/j/81627041223 • Webinar ID: 816 2704 1223 OR • Call In: 1.408.638.0968 or 1.669.900.6833 (*6 to unmute; *9 to raise hand); OR 3. Viewing the meeting on Saratoga Community Access Television Channel 15 (Comcast Channel 15, AT&T UVerse Channel 99 and calling in following the direction above; OR 4. Viewing online at www.saratoga.ca.us/watch and calling in following the direction above. Written Communication Comments can be submitted in writing via the Council Comments Form. Written communications will be provided to the members of the City Council and included in the Agenda Packet and/or in supplemental meeting materials. Public Comment Members of the public may comment on any item for up to three (3) minutes. The amount of time for public comment may be reduced by the Mayor or by action of the City Council. Public Comment will begin with speakers attending in-person first followed by those attending via Zoom. Meeting Recording Information In accordance with the Saratoga City Council’s Meeting Recording Policy, City Council Study Sessions, Joint Meetings, Joint Sessions, Commission Interviews, Retreats, meetings with the Planning Commission, and Regular Session Meetings are recorded and made available following the meeting on the City website. Saratoga City Council Meeting Agenda – May 7, 2025 - Page 2 of 7 7:00 PM REGULAR SESSION Civic Theater, Council Chambers | 13777 Fruitvale Avenue, Saratoga, CA 95070 PLEDGE OF ALLEGIANCE ROLL CALL REPORT ON POSTING OF THE AGENDA The agenda for this meeting was properly posted on May 2, 2025. ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Any member of the public may address the City Council on matters not on the Agenda. The law generally prohibits the City Council from discussing or taking action on such items. However, the Council may instruct staff accordingly. ANNOUNCEMENTS CEREMONIAL ITEM Proclamation Declaring May 2025 as Affordable Housing Month Recommended Action: Declare May 2025 as Affordable Housing Month May 2025 Affordable Housing Month 1. CONSENT CALENDAR The Consent Calendar contains routine items of business. Items in this section will be acted on in one motion, unless removed by the Mayor or a Council Member. Any member of the public may speak on an item on the Consent Calendar at this time, or request that the Mayor remove an item from the Consent Calendar for discussion. 1.1. City Council Meeting Minutes Recommended Action: Review and Approve the Minutes for the April 16, 2025, City Council Meeting. Staff Report Attachment A - Minutes for the April 16, 2025 City Council Meeting 1.2. Accounts Payable Check Registers Recommended Action: Review and accept the 04/09/2025, 04/18/2025, and 04/23/2025 accounts payable vendor payment check registers. Staff Report Attachment A - Check Register Reports Dated 04-09-2025 Attachment B - Check Register Reports Dated 04-18-2025 Attachment C - Check Register Reports Dated 04-23-2025 1.3. Treasurer’s Report for the Month Ended March 31, 2025 Recommended Action: Review and accept the Treasurer’s Report for the month ended March 31, 2025. Staff Report Saratoga City Council Meeting Agenda – May 7, 2025 - Page 3 of 7 1.4. Authorization to Write Off Bad Debt Recommended Action: Authorize write off bad debt totaling $3,197.00 as of March 31, 2025. Staff Report Attachment A - TJ Zebra Dumpster Invoice 1.5. Amended and Restated Funding Agreement with Santa Clara Valley Transportation Authority (VTA) for the 2016 Measure B Bicycle & Pedestrian Education and Encouragement Program Recommended Action: Authorize the City Manager to execute this Amended and Restated Funding Agreement with Santa Clara Valley Transportation Authority (VTA) for the 2016 Measure B Bicycle & Pedestrian Education and Encouragement Program. Staff Report Attachment A- Funding Agreement 1.6. New PG&E Easement in Parking District #1, East of 4th Street Recommended Action: Approve a Grant of Easement Deed for an electric line easement to PG&E within APN 503- 24-016 in Parking District #1, east of 4th Street. Staff Report Attachment A - Grant of Easement Deed 1.7. Landscaping and Lighting Assessment District LLA-1; Preliminary Approval of Engineer's Report and Adoption of Resolution of Intention for FY 2025-26 for Annexation of New Zone (Carnelian Glen - Zone 33A) to the City of Saratoga Landscaping and Lighting Assessment District, LLA-1 Recommended Actions: 1. Adopt the Resolution granting preliminary approval of the Engineer's Report for FY 25- 26 for the annexation of New Zone (Carnelian Glen – Zone 33A) into the Landscaping and Lighting Assessment District LLA-1. 2. Adopt the Resolution of Intention. Staff Report Attachment A - Resolution of Preliminary Approval of Engineer's Report Attachment B - Resolution of Intention Attachment C - Engineer’s Report 1.8. Landscaping and Lighting Assessment District LLA-1; Preliminary Approval of Engineer's Report and Adoption of Resolution of Intention for FY 2025-26 for Annexation of New Zone (Foothill Elementary - Zone 52) to the City of Saratoga Landscaping and Lighting Assessment District, LLA-1. Recommended Actions: 1. Adopt the Resolution granting preliminary approval of the Engineer's Report for FY 25- 26 for the annexation of New Zone (Foothill Elementary – Zone 52) into the Landscaping and Lighting Assessment District LLA-1. 2. Adopt the Resolution of Intention. Staff Report Attachment A - Resolution of Preliminary Approval of Engineer's Report Attachment B - Resolution of Intention Attachment C - Engineer’s Report Saratoga City Council Meeting Agenda – May 7, 2025 - Page 4 of 7 1.9. Landscaping and Lighting Assessment District LLA-1; Preliminary Approval of Engineer's Report and Adoption of Resolution of Intention for FY 2025-26 for Annexation of New Zone (McCoy Berwick - Zone 49) to the City of Saratoga Landscaping and Lighting Assessment District, LLA-1. Recommended Actions: 1. Adopt the Resolution granting preliminary approval of the Engineer's Report for FY 25- 26 for the annexation of New Zone (McCoy Berwick – Zone 49) into the Landscaping and Lighting Assessment District LLA-1. 2. Adopt the Resolution of Intention. Staff Report Attachment A - Resolution of Preliminary Approval of Engineer's Report Attachment B - Resolution of Intention Attachment C - Engineer’s Report 1.10. Landscaping and Lighting Assessment District LLA-1; Preliminary Approval of Engineer's Report and Adoption of Resolution of Intention for FY 2025-26 for Annexation of New Zone (Mt Eden Estates - Zone 50) to the City of Saratoga Landscaping and Lighting Assessment District, LLA-1. Recommended Actions: 1. Adopt the Resolution granting preliminary approval of the Engineer's Report for FY 25- 26 for the annexation of New Zone (Mt Eden Estates – Zone 50) into the Landscaping and Lighting Assessment District LLA-1. 2. Adopt the Resolution of Intention. Staff Report Attachment A - Resolution of Preliminary Approval of Engineer's Report Attachment B - Resolution of Intention Attachment C - Engineer’s Report 1.11. Landscaping and Lighting Assessment District LLA-1; Preliminary Approval of Engineer's Report and Adoption of Resolution of Intention for FY 2025-26 for Annexation of New Zone (Thelma West - Zone 51) to the City of Saratoga Landscaping and Lighting Assessment District, LLA-1. Recommended Actions: 1. Adopt the Resolution granting preliminary approval of the Engineer's Report for FY 25- 26 for the annexation of New Zone (Thelma West – Zone 51) into the Landscaping and Lighting Assessment District LLA-1. 2. Adopt the Resolution of Intention. Staff Report Attachment A - Resolution of Preliminary Approval of Engineer's Report Attachment B - Resolution of Intention Attachment C - Engineer’s Report Saratoga City Council Meeting Agenda – May 7, 2025 - Page 5 of 7 1.12. Landscaping and Lighting Assessment District LLA-1; Preliminary Approval of Engineer's Report and Adoption of Resolution of Intention for FY 2025-26 Recommended Actions: 1. Adopt the Resolution granting preliminary approval of the Engineer's Report for FY 25- 26 for renewing the Landscaping and Lighting Assessment District LLA-1. 2. Adopt the Resolution of Intention. Staff Report Attachment A - Resolution of Preliminary Approval of Engineer's Report Attachment B - Resolution of Intention Attachment C - Engineer’s Report 1.13. Resolution to Adopt Tentative Agreement for 2025-2027 Wage Reopener as a Side Letter Agreement to the 2023-2027 Memorandum of Understanding for the Carpenters 46 Northern California Counties Conference Board on behalf of the Northern California Carpenters Regional Council ("UNION") Recommended Action: Approve the proposed Tentative Agreement for 2025-2027 wage reopener and adopt the Resolution to implement this agreement as a side letter to the existing 2023-2027 Memorandum of Understanding (MOU) with the Carpenters 46 Northern California Counties Conference Board on behalf of the Northern California Carpenters Regional Council ("UNION") for the period of July 1, 2025, to June 30, 2027. Staff Report Attachment A - UNION MOU Resolution Attachment B - Tentative Agreement for 2025 2027 Wage Reopener as a Side Letter Agreement 1.14. Amend City Financial Policies Recommended Action: Review and approve updates to the City’s financial policies. Staff Report Attachment A – Recommended Updates to City Financial Policies 2. GENERAL BUSINESS 2.1. Fiscal Year 2025/26 Community Event Grant Program Competitive Allocations Recommended Action: Review Community Event Grant Program Competitive applications and provide staff with direction on competitive funding recipients and allocations for Fiscal Year 2025/26. Staff Report Attachment A - Community Event Program Competitive Applications FY 2025-26 Attachment B - AABC presentation Attachment C - Experience Excellent Events Attachment D - Girl Scouts of Northern California Service Unit 618 Attachment E - Innovart Foundation Attachment F - Saratoga MSET Robotics Attachment G - St. Archangel Michael Serbian Orthodox Church Saratoga City Council Meeting Agenda – May 7, 2025 - Page 6 of 7 3. PUBLIC HEARING 3.1. House Family Vineyards (Application PCUP18-003/GEO19-0023/ARB19- 0019/ENV21-0011; Old Oak Way (APNs 503-15-075, 503-15-079, 503-15-081, 503-15- 082, and 503-15-083). Recommended Actions: 1. Adopt the Resolution certifying the Final EIR, adopting a Statement of Overriding Considerations, and adopting a Mitigation Monitoring and Reporting Program for the Project. 2. Adopt the Resolution approving (i) a Conditional Use Permit (PCUP18-0003) and Design Review approval for the winery operation and winery facilities including the tasting room/area, underground wine storage cave, fire access road, secondary access road, and winery parking area shown in the Project Plans, dated August 15, 2024 and included as Exhibit B, and subject to the Conditions of Approval included as Exhibit A to the Resolution and (ii) an Open Space Easement exchange to replace 6,050 square feet of an existing 106,004 square foot open space easement on Parcel B with a larger 15,129 square foot area in a different location on the same parcel. Staff Report (amended 5-6-25) Attachment 1 - Resolution Certifying the Final EIR 1a. CEQA Findings (revised 5-6-25) 1b. Mitigation Monitoring and Reporting Program (Exhibit B) Attachment 2 - Resolution Approving Conditional Use Permit with Design Review (includes Exhibit A - Conditions of Approval) 2a. Project Plans, dated 8/15/2024 (Exhibit B) Attachment 3 - Draft EIR (link) Attachment 4 - Final EIR (link) Attachment 5 - City Arborist Approval dated 1/10/2024 Attachment 6 - Engineering Approval dated 4/29/2020 Attachment 7 - Geotechnical Peer Review dated 1/24/2023 Attachment 8 - Geotechnical Peer Review dated 9/19/2023 Attachment 9 - SCC Fire Department Plan Review Comments dated 9/23/2024 Attachment 10 - SCC Fire Department Plan Review Comments dated 9/26/2024 Attachment 11 - EIR comment letter dated 3252025 Attachment 12 - Response to EIR comment letter dated 3-25-2025 Attachment 13 - 4-9-25 Planning Commission Agenda Packet, including public comments Attachment 14 - Public Comments, through 5-2-2025 Attachment 15 - Annotated HFV Scope of Operations Attachment 16 - Financial Impacts of EIR Alternatives prepared by Applicant dated 4/18/2025 Attachment 17 - Alternative City Council Resolution Certifying the Final EIR 17a. Alternative CEQA Findings (revised 5-6-25) 17b. Alternative Mitigation Monitoring and Reporting Program (Exhibit B) Supplemental Memo - Item 3.1 Written Communications (added 05-07-2025) Presentation Slides (added 05-07-2025) Supplemental Memo - (added 05-08-2025) Supplemental Memo - Written Communications (added 05-08-2025) Supplemental Memo - Written Communications (added 05-15-2025) COUNCIL ASSIGNMENTS Council Assignments Saratoga City Council Meeting Agenda – May 7, 2025 - Page 7 of 7 CITY COUNCIL ITEMS COUNCIL COMMUNICATIONS CITY MANAGER'S REPORT ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS ADJOURNMENT CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT I, Britt Avrit, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council was posted and available for review on May 2, 2025 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, California and on the City's website at www.saratoga.ca.us. Signed this 2nd day of May 2025 at Saratoga, California. Britt Avrit, MMC, City Clerk In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda, copies of materials distributed to the City Council concurrently with the posting of the agenda, and materials distributed to the City Council by staff after the posting of the agenda are available on the City website at www.saratoga.ca.us and are available for review in the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, California. In compliance with the Americans with Disabilities Act and the Governor’s Executive Order, if you need assistance to participate in this meeting, please contact the City Clerk at bavrit@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The City will use its best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety. [28 CFR 35.102-35.104 ADA title II]