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Home My WebLink About06-04-2025 City Council Agenda, amended 06-05-2025Saratoga City Council Meeting Agenda – June 4, 2025 - Page 1 of 6 SARATOGA CITY COUNCIL REGULAR MEETING JUNE 4, 2025 AMENDED AGENDA • 06/03/2025 JOINT SESSION ITEM PRESENTATION SLIDES ADDED • 06/03/2025 ITEM 2.1 SUPPLEMENTAL MEMO ADDED • 06/03/2025 ITEM 2.3 PRESENTATION SLIDES ADDED • 06/03/2025 ITEM 3.1 PRESENTATION SLIDES ADDED • 06/03/2025 ITEM 3.1 WRITTEN COMMUNICATIONS ADDED • 06/04/2025 CLOSED SESSION WRITTEN COMMUNICATIONS ADDED • 06/04/2025 ITEM 2.3 WRITTEN COMMUNICATIONS ADDED • 06/05/2025 JOINT SESSION ADDITIONAL MATERIAL ADDED • 06/05/2025 ITEM 2.3 WRITTEN COMMUNICATIONS ADDED Public Participation Information In accordance with Saratoga City Council’s Remote Public Participation Policy, members of the public may participate in these meetings in person at the locations listed below or via remote attendance (if applicable) using the Zoom information below. In the event remote participation technology is unexpectedly unavailable, the meeting will proceed in person without remote participation. Members of the public can view and participate in the 5:00 p.m. Closed Session by: 1. Attending the meeting in person at: • City Hall Linda Callon Conference Room, located at 13777 Fruitvale Avenue, Saratoga CA 95070 OR • 700 Commons Way, Bridgewater NJ 08807; OR 2. Accessing the meeting through Zoom: • Webinar URL: https://us02web.zoom.us/j/89527052458 • Webinar ID 895 2705 2458 OR • Call In: 1.408.638.0968 or 1.669.900.6833 (*6 to unmute; *9 to raise hand) Members of the public can view and participate in the 6:00 p.m. Joint Session by: 1. Attending the meeting in person at: • City Hall Linda Callon Conference Room, located at 13777 Fruitvale Avenue, Saratoga CA 95070; OR • 700 Commons Way, Bridgewater NJ 08807; OR 2. Accessing the meeting through Zoom • Webinar URL: https://us02web.zoom.us/j/88482254658 • Webinar ID 884 8225 4658 OR • Calling 1.408.638.0968 or 1.669.900.6833 (*6 to unmute; *9 to raise hand); Members of the public can view and participate in the 7:00 p.m. Regular Session by: 1. Attending the meeting in person at: Saratoga City Council Meeting Agenda – June 4, 2025 - Page 2 of 6 • Saratoga Civic Theater, Council Chambers located at 13777 Fruitvale Avenue, Saratoga CA 95070; OR • 700 Commons Way, Bridgewater NJ 08807; OR 2. Accessing the meeting through Zoom • Webinar URL: https://us02web.zoom.us/j/81627041223 • Webinar ID: 816 2704 1223 OR • Call In: 1.408.638.0968 or 1.669.900.6833 (*6 to unmute; *9 to raise hand); OR 3. Viewing the meeting on Saratoga Community Access Television Channel 15 (Comcast Channel 15, AT&T UVerse Channel 99 and calling in following the direction above; OR 4. Viewing online at www.saratoga.ca.us/watch and calling in following the direction above. Written Communication Comments can be submitted in writing via the Council Comments Form. Written communications will be provided to the members of the City Council and included in the Agenda Packet and/or in supplemental meeting materials. Public Comment Members of the public may comment on any item for up to three (3) minutes. The amount of time for public comment may be reduced by the Mayor or by action of the City Council. Public Comment will begin with speakers attending in-person first followed by those attending via Zoom. Meeting Recording Information In accordance with the Saratoga City Council’s Meeting Recording Policy, City Council Study Sessions, Joint Meetings, Joint Sessions, Commission Interviews, Retreats, meetings with the Planning Commission, and Regular Session Meetings are recorded and made available following the meeting on the City website. 5:00 PM CLOSED SESSION City Hall, Linda Callon Conference Room | 13777 Fruitvale Avenue, Saratoga, CA 95070; 700 Commons Way, Bridgewater NJ 08807 CONFERENCE WITH LABOR NEGOTIATORS (Gov’t Code 54957.6) Agency Designated Representatives: Matt Morley, Richard Taylor, and Deanna Mouser Unrepresented Employees: All Supplemental Memo - Written Communications (added 06-04-2025) 6:00 PM JOINT SESSION City Hall, Linda Callon Conference Room | 13777 Fruitvale Avenue, Saratoga, CA 95070; 700 Commons Way, Bridgewater NJ 08807 Joint Session with Saratoga Historical Foundation Recommended Action: Receive updates from Saratoga Historical Foundation. Presentation Slides (added 06-03-2025) Additional Materials (added 06-05-2025) 7:00 PM REGULAR SESSION Saratoga Civic Theater, Council Chambers | 13777 Fruitvale Avenue, Saratoga, CA 95070; 700 Commons Way, Bridgewater NJ 08807 Saratoga City Council Meeting Agenda – June 4, 2025 - Page 3 of 6 PLEDGE OF ALLEGIANCE ROLL CALL REPORT ON POSTING OF THE AGENDA The agenda for this meeting was properly posted on May 30, 2025. REPORT FROM CLOSED SESSION REPORT FROM JOINT SESSION ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Any member of the public may address the City Council on matters not on the Agenda. The law generally prohibits the City Council from discussing or taking action on such items. However, the Council may instruct staff accordingly. ANNOUNCEMENTS CEREMONIAL ITEMS Youth Commission Year-End Presentation Recommended Action: Receive presentation. Saratoga Youth Commission End of Year Presentation 2025 Youth Commission Certificates of Appreciation Recommended Action: Present Certificates to Youth Commissioners. Youth Commission Certificates Appointment of Youth Commissioners Recommended Action: Adopt the Resolution appointing Sonia Agarwal, Aarav Anand, Kevin Chen, Alexis Chiu and Alyssa Lee to the Youth Commission and direct the City Clerk to administer the Oath of Office. Staff Report Attachment A - Resolution, Youth Commission Appointments 1. CONSENT CALENDAR The Consent Calendar contains routine items of business. Items in this section will be acted on in one motion, unless removed by the Mayor or a Council Member. Any member of the public may speak on an item on the Consent Calendar at this time, or request that the Mayor remove an item from the Consent Calendar for discussion. 1.1. City Council Meeting Minutes Recommended Action: Review and Approve the Minutes for the May 21, 2025, City Council Meeting. Staff Report Attachment A - Minutes for the May 21, 2025 City Council Meeting Saratoga City Council Meeting Agenda – June 4, 2025 - Page 4 of 6 1.2. Accounts Payable Check Registers Recommended Action: Review and accept the 05/15/2025 and 05/21/2025 accounts payable vendor payment check registers. Staff Report Attachment A - Check Register Reports Dated 05-15-2025 Attachment B - Check Register Reports Dated 05-21-2025 1.3. Treasurer’s Report for the Month Ended April 30, 2025 Recommended Action: Review and accept the Treasurer’s Report for the month ended April 30, 2025. Staff Report 1.4. Ordinance Amending the Saratoga Municipal Code Article 7-45 (Commercial Property Maintenance) Recommended Action: Waive reading and adopt an ordinance amending Article 7-45 (Commercial Property Maintenance) of the Saratoga Municipal Code concerning Vacant Storefronts. Staff Report Attachment A – Ordinance Amending Article 7-45 of the Saratoga City Code Concerning Commercial Property Maintenance 2. GENERAL BUSINESS 2.1. Los Gatos-Saratoga Community Education and Recreation Second Amended Lease and Park Reservation Management Service Agreement Recommended Action: Authorize the City Manager to execute the second amended lease agreement with Los Gatos-Saratoga Community Education and Recreation, as well as a revised service agreement for parks reservation management. Staff Report Attachment A – Revised Lease Agreement Attachment B – Parks Reservation Management Service Agreement Supplemental Memo - (added 06-03-2025) 2.2. Successful Aging Solutions & Community Consulting Third Amended Lease Agreement Recommended Action: Authorize the City Manager to execute the third amended lease agreement with Successful Aging Solutions & Community Consulting. Staff Report Attachment A – Third amended Lease Agreement Saratoga City Council Meeting Agenda – June 4, 2025 - Page 5 of 6 2.3. Mills Act Agreement Non-Renewals Recommended Action: 1. Adopt the Resolution adopting a Notice of Non-Renewal for the 11995 Walbrook Drive Mills Act Agreement. 2. Adopt the Resolution adopting a Notice of Non-Renewal for the 14065 Saratoga Avenue Mills Act Agreement. Staff Report Attachment A – Resolution for 11995 Walbrook Drive Attachment B – Resolution for 14065 Saratoga Avenue Attachment C – Resolution 24-019 – Mills Act Program Update Attachment D – Updated 10-year Maintenance Plans, received by September 26, 2024 Attachment E – Mills Act Historic Preservation Agreement – 11995 Walbrook Drive Attachment F – Correspondence from 11995 Walbrook Drive property owner Attachment G – Updated 10-year Maintenance Plan, 11995 Walbrook Drive, received May 5, 2025 Attachment H – Mills Act Historic Preservation Agreement – 14065 Saratoga Avenue Presentation Slides (added 06-03-2025) Supplemental Memo - Written Communications (added 06-04-2025) Supplemental Memo - Written Communications (added 06-05-2025) 3. PUBLIC HEARING 3.1. Ordinance Updating State Fire Hazard Severity Zone Designations Recommended Action: Introduce and waive first reading of an ordinance to designate Fire Hazard Severity Zones. Staff Report Attachment A – 2025 Local Responsibility Area Fire Hazard Severity Zones Map Attachment B – Fire Hazard Severity Zones FAQ Attachment C – Insurance Commissioner Q&A Attachment D – Comments received Attachment E – 2025 Fire Hazard Severity Zone Ordinance Presentation Slides (added 06-03-2025) Supplemental Memo - Written Communications (added 06-03-2025) COUNCIL ASSIGNMENTS Council Assignments CITY COUNCIL ITEMS COUNCIL COMMUNICATIONS CITY MANAGER'S REPORT ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS ADJOURNMENT Saratoga City Council Meeting Agenda – June 4, 2025 - Page 6 of 6 CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT I, Britt Avrit, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council was posted and available for review on May 30, 2025 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, California and on the City's website at www.saratoga.ca.us. Signed this 30th day of May 2025 at Saratoga, California. Britt Avrit, MMC, City Clerk In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda, copies of materials distributed to the City Council concurrently with the posting of the agenda, and materials distributed to the City Council by staff after the posting of the agenda are available on the City website at www.saratoga.ca.us and are available for review in the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, California. In compliance with the Americans with Disabilities Act and the Governor’s Executive Order, if you need assistance to participate in this meeting, please contact the City Clerk at bavrit@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The City will use its best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety. [28 CFR 35.102-35.104 ADA title II]