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Home My WebLink About06-18-2025 City Council Agenda, amended 06-19-2025Saratoga City Council Meeting Agenda – June 18, 2025 - Page 1 of 5 SARATOGA CITY COUNCIL REGULAR MEETING JUNE 18, 2025 AMENDED AGENDA • 06/18/2025 ITEM 1.5 WRITTEN COMMUNICATIONS ADDED • 06/18/2025 ITEM 3.1 WRITTEN COMMUNICATIONS ADDED • 06/19/2025 ITEM 1.5 WRITTEN COMMUNICATIONS ADDED Public Participation Information In accordance with Saratoga City Council’s Remote Public Participation Policy, members of the public may participate in these meetings in person at the locations listed below or via remote attendance (if applicable) using the Zoom information below. In the event remote participation technology is unexpectedly unavailable, the meeting will proceed in person without remote participation. Members of the public can view and participate in the 6:00 p.m. Joint Session by: 1. Attending the meeting in person at: • City Hall Linda Callon Conference Room, located at 13777 Fruitvale Avenue, Saratoga CA 95070; OR 2. Accessing the meeting through Zoom • Webinar URL: https://us02web.zoom.us/j/88482254658 • Webinar ID 884 8225 4658 OR • Calling 1.408.638.0968 or 1.669.900.6833 (*6 to unmute; *9 to raise hand); Members of the public can view and participate in the 7:00 p.m. Regular Session by: 1. Attending the meeting in person at: • Saratoga Civic Theater, Council Chambers located at 13777 Fruitvale Avenue, Saratoga CA 95070; OR 2. Accessing the meeting through Zoom • Webinar URL: https://us02web.zoom.us/j/81627041223 • Webinar ID: 816 2704 1223 OR • Call In: 1.408.638.0968 or 1.669.900.6833 (*6 to unmute; *9 to raise hand); OR 3. Viewing the meeting on Saratoga Community Access Television Channel 15 (Comcast Channel 15, AT&T UVerse Channel 99 and calling in following the direction above; OR 4. Viewing online at www.saratoga.ca.us/watch and calling in following the direction above. Written Communication Comments can be submitted in writing via the Council Comments Form. Written communications will be provided to the members of the City Council and included in the Agenda Packet and/or in supplemental meeting materials. Public Comment Members of the public may comment on any item for up to three (3) minutes. The amount of time for public comment may be reduced by the Mayor or by action of the City Council. Public Comment will begin with speakers attending in-person first followed by those attending via Zoom. Saratoga City Council Meeting Agenda – June 18, 2025 - Page 2 of 5 Meeting Recording Information In accordance with the Saratoga City Council’s Meeting Recording Policy, City Council Study Sessions, Joint Meetings, Joint Sessions, Commission Interviews, Retreats, meetings with the Planning Commission, and Regular Session Meetings are recorded and made available following the meeting on the City website. 6:00 PM JOINT SESSION City Hall, Linda Callon Conference Room | 13777 Fruitvale Avenue, Saratoga, CA 95070 Joint Session with West Valley Mission Community College District Leadership Recommended Action: Receive updates from West Valley Mission Community College District Leadership. 7:00 PM REGULAR SESSION Saratoga Civic Theater, Council Chambers | 13777 Fruitvale Avenue, Saratoga, CA 95070 PLEDGE OF ALLEGIANCE ROLL CALL REPORT ON POSTING OF THE AGENDA The agenda for this meeting was properly posted on June 12, 2025. REPORT FROM JOINT SESSION ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Any member of the public may address the City Council on matters not on the Agenda. The law generally prohibits the City Council from discussing or taking action on such items. However, the Council may instruct staff accordingly. ANNOUNCEMENTS SPECIAL PRESENTATION Sheriff's Office Safety Update Recommended Action: Receive presentation Sheriff's Office Safety Update 1. CONSENT CALENDAR The Consent Calendar contains routine items of business. Items in this section will be acted on in one motion, unless removed by the Mayor or a Council Member. Any member of the public may speak on an item on the Consent Calendar at this time, or request that the Mayor remove an item from the Consent Calendar for discussion. 1.1. City Council Meeting Minutes Recommended Action: Review and Approve the Minutes for the June 4, 2025, City Council Meeting. Staff Report Attachment A - Minutes for the June 4, 2025 City Council Meeting Saratoga City Council Meeting Agenda – June 18, 2025 - Page 3 of 5 1.2. Accounts Payable Check Registers Recommended Action: Review and accept the 05/28/2025 and 06/04/2025 accounts payable vendor payment check registers. Staff Report Attachment A - Check Register Reports Dated 05-28-2025 Attachment B - Check Register Reports Dated 06-04-2025 1.3. Transportation Development Act (TDA) Article 3 Application for the Saratoga Avenue Walkway Project Recommended Action: Adopt the Resolution supporting the Metropolitan Transportation Commission’s Transportation Development Act Article 3 Pedestrian/Bicycle Grant Application for the Saratoga Avenue Walkway Project. Staff Report Attachment A - Resolution 1.4. Final Map Approval for Two Lots Located at 20199 Guava Court Recommended Action: Adopt the Resolution granting final map approval of parcel map application No. ULS23- 0006 for two lots located at 20199 Guava Court (APN: 386-54-037 and 386-54-017). Staff Report Attachment A - Resolution Granting Final Map Approval Attachment B - Site Map Attachment C - Parcel Map 1.5. Ordinance Updating State Fire Hazard Severity Zone Designations Recommended Action: Waive reading and adopt an ordinance to designate Fire Hazard Severity Zones. Staff Report Attachment A – 2025 Fire Hazard Severity Zone Ordinance Attachment B – Public Comments Supplemental Memo - Written Communications (added 06-18-2025) Supplemental Memo - Written Communications (added 06-19-2025) 1.6. Resolution Establishing the Appropriations Limit for Fiscal Year 2025-26 Recommended Action: Adopt the Resolution establishing the City’s appropriations limit for Fiscal Year 2025-26. Staff Report Attachment A - Appropriations Limit Resolution Attachment B - California Department of Finance Price Factor, May 2025. 1.7. Resolution to Establish the FY 2025-26 Property Tax Levy for the Arrowhead Community Facility District 2018 Bond Debt Service Recommended Action: Adopt the Resolution that sets the Fiscal Year 2025-26 property tax levy rate for the Arrowhead Community Facility District’s (CFD) 2018 Bond's debt service payment at $6,000 per parcel for the remaining eighteen (18) participating property owners. Staff Report Attachment A - Arrowhead Tax Levy Resolution Saratoga City Council Meeting Agenda – June 18, 2025 - Page 4 of 5 1.8. Budget Adoption for the Fiscal Year Beginning July 1, 2025 Recommended Action: Adopt the Resolution approving the City’s Budget for the fiscal year beginning July 1, 2025. Staff Report Attachment A - Budget Adoption Resolution 2025-26 Attachment B - 2025-26 Budget Book 1.9. Amend City Financial Policies Recommended Action: Review and approve updates to the City’s financial policies. Staff Report Attachment A - Recommended Updates to City Financial Polices 1.10. Resolution to Establish Fiscal Year 2025-26 Tax Levy Rate for the Library Series 2011 General Obligation Bonds Debt Service Recommended Action: Adopt the Resolution establishing the Fiscal Year 2025-26 Tax Levy Rate for the Library Series 2011 General Obligation Bonds Debt Service at $0.0036 per $100 of Secured Assessed Value. Staff Report Attachment A - Go Bond Tax Levy Resolution Attachment B - Series 2011 General Obligation Bonds Debt Service Schedule 1.11. Resolution Updating Unrepresented Employees' Compensation and Terms of Employment Recommended Action: Adopt the Resolution updating the compensation and terms of employment for Unrepresented Employees. Staff Report Attachment A – Resolution Approving Compensation and Terms of Employment Attachment B – Changes to Compensation and Terms of Employment (Redline) 2. PUBLIC HEARING 2.1. Landscaping & Lighting Assessment District LLA-1 - Public Hearing, Approval of Engineer’s Report, and Confirmation of Assessments for FY 25-26. Recommended Action: Conduct the public hearing and following consideration of public comments adopt the Resolution Ordering the Improvements and Confirming the Diagram and Assessments for FY 25-26. Staff Report Attachment A - Resolution Attachment B Engineer's Report Saratoga City Council Meeting Agenda – June 18, 2025 - Page 5 of 5 3. GENERAL BUSINESS 3.1. Mayor Rotation Policy Discussion Recommended Action: Discuss the Mayor Rotation Policy with possible direction to staff. Staff Report Attachment A - City Council Resolution 10-002, Mayoral Rotation Policy Attachment B - Mayoral Rotation History Attachment C - Santa Clara City Rotation Processes Attachment D - Election Results 1990-2022 Supplemental Memo - Written Communications (added 06-18-2025) COUNCIL ASSIGNMENTS Council Assignments CITY COUNCIL ITEMS COUNCIL COMMUNICATIONS CITY MANAGER'S REPORT CITY ATTORNEY'S REPORT ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS ADJOURNMENT CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT I, Britt Avrit, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council was posted and available for review on June 12, 2025 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, California and on the City's website at www.saratoga.ca.us. Signed this 12th day of June 2025 at Saratoga, California. Britt Avrit, MMC, City Clerk In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda, copies of materials distributed to the City Council concurrently with the posting of the agenda, and materials distributed to the City Council by staff after the posting of the agenda are available on the City website at www.saratoga.ca.us and are available for review in the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, California. In compliance with the Americans with Disabilities Act and the Governor’s Executive Order, if you need assistance to participate in this meeting, please contact the City Clerk at bavrit@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The City will use its best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety. [28 CFR 35.102-35.104 ADA title II]