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Home My WebLink About09-03-2025 City Council Agenda, amended 09-03-2025Saratoga City Council Meeting Agenda – September 3, 2025 - Page 1 of 5 SARATOGA CITY COUNCIL REGULAR MEETING SEPTEMBER 3, 2025 AMENDED AGENDA • 08/29/2025 COMMISSION INTERVIEW REMOVED • 09/03/2025 JOINT SESSION PRESENTATION SLIDES ADDED • 09/03/2025 ITEM 1.8 WRITTEN COMMUNICATIONS ADDED • 09/03/2025 ITEM 2.1 PRESENTATION SLIDES ADDED Public Participation Information In accordance with Saratoga City Council’s Remote Public Participation Policy, members of the public may participate in these meetings in person at the locations listed below or via remote attendance (if applicable) using the Zoom information below. In the event remote participation technology is unexpectedly unavailable, the meeting will proceed in person without remote participation. Members of the public can view and participate in the 5:00 p.m. Closed Session by: 1. Attending the meeting in person at: • City Hall Linda Callon Conference Room, located at 13777 Fruitvale Avenue, Saratoga CA 95070 OR 2. Accessing the meeting through Zoom: • Webinar URL: https://us02web.zoom.us/j/89527052458 • Webinar ID 895 2705 2458 OR • Call In: 1.408.638.0968 or 1.669.900.6833 (*6 to unmute; *9 to raise hand) Members of the public can view and participate in the 6:00 p.m. Joint Session by: 1. Attending the meeting in person at: • City Hall Linda Callon Conference Room located at 13777 Fruitvale Avenue, Saratoga CA 95070; OR 2. Accessing the meeting through Zoom • Webinar URL: https://us02web.zoom.us/j/88482254658 • Webinar ID 884 8225 4658 OR • Call In: 1.408.638.0968 or 1.669.900.6833 (*6 to unmute; *9 to raise hand) Members of the public can view and participate in the 7:00 p.m. Regular Session by: 1. Attending the meeting in person at: • Saratoga Civic Theater, Council Chambers located at 13777 Fruitvale Avenue, Saratoga CA 95070; OR 2. Accessing the meeting through Zoom • Webinar URL: https://us02web.zoom.us/j/81627041223 • Webinar ID: 816 2704 1223 OR • Call In: 1.408.638.0968 or 1.669.900.6833 (*6 to unmute; *9 to raise hand); OR 3. Viewing the meeting on Saratoga Community Access Television Channel 15 (Comcast Channel 15, AT&T UVerse Channel 99 and calling in following the direction above; OR 4. Viewing online at www.saratoga.ca.us/watch and calling in following the direction above. Saratoga City Council Meeting Agenda – September 3, 2025 - Page 2 of 5 Written Communication Comments can be submitted in writing via the Council Comments Form. Written communications will be provided to the members of the City Council and included in the Agenda Packet and/or in supplemental meeting materials. Public Comment Members of the public may comment on any item for up to three (3) minutes. The amount of time for public comment may be reduced by the Mayor or by action of the City Council. Public Comment will begin with speakers attending in-person first followed by those attending via Zoom. Meeting Recording Information In accordance with the Saratoga City Council’s Meeting Recording Policy, City Council Study Sessions, Joint Meetings, Joint Sessions, Commission Interviews, Retreats, meetings with the Planning Commission, and Regular Session Meetings are recorded and made available following the meeting on the City website. 5:00 PM CLOSED SESSION City Hall, Linda Callon Conference Room | 13777 Fruitvale Avenue, Saratoga, CA 95070 CONFERENCE WITH LABOR NEGOTIATORS (Gov’t Code 54957.6) Agency Designated Representatives: Matt Morley, Richard Taylor, Leslie Arroyo, Ryan Hinchman, Monica LaBossiere, Babette McKay, and Deanna Mouser Employee Organization: Saratoga Employee Association (SEA) affiliated with the American Federation of State, County and Municipal Employees (AFSCME). 6:00 PM JOINT SESSION City Hall, Linda Callon Conference Room | 13777 Fruitvale Avenue, Saratoga, CA 95070 Joint Session with Santa Clara County Sheriff’s Office and Santa Clara County Fire Department Recommended Action: Receive updates from Santa Clara County Sheriff’s Office and Santa Clara County Fire Department. Presentation Slides - SCC Sheriff (added 09-03-2025) Presentation Slides - SCC Fire (added 09-03-2025) 7:00 PM REGULAR SESSION Saratoga Civic Theater, Council Chambers | 13777 Fruitvale Avenue, Saratoga, CA 95070 PLEDGE OF ALLEGIANCE ROLL CALL REPORT ON POSTING OF THE AGENDA The agenda for this meeting was properly posted on August 28, 2025. ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Any member of the public may address the City Council on matters not on the Agenda. The law generally prohibits the City Council from discussing or taking action on such items. However, the Council may instruct staff accordingly. ANNOUNCEMENTS Saratoga City Council Meeting Agenda – September 3, 2025 - Page 3 of 5 CEREMONIAL ITEM Proclamation Declaring September 2025 as Childhood Cancer Awareness Month Recommended Action: Proclaim September 2025 as Childhood Cancer Awareness Month September 2025 Childhood Cancer Awareness Month 1. CONSENT CALENDAR The Consent Calendar contains routine items of business. Items in this section will be acted on in one motion, unless removed by the Mayor or a Council Member. Any member of the public may speak on an item on the Consent Calendar at this time, or request that the Mayor remove an item from the Consent Calendar for discussion. 1.1 City Council Meeting Minutes Recommended Action: Review and Approve the Minutes for the August 20, 2025 City Council Meeting. Staff Report Attachment A - Minutes for the August 20, 2025 City Council Meeting 1.2 Accounts Payable Check Registers Recommended Action: Review and accept the 08/14/2025 and 08/21/2025 accounts payable vendor payment check registers. Staff Report Attachment A - Check Register Reports Dated 08-14-2025 Period 13 Attachment B - Check Register Reports Dated 08-14-2025 Period 2 Attachment C - Check Register Reports Dated 08-21-2025 Period 2 1.3 Treasurer's Report for the Month Ended July 31, 2025 Recommended Action: Review and accept the Treasurer's Report for the month ended July 31, 2025. Staff Report 1.4 Planning Services Contracts for Staff Augmentation Recommended Action: Approve contracts in an amount not to exceed $75,000 for Planning Services Staff Augmentation with Metropolitan Planning Group (M-Group) and authorize the City Manager to execute the same. Staff Report Attachment A - Proposed M-Group Contract 1.5 Contracts with 4Leaf Inc., CSG Consultants and Urban37 Inc. for Building Inspection Services Recommended Action: Authorize the City Manager to execute the following two- year contracts for as-needed professional building inspection services for Fiscal Year (FY) 2025-26 and FY2026-27: 4Leaf Inc, $200,000 CSG Consultants $200,000 Urban37 $100,000 Staff Report Attachment A - Proposed 4Leaf Contract Attachment B - Proposed CSG Contract Attachment C - Urban37 Proposed Contract Saratoga City Council Meeting Agenda – September 3, 2025 - Page 4 of 5 1.6 Lynx Technologies, Inc. Geographic Information System consultant Contract in the amount of $37,000 Recommended Action: Authorize the City Manager to execute a contract with Lynx Technologies, Inc. for Geographic Information System (GIS) Consultant Services in the amount of $37,000 for the Fiscal (FY) 2025- 26. Staff Report Attachment A - Proposed Lynx Technologies contract 1.7 Award Contract for Janitorial Services Recommended Action: Approve the proposed contract with YN Maintenance LLC for janitorial services and authorize the City Manager to execute the same. Staff Report Attachment A - Proposed YN Maintenance LLC 1.8 Santa Cruz Mountains Wine Improvement District (SCMWID) Recommended Action: Adopt the resolution granting consent to the County of Santa Cruz to establish the Santa Cruz Mountains Wine Improvement District (SCMWID) and include the City of Saratoga in the SCMWID. Staff Report Attachment A - Wine District Resolution Attachment B - Resolution from SC County Requesting Consent from Saratoga Attachment C - SCMWID Management District Plan Supplemental Memo - Written Communications (added 09-03-2025) 2. PUBLIC HEARING 2.1 Historic Landmark Designation for 19490 Glen Una Drive Recommended Actions: 1. Conduct a public hearing on the proposal to designate the subject property as a historic landmark. 2. Introduce and waive the first reading of the attached ordinance designating the property as a historic landmark. 3. Direct staff to place the ordinance on the Consent Calendar for adoption at the next regular meeting of the City Council. 4. Direct staff to schedule the Mills Act application for consideration in November. Staff Report Attachment A - Draft Ordinance approving the property's Landmark status Attachment B - 2009 Department of Parks and Recreation Primary Record Attachment C - HPC Resolution HP88-01 Presentation Slides (added 09-03-2025) 3. GENERAL BUSINESS 3.1 Designation of League of California Cities Annual Conference Voting Delegate and Alternate(s) Recommended Action: Designate the City of Saratoga's voting delegate and alternate voting delegate(s) for the 2025 League of California Cities Annual Conference. Staff Report Attachment A - Voting Delegate Packet Saratoga City Council Meeting Agenda – September 3, 2025 - Page 5 of 5 3.2 Reconsideration of City Council Decisions Recommended Action: Review City Code provision regarding reconsideration of City Council decisions and provide direction to staff. Staff Report Attachment A - Town of Los Gatos Reconsideration Policy 3.3 State Local Responsibility Area Fire Hazard Severity Zone Map Assessment Recommended Action: Provide staff direction regarding an assessment of the State's Local Responsibility Area Fire Hazard Severity Zone Maps. Staff Report Attachment A - Fire Hazard Severity Zones Ordinance No. 411 Attachment B - SWCA Scope of Work COUNCIL ASSIGNMENTS Council Assignments CITY COUNCIL ITEMS COUNCIL COMMUNICATIONS CITY MANAGER'S REPORT CITY ATTORNEY'S REPORT ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS ADJOURNMENT CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT I, Britt Avrit, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council was posted and available for review on August 28, 2025 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, California and on the City's website at www.saratoga.ca.us. Signed this 28th day of August 2025 at Saratoga, California. Britt Avrit, MMC, City Clerk In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda, copies of materials distributed to the City Council concurrently with the posting of the agenda, and materials distributed to the City Council by staff after the posting of the agenda are available on the City website at www.saratoga.ca.us and are available for review in the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, California. In compliance with the Americans with Disabilities Act and the Governor’s Executive Order, if you need assistance to participate in this meeting, please contact the City Clerk at bavrit@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The City will use its best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety. [28 CFR 35.102-35.104 ADA title II]