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Home My WebLink About09-17-2025 City Council Agenda, amended 09-16-2025Saratoga City Council Meeting Agenda – September 17, 2025 - Page 1 of 5 SARATOGA CITY COUNCIL REGULAR MEETING SEPTEMBER 17, 2025 AMENDED AGENDA • 09-16-2025 LIBRARY & PUBLIC ART COMMISSION APPLICANT UPDATED • 09-16-2025 ITEM 2.1 SUPPLEMENTAL REPORT ADDED Public Participation Information In accordance with Saratoga City Council’s Remote Public Participation Policy, members of the public may participate in these meetings in person at the locations listed below or via remote attendance (if applicable) using the Zoom information below. In the event remote participation technology is unexpectedly unavailable, the meeting will proceed in person without remote participation. Members of the public can view and participate in the 5:00 p.m. Closed Session by: 1. Attending the meeting in person at: • City Hall Linda Callon Conference Room, located at 13777 Fruitvale Avenue, Saratoga CA 95070 OR 2. Accessing the meeting through Zoom: • Webinar URL: https://us02web.zoom.us/j/89527052458 • Webinar ID 895 2705 2458 OR • Call In: 1.408.638.0968 or 1.669.900.6833 (*6 to unmute; *9 to raise hand) Members of the public can view and participate in the 5:30 p.m. Commission Interviews by: 1. Attending the meeting in person at: • City Hall Linda Callon Conference Room, located at 13777 Fruitvale Avenue, Saratoga CA 95070 OR 2. Accessing the meeting through Zoom: • Webinar URL: https://us02web.zoom.us/j/82342704483 • Webinar ID 823 4270 4483 OR • Call In: 1.408.638.0968 or 1.669.900.6833 (*6 to unmute; *9 to raise hand) Members of the public can view and participate in the 6:10 p.m. Joint Session by: 1. Attending the meeting in person at: • City Hall Linda Callon Conference Room located at 13777 Fruitvale Avenue, Saratoga CA 95070; OR 2. Accessing the meeting through Zoom • Webinar URL: https://us02web.zoom.us/j/88482254658 • Webinar ID 884 8225 4658 OR • Call In: 1.408.638.0968 or 1.669.900.6833 (*6 to unmute; *9 to raise hand) Saratoga City Council Meeting Agenda – September 17, 2025 - Page 2 of 5 Members of the public can view and participate in the 7:00 p.m. Regular Session by: 1. Attending the meeting in person at: • Saratoga Civic Theater, Council Chambers located at 13777 Fruitvale Avenue, Saratoga CA 95070; OR 2. Accessing the meeting through Zoom • Webinar URL: https://us02web.zoom.us/j/81627041223 • Webinar ID: 816 2704 1223 OR • Call In: 1.408.638.0968 or 1.669.900.6833 (*6 to unmute; *9 to raise hand); OR 3. Viewing the meeting on Saratoga Community Access Television Channel 15 (Comcast Channel 15, AT&T UVerse Channel 99 and calling in following the direction above; OR 4. Viewing online at www.saratoga.ca.us/watch and calling in following the direction above. Written Communication Comments can be submitted in writing via the Council Comments Form. Written communications will be provided to the members of the City Council and included in the Agenda Packet and/or in supplemental meeting materials. Public Comment Members of the public may comment on any item for up to three (3) minutes. The amount of time for public comment may be reduced by the Mayor or by action of the City Council. Public Comment will begin with speakers attending in-person first followed by those attending via Zoom. Meeting Recording Information In accordance with the Saratoga City Council’s Meeting Recording Policy, City Council Study Sessions, Joint Meetings, Joint Sessions, Commission Interviews, Retreats, meetings with the Planning Commission, and Regular Session Meetings are recorded and made available following the meeting on the City website. 5:00 PM CLOSED SESSION City Hall, Linda Callon Conference Room | 13777 Fruitvale Avenue, Saratoga, CA 95070 CONFERENCE WITH LABOR NEGOTIATORS (Gov’t Code 54957.6) Agency Designated Representatives: Matt Morley, Richard Taylor, Leslie Arroyo, Ryan Hinchman, Monica LaBossiere, Babette McKay, and Deanna Mouser Employee Organization: Saratoga Employee Association (SEA) affiliated with the American Federation of State, County and Municipal Employees (AFSCME). 5:30 PM COMMISSION INTERVIEWS City Hall, Linda Callon Conference Room | 13777 Fruitvale Avenue, Saratoga, CA 95070 Time Name Commission Vacancies Incumbent 5:30 p.m. Isabelle Gecils Parks & Recreation 2 full terms Yes 5:40 p.m. Cristina Meiser Library & Public Art Commission 2 full terms Yes 5:50 p.m. Shalu Pandey Library & Public Art Commission 2 full terms No Saratoga City Council Meeting Agenda – September 17, 2025 - Page 3 of 5 6:10 PM JOINT SESSION City Hall, Linda Callon Conference Room | 13777 Fruitvale Avenue, Saratoga, CA 95070 Joint Session with Santa Clara County Library District Recommended Action: Receive updates from Santa Clara County Library District. Santa Clara County Library District Presentation 7:00 PM REGULAR SESSION Saratoga Civic Theater, Council Chambers | 13777 Fruitvale Avenue, Saratoga, CA 95070 PLEDGE OF ALLEGIANCE ROLL CALL REPORT ON POSTING OF THE AGENDA The agenda for this meeting was properly posted on September 11, 2025. ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Any member of the public may address the City Council on matters not on the Agenda. The law generally prohibits the City Council from discussing or taking action on such items. However, the Council may instruct staff accordingly. ANNOUNCEMENTS CEREMONIAL ITEM Proclamation Declaring September 2025 as National Preparedness Month Recommended Action: Proclaim September 2025 as National Preparedness Month September 2025 National Preparedness Month SPECIAL PRESENTATION Midpeninsula Regional Open Space District Presentation Midpeninsula Regional Open Space District 1. CONSENT CALENDAR The Consent Calendar contains routine items of business. Items in this section will be acted on in one motion, unless removed by the Mayor or a Council Member. Any member of the public may speak on an item on the Consent Calendar at this time, or request that the Mayor remove an item from the Consent Calendar for discussion. 1.1 City Council Meeting Minutes Recommended Action: Review and Approve the Minutes for the September 3, 2025 City Council Meeting. Staff Report Attachment A - Minutes for the September 3, 2025 City Council Meeting Saratoga City Council Meeting Agenda – September 17, 2025 - Page 4 of 5 1.2 Accounts Payable Check Registers Recommended Action: Review and accept the 08/27/2025 and 09/03/2025 accounts payable vendor payment check registers. Staff Report Attachment A - Check Register Reports Dated 08-27-2025 Attachment B - Check Register Reports Dated 09-03-2025 1.3 Ordinance Designating the Property at 19490 Glen Una Drive (APN 510-06-003) as a Historic Landmark Recommended Action: Waive reading and adopt the ordinance designating the property at 19490 Glen Una Drive (APN 510- 06-003) as a Historic Landmark. Staff Report Attachment A - Draft Ordinance 1.4 Budget Amendment Resolution to Transfer Funding from Safe Routes to School Assessment to the Safe Routes to School Implementation CIP Project for FY25-26 Recommended Action: Adopt the Resolution to amend the Fiscal Year (FY) 25-26 Capital Improvement Program (CIP) budget to transfer Safe Routes to School Needs funds to Safe Routes to School Implementation funds. Staff Report Attachment A - Budget Amendment Resolution 1.5 18501 Vessing Road Final Map Recommended Action: Adopt the Resolution granting final map approval. Staff Report Attachment A - Resolution Granting Final Map Approval Attachment B - Final Map 1.6 Authorize Contract for 2025 Pavement Management Program Project Recommended Actions: 1. Declare Teichert Construction to be the lowest responsible bidder on the project. 2. Award a Construction Contract to Teichert Construction in the amount of $4,259,237 and authorize the City Manager to execute the same. 3. Authorize staff to execute change orders to the contract up to $426,000 (10%). Staff Report Attachment A - Bid Summary Attachment B - Construction Contract 2. GENERAL BUSINESS 2.1 Reestablish Saratoga's Bench Dedication Program Recommended Action: Reestablish the Bench Dedication Program and provide direction on program parameters. Staff Report Supplemental Report #1 - Item 2.1 (added 09-16-2025) Saratoga City Council Meeting Agenda – September 17, 2025 - Page 5 of 5 2.2 Guidelines for Use of Artificial Intelligence (AI) in City Operations Recommended Action: Review and provide feedback on guidelines for use of Artificial Intelligence (AI) in City Operations. Staff Report 2.3 Amendment to the City's Code Compliance Policy Recommended Action: Adopt the Resolution amending the City of Saratoga Code Compliance policy to add a proactive enforcement element to address frequent and clear violations. Staff Report Attachment A - City Council Resolution 21-035 Code Compliance Policy Attachment B - Proposed City of Saratoga Code Compliance Policy - Resolution 25-xxx COUNCIL ASSIGNMENTS Council Assignments CITY COUNCIL ITEMS COUNCIL COMMUNICATIONS CITY MANAGER'S REPORT CITY ATTORNEY'S REPORT ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS ADJOURNMENT CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT I, Britt Avrit, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council was posted and available for review on September 11, 2025 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, California and on the City's website at www.saratoga.ca.us. Signed this 11th day of September 2025 at Saratoga, California. Britt Avrit, MMC, City Clerk In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda, copies of materials distributed to the City Council concurrently with the posting of the agenda, and materials distributed to the City Council by staff after the posting of the agenda are available on the City website at www.saratoga.ca.us and are available for review in the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, California. In compliance with the Americans with Disabilities Act and the Governor’s Executive Order, if you need assistance to participate in this meeting, please contact the City Clerk at bavrit@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The City will use its best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety. [28 CFR 35.102-35.104 ADA title II]