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Home My WebLink About11-05-2025 City Council Agenda, amended 11-20-2025Saratoga City Council Meeting Agenda – November 5, 2025 - Page 1 of 7 SARATOGA CITY COUNCIL REGULAR MEETING NOVEMBER 5, 2025 AMENDED AGENDA • 11-4-2025 ITEM 1.8 WRITTEN COMMUNICATION ADDED • 11-4-2025 ITEM 1.9 WRITTEN COMMUNICATION ADDED • 11-4-2025 ITEM 2.1 SUPPLEMENTAL REPORT ADDED • 11-4-2025 ITEM 3.1 PRESENTATION SLIDES ADDED • 11-5-2025 ITEM 1.8 WRITTEN COMMUNICATION ADDED • 11-5-2025 ITEM 2.2 WRITTEN COMMUNICATION ADDED • 11-5-2025 ITEM 3.1 WRITTEN COMMUNICATION ADDED • 11-20-2025 ITEM 1.8 WRITTEN COMMUNICATION ADDED Public Participation Information In accordance with Saratoga City Council’s Remote Public Participation Policy, members of the public may participate in these meetings in person at the locations listed below or via remote attendance (if applicable) using the Zoom information below. In the event remote participation technology is unexpectedly unavailable, the meeting will proceed in person without remote participation. Members of the public can view and participate in the 5:00 p.m. Closed Session by: 1. Attending the meeting in person at: • City Hall Linda Callon Conference Room, located at 13777 Fruitvale Avenue, Saratoga CA 95070 OR 2. Accessing the meeting through Zoom: • Webinar URL: https://us02web.zoom.us/j/89527052458 • Webinar ID 895 2705 2458 OR • Call In: 1.408.638.0968 or 1.669.900.6833 (*6 to unmute; *9 to raise hand) Members of the public can view and participate in the 6:00 p.m. Joint Session by: 1. Attending the meeting in person at the Saratoga Senior Center, S. Ku Hall, located at 19655 Allendale Avenue, Saratoga CA 95070 Members of the public can view and participate in the 7:00 p.m. Regular Session by: 1. Attending the meeting in person at: • Saratoga Civic Theater, Council Chambers located at 13777 Fruitvale Avenue, Saratoga CA 95070; OR 2. Accessing the meeting through Zoom • Webinar URL: https://us02web.zoom.us/j/81627041223 • Webinar ID: 816 2704 1223 OR • Call In: 1.408.638.0968 or 1.669.900.6833 (*6 to unmute; *9 to raise hand); OR 3. Viewing the meeting on Saratoga Community Access Television Channel 15 (Comcast Channel 15, AT&T UVerse Channel 99 and calling in following the direction above; OR 4. Viewing online at www.saratoga.ca.us/watch and calling in following the direction above. Saratoga City Council Meeting Agenda – November 5, 2025 - Page 2 of 7 Written Communication Comments can be submitted in writing via the Council Comments Form. Written communications will be provided to the members of the City Council and included in the Agenda Packet and/or in supplemental meeting materials. Public Comment Members of the public may comment on any item for up to three (3) minutes. The amount of time for public comment may be reduced by the Mayor or by action of the City Council. Public Comment will begin with speakers attending in-person first followed by those attending via Zoom. Meeting Recording Information In accordance with the Saratoga City Council’s Meeting Recording Policy, City Council Study Sessions, Joint Meetings, Joint Sessions, Commission Interviews, Retreats, meetings with the Planning Commission, and Regular Session Meetings are recorded and made available following the meeting on the City website. 5:00 PM CLOSED SESSION City Hall, Linda Callon Conference Room | 13777 Fruitvale Avenue, Saratoga, CA 95070 CONFERENCE WITH LABOR NEGOTIATORS (Gov’t Code 54957.6) Agency Designated Representatives: Matt Morley, Richard Taylor, Leslie Arroyo, Ryan Hinchman, Monica LaBossiere, Babette McKay, and Deanna Mouser Employee Organization: Saratoga Employee Association (SEA) affiliated with the American Federation of State, County and Municipal Employees (AFSCME). 6:00 PM JOINT SESSION Saratoga Senior Center, S. Ku Hall, | 19655 Allendale Avenue, Saratoga, CA 95070 Joint Session with Saratoga Schools Recommended Action: Receive updates from Saratoga Schools 7:00 PM REGULAR SESSION Saratoga Civic Theater, Council Chambers | 13777 Fruitvale Avenue, Saratoga, CA 95070 PLEDGE OF ALLEGIANCE ROLL CALL REPORT ON POSTING OF THE AGENDA The agenda for this meeting was properly posted on October 31, 2025. ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Any member of the public may address the City Council on matters not on the Agenda. The law generally prohibits the City Council from discussing or taking action on such items. However, the Council may instruct staff accordingly. ANNOUNCEMENTS Saratoga City Council Meeting Agenda – November 5, 2025 - Page 3 of 7 1. CONSENT CALENDAR The Consent Calendar contains routine items of business. Items in this section will be acted on in one motion, unless removed by the Mayor or a Council Member. Any member of the public may speak on an item on the Consent Calendar at this time, or request that the Mayor remove an item from the Consent Calendar for discussion. 1.1 City Council Meeting Minutes Recommended Action: Review and Approve the Minutes for the October 15, 2025, City Council Meeting. Staff Report Attachment A - Minutes for the October 15, 2025 City Council Meeting 1.2 Accounts Payable Check Registers Recommended Action: Review and accept the 10/08/2025, 10/15/2025, 10/22/2025, and 10/23/2025 accounts payable vendor payment check registers. Staff Report Attachment A - Check Register Reports Dated 10-08-2025 Attachment B - Check Register Reports Dated 10-15-2025 Attachment C - Check Register Reports Dated 10-22-2025 Attachment D - Check Register Reports Dated 10-23-2025 1.3 Treasurer’s Report for the Month Ended September 30, 2025 Recommended Action: Review and accept the Treasurer’s Report for the month ended September 30, 2025. Treasurer's Report 1.4 Budget Amendment Resolution for the Greenbriar LLA – Zone 3 Recommended Action: Adopt the resolution amending the Fiscal Year (FY) 2025-26 Operating budget to add $20,000 to the Greenbriar Landscape and Lighting Assessment District (LLA) Zone 3 budget. Staff Report Attachment A - Budget Resolution 1.5 Contract with Urban37, Inc. for Public Works Department Staffing Services Recommended Action: Approve a contract with Urban37, Inc. for staffing services for the Public Works Department in an amount not to exceed $50,000 Staff Report Attachment A - Contract 1.6 Final Map Approval for Two Lots Located at 15261 Norton Road Recommended Action: Adopt the Resolution granting final map approval of parcel map application No. ULS24-0004 for two lots located at 15261 Norton Road (APN: 517-14-081). Staff Report Attachment A - Resolution Granting Final Map Approval Attachment B - Final Map Saratoga City Council Meeting Agenda – November 5, 2025 - Page 4 of 7 1.7 Final map approval of parcel map application No. ULS23-0013 for two lots located at 21711 Mount Eden Road Recommended Action: Adopt the Resolution granting final map approval of parcel map application No. ULS23-0013 for two lots located at 21711 Mount Eden Road (APN 503-13-026). Staff Report Attachment A - Resolution Granting Final Map Approval Attachment B - Site Map Attachment C - Final Parcel Map 1.8 Ordinance Adopting Annual Code Update for 2025 Recommended Action: Waive reading and adopt an ordinance amending City Code provisions concerning Use of City Property (New City Code Article 2 -60), Duties of the City Manager (City Code Section 2 -20.050), Purchasing Policies (2-45.070), Code Enforcement (3-05.070 and 3- 30.050), Taxi Business Licenses and Taxi Zones (4-40.020 and 9-15.110), Motion Picture Filming (4-60.030), Construction and Demolition Debris (7-05.110 and 17-15.010), Weed Abatement (Article 7-15), Noise Ordinance Exceptions (7- 30.060); Uses of Fireplaces (New Article 7-60), Parking On Residential Property (New Section 9- 15.160), Hillside Street Repair (Article 9-65), Temporary Encroachments For Construction Materials (Article 10-20), Park Use Rules and Enforcement (Article 11-05), Subdivision Applications and Appeals (14-20.040 and 14-85.020), amend Zoning Map To Rezone the Chester/Allendale Housing Opportunity Site as required by the Housing Element; Removal from the Zoning Map of the AP/OS Overlay Designation that is no longer included in the text of the Zoning Ordinance; Abandonment of Planning Applications (New Section 15-05.075), References To the Village Specific Plan (15-06.710 and 15- 19.010), Scope of Planning Commission Review (15-45.060 and 15- 46.020), Design Review of Basements (15-45.065), Fireplaces (Article 15-58), Tree Permit Regulations (15-50.050 and 15-50.080), Accessory Dwelling Units (Article 15-56), Ministerial Consideration of Qualifying Projects (Article 15- 57), Single Family Design Standards (Article 15-59), and Appeals (Article 15-90). Staff Report Attachment A - 2025 Annual Code Update Ordinance Supplemental Report #1 (added 11-04-2025) Supplemental Report #2 (added 11-05-2025) Post Meeting Supplemental Report (added 11-20-2025) 1.9 Ordinance Adopting the 2025 California Building Standards Code with Local Modifications and Technical Changes to Building Regulations Recommended Actions: 1. Waive reading and adopt an ordinance adopting the 2025 California Building, Residential, Electrical, Mechanical, Plumbing, Fire, Wildland-Urban Interface, Energy, and Green Building Standards, and Referenced Standards Codes with modifications for local conditions and making certain other amendments to Chapter 16 (Building Regulations) of the City Code. 2. Adopt the Resolution making findings of fact regarding the need for the modifications to the provisions of the 2025 California Building Standards Code made in the Saratoga City Code. Staff Report Attachment A - Ordinance Modifying the City's Building Regulations and Wildland Urban Interface Map Attachment B - Resolution with Summary Matrix Modifying the City's Building Regulations and Wildland Urban Interface Map Attachment C - 2025 Single Family Air Conditioning to Heat Pump Cost Effectiveness Study Supplemental Report #1 (added 11-04-2025) Saratoga City Council Meeting Agenda – November 5, 2025 - Page 5 of 7 1.10 Amendment No. 2 to Agreement with Flock Systems for Automated License Plate Reader Systems Recommended Action: Approve Amendment No. 2 to the Agreement with Flock Systems for Automated License Plate Reader Systems (ALPRS) for a new annual amount not to exceed $187,000 Staff Report Attachment A - FLOCK Original Agreement Attachment B - FLOCK Amendment No 1 Attachment C - FLOCK Amendment No. 2 Attachment D- Transfer Agreement 2. PUBLIC HEARINGS 2.1 Resolution Amending the City’s Fee Schedule Effective January 5, 2026 Recommended Action: Adopt the Resolution amending the City’s Fee Schedule, effective January 5, 2026, to implement the proposed fee changes. Staff Report Attachment A - Resolution Amending the City's Fee Schedule Effective January 5, 2026 Attachment B - Proposed Fee Schedule Effective January 5, 2026 (Redlined) Supplemental Report #1 (added 11-04-2025) 2.2 Termination of Heritage Resource Designation, 14650 6th St Recommended Action: Adopt the Resolution terminating the heritage resource designation of 14650 6th Street from the City of Saratoga Heritage Resource Inventory. Staff Report Attachment A - Resolution Attachment B - Sixth Street DPR Form Attachment C - HPC Resolution HP25-001 Attachment D - Property Owner Request Attachment E - Historic Resources Evaluation Attachment F - PC Resolution PC25-015 Supplemental Report #1 (added 11-05-2025) 2.3 Termination of Heritage Resource Designation, 19050 Camino Barco Recommended Action: Adopt the Resolution terminating the heritage resource designation of 19050 Camino Barco from the City of Saratoga Heritage Resource Inventory. Staff Report Attachment A - City Council Resolution Attachment B - HPC-Resolution HP99-01 Attachment C - DPR Form 19050 Camino Barco Attachment D - Property Owner Request Attachment E - HPC Resolution HP25-002 Saratoga City Council Meeting Agenda – November 5, 2025 - Page 6 of 7 3. GENERAL BUSINESS 3.1 Mills Act Policy and Mills Act Agreement Update Recommended Actions: 1. Adopt the Resolution adopting the Mills Act Property Tax Abatement Program Policy. 2. Receive an update on the Mills Act Agreement 10-year Restoration Plan for the property located at 15095 Fruitvale Avenue. 3. Receive an update and provide direction on whether to non-renew the Mills Act Agreement for the property at 14065 Saratoga Avenue. Staff Report Attachment A - Resolution - Mills Act Property Tax Abatement Program Policy Attachment B - Exhibit A - Draft Mills Act Policy Attachment C - Draft Mills Act Policy (tracked changes) Attachment D - Public Correspondence Presentation Slides (added 11-04-2025) Supplemental Report #1 (added 11-05-2025) 3.2 Discussion Regarding Mobile Food Establishments (Food Trucks) Recommended Action: Review and discuss current regulations of mobile food establishments, commonly referred to as food trucks, and give staff direction on any changes to the City Code and/or enforcement policy. Staff Report COUNCIL ASSIGNMENTS Council Assignments CITY COUNCIL ITEMS COUNCIL COMMUNICATIONS CITY MANAGER'S REPORT CITY ATTORNEY'S REPORT ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS ADJOURNMENT CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT I, Britt Avrit, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council was posted and available for review on October 31, 2025 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, California and on the City's website at www.saratoga.ca.us. Signed this 31st day of October 2025 at Saratoga, California. Britt Avrit, MMC, City Clerk Saratoga City Council Meeting Agenda – November 5, 2025 - Page 7 of 7 In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda, copies of materials distributed to the City Council concurrently with the posting of the agenda, and materials distributed to the City Council by staff after the posting of the agenda are available on the City website at www.saratoga.ca.us and are available for review in the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, California. In compliance with the Americans with Disabilities Act and the Governor’s Executive Order, if you need assistance to participate in this meeting, please contact the City Clerk at bavrit@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The City will use its best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety. [28 CFR 35.102-35.104 ADA title II]