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Home My WebLink About11-19-2025 City Council Agenda, amended 11-20-2025Saratoga City Council Meeting Agenda – November 19, 2025 - Page 1 of 6 SARATOGA CITY COUNCIL REGULAR MEETING NOVEMBER 19, 2025 AMENDED AGENDA • 11-18-2025 JOINT SESSION PRESENTATION SLIDES ADDED • 11-18-2025 ITEM 2.3 SUPPLEMENTAL REPORT ADDED • 11-18-2025 ITEM 2.6 SUPPLEMENTAL REPORT ADDED • 11-19-2025 ITEM 2.2 PRESENTATION SLIDES ADDED • 11-19-2025 ITEM 2.3 DESK ITEM ADDED • 11-19-2025 ITEM 2.3 PRESENTATION SLIDES ADDED • 11-19-2025 ITEM 2.5 DESK ITEM ADDED • 11-19-2025 ITEM 2.5 PRESENTATION SLIDES ADDED • 11-19-2025 ITEM 2.6 DESK ITEM ADDED • 11-19-2025 ITEM 2.6 PRESENTATION SLIDES ADDED • 11-20-2025 ITEM 2.3 POST MEETING SUPPLEMENTAL REPORT ADDED • 11-20-2025 ITEM 2.6 POST MEETING SUPPLEMENTAL REPORT ADDED Public Participation Information In accordance with Saratoga City Council’s Remote Public Participation Policy, members of the public may participate in these meetings in person at the locations listed below or via remote attendance (if applicable) using the Zoom information below. In the event remote participation technology is unexpectedly unavailable, the meeting will proceed in person without remote participation. Members of the public can view and participate in the 6:00 p.m. Joint Session by: 1. Attending the meeting in person at: • City Hall Linda Callon Conference Room located at 13777 Fruitvale Avenue, Saratoga CA 95070; OR 2. Accessing the meeting through Zoom • Webinar URL: https://us02web.zoom.us/j/88482254658 • Webinar ID 884 8225 4658 OR • Call In: 1.408.638.0968 or 1.669.900.6833 (*6 to unmute; *9 to raise hand) Members of the public can view and participate in the 7:00 p.m. Regular Session by: 1. Attending the meeting in person at: • Saratoga Civic Theater, Council Chambers located at 13777 Fruitvale Avenue, Saratoga CA 95070; OR 2. Accessing the meeting through Zoom • Webinar URL: https://us02web.zoom.us/j/81627041223 • Webinar ID: 816 2704 1223 OR • Call In: 1.408.638.0968 or 1.669.900.6833 (*6 to unmute; *9 to raise hand); OR 3. Viewing the meeting on Saratoga Community Access Television Channel 15 (Comcast Channel 15, AT&T UVerse Channel 99 and calling in following the direction above; OR 4. Viewing online at www.saratoga.ca.us/watch and calling in following the direction above. Saratoga City Council Meeting Agenda – November 19, 2025 - Page 2 of 6 Written Communication Comments can be submitted in writing via the Council Comments Form. Written communications will be provided to the members of the City Council and included in the Agenda Packet and/or in supplemental meeting materials. Public Comment Members of the public may comment on any item for up to three (3) minutes. The amount of time for public comment may be reduced by the Mayor or by action of the City Council. Public Comment will begin with speakers attending in-person first followed by those attending via Zoom. Meeting Recording Information In accordance with the Saratoga City Council’s Meeting Recording Policy, City Council Study Sessions, Joint Meetings, Joint Sessions, Commission Interviews, Retreats, meetings with the Planning Commission, and Regular Session Meetings are recorded and made available following the meeting on the City website. 6:00 PM JOINT SESSION City Hall, Linda Callon Conference Room | 13777 Fruitvale Avenue, Saratoga, CA 95070 Joint Session with Valley Water & San Jose Water Recommended Action: Receive updates from Valley Water & San Jose Water Valley Water San Jose Water 7:00 PM REGULAR SESSION Saratoga Civic Theater, Council Chambers | 13777 Fruitvale Avenue, Saratoga, CA 95070 PLEDGE OF ALLEGIANCE ROLL CALL REPORT ON POSTING OF THE AGENDA The agenda for this meeting was properly posted on November 14, 2025. ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Any member of the public may address the City Council on matters not on the Agenda. The law generally prohibits the City Council from discussing or taking action on such items. However, the Council may instruct staff accordingly. ANNOUNCEMENTS 1. CONSENT CALENDAR The Consent Calendar contains routine items of business. Items in this section will be acted on in one motion, unless removed by the Mayor or a Council Member. Any member of the public may speak on an item on the Consent Calendar at this time, or request that the Mayor remove an item from the Consent Calendar for discussion. Saratoga City Council Meeting Agenda – November 19, 2025 - Page 3 of 6 1.1 Accounts Payable Check Registers Recommended Action: Review and accept the 10/30/2025 and 11/05/2025 accounts payable vendor payment check registers. Staff Report Attachment A - Check Register Reports Dated 10-30-2025 Attachment B - Check Register Reports Dated 11-05-2025 1.2 Approval of Agreement with Central Square Technologies, LLC for General Services (PLUS) Financial Software Recommended Action: Authorize the City Manager to execute a three-year agreement, including two optional one-year extensions, with CentralSquare Technologies, LLC (CentralSquare) for General Services (PLUS) Financial Software, in an amount not to exceed $77,036 for the first year, with a 5% annual increase for each subsequent year and option year. Staff Report Attachment A - CentralSquare Technologies, LLC Agreement 1.3 Award of Contract for Saratoga Civic Theater KSAR Booth Addition and HVAC Installation Recommended Action: Award the construction contract to Sanchez Electric Inc., in the amount of $59,424, with a 10% contingency for the KSAR Booth Addition project, and authorize the City Manager to execute the same. Staff Report Attachment A - Construction Contract 1.4 Agreement with Santa Clara County for Weed Abatement Services Recommended Action: Approve the agreement with the County of Santa Clara for weed and brush abatement services effective November 19, 2025. Staff Report Attachment A - Agreement with the County of Santa Clara for Weed Abatement Services 1.5 PERB Factfinding Report Recommended Action: Receive the Public Employee Relations Board (PERB) Factfinding Report, including City and Saratoga Employee Association (AFSCME) responses, per Gov. Code 3505.5. Staff Report Attachment A - PERB Factfinding Report and Party Responses 2. GENERAL BUSINESS 2.1 Resolution to Adopt Memorandum of Understanding with the Saratoga Employee Association, July 1, 2025, to June 30, 2027 Recommended Action: Adopt the Resolution approving the Memorandum of Understanding (MOU) with the Saratoga Employee Association (SEA), affiliated with the American Federation of State, County, and Municipal Employees (AFSCME), Local 101, for the period of July 1, 2025, to June 30, 2027. Staff Report Attachment A - Resolution Attachment B - Signed Tentative Agreement for 2025-2027 Attachment C - Track Edit MOU for 2025-2027 (compared to 2023-2025) Attachment D - Final SEA MOU (2025-2027) Saratoga City Council Meeting Agenda – November 19, 2025 - Page 4 of 6 2.2 Heritage Tree Designation – Application No. HPC25-0003 Recommended Action: Adopt the Resolution designating a giant sequoia tree located at 13282 Pierce Road as a Heritage Tree. Staff Report Attachment A - Resolution of approval Attachment B - Heritage Tree List Attachment C - Heritage Tree Application Attachment D - Photos Presentation Slides (added 11-19-2025) 2.3 Annual Review - Saratoga Climate Action Plan 2030 Recommended Action: Accept the report on the Annual Review of the Saratoga Climate Action Plan (CAP) 2030. Staff Report Attachment A- Saratoga Climate Action Plan 2030 Attachment B- Saratoga 2024 GHG Inventory Report Attachment C- Community GHG Emissions Reductions 2005-2024 Attachment D- City's Sustainable Efforts 2025 Supplemental Report #1 (added 11-18-2025) Desk Item (added 11-19-2025) Presentation Slides (added 11-19-2025) Post Meeting Supplemental Report (added 11-20-2025) 2.4 Memorandum of Understanding Regarding Conditional Tolling and Withdrawal of Chester/Allendale Builder’s Remedy Project (14001 Chester Avenue, Application No. MISC23-0017) Recommended Action: Authorize the City Manager to sign the Memorandum of Understanding Regarding Conditional Tolling and Withdrawal of Chester/Allendale Builder’s Remedy Project (14001 Chester Avenue, Application No. MISC23-0017). Staff Report Attachment A - Memorandum of Understanding 2.5 19490 Glen Una Drive Mills Act Agreement Recommended Action: Adopt the Resolution authorizing the City Manager to execute a Mills Act Agreement for the property located at 19490 Glen Una Drive. Staff Report Attachment A - Resolution approving Mills Act Agreement Attachment B - Draft Mills Act Historic Property Preservation Agreement Attachment C - 10-Year Restoration Plan Attachment D - 2009 Department of Parks and Recreation Primary Record Attachment E - HPC Resolution HP88-01 Attachment F - Ordinance 412, Historic Landmark Designation Desk Item (added 11-19-2025) Presentation Slides (added 11-19-2025) Saratoga City Council Meeting Agenda – November 19, 2025 - Page 5 of 6 2.6 Emergency Preparedness Future Needs Wildfire Preparedness Plan Recommended Action: Receive an overview of Emergency Preparedness and the Wildfire Preparedness Plan and provide further direction. Staff Report Attachment A - Wildfire Preparedness Plan Attachment B - Climate Resilience District Scope of Work Supplemental Report #1 (added 11-18-2025) Desk Item (added 11-19-2025) Presentation Slides (added 11-19-2025) Post Meeting Supplemental Report (added 11-20-2025) 2.7 Process for Opening a Business Recommended Action: Receive the staff report and provide direction. Staff Report 2.8 Youth Commission Application and Selection Process Recommended Action: Approve revisions to the Youth Commission application and selection process. Staff Report COUNCIL ASSIGNMENTS Council Assignments CITY COUNCIL ITEMS COUNCIL COMMUNICATIONS CITY MANAGER'S REPORT CITY ATTORNEY'S REPORT ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS ADJOURNMENT CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT I, Janet Costa, Deputy City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council was posted and available for review on November 14, 2025 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, California and on the City's website at www.saratoga.ca.us. Signed this 14th day of November 2025 at Saratoga, California. Janet Costa, Deputy City Clerk Saratoga City Council Meeting Agenda – November 19, 2025 - Page 6 of 6 In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda, copies of materials distributed to the City Council concurrently with the posting of the agenda, and materials distributed to the City Council by staff after the posting of the agenda are available on the City website at www.saratoga.ca.us and are available for review in the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, California. In compliance with the Americans with Disabilities Act and the Governor’s Executive Order, if you need assistance to participate in this meeting, please contact the City Clerk at bavrit@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The City will use its best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety. [28 CFR 35.102-35.104 ADA title II]