HomeMy WebLinkAbout10-28-2025 Youth Commission Meeting AgendaSaratoga Youth Commission Agenda – October 28, 2025 – Page 1 of 3
SARATOGA YOUTH COMMISSION
REGULAR MEETING
October 28, 2025
7:00 P.M. REGULAR MEETING
Saratoga City Hall, Linda Callon Conference Room · 13777 Fruitvale Avenue, Saratoga CA 95070
Public Participation Information
In accordance with Saratoga City Council’s Remote Public Participation Policy, the public may
participate in person at the location listed above on the agenda or via the Zoom platform
using the information below.
• Webinar URL: https://us02web.zoom.us/j/85906393981
• Webinar ID: 859 0639 3981
• Call In: 1.408.638.0968 or 1.669.900.6833 (enter the Webinar ID provided above when
prompted)
Written Communications
Comments can be submitted in writing at www.saratoga.ca.us/yc. Written communications
received prior the end of the comment period will be provided to the members of the
commission and included in the agenda packet and/or supplemental meeting materials.
Public Comment
Members of the public may comment on any item for up to three (3) minutes. The amount
of time for public comment may be reduced by the Chair or by action of the Commission.
Public Comment will begin with speakers attending in-person first followed by those
attending via Zoom.
ROLL CALL
REPORT ON POSTING OF THE AGENDA
The agenda for this meeting was properly posted on [insert date in format month date, year].
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
Any member of the public may address the Youth Commission for up to three (3) minutes on
matters not on the Agenda. The law generally prohibits the Youth Commission from discussing or
Saratoga Youth Commission Agenda – October 28, 2025 – Page 2 of 3
taking action on such items. However, the Youth Commission can schedule the item for
discussion at a future meeting.
AGENDA ITEMS:
1. Youth Commission Minutes
Recommended Action:
Review and approve the minutes from the September 23, 2025 regular meeting
September 23, 2025 Minutes
2. Recap Joint Session with City Council
Recommended Action:
Debrief October 1, 2025 Joint Session. Share feedback on what went well, what could
have been improved, and thoughts on recruitment process discussion
3. Recap Past Events
Recommended Action:
Debrief Scarecrow Contest, Witchy Walk-A-Bout. Share feedback on what went well,
what could have been improved, and overall thoughts
4. Discuss Future Events
Recommended Action:
Discuss Youth Commission participation for MSET Pumpkin Smash, Saturday,
November 1; Saratoga Tree Lighting and Candy Cane Village, Friday, November 28;
review agenda planner
Agenda Planner
5. Discuss Subcommittees and Reports/Memo
Recommended Action:
Farmers’ Market, Bingo Night & Parks and Recreation Hike; what is a
report/memo and how do you write one
Collaborations
6. Movie Night Selection
Recommended Action:
Brainstorm movies for Movie Night
7. Youth Commission Apparel
Recommended Action:
Discuss apparel options
Saratoga Youth Commission Agenda – October 28, 2025 – Page 3 of 3
8. Work Plan Implementation
Recommended Action:
Discuss implementing the Work Plan
9. Marketing Chair Report
Recommended Action:
Discuss with newly-elected Co-Marketing Chairs on how to advertise upcoming events
10. Treasurer Report
Recommended Action:
Discuss with newly-elected Treasurer practices to track Youth Commission
expenditures
Budget
11. City Report
Recommended Action:
Receive report from staff of City updates and review attendance and participation
and parent chaperones
City Report
ADJOURNMENT
CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA PACKET,
COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT
I, Jocelyn Binn, Administrative Analyst for the City of Saratoga, declare that the foregoing agenda for the meeting of the
Youth Commission was posted and available for review on October 22, 2025 at the City of Saratoga, 13777 Fruitvale
Avenue, Saratoga, California and on the City's website at www.saratoga.ca.us.
Signed this 22nd day of October, 2025, at Saratoga, California.
Jocelyn Binn, Administrative Analyst
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the Youth
Commission by City staff in connection with this agenda, copies of materials distributed to the Youth Commission
concurrently with the posting of the agenda, and materials distributed to the Youth Commission by staff after the posting
of the agenda are available on the City Website at www.saratoga.ca.us. , and are available for review in the office of the
City Clerk at 13777 Fruitvale Avenue, Saratoga, California.
In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please
contact the City Clerk at bavrit@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The City
will use its best efforts to provide reasonable accommodations to provide as much accessibility as possible while also
maintaining public safety. [28 CFR 35.102-35.104 ADA title II]