HomeMy WebLinkAbout02-18-2026 City Council Agenda Packet, amended 02-18-2026Saratoga City Council Meeting Agenda – February 18, 2026 - Page 1 of 4
SARATOGA CITY COUNCIL
REGULAR MEETING
FEBRUARY 18, 2026
AMENDED AGENDA
• 02-18-2026 JOINT SESSION ITEM DESK ITEM ADDED
• 02-18-2026 JOINT SESSION ITEM PRESENTATION SLIDES ADDED
• 02-18-2026 ITEM 2.1 DESK ITEM ADDED
Public Participation Information
In accordance with Saratoga City Council’s Remote Public Participation Policy, members of the public
may participate in these meetings in person at the locations listed below or via remote attendance (if
applicable) using the Zoom information below. In the event remote participation technology is
unexpectedly unavailable, the meeting will proceed in person without remote participation.
Members of the public can view and participate in the 5:00 p.m. Commission Interviews by:
1. Attending the meeting in person at:
• City Hall Linda Callon Conference Room, located at 13777 Fruitvale Avenue, Saratoga CA
95070 OR
2. Accessing the meeting through Zoom:
• Webinar URL: https://us02web.zoom.us/j/82342704483
• Webinar ID 823 4270 4483 OR
• Call In: 1.408.638.0968 or 1.669.900.6833 (*6 to unmute; *9 to raise hand)
Members of the public can view and participate in the 6:00 p.m. Joint Session by:
1. Attending the meeting in person at:
• City Hall Linda Callon Conference Room located at 13777 Fruitvale Avenue, Saratoga CA
95070; OR
2. Accessing the meeting through Zoom
• Webinar URL: https://us02web.zoom.us/j/88482254658
• Webinar ID 884 8225 4658 OR
• Call In: 1.408.638.0968 or 1.669.900.6833 (*6 to unmute; *9 to raise hand)
Members of the public can view and participate in the 7:00 p.m. Regular Session by:
1. Attending the meeting in person at:
• Saratoga Civic Theater, Council Chambers located at 13777 Fruitvale Avenue, Saratoga CA
95070; OR
2. Accessing the meeting through Zoom
• Webinar URL: https://us02web.zoom.us/j/81627041223
• Webinar ID: 816 2704 1223 OR
• Call In: 1.408.638.0968 or 1.669.900.6833 (*6 to unmute; *9 to raise hand); OR
3. Viewing the meeting on Saratoga Community Access Television Channel 15 (Comcast Channel
15, AT&T UVerse Channel 99 and calling in following the direction above; OR
4. Viewing online at www.saratoga.ca.us/watch and calling in following the direction above.
Saratoga City Council Meeting Agenda – February 18, 2026 - Page 2 of 4
Written Communication
Comments can be submitted in writing via the Council Comments Form. Written communications will
be provided to the members of the City Council and included in the Agenda Packet and/or in
supplemental meeting materials.
Public Comment
Members of the public may comment on any item for up to three (3) minutes. The amount of time for
public comment may be reduced by the Mayor or by action of the City Council. Public Comment will
begin with speakers attending in-person first followed by those attending via Zoom.
Meeting Recording Information
In accordance with the Saratoga City Council’s Meeting Recording Policy, City Council Study
Sessions, Joint Meetings, Joint Sessions, Commission Interviews, Retreats, meetings with the Planning
Commission, and Regular Session Meetings are recorded and made available following the meeting on
the City website.
5:00 PM COMMISSION INTERVIEWS
City Hall, Linda Callon Conference Room | 13777 Fruitvale Avenue, Saratoga, CA 95070
Time Name Commission Vacancies Incumbent
5:05 p.m. Nicholas Change Parks & Recreation 1 full term No
5:15 p.m. Mitra Malaki Parks & Recreation 1 full term No
5:25 p.m. Michael Odenheimer Parks & Recreation 1 full term No
6:00 PM JOINT SESSION
City Hall, Linda Callon Conference Room | 13777 Fruitvale Avenue, Saratoga, CA 95070
Joint Session with Successful Aging Solutions & Community Consulting (SASCC)
Recommended Action:
Receive updates from Successful Aging Solutions & Community Consulting (SASCC).
Desk Item (added 02-18-2026)
Presentation Slides (added 02-18-2026)
7:00 PM REGULAR SESSION
Saratoga Civic Theater, Council Chambers | 13777 Fruitvale Avenue, Saratoga, CA 95070
PLEDGE OF ALLEGIANCE
ROLL CALL
REPORT ON POSTING OF THE AGENDA
The agenda for this meeting was properly posted on January 29, 2026.
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
Any member of the public may address the City Council on matters not on the Agenda. The law
generally prohibits the City Council from discussing or taking action on such items. However, the
Council may instruct staff accordingly.
ANNOUNCEMENTS
Saratoga City Council Meeting Agenda – February 18, 2026 - Page 3 of 4
CEREMONIAL ITEMS
Proclamation Declaring February 2026 as National Senior Independence Month Recommended Action:
Proclaim February 2026 as National Senior Independence Month.
February 2026 Senior Independence Month SCVSEFA Science Fair Winners Recommended Action:
Recognize Saratoga students honored as Science Fair winners by the Santa Clara Valley Science and
Engineering Fair Association.
SCVSEFA Student Certificates
1. CONSENT CALENDAR
The Consent Calendar contains routine items of business. Items in this section will be acted on in one
motion, unless removed by the Mayor or a Council Member. Any member of the public may speak on
an item on the Consent Calendar at this time, or request that the Mayor remove an item from the
Consent Calendar for discussion.
1.1 City Council Meeting Minutes
Recommended Action: Review and Approve the Minutes for the January 27, 2026, and February 4, 2026 City Council
Meetings.
Staff Report
Attachment A - Minutes for the January 27, 2026 City Council Meeting
Attachment B - Minutes for the February 4, 2026 City Council Meeting
1.2 Accounts Payable Check Registers Recommended Action:
Review and accept the 01/29/2026 and 02/05/2026 accounts payable vendor payment check registers.
Staff Report
Attachment A - Check Register Reports Dated 01-29-2026
Attachment B - Check Register Reports Dated 02-05-2026
1.3 Budget Amendment Resolution for Paramount LLA Zone 38 Recommended Action:
Adopt the Resolution amending the FY2025- 26 Operating budget to add $20,000 to the Paramount
Landscape and Lighting Assessment District (LLA) Zone 38 budget.
Staff Report
Attachment A - Budget Resolution
2. GENERAL BUSINESS
2.1 Updated Greenhouse Gas analysis for the Saratoga Climate Action Plan
Recommended Action:
Receive the updated Greenhouse Gas (GHG) analysis for the Saratoga Climate Action Plan (CAP) and
provide direction to support the City’s efforts to remain on track to meet its 2030 emissions reduction
target.
Staff Report
Attachment A- Updated GHG Analysis for Saratoga CAP
Desk Item (added 02-18-2026)
Saratoga City Council Meeting Agenda – February 18, 2026 - Page 4 of 4
2.2 Consideration of Updates to the Council and Commission Expense Policy
Recommended Action:
Consider and approve adjustment options to update the City’s Council and Commission Expense
Reimbursement Policy.
Staff Report
Attachment A - 2015 Council and Commission Expense Policy
Attachment B - Option One Revised Council and Commission Expense Policy
Attachment C - Option Two Revised Council and Commission Expense Policy
Attachment D - Local Jurisdiction Comparison Matrix
COUNCIL ASSIGNMENTS
Council Assignments
CITY COUNCIL ITEMS
COUNCIL COMMUNICATIONS
CITY MANAGER'S REPORT
CITY ATTORNEY'S REPORT
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
ADJOURNMENT
CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA
PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT
I, Britt Avrit, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of
the City Council was posted and available for review on February 12, 2026 at the City of Saratoga,
13777 Fruitvale Avenue, Saratoga, California and on the City's website at www.saratoga.ca.us.
Signed this 12th day of February 2026 at Saratoga, California.
Britt Avrit, City Clerk
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to
the City Council by City staff in connection with this agenda, copies of materials distributed to the City
Council concurrently with the posting of the agenda, and materials distributed to the City Council by
staff after the posting of the agenda are available on the City website at www.saratoga.ca.us and are
available for review in the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, California.
In compliance with the Americans with Disabilities Act and the Governor’s Executive Order, if you
need assistance to participate in this meeting, please contact the City Clerk at bavrit@saratoga.ca.us or
calling 408.868.1216 as soon as possible before the meeting. The City will use its best efforts to
provide reasonable accommodations to provide as much accessibility as possible while also
maintaining public safety. [28 CFR 35.102-35.104 ADA title II]
CITY OF SARATOGA
Desk Item
MEETING DATE: February 18, 2026
DEPARTMENT: City Manager
PREPARED BY: Britt Avrit, City Clerk
SUBJECT: Joint Session with Successful Aging Solutions & Community Consulting
Following publication of the agenda packet for the February 18, 2026, City Council Meeting,
written communications for the Agenda Item were submitted; the communications are attached.
Attachment(s) Provided with the Agenda:
None
Attachment Provided with this Desk Item:
Attachment A - Written Communications received through noon February 18, 2026
4
5
Saratoga City Council
hoint xƺƺting ɯitǝ Succƺɀɀǔul ging Solutionɀ
ۭ Coȅȅunity Conɀulting
6
³³!!
ȵƺȸƏɎǣȒȇƏǼ ɮƺȸɮǣƺɯ
7
8
9
Coloris a vitalelement of our brand
10
11
PROCLAMATION OF THE CITY COUNCIL OF THE CITY OF
SARATOGA DECLARING FEBRUARY 2026 AS
SENIOR INDEPENDENCE MONTH IN THE CITY OF SARATOGA
WHEREAS, the City of Saratoga is home to a growing number of older adults whose
wisdom, experience, and continued engagement enrich the social, cultural, and civic life of
the community; and
WHEREAS, National Senior Independence Month, observed each February,
recognizes the importance of supporting older adults in maintaining independence, dignity,
and a high quality of life as they age; and
WHEREAS, senior independence is strengthened through access to supportive
services, social connection, lifelong learning, and opportunities that promote physical,
emotional, and mental well-being; and
WHEREAS, enabling older adults to age in place and remain active in their
community benefits not only individuals and families, but also strengthens the overall health
and resilience of the City; and
WHEREAS, Successful Aging Solutions & Community Consulting (SASCC) has
long served as a vital community partner by providing programs, resources, and advocacy
that support older adults and caregivers in Saratoga; and
WHEREAS, the work of SASCC helps ensure that older residents are informed,
supported, and empowered to live independently and remain engaged members of the
community.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Saratoga
does hereby proclaim February 2026 as National Senior Independence Month in the City of
Saratoga and recognizes Successful Aging Solutions & Community Consulting for its
dedicated service and positive impact on the lives of older adults, while encouraging all
residents to celebrate and support senior independence in our community.
WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA this 18th day
of February 2026.
___________________________
Chuck Page, Mayor
City of Saratoga
12
Certificate of Recognition
THIS CERTIFICATE IS AWARDED ON FEBRUARY 18, 2026, TO
Chuck Page, Mayor
City of Saratoga
in recognition of outstanding achievement as a Science Fair award winner of the Santa
Clara Valley Science and Engineering Fair Association, representing the next generation
of scientists, engineers, and innovators.
Maya Akunuri
CITY of SARATOGA
13
Certificate of Recognition
THIS CERTIFICATE IS AWARDED ON FEBRUARY 18, 2026, TO
Chuck Page, Mayor
City of Saratoga
in recognition of outstanding achievement as a Science Fair award winner of the Santa
Clara Valley Science and Engineering Fair Association, representing the next generation
of scientists, engineers, and innovators.
Arahan Balasubramanian
CITY of SARATOGA
14
Certificate of Recognition
THIS CERTIFICATE IS AWARDED ON FEBRUARY 18, 2026, TO
Chuck Page, Mayor
City of Saratoga
in recognition of outstanding achievement as a Science Fair award winner of the Santa
Clara Valley Science and Engineering Fair Association, representing the next generation
of scientists, engineers, and innovators.
Shrehan Chatterjee
CITY of SARATOGA
15
Certificate of Recognition
THIS CERTIFICATE IS AWARDED ON FEBRUARY 18, 2026, TO
Chuck Page, Mayor
City of Saratoga
in recognition of outstanding achievement as a Science Fair award winner of the Santa
Clara Valley Science and Engineering Fair Association, representing the next generation
of scientists, engineers, and innovators.
Shreyas Chatterjee
CITY of SARATOGA
16
Certificate of Recognition
THIS CERTIFICATE IS AWARDED ON FEBRUARY 18, 2026, TO
Chuck Page, Mayor
City of Saratoga
in recognition of outstanding achievement as a Science Fair award winner of the Santa
Clara Valley Science and Engineering Fair Association, representing the next generation
of scientists, engineers, and innovators.
Kevin Chen
CITY of SARATOGA
17
Certificate of Recognition
THIS CERTIFICATE IS AWARDED ON FEBRUARY 18, 2026, TO
Chuck Page, Mayor
City of Saratoga
in recognition of outstanding achievement as a Science Fair award winner of the Santa
Clara Valley Science and Engineering Fair Association, representing the next generation
of scientists, engineers, and innovators.
Haoyuan Deng
CITY of SARATOGA
18
Certificate of Recognition
THIS CERTIFICATE IS AWARDED ON FEBRUARY 18, 2026, TO
Chuck Page, Mayor
City of Saratoga
in recognition of outstanding achievement as a Science Fair award winner of the Santa
Clara Valley Science and Engineering Fair Association, representing the next generation
of scientists, engineers, and innovators.
Zoe Fan
CITY of SARATOGA
19
Certificate of Recognition
THIS CERTIFICATE IS AWARDED ON FEBRUARY 18, 2026, TO
Chuck Page, Mayor
City of Saratoga
in recognition of outstanding achievement as a Science Fair award winner of the Santa
Clara Valley Science and Engineering Fair Association, representing the next generation
of scientists, engineers, and innovators.
Kirby Fung
CITY of SARATOGA
20
Certificate of Recognition
THIS CERTIFICATE IS AWARDED ON FEBRUARY 18, 2026, TO
Chuck Page, Mayor
City of Saratoga
in recognition of outstanding achievement as a Science Fair award winner of the Santa
Clara Valley Science and Engineering Fair Association, representing the next generation
of scientists, engineers, and innovators.
Selena Ghane
CITY of SARATOGA
21
Certificate of Recognition
THIS CERTIFICATE IS AWARDED ON FEBRUARY 18, 2026, TO
Chuck Page, Mayor
City of Saratoga
in recognition of outstanding achievement as a Science Fair award winner of the Santa
Clara Valley Science and Engineering Fair Association, representing the next generation
of scientists, engineers, and innovators.
Arjun Goli
CITY of SARATOGA
22
Certificate of Recognition
THIS CERTIFICATE IS AWARDED ON FEBRUARY 18, 2026, TO
Chuck Page, Mayor
City of Saratoga
in recognition of outstanding achievement as a Science Fair award winner of the Santa
Clara Valley Science and Engineering Fair Association, representing the next generation
of scientists, engineers, and innovators.
Dhruva Gopal
CITY of SARATOGA
23
Certificate of Recognition
THIS CERTIFICATE IS AWARDED ON FEBRUARY 18, 2026, TO
Chuck Page, Mayor
City of Saratoga
in recognition of outstanding achievement as a Science Fair award winner of the Santa
Clara Valley Science and Engineering Fair Association, representing the next generation
of scientists, engineers, and innovators.
Siri Gudladona
CITY of SARATOGA
24
Certificate of Recognition
THIS CERTIFICATE IS AWARDED ON FEBRUARY 18, 2026, TO
Chuck Page, Mayor
City of Saratoga
in recognition of outstanding achievement as a Science Fair award winner of the Santa
Clara Valley Science and Engineering Fair Association, representing the next generation
of scientists, engineers, and innovators.
Avi Gupta
CITY of SARATOGA
25
Certificate of Recognition
THIS CERTIFICATE IS AWARDED ON FEBRUARY 18, 2026, TO
Chuck Page, Mayor
City of Saratoga
in recognition of outstanding achievement as a Science Fair award winner of the Santa
Clara Valley Science and Engineering Fair Association, representing the next generation
of scientists, engineers, and innovators.
Danika Gupta
CITY of SARATOGA
26
Certificate of Recognition
THIS CERTIFICATE IS AWARDED ON FEBRUARY 18, 2026, TO
Chuck Page, Mayor
City of Saratoga
in recognition of outstanding achievement as a Science Fair award winner of the Santa
Clara Valley Science and Engineering Fair Association, representing the next generation
of scientists, engineers, and innovators.
Ishir Gupta
CITY of SARATOGA
27
Certificate of Recognition
THIS CERTIFICATE IS AWARDED ON FEBRUARY 18, 2026, TO
Chuck Page, Mayor
City of Saratoga
in recognition of outstanding achievement as a Science Fair award winner of the Santa
Clara Valley Science and Engineering Fair Association, representing the next generation
of scientists, engineers, and innovators.
Alicia Huang
CITY of SARATOGA
28
Certificate of Recognition
THIS CERTIFICATE IS AWARDED ON FEBRUARY 18, 2026, TO
Chuck Page, Mayor
City of Saratoga
in recognition of outstanding achievement as a Science Fair award winner of the Santa
Clara Valley Science and Engineering Fair Association, representing the next generation
of scientists, engineers, and innovators.
Varini Kadakia
CITY of SARATOGA
29
Certificate of Recognition
THIS CERTIFICATE IS AWARDED ON FEBRUARY 18, 2026, TO
Chuck Page, Mayor
City of Saratoga
in recognition of outstanding achievement as a Science Fair award winner of the Santa
Clara Valley Science and Engineering Fair Association, representing the next generation
of scientists, engineers, and innovators.
Aanya Kandala
CITY of SARATOGA
30
Certificate of Recognition
THIS CERTIFICATE IS AWARDED ON FEBRUARY 18, 2026, TO
Chuck Page, Mayor
City of Saratoga
in recognition of outstanding achievement as a Science Fair award winner of the Santa
Clara Valley Science and Engineering Fair Association, representing the next generation
of scientists, engineers, and innovators.
Ahren Kapadia
CITY of SARATOGA
31
Certificate of Recognition
THIS CERTIFICATE IS AWARDED ON FEBRUARY 18, 2026, TO
Chuck Page, Mayor
City of Saratoga
in recognition of outstanding achievement as a Science Fair award winner of the Santa
Clara Valley Science and Engineering Fair Association, representing the next generation
of scientists, engineers, and innovators.
Anish Kosaraju
CITY of SARATOGA
32
Certificate of Recognition
THIS CERTIFICATE IS AWARDED ON FEBRUARY 18, 2026, TO
Chuck Page, Mayor
City of Saratoga
in recognition of outstanding achievement as a Science Fair award winner of the Santa
Clara Valley Science and Engineering Fair Association, representing the next generation
of scientists, engineers, and innovators.
Aarav Kumar
CITY of SARATOGA
33
Certificate of Recognition
THIS CERTIFICATE IS AWARDED ON FEBRUARY 18, 2026, TO
Chuck Page, Mayor
City of Saratoga
in recognition of outstanding achievement as a Science Fair award winner of the Santa
Clara Valley Science and Engineering Fair Association, representing the next generation
of scientists, engineers, and innovators.
Aaron Lau
CITY of SARATOGA
34
Certificate of Recognition
THIS CERTIFICATE IS AWARDED ON FEBRUARY 18, 2026, TO
Chuck Page, Mayor
City of Saratoga
in recognition of outstanding achievement as a Science Fair award winner of the Santa
Clara Valley Science and Engineering Fair Association, representing the next generation
of scientists, engineers, and innovators.
Dale Liu
CITY of SARATOGA
35
Certificate of Recognition
THIS CERTIFICATE IS AWARDED ON FEBRUARY 18, 2026, TO
Chuck Page, Mayor
City of Saratoga
in recognition of outstanding achievement as a Science Fair award winner of the Santa
Clara Valley Science and Engineering Fair Association, representing the next generation
of scientists, engineers, and innovators.
Ryan Miao
CITY of SARATOGA
36
Certificate of Recognition
THIS CERTIFICATE IS AWARDED ON FEBRUARY 18, 2026, TO
Chuck Page, Mayor
City of Saratoga
in recognition of outstanding achievement as a Science Fair award winner of the Santa
Clara Valley Science and Engineering Fair Association, representing the next generation
of scientists, engineers, and innovators.
Aafrin Muhammad Kasim
CITY of SARATOGA
37
Certificate of Recognition
THIS CERTIFICATE IS AWARDED ON FEBRUARY 18, 2026, TO
Chuck Page, Mayor
City of Saratoga
in recognition of outstanding achievement as a Science Fair award winner of the Santa
Clara Valley Science and Engineering Fair Association, representing the next generation
of scientists, engineers, and innovators.
Ananya Pradhan
CITY of SARATOGA
38
Certificate of Recognition
THIS CERTIFICATE IS AWARDED ON FEBRUARY 18, 2026, TO
Chuck Page, Mayor
City of Saratoga
in recognition of outstanding achievement as a Science Fair award winner of the Santa
Clara Valley Science and Engineering Fair Association, representing the next generation
of scientists, engineers, and innovators.
Rohan Rajaram
CITY of SARATOGA
39
Certificate of Recognition
THIS CERTIFICATE IS AWARDED ON FEBRUARY 18, 2026, TO
Chuck Page, Mayor
City of Saratoga
in recognition of outstanding achievement as a Science Fair award winner of the Santa
Clara Valley Science and Engineering Fair Association, representing the next generation
of scientists, engineers, and innovators.
Brenna Ren
CITY of SARATOGA
40
Certificate of Recognition
THIS CERTIFICATE IS AWARDED ON FEBRUARY 18, 2026, TO
Chuck Page, Mayor
City of Saratoga
in recognition of outstanding achievement as a Science Fair award winner of the Santa
Clara Valley Science and Engineering Fair Association, representing the next generation
of scientists, engineers, and innovators.
Sophie Shen
CITY of SARATOGA
41
Certificate of Recognition
THIS CERTIFICATE IS AWARDED ON FEBRUARY 18, 2026, TO
Chuck Page, Mayor
City of Saratoga
in recognition of outstanding achievement as a Science Fair award winner of the Santa
Clara Valley Science and Engineering Fair Association, representing the next generation
of scientists, engineers, and innovators.
Lily Shi
CITY of SARATOGA
42
Certificate of Recognition
THIS CERTIFICATE IS AWARDED ON FEBRUARY 18, 2026, TO
Chuck Page, Mayor
City of Saratoga
in recognition of outstanding achievement as a Science Fair award winner of the Santa
Clara Valley Science and Engineering Fair Association, representing the next generation
of scientists, engineers, and innovators.
Sarah Thiru
CITY of SARATOGA
43
Certificate of Recognition
THIS CERTIFICATE IS AWARDED ON FEBRUARY 18, 2026, TO
Chuck Page, Mayor
City of Saratoga
in recognition of outstanding achievement as a Science Fair award winner of the Santa
Clara Valley Science and Engineering Fair Association, representing the next generation
of scientists, engineers, and innovators.
Mridhula Vudali
CITY of SARATOGA
44
Certificate of Recognition
THIS CERTIFICATE IS AWARDED ON FEBRUARY 18, 2026, TO
Chuck Page, Mayor
City of Saratoga
in recognition of outstanding achievement as a Science Fair award winner of the Santa
Clara Valley Science and Engineering Fair Association, representing the next generation
of scientists, engineers, and innovators.
Ethan Weyn
CITY of SARATOGA
45
Certificate of Recognition
THIS CERTIFICATE IS AWARDED ON FEBRUARY 18, 2026, TO
Chuck Page, Mayor
City of Saratoga
in recognition of outstanding achievement as a Science Fair award winner of the Santa
Clara Valley Science and Engineering Fair Association, representing the next generation
of scientists, engineers, and innovators.
Ashley Xu
CITY of SARATOGA
46
Certificate of Recognition
THIS CERTIFICATE IS AWARDED ON FEBRUARY 18, 2026, TO
Chuck Page, Mayor
City of Saratoga
in recognition of outstanding achievement as a Science Fair award winner of the Santa
Clara Valley Science and Engineering Fair Association, representing the next generation
of scientists, engineers, and innovators.
Ethan Yang
CITY of SARATOGA
47
Certificate of Recognition
THIS CERTIFICATE IS AWARDED ON FEBRUARY 18, 2026, TO
Chuck Page, Mayor
City of Saratoga
in recognition of outstanding achievement as a Science Fair award winner of the Santa
Clara Valley Science and Engineering Fair Association, representing the next generation
of scientists, engineers, and innovators.
Eddie Zhang
CITY of SARATOGA
48
Certificate of Recognition
THIS CERTIFICATE IS AWARDED ON FEBRUARY 18, 2026, TO
Chuck Page, Mayor
City of Saratoga
in recognition of outstanding achievement as a Science Fair award winner of the Santa
Clara Valley Science and Engineering Fair Association, representing the next generation
of scientists, engineers, and innovators.
Evan Zhang
CITY of SARATOGA
49
Certificate of Recognition
THIS CERTIFICATE IS AWARDED ON FEBRUARY 18, 2026, TO
Chuck Page, Mayor
City of Saratoga
in recognition of outstanding achievement as a Science Fair award winner of the Santa
Clara Valley Science and Engineering Fair Association, representing the next generation
of scientists, engineers, and innovators.
Tiffany Zhu
CITY of SARATOGA
50
SARATOGA CITY COUNCIL
MEETING DATE: February 18, 2026
DEPARTMENT: City Manager’s Department
PREPARED BY: Britt Avrit, MMC, City Clerk
SUBJECT: City Council Meeting Minutes
RECOMMENDED ACTION:
Review and Approve the Minutes for the January 27, 2026, and February 4, 2026 City Council
Meetings.
BACKGROUND:
Draft City Council Meeting Minutes are presented to the City Council for review and approval.
Following City Council approval, minutes are retained for legislative history and posted on the
City of Saratoga website. The draft minutes are attached to this report for Council review and
approval.
ATTACHMENTS:
Attachment A - Minutes for the January 27, 2026 City Council Meeting
Attachment B - Minutes for the February 4, 2026 City Council Meeting
51
Saratoga City Council Minutes ~ January 27, 2026 ~ Page 1 of 3
MINUTES
TUESDAY, JANUARY 27, 2026
SARATOGA CITY COUNCIL SPECIAL MEETING
ROLL CALL
PRESENT: Mayor Chuck Page, Vice Mayor Tina Walia, Council Members Belal
Aftab, Kookie Fitzsimmons
ABSENT: Council Member Zhao
ALSO PRESENT: Matt Morley, City Manager
Leslie Arroyo, Assistant City Manager
Richard Taylor, City Attorney
Ryan Hinchman, Administrative Services Director
John Cherbone, Public Works Director
Bryan Swanson, Community Development Director
Britt Avrit, City Clerk
REPORT ON POSTING OF THE AGENDA
The City Clerk reported the agenda for this meeting was properly posted on January 23, 2026.
AGENDA ITEMS
1. Finance Update
Recommended Action:
Receive a mid-year update and five-year financial forecast.
Ryan Hinchman, Administrative Services Director presented the Staff Report.
Council Member Zhao arrived at the meeting at 12:41 p.m.
Mayor Page invited public comment.
The following individuals spoke at this time: Darrell Miller, Glenn Hendricks
Receive report; no vote needed.
2. Sheriff Contract Renewal
Recommended Action:
Receive an update on FY2026-27 Sheriff contract renewal.
Leslie Arroyo, Assistant City Manager, and Ryan Hinchman, Administrative Services Director,
presented the Staff Report.
Mayor Page invited public comment.
No one requested to speak.
Receive report; no vote needed.
52
Saratoga City Council Minutes ~ January 27, 2026 ~ Page 2 of 3
3. Capital Improvement Program Preview
Recommended Action:
Receive a preview of the fiscal year 2026-27 Capital Improvement Program (CIP).
Ryan Hinchman, Administrative Services Director, John Cherbone Public Works Director, and
Macedonio Nunez City Engineer, presented the Staff Report.
Mayor Page invited public comment.
The following individuals spoke at this time: Darrell Miller, Glenn Hendricks, Bill Dalton
Receive report; no vote needed.
Mayor Page requested a recess at this time.
Mayor Page reconvened the meeting at 3:18 p.m.
4. Pension Funding Strategies
Recommended Action:
Receive information on pension funding strategies and 115 Trusts, and provide feedback to staff.
Ryan Hinchman, Administrative Services Director presented the Staff Report.
Mayor Page invited public comment.
The following individuals spoke at this time: Bill Dalton, Glenn Hendricks, Darrell Miller
Receive report; no vote needed.
5. General Fund Balance Reserves
Recommended Action:
Receive information on the City’s General Fund balance reserves.
Ryan Hinchman, Administrative Services Director presented the Staff Report.
Mayor Page invited public comment.
No one requested to speak.
Receive report; no vote needed.
6. 2025 Legislative Update
Recommended Action:
Accept staff report and provide direction to staff.
Richard Taylor, City Attorney presented the Staff Report.
Mayor Page invited public comment.
No one requested to speak.
Receive report; no vote needed.
53
Saratoga City Council Minutes ~ January 27, 2026 ~ Page 3 of 3
RECAP
The Assistant City Manager provided a review of the items discussed.
ADJOURNMENT
Mayor Page adjourned the meeting at 4:41 p.m.
Minutes respectfully submitted:
Britt Avrit, MMC, City Clerk
City of Saratoga
54
Saratoga City Council Minutes ~ February 4, 2026 ~ Page 1 of 6
MINUTES
WEDNESDAY, FEBRUARY 4, 2026
SARATOGA CITY COUNCIL REGULAR MEETING
At 6:00 p.m., the City Council held a Study Session in the Linda Callon Conference Room to
preview the FY 2026-27 Capital Improvement Program (CIP).
Mayor Page invited public comment.
The following individuals spoke at this time: Glenn Hendricks, Darryl Miller, Bill Dalton
Mayor Page called the Regular Session to order at 7:00 p.m.
ROLL CALL
PRESENT: Mayor Chuck Page, Vice Mayor Tina Walia, Council Members Belal
Aftab, Kookie Fitzsimmons, Yan Zhao
ABSENT: None
ALSO PRESENT: Leslie Arroyo, Acting City Manager
Richard Taylor, City Attorney
Ryan Hinchman, Administrative Services Director
John Cherbone, Public Works Director
Bryan Swanson, Community Development Director
Britt Avrit, City Clerk
REPORT ON POSTING OF THE AGENDA
The City Clerk reported the agenda for this meeting was properly posted on January 29, 2026.
REPORT FROM STUDY SESSION
Mayor Page stated the City Council held a Study Session at 6pm to discuss the 2026-27 Capital
Improvement Program.
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS; IN-PERSON
ATTENDEES
Anthony Luo discussed Flock cameras.
Sudhanva Belur discussed the Muwekma Ohlone Tribe.
Parker Huynh discussed the Muwekma Ohlone Tribe.
Sanath Krishna discussed the Muwekma Ohlone Tribe.
Aarav Iyer discussed the Muwekma Ohlone Tribe.
Bernie Mills discussed Flock cameras.
Bill Dalton discussed Flock cameras.
55
Saratoga City Council Minutes ~ February 4, 2026 ~ Page 2 of 6
John B. Henley Jr. thanked the Council for paving Fruitvale Avenue.
ANNOUNCEMENTS
Mayor Page shared information about the Mayor’s Office Hours at the Farmers’ Market, Love
Notes in the Saratoga Village, National Youth Heart Screen Day Event, and Silicon Valley Youth
Climate Action 2026 Summer Youth Leadership Academy.
CEREMONIAL ITEM
Proclamation Declaring February 2026 as American Heart Month
Recommended Action:
Proclaim February 2026 as American Heart Month.
The City Council proclaimed February 2026 American Heart Month.
1. CONSENT CALENDAR
Council Member Aftab requested Item 1.6 be removed for a separate vote.
Mayor Page invited public comment.
No one requested to speak.
1.1 City Council Meeting Minutes
Recommended Action:
Review and Approve the Minutes for the January 21, 2026, City Council Meeting.
ZHAO/FITZSIMMONS MOVED TO REVIEW AND APPROVE THE MINUTES FOR
THE JANUARY 21, 2026, CITY COUNCIL MEETING. MOTION PASSED BY THE
FOLLOWING VOTE: AYES: AFTAB, FITZSIMMONS, ZHAO, WALIA, PAGE. NOES:
NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
1.2 Accounts Payable Check Registers
Recommended Action:
Review and accept the 01/14/2026, 01/15/2026, and 01/22/2026 accounts payable vendor
payment check registers.
ZHAO/FITZSIMMONS MOVED TO REVIEW AND ACCEPT THE 01/14/2026,
01/15/2026, AND 01/22/2026 ACCOUNTS PAYABLE VENDOR PAYMENT CHECK
REGISTERS. MOTION PASSED BY THE FOLLOWING VOTE: AYES: AFTAB,
FITZSIMMONS, ZHAO, WALIA, PAGE. NOES: NONE. ABSTAIN: NONE. RECUSED:
NONE. ABSENT: NONE.
1.3 Treasurer’s Report for the Month Ended November 30, 2025
Recommended Action:
Review and accept the Treasurer’s Report for the month ended November 30, 2025.
56
Saratoga City Council Minutes ~ February 4, 2026 ~ Page 3 of 6
ZHAO/FITZSIMMONS MOVED TO REVIEW AND ACCEPT THE TREASURER’S
REPORT FOR THE MONTH ENDED NOVEMBER 30, 2025. MOTION PASSED BY
THE FOLLOWING VOTE: AYES: AFTAB, FITZSIMMONS, ZHAO, WALIA, PAGE.
NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
1.4 Treasurer’s Report for the Month Ended December 31, 2025
Recommended Action:
Review and accept the Treasurer’s Report for the month ended December 31, 2025.
ZHAO/FITZSIMMONS MOVED TO REVIEW AND ACCEPT THE TREASURER’S
REPORT FOR THE MONTH ENDED DECEMBER 31, 2025. MOTION PASSED BY
THE FOLLOWING VOTE: AYES: AFTAB, FITZSIMMONS, ZHAO, WALIA, PAGE.
NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
1.5 Congress Springs Park (CSP) Backstop Replacement
Recommended Actions:
1. Approve a new FY2025-26 CIP Project for Congress Springs Park (CSP) Backstop
Replacement
2. Adopt the Resolution amending the FY2025/26 budget to appropriate funding in the
amount of $67,000 for the new CSP Backstop Replacement CIP project.
RESOLUTION 26-004
ZHAO/FITZSIMMONS MOVED TO APPROVE A NEW FY2025-26 CIP PROJECT
FOR CONGRESS SPRINGS PARK (CSP) BACKSTOP REPLACEMENT, AND
ADOPT THE RESOLUTION AMENDING THE FY2025/26 BUDGET TO
APPROPRIATE FUNDING IN THE AMOUNT OF $67,000 FOR THE NEW CSP
BACKSTOP REPLACEMENT CIP PROJECT. MOTION PASSED BY THE
FOLLOWING VOTE: AYES: AFTAB, FITZSIMMONS, ZHAO, WALIA, PAGE. NOES:
NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
1.6 Ordinance Prohibiting Short-Term Rentals
Recommended Action:
Waive reading and adopt the ordinance prohibiting short-term rentals and implement the
Short-Term Rental Facilitator Act of 2025.
ORDINANCE 416
FITZSIMMONS/ZHAO MOVED TO WAIVE READING AND ADOPT THE
ORDINANCE PROHIBITING SHORT-TERM RENTALS AND IMPLEMENT THE
SHORT-TERM RENTAL FACILITATOR ACT OF 2025. MOTION PASSED BY THE
FOLLOWING VOTE: AYES: FITZSIMMONS, ZHAO, WALIA. NOES: AFTAB, PAGE.
ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
1.7 FY 2025-26 Grant Agreement and CIP Budget Adjustment
Recommended Actions:
1. Authorize the City Manager to sign the Silicon Valley Clean Energy (SVCE)
Noncompetitive Member Agency Grant Agreement in the amount of $184,537 for FY 2025-
2026 for the Corporation Yard Electrification Capital Improvement Project.
57
Saratoga City Council Minutes ~ February 4, 2026 ~ Page 4 of 6
2. Adopt the Resolution to accept funding in the amount of $184,537 from the Silicon Valley
Clean Energy (SVCE) Non-Competitive Grant for the City of Saratoga’s Corporation Yard
Electrification Project and adjust the FY 2025-2026 budget.
RESOLUTION 26-005
ZHAO/FITZSIMMONS MOVED TO AUTHORIZE THE CITY MANAGER TO SIGN
THE SILICON VALLEY CLEAN ENERGY (SVCE) NONCOMPETITIVE MEMBER
AGENCY GRANT AGREEMENT IN THE AMOUNT OF $184,537 FOR FY 2025-2026
FOR THE CORPORATION YARD ELECTRIFICATION CAPITAL
IMPROVEMENT PROJECT, AND ADOPT THE RESOLUTION TO ACCEPT
FUNDING IN THE AMOUNT OF $184,537 FROM THE SILICON VALLEY CLEAN
ENERGY (SVCE) NON-COMPETITIVE GRANT FOR THE CITY OF
SARATOGA’S CORPORATION YARD ELECTRIFICATION PROJECT AND
ADJUST THE FY 2025-2026 BUDGET. MOTION PASSED BY THE FOLLOWING
VOTE: AYES: AFTAB, FITZSIMMONS, ZHAO, WALIA, PAGE. NOES: NONE.
ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
1.8 Proposed Ordinance Amending Article 15-50 (Tree Regulations)
Recommended Action:
Waive reading and adopt the ordinance amending Article 15-50, Tree Regulations of the
Saratoga City Code, to strengthen fire protection measures throughout the City of Saratoga.
ORDINANCE 417
ZHAO/FITZSIMMONS MOVED TO WAIVE READING AND ADOPT THE
ORDINANCE AMENDING ARTICLE 15-50, TREE REGULATIONS OF THE
SARATOGA CITY CODE, TO STRENGTHEN FIRE PROTECTION MEASURES
THROUGHOUT THE CITY OF SARATOGA. MOTION PASSED BY THE
FOLLOWING VOTE: AYES: AFTAB, FITZSIMMONS, ZHAO, WALIA, PAGE. NOES:
NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
2. GENERAL BUSINESS
2.1 Authorization to Issue a Request for Proposals (RFP) for Consultant Services for City
Manager Recruitment
Recommended Action:
Authorize the Human Resources Manager to initiate a Request for Proposals (RFP) process
to allow the Council to select and retain an executive recruitment firm to coordinate the City
Manager recruitment and selection process.
Monica LaBossierre, Human Resources Manager, presented the Staff Report.
Mayor Page invited public comment.
The following individuals spoke at this time: Bernie Mills, Glenn Hendricks, Bill Dalton
58
Saratoga City Council Minutes ~ February 4, 2026 ~ Page 5 of 6
ZHAO/AFTAB MOVED TO AUTHORIZE THE HUMAN RESOURCES MANAGER
TO INITIATE A REQUEST FOR PROPOSALS (RFP) PROCESS TO ALLOW THE
COUNCIL TO SELECT AND RETAIN AN EXECUTIVE RECRUITMENT FIRM TO
COORDINATE THE CITY MANAGER RECRUITMENT AND SELECTION
PROCESS AND NOMINATE MAYOR PAGE AND VICE MAYOR WALIA TO
REVIEW THE PROPOSALS TO SELECT THE FINALIST FIRMS FOR AN
INVITATION TO INTERVIEW ON FEBRUARY 24TH. MOTION PASSED BY THE
FOLLOWING VOTE: AYES: AFTAB, FITZSIMMONS, ZHAO, WALIA, PAGE. NOES:
NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
2.2 Discussion Regarding Violation Correction Time Periods
Recommended Action:
Review and discuss the time periods allowed for correcting Municipal Code violations.
Aaron Yuma, Building Official, and Nathan Nagastume, Code Compliance Officer, presented
the Staff Report.
Mayor Page invited public comment.
No one requested to speak.
Receive report; no vote needed.
COUNCIL ASSIGNMENTS
Council Member Belal Aftab
Nothing to report.
Council Member Yan Zhao
Nothing to report.
Council Member Kookie Fitzsimmons
Cities Association of Santa Clara County City Selection Committee – stated the Chair is Sunnyvale
Mayor Larry Klein and Vice Chair is Santa Clara Council Member Vicki Veenker; Council
Member Fitzsimmons provided the appointees for various Committees.
Vice Mayor Tina Walia
Cities Association of Santa Clara County Legislative Action Committee – stated she attended the
meeting with nothing to report.
Cities Association of Santa Clara County Board of Directors – stated the Board discussed priority
areas.
Mayor Chuck Page
Sheriff's Contract Ad-Hoc Committee – stated the Committee met with nothing to report.
CITY COUNCIL ITEMS
Aftab/Zhao requested that information regarding Saratoga Flock camera data usage be provided
in the weekly newsletter.
59
Saratoga City Council Minutes ~ February 4, 2026 ~ Page 6 of 6
COUNCIL COMMUNICATIONS
Mayor Page requested that Council Members be aware of the process for asking questions and
providing comments for Staff Reports.
CITY MANAGER’S REPORT
None
CITY ATTORNEY'S REPORT
None
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS; VIRTUAL ATTENDEES
None.
ADJOURNMENT
Mayor Page adjourned the meeting at 8:13 p.m.
Minutes respectfully submitted:
Britt Avrit, MMC, City Clerk
City of Saratoga
60
SARATOGA CITY COUNCIL
MEETING DATE: February 18, 2026
DEPARTMENT: Administrative Services
PREPARED BY: Shannda Markee, Accounting Technician
SUBJECT: Accounts Payable Check Registers
RECOMMENDED ACTION:
Review and accept the 01/29/2026 and 02/05/2026 accounts payable vendor payment check registers.
BACKGROUND:
The accounts payable check registers report payments to vendors for goods and services properly procured and approved for payment
in accordance with the City’s administrative purchasing policy. The information listed below lists vendor payments exceeding
$20,000 and any checks that were voided during the time period. The complete check register(s) and summary by Fund are provided
as attachments to this report.
ATTACHMENTS:
Attachment A - Check Register Reports Dated 01/29/2026
Attachment B - Check Register Reports Dated 02/05/2026
REPORT SUMMARY:
Attached are Check Registers for:
Date
Ending
Check #
Accounts Payable 01/29/2026 153644 153689 46 974,096.61 01/29/2026 01/22/2026 153643
Accounts Payable 02/05/2026 153690 153748 59 728,015.23 02/05/2026 01/29/2026 153689
Accounts Payable checks issued for $20,000 or greater:
Date Check #Dept.Amount
01/29/2026 153660 Dinsmore Landscape Company General Fund PW December 2025 Citywide Landscaping Services 43,822.94
01/29/2026 153664 Fehr & Peers CIP Admin Projects Fund PW December 2025 Plan Development 32,424.32
01/29/2026 153673 Metropolitan Planning Group General Fund CDD December 2025 Building and Planning Services 26,815.00
01/29/2026 153677 SCC Office of Sheriff General Fund ASD December 2025 Law Enforcement 749,667.08
01/29/2026 153679 Pacific Gas & Electric Various Funds Various Gas & Electric Expenses 22,715.64
02/05/2026 153690 4Leaf Inc. General Fund CDD December 2025 Plan Review 64,058.11
02/05/2026 153703 County of Santa Clara General Fund PW FY2025 Household Hazardous Waste Program 27,105.26
02/05/2026 153708 Dinsmore Landscape Company General Fund PW December 2025 Citywide Landscaping Services 56,792.94
02/05/2026 153722 Oiuling Zhu General Fund CDD ARB22-0017 Deposit Refund 27,125.02
02/05/2026 153730 SCVURPP WVCWP Agency Fund WVSA Program Assessment for FY2025-26 92,415.00
02/05/2026 153731 SCVURPP WVCWP Agency Fund WVSA Program Assessment for FY2025-27 109,270.00
02/05/2026 153732 SCVURPP WVCWP Agency Fund WVSA Program Assessment for FY2025-28 101,133.00
02/05/2026 153735 Shute Mihaly & Weinberger General Fund Various November 2025 Attorney Services 78,819.97
02/05/2026 153741 Urban37, Inc Various Funds Various December 2025 Building Plan Review 77,460.23
Accounts Payable checks voided during this time period:
AP Date Check #Amount
02/02/2026 153660 Dinsmore Landscape Company voided incorrect check Reissued 56,792.94
Ending
Check #
Starting
Check #Type of Checks Date
StatusReason Issued to
Issued to
Prior Check Register
Checks ReleasedTotal Checks Amount
Fund Purpose
61
SUNGARD PUBLIC SECTOR PAGE NUMBER: 1
DATE: 01/29/2026 CITY OF SARATOGA VENCHK11
TIME: 12:53:40 CHECK REGISTER - FUND TOTALS ACCOUNTING PERIOD: 7/26
FUND FUND TITLE AMOUNT
111 GENERAL FUND 863,029.79
233 SARAHILLS LIGHTING DIST 262.61
241 ARROYO DE SARATOGA LNDSCP 350.00
243 CARNELIAN GLEN LANDSCAPE 210.00
244 CUNNINGHAM/GLASGOW LND 359.86
245 FREDERICKSBURG LANDSCAPE 350.00
246 GREENBRIAR LANDSCAPE 1,945.00
247 KERWIN RANCH LANDSCAPE 600.00
248 LEUTAR COURT LANDSCAPE 210.00
249 MANOR DRIVE LANDSCAPE 306.00
251 MCCARTYSVILLE LANDSCAPE 373.29
252 PRIDES CROSSING LANDSCAPE 979.12
253 SARATOGA LEGEND LANDSCAPE 600.00
254 SUNLAND PARK LANDSCAPE 1,515.00
256 ALLENDALE LANDSCAPE 350.00
257 COVINA LANDSCAPING DIST 350.00
271 BEUACHAMPS L&L 281.81
272 BELLGROVE L&L 4,511.17
273 GATEWAY L&L 420.00
274 HORSESHOE DRIVE L&L 359.86
276 TOLLGATE L&L 380.47
278 WESTBROOK L&L 350.00
279 BROOKVIEW L&L 350.00
292 PARAMOUNT COURT SWD 350.00
411 CIP STREET PROJECTS FUND 17,549.06
412 CIP PARKS PROJECT FUND 16,215.91
414 CIP ADMIN PROJECTS FUND 24,124.65
431 CIP GRANT - STREET REPAIR 2.03
435 ARPA/SLFRF FUND 2,157.50
612 WORKERS COMP FUND 164.00
621 OFFICE SUPPORT 2,599.91
622 IT SERVICES 5,984.87
623 VEHICLE & EQUIPMENT MAINT 10,408.86
624 BUILDING MAINTENANCE 12,536.22
713 WVCWP AGENCY FUND 3,559.62
TOTAL REPORT 974,096.61
62
SUNGARD PUBLIC SECTOR PAGE NUMBER: 1
DATE: 01/29/2026 CITY OF SARATOGA VENCHK11
TIME: 12:51:34 CHECK REGISTER ACCOUNTING PERIOD: 7/26
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
153644 11111 01/29/26 1092 AAA WORKSPACE 61111 OFFICE SUPPLIES 73.10
153645 11111 01/29/26 627 ABLE CONSTRUCTION GROUP 64734 EMERGENCY MAINT 2,440.00
153646 11111 01/29/26 1915 ADRIAN SUSNEA LITMAN 81161 PUBLIC ARTWORK LOA AGREEM 1,000.00
153647 11111 01/29/26 247 CA DEPARTMENT OF CONSERVA 43476 Q2 FY25/26 SMIP FEES 142.85
153647 11111 01/29/26 247 CA DEPARTMENT OF CONSERVA 43477 Q2 FY25/26 SMIP FEES 4,688.10
TOTAL CHECK 4,830.95
153648 11111 01/29/26 552 CA DEPARTMENT OF JUSTICE 64161 DEC FINGERPRINT SVCS 32.00
153649 11111 01/29/26 1701 CAL. ASSOC. OF MUTUAL WAT 67713 WVSA 2026 MEMB DUES 100.00
153650 11111 01/29/26 587 CALIFORNIA DEPT. TAX AND 61111 102-603396 Q2 FY26 - .64
153650 11111 01/29/26 587 CALIFORNIA DEPT. TAX AND 61162 102-603396 Q2 FY26 - .54
153650 11111 01/29/26 587 CALIFORNIA DEPT. TAX AND 61111 102-603396 Q2 FY26 - .41
153650 11111 01/29/26 587 CALIFORNIA DEPT. TAX AND 61113 102-603396 Q2 FY26 - .36
153650 11111 01/29/26 587 CALIFORNIA DEPT. TAX AND 61181 102-603396 Q2 FY26 - .36
153650 11111 01/29/26 587 CALIFORNIA DEPT. TAX AND 66111 102-603396 Q2 FY26 - .18
153650 11111 01/29/26 587 CALIFORNIA DEPT. TAX AND 66321 102-603396 Q2 FY26 - .14
153650 11111 01/29/26 587 CALIFORNIA DEPT. TAX AND 61354 102-603396 Q2 FY26 - .02
153650 11111 01/29/26 587 CALIFORNIA DEPT. TAX AND 61111 102-603396 Q2 FY26 .46
153650 11111 01/29/26 587 CALIFORNIA DEPT. TAX AND 61133 102-603396 Q2 FY26 .78
153650 11111 01/29/26 587 CALIFORNIA DEPT. TAX AND 81161 102-603396 Q2 FY26 2.03
153650 11111 01/29/26 587 CALIFORNIA DEPT. TAX AND 61166 102-603396 Q2 FY26 3.19
153650 11111 01/29/26 587 CALIFORNIA DEPT. TAX AND 61111 102-603396 Q2 FY26 4.38
153650 11111 01/29/26 587 CALIFORNIA DEPT. TAX AND 61341 102-603396 Q2 FY26 6.32
153650 11111 01/29/26 587 CALIFORNIA DEPT. TAX AND 66111 102-603396 Q2 FY26 18.13
153650 11111 01/29/26 587 CALIFORNIA DEPT. TAX AND 61361 102-603396 Q2 FY26 22.32
153650 11111 01/29/26 587 CALIFORNIA DEPT. TAX AND 61331 102-603396 Q2 FY26 35.18
153650 11111 01/29/26 587 CALIFORNIA DEPT. TAX AND 66112 102-603396 Q2 FY26 46.88
153650 11111 01/29/26 587 CALIFORNIA DEPT. TAX AND 68353 102-603396 Q2 FY26 47.98
TOTAL CHECK 185.00
153651 11111 01/29/26 500 CAROL KUMMERER 68353 NEIGHBORHOOD WATCH 300.00
153652 11111 01/29/26 692 CBSC 21932 DEP Q2 FY26 CBSC FEES 851.48
153653 11111 01/29/26 130 CDW GOVERNMENT 64312 ANTIVIRUS SOFTWARE 5,753.43
153654 11111 01/29/26 179 CIM AIR, INC 64514 HVAC SUPPLIES 1,872.00
153655 11111 01/29/26 188 CITY OF CAMPBELL-FINANCE 62624 WVSA FEB LEASE 2,270.62
153656 11111 01/29/26 1357 COMCAST(ACT# 8155 XX XXX 63213 COMCAST (PROSPECT) 231.44
153657 11111 01/29/26 1325 CORODATA SHREDDING, INC. 64123 SHREDDING SERVICES 137.07
153658 11111 01/29/26 274 DFM ASSOCIATES 61111 2026 ELECTIONS CODE 76.56
153659 1717 DINSMORE LANDSCAPE COMPAN VOID: MULTI STUB CHECK
153660 11111 01/29/26 1717 DINSMORE LANDSCAPE COMPAN 64548 DEC MEDIAN LOCATIONS 12,254.00
153660 11111 01/29/26 1717 DINSMORE LANDSCAPE COMPAN 64547 DEC ALLENDALE/HARLEIG 350.00
153660 11111 01/29/26 1717 DINSMORE LANDSCAPE COMPAN 64547 DEC ARROYO DE SARATOG 350.00
63
SUNGARD PUBLIC SECTOR PAGE NUMBER: 2
DATE: 01/29/2026 CITY OF SARATOGA VENCHK11
TIME: 12:51:34 CHECK REGISTER ACCOUNTING PERIOD: 7/26
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
153660 11111 01/29/26 1717 DINSMORE LANDSCAPE COMPAN 64547 DEC BEAUCHAMPS 210.00
153660 11111 01/29/26 1717 DINSMORE LANDSCAPE COMPAN 64547 DEC BROOKVIEW/BROOKGL 350.00
153660 11111 01/29/26 1717 DINSMORE LANDSCAPE COMPAN 64547 DEC CARNELIAN GLEN 210.00
153660 11111 01/29/26 1717 DINSMORE LANDSCAPE COMPAN 64547 DEC COVINA 350.00
153660 11111 01/29/26 1717 DINSMORE LANDSCAPE COMPAN 64547 DEC CUNNINGHM/GLASGOW 350.00
153660 11111 01/29/26 1717 DINSMORE LANDSCAPE COMPAN 64547 DEC FREDRICKSBURG 350.00
153660 11111 01/29/26 1717 DINSMORE LANDSCAPE COMPAN 64547 DEC GATEWAY 420.00
153660 11111 01/29/26 1717 DINSMORE LANDSCAPE COMPAN 64547 DEC GREENBRIAR 1,945.00
153660 11111 01/29/26 1717 DINSMORE LANDSCAPE COMPAN 64547 DEC HORSESHOE DRIVE 350.00
153660 11111 01/29/26 1717 DINSMORE LANDSCAPE COMPAN 64547 DEC KERWIN RANCH 600.00
153660 11111 01/29/26 1717 DINSMORE LANDSCAPE COMPAN 64547 DEC LEUTAR COURT 210.00
153660 11111 01/29/26 1717 DINSMORE LANDSCAPE COMPAN 64547 DEC MANOR DRIVE 306.00
153660 11111 01/29/26 1717 DINSMORE LANDSCAPE COMPAN 64547 DEC MCCARTYSVILLE 350.00
153660 11111 01/29/26 1717 DINSMORE LANDSCAPE COMPAN 64547 DEC PARAMOUNT 350.00
153660 11111 01/29/26 1717 DINSMORE LANDSCAPE COMPAN 64547 DEC PRIDES CROSSING 950.00
153660 11111 01/29/26 1717 DINSMORE LANDSCAPE COMPAN 64547 DEC SARATOGA LEGENDS 600.00
153660 11111 01/29/26 1717 DINSMORE LANDSCAPE COMPAN 64547 DEC SUNLAND PARK 1,515.00
153660 11111 01/29/26 1717 DINSMORE LANDSCAPE COMPAN 64547 DEC TOLLGATE 350.00
153660 11111 01/29/26 1717 DINSMORE LANDSCAPE COMPAN 64547 DEC WESTBROOK 350.00
153660 11111 01/29/26 1717 DINSMORE LANDSCAPE COMPAN 64557 DEC PARKS LANDSCAPE 220.74
153660 11111 01/29/26 1717 DINSMORE LANDSCAPE COMPAN 64548 DEC PARKS LANDSCAPE 12,692.63
153660 11111 01/29/26 1717 DINSMORE LANDSCAPE COMPAN 64221 DEC DOWNTOWN LNDSCAPE 2,759.27
153660 11111 01/29/26 1717 DINSMORE LANDSCAPE COMPAN 64547 DEC BELLGROVE LNDSCPE 3,424.74
153660 11111 01/29/26 1717 DINSMORE LANDSCAPE COMPAN 64558 LANDSCAPE MAINTENANCE CON 1,655.56
TOTAL CHECK 43,822.94
153661 11111 01/29/26 1136 DIVISION OF THE STATE ARC 21931 DEP OCT-DEC25 SB1186 177.40
153662 11111 01/29/26 416 EVANS WEST VALLEY SPRAY 64545 PARKS WEED CONTROL 4,800.00
153663 11111 01/29/26 421 EWING IRRIGATION 81161 LANDSCAPE SUPPLIES 1,206.14
153664 11111 01/29/26 423 FEHR & PEERS 65511 DEC TSC SERVICES 12,208.75
153664 11111 01/29/26 423 FEHR & PEERS 22119 DEP ENV24-0001 613.05
153664 11111 01/29/26 423 FEHR & PEERS 22119 DEP GEO24-0040 992.07
153664 11111 01/29/26 423 FEHR & PEERS 81161 COX AVENUE SIGNAGE AND ST 1,333.50
153664 11111 01/29/26 423 FEHR & PEERS 81134 DEC WILDFIR EVAL 17,276.95
TOTAL CHECK 32,424.32
153665 11111 01/29/26 454 GACHINA LANDSCAPE MANAGEM 81161 JAN MNTHLY WEED ABATE 962.00
153666 11111 01/29/26 1866 GIGANTIC IDEA STUDIO, INC 64313 WVSA DEC OUTREACH 675.00
153667 11111 01/29/26 1268 GIULIANI & KULL - SAN JOS 22119 DEP ULS25-0008 680.00
153668 11111 01/29/26 1544 HILLVIEW DESIGN PRINT MED 61113 OFFICE SUPPLIES 412.51
153669 11111 01/29/26 472 HT HARVEY & ASSOCIATES 81161 MT. EDEN RD RIPARIAN 2,833.33
153670 11111 01/29/26 1123 IMPERIAL SPRINKLER SUPPLY 81161 LANDSCAPING SUPPLIES 15,009.77
153671 11111 01/29/26 500 JON KWONG 68353 NEIGHBORHOOD WATCH 300.00
153672 11111 01/29/26 1918 MARGUERITE ELLIOT 81161 PUBLIC ARTWORK LOAN AGREE 1,000.00
153673 11111 01/29/26 328 METROPOLITAN PLANNING GRO 22119 DEP CPX24-0006 150.00
64
SUNGARD PUBLIC SECTOR PAGE NUMBER: 3
DATE: 01/29/2026 CITY OF SARATOGA VENCHK11
TIME: 12:51:34 CHECK REGISTER ACCOUNTING PERIOD: 7/26
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
153673 11111 01/29/26 328 METROPOLITAN PLANNING GRO 22119 DEP ADR25-0015 150.00
153673 11111 01/29/26 328 METROPOLITAN PLANNING GRO 22119 DEP ADR25-0008 1,875.00
153673 11111 01/29/26 328 METROPOLITAN PLANNING GRO 22119 DEP ULS25-0016 1,025.00
153673 11111 01/29/26 328 METROPOLITAN PLANNING GRO 22119 DEP CPX25-0004 4,837.50
153673 11111 01/29/26 328 METROPOLITAN PLANNING GRO 22119 DEP ADR25-030 450.00
153673 11111 01/29/26 328 METROPOLITAN PLANNING GRO 22119 DEP CPX25-0001 3,150.00
153673 11111 01/29/26 328 METROPOLITAN PLANNING GRO 22119 DEP ADR25-0035 1,200.00
153673 11111 01/29/26 328 METROPOLITAN PLANNING GRO 65411 BLD REMEDY PROJECT 1,000.00
153673 11111 01/29/26 328 METROPOLITAN PLANNING GRO 22119 DEP ENV25-0006 10,040.00
153673 11111 01/29/26 328 METROPOLITAN PLANNING GRO 65411 PROFESSIONAL SVCS 900.00
153673 11111 01/29/26 328 METROPOLITAN PLANNING GRO 22119 DEP CPX24-0016 2,037.50
TOTAL CHECK 26,815.00
153674 11111 01/29/26 1800 MOSS, LEVY & HARTZHEIM, L 65131 FY 2024-25 CITY AUDIT 10,050.00
153675 11111 01/29/26 500 NITAL VORA 22111 DEP ARB24-0044 720.75
153676 11111 01/29/26 1668 OAK ALARM COMPANY 62471 WVSA SECURITY SERVICE 264.00
153677 11111 01/29/26 1 OFF OF SHERIFF-FISCAL SVC 64811 JAN LAW ENFORCEMENT 749,667.08
153678 11111 01/29/26 1 OFF OF SHERIFF-FISCAL SVC 81161 TRAFF CNTRL LAW ENFOR 7,003.50
153679 11111 01/29/26 173 PACIFIC GAS & ELECTRIC 63111 BUILDINGS 10,663.44
153679 11111 01/29/26 173 PACIFIC GAS & ELECTRIC 63111 TRAFFIC SIGNALS 2,276.59
153679 11111 01/29/26 173 PACIFIC GAS & ELECTRIC 63111 CITYWIDE STREETLIGHT 1,161.71
153679 11111 01/29/26 173 PACIFIC GAS & ELECTRIC 63111 PARKS/OPEN SPACE 1,430.07
153679 11111 01/29/26 173 PACIFIC GAS & ELECTRIC 63111 VILLAGE LIGHTING 4,605.08
153679 11111 01/29/26 173 PACIFIC GAS & ELECTRIC 63111 AZULE LIGHTING 293.38
153679 11111 01/29/26 173 PACIFIC GAS & ELECTRIC 63111 SARAHILLS LIGHTING 262.61
153679 11111 01/29/26 173 PACIFIC GAS & ELECTRIC 63111 CUNNINGHAM/GLASGOW 9.86
153679 11111 01/29/26 173 PACIFIC GAS & ELECTRIC 63111 MCCARTYSVILLE 23.29
153679 11111 01/29/26 173 PACIFIC GAS & ELECTRIC 63111 PRIDES CROSSING 29.12
153679 11111 01/29/26 173 PACIFIC GAS & ELECTRIC 63111 BEAUCHAMPS 71.81
153679 11111 01/29/26 173 PACIFIC GAS & ELECTRIC 63111 BELLGROVE CIRCLE 1,086.43
153679 11111 01/29/26 173 PACIFIC GAS & ELECTRIC 63111 HORSESHOE DR LNDSCAP 9.86
153679 11111 01/29/26 173 PACIFIC GAS & ELECTRIC 63111 QUITO LIGHTING 797.92
153679 11111 01/29/26 173 PACIFIC GAS & ELECTRIC 63111 TOLLGATE 30.47
TOTAL CHECK 22,751.64
153680 11111 01/29/26 1663 SAN JOSE MAILING 81161 POST CARD MAILING 870.73
153680 11111 01/29/26 1663 SAN JOSE MAILING 81141 MAILING SERVICES 4,847.70
TOTAL CHECK 5,718.43
153681 11111 01/29/26 1754 SANDIS CIVIL ENGINEERS SU 81142 DEC VILLAGE IMPS ARPA 2,157.50
153682 11111 01/29/26 313 BAY AREA NEWS GROUP 62132 LL 0006936307 548.60
153682 11111 01/29/26 313 BAY AREA NEWS GROUP 22119 DEP ENV24-0001 522.60
TOTAL CHECK 1,071.20
153683 11111 01/29/26 1690 SOUTHERN COUNTIES LUBRICA 61362 FUEL 3,931.01
153684 11111 01/29/26 1897 SWIFTCOMPLY USA OPCO, INC 64311 WVSA MGMT SORTWARE 250.00
153685 11111 01/29/26 1261 THE FRUITGUYS 61192 EMPLOYEE WELLNESS 82.00
153685 11111 01/29/26 1261 THE FRUITGUYS 61192 EMPLOYEE WELLNESS 82.00
65
SUNGARD PUBLIC SECTOR PAGE NUMBER: 4
DATE: 01/29/2026 CITY OF SARATOGA VENCHK11
TIME: 12:51:34 CHECK REGISTER ACCOUNTING PERIOD: 7/26
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
TOTAL CHECK 164.00
153686 11111 01/29/26 1642 TOSHIBA FINANCIAL SERVICE 62612 COPIER LEASE 1,619.72
153686 11111 01/29/26 1642 TOSHIBA FINANCIAL SERVICE 62612 COPIER MAINTENANCE 980.19
TOTAL CHECK 2,599.91
153687 11111 01/29/26 1878 URBAN37, INC 64173 OCT PW STAFFING 1,530.00
153687 11111 01/29/26 1878 URBAN37, INC 64173 NOV BLDG STAFF SVCS 3,944.00
TOTAL CHECK 5,474.00
153688 11111 01/29/26 1524 VILLALOBOS & ASSOCIATES 81161 ALOHA AVE ROAD REPAIR 4,546.00
153689 11111 01/29/26 1916 WHITE OAKS COLLISION CENT 64611 VEHICLE REPAIRS 6,455.53
TOTAL FUND 974,096.61
TOTAL REPORT 974,096.61
66
SUNGARD PUBLIC SECTOR PAGE NUMBER: 1
DATE: 02/05/2026 CITY OF SARATOGA VENCHK11
TIME: 12:10:15 CHECK REGISTER - FUND TOTALS ACCOUNTING PERIOD: 8/26
FUND FUND TITLE AMOUNT
111 GENERAL FUND 363,053.25
241 ARROYO DE SARATOGA LNDSCP 350.00
243 CARNELIAN GLEN LANDSCAPE 210.00
244 CUNNINGHAM/GLASGOW LND 350.00
245 FREDERICKSBURG LANDSCAPE 350.00
246 GREENBRIAR LANDSCAPE 1,945.00
247 KERWIN RANCH LANDSCAPE 600.00
248 LEUTAR COURT LANDSCAPE 210.00
249 MANOR DRIVE LANDSCAPE 306.00
251 MCCARTYSVILLE LANDSCAPE 350.00
252 PRIDES CROSSING LANDSCAPE 950.00
253 SARATOGA LEGEND LANDSCAPE 600.00
254 SUNLAND PARK LANDSCAPE 1,515.00
256 ALLENDALE LANDSCAPE 350.00
257 COVINA LANDSCAPING DIST 350.00
271 BEUACHAMPS L&L 210.00
272 BELLGROVE L&L 3,424.74
273 GATEWAY L&L 420.00
274 HORSESHOE DRIVE L&L 350.00
276 TOLLGATE L&L 350.00
278 WESTBROOK L&L 350.00
279 BROOKVIEW L&L 350.00
292 PARAMOUNT COURT SWD 350.00
411 CIP STREET PROJECTS FUND 3,153.83
412 CIP PARKS PROJECT FUND 12,970.00
414 CIP ADMIN PROJECTS FUND 454.23
432 CIP GRANT - PARK & TRAIL 409.50
611 LIABILITY /RISK MGMT FUND 1,327.50
612 WORKERS COMP FUND 908.46
622 IT SERVICES 4,343.71
623 VEHICLE & EQUIPMENT MAINT 1,688.40
624 BUILDING MAINTENANCE 7,804.51
632 IT EQUIPMENT REPLACEMENT 1,584.10
633 BUILDING FFE REPLACEMENT 5,121.00
713 WVCWP AGENCY FUND 310,956.00
TOTAL REPORT 728,015.23
67
SUNGARD PUBLIC SECTOR PAGE NUMBER: 1
DATE: 02/05/2026 CITY OF SARATOGA VENCHK11
TIME: 12:07:26 CHECK REGISTER ACCOUNTING PERIOD: 8/26
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
153690 11111 02/05/26 1422 4LEAF INC. 64177 BUILDING PLAN REVIEW SERV 59,298.11
153690 11111 02/05/26 1422 4LEAF INC. 22119 DEP ADR25-0016 765.00
153690 11111 02/05/26 1422 4LEAF INC. 22119 DEP ULS25-0016 425.00
153690 11111 02/05/26 1422 4LEAF INC. 22119 DEP ULS25-0018 765.00
153690 11111 02/05/26 1422 4LEAF INC. 22119 DEP ADR25-0043 935.00
153690 11111 02/05/26 1422 4LEAF INC. 22119 DEP ADR25-0051 425.00
153690 11111 02/05/26 1422 4LEAF INC. 22119 DEP ADR25-0056 425.00
153690 11111 02/05/26 1422 4LEAF INC. 22119 DEP ADR25-0054 425.00
153690 11111 02/05/26 1422 4LEAF INC. 22119 DEP ADR25-0053 595.00
TOTAL CHECK 64,058.11
153691 11111 02/05/26 762 A TOOL SHED, INC. 64552 TOOL RENTAL 372.50
153691 11111 02/05/26 762 A TOOL SHED, INC. 64552 TOOL RENTAL 188.60
153691 11111 02/05/26 762 A TOOL SHED, INC. 64552 TOOL RENTAL 188.60
TOTAL CHECK 749.70
153692 11111 02/05/26 1092 AAA WORKSPACE 61111 OFFICE SUPPLIES 179.49
153692 11111 02/05/26 1092 AAA WORKSPACE 61111 OFFICE SUPPLIES 112.93
153692 11111 02/05/26 1092 AAA WORKSPACE 61111 OFFICE SUPPLIES 30.13
TOTAL CHECK 322.55
153693 11111 02/05/26 659 ADVANTAGE OFFICE SOLUTION 61172 OFFICE SUPPLIES 943.93
153693 11111 02/05/26 659 ADVANTAGE OFFICE SOLUTION 61192 OFFICE SUPPLIES 908.46
153693 11111 02/05/26 659 ADVANTAGE OFFICE SOLUTION 61172 OFFICE SUPPLIES 908.47
TOTAL CHECK 2,760.86
153694 11111 02/05/26 1880 AFSCME DISTRICT COUNCIL 5 21261 AFSCME FEB 2026 DUES 1,597.69
153695 11111 02/05/26 641 BKF ENGINEERS 81161 UPRR MITIGATION SITES - F 409.50
153696 11111 02/05/26 1324 BLUETRITON BRANDS INC 62614 DRINKING WATER SVCS 261.68
153697 11111 02/05/26 130 CDW GOVERNMENT 61272 OFFICE SUPPLIES 1,584.10
153698 11111 02/05/26 179 CIM AIR, INC 64514 HVAC SUPPLIES 1,290.00
153698 11111 02/05/26 179 CIM AIR, INC 77251 FRND HALL WATER HEATE 5,121.00
TOTAL CHECK 6,411.00
153699 11111 02/05/26 1412 CIVICPLUS 64324 ANNUAL PROFESSIONAL SERVI 9,397.50
153700 11111 02/05/26 930 COLE SUPPLY COMPANY, INC. 61341 LANDSCAPE SUPPLIES 989.28
153700 11111 02/05/26 930 COLE SUPPLY COMPANY, INC. 61341 LANDSCAPE SUPPLIES 675.62
TOTAL CHECK 1,664.90
153701 11111 02/05/26 991 COMCAST 63213 COMCAST (TV) 105.15
153702 11111 02/05/26 1369 COMCAST CORPORATION 63213 COMCAST (P2P) 725.50
153703 11111 02/05/26 562 COUNTY OF SANTA CLARA 64731 HAZARDOUS WASTE FY26 27,105.26
153704 11111 02/05/26 1060 CSG CONSULTANTS INC. 22119 ENGINEERING REVIEW SERVIC 2,300.00
153704 11111 02/05/26 1060 CSG CONSULTANTS INC. 22119 ENGINEERING REVIEW SERVIC 100.00
153704 11111 02/05/26 1060 CSG CONSULTANTS INC. 22119 ENGINEERING REVIEW SERVIC 450.00
153704 11111 02/05/26 1060 CSG CONSULTANTS INC. 22119 DEP PDR24-0011 580.00
153704 11111 02/05/26 1060 CSG CONSULTANTS INC. 22119 DEP ULS25-0001 600.00
153704 11111 02/05/26 1060 CSG CONSULTANTS INC. 22119 DEP ADR25-0008 200.00
68
SUNGARD PUBLIC SECTOR PAGE NUMBER: 2
DATE: 02/05/2026 CITY OF SARATOGA VENCHK11
TIME: 12:07:26 CHECK REGISTER ACCOUNTING PERIOD: 8/26
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
TOTAL CHECK 4,230.00
153705 11111 02/05/26 206 DAVID J. POWERS & ASSOC 22119 DEP ENV25-0002 3,923.50
153706 11111 02/05/26 573 STATE OF CALIFORNIA 64533 OCT-DEC25 SIG&LIGHTS 2,415.64
153707 1717 DINSMORE LANDSCAPE COMPAN VOID: MULTI STUB CHECK
153708 11111 02/05/26 1717 DINSMORE LANDSCAPE COMPAN 64548 DEC MEDIAN LOCATIONS 12,254.00
153708 11111 02/05/26 1717 DINSMORE LANDSCAPE COMPAN 64547 DEC ALLENDALE/HARLEIG 350.00
153708 11111 02/05/26 1717 DINSMORE LANDSCAPE COMPAN 64547 DEC ARROYO DE SARATOG 350.00
153708 11111 02/05/26 1717 DINSMORE LANDSCAPE COMPAN 64547 DEC BEAUCHAMPS 210.00
153708 11111 02/05/26 1717 DINSMORE LANDSCAPE COMPAN 64547 DEC BROOKVIEW/BROOKGL 350.00
153708 11111 02/05/26 1717 DINSMORE LANDSCAPE COMPAN 64547 DEC CARNELIAN GLEN 210.00
153708 11111 02/05/26 1717 DINSMORE LANDSCAPE COMPAN 64547 DEC COVINA 350.00
153708 11111 02/05/26 1717 DINSMORE LANDSCAPE COMPAN 64547 DEC CUNNINGHM/GLASGOW 350.00
153708 11111 02/05/26 1717 DINSMORE LANDSCAPE COMPAN 64547 DEC FREDRICKSBURG 350.00
153708 11111 02/05/26 1717 DINSMORE LANDSCAPE COMPAN 64547 DEC GATEWAY 420.00
153708 11111 02/05/26 1717 DINSMORE LANDSCAPE COMPAN 64547 DEC GREENBRIAR 1,945.00
153708 11111 02/05/26 1717 DINSMORE LANDSCAPE COMPAN 64547 DEC HORSESHOE DRIVE 350.00
153708 11111 02/05/26 1717 DINSMORE LANDSCAPE COMPAN 64547 DEC KERWIN RANCH 600.00
153708 11111 02/05/26 1717 DINSMORE LANDSCAPE COMPAN 64547 DEC LEUTAR COURT 210.00
153708 11111 02/05/26 1717 DINSMORE LANDSCAPE COMPAN 64547 DEC MANOR DRIVE 306.00
153708 11111 02/05/26 1717 DINSMORE LANDSCAPE COMPAN 64547 DEC MCCARTYSVILLE 350.00
153708 11111 02/05/26 1717 DINSMORE LANDSCAPE COMPAN 64547 DEC PARAMOUNT 350.00
153708 11111 02/05/26 1717 DINSMORE LANDSCAPE COMPAN 64547 DEC PRIDES CROSSING 950.00
153708 11111 02/05/26 1717 DINSMORE LANDSCAPE COMPAN 64547 DEC SARATOGA LEGENDS 600.00
153708 11111 02/05/26 1717 DINSMORE LANDSCAPE COMPAN 64547 DEC SUNLAND PARK 1,515.00
153708 11111 02/05/26 1717 DINSMORE LANDSCAPE COMPAN 64547 DEC TOLLGATE 350.00
153708 11111 02/05/26 1717 DINSMORE LANDSCAPE COMPAN 64547 DEC WESTBROOK 350.00
153708 11111 02/05/26 1717 DINSMORE LANDSCAPE COMPAN 64557 DEC PARKS LANDSCAPE 220.74
153708 11111 02/05/26 1717 DINSMORE LANDSCAPE COMPAN 64548 DEC PARKS LANDSCAPE 12,692.63
153708 11111 02/05/26 1717 DINSMORE LANDSCAPE COMPAN 64221 DEC DOWNTOWN LNDSCAPE 2,759.27
153708 11111 02/05/26 1717 DINSMORE LANDSCAPE COMPAN 64547 DEC BELLGROVE LNDSCAP 3,424.74
153708 11111 02/05/26 1717 DINSMORE LANDSCAPE COMPAN 64558 DEC TRAILS LANDSCAPE 1,655.56
153708 11111 02/05/26 1717 DINSMORE LANDSCAPE COMPAN 81161 RRIGARION INFRASTRUCTURE 12,970.00
TOTAL CHECK 56,792.94
153709 11111 02/05/26 419 EVENT SERVICES 64552 TEMP FENCE 1,232.02
153710 11111 02/05/26 987 FJM TRUCK AND TRAILER CEN 64611 VEH #102 REPAIR 302.50
153710 11111 02/05/26 987 FJM TRUCK AND TRAILER CEN 64611 VEH REPAIR 200.00
TOTAL CHECK 502.50
153711 11111 02/05/26 454 GACHINA LANDSCAPE MANAGEM 81161 FEB MNTHLY WEED ABATE 962.00
153712 11111 02/05/26 455 GARDENLAND POWER EQUIPMEN 61341 LANDSCAPE SUPPLIES 331.99
153713 11111 02/05/26 63 INTERSTATE TRAFFIC CONTRO 81121 STREET SUPPLIES 1,110.70
153713 11111 02/05/26 63 INTERSTATE TRAFFIC CONTRO 81121 STREET SUPPLIES 196.88
153713 11111 02/05/26 63 INTERSTATE TRAFFIC CONTRO 81121 STREET SUPPLIES 476.55
TOTAL CHECK 1,784.13
153714 11111 02/05/26 132 KEN FUSON PEST MANAGEMENT 64545 PEST MANAGEMENT 450.00
153714 11111 02/05/26 132 KEN FUSON PEST MANAGEMENT 64545 PEST MANAGEMENT 900.00
TOTAL CHECK 1,350.00
69
SUNGARD PUBLIC SECTOR PAGE NUMBER: 3
DATE: 02/05/2026 CITY OF SARATOGA VENCHK11
TIME: 12:07:26 CHECK REGISTER ACCOUNTING PERIOD: 8/26
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
153715 11111 02/05/26 100 SARATOGA COMMUNITY ACCESS 64138 OCT-DEC25 VIDEO SVCS 10,544.45
153716 11111 02/05/26 500 LAKSHMI SATHY ANARAYANA 43471 PERMIT #250387 206.40
153716 11111 02/05/26 500 LAKSHMI SATHY ANARAYANA 43471 PERMIT #250387 80.00
153716 11111 02/05/26 500 LAKSHMI SATHY ANARAYANA 43117 PERMIT #250387 17.46
153716 11111 02/05/26 500 LAKSHMI SATHY ANARAYANA 43471 PERMIT #250387 18.26
153716 11111 02/05/26 500 LAKSHMI SATHY ANARAYANA 41412 PERMIT #250387 32.34
153716 11111 02/05/26 500 LAKSHMI SATHY ANARAYANA 43471 PERMIT #250387 14.16
TOTAL CHECK 368.62
153717 11111 02/05/26 1765 LISA WISE CONSULTING, INC 65411 DEC VILLAGE DESIGN 2,412.37
153718 11111 02/05/26 500 MAYANK SRIV ASTAVA 22111 DEP ULS25-0006 2,188.69
153719 11111 02/05/26 499 CARPENTERS LOCAL 2236 (MI 21262 DED:3000 DUES 240.00
153720 11111 02/05/26 1732 NWESTCO LLC 62144 JAN DO INSEPECTION 230.00
153721 11111 02/05/26 1745 ODP BUSINESS SOLUTIONS, L 61111 OFFICE SUPPLIES 72.64
153721 11111 02/05/26 1745 ODP BUSINESS SOLUTIONS, L 61111 OFFICE SUPPLIES 119.30
153721 11111 02/05/26 1745 ODP BUSINESS SOLUTIONS, L 61111 OFFICE SUPPLIES 60.40
153721 11111 02/05/26 1745 ODP BUSINESS SOLUTIONS, L 61111 OFFICE SUPPLIES 36.25
153721 11111 02/05/26 1745 ODP BUSINESS SOLUTIONS, L 61111 OFFICE SUPPLIES 5.03
153721 11111 02/05/26 1745 ODP BUSINESS SOLUTIONS, L 61111 OFFICE SUPPLIES 26.72
TOTAL CHECK 320.34
153722 11111 02/05/26 500 OIULING ZHU 22111 DEP ARB22-0017 235.02
153722 11111 02/05/26 500 OIULING ZHU 22113 DEP ARB22-0017 26,890.00
TOTAL CHECK 27,125.02
153723 11111 02/05/26 1070 OMEGA INDUSTRIAL SUPPLY, 81121 STREET MAINT SUPPLIES 407.70
153723 11111 02/05/26 1070 OMEGA INDUSTRIAL SUPPLY, 61312 STREET MAINT SUPPLIES 1,503.17
153723 11111 02/05/26 1070 OMEGA INDUSTRIAL SUPPLY, 61312 STREET MAINT SUPPLIES 237.47
TOTAL CHECK 2,148.34
153724 11111 02/05/26 178 PENINSULA DIVISION 62211 2026 MEMBERSHIP DUES 500.00
153725 11111 02/05/26 1356 PETERSON POWER SYSTEMS, I 61361 VEH MAINT SUPPLIES 487.90
153726 11111 02/05/26 1550 PLAN JPA C/O SEDGWICK 62419 DEC GEN LIAB CLAIMS 1,327.50
153727 11111 02/05/26 500 RAI HARVIND AND GUPTA ALK 41412 PERMIT #25-2775 74.55
153727 11111 02/05/26 500 RAI HARVIND AND GUPTA ALK 43471 PERMIT #25-2775 107.00
153727 11111 02/05/26 500 RAI HARVIND AND GUPTA ALK 43117 PERMIT #25-2775 15.96
TOTAL CHECK 197.51
153728 11111 02/05/26 1039 SANCHEZ ELECTRIC, INC. 64523 ELECTRICAL SERVICES 1,392.83
153729 11111 02/05/26 136 SCOTTY'S AUTOMOTIVE 64611 VEH MAINT 468.00
153730 11111 02/05/26 1561 SCVURPPP 64742 WVSA SARATOGA 25/26 92,415.00
153731 11111 02/05/26 1561 SCVURPPP 64742 WVSA CAMPBELL 25/26 109,270.00
153732 11111 02/05/26 1561 SCVURPPP 64742 WVSA LOS GATOS 25/26 101,133.00
70
SUNGARD PUBLIC SECTOR PAGE NUMBER: 4
DATE: 02/05/2026 CITY OF SARATOGA VENCHK11
TIME: 12:07:26 CHECK REGISTER ACCOUNTING PERIOD: 8/26
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
153733 11111 02/05/26 1561 SCVURPPP 64742 WVSA MNTE SRNO 25/26 8,138.00
153734 154 SHUTE MIHALY & WEINBERGER VOID: MULTI STUB CHECK
153735 11111 02/05/26 154 SHUTE MIHALY & WEINBERGER 65223 GENERAL PLAN 13,040.68
153735 11111 02/05/26 154 SHUTE MIHALY & WEINBERGER 22119 DEP RW CPX24-0006 189.90
153735 11111 02/05/26 154 SHUTE MIHALY & WEINBERGER 65213 CDD 9,175.00
153735 11111 02/05/26 154 SHUTE MIHALY & WEINBERGER 65219 CITY CLERK 183.00
153735 11111 02/05/26 154 SHUTE MIHALY & WEINBERGER 65218 HR 184.20
153735 11111 02/05/26 154 SHUTE MIHALY & WEINBERGER 65217 OH/CC MEETINGS 61.40
153735 11111 02/05/26 154 SHUTE MIHALY & WEINBERGER 22119 PW 313.20
153735 11111 02/05/26 154 SHUTE MIHALY & WEINBERGER 65215 PW 393.10
153735 11111 02/05/26 154 SHUTE MIHALY & WEINBERGER 22119 DEP ENV26-0002 7,037.04
153735 11111 02/05/26 154 SHUTE MIHALY & WEINBERGER 65214 CDE 682.40
153735 11111 02/05/26 154 SHUTE MIHALY & WEINBERGER 65212 ADMIN SVC 1,580.22
153735 11111 02/05/26 154 SHUTE MIHALY & WEINBERGER 65213 CDD 14,656.70
153735 11111 02/05/26 154 SHUTE MIHALY & WEINBERGER 65214 CDE 584.00
153735 11111 02/05/26 154 SHUTE MIHALY & WEINBERGER 65219 CITY CLERK 1,168.00
153735 11111 02/05/26 154 SHUTE MIHALY & WEINBERGER 65211 CM 1,664.40
153735 11111 02/05/26 154 SHUTE MIHALY & WEINBERGER 65218 HR 963.60
153735 11111 02/05/26 154 SHUTE MIHALY & WEINBERGER 65256 NON-DEP 234.61
153735 11111 02/05/26 154 SHUTE MIHALY & WEINBERGER 65217 OH/CC MEETINGS 3,620.80
153735 11111 02/05/26 154 SHUTE MIHALY & WEINBERGER 65215 PW 4,303.38
153735 11111 02/05/26 154 SHUTE MIHALY & WEINBERGER 22119 DEP RE ENV25-0006 306.40
153735 11111 02/05/26 154 SHUTE MIHALY & WEINBERGER 22119 DEP RE ENV24-0001 7,937.74
153735 11111 02/05/26 154 SHUTE MIHALY & WEINBERGER 22119 DEP RE CPX24-0004 485.70
153735 11111 02/05/26 154 SHUTE MIHALY & WEINBERGER 22119 DEP RW CPX24-0022 6,747.80
153735 11111 02/05/26 154 SHUTE MIHALY & WEINBERGER 22119 DEP RW CPX24-0018 469.20
153735 11111 02/05/26 154 SHUTE MIHALY & WEINBERGER 22119 DEP RW CPX24-0011 112.50
153735 11111 02/05/26 154 SHUTE MIHALY & WEINBERGER 22119 DEP RW CPX24-0016 337.50
153735 11111 02/05/26 154 SHUTE MIHALY & WEINBERGER 22119 DEP RW CPX24-0005 112.50
153735 11111 02/05/26 154 SHUTE MIHALY & WEINBERGER 22119 DEP RW CPX24-0021 150.00
153735 11111 02/05/26 154 SHUTE MIHALY & WEINBERGER 22119 DEP RW CPX24-0002 1,125.00
TOTAL CHECK 77,819.97
153736 11111 02/05/26 160 SIERRA PACIFIC TURF SUPPL 61341 LANDSCAPE SUPPLIES 195.34
153737 11111 02/05/26 884 STAPLES CONTRACT & COMMER 61111 OFFICE SUPPLIES 372.32
153738 11111 02/05/26 1453 SUPERION, LLC 81161 PERMITTING SOFTWARE 405.00
153739 11111 02/05/26 317 THE NAPKIN RING 66111 2025 RECOGNITION EVEN 1,704.53
153740 11111 02/05/26 1813 TONY CHEW 64136 PHOTO SERVICES 2,325.00
153741 11111 02/05/26 1878 URBAN37, INC 64177 DEC BLDG PLAN REVIEW 77,460.23
153742 11111 02/05/26 500 VIJAY CHAUDHARY 22113 DEP ARB-23-0007 6,525.00
153742 11111 02/05/26 500 VIJAY CHAUDHARY 22111 DEP ARB23-0007 752.70
TOTAL CHECK 7,277.70
153743 11111 02/05/26 1903 WEST COAST SAND AND GRAVE 64552 LANDSCAPE SUPPLIES 770.00
153744 11111 02/05/26 1678 WILINE NETWORKS INC. 63213 FEB SERVICES 2,535.06
71
SUNGARD PUBLIC SECTOR PAGE NUMBER: 5
DATE: 02/05/2026 CITY OF SARATOGA VENCHK11
TIME: 12:07:26 CHECK REGISTER ACCOUNTING PERIOD: 8/26
FUND - 009 - DISBURSEMENT FUND
CHECK NUMBER CASH ACCT DATE ISSUED --------------VENDOR-------------- ACCT -------DESCRIPTION------- AMOUNT
153745 11111 02/05/26 1571 WORKTERRA 64163 JAN FLEX FEES 350.00
153746 11111 02/05/26 1894 YN MAINTENANCE SERVICES L 64511 JANITORIAL SERVICES 3,960.00
153747 11111 02/05/26 500 YOUR ENERGY SOLUTIONS 43117 PERMIT #25-2632 15.81
153747 11111 02/05/26 500 YOUR ENERGY SOLUTIONS 41412 PERMIT #25-2632 65.28
153747 11111 02/05/26 500 YOUR ENERGY SOLUTIONS 43471 PERMIT #25-2632 109.60
153747 11111 02/05/26 500 YOUR ENERGY SOLUTIONS 43471 PERMIT #25-2632 85.60
TOTAL CHECK 276.29
153748 11111 02/05/26 696 ZAG TECHNICAL SERVICES, I 64312 BACKUP CLOUD SOFTWARE 978.00
TOTAL FUND 728,015.23
TOTAL REPORT 728,015.23
72
SARATOGA CITY COUNCIL
MEETING DATE: February 18, 2026
DEPARTMENT: Public Works
PREPARED BY: John Cherbone
SUBJECT: Budget Amendment Resolution for Paramount LLA Zone 38
RECOMMENDED ACTION:
Adopt the Resolution amending the FY2025-26 Operating budget to add $20,000 to the Paramount
Landscape and Lighting Assessment District (LLA) Zone 38 budget.
BACKGROUND:
Paramount LLA Zone 38 was formed in FY2017-18 with the intent to fund the inspection and
maintenance of the stormwater management system for the subdivision. During a recent routine
inspection for compliance with Provision C3 of the Regional Stormwater Permit, some necessary
improvements were identified. This helps ensure stormwater pollution and increased runoff flows are
minimized and treated to protect local waterways and the Bay.
The current FY2025-26 budget is insufficient to complete the recommended repairs and
improvements. The funding needed is available in the LLA Unallocated Assessments fund balance. A
budget amendment is required to allocate an additional expenditure budget of $20,000 for Paramount
LLA Zone 38.
ATTACHMENT:
Attachment A – Budget Resolution
73
RESOLUTION NO.__________
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA
TO APPROPRIATE ADDITIONAL FY2025-26 FUNDING FOR THE PARAMOUNT
LANDSCAPE DISTRICT LLA ZONE 38
WHEREAS, the City Council desires to promote safety, visual appeal and stormwater
management of the City by means of assessment districts throughout the City, and
WHEREAS, Paramount LLA Zone 38 is one such assessment district, and
WHEREAS, Recent inspections of the existing stormwater management systems have
identified needed repairs and improvements, and
WHEREAS, additional funds in the amount of $20,000 are needed for the necessary
repairs and improvements, and
WHEREAS, such additional funding is available in the unallocated assessments fund
balance of LLA Zone 38, and
WHEREAS, it is necessary to adjust the Fiscal Year 2025-26 Operating and Capital
Improvement Budget by increasing the budget for LLA-Zone 38 as follows;
Account Description Account Number Amount
Allocate Expenditure
292.5302.64549
$20,000.00
To appropriate project expenditure for Paramount LLA Zone 38 for Fiscal Year 2025-26.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Saratoga
hereby authorizes an additional expenditure budget of $20,000 in the LLA Zone 38 Fund.
The above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga
City Council held on the 18th day of February 2026 by the following vote:
AYES:
NOES:
ABSENT:
74
ABSTAIN:
______________________
Chuck Page, Mayor
Attest:
_______________________
Britt Avrit, MMC, City Clerk
75
SARATOGA CITY COUNCIL
MEETING DATE: February 18, 2026
DEPARTMENT: Public Works
PREPARED BY: Mainini Cabute, Environmental Programs Manager
SUBJECT: Updated Greenhouse Gas analysis for the Saratoga Climate Action Plan
RECOMMENDED ACTION:
Receive the updated Greenhouse Gas (GHG) analysis for the Saratoga Climate Action Plan (CAP)
and provide direction to support the City’s efforts to remain on track to meet its 2030 emissions
reduction target.
BACKGROUND:
On November 19, 2025, staff presented the annual Saratoga Climate Action Plan progress report
to the City Council, showing 2024 emissions were 27 percent below the 1990 level, dropping from
approximately 160,829 metric tons of carbon dioxide equivalents (MTCO2e) in 1990 to 117,523
MTCO2e.
City Council asked staff to provide additional information at a future meeting regarding the
feasibility of achieving Saratoga’s 2030 emission-reduction goals of 40 percent below 1990 levels.
Attachment A presents an updated GHG analysis, prepared in February 2026, indicating Saratoga
is projected to reduce emissions by up to 46 percent below 1990 emissions levels by 2030,
exceeding the CAP target of 40 percent. This improvement over the original CAP projection (42%)
is due to updated inventory data, new regional and State regulations, updated emissions modeling
applied to Saratoga’s growth forecast, and recognition of local actions involving development and
expanded renewable electricity assumptions.
The GHG analysis identified the following state and regional actions that could result in over
25,000 MTCO2e reductions in Saratoga by 2030.
State Actions Projected GHG Emissions
reductions (MTCO2e) by 2030
California Air Resources Board ACF-Light and
Heavy-Duty Fleet Regulations
-17,453
Title 24 (Building Energy Efficiency Standards) -2,598
Bay Area Air District Zero Nox Regulations (space
and water heating rules)
-3,194
Organic Waste Reduction -1,695
76
Miscellaneous State Efforts -813
TOTAL -25,753
The GHG analysis also identified the following local actions, which are projected to reduce GHG
emissions by 16,855 MTCO2e in Saratoga by 2030. See page 3 of Attachment A for a full list of
State, Regional, and Local Actions.
Local Actions GHG Emissions reductions
(MTCO2e) by 2030
RE-1 GHG-Free Electricity: SVCE is on track to
deliver 100% clean energy for 2025 and beyond.
-8,535
RE-2 Renewable Energy: Solar capacity installed in
Saratoga.
-1,115
EE-1 Green Building Reach Code: Electric heat
pump technology and electric-readiness for new
buildings.
-4,567
EE2- Energy Efficiency: Annual decline of
electricity (.5%) and natural gas (.5%).
-1,527
Misc Local Efforts -1,111
TOTAL -16,855
City staff plans on pursuing the following efforts in 2026:
• Installing Class 1 bicycle facilities, which are shared-use paths, on Fruitvale Avenue.
• Installing Safe Routes to School Master Plan- Phase 1 improvements at seven intersections,
near schools, citywide.
• Implementing another phase of the Tree Planting Program.
• Replacing two fleet pick-up trucks with zero-emission pick-up trucks.
The updated analysis shows that Saratoga is on track to exceed its 2030 target. The majority of
GHG reductions are projected to come from implementing state and regional policies. State rules
are rapidly increasing electric-vehicle use, requiring electric heat pump appliances instead of gas,
phasing out gas-powered landscaping equipment, and improving the electricity grid. When these
cleaner technologies are incorporated into Saratoga’s projected growth – including the addition of
2,446 housing units identified in the Sixth Cycle Housing Element and through the Builder’s
Remedy – overall greenhouse gas emissions are projected to continue declining. Implementation
of local actions would further contribute to these reductions.
ATTACHMENT:
Attachment A –Updated GHG Analysis for Saratoga CAP
77
Saratoga Climate Action Plan GHG Analysis Update | 1
Memorandum
RE: Updated GHG Analysis for the City of Saratoga Climate Action Plan
TO: Mainini Leah Cabute
Public Works | Environmental Programs
City of Saratoga
FROM: Christine O’Rourke
Principal
O’Rourke & Associates
DATE: February 6, 2026
O’Rourke & Associates completed an updated greenhouse gas (GHG) emissions analysis
of the City of Saratoga Climate Action Plan 2030 (CAP), adopted in December 2020, to
determine if the City is on target to meet the City’s goal to reduce emissions 40% below the
1990 level by 2030, similar to the State’s target for statewide emissions.
The CAP identifies local and State actions that, if implemented, will reduce GHG emissions
by 42% below 1990 levels by 2030 (“the original analysis”). The “updated analysis” shows
that continued implementation of the CAP actions will result in community GHG emissions
that are 46% below 1990 levels by 2030.
The updated analysis utilizes the most recent GHG emissions inventory which quantifies
communitywide emissions for the City of Saratoga in 2024, while the original analysis
utilizes a GHG emissions inventory for the year 2017. The most recent inventory shows that
emissions were 27% below the 1990 level in 2024, dropping from approximately 160,829
metric tons of carbon dioxide equivalents (MTCO2e) in 1990 to 117,523 MTCO2e.
Programmatic calculations were revised for the updated analysis to reflect the 2024
inventory and a shorter CAP implementation period (6 years vs. the original 13 years).
Figure 1 compares the inventory data and GHG emissions projections for the updated
analysis with the original analysis. Emissions are higher in the updated analysis for years
2005 through 2017 than the original analysis due to past revisions in data and emission
factors. However, with full implementation of all of the CAP actions, emissions are
78
Saratoga Climate Action Plan GHG Analysis Update | 2
projected to be lower in 2030 than in the original analysis, resulting in a larger percentage
decline.
Figure 1: Updated vs. Original GHG Emissions Analysis
The analysis also updates the business-as usual forecast by assuming the City develops
2,446 units between 2025 and 2030 (up from 333 new housing units projected for the
original analysis), which includes the remaining housing capacity on housing sites
identified in the City’s 6th Cycle Housing Element and 631 potential Builders’ Remedy units.
Based on current and local trends, the analysis also assumes no new commercial
development will occur by 2030.
The updated analysis omits actions that have been completed because the emission
reductions have already been accounted for in the 2024 inventory. These actions are:
1. EE-3 Public Lighting. All remaining streetlights have been converted to LED,
resulting in a GHG savings of 8 MTCO2e.
2. LCT-9 Low Carbon Fuels. The City has switched to renewable diesel for its fleet
and off-road vehicles and equipment. In addition, diesel fuel consumption dropped
from 830 gallons in 2017 to 520 gallons in 2025. Overall, there has been a GHG
reduction of 6 MTCO2e.
3. State Action: Lighting Efficiency (AB 1109). This program concluded in 2017,
resulting in an estimated GHG reduction of 73 MTCO2e.
79
Saratoga Climate Action Plan GHG Analysis Update | 3
The updated analysis includes new local, regional, and State measures that are expected
to reduce emissions in Saratoga. These actions are:
1. Local Action: Smart Growth Development. This new measure allows the City to
take credit for developing high-density and affordable housing beyond its Regional
Housing Needs Allocation (RHNA) requirement.1 Increased residential densities
affect the distance people travel and provide greater options for the mode of travel
they choose, resulting in shorter and fewer trips by single-occupancy vehicles and
thus a reduction in GHG emissions. Below market rate housing provides greater
opportunity for lower income families to live closer to job centers and utilize
alternative modes of transportation. It is also an important strategy to address the
limited availability of affordable housing that might force residents to live far away
from jobs or school, requiring longer commutes. The measure results in a GHG
reduction of 201 MTC02e by 2030.
2. Regional Action: Bay Area Air District Zero NOx Regulations. In 2023, the Bay
Area Air District (BAAD) adopted regulations to reduce nitrous oxide (NOx)
emissions from water heaters and heating systems under amendments to Rule 9-4
and Rule 9.6. The regulations will ban the sale and installation of natural gas water
heaters and heating systems in the nine-county Bay Area under a phased
implementation timeline as follows: January 1, 2027, for small water heaters less
than 75,000 BTU/hr (e.g., most residential); January 1, 2029, for natural gas-fired
furnaces (e.g., residential and commercial); and January 1, 2031, for water heaters
75,000 to 2 million BTU/hr (e.g., large commercial and multi-family water heaters).
The regulations do not require existing working equipment to be replaced. However,
if the existing equipment fails, a new high efficiency electric replacement, such as a
heat pump hot water heater or heating system, will be required. We have assumed a
15-year replacement schedule for hot water heaters and a 25-year replacement
schedule for heating systems. The Air District is currently considering exemptions to
the hot water heater requirement for low-income households and when
replacement is not feasible. We therefore have assumed that low-income
households, representing 21% of owner-occupied households in Saratoga, will be
exempted from the hot water heater requirement. The action is estimated to reduce
GHG emissions by 3,194 MTCO2e by 2030.
3. State Action: Small Off-Road Equipment. The California Air Resources Board
adopted regulations to require all newly manufactured small off-road engines
(SORE) sold in California that use gasoline to be zero emission beginning January 1,
1 More efficient travel patterns associated with implementation of Plan Bay Are 2050+ and the Regional
Housing Allocation plan are already accounted for in the vehicle miles traveled (VMT) projections provided by
the Bay Area Air District for local governments’ climate action planning and are integrated in the business-as-
usual forecast.
80
Saratoga Climate Action Plan GHG Analysis Update | 4
2024. SORE are spark-ignition engines rated at or below 19 kilowatts. Engines in this
category are primarily used for lawn, garden, and other outdoor power equipment.
This program has already been implemented, but continued implementation of the
action through 2030 is projected to result in a GHG emissions saving of 398
MTCO2e.
The updated analysis adjusts some key actions based on updated data and assumptions
as follows:
1. State Action: Light and Heavy-Duty Fleet Regulations. Every four years, the
California Air Resources Board (CARB) updates its Emissions Factor model
(EMFAC) which estimates existing and projected emissions for California’s on road
vehicles, including light, medium, and heavy duty vehicles. The newest model,
released in 2025, incorporates CARB’s current understanding of statewide and
regional vehicle activities, emissions, and recently adopted regulations such as
Advanced Clean Cars II, the Federal Clean Trucks Plan, and the Federal Heavy-Duty
Phase 3 Greenhouse Gas (GHG) Rule. There have been two updates since the
original calculations were made for the CAP. The most recent 2025 EMFAC model
estimates electric vehicles (EVs) will comprise 29% of the passenger vehicle
population driving in Santa Clara County in 2030 and will represent 35% of the
vehicle miles travelled on Santa Clara County roads. The EMFAC model used for the
original projections estimated a passenger EV population of 4% in 2030.
2. LCT-1 Zero Emission Vehicles. The original program calculation assumed Santa
Clara County’s EV population would be 25% in 2030. Since this is lower than the
updated EMFAC projections, no additional EV population is assumed. This is a
conservative assumption, as current sales and the recent population growth rate
indicate a higher zero emission vehicle (ZEV)2 adoption rate in 2030.
• ZEVs represented 41% of all vehicle sales in Santa Clara County in the last
quarter of 2025, similar to the annual rate for 2025 and down slightly from an
annual rate of 43% in 2024. The federal EV tax credit expired on September
20, 2025; 2025 Q4 sales appear to have been largely unaffected in the
county.
• In 2024, the ZEV population was 12% in Santa Clara County and 18% in
Saratoga. The ZEV population in Santa Clara County grew 23% between 2023
and 2024. If this rate were to continue through 2030, approximately 33% of
light duty vehicles registered in Santa Clara County and 43% in Saratoga
would be ZEVs.
2 EVs include battery electric and plug-in hybrid electric vehicles, while ZEVs also include fuel-cell battery
vehicles. In 2024, fuel cell vehicles made up 0.1% of the ZEV population in Santa Clara County.
81
Saratoga Climate Action Plan GHG Analysis Update | 5
3. RE-1 GHG-Free Electricity. This action assumed Silicon Valley Clean Energy
(SVCE) would provide 100% GHG-free electricity to its customers. SVCE provides
two product options. In 2024, GreenStart came from a mix of renewable (43%), large
hydroelectric (36%), and unspecified (21%, primarily fossil fuels) sources. SVCE’s
GreenPrime product comes from 100% renewable sources. The carbon intensity of
SVCE’s GreenStart product more than tripled between 2023 and 2024 due to the
use of fossil fuel-sourced electricity in its portfolio, leading to an increase in
emissions of more than 7,000 MTCO2e between 2023 and 2024. Some key factors
for this higher use of electricity generated from fossil fuels included: persistent
drought conditions in the Northwest leading to fewer hydroelectric imports in
California; changes in the carbon-free nuclear allocations from PG&E; delays in
SVCE’s long-term Power Purchase Agreements; and an overall increase in
statewide demand for carbon-free resources. The SVCE Board of Directors allowed
for a temporary reduction of the SVCE clean power targets to avoid dramatically
increasing costs for the agency and its customers. SVCE states that they are on
track to deliver 100% clean energy for 2025 and beyond. We have therefore
assumed an emission factor of 0 in 2030 and a GHG reduction of 8,535 MTCO2e
from the 2024 level.
4. RE-2 Renewable Energy. This action assumed 1,452 KW DC of solar capacity
would be added each year based on the 2018-2019 average, for a total of 18,872 KW
DC installed between 2018 and 2030. By the end of 2024, 16,536 KW DC had been
installed over this time period, exceeding the projected solar installation rate. 2,195
KW DC of solar was installed in Saratoga in 2024, down from 4,525 KW DC the
previous year. For the updated projections, we are conservatively assuming the
2024 rate will decrease by 30%.
Updated performance indicators for the remaining local actions are as follows:
1. LCT-C1 Bicycling. As of 2024, no new bike paths or bike lanes had been
constructed. As a result, the estimated GHG reductions are yet to be realized.
2. LCT-C2 Walking. According to the U.S. Census American Survey 5-Year Estimates,
1.1% of residents walked to work in 2017 and 1.0% of residents walked to work in
2023. As this is the best data source currently available to measure the
performance of this action, we assume no improvement in pedestrian
transportation has occurred, and the estimated GHG reductions are yet to be
realized.
3. LCT-4 Employee Trip Reduction. This action has not yet been implemented.
4. LCT-5 Public Transit. This action was updated to reflect VTA’s use of renewable
diesel. Additional GHG reduction could occur by achieving a fleet that comprises
50% electric buses by 2030.
82
Saratoga Climate Action Plan GHG Analysis Update | 6
5. LCT-6 Safe Routes to School. The City adopted a Safe Routes to School Master
Plan in 2022. The Master Plan identifies and prioritizes a list of projects to
implement as funding becomes available, either through the City’s Capital
Improvement Program or grant opportunities, allowing projects to be construction
ready when the time comes. As of 2024, no new bike lanes or bike paths had yet
been constructed. We assume the estimated GHG reductions are yet to be realized.
6. LCT-8 Municipal Vehicles. Gas consumption for the municipal fleet increased
from 9,780 gallons in 2017 to 12,637 gallons in 2025. The action anticipates a GHG
reduction of 43 MTCO2e, which has not yet occurred. The City has a goal of
replacing 14 of its fleet vehicles with electric fleet vehicles by 2030. Two pickup
trucks will be replaced this year with Chevy Silverado EVs, and the City intends to
deploy four electric vehicles each year starting in 2027.
7. LCT-10 Municipal Commute. This action has not yet been implemented.
8. RE-5 Municipal 100% Renewable Electricity. As of 2026, approximately 9% of the
City’s electricity was enrolled in GreenStart and 91% was enrolled in GreenPrime,
SVCE’s 100% renewable product. The action was revised to reflect a potential GHG
reduction by enrolling the remaining 9% of the City’s electricity use in GreenPrime.
9. EE-1 Reach Code. The City adopted a reach code in December 2019 that requires
all new residential and non-residential buildings to use electric heat pump
technology for their space and water heating. Natural gas is permitted as a fuel
source for clothes drying, food cooking, and fireplaces. However, buildings using
natural gas appliances must also be “electric-ready,” meaning that the location of a
natural gas appliance is capable of supporting an electric appliance in the future.
This action continues to be implemented.
10. EE-2 Energy Efficiency. This action forecasted an annual electricity savings of 0.5%
and an annual natural gas savings of 0.5%. Electricity consumption declined 2.2%
annually between 2017 and 2024; however, new solar generation represents all of
the decline. Natural gas consumption declined an average of 1.2% per year
between 2017 and 2024. This action continues to forecast annual electricity savings
of 0.5% and annual natural gas savings of 0.5%.
11. ME-4 Municipal Energy Efficiency Audit and Retrofits. This action assumed the
City would reduce energy use 20% through upgrade of remaining HVAC systems,
installation of energy management systems, and potential installation of heat pump
hot water heaters and heating systems. The action is yet to be implemented.
12. WC-1 Water Conservation. This action assumed a 1% reduction in water
consumption each year. Saratoga water consumption declined from 1,115 million
gallons (MG) per year in 2017 to 1,023 MG in 2024, a decrease of 8.3%, or
approximately 1.2% per year. We continue to assume a 1% annual reduction in
water consumption for years 2025-2030.
13. CS-1 City Forest. This action assumed that the City and community members
would plant 700 new trees each year. A total of 6,548 trees were planted in Saratoga
83
Saratoga Climate Action Plan GHG Analysis Update | 7
between 2018 and 2024, for an annual average of 935 trees, although some of these
were replacement trees. Of these, 6,239 trees were planted or replaced each year
by community members because of the Arborist’s recommendations; 195 trees
were planted by the Tree Planting Program with Our City Forest; and 114 trees were
planted by the Parks Department. The action continues to assume 700 net new
trees will be planted each year.
Figure 2 shows the original and updated GHG reductions for the local, regional, and State
actions.
84
Saratoga Climate Action Plan GHG Analysis Update | 8
Figure 2: Comparison of GHG Reductions
Updated Analysis Original Analysis
LCT-1 Zero Emission Vehicles 0 -7,264
LCT-2 Bicycling -342 -328
LCT-3 Walking -16 -16
LCT-4 Employee Trip Reduction -37 -36
LCT-5 Public Transit -84 -245
LCT-6 Safe Routes to School -190 -188
LCT-8 Zero and Low Emission City Vehicles -43 -43
LCT-9 Low Carbon Fuels completed -5
LCT-10 City Employee Commute -2 -2
New Smart Growth Development -201 -
RE-1 GHG-Free Electricity -8,535 -3,651
RE-2 Renewable Energy -1,115 -1,528
RE-5 Municipal 100% Renewable Electricity -5 -17
EE-1 Green Building Reach Code -4,567 -2,350
EE-2 Energy Efficiency -1,527 -3,411
EE-3 Public Lighting completed -8
EE-4 Municipal Energy Efficiency Audit and Retrofits -21 -16
WC-1 Water Conservation -21 -44
CS-1 City Forest -149 -248
-16,855 -19,401
-17,453 -13,639
RPS -415 -1,529
TITLE 24 -2,598 -340
completed -73
-3,194 -
Small Off-Road Equipment -398 -
-1,695 -3,853
-25,753 -19,433
129,173 127,885
-42,608 -38,834
86,564 89,051
160,829 152,909
96,497 91,745
-46%-42%% Below 1990 Levels
Local Actions
State and Regional Actions
Projected Emissions
Projected BAU Community-Wide GHG Emissions
Light and Heavy-Duty Fleet Regulations
Community-Wide Emissions with Local and State Actions Implemented
Emissions Reductions from Local and State Actions
TOTAL - STATE ACTIONS
Estimated GHG Emissions in 1990 (15% below 2008 levels)
TOTAL - LOCAL ACTIONS
Air District Zero NOx Regulations
Organic Waste Reduction
GHG Target to Meet State Goals (40% below 1990 levels)
EMISSIONS REDUCTION SUMMARY
Saratoga Climate Action Plan 2030
GHG Emissions Reductions
(MTCO 2e/yr) by 2030
Lighting Efficiency (AB 1109)
85
CITY OF SARATOGA
Desk Item
MEETING DATE: February 18, 2026
DEPARTMENT: City Manager
PREPARED BY: Britt Avrit, City Clerk
SUBJECT: Updated Greenhouse Gas analysis for the Saratoga Climate Action Plan
Following publication of the agenda packet for the February 18, 2026, City Council Meeting,
written communications for the Agenda Item were submitted; the communications are attached.
Attachment Provided with the Staff Report:
Attachment A – Updated GHG Analysis for Saratoga CAP
Attachment Provided with this Desk Item:
Attachment B - Written Communications received through noon February 18, 2026
86
From:Leslie Arroyo
To:Britt Avrit
Cc:M. Leah Cabute; John Cherbone
Subject:Fw: Comments for Feb 18 Council Item 2.1
Date:Wednesday, February 18, 2026 11:44:29 AM
Attachments:Outlook-City of Sa
Leslie Arroyo
Acting City Manager
City of Saratoga | City Manager’s Office
13777 Fruitvale Avenue | Saratoga, CA 95070
(408) 868-1269| larroyo@saratoga.ca.us
From: Glenn Hendricks
Sent: Wednesday, February 18, 2026 11:41 AM
To: Chuck Page <cpage@saratoga.ca.us>; Tina Walia <twalia@saratoga.ca.us>; Belal Aftab
<belal@saratoga.ca.us>; Kookie Fitzsimmons <kookie@saratoga.ca.us>; Yan Zhao
<yzhao@saratoga.ca.us>; Leslie Arroyo <larroyo@saratoga.ca.us>
Subject: Comments for Feb 18 Council Item 2.1
CAUTION: This email originated from outside your organization. Exercise caution when
opening attachments or clicking links, especially from unknown senders.
Feb 18,2026
Hello Mayor, Council Members and City Manager,
I have a conflict and cannot attend tonight’s meeting, but I did want to
share some thoughts on Item 2.1 Updated Greenhouse Gas analysis for
the Saratoga Climate Action Plan.
Local Actions
RE-1: What percentage of Saratoga Residents and Business have
Opted Out of SVCE?
RE-2: It would be nice to see a five-year history chart of the growth of
Solar Capacity installed in Saratoga? Is the growth rate growing,
flattening or declining? How much capacity is installed? How many
locations also have storage?
EE-1: What is the current rate of adoption for Heat Pump Technology?
What rate of adoption is required to meet the -4,567 Emission
Reduction shown in the report?
Misc Local Efforts: It would be nice to see the list of items that make
up this line item.
I do have some policy suggestions to help this effort.
87
· Stop allowing the burning of vegetation. Someone is doing it today.
(See attached picture). Why should I take efforts to reduce my climate
footprint (i.e. spending money on solar panels, Storage, Heat Pumps,
electric cars, and food recycling), when I just look out my window and
seeing someone burning vegetation?
o I looked in the CAP for Saratoga, page 9. It lists Carbon
Sequestration as an Action. How does burning vegetation
assist with the Carbon Sequestration Action?
· Require all commercial vehicle charging stations to use SVCE. (This
might already be a Policy).
City Staff plans on pursuing the following efforts in 2026
· Installing Class I bike facilities on Fruitvale Ave.
o This might be a nice thing to do, but how much will this (or
the entire Bike facilities in the city) reduce VMT in Saratoga.
What is the metric of success here?
· Install Safe Routes to School.
o I think this is a good thing to do and improves safety for
our kids getting to school, but similar to above -how much
does it reduce VMT in Saratoga?
· Implement another phase of Tree Planting
o Again, a nice thing to do. But planting trees does not
REDUCE GHG, it MITIGATES GHG.
· Replace two fleet vehicles with zero-emission vehicles.
o Again, a good thing to do. How much impact will this
specific item achieve?
o Could the City give the percentage of vehicles registered
in Saratoga that are electric and hybrid? I bet these
percentages are pretty high. All you have to do is look at the
cars on the road. There are a lot of electric vehicles here.
§ Are there any City policies that could help this
number grow?
o I do see on page A-2 of the CAP, (Item LCT-1) the city has
a goal of ZEV registrations in Saratoga of 25%. Where are
we against this goal?
Other topics
· Organic Waste Reduction
o The Food Recycle program offered to residents in
Saratoga is not very good. I don’t see any statistics on this,
but I don’t think it is widely used by residents. (I know the
city doesn’t control this program).
88
o Someone should look into Sunnyvale’s program. I believe
it is the most successful program (food waste diversion and
cost reduction) around. Yes, it did have some
implementation challenges, but they have successfully been
overcome.
o CAP, page A-7 (Item WR-2) states a target of reduce by
75%. I bet we are nowhere near this goal.
· CAP A-11 (Item AD-1) This is where we list increased risk of wildfire.
It says Actions Implemented. There are no other actions to be
implemented to help reduce the impact of wildfire from Climate
Change?
§ I am shocked by this.
Glenn Hendricks
Cell
89
90
SARATOGA CITY COUNCIL
MEETING DATE: February 18, 2026
DEPARTMENT: City Manager’s Department
PREPARED BY: Leslie Arroyo, Acting City Manager
SUBJECT: Consideration of Updates to the Council and Commission Expense Policy
RECOMMENDED ACTION:
Consider and approve adjustment options to update the City’s Council and Commission Expense
Reimbursement Policy.
BACKGROUND:
Assembly Bill 1234 requires local agencies to adopt and periodically review written policies
governing the reimbursement of expenses incurred by elected and appointed officials. These
policies must define allowable expenses, establish reasonable limits, and require documentation
and reporting of expenditures.
Saratoga’s Council and Commission Expense Policy (Attachment A) was last updated in 2015.
Staff have reviewed the current policy and identified areas for potential updates. This review
included an evaluation of current procedures, samples from the Institute for Local Governments,
and a comparison with the following jurisdictions (Attachment D):
City of Campbell
City of Cupertino
City of Los Altos
Town of Los Gatos
Monte Sereno
City of Palo Alto
City of Sunnyvale
Based on the research, comparable-sized cities generally provide City-issued equipment and offer
limited or no additional reimbursements. In some cases, cities maintain only travel expense
policies and do not include separate provisions for technology or office-related expenses.
Additional research identified another approach under which Council Members may be reimbursed
for approved non-travel-related technology and office expenses, up to a specified maximum.
Under this model, Councilmembers purchase their own equipment and services and submit
documentation for reimbursement in accordance with established procedures.
91
DISCUSSION:
Staff developed two proposed policy adjustment options for City Council consideration: one with
minor adjustments and one with more substantial changes. These options are intended to provide
guidance on allowable non-travel-related expenses, establish appropriate fiscal controls, and
support Council Members in carrying out their official duties. These updates apply only to Council
Members, not to Commissioners.
Option One: City-Issued Equipment and Cell Phone Reimbursement Model
Under option one, the City would adopt a centralized equipment and limited reimbursement-based
approach for cell phone expenses, under which most technology resources would continue to be
provided directly by the City. This option includes limited changes to the current policy and is
aligned with practices used by similarly sized cities.
Key components:
Provision of a City-issued laptop or tablet for official use.
Standardization of equipment and related technology support.
No reimbursement for personal technology, subscriptions, or related services.
Establishment of a monthly cell phone reimbursement of $65 for official use of personal
devices following the City’s employee benefit for exempt/salaried employees.
Continued application of the City’s existing travel expense policy.
This option, as noted in Attachment B, emphasizes consistency in equipment, centralized
management, and defined recurring communication support.
Option Two: Technology and Office Expense Reimbursement Model
Under option two, the City would adopt a reimbursement-based model that permits Council
Members to seek reimbursement for defined technology and office-related expenses, subject to a
maximum allowance. This option involves more substantial changes to the current policy.
Key components:
Establishment of a maximum reimbursement allowance of $1,500 per Council Member per
term for expenses incurred during that term.
Authorization of reimbursement for a broader range of eligible expenses, including office
supplies, computers, tablets, printers, phones, internet service, software, and virtual
meeting subscriptions (the City would no longer provide Council members with
tablets/laptops for City business).
Reimbursement for City-related cellular phone usage.
Requirement that all reimbursement requests be supported by appropriate documentation
and reviewed in accordance with City procedures.
Continued application of the City’s existing travel expense policy.
This option, as noted in Attachment C, provides Council Members with discretion to select
equipment and services that best meet their needs while maintaining defined fiscal limits.
Attachments B and C include proposed policy language and suggested amendments
corresponding to each option for Council’s review and consideration in red.
92
FISCAL IMPACT:
The following cost estimates reflect the projected expenses per fiscal year associated with each
proposed option. The figures are calculated on a per Council Member basis and are based on
current cost assumptions and a five-member City Council. Actual costs may vary depending on
usage, replacement cycles, and individual participation.
Option One: City-Issued Equipment and Cell Phone Reimbursement Model
The “Cost (per Council Member)” is based on the following, and a cost estimate for a
laptop/tablet of $1,300:
Phone Reimbursement: $65 x 12 = $780
Laptop/tablet: $1,300*
TOTAL: $2,080
*This is year one cost, as laptops/tablets are on a 4-year asset rotation
Council Member Count Annual Cost (per Council Member)
5 Year 1: $2,080
Years 3-4: $780
First Year Total Annual Cost $10,400
Years 3-4 Total Annual Cost $3,900
Option Two: Technology and Office Expense Reimbursement Model
Council Member Count Annual Cost (per Council Member)
5 $1,500
Total Annual Cost $7,500
ATTACHMENTS:
Attachment A – 2015 Council and Commission Expense Policy
Attachment B – Option One Revised Council and Commission Expense Policy
Attachment C – Option Two Revised Council and Commission Expense Policy
Attachment D – Local Jurisdiction Comparison Matrix
2026043.1
93
94
95
96
97
98
99
100
CITY OF SARATOGA
___________________________________________________________________
__
CITY COUNCIL POLICY
POLICY TITLE: Council and Commission Expense Policy
POLICY NUMBER: CCP-008
POLICY EFFECTIVE DATE: 02-18-2026
LAST REVISION: 12-16-2015
I. PURPOSE
The City of Saratoga takes its stewardship over the use of its limited public resources
seriously. This policy provides direction to City Council Members and City Commissioners,
on the use and expenditure of City resources, as well as the standards against which
those expenditures will be measured.
II. GENERAL
A. City resources should be used only when there is a benefit to the City, including:
Engaging with residents, participating in meetings and other City business, and
keeping informed of local, state, and federal matters affecting the City;
The opportunity to discuss the community's concerns with state and federal
officials and representatives of other local governments in the region;
Participating in regional, state, and national organizations whose activities affect
the City; and
Educational expenses related to improving the City Officials’ skill and knowledge.
III. AUTHORIZED EXPENSES
A. City funds, equipment, supplies (including letterhead), and staff time must only be
used for authorized City business and may not exceed the adopted budget
appropriation.
1. The adopted budget appropriation for City Council's annual training and travel
budget shall be allocated as follows, unless otherwise approved by the Mayor:
a. 30% to the Mayor
b. 70% divided equally among the four City Council Members
2. The Council's training and travel budget shall include a separate appropriation for
new Council Members and Mayors to attend the League of California Cities New
Mayors & Council Members Academy . This appropriation is in addition to the
normal training allocation referenced above.
3. The adopted budget appropriation for a Commission's annual training and travel
budget shall be allocated by the staff liaison in cooperation with the Chair.
101
B. Expenses incurred in connection with the following types of activities generally
constitute authorized expenses, as long as the other requirements of this policy are
met:
1. Engaging with residents and keeping informed of local, state, and federal matters
affecting the City;
2. Communicating with residents representatives of regional, state, and national
government on City-adopted policy positions;
3. Attending educational seminars or procurement of educational materials designed
to improve officials' skill and information levels;
4. Participating in regional, state, and national organizations whose activities affect
the City's interests; and
5. Attending City and City-related meetings and events.
IV. EXPENDITURE APPROVAL REQUIREMENTS
A. For Mayor and Council Members: Pre-approval of expenses to be incurred is not
required, except that the following expenses require prior approval from the City
Council at a regular or special City Council meeting:
1. International and out-of-state travel;
2. Expenses (other than related to conferences sponsored by the League of
California Cities) exceeding $500 per trip; and
3. Expenses not related to Section III. B.1through B.4, but which nonetheless will
offer substantial benefit to the City.
B. For Commissioners, expenditures require pre-approval by the Commission's staff
liaison and out-of-state travel requires pre-approval of the City Council.
V. NON-AUTHORIZED EXPENSES
A. Examples of personal expenses that the City will not reimburse include, but are not
limited to:
1. The personal portion of any trip;
2. Political or charitable contributions or events;
3. Family expenses, including partner's expenses when accompanying official on
agency-related business, as well as children- or pet-related expenses;
4. Entertainment expenses, including theater, movies (either in-room or at the
theater), sporting events (including gym, massage and/or golf related expenses),
or other cultural events;
5. Alcoholic beverages, either as a portion of a meal expense or as a separate
charge;
6. Non-mileage personal automobile expenses, including repairs, traffic citations,
insurance or gasoline; and
7. Any additional costs related to the extension of travel beyond what is required for
business-related purposes (except due to travel restrictions caused by inclement
weather); and
102
8. Personal losses incurred while on City business.
B. Any questions regarding authorization of a particular type of expense should be
resolved by the approving authority before the expense is incurred.
VI. COST CONTROL
A. To conserve City resources and keep expenses within community standards for
public officials, travel expenditures should adhere to the following guidelines. In the
event that expenses are incurred which exceed these guidelines, the cost borne or
reimbursed by the City will be limited to the costs that fall within the guidelines.
1. Transportation
a. The most economical mode and class of transportation reasonably
consistent with scheduling needs and cargo space requirements must be
used, using the most direct and time-efficient route.
b. Charges for rental vehicles may be reimbursed under this provision if it is
determined that using a rental vehicle is more economical than other
forms of transportation. In making such determination, the cost of the
rental vehicle, parking and gasoline will be compared to the combined cost
of other forms of transportation. Government and group rates must be
used when available.
2. Airfare
a. Airfares shall be booked through the City Manager's Office for the lowest
available cost that meets business travel needs.
b. Luggage Fees from airlines will be reimbursed for one checked bag that
weighs 50 pounds or under.
3. Automobile
a. Automobile mileage is reimbursed at Internal Revenue Service rates
presently in effect (see http://www.irs.gov). These rates are designed to
compensate the driver for gasoline, insurance, maintenance, and other
expenses associated with operating the vehicle. This amount does not
include bridge and road tolls, which are also reimbursable. Forms for this
reimbursement are available.
b. Automobile rental expenses, including insurance coverage recommended
by the City's Risk Manager, will be reimbursed at rates not to exceed
business class auto rentals. Fuel expenses for business related usage will
also be reimbursed, however repairs or citations resulting from the use of
the rental vehicle will not be reimbursed.
4. Taxis/Shuttles
a. Taxis or shuttles fares may be reimbursed, including a fifteen (15%)
percent gratuity per fare. Taxis or shuttles may be utilized when the cost
of such fares is equal to or less than the cost of car rentals, gasoline and
103
parking combined, or when such transportation is necessary for time-
efficiency.
5. Lodging
a. Lodging expenses will be paid or reimbursed when official City business
requires an overnight stay that exceeds 50 miles from Saratoga City Hall,
unless otherwise approved by the Mayor.
6. Conferences/Meetings
a. If lodging is in connection with a conference, expenses must not exceed
the group rate published by the conference sponsor, if such rates are
available at the time of booking. If the group rate is not available, the policy
in the following section "Other Lodging" shall apply.
7. Other Lodging
a. Travelers must request government rates, when available. A listing of
hotels offering government rates in different areas is available at
www.dgs.ca.gov/travel. Lodging rates that are equal to or less than
government rates are presumed to be reasonable and hence
reimbursable for purposes of this policy.
b. In the event that government rates are not available at a given time or in
a given area, lodging rates that do not exceed the IRS per diem rates for
a given area are presumed reasonable and hence reimbursable. See
Form 2106-EZ at www.irs.gov. The site provides references to hotels that
have government rates at or below Internal Revenue Service per diem
limits. Per Diem rates vary by location and can be found at
www.gsa.gov/perdiem.
8. Meals
a. Meal expenses (breakfast, lunch, dinner) and associated gratuities are
limited to a total of $100/day with receipts. Partial conference and travel
days are pro-rated. The City does not reimburse for snacks and drinks
between meals.
b. If meals are included in the cost of the business-related activity
registration fee, but a Council Member or Commissioner elects to
purchase the meal from another source, the cost of that meal will not be
paid by the City.
c. If receipts are not available, a per diem reimbursement will be provided in
the following amounts:
Breakfast: $15
Lunch: $15
Dinner: $30
9. Laundry service
a. Laundry services are generally not eligible for reimbursement. On a case-
by-case basis, when an extended business trip extends over seven (7) or
104
more calendar days, reasonable laundry expenses may be reimbursed
for necessary business clothing.
10. Internet
a. If Internet access is necessary for City-related business and is not
provided free of charge at the conference or hotel site, officials will be
reimbursed for Internet access connection and/or usage fees, not to
exceed $20.00 per day.
11. Airport Parking
a. Council Members or Commissioners will be reimbursed for airport parking
related to City business- related travel.
b. Long-term parking must be used for travel exceeding 24-hours. Where
practical, an airport shuttle should be used if the cost of the shuttle to and
from the airport would be less than the anticipated cost of long term
parking.
12. Other
a. Expenses for which Council Members or Commissioners receive
reimbursement from another agency are not reimbursable.
VII. CITY-ISSUED EQUIPMENT AND CELL PHONE REIMBURSEMENT
A. Equipment Eligibility
1. The City shall provide each Council Member with a City-issued laptop or tablet for
official City business.
2. Council Members shall receive a monthly cell phone reimbursement of sixty-five
dollars ($65) for official use of personal devices. This is consistent with the City’s
employee benefit provided to exempt and salaried employees.
VIII. EXPENSE REPORT CONTENT AND SUBMISSION DEADLINE
A. All expenditure reports and expense reimbursement requests must be submitted on
the City's current "Expense Report" form within thirty (30) days of an expense being
incurred. The form must be accompanied by receipts documenting each expense or
supporting documentation if requesting a per-diem meal reimbursement.
Reimbursement is permitted only for meals that are not provided by the confere nce/
meeting/seminar.
B. Expense reports must document that the expense in question met the requirements
of this policy. For example, if the meeting is with a legislator, the local agency official
should explain whose meals were purchased, what issues were discussed and how
those relate to the City's adopted legislative positions and priorities.
C. Inability to provide such documentation in a timely fashion may result in the expense
being borne by the official.
IX. AUDITS OF EXPENSE REPORTS
A. All expenses are subject to verification that they comply with this policy.
105
X. REPORTS TO CITY COUNCIL OR COMMISSION
A. Following an event for which a reimbursement claim has or will be submitted, the
official seeking reimbursement shall, at the next regular City Council or Commission
meeting (or at an earlier special meeting if practical), briefly report on the event. If
multiple officials attended, a joint report may be made.
XI. COMPLIANCE WITH LAWS
A. City officials should keep in mind that some expenditures may be subject to reporting
under the Political Reform Act and other laws. All agency expenditures are public
records subject to disclosure under the Public Records Act.
B. This policy supplements the definition of actual and necessary expenses for purposes
of state laws relating to permissible uses of public resources.
C. This policy also supplements the definition of necessary and reasonable expenses
for purposes of federal and state income tax laws.
XII. VIOLATION OF THIS POLICY
A. Use of public resources or falsifying expense reports in violation of this policy may
result in any or all of the following:
1. Loss of reimbursement privileges;
2. A demand for restitution to the City;
3. The City reporting to state and federal tax authorities that the official's expenses
are income;
4. Civil penalties of up to $1,000 per day and three times the value of the
resources used; and
5. Prosecution for misuse of public resources.
106
2025893.1
107
CITY OF SARATOGA
___________________________________________________________________
__
CITY COUNCIL POLICY
POLICY TITLE: Council and Commission Expense Policy
POLICY NUMBER: CCP-008
POLICY EFFECTIVE DATE: 02-18-2026
LAST REVISION: 12-16-2015
I. PURPOSE
The City of Saratoga takes its stewardship over the use of its limited public resources
seriously. This policy provides direction to City Council Members and City Commissioners,
on the use and expenditure of City resources, as well as the standards against which
those expenditures will be measured.
II. GENERAL
A. City resources should be used only when there is a benefit to the City, including:
Engaging with residents, participating in meetings and other City business, and
keeping informed of local, state, and federal matters affecting the City;
The opportunity to discuss the community's concerns with state and federal
officials and representatives of other local governments in the region;
Participating in regional, state, and national organizations whose activities affect
the City; and
Educational expenses related to improving the City Officials’ skill and knowledge.
III. AUTHORIZED EXPENSES
A. City funds, equipment, supplies (including letterhead), and staff time must only be
used for authorized City business and may not exceed the adopted budget
appropriation.
1. The adopted budget appropriation for City Council 's annual training and travel
budget shall be allocated as follows, unless otherwise approved by the Mayor:
a. 30% to the Mayor
b. 70% divided equally among the four City Council Members
2. The Council's training and travel budget shall include a separate appropriation for
new Council Members and Mayors to attend the League of California Cities New
Mayors & Council Members Academy . This appropriation is in addition to the
normal training allocation referenced above.
3. The adopted budget appropriation for a Commission's annual training and travel
budget shall be allocated by the staff liaison in cooperation with the Chair.
108
B. Expenses incurred in connection with the following types of activities generally
constitute authorized expenses, as long as the other requirements of this policy are
met:
1. Engaging with residents and keeping informed of local, state, and federal matters
affecting the City;
2. Communicating with representatives of regional, state, and national government
on City-adopted policy positions;
3. Attending educational seminars or procurement of educational materials designed
to improve officials' skill and information levels;
4. Participating in regional, state, and national organizations whose activities affect
the City's interests; and
5. Attending City and City-related meetings and events.
IV. EXPENDITURE APPROVAL REQUIREMENTS
A. For Mayor and Council Members: Pre-approval of expenses to be incurred is not
required, except that the following expenses require prior approval from the City
Council at a regular or special City Council meeting:
1. International and out-of-state travel;
2. Expenses (other than related to conferences sponsored by the League of
California Cities) exceeding $500 per trip; and
3. Expenses not related to Section III. B.1through B.4, but which nonetheless will
offer substantial benefit to the City.
B. For Commissioners, expenditures require pre-approval by the Commission's staff
liaison and out-of-state travel requires pre-approval of the City Council.
V. NON-AUTHORIZED EXPENSES
A. Examples of personal expenses that the City will not reimburse include, but are not
limited to:
1. The personal portion of any trip;
2. Political or charitable contributions or events;
3. Family expenses, including partner's expenses when accompanying official on
agency-related business, as well as children- or pet-related expenses;
4. Entertainment expenses, including theater, movies (either in-room or at the
theater), sporting events (including gym, massage and/or golf related expenses),
or other cultural events;
5. Alcoholic beverages, either as a portion of a meal expense or as a separate
charge;
6. Non-mileage personal automobile expenses, including repairs, traffic citations,
insurance or gasoline; and
7. Any additional costs related to the extension of travel beyond what is required for
business-related purposes (except due to travel restrictions caused by inclement
weather); and
109
8. Personal losses incurred while on City business.
B. Any questions regarding authorization of a particular type of expense should be
resolved by the approving authority before the expense is incurred.
VI. COST CONTROL
A. To conserve City resources and keep expenses within community standards for
public officials, travel expenditures should adhere to the following guidelines. In the
event that expenses are incurred which exceed these guidelines, the cost borne or
reimbursed by the City will be limited to the costs that fall within the guidelines.
1. Transportation
a. The most economical mode and class of transportation reasonably
consistent with scheduling needs and cargo space requirements must be
used, using the most direct and time-efficient route.
b. Charges for rental vehicles may be reimbursed under this provision if it is
determined that using a rental vehicle is more economical than other
forms of transportation. In making such determination, the cost of the
rental vehicle, parking and gasoline will be compared to the combined cost
of other forms of transportation. Government and group rates must be
used when available.
2. Airfare
a. Airfares shall be booked through the City Manager's Office for the lowest
available cost that meets business travel needs.
b. Luggage Fees from airlines will be reimbursed for one checked bag that
weighs 50 pounds or under.
3. Automobile
a. Automobile mileage is reimbursed at Internal Revenue Service rates
presently in effect (see http://www.irs.gov). These rates are designed to
compensate the driver for gasoline, insurance, maintenance, and other
expenses associated with operating the vehicle. This amount does not
include bridge and road tolls, which are also reimbursable. Forms for this
reimbursement are available.
b. Automobile rental expenses, including insurance coverage recommended
by the City's Risk Manager, will be reimbursed at rates not to exceed
business class auto rentals. Fuel expenses for business related usage will
also be reimbursed, however repairs or citations resulting from the use of
the rental vehicle will not be reimbursed.
4. Taxis/Shuttles
a. Taxis or shuttles fares may be reimbursed, including a fifteen (15%)
percent gratuity per fare. Taxis or shuttles may be utilized when the cost
of such fares is equal to or less than the cost of car rentals, gasoline and
110
parking combined, or when such transportation is necessary for time-
efficiency.
5. Lodging
a. Lodging expenses will be paid or reimbursed when official City business
requires an overnight stay that exceeds 50 miles from Saratoga City Hall,
unless otherwise approved by the Mayor.
6. Conferences/Meetings
a. If lodging is in connection with a conference, expenses must not exceed
the group rate published by the conference sponsor, if such rates are
available at the time of booking. If the group rate is not available, the policy
in the following section "Other Lodging" shall apply.
7. Other Lodging
a. Travelers must request government rates, when available. A listing of
hotels offering government rates in different areas is available at
www.dgs.ca.gov/travel. Lodging rates that are equal to or less than
government rates are presumed to be reasonable and hence
reimbursable for purposes of this policy.
b. In the event that government rates are not available at a given time or in
a given area, lodging rates that do not exceed the IRS per diem rates for
a given area are presumed reasonable and hence reimbursable. See
Form 2106-EZ at www.irs.gov. The site provides references to hotels that
have government rates at or below Internal Revenue Service per diem
limits. Per Diem rates vary by location and can be found at
www.gsa.gov/perdiem.
8. Meals
a. Meal expenses (breakfast, lunch, dinner) and associated gratuities are
limited to a total of $100/day with receipts. Partial conference and travel
days are pro-rated. The City does not reimburse for snacks and drinks
between meals.
b. If meals are included in the cost of the business-related activity
registration fee, but a Council Member or Commissioner elects to
purchase the meal from another source, the cost of that meal will not be
paid by the City.
c. If receipts are not available, a per diem reimbursement will be provided in
the following amounts:
Breakfast: $15
Lunch: $15
Dinner: $30
9. Laundry service
a. Laundry services are generally not eligible for reimbursement. On a case-
by-case basis, when an extended business trip extends over seven (7) or
111
more calendar days, reasonable laundry expenses may be reimbursed
for necessary business clothing.
10. Internet
a. If Internet access is necessary for City-related business and is not
provided free of charge at the conference or hotel site, officials will be
reimbursed for Internet access connection and/or usage fees, not to
exceed $20.00 per day.
11. Airport Parking
a. Council Members or Commissioners will be reimbursed for airport parking
related to City business- related travel.
b. Long-term parking must be used for travel exceeding 24-hours. Where
practical, an airport shuttle should be used if the cost of the shuttle to and
from the airport would be less than the anticipated cost of long term
parking.
12. Other
a. Expenses for which Council Members or Commissioners receive
reimbursement from another agency are not reimbursable.
VII. TECHNOLOGY AND OFFICE EXPENSES
A. Reimbursement of defined technology and office-related expenses incurred by
Council Members in the performance of official duties is authorized as set forth below.
1. Each Council Member shall be eligible for reimbursement of up to one thousand
five hundred dollars ($1,500) per term for documented expenses incurred during
that term, including expenses incurred prior to the effective date of this policy.
2. The reimbursement allowance shall apply on a per-term basis and shall not carry
over to subsequent terms.
B. Eligible Technology and Office Expenses
1. Office supplies necessary for official City business;
2. Computers, laptops, tablets, printers, and related hardware;
3. Cellular phones used for official purposes;
4. Internet service necessary for conducting City business;
5. Software, licenses, and virtual meeting subscriptions; and
6. Other technology-related services reasonably necessary for official duties.
C. All equipment purchased through reimbursement shall remain the property of the
Council Member unless otherwise specified by the City.
D. Cellular Phone Reimbursement
1. As a not to exceed rate of $65 per month; or
2. Based on a documented percentage of City-related use.
112
VIII. EXPENSE REPORT CONTENT AND SUBMISSION DEADLINE
A. All expenditure reports and expense reimbursement requests must be submitted on
the City's current "Expense Report" form within thirty (30) days of an expense being
incurred. The form must be accompanied by receipts documenting each expense or
supporting documentation if requesting a per-diem meal reimbursement.
Reimbursement is permitted only for meals that are not provided by the conference/
meeting/seminar.
B. Expense reports must document that the expense in question met the requirements
of this policy. For example, if the meeting is with a legislator, the local agency official
should explain whose meals were purchased, what issues were discussed and how
those relate to the City's adopted legislative positions and priorities.
C. Inability to provide such documentation in a timely fashion may result in the expense
being borne by the official.
IX. AUDITS OF EXPENSE REPORTS
A. All expenses are subject to verification that they comply with this policy.
X. REPORTS TO CITY COUNCIL OR COMMISSION
A. Following an event for which a reimbursement claim has or will be submitted, the
official seeking reimbursement shall, at the next regular City Council or Commission
meeting (or at an earlier special meeting if practical), briefly report on the event. If
multiple officials attended, a joint report may be made.
XI. COMPLIANCE WITH LAWS
A. City officials should keep in mind that some expenditures may be subject to reporting
under the Political Reform Act and other laws. All agency expenditures are public
records subject to disclosure under the Public Records Act.
B. This policy supplements the definition of actual and necessary expenses for purposes
of state laws relating to permissible uses of public resources.
C. This policy also supplements the definition of necessary and reasonable expenses
for purposes of federal and state income tax laws.
XII. VIOLATION OF THIS POLICY
A. Use of public resources or falsifying expense reports in violation of this policy may
result in any or all of the following:
1. Loss of reimbursement privileges;
2. A demand for restitution to the City;
3. The City reporting to state and federal tax authorities that the official's expenses
are income;
4. Civil penalties of up to $1,000 per day and three times the value of the
resources used; and
5. Prosecution for misuse of public resources
113
2025865.1
114
Local Jurisdiction Comparison Matrix
Jurisdiction Expense Practices
City of Campbell Provides City-issued laptop or iPad for official use. No
reimbursement for subscriptions, cellular service, or other
routine technology-related or office supply expenses.
City of Cupertino City provides Councilmembers with standardized
technology for official use, supported by City staff.
Reimbursement is available for travel, training, and
approved professional expenses, not including office
supplies.
City of Los Altos Provides City-issued device for use during term.
Reimbursement policy is primarily limited to travel,
conferences, and training-related expenses.
Town of Los Gatos Governed by a general travel and expense policy. No
identified reimbursement program for routine office or
technology-related expenses.
City of Monte Sereno Provides laptop upon request for City business. Does not
reimburse Councilmembers for use of personal devices or
related services.
City of Palo Alto Offers a technology and office allowance for eligible
equipment and related expenses. Policy updates are in
progress.
City of Sunnyvale Recently transitioned to City-issued standard devices. The
City directly covers service charges and replacements to
ensure consistency, security, and administrative efficiency.
Updates are still in progress.
115
SARATOGA CITY COUNCIL
COUNCIL ASSIGNMENTS
Mayor Chuck Page
Silicon Valley Clean Energy Authority Board of Directors
West Valley Mayors and City Managers Association
West Valley Solid Waste Management Authority Board of Directors
West Valley Stormwater Authority Board of Directors
Council Finance Advisory Committee
Vice Mayor Tina Walia
Cities Association of Santa Clara County Board of Directors
Cities Association of Santa Clara County Legislative Action Committee
Santa Clara County Library District Board of Directors
Council Member Belal Aftab
Association of Bay Area Government (ABAG) General Assembly
Santa Clara County Housing and Community Development Advisory Committee
Saratoga Historical Foundation Board of Directors
Saratoga Ministerial Association
Saratoga Sister City Committee Liaison
Council Finance Advisory Committee
Council Member Kookie Fitzsimmons
Cities Association of Santa Clara County City Selection Committee
Hakone Foundation Board of Trustees
Hakone Foundation Board Executive Board
KSAR 15 Saratoga Community Access Cable Television Foundation Board of Directors
Saratoga Chamber of Commerce Board of Directors
Successful Aging Solutions & Community Consulting Board of Directors
Council Member Yan Zhao
Santa Clara Valley Water Commission
Valley Transportation Authority Policy Advisory Committee
West Valley Sanitation District Board of Directors
116