HomeMy WebLinkAbout03-31-2026 City Council Agenda PacketSaratoga City Council Agenda March 31, 2026 – Page 1 of 3
SARATOGA CITY COUNCIL
SPECIAL MEETING
MARCH 31, 2026
Public Participation Information
In accordance with Saratoga City Council’s Remote Public Participation Policy, members of the
public may participate in these meetings in person at the locations listed below or via remote
attendance (if applicable) using the Zoom information below. In the event remote participation
technology is unexpectedly unavailable, the meeting will proceed in person without remote
participation.
Members of the public can view and participate in the 6:00 p.m. Study Session by:
1. Attending the meeting in person at:
• City Hall Linda Callon Conference Room, located at 13777 Fruitvale Avenue, Saratoga
CA 95070 OR
2. Accessing the meeting through Zoom:
• Webinar URL: https://us02web.zoom.us/j/86846057855
• Webinar ID 868 4605 7855 OR
• Call In: 1.408.638.0968 or 1.669.900.6833 (*6 to unmute; *9 to raise hand)
Members of the public can view and participate in the Closed Session following Regular Session
by:
1. Attending the meeting in person at:
• City Hall Linda Callon Conference Room, located at 13777 Fruitvale Avenue, Saratoga
CA 95070 OR
2. Accessing the meeting through Zoom:
• Webinar URL: https://us02web.zoom.us/j/89527052458
• Webinar ID 895 2705 2458 OR
• Call In: 1.408.638.0968 or 1.669.900.6833 (*6 to unmute; *9 to raise hand)
Written Communication
Comments can be submitted in writing via the Council Comments Form. Written communications
will be provided to the members of the City Council and included in the Agenda Packet and/or in
supplemental meeting materials.
Public Comment
Members of the public may comment on any item for up to three (3) minutes. The amount of time
for public comment may be reduced by the Mayor or by action of the City Council. Public
Comment will begin with speakers attending in-person first followed by those attending via Zoom.
Meeting Recording Information
In accordance with the Saratoga City Council’s Meeting Recording Policy, City Council Study
Sessions, Joint Meetings, Joint Sessions, Commission Interviews, Retreats, meetings with the
Planning Commission, and Regular Session Meetings are recorded and made available following
the meeting on the City website.
Saratoga City Council Agenda March 31, 2026 – Page 2 of 3
6:00 PM COMMISSION WORK PLAN STUDY SESSION
City Hall, Linda Callon Conference Room | 13777 Fruitvale Avenue, Saratoga, CA 95070
Note: Times below are approximate. Items may be heard earlier or later than estimated. All
Commissioners are advised to arrive 15 minutes before the time shown below for their
Commission.
6:00 PM Heritage Preservation Commission Work Plan
Recommended Action:
Meet with Commission, discuss priorities and approve the 2026/2027 work plan
with input provided by the City Council.
Staff Report Attachment A - Proposed FY 2026/27 Work Plan
6:30 PM Library and Public Art Commission Work Plan Recommended Action:
Meet with Commission, discuss priorities and approve the 2026/2027 work plan
with input provided by the City Council
Staff Report
Attachment A - Proposed 2026/27 Work Plan
Attachment B - Proposed 2026/27 Work Plan (PPT)
7:00 PM Break
7:15 PM Parks & Recreation Commission Work Plan Recommended Action:
Meet with Commission, discuss priorities, and approve the Fiscal Year
2026/2027 work plan with input provided by the City Council.
Staff Report
Attachment A - Proposed FY 26/27 Work Plan
7:45 PM Traffic Safety Commission Work Plan
Recommended Action:
Meet with Commission, discuss priorities and approve the 2026/2027 work plan
with input provided by the City Council
Staff Report
Attachment A - Proposed FY 2026/27 Work Plan
8:15 PM Planning Commission Work Plan
Recommended Action:
Meet with Commission, discuss priorities and approve the 2026/2027 work plan
with input provided by the City Council.
Staff Report
Attachment A - Proposed FY 2026/27 Work Plan
ADJOURNMENT TO CLOSED SESSION
Saratoga City Council Agenda March 31, 2026 – Page 3 of 3
CLOSED SESSION
City Hall, Linda Callon Conference Room | 13777 Fruitvale Avenue, Saratoga, CA 95070
CONFERENCE WITH LEGAL COUNSEL – INITIATION OF LITIGATION
Initiation of litigation pursuant to Government Code 54956.9(d)(4): (1 case)
REPORT FROM CLOSED SESSION
CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA
PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT
I, Britt Avrit, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting
of the City Council was posted and available for review on March 26, 2026 at the City of Saratoga,
13777 Fruitvale Avenue, Saratoga, California and on the City's website at www.saratoga.ca.us.
Signed this 26th day of March 2026 at Saratoga, California.
Britt Avrit, MMC, City Clerk
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials
provided to the City Council by City staff in connection with this agenda, copies of materials
distributed to the City Council concurrently with the posting of the agenda, and materials
distributed to the City Council by staff after the posting of the agenda are available on the City
website at www.saratoga.ca.us and are available for review in the office of the City Clerk at 13777
Fruitvale Avenue, Saratoga, California.
In compliance with the Americans with Disabilities Act and the Governor’s Executive Order, if
you need assistance to participate in this meeting, please contact the City Clerk at
bavrit@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The City
will use its best efforts to provide reasonable accommodations to provide as much accessibility as
possible while also maintaining public safety. [28 CFR 35.102-35.104 ADA title II]
SARATOGA CITY COUNCIL
MEETING DATE: March 31, 2026
DEPARTMENT: Community Development Department
PREPARED BY: Cindy McCormick, Development Manager
SUBJECT: Heritage Preservation Commission Work Plan
RECOMMENDED ACTION:
Meet with the Commission, discuss priorities, and approve the Fiscal Year (FY) 2026/27 work
plan with input from the City Council.
BACKGROUND:
On February 10, 2026, the Heritage Preservation Commission discussed the upcoming FY 2026/27
work plan and proposed working on the following items. A detailed description of the proposed
work plan is included in Attachment A.
1. Install three (3) points of interest markers/ plaques
2. Initiate a process to designate the Saratoga Village as an Historic District
3. Research best practices for real estate disclosures when a Heritage Resource Inventory
(HRI) property is listed for sale
4. Add eligible properties to the HRI
5. Continuing education
6. Public outreach
During FY 2025/26, the HPC held meetings on 7/8/25, 9/16/25, 10/14/25, and 2/10/26. The HPC
is also scheduled to hold a meeting on April 14, 2026, during the current fiscal year. The HPC
reviewed two applications requesting removal from the Heritage Resource Inventory (HRI), two
(2) historic property development proposals, and two (2) heritage tree proposals. The HPC
provided input on the Village Design Standards and the Mills Act Policy, reviewed and
recommended three (3) point-of-interest markers/plaques, and reviewed and provided input on the
Certified Local Government annual report. During FY 2026/27, the HPC received information
from the Saratoga Historical Foundation regarding a tour at the Foothill Club and grant funding
opportunities. The HPC also received staff liaison reports on the Bellicitti Barn, code enforcement
activity at 14275 Saratoga Avenue, a proposal to replace the roof of a home on the HRI, and City
Council decisions regarding the Mills Act Policy, and the two requests for removal from the HRI.
HPC Member Craig Aubrey hosted a Community Resource Table during the family movie night
event on August 8, 2025, where he spoke with numerous visitors and handed out over 50 free items
and pamphlets to interested individuals and families. HPC Members Chen Xie and Bill Cooper are
scheduled to attend the April 4 Farmers’ Market event with Mayor Chuck Page.
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Current Membership
Name Term Ending Eligible for Reappointment
Sharon Boyce-Bender (Chair) 2/28/2028 Yes
Margarete Minar (Vice Chair) 2/28/2027 Yes
Chen Xie 2/28/2029 Yes
J. Craig Awbrey 2/28/2029 Yes
Bill Cooper 2/28/2030 Yes
Budget Request
The Heritage Preservation Commission would like to request a budget allocation of $11,000 for
FY 2026/27. This accounts for items not funded in the 2025/26 workplan (no budget approved).
Request Requested Allocation
Point of Interest Markers/Plaques (3 total) $8,000
Training & Membership (California Preservation Foundation) $2,000
Community Outreach: Blossom Festival and Preservation Month activities:
(activities, poster, speaker, displays, etc.) $1,000
Total $11,000
Powers and Duties - City Code Section 13-10.040:
The Heritage Preservation Commission shall be advisory only to the City Council, the
Planning Commission, and the agencies and departments of the City and shall establish liaison
and work in conjunction with such authorities to implement the purposes of Chapter 13
(Heritage Preservation). The Heritage Preservation Commission shall have the following
powers and duties:
a) Conduct, or cause to be conducted, a comprehensive survey of properties within the
boundaries of the City for the purpose of establishing the Heritage Resource Inventory ,
which shall be publicized and periodically updated, and a copy thereof shall be kept on
file in the Planning Department.
b) Recommend to the City Council specific proposals for designation as a historic
landmark, heritage lane , or historic district.
c) Recommend to the appropriate City agencies or departments projec ts and action
programs for the recognition, conservation, enhancement , and use of the City's heritage
resources, including standards to be followed with respect to any applications for
permits to construct, change, alter, remodel, remove or otherwise affec t such resources.
d) Review and comment upon existing or proposed ordinances, plans , or policies of the
City as they relate to heritage resources.
e) Review and comment upon all applications for any work, permit, or approval pertaining
to or significantly affect ing any heritage resource or a property that staff deems to be of
historic interest. The Heritage Preservation Commission's review for any work, permit
4
or approval concerning a heritage lane shall be limited to applications for any work,
permit or approval upon or within a designated heritage lane. The Commission's
comments shall be forwarded to the City agency or department processing the
application within thirty days after receiving the request for such comments.
f) Investigate and report to the City Counci l on the availability of federal, state, county,
local or private funding sources or programs for the rehabilitation and preservation of
heritage resources.
g) Cooperate with county, state and federal governments and with private organizations in
the pursuit of the objectives of heritage conservation.
h) Upon the request of a property owner or occupant and at the discretion of the Heritage
Preservation Commission, render advice and guidance on the conservation,
rehabilitation, alteration, decoration, landscaping or maintenance of any heritage
resource; such voluntary advice and guidance shall not impose any regulation or control
over any property.
i) Participate in, promote and conduct public information and educational programs
pertaining to heritage resources.
j) Perform such other functions as may be delegated to it by resolution or motion of the
City Council.
ATTACHMENT:
Attachment A – Proposed FY 2026/27 Work Plan
5
PROPOSED FISCAL YEAR 2026/2027
HERITAGE PRESERVATION COMMISSION WORK PLAN
1. Point of Interest Markers/Plaques
To properly recognize heritage resources and properties of special interest in our City, the
HPC would like to continue recommending to Council special sites that warrant Point of
Interest Markers (POI) and/or plaques. The HPC would like to carry over the three POI
markers/plaques that were not budgeted for in 2025/2026 (Paul Masson Champagne
Cellars, Pacific Congress Springs, Saratoga Jail). The HPC is requesting funding for three POI
markers and plaques for FY2026/27. In addition, the Commission will work with City staff
and the Parks and Recreation Commission to research park locations and local history for
the City Parks Historic Plaque Program.
2. Saratoga Village District Designation
In accordance with City Code Section 13-15.020, the HPC will initiate the process to
designate Big Basin Way as a Historic District. A recommendation for historic district
designation will require written notice to each person whose name appears on the latest
available tax roll of the County as owning property within the boundary of the proposed
designation. Provided the HPC is not required to discontinue consideration of a designation
proposal by reason of objections raised pursuant to Section 13-15.0401, the recommended
designation will be considered by the Planning Commission at a public hearing and the
Planning Commission’s recommendation will be considered by the City Council at a public
hearing. If adopted by the City Council, the ordinance shall become effective in 30 days, and
the designated properties shall be subject to the regulations set forth in City Code.
3. Public Disclosure of HRI Properties
To enhance transparency for individuals interested in purchasing a property listed on the
City’s Heritage Resource Inventory, the HPC will research best practices for working with
professional individuals or agencies that prepare public disclosure documents associated
with the sale of a property, including, but not limited to, California Natural Hazard Disclosure
Reports. The HPC will also research how the City can be made aware of properties that are
listed for sale, including but not limited to MLS listings, County assessor's office, private sales
by realtors/brokers, etc.
4. Heritage Resource Inventory
Continue their duty as commissioners to recommend and work with property owners to add
eligible properties to the Heritage Resource Inventory, including an inventory of all the
homes, fences and trees along the portion of Saratoga Avenue that is designated as Heritage
Lane, for the potential addition to the City’s Heritage Resource Inventory.
1 If objections are filed by the owners of at least forty-one percent of the area of all recorded lots within a
proposed historic district, the Heritage Preservation Commission shall discontinue any further consideration of the
proposal for at least twelve months; however the HPC could reduce the boundary to reduce the total percentage
of objectors to less than forty-one percent.
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5. Continuing Education
The City of Saratoga is a Certified Local Government (CLG) recognized by the State of
California Office of Preservation (OHP). The CLG requires that all commissioners receive
annual training in Historic Preservation.
6. Public Outreach
Continue to participate in City events such as the Blossom Festival, Arbor Day, Historic
Preservation Month, the State of the City, Harvest Day at the Heritage Orchard, and provide
information about the City’s historic preservation efforts at these events. Collaborate with
the City’s Public Information Officer in utilizing social media platforms and add helpful links
and documents and informational videos to the HPC webp age. Such items would include,
but not limited to, advantages of putting structures and trees on the Inventory, reaching out
to property owners on the Heritage Resource Inventory about applying for Landmark status,
the Mills Act program, informational signage for the Heritage Orchard, and pride in our
historic community. Educate the public about Points of Interest in the City, including but not
limited to sites with markers and plaques.
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SARATOGA CITY COUNCIL
MEETING DATE: March 31, 2026
DEPARTMENT: City Manager’s Department
PREPARED BY: Corinne Mitchner, Public Affairs & Community Engagement Officer
SUBJECT: Library and Public Art Commission Work Plan
RECOMMENDED ACTION:
Meet with the Commission, discuss priorities, and approve the Fiscal Year 2026/2027 work plan
with input provided by the City Council.
BACKGROUND:
In March 2026, the Library and Public Arts Commission (LPA) reviewed the proposed work plan
for Fiscal Year 2026/27 and identified key priority areas for the upcoming year. A detailed
description of the proposed work plan is provided in Attachment A
1. Public Art Statement Pieces
2. “Saratoga Creates” (Community Art Engagement)
3. Library Activities
During FY 2025/26, the LPA did the following:
1. Researched, organized, and executed the inaugural Gateway Sculpture Loan Program,
bringing four pieces of public art to Saratoga.
2. Hosted Saratoga Rocks at the July 4th celebration (Kevin Moran), three Movie Nights at
El Quito Park, and the State of the City/Safe Routes to School event.
3. Began preliminary work for the Mural project, including researching other City-sponsored
(Lafayette, California) mural programs, connecting with local businesses and
organizations, and identifying 3-4 prospective locations for murals.
4. Began preliminary work for the Banner program, including researching banner materials
and costs, exploring prospective locations, creating marketing materials, and planning the
logistics of a local call for artwork.
5. Several Commissioners attended the Annual Library District Forum and Silicon Valley
Reads
8
Current Membership
Name Term Ending Eligible for
Reappointment
Eric Lewis (Chair) 09/30/2028 No
Jeri Bromley (Vice Chair) 09/30/2026 Yes
Cristina Meiser 09/30/2029 Yes
Shalu Pandey 09/30/2029 Yes
Lakshmi Sharma 09/30/2027 Yes
Siana Smith 09/30/2026 Yes
Anshul Agarwal 09/30/2028 Yes
Budget Request
The Library and Public Art Commission request a budget allocation of $42,000 for Fiscal Year
2026/27. The CIP Fund for the City Art Program currently holds $96,498, including unused funds
carried over from prior years, of which this $42,000 would be taken from.
Request Requested Allocation
Gateway Sculpture Loan Program (5 sculptures): 1-year
display at $1,000 per sculpture, including call-for-art, site
preparation for one while reusing 4 sites from existing sculpture
installations, and signage.
$8,000
Potential Sculpture Purchase (1): Estimated $5,000–$18,000,
based on current loaned sculpture valuations
$10,000
Banner Project $4,000
Mural Project (3 murals): 2 small/medium murals (1 large
mural at $30,000 planned for FY 27-28). Cost includes artist
fees, materials, site preparation, and equipment. $1,000 allocated
for call-for-art costs.
$20,000
Total $42,000
Powers and Duties - City Code Section 13-10.040:
The Library & Public Art Commission shall serve as an advisory body. Its basic responsibilities
shall include the following:
a) Provide counsel and recommendations on Library and Public Art policies, budgets, plans,
and procedures to the Saratoga City Council and the Santa Clara County Library. Identify
and bring to the attention of the City Council, the City staff, and the Santa Clara County
Library staff (as appropriate) current and prospective issues and questions relating to
Library policies and activities.
b) As directed by the City Council, evaluate, and assess public art projects or programs and
perform such other activities as may be directed by the Saratoga City Council.
In carrying out its basic responsibilities, the Library & Public Art Commission shall perform the
following duties:
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1. Hold formal meetings as required (see preceding Section on "Administration").
2. Maintain communications with the City Council, City staff, Santa Clara County Library
staff, and the Saratoga Community Librarian.
3. Maintain within the Commission a continuity of Library operations and Public Art
policies and strategies.
4. Keep generally informed on technical developments that could have a bearing on the
Library's policies or strategies.
5. Provide support and/or advice on events related to the Library and City Art.
6. Review the Community Event Grant Applications and provide funding
recommendations to the City Council.
7. Work with "Friends of the Saratoga Libraries", the Saratoga Teen Advisory Board, and
other support groups as may be desirable concerning the Library and Public Art.
8. Maintain awareness and knowledge of public art trends and principles.
ATTACHMENTS:
Attachment A – Proposed 2026/27 Work Plan
Attachment B – Proposed 2026/27 Work Plan (PPT)
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LIBRARY & PUBLIC ART COMMISSION WORK PLAN
Attachment A
Fiscal Y ear 2026/27
1. Public Art Statement Pieces
Research and recommend the installation of visually impactful art at key locations within the City
of Saratoga. The underlying goals of these efforts would include showcasing Saratoga’s rich
artistic and cultural heritage, attracting visitors from within and beyond the city, and increasing
foot traffic (e.g., in downtown Saratoga). Here are three key initiatives we will focus on:
•Gateway Sculpture Loan Program
o Following the success of the inaugural year of the Gateway Sculpture Loan Program
with four sculptures, we propose expanding the program to include five new
installations for the 2026-2027 program.
o Program Budget
Café call for entry fee: $700
Artist Honorarium (Rental) x 5: $5000
Site preparation (Cement pad, lighting): $1800
Signage: $500
Total: $8000
o The Commission would also like to explore the idea of permanent art in Saratoga by
purchasing one of the current sculptures on loan. They would engage the
community in this process through a poll on residents’ favorite sculpture.
Potentially, each year the City could purchase one of the sculptures on loan
and build a collection of permanent art alongside the new, temporary pieces.
Artist valuations of pieces currently in Saratoga:
•"Lollypop Fiesta" – by Adrian Susnea Litman, located at the Saratoga
Library: $5,000
•"Where Is My Mind?" – by Chad La Fever, located at Saratoga-
Sunnyvale Rd & Prospect Ave: $15,000
•"Time to Move" – by Deveren Farley, located at Allendale Ave &
Fruitvale Ave: $15,000
•"From Earth to Sky: Elegy For Our Vanishing Flora" – by Marguerite
Elliot, located at the Saratoga Library: $21,000
•Downtown Mural Project
o Commission murals in high-visibility downtown locations
Two small/medium murals (FY 26/27) and one large mural (FY 27/28)
o Program Budget
(FY 26/27) Small/medium mural x 2: $20,000
(FY 27/28) Large mural: $30,000
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Total: $50,000
o Downtown business owners have been contacted, and three businesses have
expressed their interest in a mural:
For FY 26/27:
• Anchors Seafood Grill Restaurant (14441 Big Basin Way)
• Sunflower Spa (14501 Big Basin Way)
For FY 27/28:
• Aegis Gallery of Fine Arts (14531 Big Basin Way)
Another possible future location:
• The Senior Center has expressed interest in a mural on their portable
and is in consideration for a future round of mural projects.
• Banner Project
o Install banners (including standing flutter flags and City median banners) featuring
artwork from local artists.
o Program Budget: $4,000
o The theme of the banner art is “Where the Acorn Falls, Community Rises”
Commission is researching banner materials and costs, exploring
prospective locations, creating marketing materials, and planning the
logistics of a local call for artwork.
o Exploring creation of banners in commemoration of Saratoga’s 70th anniversary
o Exploring creation of “evergreen” banners to be displayed at the City’s Median
Banner Program locations when spaces are vacant
2. “Saratoga Creates” (Community Art Engagement)
Community-driven art initiatives that invite residents to actively create and participate in art
across Saratoga and foster belonging.
• Engage the community through events and programs leading up to and at Saratoga’s 70th
Anniversary Celebration.
o Ideas include: banners, events with local organizations (Library, Commissions,
Historical Society, FSL, West Valley College, and local schools), sharing stories of
Saratoga community members, a time capsule burial, geocaching, trivia, Birthday
cards from residents to be assembled into a piece of art, commemorative items,
interactive art experience at the 70th celebration, and art contests.
• #SaratogaROCKS
o Continue at the 4th of July event and City movie nights.
o Saratoga Senior Center event
o Add two local park events
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3. Library Activities
Support and promote library events and programs to increase awareness and community
engagement.
• Partner with the Library on 70th Anniversary-related programming
• Support and amplify the Library’s Summer Reading Program.
o Explore new programs such as “Reading in the Park ” events or seasonal activities
designed to increase participation and engagement across all members of Saratoga
community.
• Collaborate with Friends of the Library to increase awareness about their mission,
programs, and membership opportunities
o Explore ideas to increase FSL engagement, such as membership-based book clubs
• Partner with the Saratoga Library’s Teen Advisory Board (TAB) and the Saratoga Youth
Commission; support and assist the students with their efforts.
• Attend library events as commissioners and/or participants.
• Promote library events and programs; engage in information sharing with the library and the
public.
13
LIBRARY & PUBLIC ART
COMMISSION WORK PLAN
Fiscal Year 2026-27
14
Public Art Statement Pieces
Gateway Sculpture Loan Program
Following the success of the inaugural year of the
Gateway Sculpture Loan Program with four
sculptures,we propose expanding the program to
five installations for the 2026-2027 program.
Sculpture Program Budget:
● Call for entry administrative fee: $700
● Artist Honorarium (rental) x 5: $5000
● Site preparation (cement pad, lighting): $1800
● Signage: $500
● Total: $8000
15
Exploring the Idea of Permanent Art in Saratoga
Start building a public art collection by investigating the purchase of one of the pieces currently on loan.
Every year the City could purchase one of the sculptures on loan and build a collection of permanent art alongside
new, temporary pieces.
● Engage the community in this process through a poll on residents’ favorite sculpture
● Evaluate funding sources
● Negotiate with the selected artist
Artist valuations of pieces currently in Saratoga:
● Lollypop Fiesta – by Adrian Susnea Litman, located at the Saratoga Library: $5,000
● Where Is My Mind – by Chad La Fever, located at Saratoga-Sunnyvale Rd and Prospect Ave: $15,000
● Time to Move – by Deveren Farley, located at Allendale Ave & and Fruitvale Ave: $15,000
● Earth to Sky: Elegy For Our Vanishing Flora – by Marguerite Elliott, located at the Saratoga Library: $21,000
16
The LPA Mural Project
Goal is to add one or more attractive murals to downtown buildings
●Work began during the current fiscal year:
○Met with multiple site owners
○Evaluated feasibility and attractiveness of each site
○There was a tentative budget of $50,000 for this project in the FY25-26 plan
●Have identified three sites with interested building owners:
○Anchors Seafood and Grill Restaurant
○Sunflower Spa
○Aegis Gallery of Fine Arts
4 17
Anchors Seafood Grill Restaurant
14441 Big Basin Way, Saratoga, CA
Pros:
Wall is perpendicular and
visible from the sidewalk.
Cons:
Mural competes with
store’s sign.
Owner: Sheryl Cancellieri
Anchors Fish & chips and
Seafood Grill - ~72 sq ft
(@$35-$100 per sq ft)
$2,250 – $7,200
18
Sunflower Spa
14501 Big Basin Way, Saratoga, CA
Pros:
Very visible from high traffic corner.
Cons:
Need to paint above the tree and stairs
Owner: Balaji Baktha
6
Sunflower Spa - ~96 sq ft
(@$35-$100 per sq ft)
$3,360 – $9,600
19
Aegis Gallery of Fine Arts
14531 Big Basin Way, Saratoga, CA
Owner: Anil Rama
7
Pros:
Good Location, Walls badly need beautifying
Owner is motivated to improve façade.
Cons:
Painting around the awning, front facing, large area
Aegis Gallery of Fine Art Wall Area - 756 sq ft
(@$35-$100 per sq ft)
$26,400 – $75,600
20
Mural Project Recommendations
Think big, but start small
2026-27: Plan expenditure of up to $20,000 (out of $50,000)
● Café call for entry fee: $1000, each mural $3,000-$10,000
● Budget for two smaller murals this fiscal year, but execute one at a time to learn from the experience
○ Anchors Seafood and Grill Restaurant
○ Sunflower Spa
● Seek local/regional artists to create works that fit and enhance the character of the area
2027-28: Plan expenditure of up to $30,000 (out of $50,000)
●Aegis Gallery of Fine Arts – not ready for bid in 2026
○ Owner’s vision (mural in front) is not aligned with the committee
○ Start negotiations for a mural on the smaller side wall instead
●The Senior Center has expressed interest in a mural on their portable
●Continue to identify high visibility areas, and work with property owners to allow us to paint murals on their
buildings and bring more art and beauty to downtown Saratoga
8 21
Banner Project
Install banners (standing flutter flags and City median
banners) featuring artwork from local artists.
Program Budget: $4,000
● The theme of the banner art is “Where the Acorn Falls,
Community Rises”
● Commission is researching banner materials and costs,
exploring prospective locations, creating marketing
materials, and planning the logistics of a local call for
artwork
● Aiming to tie the availability of the banners to the
commemoration of Saratoga’s 70th anniversary
● Exploring creation of “evergreen” banners to be displayed at
the City’s Median Banner Program locations when spaces
are vacant 22
“Saratoga Creates” (Community Art Engagement)
Community driven art initiatives that invite residents to actively create and
participate in art across Saratoga and foster belonging.
● Engage the community through events and programs leading up to
and at Saratoga’s 70th Anniversary Celebration.
○ Ideas include: banners, events with local organizations (Library,
Commissions,Historical Society, FSL, West Valley College, and
local schools)
● Sharing stories:
○ Saratoga community members’ stories
○ A time capsule burial, geocaching, trivia
○ Birthday cards from residents to be assembled into a piece of art
○ Commemorative items, interactive art experience at the 70th
celebration, and art contest
23
Saratoga Rocks
Painting Rocks
● Continue at the 4th of July
event and City movie nights
● Saratoga Senior Center event
● Add two local park events
24
Library Activities
Support and promote library events and programs and increase awareness and
community engagement.
● Partner with the Library on 70th Anniversary related programming.
● Support and amplify the Library’s Summer Reading Program.
● Explore new programs such as “Reading in the Park” events or seasonal activities designed to
increase participation and engagement across all members of Saratoga community.
● Collaborate with Friends of the Saratoga Libraries to increase awareness about their mission,
programs, and membership opportunities
● Explore ideas to increase FSL engagement, such as membership-based book clubs.
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Budget
The CIP Fund for City Art Program currently holds $96,498, as unused funds from prior years have carried over.
Requested Allocation for FY 26-27:
Gateway Sculpture Loan Program: $8,000
(5 sculptures, 1-year display @ $1,000 each. Including costs for call, site preparation, and signage.)
Potential Sculpture Purchase: $10,000
(Current sculptures on loan range in value from $5,000 to $18,000)
Banner Project: $4,000
Mural Project: $20,000 (2026-2027) $30,000 (2027-2028)
2 small/medium murals: 2026-2027
1 large mural: 2027-2028
Includes materials, site preparation, equipment, etc.
Total Budget Request for 2026-2027: $42,000
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SARATOGA CITY COUNCIL
MEETING DATE: March 31, 2026
DEPARTMENT: Public Works Department
PREPARED BY: John Cherbone, Public Works Director
SUBJECT: Parks & Recreation Commission Work Plan
RECOMMENDED ACTION:
Meet with Commission, discuss priorities, and approve the Fiscal Year 2026/2027 work plan with
input provided by the City Council.
BACKGROUND:
In January 2026, the Parks & Recreation Commission (PRC) reviewed the FY 2026/27 work plan
proposed by staff. The Commission supported the plan as presented. A detailed description of the
proposed work plan is in Attachment A.
1. Community Outreach
2. Let’s Work
3. Let’s Hike
4. Movie Night
5. Community Engagement
In the last year, Parks and Recreation Commissioners have researched plans for the Bellgrove Park
playground replacement CIP (Capital Improvement Project) project. The Let’s Work volunteer
program continued to clear invasive French broom from Quarry Park. The Let’s Hike program led
four group hikes on Saratoga trails. Currently, the Commission is finalizing plans for the Bellgrove
Park playground replacement CIP project. The PRC will partner with the Youth Commission to co-
lead a hike and help plan summer Movie Nights.
Current Membership
Name Term End Eligible for Reappointment
Mitra Pedersen - Chair September 30, 2027 Yes
Priya Shastri – Vice Chair September 30, 2028 Yes
Isabelle Gecils September 30, 2029 Yes
Jim Cargill September 30, 2026 Yes
Michael Odenheimer September 30, 2029 Yes
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Budget Request
The Parks and Recreation Commission requests a flat budget allocation of $1,300 for FY 2026/27
to cover expenses for Commission meetings, Saratoga-branded clothing, and supplies to attend and
host events in the community.
Powers & Duties – Resolution No. 432
The powers of the Parks and Recreation Commission are advisory only and it shall render all reports
and recommendations directly to the City Council, unless otherwise directed by the Council. The
Commission does not constitute a planning agency with the terms and meaning of Government Code
Section 65100 of the State of California. The Commissions' powers and duties, in such advisory
capacity to the City Council, shall include the following:
(a) to recommend a parks and recreation program, and the programming and implementation
thereof, to the Council;
(b) advise the Council specifically on design, use, development, financing, care and
maintenance of parks and playgrounds; landscaping along thoroughfares and other City
streets; walkways, pathways, equestrian paths, streambeds, protection and promulgation of
trees, and such other matters as may be requested by the Council.
RESPONSIBILITIES
In carrying out its basic responsibilities, the Parks and Recreation Commission shall perform the
following duties:
1. Hold formal meetings as required.
2. Maintain communications with the City Council and City Staff.
3. Serve in an advisory capacity on initiatives or policies to help create a more inclusive and
engaged community, including providing support in identifying and connecting with
different groups in the community (such as other governmental, educational, and non-profit
organizations).
4. Maintain within the Commission a continuity of knowledge of PRC operations and City
community engagement policies and strategies.
5. Keep generally informed on developments that could have a bearing on park and trail
policies or strategies.
6. Provide support and/or advice on events related to city parks and trails.
7. Work with other Commissions and groups on events and projects that are identified in the
PRC work plan.
ATTACHMENT:
Attachment A – Proposed FY 26/27 Work Plan
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FISCAL YEAR 2026/2027
PARKS & RECREATION COMMISSION WORK PLAN
1. Community Outreach
Facilitate commissioner and community feedback for capital projects in City
parks. Utilize regular commission meetings to gather resident input and share
project updates. Encourage the community to engage with the City and to
share insights on park maintenance and infrastructure projects.
2. Let’s Work Volunteer Program
Continue promoting a healthy lifestyle and engaging community members
about parks and trails in Saratoga by leading a volunteer program to remove
invasive species and help the City advance its effort to promote and extend the
existing trail system.
3. Let’s Walk and Let’s Hike
Promote a healthy lifestyle and engage community members about new parks
and trails in Saratoga. The Commission will organize walks and hikes in parks
and on City trails.
4. Movie Night
Build stronger community relations between the City of Saratoga and the
community by hosting events at City parks. The Commission will continue to
support the outdoor Movie Night series by hosting a resource table to engage
with residents and promote City objectives.
5. Community Engagement
Attend and volunteer for City of Saratoga events, share information about City
efforts and activities with friends and family in the community, encourage the
community to engage with the City, and encourage fellow residents to serve on
a City Commission, which provides the City staff with insights about community
concerns or interests to help shape City outreach and engagement efforts.
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SARATOGA CITY COUNCIL
MEETING DATE: March 31, 2026
DEPARTMENT: Public Works Department
PREPARED BY: Emma Burkhalter, Associate Engineer
SUBJECT Traffic Safety Commission Work Plan
RECOMMENDED ACTION:
Meet with Commission, discuss priorities, and approve the Fiscal Year (FY) 2026/2027 work plan
with input provided by the City Council
BACKGROUND:
In January 2026, the Traffic Safety Commission (TSC) reviewed the upcoming FY 2026/27 work
plan and proposes to work on the following list of items in the upcoming fiscal year. A detailed
description of the proposed work plan is included in Attachment A.
1. Community Member Concerns
2. Discussion Space
3. Safe Routes to School
4. Traffic Safety Education
5. Specific Focus on Saratoga Avenue Congestion
6. Public Outreach for Saratoga/Herriman Signalization
7. Support Congestion Management Efforts
So far in FY 2025/26, the TSC has reviewed 24 new traffic safety concerns, ramping back up after
a downtrend over the last two years. While the number of new submissions is more than last fiscal
year, the traffic safety concerns returning for subsequent reviews has significantly decreased, and
most concerns result in a traffic calming plan after a maximum of two reviews.
As of March 2026, there are approximately 20 traffic calming conceptual plans that are ready for
construction. While most of these plans are just waiting for good weather to implement, several
are on hold until funding becomes available. The approximate total cost of these unfunded plans
is $120,000. There are also an additional 20 plans still in development from the City’s traffic
engineering consultant, Fehr & Peers.
Last year, the TSC began a quarterly safe-driving campaign that included a postcard mailed every
three months and a matching median banner posted the same month. In 2026, to conserve funds,
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only one postcard was mailed with updated traffic laws through a joint effort with Safe Routes to
School. The median banners will continue to be posted on a quarterly schedule.
Current Membership
Name Term Ending Eligible for
Reappointment
Stephen Li (Chair) 2/29/2028 Yes
Jason Mount (Vice Chair) 2/28/2030 No
Alec Gulesserian 2/28/2027 Yes
Dory Albert 2/28/2029 Yes
George Mednick 2/28/2030 Yes
Powers and Duties – Resolution No. 2080
The Commission is an advisory agency to the city Council. It is not authorized to set policy or give
directions to the Sheriff, Chief of Police or City staff. The commission is authorized to investigate,
review and analyze issues and make recommendations to the City Council. The Commission shall
have such other authority to carry out tasks as may be approved and authorized by the City Council.
The Commission is responsible for the following functions.
1. Policy Advice: Receive referrals from the City Council or initiate reviews and analyses on
issues affecting the overall public safety of the community; prepare recommendations to
the City Council on appropriate action or policies.
2. Crime Prevention: Analyze crime reports, data and trends in the community; develop ideas
for programs to prevent or reduce crime in the community and increase public safety.
3. Community Participation: Develop and sponsor programs on crime prevention and public
safety, particularly information and education programs to obtain increased citizen
involvement and participation.
4. Community-Police Relations: Improve positive relations and understanding between the
community and law enforcement officials; respond to or address concerns expressed by
either the community or law enforcement personnel.
5. Traffic Safety: Review and recommend traffic safety regulations, measures and programs
for the community. On referral, consider requests from citizens for traffic regulating
devices and recommend appropriate actions to the City Council.
ATTACHMENT:
Attachment A – Proposed FY 2026/27 Work Plan
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Attachment A – Proposed FY 2026/27 Work Plan
1. Community Member Concerns
Investigate, review, and analyze traffic safety issues raised by community members.
2. Discussion Space
Provide a respectful space where community members can participate in determining the
type of traffic-calming solutions proposed for their neighborhood.
3. Safe Routes to School
Collaborate with schools and community members to implement projects from the Safe
Routes to School Master Plan.
4. Traffic Safety Education
Promote education in the community and schools on traffic, bicycle, and pedestrian safety
through public meetings and quarterly safe-driving campaigns.
5. Specific Focus on Saratoga Avenue Congestion
Efforts for the first round of Safe Routes to School implementation should specifically
focus on reducing congestion on Saratoga Avenue during drop-off and pick-up at the three
schools in the area.
6. Public Outreach for Saratoga/Herriman Signalization
Conduct public outreach and public meeting(s) for the upcoming Saratoga/Herriman signal
construction.
7. Support Congestion Management Efforts
Support the Mayor/Council in requesting traffic congestion mitigation from developers
(e.g. Costco, El Paseo, Builder’s Remedy projects in Saratoga, etc.)
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SARATOGA CITY COUNCIL
MEETING DATE: March 31, 2026
DEPARTMENT: Community Development Department
PREPARED BY: Cindy McCormick, Development Manager
SUBJECT: Planning Commission FY 2026/27 Work Plan
RECOMMENDED ACTION:
Meet with the Commission, discuss priorities, and approve the Fiscal Year (FY) 2026/27 work
plan with input from the City Council.
BACKGROUND:
In February 2026, the Planning Commission discussed the upcoming FY 2026/27 fiscal year work
plan and proposed working on the following items. A detailed description of the proposed work
plan is included in Attachment A.
1. Communications and Transparency
2. Amend Article 15-50 Tree Regulations
3. Housing Law Compliance Audit
4. Code Amendment to Implement State Law
5. Minor Code Amendments
6. Updated Standard Conditions of Approval
7. Discretionary Planning Entitlements
The Planning Commission has held eight (8) meetings since the beginning of the current FY
2025/26 and is tentatively scheduled to hold four (4) additional meetings prior to the end of June
2026. To date, the Planning Commission reviewed applications for two (2) grading exceptions, a
fence exception, a variance from the requirement to underground an existing overhead electrical
service line, a variance from the maximum allowable slope under an accessory dwelling unit
(ADU), a three-lot single family residential subdivision, a Builders Remedy five-lot single family
residential subdivision and associated CEQA Class 32 infill exemption, a Density Bonus
subdivision with 52 single-family detached homes and 12 deed-restricted ADUs and associated
CEQA Section 15183 exemption for projects consistent with a general plan, an appeal of a Heritage
Preservation Commission (HPC) recommendation to not remove a property from the Heritage
Resource Inventory (HRI), the 2025 annual zoning code amendments (2025/2026 workplan item),
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and the Village Design Standards and associated zoning code amendments (2025/2026 workplan
item). The Planning Commission also received a staff demonstration of the City’s Active
Residential Project GIS Map, as previously requested by the Planning Commission.
Current Membership
Name Term Ending Eligible for Reappointment
Anjali Kausar (Chair) March 31, 2027 No
Paul Germeraad March 31, 2027 Yes
Herman Zheng March 31, 2028 No
Zaheer Hassan March 31, 2029 Yes
Badrinath Sridharan March 31, 2029 Yes
Clinton Brownley March 31, 2030 No
Ping Li (Vice Chair) March 31, 2030 No
Budget Request
The Planning Commission would like to request a budget allocation of $13,000 for FY 2026/27 .
Request Requested Allocation
Meeting Expenses $1,000
Legal Advertising $2,000
Training (Planning Commissioners Academy-League of CA Cities) $10,000
Total $13,000
Powers and Duties - City Code Section 2-15.030:
The Planning Commission is hereby designated as the planning agency of the City, as described
in Section 65100 of the Government Code, and shall exercise the functions of a planning agency
as prescribed in Section 65101 of the Government Code. The Planning Commission shall also
exercise the powers and perform the duties conferred upon it by this Code and assigned to it from
time to time by the City Council.
GOVERNMENT CODE 65100
There is in each city and county a planning agency with the powers necessary to carry out the
purposes of this title. The legislative body of each city and county shall by ordinance assign the
functions of the planning agency to a planning department, one or more planning commissions,
administrative bodies or hearing officers, the l egislative body itself, or any combination thereof,
as it deems appropriate and necessary. In the absence of an assignment, the legislative body shall
carry out all the functions of the planning agency.
GOVERNMENT CODE 65101
(a) The legislative body may create one or more planning commissions each of which shall report
directly to the legislative body. The legislative body shall specify the membership of the
commission or commissions. In any event, each planning commission shall consist of at least five
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members, all of whom shall act in the public interest.
ATTACHMENT:
Attachment A – Proposed FY 2026/27 Work Plan
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Exhibit A - Planning Commission 2026/27 FY Work Plan
The Planning Commission proposes the following FY 2026/27 Work Plan:
Communications and Transparency
To enhance public transparency and Planning Commission awareness of land use projects proposed
in the City of Saratoga, City staff will provide an update to the Commission during the Director’s
Report at the end of each regular scheduled Planning Commission meeting. The update will include
a point-in-time summary of the current status of Builder's Remedy Projects, and other Development
Projects that may be of interest to the Planning Commission. The update will also occasionally
include an overview of information provided on the City website. Planning Commission
recommendations on communications strategies to enhance public awareness will be shared with
the City’s Community Engagement team.
Amend Article 15-50 Tree Regulations
The Commission will continue their review of the City’s Tree Regulations, including review of
tree species in the City’s hillsides, WUI areas, and fire hazard severity zones. The Planning
Commission will reconsider the applicability of tree replacement / payment into the safety fund
when trees are removed in the ember-resistant zone of properties located in the WUI area. The
Commission will review the distinction between tree regulations for “development projects” and
regulations for a simple tree removal request, since the recently adopted tree replacement
requirements for WUI properties were explicitly limited to “development projects”. The
Commission will also review the size and species of protected trees and the size requirements for
trees required to be planted as a replacement for development projects and tree permits.
Housing Law Compliance Audit
Staff is working with the City Attorney’s Office to review the City’s compliance with State housing
law. This includes comparing City Code to state statutes to ensure that the Code meets all
mandatory requirements and to consider whether there are potential Code changes that would
improve City processes when handling projects that are subject to state housing law. Review will
also include staff procedures for handling such projects, including checklists and timelines. Staff
and the City Attorney’s Office expect to propose any Code changes in the spring.
Code Amendment to Implement State Law
Each year the State adopts new laws that require changes to City Codes. These laws often extend
beyond housing. Staff will bring forward the necessary amendments in early 2027. If a new state
law becomes effective before the City adopts conforming amendments, the City will process
applications consistent with State law.
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Planning Commission FY 2026/27 Work Plan
Page 2
Minor Code Amendments
Throughout the year, City staff identify items in the Zoning Ordinance that need clarification or
to fix typos or to revise text to ensure consistency between code sections. This can be especially
true when the City adopts a new General Plan or one its Elements, or undergoes a major change
to the code, such as the recent changes to implement the Housing Element. The minor code
amendment task would likely come before the Planning Commission in early fall 2026. In the
meantime, the City will process applications consistent with State law and the City of Saratoga
General Plan which supersedes any inconsistencies in the Zoning Ordinance.
Updated Standard Conditions of Approval
In collaboration with the City Attorney’s Office, City staff are preparing standard conditions of
approval to help ensure that planning entitlements include minimum requirements. The standard
conditions will be reviewed on a case-by-case basis to determine applicability to a particular
project. The Conditions of Approval will be presented to the Planning Commission as an
informational item in 2026.
Discretionary Planning Entitlements
The Planning Commission will continue to review the following types of planning projects:
Appeals of Administrative Design Review decisions
Projects utilizing the Builder’s Remedy tool under the Housing Accountability Act
Any new main structure in an R-M, P-A, M-U, or C district
Conditional Use Permits and Variances
Tentative Subdivision Maps
General Plan Text and Map Amendments, Zoning Text and Map Amendments
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