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HomeMy WebLinkAbout03-24-2026 Youth Commission MinutesMINUTES TUESDAY, MARCH 24, 2026 SARATOGA YOUTH COMMISSION 7:00 P.M. GENERAL MEETING Chair Xia called the General Meeting to order at 7:01 PM ROLL CALL Present: Commissioner Chiu, Commissioner Fugman, Commissioner Jain, Commissioner Anand, Commissioner Lee, Commissioner Agarwal, Commissioner Miin, Commissioner Xia Absent: Commissioner Aribi, Commissioner Suh, Commissioner Chen Also Present: ●Ashmik, Public Attendee ZOOM ●Claire Gao, Public Attendee ZOOM ●Nimai Kumar, Public Attendee ZOOM ●Amilia Premji Fugman, Public Attendee ZOOM ●Arush Savla, Public Attendee ●Anushkaa Iyer, Public Attendee ●Radhika Dixit, Public Attendee ●Pranika Jain, Public Attendee ●Preeti Jain, Public Attendee ●Austin Zhao, Public Attendee ●Katherine Liu, Public Attendee ●Dawud Choudhry, Public Attendee ●Shreya Nabar, Public Attendee ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Enzo Zhao arrived at 8:10 PM AGENDA ITEMS: 1.Youth Commission Minutes Recommended Action: Review and approve the minutes from the February 24, 2026 meeting Commissioners reviewed the 2/24/26 meeting minutes. Commissioners pointed out slight formatting errors, after which Commissioner Xia motioned to approve and Commissioner Fugman seconded the motion. 2. Recap Past Events Recommended Action: Debrief Farmers’ Market, Lunar New Year, & St. Paddy’s Day; share feedback on what went well, what could have been improved, and overall thoughts Commissioner Lee states that the Farmers’ Market event with BSU was very successful, and Commissioner Agarwal emphasizes that people enjoyed the stickers at the Lunar New Year event. Commissioner Chiu discusses how most people didn’t stay long enough to create the whole craft at the Lunar New Year event. She suggests that the crafts should be made simpler. Commissioner Xia expresses the concern that the Youth Commission’s booth was “hidden in the corner” at the Lunar New Year event, and that the crafts at the St. Paddy’s Day events were a bit too complicated. The commission discusses a Youth Commission generalized craft to put on at each booth regardless of the event. In order to prevent the Youth Commission tablecloth from getting dirty, Commissioner Lee suggests the use of a plastic covering. Commissioner Agarwal suggests booth decorations with the theme of trees. Commissioner Miin expands upon this by suggesting the possibility of having balloon weight decorations. Jocelyn Binn emphasizes better communication, especially for ordering items and avoiding last-minute questions about chaperoning, etc. The Youth Commission discusses hard deadlines and documentation to improve communication. The SED Talks subcommittee discusses communication barriers over email. 3. Discuss Future Events Recommended Action: Blossom Festival, year-end presentation, end of year activity; review agenda planner Commissioner Xia states that the Blossom Festival is going to take place on 6/13. The commission discusses availability for the event, along with “scratchy” paper and paper weights for the booth activity. Additionally, for the year-end presentation on June 3rd, Commissioner Xia explains the logistics for creating slides and presenting them to the City officials. The commission decides that the first week of June is the most optimal time for the end of year activity. Ideas include trampoline park, water park, mini golf, escape room, etc. Administrative Analyst Binn discusses with Chair Xia and Vice Chair Fugman about upcoming interview dates for Youth Commission applicants. 4. Discuss Subcommittees and Reports/Memo Recommended Action: Farmers’ Market, Bingo Night, SED Talks, Coffeehouse, & Parks and Recreation Hike, Movie Night Commissioner Chiu discusses the dress rehearsal for SED Talks, and requests for volunteers from the Youth Commission to attend to help out. Commissioner Anand offers to attend. Vice Chair Fugman recommends that TAB should be informed to attend and help out with the SED Talks event as well. For the Parks & Recreation Hike, Commissioners Anand and Xia discuss doing a test run of the trail in which the warm-up yoga and I-Spy activities would be considered. Commissioner Anand also informs the group that flyers for the event have been created. Commissioner Agarwal discusses the next Farmers’ Market event, and potentially having Nikhil Bawa from Cultural Connections hold a collaborative booth. The date for the event is currently tentative due to conflicting events. Future discussions involve a general Youth Commission activity for these booths. Lastly, Commissioner Jain discusses the Coffeehouse event, and states that they are planning to meet with TAB again in the future. Commissioner Lee discusses the 4/17 Bingo Night event and expresses concern about Sam’s unresponsiveness. The commission further discusses potential trivia events to connect the youth and seniors, including Jeopardy. The movie night event will take place on June 12th, and the finalized movies are Elio, Zootopia 2, and one more. Ms. Jocelyn Binn suggests that the Youth Commission booth at the movie night involve food donations of canned goods for charity. 5. Saratoga Youth Engagement Survey Recommended Action: Explore the opportunity to develop a survey to better understand the needs and perspectives of Saratoga youth Commissioner Xia suggests the release of a survey in which data can be collected about various concerns that the youth of Saratoga face day to day. This way, it would be easier to address such issues. Commissioners discuss the possibilities of sending this form out through school-specific outreach systems or popular teenage hangout spots like Starbucks. 6. Youth Commission Apparel Recommended Action: Receive updates on apparel The commissioners receive their apparel. 7. Marketing Chair Report Recommended Action: Receive report from Co-Marketing Chairs Commissioner Chiu states that the graphic for SED Talks has been posted and that the flyer for the Community Hike will be posted as well, as soon as it is approved. 8. Treasurer Report Recommended Action: Receive report from Treasurer Commissioner Jain states that $45.44 was spent between the last commission meeting and now. $1566.35 is remaining in the account. Chair Xia encourages the commission to spend more on future events, as the commission tends to spend a lot less than the allocated amount. 9. City Report Recommended Action: Receive report from staff of City updates and review attendance and participation and parent chaperones Ms. Jocelyn Binn informs the commission of upcoming events within the city. ADJOURNMENT Chair Xia adjourned the meeting at 8:23 PM Minutes respectfully submitted: Secretary Aarav Anand