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Home My WebLink About05-20-2026 City Council Meeting Agenda, amended 05-20-2026Saratoga City Council Meeting Agenda – May 20, 2026 - Page 1 of 6 SARATOGA CITY COUNCIL REGULAR MEETING MAY 20, 2026 AMENDED AGENDA • 05-19-2026 ITEM 2.1 PRESENTATION SLIDES ADDED • 05-19-2026 ITEM 3.1 PRESENTATION SLIDES ADDED • 05-20-2026 ITEM 1.3 DESK ITEM ADDED • 05-20-2026 ITEM 2.1 DESK ITEM ADDED • 05-20-2026 ITEM 2.3 DESK ITEM ADDED • 05-20-2026 ITEM 3.1 DESK ITEM ADDED Public Participation Information Members of the public may participate in this meeting in person at the location listed below or via remote attendance (if applicable) using the Zoom information below. Members of the public can view and participate in the 6:00 p.m. Joint Session by: 1. Attending the meeting in person at: • City Hall Linda Callon Conference Room located at 13777 Fruitvale Avenue, Saratoga CA 95070; OR 2. Accessing the meeting through Zoom • Webinar URL: https://us02web.zoom.us/j/88482254658 • Webinar ID 884 8225 4658 OR • Call In: 1.408.638.0968 or 1.669.900.6833 (*6 to unmute; *9 to raise hand) Members of the public can view and participate in the 7:00 p.m. Regular Session by: 1. Attending the meeting in person at: • Saratoga Civic Theater, Council Chambers located at 13777 Fruitvale Avenue, Saratoga CA 95070; OR 2. Accessing the meeting through Zoom • Webinar URL: https://us02web.zoom.us/j/81627041223 • Webinar ID: 816 2704 1223 OR • Call In: 1.408.638.0968 or 1.669.900.6833 (*6 to unmute; *9 to raise hand); OR 3. Viewing the meeting on Saratoga Community Access Television Channel 15 (Comcast Channel 15, AT&T UVerse Channel 99 and calling in following the direction above; OR 4. Viewing online at www.saratoga.ca.us/watch and calling in following the direction above. Written Communication Comments can be submitted in writing via the Council Comments Form. Written communications will be provided to the members of the City Council and included in the Agenda Packet and/or in supplemental meeting materials. Public Comment Members of the public may comment on any item for up to three (3) minutes. The amount of time for public comment may be reduced by the Mayor or by action of the City Council. Public Comment will begin with speakers attending in-person first followed by those attending via Zoom. Saratoga City Council Meeting Agenda – May 20, 2026 - Page 2 of 6 Meeting Recording Information In accordance with the Saratoga City Council’s Meeting Recording Policy, City Council Study Sessions, Joint Meetings, Joint Sessions, Commission Interviews, Retreats, meetings with the Planning Commission, and Regular Session Meetings are recorded and made available following the meeting on the City website. 6:00 PM JOINT SESSION City Hall, Linda Callon Conference Room | 13777 Fruitvale Avenue, Saratoga, CA 95070 Joint Session with San Jose Animal Control Recommended Action: Receive updates from San Jose Animal Control. 7:00 PM REGULAR SESSION Saratoga Civic Theater, Council Chambers | 13777 Fruitvale Avenue, Saratoga, CA 95070 PLEDGE OF ALLEGIANCE ROLL CALL REPORT ON POSTING OF THE AGENDA The agenda for this meeting was properly posted on May 15, 2026. ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Any member of the public may address the City Council on matters not on the Agenda. The law generally prohibits the City Council from discussing or taking action on such items. However, the Council may instruct staff accordingly. ANNOUNCEMENTS CEREMONIAL ITEMS Proclamation Declaring May 2026 as Affordable Housing Month Recommended Action: Proclaim May 2026 as Affordable Housing Month May 2026 Affordable Housing Month Proclamation Declaring May 2026 as Foster Care and Resource Parent Appreciation Month Recommended Action: Proclaim May 2026 as Foster Care and Resource Parent Appreciation Month May 2026 Foster Care and Resource Parent Appreciation Month SPECIAL PRESENTATIONS United Way Presentation Recommended Action: Receive report from United Way Bay Area. United Way Presentation Saratoga City Council Meeting Agenda – May 20, 2026 - Page 3 of 6 Catholic Charities Presentation Recommended Action: Receive report from Catholic Charities. Catholic Charities of Santa Clara County Presentation 1. CONSENT CALENDAR The Consent Calendar contains routine items of business. Items in this section will be acted on in one motion, unless removed by the Mayor or a Council Member. Any member of the public may speak on an item on the Consent Calendar at this time, or request that the Mayor remove an item from the Consent Calendar for discussion. 1.1 City Council Meeting Minutes Recommended Action: Review and approve the Minutes for the April 27, 2026, and May 6, 2026, City Council Meetings. Staff Report Attachment A - Minutes for the April 27, 2026 City Council Special Meeting Attachment B - Minutes for the May 6, 2026 City Council Meeting 1.2 Accounts Payable Check Registers Recommended Action: Review and accept the 04/30/2026 and 05/07/2026 accounts payable vendor payment check registers. Staff Report Attachment A - Check Registers Dated 04-30-2026 Attachment B - Check Registers Dated 05-07-2026 1.3 West Coast Arborist Tree Maintenance Services Agreement for FY 2026-27 Recommended Action: Approve a contract with West Coast Arborist for Citywide Tree Maintenance Services in the amount not-to-exceed $200,000 Staff Report Attachment A - Tree maintenance contract Desk Item, (added 05-20-2026) 1.4 Ordinance Implementing 2025 Speed Survey Update Speed Limit Changes Recommended Action: Waive reading and adopt the Ordinance amending Chapter 9 of the Saratoga Municipal Code on Speed Regulations Staff Report Attachment A - Ordinance Amending Chapter 9 Attachment B - Resolution 26-010 Approving 2025 Speed Survey Update 1.5 12468 Ted Avenue – Storm Drain Easement Vacations Recommended Action: Adopt the Resolution vacating a 15-foot-wide storm drain easement and a 20-foot-wide storm drain/public service easement at 12468 Ted Avenue. Staff Report Attachment A - Resolution Vacating Storm Drainage Easement Attachment A1 - Exhibit A - Legal Description and Plat Attachment B - Map of Tract No. 6996 Attachment C - Offer of Dedication Attachment D - Utility Letters Saratoga City Council Meeting Agenda – May 20, 2026 - Page 4 of 6 1.6 19516 Douglass Lane – Accepting Offer of Right of Way Dedication Recommended Action: Adopt the Resolution accepting the offer of dedication of right of way from the owner of 19516 Douglass Lane. Staff Report Attachment A - Offer of Right of Way Dedication Attachment B - Resolution Accepting Offer of Right of Way Dedication 1.7 Fehr and Peers Contract for Wildfire Evacuation Impact Assessment First Amended Agreement Recommended Action: Authorize the City Manager to execute a first amended contract agreement with Fehr and Peers for Wildfire Evacuation Impact Assessment in an amount not to exceed $173,700. Staff Report Attachment A - First Amended Fehr and Peers Contract Agreement Attachment B - Original Fehr and Peers Contract Agreement 2. PUBLIC HEARINGS 2.1 Appeal of Design Review approval for 19519 Glen Una Drive residence and accessory dwelling unit Recommended Action: Conduct a public hearing and de novo review of the application and adopt the Resolution denying the appeal of APCC26-0002 thereby approving Design Review application PDR22-0023 and City Arborist recommendation ARB22-0109 for the construction of a new 5,517 square foot two story, 25’-8” tall, single-family residence with a 2,914 square foot basement, a 999 square foot one-story detached accessory dwelling unit with a 264 square foot garage, and the removal of two protected trees at 19519 Glen Una Drive, and finding the application exempt from environmental review under the California Environmental Quality Act (CEQA). Staff Report Attachment A - Appeal Application Attachment B - Resolution of the City Council to Deny the Appeal Attachment C - March 25 2026 Planning Commission Staff Report without attachments Attachment D - March 25 2026 Planning Commission Meeting Minutes Attachment E - March 25 2026 Planning Commission Signed Resolution of Approval Attachment F - Administrative Design Review Approval Letter dated January 27 2026 Attachment G - Materials and Colors Board Attachment H - Site Plan (Public View) Presentation Slides (added 05-19-2026) Desk Item, (added 05-20-2026) 2.2 Public Hearing regarding vacancies, recruitment, and retention efforts Recommended Action: Receive the informational report on City of Saratoga vacancies, recruitment, and retention efforts in compliance with Assembly Bill 2561/Government Code Section 3502.3. Staff Report Attachment A - City Filled and Vacant Positions 2026 Attachment B - Recruitment History Summary 2026 Attachment C - Retention Efforts 2026 Attachment D - Article 4 Employee Recruitment, Selection & Appointment Saratoga City Council Meeting Agenda – May 20, 2026 - Page 5 of 6 2.3 Fiscal Year 2026-27 Proposed Budget Recommended Action: Conduct public hearing on the proposed Fiscal Year (FY) 2026-27 budget, which will have final consideration at the June 17, 2026, City Council meeting. Staff Report Attachment A - 2026-27 Proposed Budget Presentation Attachment B - FY 2026-27 General Fund Forecast Attachment C - FY 2026-2027 Preliminary Budget Desk Item, (added 05-20-2026) 3. GENERAL BUSINESS 3.1 Resolution Setting a Hearing Date to Declare Dangerous Weeds and Brush to be a Public Nuisance Recommended Actions: 1. Adopt the Resolution declaring the City’s intent to identify properties designated by the Santa Clara County Fire Department as having hazardous weeds and brush as a public nuisance, and 2. Set a Public Hearing for June 17, 2026, to hear protests and consider final approval of the list of properties to be referred to the Santa Clara County Weed Abatement Program for abatement in the 2027 fire season. Staff Report Attachment A - Resolution 2026 Attachment B - Non-Compliant Properties Attachment C - 2026 Weed Abatement Notification Presentation Slides (added 05-19-2026) Desk Item (added 05-20-2026) COUNCIL ASSIGNMENTS 2026 Council Assignments CITY COUNCIL ITEMS COUNCIL COMMUNICATIONS CITY MANAGER'S REPORT CITY ATTORNEY'S REPORT ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS ADJOURNMENT CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT I, Britt Avrit, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council was posted and available for review on May 15, 2026 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, California and on the City's website at www.saratoga.ca.us. Signed 15th day of May 2026 at Saratoga, California. Saratoga City Council Meeting Agenda – May 20, 2026 - Page 6 of 6 Britt Avrit, City Clerk In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda, copies of materials distributed to the City Council concurrently with the posting of the agenda, and materials distributed to the City Council by staff after the posting of the agenda are available on the City website at www.saratoga.ca.us and are available for review in the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, California. In compliance with the Americans with Disabilities Act and the Governor’s Executive Order, if you need assistance to participate in this meeting, please contact the City Clerk at bavrit@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The City will use its best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety. [28 CFR 35.102-35.104 ADA title II]