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HomeMy WebLinkAbout05-26-2026 Youth Commission MinutesMINUTES TUESDAY, MAY 26, 2026 SARATOGA YOUTH COMMISSION 7:00 P GENERAL MEETING Chair Xia called the General Meeting to order at 7:00 PM ROLL CALL Present: Commissioner Chiu, Commissioner Xia, Commissioner Chen, Commissioner Fugman, Commissioner Jain, Commissioner Agarwal, Commissioner Miin, Commissioner Suh, Commissioner Lee, Commissioner Anand Absent: Commissioner Aribi Also Present:  Administrative Analyst Jocelyn Binn  Austin  ZOOM ATTENDEE: A, samantha ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS AGENDA ITEMS: 1. Youth Commission Minutes Recommended Action: Review and approve the minutes from the April 28, 2026 regular meeting Commissioners review the 4/28/26 meeting minutes. Once the review is complete, Chair Xia makes a motion to approve the minutes and Commissioner Agarwal seconds the motion. The motion is unanimously approved. 2. Recap Past Events Recommended Action: Coffeehouse, Farmers’ Market; share feedback on what went well, what could have been improved, and overall thoughts Commissioner Chen states that Coffeehouse was a big success, which ended with a karaoke. Many commissioners express satisfaction with the event, stating that it consisted of nine or ten performances. Commissioner Agarwal expresses concern about the fact that tasks weren’t effectively delegated and that TAB was mostly in charge of promotion/advertising. Commissioner Agarwal states that the general booth of the farmer’s market was a great success, as many people came to fill out the leaves. Chair Xia expresses concern about the posters being constantly tipped over. Commissioner Chiu states that the commission could have a specific question for the poster board, as many people lacked direction in their comments/notes. 3. Discuss Future Events Recommended Action: Blossom Festival, year-end presentation, end of year activity; review agenda planner Administrative Analyst Jocelyn Binn informs the group that the Blossom Festival will be postponed. The commission splits up slides for the year-end presentation. A rehearsal will take place at 6:00 PM on June 3rd. Commission appreciation will be taking place on June 22nd. The end of year activity will be taking place on the morning of Sunday, June 7th. The activity will be K1 Speed Racing! 4. Discuss Subcommittees and Reports/Memo Recommended Action: Movie Night and Youth Engagement Survey The temporary subcommittee for the movie night booth event, including Commissioner Jain, Commissioner Miin, Commissioner Chiu, and Commissioner Anand, states their plans of having glow sticks and stress balls at their booth before the movie. Commissioner Xia shares progress regarding the Youth Engagement Survey, and different streams of outreach are discussed to maximize response rate. 6. Chair and Vice Chair Elections Recommended Action: Elect the Youth Commission’s 2026-2027 Chair and Vice Chair Commissioner Agarwal is elected as the Chair for the 2026-2027 year, and Commissioner Chiu is elected as the Vice Chair for the 2026-2027 year. 7. Marketing Chair Report Recommended Action: Discuss with Co-Marketing Chairs on how to advertise upcoming events; receive report The marketing chairs are currently working on the end-of-year presentation. 8. Treasurer Report Recommended Action: Discuss with Treasurer practices to track Youth Commission expenditures; receive report Commissioner Jain informs the group of remaining funds and expenses. 9. City Report Recommended Action: Receive report from staff of City updates and review attendance and participation and parent chaperones Administrative Analyst Jocelyn Binn describes upcoming City events. ADJOURNMENT Chair Xia adjourns the meeting at 8:17 PM Minutes respectfully submitted: Secretary Aarav Anand