HomeMy WebLinkAbout01-12-1987 Parks and Recreation Commission Agenda~~
SARATOGA PARKS AND RECREATION COMMISSION
AGENDA
TIME: MONDAY, January 12, 1987, 7:30 P.M.
PLACE: SARATOGA COMMUNITY CENTER
19655 Allendale Avenue, Saratoga, California
(Arts & Crafts Room)
A G E N D A
I. ORGANIZATION
A. Roll Call
B. Minutes (Meeting of October 13, 1986)
C. Commission Organization - Election of Chairman,
Vice-Chairman & Secretary
II. OLD BUSINESS
A. Public Hearing - Dogs in Parks
B. Review of Draft of City-wide Parks & Recreation
Survey
III. NEW BUSINESS
A. Consideration of CDBG Funding
IV. COMMISSION AND STAFF REPORTS
A. Discussion with Recreation Superintendent re:
Interface with Commission about Community
Center Activities
V. COMMUNICATIONS
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13777 F'RUITVALE AVENUE SARATOGA, CALIFORNIA 95070
(-10 f3) t3Ei7-:3.1:313
MEMORANDUM
TO: Parks & Recreation Commissioners DATE: 1/6/87
FROM: Recreation Superintendent
SUBJECT: Parks & Recreation Survey
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Attached please find a draft of the Parks & Recreation Survey which will be sent to
all Saratoga residents in February. I would appreciate it if all Commissioners
would complete and return it to me at Monday nights Commission meeting. Before the
survey is finalized I would like to evaluate 25 - 30 completed forms. If needed,
the task force will restructure the survey before it is mailed city wide.
Also, any comments on the survey are welcome. Are there too few or too many questions?
Are the questions clear? Do you feel something important was left out? I have asked
Dan to agendize discussion of the survey at the Parks & Recreation Commission meeting
so please feel free~to make any comments at that time.
Thank you for your time.
-1.
oan Pisani
cc: Todd Argow
Harry Peacock
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1. How many in each of the following age groups live in your
household?
a. 5 years ar~d under e. 31-50
b. 6-11 f. 51-65
c. 12-17 g, over 65
d. 18-30
2. During the last year have you, or members of your
household, participated in an activity sponsored by
Saratoga Coi:ununity Center( not to be confused with Los
Gatos~~omm~Znity Education and Recreation Department) or
used a Saratoga City Park?
Yes
If yes, check program:
Recreation Class
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Park
AYSO, Little League
Athletic Field
Playground
Picnic Facilities
Other. Specify
No
If no, reason:
Too Busy
Not Interested
Didn"t Know About
Prograrn Time
Inconvenient
---- Uther Reasons
3. Which city parkihave you used. in the last year?
E1 Quito Brookglen Wildwood Foothill
Congress Springs Kevin Moran Gardiner
4. ..:How have you heard about Saratoga Community Center
programs?
Newspapers Bulletin Boards
Mailed Brochures Word of Mouth
Didn"t Hear Other
5. What additions to the recreation. programs would increase
your use?
Adult sports leagues. -Soccer -Softball
-Volleyball I~orseshoes -Bocce Ball Other
Supervised programs at park sites
-Sports clinics _ Classes
Preschool and infants programs
Child care during classes
Infant and toddler day-long day care
Teen programs. Please specify
More Adult and children classes. Please specify
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6. What improvements should be made to Saratoga City Parks?
At What Park?
Parking
Restrooms
. Playground Equipment
Exercise Courses
Picnic Facilities
Bike paths-
Tennis/Sport courts
Designated dog-walking areas
Telephones
Hors~oe pits
Volleyball nets
7. In planning for the future, on what area should 'the city
place the most emphasis?
a. Acquiring new land for park development.
b. Developing new facilities on existinq park land.
c. Irlproving and replacing existing facilities.
d. Enlarging existing Community Center to allow for
more programs.
e. Maintaining existing facilities with no growth.
8. What percentage of recreation program costs should be
paid by the participants? Currently, participant fees
pay 900 of the program costs.
100 90~ 75~ 600 40o Oo
9. .Please offer any other comments you may have regarding
Saratoga city parks or Saratoga Community Center
programs.
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Il~6(~ 13777 FRUITVALE AVENUE SARATOGA. CALIFORNIA 95070
~Q}, ~~ O o ~~ (408) 867-3438
~f COUNCIL MEMBERS:
- Karen Anderson
November 25 , 1986 Martha Clevenger
Joyce Hlava
To: Department Heads- and Commission Chairs DavidMoyles
Donald Aeterson
From: Administrative Assistant
Subject: CDBG; Project Proposal Solicitation
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It is time to request your assistance in.the identification and
development of projects or activities to be funded with CDBG
(Community Development Block Grant) monies for FY 1987/88.
Saratoga's share of the discretionary CDBG funds for 87/88 is
approximately $135,000. The deadline for project proposals is
January 12, 1987. Public Hearings are scheduled to be held by
the City Council on January 21 and February 4, at which time
determination will be made and proposals submitted to the County
for approval by the Board of Supervisors.
Attached for your information and use are:
1) Introduction to the Housing and Community Development
Act and funding examples of eligible HCDA activities
and past HCDA-funded City projects.
2) A CDBG Project Proposal Submittal Form Cover Page. It
is not necessary that you complete an entire form at
this time. Submission of the Cover Page and a project
development timetable will be enough for preliminary
consideration.
Please feel free to call on me if you require any additional
information regarding this process.
Ca lyn Ki
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Attachments
cc: City Council
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DEVELOPMENT OF CITY PLANS FOR THE EXPENDITURE OF HOUSING AND
P COMMUNITY DEVELOPMENT ACT BLOCK GRANT FUNDS
INTRODUCTION:
The City of Saratoga, six other "nonentitlement" cities
(population under 50,000) within Santa Clara County, and the
County itself receive federal Housing and Community Development
Act (HCDA) Community Development Block Grant (CDBG) funds, which
are administered by the Department of Housing and Urban
Development (HUD), for eligible projects and activities. By
regulation, nonentitlement cities receive funds by virtue of a
Cooperation Agreement with the Urban County of Santa Clara (the
locally responsible grant recipient). The total annual HCDA
allocation to the County is approximately $2.7 million for 1987-
88.
Of the $2.7 million, $1.1 million will go to the competitive pool
where funds are prioritized for projects/activities that
contribute to increasing the supply of affordable housing in the
County. Each of the seven nonentitlement cities and the County
will receive approximately $135,000 for direct allocation for any
HCDA eligible activity. The remainder (approximately $520,000)
will be used for administrative costs. A maximum of 15% of the
total grant of $2.7 million ($405,000) may be used for public
service activities.
The primary objective of the HCDA is the ..."development of
viable urban communities, including decent housing and a suitable
living environment and expanding economic opportunity
principally for persons of low and .moderate income."
The overall objective of the Act can be achieved through a
program where the projected use of funds has been developed to
give maximum feasible priority to activities which will carry out
one of the three broad national objectives of:
1. Benefit low and moderate income families (i.e., family of 4,
$27,500 annual income).
2. Aid the prevention or elimination of slums or blight.
3. Create activities designed to meet other needs having a
particular- urgency because existing conditions pose a
serious and immediate threat to the health or welfare of the
community and other financial resources are not available.
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Most previously funded City of Saratoga HCDA activity has been
directed to benefit those of low or moderate income.
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ELIGIBLE ACTIVITIES:
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Following is an illustrative listing of eligible HCDA activities.
The listing is not intended to be complete, and each activity
proposed for funding must be individually scrutinized for
eligiblity.
Basic Eligible Activities
a) Acquisition of Real Property for a variety of purposes
b) Public facilities and improvements
c) Public Services
d) Clearance activities
e) Interim assistance to alleviate harmful conditions
f) Removal of architectural barriers
Rehabilitation and Preservation
a) Rehabilitation of public residential structures
b) Rehabilitation of private property
c) Temporary relocation assistance
d) Code enforcement
e) Historic preservation
f) Public housing modernization
Economic Development
a) Acquisition
b) Public facilities and improvements
c) Commercial and industrial facilities
d) Community economic development or neighborhood revitali-
zation activities
Planning and Urban Environmental Design
a) Development of a Comprehensive Community Development Plan
b) Development of a policy-planning-management capacity
c) Comprehensive planning activities
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Past and Present HCDA Funded City Activity
The City has received Block Grant funding since 1975.
following is a list of City HCDA activity.
The
1. Housing Rehabilitation
2. E1 Quito Park Development
3. Clearance and Demolition
4. Village Beautification and Historical Preservation
5. Senior Citizen Needs Assessment
6. Social Needs Assessment
7. Senior Citizen Housing - Landbanking
8. Senior Citizen Housing - Acquisition
9. Removal of Architectural Barriers
10. Housing Element to General Plan
11. Paul Avenue Reconstruction
12. Quito Area Storm Drainage Systems
13. Street Reconstruction
14. Saratoga Senior Center - Needs Assessment and
Construction
15. Senior Center Programs - Public Service
16. Government Buildings Access
17. Saratoga High School Access
18. Senior Center Office Development
19. Village Library Accessibility
20. 4th Street Reconstruction
21. Elva Avenue Reconstruction
22. Senior Center Addition
23. Live Oak Adult Day Care Services
24. Transit Assist
25. Adults for Independent Living
Through the 86/87 FY, the City of Saratoga will have received
approximately $3,145,000 in Block Grant funds.
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' City of Saratoga
Community Development Block Grant Program
.` Thirteenth Program Year
FY 1987-1988
PROJECT PROPOSAL COVER PAGE
APPLICANT ORGANIZATION
NAME
ADDRESS ' °~
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NAME/TITLE OF PROPONENT
SIGNATURE
TELEPHONE NUMBER
PROJECT NAME
DOLLAR AMOUNT OF CDBG FUNDS REQUESTED $
PROJECT ABSTRACT (Limit statement to space provided.)
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PROPOSED IMPLEMENTATION ACTIVITY TINE SCIIEUULE
List in detail the major activities to be undertaken to implement the project
and the scheduled time they will begin and•be completed. Once approved, projects
will be closely monitored during implementation according to this time schedule:
PROJECT: '
ORGANIZATION:
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Program Year
Date Prepared
Schedule Prepared by:
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PARK AND. RECREATION
COMMISSIONERS' AND
[30ARD MEM[3ER5' COUNCIL
of
Alameda, Contra Costa, Marin, Napa, San Francisco,
San Mateo, Santa Clara, Solaro, & Sonoma Cozoaties
* * * * * * * * * *INSTALLATION AND AWARDS DINNER* * * * * * * * * *
Date: Saturday, January 31, 1987
Time: 6:30 PM - No Host Social
7:30 PM - Dinner
Location: WiZZora Park Restaurant
1707 Redraood Road
Castro Valley, CA
(415) 537-3174 (map on reverse)
Installing The Honorable Peggy Hora,
Official: San Leandro/Hay~ard
Municipal Court Judge
(East Bay Regional Park District
Director John O'DcnneZZ r~iZZ be
amore the ne~ly elected officers).
Cost: $16.40 or $19.45 per person
RSVP Deadline: Monday, January 26, 1987
Information: Evelyn O'Donnell
(415) 886-4801
Please complete Zou~er portion and retuzm to:
Public Affairs Department.
East Bay Rey^ional Park District
11500 Sky tine Boulevard
Oakland, CA 94619-2443
(415) 531-9300
RESERVATION FORM
Cost Number
New York Steak with Baked Potato.
Breast of Chicken Cordon Bleu with Rice Pilaff
Name
Address
City
$19.45
$16.40
Zip
TOTAL ENCLOSED:
Please make checks payable to: B.A.P.R.C.B.M.C. Thanks.
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PROPOSED BYLAWS CHANGES
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Revise Article V, Section 1. Elections as follows:
A. At the Spring Meeting of the Council, the President
shall appoint a nominating committee of three members
who will present a slate of nominees at the Fall
Meeting.
C. Additional candidates may be nominated from the floor
prior to the election vote at the Fall Meeting.
D. Officers shall be elected at the Fall Meeting and shall
be installed at the Annual Meeting and shall serve
immediately thereafter for a term of one year, with
the exception of the Directors-at-Large.
E. Directors-at-Large shall be elected for a term of two
years, three Directors being elected at each Fall
Meeting. Directors-at-Large will begin their service
immediately after the Annual Meeting.
Note: Items B, and F through I are unchanged.
Revise Article VI, Section 1. Council Meetings as follows:
A. Regular meetings shall be held quarterly, generally
with the Winter Meeting in early February, the Spring
Meeting in April, the Summer Meeting in July, and the
Fall Meeting in October. The time and place of the
shall be determined b}~ the Board.
C. The Winter Meeting shall be the Annual Meeting.
Note: Items B and D are unchanged.
Revise Article VII, Section 1. Finances as follows:
A. A. nnr;;; nal OVerChar ~e Of ~1 v~ uri tie dinner price at
regular meetings shall be made to cover the minor
operating expenses of the Council.
Article IV, Section 1. C. Secretary
C. 5. Shall mail minutes of Council meetings to all member
commissions and boards with the notice of the next
Council meeting.
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following day". With Commission's aonroval staff will have the
~ City Attorney draw up the necessary modifications to City Code to
have park hours run from dawn to dusk.
Recommended action: Adopt a motion that City Code be modified to
state that park hours are to run from dawn to dusk.
The subject of utilization of the Youth Commission was not
included on this agenda because Joan will not be attending
tonight's meeting.
Please let Sharon know if you will be unable to attend the
meeting.
Parks and Recreation Commission
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BAY AREA PARK AND RECREATION COMMISSIONERS
A ND BOARD MEMBERS COUNCIL
NOVEMBER 7,1986 BAN LEANDRO SENIOR CENTER
The meeting was called to order by the President at
7 :40 P.Mo
The 32 in attendance repreaented:Cupertino,Union
City,Campbell,Milpitas,Richmond,San Bruno,
OaklAnd,San Leandro, Pacifica,Eastbay,Aiameda
County Rcc. and Historical Soc.
The minutes of the previous meeting were approved
as submitted.
The Treasurers Report,ad read was approved.
The proposed changes in the By-Laws were presented
and on motion by O'Donnell-second by Castro were
approved by a unanimous vote.(copiea attached)
Following the above each representative was asked
to pre®ent what he or she con8idered to be the three
outstanding accomplishments or pro~ecta in their
community this past ycar.Thie proved to be a very
entertaining and interesting session.
It was announced by the President that the next
Board Meeting would be held in Campbell on December
4th,1986.
The meeting adjourned at 9:15 ~.M.
Su tted by,y
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M E M O RAN D U M
TO: Parks and Recreation Commission DATE: January 9, 1989
FROM: Secretary, Parks & Recreation Commission
SUBJECT: Meeting of January 9, 1989
III. A. We have been asked by the Administrative Assistant if
we have any projects that can be used for CDBG funds. You may
recall these funds are to be used for projects that benefit low
income, handicapped, or senior citizens. The funds to build the
bridge at Wildwood Park and the handicapped Dicnic area at E1
Quito Park are coming from this source. Staff has been unable to
come up with a project to submit.
Recommended action: Consider projects to submit for
consideration.
III. B. Each of you has received a letter from the Mayor
asking for input for their Dolicy development/agenda building
process. If the Commission as a whole has any priorities,
programs, projects or objectives it would like to see
accomplished during the next two fiscal years, they can be
discussed and staff will submit your ideas as a Commission
report.
Recommended action: Consider priorities, programs, projects and
objectives.
III. C. Tom Devich of CYSA will attend the meeting and give
information as to his organization and their need for soccer
facilities.
Recommended action: No action required.
III. D. You may recall at the joint Council and Commission
meeting, there was a discussion as to the apnroAriate closing
time for specific narks. Currently, Section 11-05.020 of the
City Code states in part that "all narks shall be closed to the
public between the hours of 10:00 n.m. and sunrise of the