HomeMy WebLinkAboutCIP(07-08) Staff ReportSARATOGA CITY COUNCIL
MEETING DATE: September 25, 2007 AGENDA ITEM: ______
ORIGINATING DEPT: Public Works CITY MANAGER:
PREPARED BY: John Cherbone DEPT HEAD: John Cherbone
SUBJECT: Capital Improvement Plan (CIP) – Study Session
______________________________________________________________________________
RECOMMENDED ACTION(S):
Accept report regarding the CIP and provide direction to staff.
REPORT SUMMARY:
CIP Process:
The scheduling over time of public improvements is an essential task of a CIP and is based on a series of priorities according to need, desire, importance, and of the City’s ability
to fund the various projects.
A comprehensive CIP can provide many benefits to the City. The following are a few examples of these benefits:
1. Ensures that public facilities and circulation portions of the general plan are carried out.
2. Remedies deficiencies in the City’s infrastructure.
3. Ensures projects built when they are needed.
4. Ensures that funds can be provided from a variety of sources in a logical manner over a
multi-year period.
Recommended criteria to consider when making choices on project priorities:
Importance relative to community needs.
Resources available.
Operation and Maintenance Costs.
Some projects may be fully funded over a multi-year period. Other projects may be included but unfunded, awaiting grants and special funding sources not available at the time of the
CIP
development. In other cases Council may wish to fund design and engineering costs only for projects likely to be submitted for competitive grant applications requiring projects that
are pre-approved and for which designs have been completed.
Once direction from City Council on the draft changes to the CIP is received, staff will schedule a hearing for public input. The next step in the process will be to submit new projects
to the Planning Commission for review of general plan conformance and environmental approvals. The process will conclude with public hearings and final adoption of the new CIP projects
by City Council.
CIP Spreadsheet:
This year’s CIP contains a total of 65 projects. 22 projects are new to the CIP of which 10 have been previously approved by City Council or were included in the operating budget. The
remainder proposed CIP projects are candidate projects recommended by City Commissions, City Staff, or City Council.
There are five main categories of funding: 1) CIP Funds, 2) Park Development Funds, 3) Grants, 4) Other sources (local agency cooperatives, etc.), and 5) Gas Tax.
In addition to the CIP project name and description, the CIP spreadsheet contains the following information:
Column A lists the estimated project cost.
Column B lists the amount budgeted, which is less than or equal to the estimated project cost
dependent on the level of adopted funding.
Columns C thru G lists the funding sources.
Column I lists the project expenditure to date, which in this case is June 30, 2007.
Column J lists the project balance as of July 1, 2007, and is equals to Column B minus Column
I.
Funding:
In the table below staff has developed recommended options to fund certain projects including those which are grant funded but are need of local matching funds.
PARK IN LIEU FUNDED PARK PROJECTS
Available Fund Balance
FY 2006/07 Available Fund Balance
23,228
FY 2007/08 New Funding
393,300
Total Funding Available
416,528
Recommended Project Funding
Calabazas Creek
55,600
Hakone Gardens Match
250,000
WVC Soccer Field
75,000
Total Recommended Project Funding
380,600
Park in Lieu Remaining Available Balance
35,928
HIGHWAY 9 - PHASE II PROJECT
Funded with:
Caltran Grant
900,000
Saratoga Match
90,000
Los Gatos/Monte Sereno Match
30,000
Total Project Funding
1,020,000
City Funding Needed:
90,000
Available Funds:
Transfer from El Camino Grande
85,321
Transfer from Prospect Median
15,000
Remaining Available Balance
10,321
VILLAGE PEDESTRIAN ENHANCEMENTS PROJECT
Funded with:
VTA Grant
425,000
Saratoga Match
115,000
Total Project
540,000
Funding Available From:
Transfer in from Village Sidewalks Project
115,000
Additionally, a summary of the grants received since the last FY CIP update is listed below:
NEW CIP GRANT FUNDING
Street Resurfacing
PROP 1B
506,375
STIP
389,385
Roadway Safety
CDBG
74,526
CALTRANS HSP
900,000
Sidewalks
Sidewalks
CDBG – Sara.-Sunny. Road ADA Curb Ramps
57,309
TDA - Saratoga Avenue Sidewalks
42,489
CDT - Village Pedestrian Enhancements
425,000
Total New Grant Funding
2,395,084
City Council Direction:
City Council will be asked to provide direction regarding staff’s recommended funding options for projects, provide project prioritization, reconsideration of existing CIP projects which
have not commenced, and to add projects which are not currently listed in the CIP.
FISCAL IMPACTS:
Unknown at this time. Depends on the final CIP project list.
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION(S):
Not Applicable.
ALTERNATIVE ACTION(S):
None in addition to the above.
FOLLOW UP ACTION(S):
Subsequent Public Hearings will be held with both the Planning Commission and City Council.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
Nothing additional.
ATTACHMENTS:
1. CIP Project Spreadsheet.