HomeMy WebLinkAboutCIP Staff ReportSARATOGA CITY COUNCIL MEETING DATE: September 25, 2007 AGENDA ITEM: ______ ORIGINATING DEPT: Public Works CITY MANAGER: PREPARED BY: John Cherbone DEPT HEAD: John Cherbone SUBJECT: Capital
Improvement Plan (CIP) – Study Session ______________________________________________________________________________ RECOMMENDED ACTION(S): Accept report regarding the CIP and provide
direction to staff. REPORT SUMMARY: CIP Process: The scheduling over time of public improvements is an essential task of a CIP and is based on a series of priorities according to need,
desire, importance, and of the City’s ability to fund the various projects. A comprehensive CIP can provide many benefits to the City. The following are a few examples of these benefits:
1. Ensures that public facilities and circulation portions of the general plan are carried out. 2. Remedies deficiencies in the City’s infrastructure. 3. Ensures projects built when
they are needed. 4. Ensures that funds can be provided from a variety of sources in a logical m?anner over a multi-year period. Recommended criteria to consider when making choices
on project priorities: o Importance relative to community needs. o Resources available. o Operation and Maintenance Costs. Some projects may be fully funded over a multi-year period.
Other projects may be included but unfunded, awaiting grants and special funding sources not available at the time of the CIP development. In other cases Council may wish to fund design
and engineering costs only for
2 of 4 projects likely to be submitted for competitive grant applications requiring projects that are preapproved and for which designs have been completed. Once direction from City
Council on the draft changes to the CIP is received, staff will schedule a hearing for public input. The next step in the process will be to submit new projects to the Planning Commission
for review of general plan conformance and environmental approvals. The process will conclude with public hearings and final adoption of the new CIP projects by City Council. CIP Spreadsheet:
This year’s CIP contains a total of 65 projects. 22 projects are new to the CIP of which 10 have been previously approved by City Council or were included in the operating budget. The
remainder proposed CIP projects are candidate projects recommended by City Commissions, City Staff, or City Council. There are five main categories of funding: 1) CIP Funds, 2) Park
Development Funds, 3) Grants, 4) Other sources (local agency cooperatives, etc.), and 5) Gas Tax. In addition to the CIP project name and description, the CIP spreadsheet contains the
following information: Column A lists the estimated project cost. Column B lists the amount budgeted, which is less than or equal to the estimated project cost dependent on the level
of adopted funding. Columns C thru G lists the funding sources. Column I lists the project expenditure to date, which in this case is June 30, 2007. Column J lists the project balance
as of July 1, 2007, and is equals to Column B minus Column I. Funding: In the table below staff has developed recommended options to fund certain projects including those which are grant
funded but are need of local matching funds. PARK IN LIEU FUNDED PARK PROJECTS Available Fund Balance FY 2006/07 Available Fund Balance 23,228 FY 2007/08 New Funding 393,300 Total Funding
Available 416,528 Recommended Project Funding
3 of 4 Calabazas Creek 55,600 Hakone Gardens Match 250,000 WVC Soccer Field 75,000 Total Recommended Project Funding 380,600 Park in Lieu Remaining Available Balance 35,928 HIGHWAY 9
-PHASE II PROJECT Funded with: Caltran Grant 900,000 Saratoga Match 90,000 Los Gatos/Monte Sereno Match 30,000 Total Project Funding 1,020,000 City Funding Needed: 90,000 Available Funds:
Transfer from El Camino Grande 85,321 Transfer from Prospect Median 15,000 Remaining Available Balance 10,321 VILLAGE PEDESTRIAN ENHANCEMENTS PROJECT Funded with: VTA Grant 425,000 Saratoga
Match 115,000 Total Project 540,000 Funding Available From: Transfer in from Village Sidewalks Project 115,000 Additionally, a summary of the grants received since the last FY CIP update
is listed below: NEW CIP GRANT FUNDING Street Resurfacing PROP 1B 506,375 STIP 389,385 Roadway Safety CDBG 74,526 CALTRANS HSP 900,000 Sidewalks
4 of 4 CDBG – Sara.-Sunny. Road ADA Curb Ramps 57,309 TDA -Saratoga Avenue Sidewalks 42,489 CDT -Village Pedestrian Enhancements 425,000 Total New Grant Funding 2,395,084 City Council
Direction: City Council will be asked to provide direction regarding staff’s recommended funding options for projects, provide project prioritization, reconsideration of existing CIP
projects which have not commenced, and to add projects which are not currently listed in the CIP. FISCAL IMPACTS: Unknown at this time. Depends on the final CIP project list. CONSEQUENCES
OF NOT FOLLOWING RECOMMENDED ACTION(S): Not Applicable. ALTERNATIVE ACTION(S): None in addition to the above. FOLLOW UP ACTION(S): Subsequent Public Hearings will be held with both the
Planning Commission and City Council. ADVERTISING, NOTICING AND PUBLIC CONTACT: Nothing additional. ATTACHMENTS: 1. CIP Project Spreadsheet.