HomeMy WebLinkAbout04-11-2003 Youth Commission minutesMINUTES - SARATOGA YOUTH COMMISSION
DATE & TIlVIE: Apri18, 2003 - 7pm-9pm
LOCATION: EOC City Hall
13777A Fruitvale Ave., Saratoga
CHAIRPERSON: Ross Levin
VICE CHAIRPERSON: James Ballingall
SECRETARY: Kelly Burke
TREASURER: Jackie Luskey
I. CALL TO ORDER: 7:05
A. The agenda was posted on Friday, Apri14, 2003.
B. Roll Call- All Present.
II. CONIlVILTNICATION FROM THE PUBLIC
Kathleen King: Cyber Rays Game- May 10- need volunteers or players.
III. APPROVAL OF I\~IINUTES
Motion: Skelly 2nd: Schwartz and Byrne: Minutes approved as read.
IV. OLD BUSINESS
A. Rotary Art Show
1. Reiko Iwanaga: brought sign-ups -work with Rotary to make money for SYC
2. Parents and siblings can help too
3. Must sign in and out for your hours to count -Minimum- 3 or 4 hours
4. Help Saturday AM May 5, and Sunday May 6 all day.
B. Dance -Elise and Valerie
1. Next dance: April 25
2. Low attendance: only 240 people- made $200
3. Problems- middle schoolers find out why low attendance-
o Other schools have dances
o Freaking and dress code- encouraged Redwood students,
discouraged other schools
o Advertise in papers- "dress appropriately"
0 3 girls came drunk and had to be taken home by cops
4. Advertise in paper (with dress code?)- Advertise in Saratogan- encourage
parents to chaperone, tell dress code and no freaking policy and concerts
5. How to improve attendance: Parents at Redwood feel not as good supervision;
parents supervision? Someone from Saratoga News come in to dance and
report- good report- good advertising? Send word to Taffy to encourage
parents to come chaperone
6. Search bags- NO
7. Girls Bathroom -put a girl in girls bathroom and a boy in boys bathroom
8. DJ Communication- left a message for Djim about being there and leaving
invoice
C. Restaurant Night
1. Attendance- made $290
2. Worthwhile fundraiser- much better! More people went, learned from last
fundraiser
3. Restaurant night in May- May 20~` at Fresh Choice, check with Florentines
D. WHH Concert
1. Attendance- 48 people
2. Made $240- $70= $140 profit
3. Got 2 new bands to play in Music Fest
4. 18 from Prospect, 18 other, 2 Sazatoga,
5. What works- advertised in paper, flyers, posters at school
V. NEW BUSINESS
A. Music Fest May 17, 12-5
1. Lynbrook arts and crafts- sign up sheet- 21st
2. Prize money- we have $300: 1~ place: $150, 2nd place: $100, 3~d place: $50
3. T-shirts: deadline- April 14~- 100 shirts (cheaper) Logo design- youth
commissioners can apply: Deadline is Monday, April 14
4. SYC selling drinks,
5. DJim dj in between?
6. PA System? Meeting to find out what equipment needed
7. Can invite clubs from Mitty- Italian Club
8. SHS culinary club?
9. Clubs keep all money- clubs not allowed to bring "Ethnic Foods"- must be
packaged in order to sell
10. ADVERTISING! Newspapers, radio stations, flyers, posters in businesses
11. Taffy's sister- Tie- Dye
12. Elise look into Shazkie and Sharks players- deadline 18~'
13. Businesses: Go to local businesses for donations- up to 17'~ "recognize" logo
on shirt
14. Bands: wrap up bands by 18~`- 10 bands
15. Katlyn Langstaff- sell CDs?
16. SHS Cheerleaders
B. YAC Attack 2003 - 4/12/03
1. James, Phillip, Tami
2. Already paid for
3. Bring everything other than raffle
C. Appeals
1. Aug. $6800
2. WHH Parent $800
D. Next yeaz fundraisers
1. Talk next meeting-What we liked this year-most profitable, most fun, easiest?
V1. COMMITTEE REPORTS
A. Dances- Elise and Valerie
Meet Monday 21 at 3:00
B. High School Activities- Ross
Help with Music Fest
C. Public Relations- Ballingall
Help advertise for Music Fest
D. Warner Hutton House- Jackie
Help with Music Fest- Monday Apri128 make posters
VII. AD7OLIRNMENT - 8:52 pm