HomeMy WebLinkAbout03-26-1986 Library Commission Minutes:.
~' ~ ~ARATOGA LIBRARY COMMISSI~
MEETING
MARCH 26, 1986
I. Meeting called to order at 7:38 PM
II. Commissioners Present: Chairman Kanemura, Dyer, Gandrud, Morrison
Library Staff Present: Lois Thomas. Susan Fuller, County Librarian
City Staff Present: Joan Pisani
III. Fritz Knipe, Chairman of the County Library Commission was intro-
duced.
IV Minutes of the February 26, 1986 Meeting approved as read.
V. Old Business:
A. Building Exterior Pro~ect:Thomas
1. Building has been cleaned and 2 coats of seal applied.
Contractor is also treating hinges. Job is almost done.
B. Technical Processing:Fuller
1. Repeated her invitation to come and tour Headquarters. There
were no questions on Memo "FY 85-86 Cost Plsn" or 2 handouts
"Cost of Technical Services" & "Technical Services Functions".
C. Budget Analysis:Fuller
1. SF suggested SLC indicate it's support to Supvr. McKenna re
increased funding to the County Library Budget by the County.
2. Supvr. McKenna is to meet with Saratoga City Council in the
next few weeks to discuss areas of mutual interest.
3. The County is beginning to examine "overhead" & what it is &
how to present this to the communities.
4. SF is not planning to ask the City for funds for the Library
this year. She is hoping that the County Bd of Supers. will
use County General Fund monies to fund "overhead" in the
Library Budget.
5. Handout was given showing cost breakout of Sunday hours for
next year. Pisani to take to City with Comm recommendation
that Sunday hours be funded. Printed material available.
D. Commission Attendance at City Council Meetings:Kanemura
1. Conversation with Manager Peacock assures us that the Council
encourages Commissioners to attend Council Meetings.
E. City Council Priority Study Session:Dyer
1. cf Memo March 14, 1986;11.a-d for City priorities for the
Library for FY '86-87. Printed material available.
VI. New Business:
A. County Library Commission:Knipe
1. Mr. Knipe was asked to explain the County Library Commission
and it's role via a via the City Commissions. He stated that
there are 9 Commissioners, 1 appointed by each Super. and 4
appointed at large by the Supers. Appointments are political
and for 3 years. Commission is advisory to the County $oard of
Supervisors. Meetings are monthly at 70 W. Redding. Cty Comm.
liases directly with the County Librarian. Issues are similar
to those faced by the City Commissions. They also follow state
legislation and encourage action letters to Governor, etc. to
support Library related legislation i.e. S$358. Much of Cty
Comm time is spent on the budget. In response to a question
stated Geo. Whelan of Saratoga, on Cty Camm lives in Saratoga
but is not "Saratoga's Representative" on the Cty Comm, but
rather represents all of Super. McKenna's District and is
Ccont'd)
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• ~ •
concerned with Library issues County-wide. Suggested that we
might invite County Comm to send rep to our Comm periodically
and also send regs to Cty Comm Meetings. Stated request to
Cty Comm for issue to be addressed would be agendized
immediately. Kanemura asked Knipe to communicate to Supvr.
McKenna our hope for a Supvr's committment to a specific
County-wide minimum-level for library services.
2. VCR rental question still on their agenda, undecided how to
go. State Attny Gen in past determined no service could be
provided for a fee that was not already available at no fee.
SF has asked County Counsel to get broader interpretation to
make VCR rentals possible.
B. April Meeting
1. M/S/C Dyer/Morrison April meeting be cancelled. Next meeting
5-28-86
C. April Council Observer
1. Dyer volunteered to cover Apr 2 & 16 City Council meetings.
D. Other
1. Gandrud asked Fisani to see if, in City negotiations with new
TV Cable Co, the library could have access. Pisani will
check.
2. Kanemura will send to the City Council a copy of current
CALTACTICS with the letter from State Librarian suggesting
letter writing campaign for full funding of Public Library
Foundation and Literacy Programs.
3. Pisani will check to see if City will again fund CALTAC dues
for Commissioners.
VII. Retorts
A. March City Council: Newby will present at next meeting.
B. Gounty Librarian: Fuller
1. South Bay Cooperative System bookmarks and Fact Sheets handed
out. Printed material available.
2. Met informally with Asst County Exec., Mr. Peacock and other
City Managers. Looked at the funding formula and no solution
found yet as still not enough money. Will need consensus from
all cities to change formula. Also discussed redevelopment
losses-informational.
C. Community Library Supvr: Thomas
1. Barbara Hawthorne began 3-24-86 as Office Management
Coordinator.
2. Teat for Librarian I/II given. Should get list soon for
interviews for one full and one half-time positions. Now is
using temporary help.
3. Volunteer reception postponed until Sept due to heavy staff
work load.
4. New mailed overdue billing form starting April.
5. Starting Adult programs again. First will be a financial
advise type program. Possibly another program this spring.
D. City Staff: Pisani - nothing additional to report.
Submitted,
Mary H. Gandrud, Secretary.
Adjournment at 9:37 PM
Next Meeting: 24 May, 1986