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Home My WebLink About02-26-1986 Library Commission Minutes• • Commissioners Present: Library Staff Present: City Staff Present: Minutes of the January SARATOGA LIBRARY COMMISSION MEETING FEBRUARY 26, 1986 Chairman Kanemura, Martha Beverett for Andy Beverett, Dyer, Gandrud, Mahler, Newby, Morrison and Wood. Lois Thomas. Susan Fuller, County Librarian. Joan Pisani . " 22 meeting were apprMV'-ved as read. I. OLD BUSINESS A. REPORT ON COUNTY LIBRARY TECHNICAL SERVICES. Susan Fuller. ten e~i-rivitation to commissioners to tour the Techn~.cal Services Department of the County Library. Printed info. 2. "1984/85 Technical Services Approximate Cost of Processing a Book distributed. - Breakdown into time costs, supplies and RLIN charges. Cost per volume for Saratoga Library was X11.76 " " 3. "Technical Services Functions" The steps necessary in ordering, receiving, accounting, book- sorting, cataloging, processing and distributing books. " " " 4. "RLIN" Research Libraries Information Network. A computerized cataloging and acquisitions system used by the County Library. B. BUILDING PROJECTS. Joan Pisani. 1. Lighting project in the parking area is completed. 2. Water blasting and covering exterior of building with a clear sealant has not yet started. II. NEW BUSINESS A. Marilyn Kanemura met with Diane McKenna,. County Supervisor, and her aides Scott Fuller and Eleanor Pett to discuss library financing. 1. One of the questions: "How much overhead is charged to each library within the County Library System?" 2. Supervisor McKenna was encouraged to maintain open communication between city councils and county supervisors. B. Fritz Knipe, Chairman of the County Library Commission, will be invited by letter to attend one of our meetings by Chairman Kanemura. C. Letter sent to Saratoga City Council by Chairman Kanemura enumerating our priorities. (See minutes of January 22 meeting) 1. All Saratoga Commissions and local community organizations did the same. 2,. A briefer list was then compiled by City Manager Peacock and Mayor Clevenger. a. Subheading in completed list: "Leisure Services" which included (1) Support of Recreation. (2) Support of the arts. (3) City support of the Library. (4 )Support of Seniors. D. Chairman Kanemura stated at Febxuary 18 meeting of Commission ~:hairmen and Cityataff that the Library needs both its financial support ana non-dollar support. E. Meeting to`be held at Campbell Library, Saturday, April 19, 10:00 A.M. to 12:00 by library-commissions. F. COUNTY LIBRARY. FIVE YEA~4 OPERATING PLAN. Susan Fuller. A comp- r pensive plan to instigate changes, and with the vitally needed help from the General Fund especially in FY87 and FY88 (as well as other funding) to gradually take the County Library system into financial stability within five years. 1. CHARS AND GRAPHSt a. Good library services. b. Service hou s per (continued " ~ 2-2-2 Saratoga Library Commission Ming Feb. 26, 1986 week. (1975 had about twice as many hours as 1985) c. Users & Sources of Funds. (By 1989 revenues will get ahead of expenditures. By 1991 revenues will be getting larger) d. Annual Surplus/Deficit (If status quo continues severe service cuts must be made. FY87 and FY88 will need General Fund money) e. f. g. h. Supplemental Property Taxes and other property taxes. i. SDAF ~. Motor Vehicle License revenue began in 1985. Replaced BITR to libraries` advantage. k. Home Owners Property tax revenues, and fines and fees stay flat es.ch year. 1. State Grants/Other: Public Library Foundation Program. SB385. Full funding needed. m. Possible Solutions: (lj State legislation (Public Library Fund) 2 Revenue raising. (3) Administrative economies. (4) Greater use of teck~nology. Printed inf9. 2,"Ct9UNTY LIBRARY FIVE YEAR OPERATING PLANL' Prepared by Susan Fuller distributed. D ted Feb. 19$~.~b-pages plus "Contributions from Cities to Community Libraries 1980 through 1986"; "Santa Clara County Library Services and Supplies 1985-1991"; and "S.C.County Library 5 Years Operating Plan Estimates, FY19$3-FY]-991"; Definitions. " " " 3."COST PLAN FOR COUNTY LIBRARY:' Prepared by Bill Parsons, 3/29/85. Controller-Treasurer, Santa Clara County. Covers FY1985-Fn986. Includes "Indirect Costs" and "Central Support ServicesTM. G. Election of Commission Officers for 1986/87. 1. MOTION by .Dick. Dyer: That the rules be changed to: "The Chairman of the Library Commission shall serve a one .Year term with a two ear successive maximum". Seconded by Newby. Passed unanimously. 2. Marilyn K~tihemura was nominated for Chairman of the Library Commission for the second year. Elected unaimously. 3. Dick Dyer"teas nominated for Vice Chairman. Elected unanimously. 4. Marybeth Gandrud was nominated for Secretary. Elected unanimously. ITI. MONTHLY REPORTS A. City Council meeting, February 19. Marilyn Kanemura recommended that the City Council w•ite to Governor Deukmejian, Senators Nielsen and A~rgan, and Assemblyman Konnyu requesting full funding of the Public Library Fund. B. City Council Observer on March 5 and 19th -- David Newby. C. Saratoga Community Library Supervisor, Lois Thomas. 1. Cheril Mu~~ser (Office Management Coordinator) has left to work in the Registrar of Voters' Office. D. City Staff Representative, Joan Pisani. 1. Library C'omrassioners will not be required tb pay for reports of meeti~~s by City Council, Planning Commission, etc. 2. An "Actidn~T,og" (motions passed, voting, action taken) will be submitted by Joan Pisani to City Manager Peacock within 48 hours of the Library Commission's meetings. Add ourned at 10 ;10 •p. ~~ Res ectfully' submittes'~, Next meeting, 26 A~areh, 1986 ,-c~:~__ ~_ Y ~r~-~,- ', Barbara Wood, Secretary.