HomeMy WebLinkAbout06-26-1985 Library Commission Minutes9ABATOGA LIBBABY COMMISSION
MEETING
26 JUNE, 1985
Commissioners Presents Beverett, Gandrud, Kanemura, MaYiler, Newby & Wood.
Library staff Presents Lois Thomas Janice Yee, Acting County Librarian.
City Staff Presents Joan Pisani
Called to Orders Marilyn Kanemura, Chairman. Community Boom, 7:12 PM
Minutes of May 22 meeting were corrected.
I. OLD BUSINESS
A. BU~7GET. Janice Yee.
1. County Board of supervisors has augmented the 1985/86 county
library budget with addition of X170,000 from the general
fund
a. .
This includes the unincorporated area's share of the
deficit plus X4,500 for each library in the county system.
b. The Supervisors also added X66,000 from the supplementary
tea roll (new revenues to the county library budget fund.
c. Consequently Saratoga Library will receive x'1,753 from
the above.
2. Saratoga Community Library budget fund for 1985/86 will also include
a. The formula share of revenues.
b. 0,000 fr®m C1ty of Saratoga.
c. , 000 from City of 1Kc~nte Sereno.
NOTES All budget funds are to be used basically to MAINTAIN
SEBVICE LEVELS.
3. Saratoga Library deficit will be over ~-19,000.
a. The Friends of the Library are expecting to give
X10,000 to partly offset the deficit.
b. The new microcomputer system will help reduce expenditures.
B~ PARKING LOT ADDITION. Joan Piaa~ni.
1. Lowest bid was $41 819. Made by Cushman Construction.
X9,319 over the 32,500 available.
a. Mr. aobert S. Shook, Director of Community Development,
suggested that three of the parking lot lights be deleted
from the bid and that it be presented to the City Council
on July 17.
b. The three lights will be purchased separately, with
possible financing through federal agency HCDA.
C. SUNDAY LTBBABY 3EBVTCES. Marilyn Kanemura.
1. Chairman Kanemura and Janice Yee attended the City Council
meeting June 5 where our request for X14,173 for sunday services
funding was presented by Council member Joyce I~i.ava.
a. 14,200 was approved for Sunday hours.
b. x$220,000 was approved to help reduce the deficit for 1985/86.
c. Both amounts are to be funded by Flevenue Sharing.
D. FINANCE ADVI808Y COMMITTEE REP08T. Marilyn Kan®mura.
1. Janice Yee and 3'~vid De Carson of the Finance Committee
will discuss financial background of county library and branches.
2. Study Session to clarify the financial situation to take pleas
Wednesday, July 17, 7 s30 P. M. by the Library Commission,
Community Boom, Saratoga Library.
Continued:
Library Com. Meeting
6/26/$5 page 2
3. DTNNEB M~TNG« July 24, 6s30 PM, Community Boom, Library.
finance Advisory Committee to be invited.
a« ,lg~ commission ~g~,~~g w111 follow.
E. CALTAC nominations. pavid Nexby.
No report.
F. FUND RAISING P80POSALS Mary Beth Gandrud
1. Task force met June 18. (Gandrud and Heverett)
2. Grants,, direct mail fund-raising,., axed annual "bash" were discussed.
3. To be ongoing. Hope to also raise image of library in
public's consciousness.
4. Questions answered by city officer (through Joan Fisani~
a. Is Library Commission legally able to ask for a grant?
(1) <'Y~s'. It~wever Library Com~tission .meust = go through the
city or county in asking for a government grant.
The Lib. Com. can ask for a grant from other organizations
directly.
b. Can Library Commission legally enter into fund raising?
(11 Yes .
II. NEW BUS,~,_, INE33
There was no new business.
III. MONTHLY BEP08T~
A. Joint Council-Commission Chairmen Meeting. 1'~arilyn Kanemura.
1. Chairman Kane~ura made a shoat response regarding the
status quo.
B« Commissiom 8epresenta~clve to City Council. Nary Beth G~andrud.
1. In lieu. of wil Morrison l~,ry Beth Gandrud attended both
council meetings, June 5 and 19• Made short report.
C« Acting County Librarian Janice Yee.
See BUDGET report above.
B. 9aratoga~ommaunity Library Supervisor LOI3 THOMAS.
1. Periodical racks given by the Friends of the Library
have arrived, not yet unpacked.
2« 3ajcatoga Library received a plague from the Council on
'Aging of Banta Clara County, registePing & verifying the
greatest number of applications For silver P~gss in the
county campaign.
E.. 3. statistics are tallied daily by the computer re. circulation.
W1Y1 be useful for Sunday figures. Circula~cion statistics for
persons living out8ide Saratoga city limits can also
be ts-bulated.
The meeting xas adjourned at 1Os00 P. M,
Respectfully submitted,
'''~~..~ (,(~s o
Barbara food, Secretary