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HomeMy WebLinkAbout05-22-1985 Library Commission MinutesSARAROGA LTB~EY COMMISSI• MEETING 22 MAY, 1985 Commissioners Presents Beverett, Dyer, Gandrud, Kanemura, Mahler, I~exby and Wood Library Htaff Presents Lois Thomas. Janice Yee, 1lcting County Librarian. City Staff I't'esent s Jean Pisani Called to Orders Marilyn Kanemura, Chairman. 7s42 PM. Community Boom. Minutes of April 24 Meeting approved as read. I. OLD BU3 A. BUDGET. Janice Yee.. 1• County Money. The predicted deficit for County Library System may drop a bit. Eevenues are coming in. 2. Saratoga City Council on May 21 assigned 0 00 from 8,,,,~venue 8~ to Saratoga Community Library. will substantially reduce our deficit. Crratefully recei4ad. workshop meeting. a`. City Council (at same meeting) earmarked X14,173. for 9 ~],. Budget not final. G~g~, ,, to be used. 3. M0~ ON (Made by Pat Mahler. Seconded and passed unanimously) ~~~ 7T TH$ LIBRARY COMMISSION ASK TH$ SARAI`G-GA -CITY COi1NCIL FOR ~1.4,Z73. C}0 OUT OF THE GF.NE~ilAL hUND FOH SUNLAY HOUGH FROM 3RPTEMBEH 15 1988 THROUGH MAY 18, 1986 (FOUR HOURS EACH SUNDAY" a G"hairman K'anemura x111 present the City Council xith a Z~tter by May 24 making the abcs~'e bequest. In addition she x111 point out that "the F'C~ xorks a great ha~ndship on cities (1.e.9aratoga xithout a commercial taz base ~ comparatively slox grox~h: She x111 attend the City Council meeting on May 29. 4. FRIENDS OF TH]£ LIBRARY. Pat Mahler. Delegates from the Friends x111 talk to County Officers and to the Saratoga. City Council regarding the need for the requested funds. ,~. FUND BAI3TNG TASK. P'OHCE. (Gandrud, Bev~erett, Nexby ) a. Suggeetior>B wades (1)Letter to be'~~nt to populace during last gvtarter of 1985 requeating~'funds. (2 )A "bash" " " "on' the rsex parking lot. (3 )Give Saratoga Nexs and 9. J. Mercury Nexs information for an article re. slim library budget. (4)Investigate giant possibilities "for a rtcular project. b. TASK FORC to be ongoing. will meet"June 18, Tuesday, 7130 P, M. Saratoga Library Community Room. 6. C09T ANALYSIS of library services. Not available at present. 7. CALTAC ECal.ling Ail Library Trustees and Commissioners) Meeting' at Oaklar:d Fublia Library, May 18, attended by Commissioners Kanemura, Gandrud, I~brrlson and wood. Continued: • ~ Library Com. Meeting. 5/22/85 page 2 II. NEW BUSINESS A. LIBRARY COMAIISSIONERS• ~. Chairman Kanemura. 1. At CALTAC meeting an Arcadia, CA. Riblic Library Trustee strongly recommended use of a manual. 2. Chairman Kanemura to gather material for a Saratoga Library Comm3.asioners' manual. Will also include information re. S. C. County Library regulations and policies. B. CALTAC AWASDS. Llavid Nexby to stuldy qualifications ofpossible nominees. C. LIBRARY"-~ SEPRESF~+TTATIVE to City Council for June. Wil''~l~orrison appointed. III. MONTHLY F~EFORTS - A. Commi~ision Representative to City Council fvr May. ATCHARD DYER. 1. °Attehded meetings May 1 and 15. (B~tdurance is vital ) 2. 8~tg$eeted that the Representative or Commission Chairman make a short oral report to the i~ouncil xhen appropriate. 8. Acting County Librarian .~1'Ab1ICR ~. 1. 8.~ FbRMUL~ is basis oP distribution of monies for per+e®~el and books.Ie calculated by uonuLatian, aa~essed It~,,,~,,Qg and girculation. a. Saratoga, Montm 9ereno & unincorporated adjacent areas ti} 11.?9 ~ of the county populaxion (2 } 1.35"'~cf the county assessed" valuation " (3 } 13.02' ~ of the ooun~ circation This averages out to 13.05 ~. See April 2 report by .." ~antia; !~'l.at~- .,Couri~ty. Lib~ary~ ; 2. A:,Count~r Librarian xill not °be'~ app©~~ite~l for several months. ,~. C. Saratoga ~cmnnunit Library S~ipera'SAor LOIt~~'THOMAS. 1. A~eadpt~~p~" fo~ LlbrarY., ~4~Ii~~~Rs ~` ~1 ~ ? ~ 30 P• M• gts~a . ~ri'b3rary Commp~nlty hr~r. , ,, 2. ~#e~ eiraulaticn ggg~emree~$oi~ a$r~ut si= banes a day ~'or a t fex ~eixn~tes.. ;. D. City Ba~-art~eh~ Representative JA,i ~?, A1~a~tt txanty b#~d's~~ h$~e been sent.:. out ®n the PAaKZNG LOT 1a~co~eimt. Bide ~ti11 ~bi opened June 12, and contracts _ axarded June 19. F~. Chairm`I -L~~i~ary 'Cemm~lssion. MAI~ILYN'' KANEltURA. Me`e~i:n~ `xith Saratoga ~5~"~ SLT~'~ ~.4Q• r °=" Sic ALfiFORT from Ilege DeCa,rion to City Council dated . 1?. (4 .pages plus 4 pages of statistics ) Conaltx~i@n , I~1br,,~j~ Comma®sion Regarding this Deport s '" Sxicb ursnoxn components x®re used to compile the .figures the Commie~aion is uxaable to test their itai2.ldity. The "adgusted budgets" mere "ad3usted" differently for various cowa-ty library branch®s. Thereferer The Library Commission doet~`not support th®'recomm®ndati~©ns and conclu~ioni~ 1n the abo4e report." The meeting has adjourned at 1Os20 F.1K. ~ectfully sutgni.tte~is beta Wood• seers cry