HomeMy WebLinkAbout02-23-1983 Library Commission MinutesTOGA L~ARY COMMISSION ~ •
~ MINUTES
February 23, 1983
Moss and Savage
Library staff present: Barbara Campbell and Lois Thomas
City staff present: Wayne Dernetz, City Manager; Joan Pisani
Commissioners present: Beverett, Gandrud, Kanemura, Mahler, Morrison
The minutes were read and approved.
Barbara Campbell, County Librarian, was welcomed back She circulated
information concerning (1) Schedule of charges for meeting room use,
effective March 1, 1983:Community Room, Saratoga, $5.00 if refreshments
are served, otherwise no charges will be made this change necessitated
by carpet soil); (2) Notice of a Joint Commission Meeting scheduled
for Monday., May 2, 1983 at 7:30 p.m. at the new Milpitas Libraryi
(3) A Santa Clara County Library Childrenls Services Cumulative Report
1978-1982.
Ms. Campbell stated there will be a formula change in the 83-84 budget
whereby libraries will lose $160,000 in County funds but will receive
a rebate from the State through Special Districts Tax. The project-
ions indicate no major changes in services. Saratoga will probably
still receive the Automatic Circulation System.
The situation concerning the present status of the signs, door and
windows was brough up to date. Any suggestion of a free standing sign
on the grounds, at the recommendation of the architect Jan Stypala,
the staff, the city and the commission will have to meet city ordinances
and be accepted by the Planning Commission. It is agreed that the letters
on the present sign above the door will have to be re-painted for better
visibility. The City will be placing identifying signs on Fruitvale
and Saratoga Avenues. Any requests must go directly to Joan Pisani
concerning the sia_ns, door and windows ..when it has been established
that it is a city responsibility and has been so designated in the
budget. The continuing problem of the heaviness of the doors was
discussed , eliminating electric doors as a~possible solution due to cost
since there are no funds available from the Access Committee. It was
suggested rather than take up more commission time that a task force
look into the problems and possible solutions to the signs, door and
window leaks. Commissioner Beverett made the suggestion and Chairman
Moss appointed Corlmissior~er Morrison to meet with the architect,
Mr. Stypala, Barbara Campbell, Lois Thomas and Joan Pisani.
Wayne Dernetz, the City Manager, was introduced to and welcomed by
the Commission, whom he.commended on their Commission Role Report
which was adapted by the City Council as of January 5, 1983.
Ita the opinion of vr. Dernetz, the main responsibility of a library
commission is to deal with policy, plans, budget and procedures; '
the major problem,as he sees it,is future funding and that the
commission should direct most of their energies toward finding
possible solutions through private funding i.e. foundations, organ-
izations and companies. A local T.V. cable studio originating in
Saratoga is soon tc be established, which could be a valuable_
resource for libraries. Commissioners Mahler, Gandrud and Morrison
reminded him of The Friends of the Saratoga Libraries, a major
contributor to the library, whose volunteer efforts both in
the Library and through bo~'t sales, has been a most effective
aid in combating th` financial problems resulting from the deficit.
Lois Thomas complimented the efforts of "The Friends" and added her
thanks to the Commission for their help and recommendations.
rir. Dernetz, having a Council meeting to attend, thanked the
Commission for inviting him and reiterated that any problems
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should be directed to Joan Pisani. Notification in the newspaper of
Library Commission meetings will be made in the future. He also
mentioned a forthcoming Recognition Dinner for all Commissions.
The last project on Joan Pisani's list from the commission and budget-
ed for is the repair of the stone wall. A motion was made by Commis$ioner
Gandrud and Seconded by Commissioner Mahler that the wall be repaired
for the amount of $400.00.
Lois Thomas brought up the matter of possibly dyeing the present
carpet, the amount being $900.00. This suggestion along with
any others will be put under consideration by the Task group.
Commissioner Morrison reported that Ms. Jalbert had been asked and
had accepted a position as one of the three members on the Art
Committee who make the art selection for the Community Library.
Chairman Moss brought up the subject of re-organization of the
Commission memebers as to possible changes in the positions of
chairman, ice-Chairman and Secretary.
Wil Morrison, having been secretary for the past year, suggested
that Marilyn Kanemura take over at this point. The commission asked
Commissioner Kanemura, who accepted the office.
Chairman Moss and :Vice-chairman Beverett were asked if they would
like to continue in their respective offices, both of whom agreed.
The meeting adjourned at 10 p.m. The next meeting scheduled for
March 23, 1983.
Respectfully submitted,
2i.~-e 7~LS~~
LVil Morrison