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Home My WebLink About01-16-2008 City Council MinutesMINUTES SARATOGA CITY COUNCIL JANUARY 16, 2008 Mayor Waltonsmith called the Regular City Council meeting to order at 7:00 p.m. and led the Pledge of Allegiance. ROLL CALL PRESENT: Councilmembers Jill Hunter, Aileen Kao, Kathleen King, Vice Mayor Chuck Page, Mayor Ann Waltonsmith ABSENT: None ALSO Dave Anderson, City Manager PRESENT: Richard Taylor, City Attorney Cathleen Boyer, City Clerk Mary Furey, Administrative Services Director John Livingstone, Community Development Director John Cherbone, Public Works Director Michael Taylor, Recreation Director REPORT OF CITY CLERK ON POSTING OF AGENDA FOR JANUARY 16, 2008 Cathleen Boyer, City Clerk, reported that pursuant to Government Code Section 54954.2, the agenda for the meeting of January 16, 2008, was properly posted on January 11, 2008. ORAL COMMUNICATIONS The following people requested to speak at tonight's meeting: Citizen Ray pointed out that the Town of Los Gatos has a measure on the February Stn ballot, Measure D. Citizen Ray explained that Measure D would decide whether a skateboard park would be built. Bill Ford thanked the City Council for holding the North Campus Study Session last night. Mr. Ford expressed his concern regarding the survey. Mr. Ford noted that 58% of the people that responded were between 35-50 years old. Mr. Ford pointed out that a large number of Saratoga citizens were excluded. Mr. Ford stated that if the Sanctuary were to be retrofitted it could be an asset to the City. Lillian Benson expressed her concern in regards to the large bump in the road near Blaney Park. Ms. Benson requested that the City install a sign that would read "Bump Ahead". COUNCIL DIRECTION TO STAFF In regards to Ms. Benson's comments, Councilmember Hunter pointed out that Caltrans owned the road. Councilmember Hunter requested that staff investigate the situation and try to find a possible solution. COMMUNICATIONS FROM BOARDS AND COMMISSIONS Peter Marra noted that he was the Vice Chair of the Heritage Preservation Commission. Mr. Marra announced that the 7th Annual Mustard Faire would take place on Sunday, February 10, 2008. Nancy Anderson pointed out some of the activities and program that would take place at the Mustard Faire. ANNOUNCEMENTS Vice Mayor Page announced that the Annual Clean Up has started again. Vice Mayor Page noted that property owners would receive a notice from WVC&R a few weeks prior to the pick up. In regards to the "LED Christmas Light Contest", Mayor Waltonsmith announced that the City of Monte Sereno won. Mayor Waltonsmith noted that in a recent survey in the US News and World Report Saratoga High School was ranked 72"d out of 100 top schools. Mayor Waltonsmith announced that the next Green Leaf Committee meeting would be on February 21, 2008 at 7:00 p.m. in Monte Sereno. Councilmember Hunter announced that on January 17, 2008 a community dinner would beheld at Luprettas. CEREMONIAL ITEMS 1. PROCLAMATION DECLARING THE MONTH OF JANUARY 2008 AS "NATIONAL BLOOD DONOR MONTH" STAFF RECOMMENDATION: Present proclamation. Mayor Waltonsmith read the proclamation and presented it to Mona Helmhold, American Red Cross Donor Recruiter. 2. COMMENDATION HONORING WARREN B. HEID STAFF RECOMMENDATION: Present commendation. The following people requested to speak on this item. Chuck Schoppe read a brief history of Mr. Heid's career and community involvement. City Council Minutes 2 January 16, 2008 April Halberstadt stated that Mr. Heid has also contributed in other communities. Ms. Halberstadt also noted that some of Mr. Heid's buildings have been recognized as historic landmarks. Mayor Waltonsmith read the commendation and presented it to Warren Heid. SPECIAL PRESENTATIONS 3. ARTSOPOLIS -SILICON VALLEY ENTERTAINMENT STAFF RECOMMENDATION: Informational only. Bruce Davis and Roland Valliere provided a brief presentation on Artsopolis. CONSENT CALENDAR 4. CITY COUNCIL MINUTES -DECEMBER 19, 2007 STAFF RECOMMENDATION: Approve minutes. Vice Mayor Page requested that this item be removed from the Consent Calendar. Vice Mayor Page stated that he submitted two minor changes to the City Clerk prior to the meeting. PAGE/HUNTER MOVED TO APPROVE CITY COUNCIL MINUTES OF DECEMBER 19, 2007 AS AMENDED. MOTION PASSED 5-0. 5. REVIEW OF ACCOUNTS PAYABLE CHECK REGISTERS STAFF RECOMMENDATION: Accept the Check Registers for the following Accounts Payable payment cycles: December 12, 2007, December 20, 2007, January 10, 2008 KING/HUNTER MOVED TO ACCEPT CHECK REGISTERS FOR DECEMBER 12, 2007, DECEMBER 20, 2007, JANUARY 10, 2008. MOTION PASSED 5-0. 6. REQUEST FOR FUNDS - 7TH ANNUAL MUSTARD FAIRE STAFF RECOMMENDATION: Accept report and adopt budget resolution. RESOLUTION: 08-001 City Council Minutes 3 January 16, 2008 KING/HUNTER MOVED TO ADOPT RESOLUTION APPROVING BUDGET ADJUSTMENT TO THE 2007-08 BUDGET AND AUTHORIZING THE EXPENDITURE OF $1.000 FOR THE 7 ANNUAL MUSTARD FAIRE TO BE FUNDED BY A REDUCTION IN THE CITY COUNCIL CONTINGENCY BUDGET OF $1,000; FUNDS TO BE USED TO UPDATE TWO BANNERS. MOTION PASSED 5-0. 7. SUMMARY VACATION OF EASEMENT FOR LIGHT AND AIR AT 14875 BARANGA LANE STAFF RECOMMENDATION: Move to adopt the resolution vacating the easement for light and air on Lot 2 of Tract 1206 RESOLUTION: 08-002 K1NG/HUNTER MOVE TO ADOPT THE RESOLUTION VACATING THE EASEMENT FOR LIGHT AND AIR ON LOT 2 OF TRACT 1206. MOTION PASSED 5-0. 8. APPROVAL OF SPORT USER AGREEMENTS STAFF RECOMMENDATION: Approve Sport User Agreements with American Youth Soccer Organization, Saratoga Little League, Quito Little League, De Anza Youth Soccer League, West Valley Lacrosse Club, West Valley Youth Soccer League, and Saratoga Pony League for the use of Saratoga City parks and Prospect High School for organized sport use and authorize the City Manager to execute the same. Councilmember Kao requested that this item be removed from the Consent Calendar. Councilmember Kao thanked Councilmember King and Director Cherbone for working with the various user groups. Councilmember Hunter asked if the fees reflect the increase in City employee salaries. Director Cherbone responded that every two years staff updates the fees to reflect salary increases and the off years the fees reflect the increase in material costs. KAO/KING MOVED TO APPROVE SPORT USER AGREEMENTS WITH AMERICAN YOUTH SOCCER ORGANIZATION, SARATOGA LITTLE LEAGUE, QUITO LITTLE LEAGUE, DE ANZA YOUTH SOCCER LEAGUE, WEST VALLEY LACROSSE CLUB, WEST VALLEY YOUTH SOCCER LEAGUE, AND SARATOGA PONY LEAGUE FOR THE USE OF SARATOGA CITY PARKS AND PROSPECT HIGH SCHOOL FOR ORGANIZED SPORT USE AND AUTHORIZE THE CITY MANAGER TO EXECUTE THE SAME. MOTION PASSED 5-0. City Council Minutes 4 January 16, 2008 PUBLIC HEARINGS 9. RESOLUTION ORDERING THE ABATEMENT OF A PUBLIC NUISANCE BY REMOVAL OF HAZARDOUS VEGETATION STAFF RECOMMENDATION: Conduct public hearing and adopt resolution. RESOLUTION: 08-003 Cathleen Boyer, City Clerk, presented staff report. Mayor Waltonsmith opened the public hearing and invited public comments. The following person requested to speak on this item: Kurt McKenzie noted that he was the trustee of his late mother's estate. Mr. McKenzie stated that as soon as he received the notice from the County he abated the weeds. Mr. McKenzie pointed out that the resolution stated that three notices were sent, but he only received two. Mayor Waltonsmith closed the public hearing. Councilmember King requested that the resolution be amended to indicate the number of notices sent to residents who are not in compliance. Ray Moreno, County Inspector, explained the noticing process used by the County. KING/PAGE MOVED TO ADOPT AMENDED RESOLUTION ORDERING THE ABATEMENT OF A PUBLIC NUISANCE BY REMOVAL OF HAZARDOUS VEGETATION. MOTION PASSED 5-0. OLD BUSINESS None NEW BUSINESS 10. DELEGATION TO CITY MANAGER OF AUTHORITY TO AWARD CONTRACTS PURSUANT TO INFORMAL BIDDING UNDER ARTICLE 12- 15 OF THE SARATOGA MUNICIPAL CODE STAFF RECOMMENDATION: Approve the attached resolution authorizing the City Manager to approve and execute contracts for public works projects bid pursuant to the City's informal bidding procedures and the State of California's Public Contract Code. RESOLUTION: 08-004 Richard Taylor, City Attorney, presented staff report. City Council Minutes 5 January 16, 2008 Consensus of the City Council to direct staff to provide a quarterly report in the Weekly Newsletter on the projects awarded using the new procedure. PAGE/HUNTER MOVED TO ADOPT RESOLUTION AUTHORIZING THE CITY MANAGER TO APPROVE AND EXECUTE CONTRACTS FOR PUBLIC WORKS PROJECTS BID PURSUANT TO THE CITY'S INFORMAL BIDDING PROCEDURES AND THE STATE OF CALIFORNIA'S PUBLIC CONTRACT CODE. MOTION PASSED 5-0. 11. REQUEST TO AUGMENT THE COUNTYWIDE HOUSEHOLD HAZARDOUS WASTE COLLECTION PROGRAM STAFF RECOMMENDATION: Accept report and adopt budget resolution augmenting the Household Hazardous Waste Program for the remainder of FY 07-08. RESOLUTION: 08-005 Cathleen Boyer, City Clerk, presented staff report. KING/PAGE MOVED TO ADOPT BUDGET RESOLUTION AUGMENTING THE HOUSEHOLD HAZARDOUS WASTE PROGRAM FOR THE REMAINDER OF FY 07-08. MOTION PASSED 5-0. ADHOC & AGENCY ASSIGNMENT REPORTS Mayor Waltonsmith reported the following information: SASCC -attended their weekly luncheon, the speaker addressed Alzheimer's disease. Susan Huff was hired as their new director. Vice Mayor Page reported the following information: Council Finance Committee -Committee members are receiving training on the fund accounting process and other programs used by the City. Councilmember King reported the following information: Santa Clara County Cities Association -although Dean Chu was not reelected in Cupertino, he will continue to serve on the MTC because the bylaws do not address that scenario. City of Morgan Hill Councilmember was appointed to LAFCO. The City of Saratoga has an opportunity to submit a list of priorities to the Cities Association for the upcoming year. Councilmember King requested that this item be agendized at the next City Council meeting. Facility Naming Committee -proposed policy has been scheduled for the next City Council agenda. North Campus AdHoc -met this afternoon, MOU is almost completed. Councilmember Hunter reported the following information: Historic Foundation -noted that she is on the Membership Committee. The current membership is at 180, their goal this year is to reach 300. KSAR -considering moving to KNTV in Mountain View. Discussion was tabled to February 13th City Council Minutes 6 January 16, 2008 Santa Clara County Valley Water Commission -noted that she would be out of town next Wednesday and requested that the Council alternate attend. Chamber of Commerce -attended the meeting for Vice Mayor Page. Board voted to hold Celebrate Saratoga during the day. Councilmember Kao had no reportable information. Director Cherbone provided an update on the Prospect Road Adhoc. Director Cherbone explained that at the end of last year the City held a meeting to gather input from the public. Director Cherbone noted he received the first draft of the Prospect Road median. Director Cherbone noted that another public meeting would be scheduled in February. CITY COUNCIL ITEMS Councilmember King inquired as to when the prototype newsracks would be installed in the Village. Director Cherbone responded that the metal rack has been ordered. In regards to the wood encasement, Director Cherbone noted that he would be meeting with the contractor that would be building it. Director Cherbone stated that the installation of both types should be completed by the end of February. CITY MANAGER'S REPORT City Manager Anderson reported that he would be out of state from January 19 -January 21, 2008. City Manager Anderson stated that Assistant City Manager Powell would be Acting City Manager. ADJOURNMENT PAGE/KING MOVED TO ADJOURN THE MEETING. MOTION PASSED 5-0. There being no further business Mayor Waltonsmith adjourned the regular meeting at 8:50 P.M. tted, ,, r r /IC City Council Minutes / January 16, 2008