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Home My WebLink About03-21-2007 City Council MinutesMINUTES SARATOGA CITY COUNCIL MARCH 21, 2007 The City Council of the City of Saratoga met in Closed Session in the Administrative Conference Room at 5:30 p.m. ANNOUNCEMENT OF CLOSED SESSION ITEMS Conference With Labor Negotiators (Gov't Code 54957.6): Agency designated representatives: Barbra Powell, Assistant City Manager, Monica LaBossiere, and Human Resource Manager. Employee organization: SEA Conference With Labor Negotiators (Gov't Code 54957.6): Agency designated representative: Dave Anderson, City Manager Employee organization: SMO Conference With Labor Negotiators (Gov't Code 54957.6): Agency designated representative: Barbara Powell, Assistant City Manager Employee organization: Millman & Industrial Carpenters Local 262 Conference With Legal Counsel - Initiation of Litigation Gov't Code section 54956.9(c): (2 potential cases). The City Council of the City of Saratoga met in Open Session in the Administrative Conference Room at 6:30 p.m. to discuss City Council ListServe participation. MAYOR' S REPORT ON CLOSED SESSION Mayor Kao stated that there was no reportable information. Mayor Kao called the Regular City Council meeting to order at 7:00 p.m. and led the Pledge of Allegiance. RnT,T, CAT,T, PRESENT: Councilmembers Jill Hunter, Kathleen King, Chuck Page, Vice Mayor Ann Waltonsmith Mayor Aileen Kao, ABSENT: None ALSO Dave Anderson, City Manager PRESENT: Richard Taylor, City Attorney Cathleen Boyer, City Clerk Mary Furey, Administrative Services Director John Livingstone, Community Development Director John Cherbone, Public Works Director Michael Taylor, Interim Recreation Director REPORT OF CITY CLERK ON POSTING OF AGENDA FOR MARCH 21, 2007 Cathleen Boyer, City Clerk, reported that pursuant to Government Code Section 54954.2, the agenda for the meeting of March 21, 2007, was properly posted on March 16, 2007. ORAL COMMUNICATIONS The following people requested to speak: Cynthia Chang noted that she was representing the Los Gatos-Saratoga Joint Union High School District. Mrs. Chang read a letter from the Board indicating that the noon time swim program sponsored by DACA would no longer be available at the Saratoga High School campus. Robert Zager noted that he supported the Board's decision. Rick Waltonsmith provided three proposals in an effort to keep the noon time swim program at Saratoga High School. Citizen Ray provided an update on the Highway Safety Improvement Project. COUNCIL DIRECTION TO STAFF In regards to the swim program at Saratoga High School, Vice Mayor Waltonsmith requested that this item be agendized fore discussion. Mayor Kao noted that she would support Vice Mayor Waltonsmith's request. ANNOUNCEMENTS Barbara Powell, Assistant City Manager introduced Michael Taylor, the City's new Interim Recreation Director. Vice Mayor Waltonsmith announced two free E-Waste events. The first sponsored by Apple on April 21, 2007. The second is on April 28, 2007 sponsored by the West Valley Clean Water Program. Councilmember Hunter announced that on March 24th at 10:00 a.m. there would be a Heritage Tree Walk at Madronia Cemetery. Councilmember Page noted that if anyone had any problems or questions regarding WVC&R to please contact City staff. CEREMONIAL ITEMS 1 A. APPOINTMENT OF LIBRARY COMMISSION AND PLANNING COMMISSION MEMBERS AND OATH OF OFFICE STAFF RECOMMENDATION: Adopt resolution of appointment and administer Oath of Office. RESOLUTION: 07-014 WALTONSMITH/PAGE MOVED TO ADOPT RESOLUTION APPOINTING ONE MEMBER TO THE LIBRARY COMMISSION AND ONE MEMBER TO THE PLANNING COMMISSION. MOTION PASSED 5-0. City Council Minutes 2 March 21, 2007 1B. COMMENDATION HONORING THE WORLD JOURNAL STAFF RECOMMENDATION: Present commen anon. Mayor Kao read the commendation and presented it to a representative from the World Journal. SPECIAL PRESENTATIONS None CONSENT CALENDAR 2A. CHECK REGISTER FOR FEBRUARY 6, 2007 STAFF RECOMMENDATION: Accept check register WALTONSMITH/PAGE MOVED TO ACCEPT CHECK REGISTER FROM FEBRUARY 6 2007. MOTION PASSED 5-0. 2B. TREASURER'S REPORT FOR THE MONTH ENDED JANUARY 2007 STAFF RECOMMENDATION: Accept report. WALTONSMITH/PAGE MOVED TO ACCEPT TREASURER'S REPORT FOR THE MONTH ENDED JANUARY 2007. MOTION PASSES 5-0. 2C. RESOLUTION AMENDING COUNCIL AGENCY AND ADHOC COMMITTEE LIAISON ASSIGNMENTS STAFF RECOMMENDATION: Adopt resolution. RESOLUTION: 07-013 WALTONSMITHIPAGE MOVED TO ADOPT RESOLUTION AMENDING COUNCIL AGENCY AND ADHOC COMMITTEE LIAISON ASSIGNMENTS. MOTION PASSED 5-0. 2D. APPROVAL OF EXTENDING EXPIRED TWO PLANNING COMMISSIONERS AND TWO TRAFFIC SAFETY COMMISSIONERS TERMS TO MAY 1, 2007 STAFF RECOMMENDATION: Approve term extensions. City Council Minutes 3 March 21, 2007 WALTONSMITH/PAGE MOVE TO APPROVE EXTENDING EXPIRED TERMS OF TWO PLANNING COMMISSIONERS AND TWO TRAFFIC SAFETY COMMISSIONERS TERMS TO MAY 1, 2007. MOTION PASSED 5-0. 2E. AGREEMENT FOR MAINTENANCE OF HERITAGE ORCHARD STAFF RECOMMENDATION: Accept report approving the agreement with Matthew Novakovich for maintenance of the City's Heritage Orchard. Vice Mayor VValtonsmith requested hat this item be removed from the Consent Calendar. Council discussion in regards to making the Orchard more "people friendly" and discussed additional events, educational programs, and projects that would like to do in the Heritage Orchard. KING/PAGE MOVED TO APPROVE THE AMENDED AGREEMENT WITH MATTHEW NOVAKOVICH FOR MAINTENANCE OF THE CITY'S HERITAGE ORCHARD. MOTION PASSED 5-0. 2F. HAKONE GARDENS ADA FACILITIES UPGRADE PROJECT -NOTICE OF COMPLETION STAFF RECOMMENDATION: Accept Notice of Completion. WALTONSMITH/PAGE MOVED TO ACCEPT NOTICE OF COMPLETION FOR THE HAKONE GARDENS ADA FACILITIES UPGRADE PROJECT. MOTION PASSED 5-0. 2G. QUITO ROAD BRIDGE REPLACEMENTS NEW COOPERATIVE AGREEMENT STAFF RECOMMENDATION: Authorize the City Manager to execute a new cooperative agreement with the Town of Los Gatos and the Santa Clara Water District for the Quito Road Bridge Replacements. Staff requested that this item be removed from the agenda and continued at a later date. Consensus of the City Council to continue this item to the next meeting. City Council Minutes 4 March 21, 2007 2H. SARATOGA-SUNNYVALE ROAD REHABILITATION & OVERLAY PHASE 2 PROJECT (FEDERAL PROJECT STPL-5332-088) -FEDERAL FY 06-07 STP GRANT- EXTEND EXISTING CONTRACT WITH TOP GRADE CONSTRUCTION, INC STAFF RECOMMENDATION: Move to extend the existing Contract with Top Grade Construction, Inc to complete Saratoga-Sunnyvale Road Rehabilitation & Overlay Phase 2 Project in the amount of $570,000; Move to authorize additional work in the amount of $40,000; Adopt Budget Resolution. WALTONSMITH/PAGE MOVE TO EXTEND THE EXISTING CONTRACT WITH TOP GRADE CONSTRUCTION, INC TO COMPLETE SARATOGA-SUNNYVALE ROAD REHABILITATION ~ OVERLAY PHASE 2 PROJECT IN THE AMOUNT OF X570,000; MOVE TO AUTHORIZE ADDITIONAL WORK IN THE AMOUNT OF X40,000; ADOPT BUDGET RESOLUTION. MOTION PASSED 5-0. PUBLIC HEARINGS 3. FY 2007-08 COMMUNITY DEVELOPMENT BLOCK GRANTS (CDBG) STAFF RECOMMENDATION: Conduct public hearing; adopt resolution authoring staff to submit funding allocations to the Santa Clara County for CDBG proposals totaling $138,090. RESOLUTION: 07-015 Susanne Thomas, Associate Planner, presented staff report. Mayor Kao opened the public hearing and invited public comments. The following people requested to speak on this item: Kim Forum noted that she represented the Cupertino Community Services. Ms. Forum requested that the Council support their request for FY 07-8 CDBG un mg. Barbara Powell noted that she represented SASCC. Ms. Powell noted that the Adult Care Program provides a vital service to the community. Ms. Powell requested that the Council support SASCC requests for FY 07-08 CDBG funding. Mayor Kao closed the public hearing. City Council discussion regarding the distribution of funds. PAGE/VVALTONSMITH MOVED TO ADOPT AMENDED RESOLUTIONS AUTHORIZING THE SUBMITTAL OF PROPOSALS FOR FUNDS FROM SANTA CLARA COUNTY UNDER THE FEDERAL HOUSING AND COMMUNITY DEVELOPMENT ACT FOR FISCAL YEAR 2007/2008. MOTION PASSED 5-0. City Council Minutes 5 March 21, 2007 OLD BUSINESS None NEW BUSINESS 4. AUTHORIZATION TO ISSUE REQUEST FOR CONCEPTUAL PROPOSALS (RFCP) -NORTH CAMPUS STAFF RECOMMENDATION: Accept report and authorize issuance of RFCP for the North Campus. Barbara Powell, Assistant City Manager, presented staff report. The following person requested to speak on this item: Alan Beck noted that he wanted to revitalize the North Campus. Mr. Beck stated that he submitted his first proposal to the City in November 2006. Mr. Beck stated that he may have to look for an alternative site for his school because the City's process is taking too long. WALTONSMITH/HUNTER MOVED TO AUTHORIZE ISSUANCE OF RFCP FOR THE NORTH CAMPUS ALLOWING THE REMOVAL OR REPLACEMENT OF THE EDUCATION BUILDING AND SANCTUARY AND INDICATE IN THE RFCP THAT THE ADMINISTRATION BUILDING AND THE FELLOWSHIP HALL MUST BE RETAINED. MOTION PASSED 3-2 WITH KING AND PAGE OPPOSING. Councilmember Page noted for the record he feels that it is a shame that the RFCP will not include the removal or replacement of the Administration and Fellowship Hall. Councilmember Page noted that it will limit ideas. Councilmember King noted that she supported Councilmember Page's comments. 5. FISCAL YEAR 2006-2007 MID-YEAR OPERATING AND CAPITAL BUDGET REPORT STAFF RECOMMENDATION: Review proposed budget adjustments, and adopt resolution approving the amendments to the City's FY 2006/07 operating and capital budgets. RESOLUTION: 07-016 Mary Furey, Administrative Services Director, presented staff report. Consensus of the City Council to pull the funding for Kevin Moran Park out of the motion and vote on it separately. City Council Minutes 6 March 21, 2007 WALTONSMITH/KING MOVED TO ADOPT RESOLUTION APPROVING THE AMENDMENTS TO THE CITY' S FY 2006/07 OPERATING AND CAPITAL BUDGETS WITHOUT THE FUNDING FOR THE KEVIN MORAN PARK IMPROVEMENT PROJECT. MOTION PASSED 5-0. WALTONSMITH/KING MOVED TO APPROVE X1.1 MILLION DOLLARS TOWARDS THE KEVIN MORAN PARK IMPROVEMENT PROJECT. MOTION PASSED 4-1 WITH HUNTER OPPOSING. 6. PROPOSED MASTER FEE SCHEDULE UPDATE FOR FY 2007/2008 STAFF RECOMMENDATION: Review staff's recommendations for purposed changes to the FY 2007/2008 Master Fee Schedule and provide direction to staff on purposed fee changes. Mary Furey, Administrative Services Director, presented staff report. Mayor Kao thanked Director Furey for the report. ADHOC & AGENCY ASSIGNMENT REPORTS Mayor Kao had no reportable information. Vice Mayor Waltonsmith had no reportable information. Councilmember Page had no reportable information. Councilmember King reported the following information: Peninsula Division, League of California Cities -recently attended the annual dinner. Councilmember King noted that the City Manager of Palo Alto, Frank Benest, gave an interesting presentation on retaining employees. Prospect Road AdHoc -reiterated the fact that the City of San Jose stated that they have no finding for this project. Councilmember Hunter reported that following information: Historic Foundation - presentation on the Village's history. CITY COUNCIL ITEMS Councilmember King noted that in light of the recent accidents, she would like to City Council discussion on the crosswalk on Herriman and Lexington. Councilmember Page suggested that this item be referred to the Traffic Safety Commission's next agenda. Councilmember King supported Councilmember Page's suggestion. Vice Mayor Waltonsmith requested an update on the pocket park by Jake's Pizza. City Council Minutes '] March 21, 2007 OTHER None CITY MANAGER' S REPORT None ADJOURNMENT There being no further business Mayor Kao adj ourned the regular meeting at 10:00 p.m. and noted that Council would continue the Closed Session in the Administrative Conference Room. Respectfully submitted, Cathleen Boyer, CMC City Clerk City Council Minutes g March 21, 2007