Loading...
HomeMy WebLinkAbout11-15-2006 City Council MinutesMINUTES SARATOGA CITY COUNCIL NOVEMBER 15, 2006 Mayor Kline called the Regular City Council meeting to order at 7:00 p.m. and led the Pledge of Allegiance. ROT,T, CAT,T, PRESENT: Councilmembers Kathleen King, Nick Streit, Ann Waltonsmith, Vice Mayor Aileen Kao, Mayor Norman Kline ABSENT: None ALSO Dave Anderson, City Manager PRESENT: Richard Taylor, City Attorney Cathleen Boyer, City Clerk Sandra Sato, Interim Administrative Services Director John Livingstone, Community Development Director John Cherbone, Public Works Director Thomas Scott, Facilities Supervisor REPORT OF CITY CLERK ON POSTING OF AGENDA FOR NOVEMBER 15, 2006 Cathleen Boyer, City Clerk, reported that pursuant to Government Code Section 54954.2, the agenda for the meeting of November 15, 2006, was properly posted on November 9, 2006. ORAL COMMUNICATIONS The following person requested to speak at tonight's meeting: Citizen Ray congratulated Councilmember King on her reelection. Citizen Ray also suggested that the trees on Highway 9 be trimmed. COUNCIL DIRECTION TO STAFF None ANNOUNCEMENTS 1 A. PRESENTATION BY MARCUS BEVERLY REPRESENTING THE ASSOCIATION OF BAY AREA GOVERNMENTS (ABAG) -AWARD OF RISK MANAGEMENT GRANT STAFF RECOMMENDATION: Accept grant and adopt resolution appropriating funds. Marcus Beverly, Risk Manager from ABAG, presented the City with a $10,000 grant for completing 100% of Operational Best Practices. CEREMONIAL ITEMS 2A. PROCLAMATION DECLARING THE WEEK OF NOVEMBER 19 - NOVEMBER 25, 2006 AS "NATIONAL FAMILY WEEK" STAFF RECOMMENDATION: Present proc amation. Mayor Kline read the proclamation and presented it to members of the Saratoga Ministerial Association. 2B. COMMENDATION HONORING JILL HUNTER- OUTGOING PLANNING COMMISSIONER STAFF RECOMMENDATION: Present commen atlon. Mayor Kline read the commendation and presented it to Jill Hunter. SPECIAL PRESENTATIONS None CONSENT CALENDAR 3A. CITY COUNCIL MINUTES -SEPTEMBER 6, 2006 STAFF RECOMMENDATION: Approve minutes. Councilmember King requested that this item be removed form the Consent Calendar. Councilmember King stated that on page two, first paragraph, the architectural style Mayor Kline referred to was "Incline Village/Mountain Structure". KLINE/KING MOVED TO APPROVE MINUTES AS AMENDED FROM SEPTEMBER 6, 2006. MOTION PASSED 5-0. 3B. CITY COUNCIL MINUTES -NOVEMBER 1, 2006 STAFF RECOMMENDATION: Approve minutes. STREIT/KING MOVED TO APPROVE MINUTES FROM NOVEMBER 1, 2006. MOTION PASSED 5-0. 2 3C. CHECK REGISTER FOR OCTOBER 31, 2006 STAFF RECOMMENDATION: Accept register. STREIT/KING MOVED TO ACCEPT CHECK REGISTER FROM OCTOBER 31, 2006. MOTION PASSED 5-0. 3D. TREASURERS REPORT FOR THE MONTH ENDED SEPTEMBER 2006 STAFF RECOMMENDATION: Accept the monthly Treasurer's Report. STREIT/KING MOVED TO ACCEPT TREASURER'S REPORT FOR THE MONTH ENDED SEPTEMBER 2006. MOTION PASSED 5-0. 3E. AN ORDINANCE OF THE CITY OF SARATOGA AMENDING VARIOUS SECTIONS OF CHAPTERS 7, 9,14,15 AND 16 OF THE CITY CODE, AND ADDING SECTION 15-05.588 PROVIDING A DEFINITION OF "SETBACK AREAS" AND APPENDIX A TO CHAPTER 15. STAFF RECOMMENDATION: Waive the second reading and adopt the ordinance amending various sections of the City Code making technical revisions concerning various zoning matters as introduced at the City Council meeting of November 1, 2006. John Livingstone, Community Development Director, presented staff report. Director Livingstone provided Council with proposed changes to this ordinance. The following person requested to speak in regards to this item: Meg Giberson pointed out that code section 15-80.035 (d) has been deleted and requested that the City reconsider this decision. WALTONSMITH/KING MOVED TO ADOPT ORDINANCE OF THE CITY OF SARATOGA AMENDING VARIOUS SECTIONS OF CHAPTERS 7, 9, 14,15 AND 16 OF THE CITY CODE, AND ADDING SECTION 15-05.588 PROVIDING A DEFINITION OF "SETBACK AREAS" AND APPENDIX A TO CHAPTER 15. MOTION PASSED 5-0. 3F. FINAL ANNEXATION OF 19930 SUNSET DRIVE APN 510-26-001 AND ANNEXATION OF THE SUNSET DRIVE RIGHT-OF-WAY STAFF RECOMMENDATION: Adopt resolution approving the final annexation of parcel known as APN 510-26- 001 located at 19930 Sunset Drive and annexation of the Sunset Drive right-of way. 3 RESOLUTION: 06-090 Meg Giberson requested that this item be removed from the Consent Calendar. Mrs. Giberson noted that even though this property was not under the City's jurisdiction when the design review was done, the City still should review it. Mrs. Giberson stated that environmental issues that could affect Willow Creek should be addressed. Mrs. Giberson also noted that this project should not have been exempt from CEQA. The following people requested to speak on this item: Alan Giberson stated that the proj ect was approved with an improper drainage system. Jolie Houston, Berlinder & Cohen, stated that she represented the property owner. Ms. Houston stated that this project does qualify to be exempt from CEQA under section 1503-3. Ms. Houston noted that she objects to any allegations that he clients violated any CEQA requirements. WALTONSMITH/STREIT MOVED TO ADOPT RESOLUTION APPROVING THE FINAL ANNEXATION OF PARCEL KNOWN AS APN 510-26-001 LOCATED AT 19930 SUNSET DRIVE AND ANNEXATION OF THE SUNSET DRIVE RIGHT-OF-WAY. MOTION PASSED 5-0. 3 G. HAYMEADOW DRIVE SUBDRAIN REPAIR -NOTICE OF COMPLETION STAFF RECOMMENDATION: Move to accept the Haymeadow Drive Subdrain Repair as complete and authorize staff to record the Notice of Completion for the construction contract. STREIT/KING MOVED TO ACCEPT THE HAYMEADOW DRIVE SUBDRAIN REPAIR AS COMPLETE AND AUTHORIZE STAFF TO RECORD THE NOTICE OF COMPLETION FOR THE CONSTRUCTION CONTRACT. MOTION PASSED 5-0. 3H. UPDATE LIST OF STREETS RECEIVING STREET SWEEPING SERVICE STAFF RECOMMENDATION: Adopt resolution. RESOLUTION: 06-101 Councilmember King requested that this item be removed from the Consent Calendar. Councilmember King asked if the updated list includes Saratoga-Sunnyvale Road. 4 John Cherbone, Public Works Director, responded that Saratoga-Sunnyvale Road would be swept once per month. KING/WALTONSMITH MOVED TO ADOPT RESOLUTION UPDATING THE LIST OF STREET SWEEPING SERVICE. MOTION PASSED 5-0. 3I. AUTHORIZATION TO PURCHASE THREE (3) CHEVROLET SILVERADOS AND ONE (1) CHEVROLET COLORADO IN THE AMOUNT OF $72,000 AND DECLARATION OF SURPLUS OF PROPERTIES AND AUTHORIZATION OF DISPOSAL STAFF RECOMMENDATION: 1. Move to authorize the purchase of (3) three 2007 Chevrolet Silverados, (1) one Chevrolet Colorado from various vendors in the amount of $72,000.00. 2. Move to declare the following vehicles as surplus and authorize their disposal (l.) Chevy 35001-ton--vehicle # 82 (2.) GMC Sonoma--vehicle # 83 (3.) Ford --F-150--vehicle # 94. STREIT/KING MOVE TO AUTHORIZE THE PURCHASE OF (3) THREE 2007 CHEVROLET SILVERADOS, (1) ONE CHEVROLET COLORADO FROM VARIOUS VENDORS IN THE AMOUNT OF X72,000.00; MOVE TO DECLARE THE FOLLOWING VEHICLES AS SURPLUS AND AUTHORIZE THEIR DISPOSAL (1.) CHEVY 3500 1-TON--VEHICLE # 82 (2.) GMC SONOMA--VEHICLE # 83 (3.) FORD --F-150--VEHICLE # 94. MOTION PASSED 5-0. 3J. APPROVAL OF CONTRACT WITH MG CONSTRUCTION & ENGINEERING INC. FOR REPAIRS AT THE BOOK-GO-ROUND LOCATED AT 14410 OAK STREET STAFF RECOMMENDATION: 1. Approve agreement in the amount of $22,193.45 and authorize City Manager to execute the same. STREIT/KING MOVED TO APPROVE AGREEMENT IN THE AMOUNT OF X22,193.45 AND AUTHORIZE CITY MANAGER TO EXECUTE THE SAME. MOTION PASSED 5-0. 3K. AMENDMENT TO RESOLUTION 06-072 REGARDING ANNEXATION OF TWO COUNTY ISLANDS STAFF RECOMMENDATION: Adopt resolution amending Resolution 06-072 to allow for continued provisions of street lighting to certain properties in the Hidden Hill Road Area by the Santa Clara County Lighting Service Area. RESOLUTION: 06-087 Councilmember King requested that this item be removed from the Consent Calendar. 5 Councilmember King stated that after talking to a few of the property owners who were annexed, they City should schedule a special meeting to welcome to welcome them to Saratoga. Councilmember King suggested that the County should be invited to the meeting because this process is new to them too. KING/WALTONSMITH MOVED TO ADOPT RESOLUTION AMENDING RESOLUTION 06-072 TO ALLOW FOR CONTINUED PROVISIONS OF STREET LIGHTING TO CERTAIN PROPERTIES IN THE HIDDEN HILL ROAD AREA BY THE SANTA CLARA COUNTY LIGHTING SERVICE AREA. MOTION 5-0. 3L. LANDSCAPE MAINTENANCE CONTRACT FOR MEDIANS AND LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT ZONES STAFF RECOMMENDATION: Approve atwo-year contract with Gachina Landscape Maintenance for monthly landscape maintenance services in the amount of $119,580 per year and authorize City Manager to execute the same. STREIT/KING MOVED TOAPPROVE ATWO-YEAR CONTRACT WITH GACHINA LANDSCAPE MAINTENANCE FOR MONTHLY LANDSCAPE MAINTENANCE SERVICES IN THE AMOUNT OF X119,580 PER YEAR AND AUTHORIZE CITY MANAGER TO EXECUTE THE SAME. MOTION PASSED 5-0. PUBLIC HEARINGS None OLD BUSINESS 4. COUNCILMEMBER -PAID HEALTH BENEFITS STAFF RECOMMENDATION: Accept report and direct staff accordingly. RESOLUTION: 06-089 Barbara Powell, Assistant City Manager, presented staff report. KING/WALTONSMITH MOVED TO APPROVE OPTION 2 AND ADOPT RESOLUTION ELECTING TO BE SUBJECT TO PUBLIC EMPLOYEES' MEDICAL AND HOSPITAL CARE ACT ONLY WITH RESPECT TO MEMBERS OF A SPECIFIC EMPLOYEE ORGANIZATION AND FIXING THE EMPLOYER'S CONTRIBUTION FOR EMPLOYEES AND THE EMPLOYER'S CONTRIBUTION FOR RETIREES AT DIFFERENT AMOUNTS. MOTION PASSED 5-0. 6 5. PROSPECT ROAD MEDIAN IMPROVEMENTS STAFF RECOMMENDATION: 1. Accept report and provide direction to staff. 2. Form Council Ad Hoc to work with the City of San Jose. 3. Adopt Budget Resolution amending FY 2006/07 budget. RESOLUTION: 06-092 John Cherbone, Public Works Director, presented staff report. The following people requested to speak on this item: Fran Colletti noted that this is the only gateway to the City that is not nicely landscaped. Mrs. Colletti stated that this area is unsafe for pedestrians. Mary Robertson encouraged the Council to move forward with this project. Mrs. Robertson stated that most maj or boarders throughout the City have landscaping and it would help improve the safety around the North Campus. Marty Goldberg stated that he supported this project. Madelyn Isaacs noted that she represented Congregation Beth David. Ms. Isaacs noted that the Congregation was in favor of the project. Ms. Isaacs noted that many cars use their parking lot as a cut through. Elaine Clabeaux noted that she supported the project. Tom noted that he was a resident from the San Jose side of Prospect Avenue. Tom noted that he supported the project. Ray Muzzy noted that he was a resident from San Jose and supported the project. WALTONSMITH/KING MOVED TO APPOINT COUNCILMEMBER KING AND COUNCILMEMBER WALTONSMITH TO AN ADHOC COMMITTEE; ALLOCATE 550,000 TO COVER THE FULL COST OF THE MEDIAN MASTER PLAN; DIRECT THE AD HOC COMMITTEE TO MET WITH SAN JOSE CITY COUNCILMEMBER PETE CONSTANCE; DIRECT ADHOC COMMITTEE TO RETURN TO COUNCIL IN ORDER TO SPEND THE 550,000. MOTION PASSED 5-0. Consensus of the City Council to move item #9 before item #6. NEW BUSINESS 9. AT~T VIDEO SERVICE AGREEMENT STAFF RECOMMENDATION: Approve agreement and authorize City Manager to execute the same. RESOLUTION: 06-088 7 Dave Anderson, City Manager, presented staff report. The following person requested to speak on this item: Leon Beachman, Director, External Affairs/AT&T, thanked City Manager Anderson and City Attorney Taylor for their help with this agreement. Mr. Beachman briefly explained the proposed agreement. WALTONSMITH/STREIT MOVED TO ADOPT RESOLUTION AUTHORIZING AN AGREEMENT WITH AT&T TO PROVIDE VIDEO SERVICES. MOTION PASSED 5-0. 6. RENEWAL OF PARK USER AGREEMENT STAFF RECOMMENDATION: Approve Renewal of Use Agreements with AYSO, Saratoga Little League, Quito Little League, CYSA (De Anza Force), and Saratoga Pony for the use of Saratoga City Parks for Organized Sport Use and authorize the City Manager to execute the same. John Cherbone, Public Works Director, presented staff report. The following people requested to speak on this item: Marty Goldberg requested that the City take a comprehensive overview of all the fields and field use in the City. Howard Miller explained that AYSO is now using a web based system to communicate with parents. WALTONSMITH/KING MOVED TO APPROVE RENEWAL OF USE AGREEMENTS AS AMENDED WITH AYSO, SARATOGA LITTLE LEAGUE, QUITO LITTLE LEAGUE, CYSA (DE ANZA FORCE), AND SARATOGA PONY FOR THE USE OF SARATOGA CITY PARKS FOR ORGANIZED SPORT USE AS AMENDED AND AUTHORIZE THE CITY MANAGER TO EXECUTE THE SAME. MOTION PASSED 5-0. 7. APPROVAL OF AGREEMENT WITH SUNGARD HTE, INC FOR FINANCIAL SOFTWARE STAFF RECOMMENDATION: Approve agreement and authorize the City Manager to execute the same. Sandra Sato, Interim Administrative Services Director, presented staff report. WALTONSMITH/STREIT MOVED TO APPROVE AGREEMENT WITH SUNGUARD HTE AND AUTHORIZE THE CITY MANAGER TO EXECUTE THE SAME. MOTION PASSED 5-0. 8 8. APPROVAL OF HAKONE MASTER PLAN STAFF RECOMMENDATION: Approve Master Plan. John Cherbone, Public Works Director, presented staff report. The following person requested to speak on this item: Lon Saavedra, Hakone Foundation Executive Director, pointed out that there were four Hakone Foundation Trustees were present this evening. Executive Director Saavedra thanked that Council for their continued support and noted that this City Council saved Hakone for many generations to enjoy. KING/STREIT MOVED TO APPROVE THE CONCEPTUAL MASTER PLAN AT HAKONE. MOTION PASSED 5-0. ADHOC & AGENCY ASSIGNMENT REPORTS No reportable information. CITY COUNCIL ITEMS Councilmember King asked when the ordinance regarding signs in City parks would be agen ize . City Attorney Taylor responded that it was scheduled for December 20, 2006. Councilmember King announced the Cities Association holiday party on December 14, 2006. Councilmember Waltonsmith stated noted that flood season is approaching and announced that if residents need more information go to www.valleYwater.or~. CITY MANAGER' S REPORT City Manager Anderson thanked Mayor Kline and Councilmember Streit for their service on the Council. ADJOURNMENT There being no further business Mayor Kline adj ourned the regular meeting at 9:40 p.m. Respectfully submitted, Cathleen Boyer, CMC City Clerk 9