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HomeMy WebLinkAboutCity Council Resolution 08-009RESOLUTION N0.08-009 POLICY PERTAINING TO NAMING CITY-OWNED LAND AND FACILITIES WHEREAS, the City Council of the City of Saratoga desires to establish a policy to establish criteria and procedures for the naming and renaming of City-owned land, facilities and portion of facilities (e.g. rooms, fields, etc.); and WHEREAS, the policy would pertain to all City-owned lands, facilities and portions of facilities with the exception of City streets, which is managed by the City's Community Development Department under a separate set of policies and procedures; NOW, THEREFORE, BE TT RESOLVED by the City Council of the City of Saratoga, State of California, that a policy pertaining to Naming City-owned Land and Facilities is hereby established as follows: NAMING CITY-OWNED LAND AND FACILITIES I. PURPOSE The intent of this policy is to establish criteria and procedures for the naming and renaming of City-owned land and facilities. II. OVERVIEW 1. This policy provides a mechanism for citizens to suggest names they believe should be considered for new City facilities, lands and/or portions of facilities (e.g. rooms, fields, etc.) and for the renaming of existing facilities, lands and/or portions of facilities (e.g. rooms, fields, etc.). 2. This policy pertains to all City-owned lands and facilities with the exception of City streets. The naming of streets is managed by the City's Community Development Department under a separate set of policies and procedures. III. GENERAL POLICIES The City Council shall have the authority to name and rename City-owned lands and facilities. NOTE: The City has a separate "Tree and Bench Dedication" Program. Information about this program can be found on the City's website (currently located at http://www.saratoga.ca.us/pdf/treebenchapplicationl.pdf), or by contacting the City Clerk. 2. The donation of land(s), facility(ies), or funds for the acquisition, renovation or maintenance of land(s) or facilities, shall not constitute an obligation by the City to name the land(s) and/or facility(ies) or any portion thereof after an individual, family or organization. 3. The cost of plaques, monuments and/or replacement of signs resulting from naming or renaming of City-owned facilities, lands and/or portions of facilities will be borne by the individual, group or organization sponsoring the request. An exception to this policy may be made by the City Council in the case of economic hardship and if there are City funds available to cover the costs. IV. NAMING CRITERIA 1. The following criteria shall be used in selecting an appropriate name for City-owned lands and facilities: a. The name should, if possible, include or preserve the geographic, environmental (relating to natural or physical features), historic or landmark connotation of particular significance to the area in which the land or facility is located, or for the City as a whole. Either connotation is equally valid. b. Consideration may be given to naming aCity-owned land or facility after an individual, family or organization when the land, facility, or the money for its purchase, construction, renovation or maintenance was donated by the individual, family or organization. c. Consideration may also be given to naming aCity-owned land or facility after an individual, family or organization when warranted by some in-kind contribution or service which is deemed to be of major and lasting significance to the purchase of the piece of land, facility, or the planning, development, construction, renovation or maintenance of a facility. d. City-owned land(s) and/or park(s) may be named for benefactor organizations, groups or businesses. e. City-owned land(s) or facility(ies) may not be named after a seated elected or appointed official. £ City-owned land(s) or facility(ies) may be named after an employee, or former employee of the City of Saratoga if three (3) or more of the following criteria are met: ^ The employee's contributions were over and above the normal duties required by his/herjob; ^ The employee had a positive impact on the past and future development of programs or facilities in the City of Saratoga; ^ The employee made significant volunteer contributions to the community outside the scope of his/her job; ^ The employee had exceptionally long tenure with the City of Saratoga (i.e. over 25 years); ^ There is significant public support for a memorial to the employee on the occasion of his/her death or retirement. V. POLICY & CRITERIA REGARDING RENAMING 1. Existing place names are deemed to have historic recognition. City policy is to retain the name of any existing land(s) and/or facility(ies) particularly when the name has City or regional significance. The City Council may consider renaming the facility if there are compelling reasons to do so, including, but not limited to when a facility has reached the end of its normal lifespan. 2. The following criteria shall be used in renaming City-owned lands and facilities: a. The individual, family or organization has made lasting and significant contributions to the protection of natural or cultural resources of the City; or b. The individual, family or organization has made substantial contributions to the betterment of a specific facility or park consistent with the established standards for the facility; or c. The individual, family or organization has made substantial contributions to the advancement of commensurate types of recreational opportunities within the City. VI. PROCEDURE FOR NAMING & RENAMING OF CITY-OWNED LAND(S) OR FACILITY(IES) 1. A request to name or rename aCity-owned land or facility shall be made in writing on the standard application form attached to this policy. 2. The application will be reviewed for completeness by staff in the City's Recreation (and Facilities) Department and forwarded to the Mayor. 3. The Mayor will designate an appropriate City Commission to review the application and make a recommendation to the City Council. 4. The City Council shall have final approval of naming and renaming recommendations. The above and foregoing resolution was approved and adopted by the City Council of the City of Saratoga on the 20th day of February 2008 by the following vote: AYES: Councilmembers Jill Hunter, Kathleen King, Aileen Kao Vice Chuck Page, Mayor Ann Waltonsmith NOES: None ABSTAIN: None ABSENT: None ~ ~ Ann Waltonsmith, Mayor CITY OF SARATOGA APPLICATION FOR NAMING OR RENAMING CITY-OWNED LAND(S) OR FACILITY(IES) Applicant's Contact Information: Name: Address: E-mail: Phone: Naming/ Renaming Information for City-owned Land or Facility: Suggested Name: Location of Site or Facility: Is the proposed name for only a portion of the site or facility? If yes, please indicate portion suggested for naming/ renaming: O Yes ~ No To name or rename aCity-owned site or facility, certain criteria must be met. Please indicate below which criteria will be met for the proposed name: Sites or Facilities that 1?O NOT Currently Have a Name Criteria for naming (please check all that apply): ^ The name preserves the geographic, environmental (relating to natural or physical features), historic or landmark connotation of particular significance to the area in which the land or facility is located, or for the City as a whole. ^ The land, facility, or the money for its purchase, construction, renovation or maintenance was donated by the individual, family or organization. ^ An in-kind contribution or service of major and lasting significance was made to the acquisition of the land, facility, or the planning, development, construction, renovation or maintenance of a facility. ^ The name recognizes a benefactor organization, group or business that contributed to the site or facility. ^ The name recognizes a current or former employee who has: (check at least 3 criteria below) ^ Made contributions over and above the normal duties required by his/her job; ^ Had a positive impact on the past and future development of programs or facilities in the City of Saratoga; ^ Made significant volunteer contributions to the community outside the scope of his/her job; ^ Had exceptionally long tenure with the City of Saratoga (i.e. over 25 years); ^ Significant public support for a memorial to the employee on the occasion of his/her death or retirement. Sites or Facilities that Currently Have a Name Criteria for naming (please check all that apply): ^ The individual, family or organization has made lasting and significant contributions to the protection of natural or cultural resources of the City. ^ The individual, family or organization has made substantial contributions to the betterment of a specific facility or park consistent with the established standards for the facility. ^ The individual, family or organization has made substantial contributions to the advancement of commensurate types of recreational opportunities within the City. For all facilities, please provide a detailed explanation that supports the criteria for which you are requesting naming or renaming of the site or facility for this individual, family or organization: (If needed, please attach additional pages in order to provide a thorough discussion of the merits of your request.) PLEASE NOTE: 1. The City Council may consider renaming a facility if there are compelling reasons to do so, including, but not limited to when a facility has reached the end of its normal lifespan. 2. The cost of plaques, monuments and/or replacement of signs resulting from naming or renaming of City-owned facilities, lands and/or portions of facilities will be borne by the individual, group or organization sponsoring the request. An exception to this policy may be made by the City Council in the case of economic hardship and if there are City funds available to cover the costs. City of Saratoea Use Onlv: Date Received: Date Scheduled for Review by Commission: