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HomeMy WebLinkAbout04-03-2002 City Council MinutesMINUTES SARATOGA CITY COUNCIL APRIL 3, 2002 The City Council of the City of Saratoga met in Closed Session, Administrative Conference Room. 13777 Fruitvale Avenue at 5:30 p.m. Conference With Legal Counsel -Existing Litigation (2case): (Government Code section 54956.9(a)) Name of case: Sazatoga Fire Protection District v. City of Sazatoga (Santa Claza County Superior Court No. CV-803540) Name of case: Tsung-Chin Wu, Yuh-Ning Chen v. Parker Ranch Homeowners Association (Santa Clara County Superior Court No. CV-707015) Conference With Real Property Negotiators (Section 5496.8): Property: 19848 Prospect Road Agency negotiator: Dave Anderson, City Manager Negotiating parties: Grace Methodist Church Under negotiation: Instructions to negotiate regazding price and terms for purchase of real property. MAYOR'S REPORT ON CLOSED SESSION- 7:00 o.m. Mayor Streit reported there was Council discussion but no action was taken. Mayor Streit called the Regular City Council meeting to order at 7:00 n.m. and requested Evan Baker, Vice Mayor, to lead the Pledge of Allegiance. Mayor Streit requested a moment of silence to honor the late Burton Brazil, founding Mayor of the City of Saratoga. ROLL CALL PRESENT: Councilmembers Stan Bogosian, John Mehaffey, Ann Waltonsmith, Vice Mayor Evan Baker, Mayor Nick Streit ABSENT: None ALSO PRESENT: Dave Anderson, City Manager Lorie Tinfow, Assistant City Manager Richard Taylor, City Attorney Cathleen Boyer, City Clerk Jesse Baloca, Administrative Services Director . John Cherbone, Director of Public Works Tom Sullivan, Community Development Director City Council Minutes 1 April 3, 2002 REPORT OF CITY CLERK ON POSTING OF AGENDA FOR APRIL 3, 2002 Cathleen Boyer, City Clerk, reported that-pursuant to Government Code Section 54954.2, the agenda for the meeting of March 28, 2002 was properly posted on March 1, 2002. COMMUNICATIONS FROM COMMISSIONS & PUBLIC ORAL COMMUNICATIONS The following people requested to speak at tonight's meeting: Ed Fazrell, 20877 Kittridge Road, discussed the different appeals that the Council has received in regards to the proposed station by the Fire Commissioners, Federated Church, Fire District, and the vazious neighborhoods. Don Whetstone, 14769 Vickery Avenue, noted that he is disappointed with the way things have worked out with the AdHoc Committee's efforts to develop plans for a Public Safety Center. Mr. Whetstone stated that he feels the Fire District destroyed the process. Mr. Whetstone discussed the current design of the fire Station, noting that the Fire District would end with only five pazking spaces. David Dolloff, 20685 Sigal Drive, noted that he is the Chair for the F.A.C.T. Committee. Mr. Dolloff noted that he has spent many hours participating on the AdHoc Committee. Mr. Dolloff noted that he feels the best place for a new fire station is on the Contempo property. Mr. Dolloff noted that the Fire District's azchitect has told him that the District does not have enough money to complete the project. Mr. Dolloff stated that he does not know what happened to the bond money. John Keenan, 22215 Mt. Eden Road, suggested that the City of Saratoga should consider approaching LAFCO to take over the fire protection. COMMUNICATIONS FROM BOARDS AND COMMISSIONS None WRITTEN COMMUNICATIONS None COUNCIL DIItECTION TO STAFF Ciry Council Minutes 2 Apri13, 2002 CEREMONIAL ITEMS IA. PROCLAMATION DECLARING THE MONTH OF NNE "SCLERODERMA AWARENESS MONTH: APRII. 21-27 "VOLUNTEER APPRECIATION WEEK" STAFF RECOMMENDATION: Read proclamation. 1 B. COMMENDATION FOR TERI BARON -OUTGOING TRAII,S SUBCOMMITTEE MEMBER STAFF RECOMMENDATION: Present commendation. Mayor Streit read and presented the commendation to Teri Baron. 1 C. APPOINTMENT AND OATH OF OFFICE OF PUBLIC SAFETY COMMISSION MEMBERS JIM SCHINDLER AND ISABELLE TANNENBAUM STAFF RECOMMENDATION: Adopt resolution. TITLE OF RESOLUTION: 02-022 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA APPOINTING TWO MEMBERS TO THE PUBLIC SAFETY COMMISSION MOVED TO ADOPT RESOLUTION APPOINTING JIM SCHINDLER AND ISABELLE TANNENBAUM TO THE PUBLIC SAFETY COMMISSION. MOTION PASSED 5-0. Cathleen Boyer, City Clerk, administered the Oath of Office to Isabelle Tannenbaum and Jim Schindler. CONSENT CALENDAR 2A. APPROVE COUNCIL MEETING MINUTES REGULAR MEETING -FEBRUARY 6, 2002 STAFF RECOMMENDATION: Approve minutes. BAKER/1VIEHAFFEY MOVED TO APPROVE COUNCIL MEETING MINUTES FROM FEBRUARY 6.2002. MOTION PASSED 5-0. - ~~..J Ciry Council Minutes 3 Apri13, 2002 2B. APPROVE COUNCIL MEETING MINUTES REGULAR MEETING -MARCH 6, 2002 STAFF RECOMMENDATION: Approve minutes. BAKER/MEHAFFEY MOVED TO APPROVE COUNCIL MEETING MINUTES FROM MARCH 6, 2002. MOTION PASSED 5-0. 2C. REVIEW OF CHECK REGISTER STAFF RECOMMENDATION: Approve check register. BAKER/MEHAFFEY MOVED TO APPROVE THE CHECK REGISTER. MOTION PASSED 5-0. 2D. REVIEW PLANNING COMMISSION ACTION MINUTES - MARCH 27, 2002 STAFF RECOMMENDATION: Note and file. BAKER/MEHAFFEY MOVED TO NOTE AND FII,E ACTION MINUTES FROM MARCH 27, 2002. MOTION PASSED 5-0. 2E. CLAIM OF MARILYN DENIKE; CLAIM NO. GL-053661 STAFF RECOMMENDATION: Authorize ABAG to settle claim. Councilmember Bogosian requested that Item 2E be pulled from the Consent Calendar. Councilmember Bogosian asked if the damage to the vehicle was due to a construction project in the pazking lot. Cathleen Boyer, City Clerk, responded construction was not the problem, a piece of rebar that holds the cement bumper in the ground came up, which when the claimant backed out of the pazking stall the rebaz hooked to the car's bumper. BOGOSIAN/WALTONSMITH MOVED TO AUTHORIZE ABAG TO SETTLE CLAIM OF MARH..YN DENIICE. MOTION PASSED 5-0. City Council Minutes Apri13,3002 2F. VESSING ROAD IMPROVEMENTS -NOTICE OF COMPLETION STAFF RECOMMENDATION: Accept notice. BAKER/MEHAFFEY MOVE TO ACCEPT NOTICE OF COMPLETION MOTION PASSED 5-0. 2G PAVEMENT MANAGEMENT PROGRAM -NOTICE OF COMPLETION STAFF RECOMMENDATION: Accept notice. BAKER/ MEHAFFEY MOVE TO ACCEPT NOTICE OF COMPLETION MOTION PASSED 5-0. OLD BUSINESS ALTERNATIVES FOR DECORATIVE LIGHTING GUIDELINES FOR VILLAGE BUSINESS DISTRICT STAFF RECOMMENDATION: Accept report and direct staff accordingly. Danielle Surdin, Economic Development Coordinator, presented staff report. Coordinator Surdin explained that on October 4, 2001, Council authorized staff to purchase and install energy-efficient decorative lighting in the village business district. Council directed staff survey neazby cities that offer similar decorative lighting in their business districts to help formulate the hours of usage and guidelines. Coordinator Surdin reminded Council that in November 2001, the City hosted its first tree lighting ceremony in collaboration with the Village Merchant open House to kick off the holiday season. Coordinator Surdin noted that as of February 2002, the City has received several letters from merchants including the Saratoga Business Development Council (SBDC) requesting an expansion of the downtown tree lighting program. In regazds to last year's energy crisis, Coordinator Surdin explained that any decorative lighting would be curtailed and discontinued in case of a stage 2 or 3 energy emergency. Coordinator Surdin stated that the following cities use decorative lighting in their downtown shopping district year round from sunset until 11:00 p.m. daily. The Town of Los Gatos utilizes decrative holiday lighting in their downtown shopping district beginning in November through February, year round lighting exists in their main plaza. Ciry Council Minu[es 5 Apri13, 2002 Coordinator Surdin stated that three alternatives were before the Council: • Alternative 1 o Seasonal lighting only o Seven days a week, six hours per night (5:00 p.m.-11:00 p.m.) o Fiscal Impact - $900.00 Alternative 2 o Yeaz round decorative lighting during the three most active evenings each week o Thursday -Saturday four hours per night (sunset -11:00 p.m.) o Fiscal Impact - $175.00 Alternative 3 o Year round decorative lighting, o Seven days a week 4-6 hours per night (Sunset- 11:00 p.m.) o Fiscal Impart - $7,200 Coordinator Surdin noted that in addition to the electrical costs other fiscal impacts such as on going maintenance contract with the lighting vendor as well as replacement of damaged lights would have to be considered. Donna Collins, 14519 Big Basin Way, has been in Sazatoga for almost ten yeazs. Ms. Collins noted that she is the one who first started hanging up decorative lights. Ms. Collins noted that the lights attract potential patrons to the Village. Councilmember Bogosian asked Ms. Collins if her store was open during the evenings. Ms. Collins responded that she is not open during the evening, but in her opinion patrons to the Village aze more inclined to walk up and down the Village if the lights were on. Ms. Collins stated that patrons walking might look in her window and come back another day to shop in her store. Bill Cooper, 14503 Big Basin Way, stated that the lights aze a great addition to the Village. Mr. Cooper encouraged the City Council to approve turning the lights on for a few hours during the busiest nights. Mr. Cooper noted that the lights encourage visitors to browse through downtown. Mayor Streit asked Mr. Cooper if he felt Thursday, Friday and Saturday nights were sufficient. Mr. Cooper responded that those were the busiest nights in the Village. Councilmember Mehaffey noted that he is the liaison for the Sazatoga Business --- Development Council (SBDC) whom all 100% support the lights on the weekend. Councilmember Mehaffey noted that he supports Alternative #2. Councilmember Mehaffey noted that $2,100 is not excessive. City Council Minutes ( Apri13, 2002 Councilmember Waltonsmith noted that she is apprehensive of approving any of the alternatives without asking the property owners. _ Councilmember Bogosian noted that he feels that the lights were appropriate during the holiday season, but he feels the novelty would weaz off if they were on all yeaz. Councilmember Bogosian noted he would support extending the holiday lights into February, but any longer he feels would look garish. Councilmember Bogosian noted that he disagrees that the lights are needed for safety purposes. 4. Vice Mayor Baker stated that he disagrees with Councilmember Bogosian's comments, he feels the lights add ambiance and makes the Village look magical. Vice Mayor Baker noted that with the endorsement from the property owners he would support Alternative 2. Mayor Streit noted that he concurred with Vice Mayor Baker and supports Alternative 2. Mayor Streit noted that if the merchants and/or property owners want to pay for the lights to be on seven days a week he would support it. Vice Mayor Baker noted that the lights would be turned off if there were another power crisis. Councilmember Mehaffey noted that he also supports Alternative 2. In regazds to Councilmember Bogosian's comments, Councilmember Mehaffey stated that the power crisis is over and all of the merchants support the lights. Consensus of the City Council to contact the property owners for their support and implement Alternative 2. Councilmember Waltonsmith and Councilmember Bogosain do not support Alternative 2. SARATOGA LIBRARY UPDATE STAFF RECOMMENDATION: Informational only. Lorie Tinfow, Assistant City Manager, presented staff report. Assistant City Manager Tinfow gave a brief background on the $15 million dollar bond the voters of Saratoga approved on March 2000 to renovate the Saratoga Library. Assistant Manager Tinfow pointed out the Council set aside $500,000 as a "buffer" to help assure that the final library cost would not exceed the available bond funds. Assistant City Manager Tinfow explained that staff is working with Gilbane Building Company to manage the library construction project. Weekiy meetings are held at the site to discuss scheduling, project milestones, and possible problems. Every two weeks, a stakeholders construction meeting is held. The Citizen's Oversight Committee meets monthly and oversees the library-budget to make sure funds aze being spent in accordance with the requirements of the bond measure. City Council Minutes '7 Apri13, 2002 Assistant City Manager Tinfow pointed out that currently the Library project stands at $14,127,934 for all contracts and known costs. A balance of $372,066 for change orders remains in the original budget. The $500,000 buffer remains for additional library construction if needed. In conclusion Assistant City Manager Tinfow explained that the Library project remains on budget and construction is estimated to be complete by February 28, 2003. Councilmember Bogosian stated that he recently had the opportunity to tour the library site. Councilmember Bogosian noted that he was impressed on how clean the library site was. Councilmember Mehaffey stated that it was his suggestion to put this on the agenda. Councilmember Mehaffey reiterated that all the volunteers involved with this project are doing a great job. Councilmember Mehaffey commended Assistant City Manager Tinfow on doing a greatjob managing the project. Vice Mayor Baker stated that the Library would not go over $1 S million dollars. Vice Mayor Baker noted that the City is going to get a great library. Marcia Manzo, 20477 Walnut Avenue, noted that the temporary library checks out over 60,000 volumes of books a month. Ms. Manzo noted that Gilbane informed her that there would have been no way the library could have stayed opened during construction. Bill McDonald, 15201 Montalvo, stated that he was representing the Friends of the Library. Mr. McDonald noted that the Friend's would soon be starting their fundraising efforts to buy furniture and extended volume of books for the library. Mr. McDonald noted that he is happy to hear the library's budget is on target and will be great when it is done. Councilmember Mehaffey requested that the City present a commendation to the Friends of the Library supporting their fundraising efforts. Censuses of the Council to present the Friends with a commendation supporting their fundraising efforts. AMENDMENT TO THE HERITAGE ORCHARD MASTER PLAN STAFF RECOMMENDATION: Adopt resolutions and authorize execution of contract with tree moving service. TITLE OF RESOLUTION: 02-020 RESOLUTION OF THE CITY COUNCIL AMENDING THE FY 2001-2002 BUDGET FOR AN APPROPRIATION OF $6,400 FOR TREE REMOVAL AND TRANSPLANT SERVICES AT THE HERITAGE ORCHARD City Council Minutes g Apri13, 2002 TITLE OF RESOLUTION: 02-021 RESOLUTION OF THE CITY COUNCIL AMENDING THE HERITAGE ORCHARD MASTER PLAN TO ALLOW THE REMOVAL OF NON- ORCHARD TREES John Livingstone, Associate Planner, presented staff report. Planner Livingstone explained that at the March 6, 2002 City Council meeting staff prepared a report requesting direction on the disposition of the non-orchard trees in the Heritage Orchard. At the meeting, Council directed staff to amend the Phase II Orchazd Restoration CIP Project budget and the Heritage Orchazd Master Plan to remove the trees. Planner Livingstone noted that staff investigated options to have the Oak trees moved or sold. A tree mover was contacted and explained that most of the trees aze too large to move and have structural problems, which prohibit moving them. One tree close to Fruitvale Avenue could be moved at a cost of approximately $20,000. Planner Livingstone explained that staff is recommending that this tree be transplanted to the entrance of the City as part of the Gateway Project. The Heritage Preservation is recommending that the remaining trees be removed. Planner Livingstone noted that the lowest bid for the tree removal project was submitted by Ian Geddes Tree Care Inc. for $3,450. The bid for moving and replanting the five small Oak trees is $500 a tree. The total cost of this project is $6,400. Councilmember Bogosian asked why the City is taking out the orange tree, there is nothing wrong with it and produces good fruit. A discussion took place amongst the Council in regards to the orange tree and a consensus was reached to keep it. Consensus of the Council to keep trees 1-3 and replant them and remove trees 4-9. WALTONSMITHBOGOSIAN MOVED TO ADOPT RESOLUTION AMENDING THE FY 2001-2002 BUDGET OF $6,400 FOR TREE REMOVAL AND TRANSPLANT SERVICES AT THE HERITAGE ORCHARD. MOTION PASSED 5-0. BOGOSIAN/WALTONSMITH MOVED TO ADOPT RESOLUTION AMENDING THE HERITAGE ORCHARD MASTER PLAN TO ALLOW PASSED 5-0. Councilmember Bogosain commended Planner Livingstone for a job well done on pulling this report together in such a short amount of time. - City Council Minutes 9 Apri13, 2002 I`~ LJ 6. UPDATE ON MAIL/IDENTITY THEFT STAFF RECOMMENDATION: Informational only. Captain Dennis Bacon, SCC Sheriff's Department, presented staff report. Captain Bacon reported that Sazatoga has experienced an increase in the number of mail thefts from residential mailboxes. There have been 22 thefts of mail from mailboxes from October 1, 2002 to Mazch 28, 2002. Captain Bacon explained that there are dual roles in the investigation of mail theft. The theft of mail itself is a federal offense and is investigated by the U.S. Postal Service. Any subsequent crimes committed as a result of the theft of mail such as fraud, illegal use of credit cards, or identity theft, are investigated by the Sheriff s Office. Captain Bacon explained the crime analysis as follows: Most crimes occurred on Mondays and Fridays in the late morning /early afternoon hours between 11:00 a.m. and 2:00 p.m. The greatest number of thefts occurred in the area bounded by Highway 85, Prospect, and Sazatoga Avenues, and in the Sobey/Quito Roads azea Suspect (s) took outgoing checks and incoming credit cards and credit cazd statements Captain Bacon explained that the Sheriff s Department instituted amulti-pronged approach in their attempt to prevent the thefts from occurring as well as apprehend the person(s) responsible for these crimes. Captain Bacon explained their efforts: • Increased patrols of residential neighborhoods in the target areas to include more frequent stops and identification of suspicious persons • Issuance of a press release to the local news media describing the methods used by the suspects along with crime prevention information • Coordination of efforts with the U.S. Postal Service to include meetings with the Saratoga Postmaster and sharing of information with Postal Inspectors • Providing to all letter cazriers the direct telephone number to County Communications/Sazatoga Sheriff's Oflice dispatchers to allow quick reporting of suspicious person and vehicles via cellulaz phones • Conducting several Neighborhood Watch meetings with the additional identity theft information to the presentation • Posting of identity theft information on the Sheriff's Office West Valley Patrol website l_.J • The in-progress development of a citywide mailer to all residents regarding mail and identity theft prevention as well as plans for an informational town meeting for residents City Council Minutes 10 Apri13, X002 Captain Bacon pointed out that the U.S. postal Inspectors have made two arrests in recent months in San Jose and in Santa Cruz County in which numerous mailings to and from Saratoga residents were discovered. 7 Captain Bacon noted a few crime prevention recommendations for residents as follows: • Never leave outgoing mail in a unsecured mailbox • Watch for letter carriers and remove incoming mail from unsecured residential mailboxes immediately • Obtain and use a post office box instead of residential mail delivery system • Report via 9-1-1 any suspicious persons or vehicles loitering neaz residential mailboxes Councilmember Waltonsmith thanked Captain Bacon for his report and requested that he come back every couple of months to update the City Council on mail/identity theft. Councilmember Bogosian noted that people should buy a shredder for their homes because thieves often take mail out of recycle bins. Vice Mayor Baker stated that Sazatoga is a tazget for mail theft. Captain Bacon suggested that the Sheriff's Office host a community meeting in the Council Chambers. UPDATE ON BIG BASIN WAY TRAFFIC ISSUES STAFF RECOMMENDATION: Informational only. Lieutenant Smedlund, SCC Sheriff s Department, presented staff report. Lieutenant Smedlund explained that Big Basin has become a significant route for morning northbound commute traffic. Lieutenant Smedlund noted that he placed Traffic Deputy Carl Neusel on Highway 9 from Springer Road through downtown Sazatoga to Saratoga-Sunnyvale Road to do directive enforcement for approximately one week. Lieutenant Smedlund noted that Deputy Neusel started his patrol from 7:00 a.m. to 8:00 a.m. Lieutenant Smedlund noted that Deputy Neusel observed that once vehicles passed 6u' Street their speed increased. Deputy Neusel suggested that CalTrans be contacted to post an additional sign facing the northbound lane at Jacks Road stating " 25 MPH zone ahead". This would remind-motorists proceeding northbound into downtown Sazatoga will then have a reminder that the speed limit decreases from 30 MPH to 25 MPH. City Council Minutes 1 I Apri13, 2002 Councilmember Bogosian asked if there was any way to speed up the process with CalTrans to install the recommended sign. City Manager Anderson noted that he would have the Public Works Director Contact CalTrans. Councilmember Mehaffey noted that he is concerned with the speed along Big Basin, but the biggest hazazds aze the delivery trucks that pazk in the red zone on the corner of 4a` Street and Big Basin. Lieutenant Smedlund noted that he would inform a Traffic Deputy to tazget that azea for violations. Councilmember Bogosian requested that the Sheriff s Department report back to Council after the summer concert series at the Mountain Winery. Mayor Streit thanked the Sheriff s Office for their report. SARATOGA LIBRARY ROOM-NAMING STAFF RECOMMENDATION: Accept report and direct staff accordingly. Lorie Tinfow, Assistant City Manager, presented staff report. Assistant City Manager Tinfow explained that the Library Bond prohibits funds to be used for expenditures other than those related to construction or fixed interior equipment. As a result, no funds aze available for furniture or movable equipment. The Friends of the Sazatoga Library aze prepazing to fundraise for furnishings, fixtures and equipment, and plan to launch their campaign in April. Fundraising options will include engraved floor tiles, engraved decorative book spines, and donor plaques. In the course of the Friends' planning, the question of whether or not to offer room naming as a fundraising option was raised. The Friends' have decided not to pursue the idea. However, Councilmember Bogosian asked that the topic be presented to Council for consideration in case interest was expressed by future donors. Assistant City Manager Tinfow explained that room naming as a library fundraising tool has been used in a number of libraries although none in Santa Claza County. Neazby examples include San Francisco Public Library and Orinda Library. The range of naming opportunities can extend to spaces other than rooms. The range of donations ranged from $50,000-$200,000. Assistant City Manager Tinfow noted that Council could adopt a policy of no room naming options or direct staff to develop a draft room-or space naming policy for Council consideration at a later meeting. Consensus of the City Council to direct staff to draft donation guidelines with a minimum donation for room naming at $200,000. City Council Minutes 12 Apri13, 2002 9. SANTA CLARA COUNTY LIBRARY LEASE STAFF RECOMMENDATION: Accept report and direct staff accordingly. Lorie Tinfow, Assistant City Manager, presented staff report. Assistant City Manager Tinfow explained that library services in Saratoga are provided under a lease agreement between the City of Saratoga and Santa Claza County. The City owns the building while the County provides the materials, furniture, and personnel. The most recent lease was set to terminate in 2003 with the ability for 30-year renewal in 10-year increments at the Library's request. With the expansion and renovation of the Saratoga Library, either a new lease or a lease renewal is needed to reflect the building changes and update the remaining terms and conditions. Assistant City Manager Tinfow noted that significant language from the old lease include language about land acquisition, a design process and construction, bond issuance and repayment term, and termination resulting from failure to secure financing. The new lease carries forward any of the same terms and conditions of the old, and an overview of significant provisions follow: • Use of Premises -Use is restricted to maintenance and operation of a branch library, and any sublease or occupation by others is precluded without the City's prior written consent. • Alterations, additions and maintenance -The County is responsible for maintaining the interior and exterior of the building without limitations. The City is responsible for maintaining anything beyond the exterior walls of the building (landscaping, sidewalks, parking lot). • Taxes and Utilities- The County is responsible for all tax liability and utility.cots. • Liabilityand Insurance -The County and the Gity agree to mutually indemnify each other from liability based on the same division of maintenance responsibility. Both the City and County are required to maintain liability insurance at the City's standards. • Termination -The County is permitted to terminate the lease agreement if the City decides to withdraw for any reason from the SCC Library system. The City agrees to give one-yeaz notice should it decide to withdraw. Assistant City Manager Tinfow stated that staff requests direction, specific terms and conditions for the new lease: • Term length • Cafe operation • Exterior building maintenance • Digital HVAC system assistance Councilmember Mehaffey asked if staff had information on the County's policies on renting out the community rooms. City Council Minutes 13 Apri13, 2002 Assistant City Manager Tinfow noted that she would request the County's policy and report back to Council at a future time. In regards to the proposed library cafe, Councilmember Waltonsmith requested that the City have some input on what type and who operates the cafe. Councilmember Bogosian suggested that the City Council meet with the Friends of the Library to discuss the proposed cafe. In regards to the exterior maintenance, Councilmember Bogosian stated that either the City takes caze of the Library or the City's Architect draft a protocol for maintenance and it is a part of the lease. Vice Mayor Baker stated that he is skeptical that the County could maintain the Library appropriately. Mayor Streit stated if the City takes over the maintenance, the Library should get something in return such as longer hours of operation. Mayor Streit stated that within the lease he wants to make sure there aze performance measures and a reserve fund specifically for maintenance. Attorney Taylor stated that the Library could give the City a specific amount and in turn the City puts the funds in a sinking fund and release to the library in accordance with certain provisions. Assistant City Manager Tinfow stated that she would contac± the City's Architect and find out interior and exterior costs and report back to Council at future date. Councilmember Mehaffey stated he does not support a 30-yeaz lease and suggested ] 5-20 yeaz lease. Mayor Streit stated he feels 10-1.5 yeazs is adequate. Councilmember Bogosian stated he would support a 10-year lease. Consensus of the City Council to go with a 10-15 yeaz lease with the County. AGENCY ASSIGNMENT REPORTS Vice Mayor Baker reported the following information: West Valley Solid Waste JPA -under new recycling contract household batteries would be recyclable. West Valle~Sanitation District -recently hired a new Director of Engineering and Operations. Councilmember Bogosian reported the following information: Silicon Vallev Animal Control -recently approved draft budget and in the process of negotiating a MOU with the Silicon Valley Wildlife Center. City Council Minutes 14 April 3, 2002 Councilmember Waltonsmith reported the following information: Historical Foundation -plans for the remodel of the Museum building has been submitted to the City's Community Development Department for design review. PAB -looking at eight expressways, Saratoga is at end of expressway (Lawrence Expressway), which dumps cars out on Sazatoga Avenue and prospect Road. Councilmember Mehaffey reported the following information: KSAR -continuing to look at existing polices and discussed sending Executive Director to accounting classes to help control the finances more accurately. Mayor Streit reported the following information: Hakone Foundation - developed a five-yeaz CIP program. CITY COUNCIL Tl'EMS Councilmember Waltonsmith stated she would like to discuss a draft Chamber of Commerce contract and requested that it be agendized for April 17, 2002. Councilmember Waltonsmith suggested that a subcommittee be formed to work with the City Manager to discuss the drag contract prior to the City Council meeting. Mayor Streit noted that he and Councilmember Bogosian have already been working with City Manager Anderson on the contract. Consensus of the City Council to agendize the Chambers Contract at the next regular meeting. OTHER None CITY MANAGER'S REPORT None ADJOURNMENT There be no further business Mayor Streit adjourned the meeting at 9:45 p.m. Respectfully submitted, Cathleen Boyer, CMC City Clerk City Council Minutes 15 Apri13, 2002