HomeMy WebLinkAboutCIP(08-09) Staff Report CIP Study Session #3SARATOGA CITY COUNCIL
MEETING DATE: June 3, 2008 AGENDA ITEM: ______
ORIGINATING DEPT: Public Works CITY MANAGER:
PREPARED BY: John Cherbone DEPT HEAD: John Cherbone
SUBJECT: Capital Improvement Plan (CIP) – 3rd Study Session
______________________________________________________________________________
RECOMMENDED ACTION(S):
Accept report regarding the CIP and provide direction to staff.
REPORT SUMMARY:
May 7th City Council CIP Study Session:
On May 7th the City Council held a Study Session to review the Capital Improvement Plan (CIP) for FY 08/09.
At the Study Session the City Council directed the following:
Schedule a second Study Session be held on May 21st to continue the discussion of the FY 08/09 CIP.
Preliminarily fund two Operational Efficiency Projects: 1) Community Development Document Imaging Project at $60,000 and 2) City Website Upgrade Project at $50,000.
Gather any additional information available connected to the feasibility of the proposed City Hall Solar Project (Attachments 8 & 9).
Develop a list of building efficiency projects to add to the Operational Efficiency Project List (Attachment 1).
Park and Trail Projects for 08/09 to be prioritized by the Parks and Recreation Commission and the Pedestrian, Equestrian, Bicycle, and Trails Advisory Committee (PEBTAC) (Attachment
5).
May 21st City Council CIP Study Session:
On May 21st the City Council held a second Study Session to review the Capital Improvement Plan (CIP) for FY 08/09.
At the Study Session the City Council directed the following:
Schedule a third Study Session be held on June 3rd to continue the discussion of the FY 08/09 CIP.
Continue funding both General CIP Projects and Operational Efficiency Projects at $600,000 apiece for a total of $1.2 million.
Submit a list of hillside infrastructure needs (Attachment 10).
CIP Funding:
At the February 1st City Council Retreat, in conjunction with the Mid-Year Budget Report, Council directed $1.2 million dollars from unallocated end of year savings to be equally allocated
to two types of reserve accounts, namely 1) for Operational Efficiencies and 2) for General Capital improvements.
Other funding sources include grants, local cost sharing agreements, Park Development Fund, and existing funding in the adopted CIP.
Operational Efficiency Funded Projects (See Attachment 1):
These projects aim to increase efficiencies in the operation of City which can include money savings, power savings, staff time savings, and increased level of service to the public
at a lower cost.
As directed, the Recreation and Facility Department prepared a list of building efficiency projects which have been added to the list of Operational Efficiency Projects (Attachment 1).
Total Funding Available for Operational Efficiency Projects: $600,000
Projects Preliminarily Funded at the May 7th Study Session: (110,000)
Remaining Funds Available: $490,000
Total Cost of Remaining Operational Efficiency Projects: $1,643,326
General Capital Improvement Funded Projects (See Attachment 2 & 3):
There are two groups of projects under this category, New CIP Projects and Existing Unfunded CIP Projects. Unlike Operational Efficiency Projects, the Capital Improvement Project’s costs
exceed the $600,000 available funding amount. Therefore, these projects will have to be prioritized.
Total Funding Available for General CIP Projects: $600,000
Total Cost of Identified New General CIP Projects: 1,454,800
Total Cost of Identified Existing Unfunded Projects: 1,078,000
2,532,800
Park Development Funded Projects (See Attachment 4):
These projects are traditionally funded from Park Development Fees as they are collected. Currently there are no available funds to allocate towards new projects funding, therefore the
projects will be placed on a waiting list until funding is available.
Total Cost of New Park and Trail Projects: $239,000
City Council Direction:
City Council will be asked to provide direction regarding staff’s recommended funding options for projects, provide project prioritization, and to add projects which are not currently
listed in the CIP.
FISCAL IMPACTS:
Unknown at this time. Depends on the final CIP project list.
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION(S):
Not Applicable.
ALTERNATIVE ACTION(S):
None in addition to the above.
FOLLOW UP ACTION(S):
Subsequent Public Hearings will be held with both the Planning Commission and City Council.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
Nothing additional.
ATTACHMENTS:
Operational Efficiency Funded Projects
General Capital Improvement Funded Projects (New)
General Capital Improvement Funded Projects (Existing Unfunded)
Park Development Funded Projects
Park and Trail Projects - Priority List
Ranking Ballot for Operational Efficiency CIP Projects
Ranking Ballot for General CIP Projects
Memo from Greg Sellers regarding City Solar Project
Report from Energy Solutions regarding Solar Project
Hillside Infrastructure Needs.