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HomeMy WebLinkAbout06-21-2000 City Council Minutes• • MINUTES SARATOGA CITY COUNCIL CLOSED SESSION JUNE 21, 2000 The City Council of the City of Saratoga met in Closed Session, in the Administrative Conference Room 13777 Fruitvale Avenue at 8.30 a m for the purpose of Public Employment pursuant to Gov. Code Sec. 54597; Title: City Manager (review applications for City Manager) CALL TO ORDER Mayor Bogosian called the meeting to order at 8:30 a.m. ROLL CALL PRESENT: Evan Baker John Mehaffey Nick Streit Ann Waltonsmith Stan Bogosian ~4LS0 PRESENT: Bill Norton, Interim City Manager REPORT OF CITY CLERK POSTING OF AGENDA FOR JUNE 21 2000 Pursuant to Government Code 54956, the agenda for this meeting was properly posted on June 16, 2000. PUBLIC COMMENTS Pursuant to Government Code section 54954.3(a), the City Council will provide the public with an opportunity to address the Council on any item described in the notice before or during consideration of that item. No items received. • i ADJOURN TO CLOSED SESSION CLOSED SESSION Public Employment .pursuant to Gov. Code Sec. 54597; Title: City Manager (review applications for City Manager) OPEN SESSION MAYOR'S REPORT ON CLOSED SESSION Mayor Bogosian reported there was no reportable action taken at the Closed Session. ADJOURNMENT Mayor Bogosian adjourned the meeting at 12:30p.m. Respectfully submitted, een Boyer, City Cle City of Saratoga • MINU'T'ES SARATOGA CITY COUNCIL NNE 21, 2000 The City Council of the City of Saratoga met in Closed Session, Administrative Conference Room 13777 Fnutvale Avenue at 6'30 p m Initiation of Liti~,ation Pursuant to Gov't. Code 54956.9(cc~ Mavor's Reuort on Closed Session - 7:05 u.m. Mayor Bogosian reported there was Council discussion but no action was taken. Mayor Bogosian called the regular Citv Council meeting to order at 7:10u.m. and requested Don Johnson to lead the Pledge of Allegiance. ROLL CALL PRESENT: Ann Waltonsmith, Evan Baker, Nick Streit, John Mehalfey, Stan Bogosian. ABSENT: None ALSO PRESENT: Bill Norton, Interim City Manager Richard Taylor, City Attorney Cathleen Boyer, City Clerk James Walgren, Dir. Community Development Joan Pisani, Recreation Director Paula Reeve, Senior Analyst Mary Jo Walker, Dir. of Administrative Services John Cherbone, Dir. of Public Works REPORT OF CITY CLERK ON POSTING OF AGENDA FOR MARCH 1.2000. Cathleen Boyer, City Clerk, reported that pursuant to Government Code Section 554954.2, the agenda for the meeting of June 21, 2000 was properly posted on June 16, 2000. Mayor Bogosian reported that the investigation by city sta>I; West Valley Sanitation District and Santa Clara Valley Water District showed the sowce of bacteriological pollution in Saratoga Creek. The investigation showed that sewage water leaks from the main sewer line beneath Saratoga-Los Gatos Road. Mayor Bogosian advised residents to keep children and pets out o£the creek until the creek is proven safe. • City Council Minutes June 21, 2000 COMMUNICATIONS FROM COMMISSIONS & PUBLIC Oral Communications on Non-Agendized Items T'he following people spoke: Marjory Bunyard, 12625 Mrller Ave, Saratoga, CA/President, League of Women Voters noted that the League supports preserving the Heritage Orchard. Doris Hisey, 19325 Athos Place, Saratoga, CA asked the Council to look at other sights for play6elds. Would like the Heritage Orchard kept as is. Brad I-fisey, 19325 Athos Place, Saratoga, CA indicated that sports trends will come and go but there will only be one Heritage Orchard. Would like the Heritage Orchard kept as is. Jean Thompson Barrick, 19907 Bonnie Ridge Way, Saratoga, CA feels the Heritage Orchard should remain a historical landmark. She also expressed her appreciation of the Council's willingness to hear how the residents of Saratoga feel about the use of the Heritage Orchard. Thomas McClellan Barrick, 19907 Bonnie Ridge Way, Saratoga, CA would like to see the Heritage Orchard preserved as a historical site. Norman Koepernick, PO Box 2308, Saratoga, CA present tonight representing the Heritage Preservation Committee, suggested that the Council look for another sight for a playfield, put forth more effort in maintaining the Heritage Orchard, and encourage the schools to use the Orchard in teaching science. No one else from the audience spoke on any other non-agendized item. COMMUNICATIONS FROM BOARDS AND COMMISSIONS None WRITTEN COMMUNICATIONS None ORAL COMMUNICATIONS -COUNCIL DIRECTION TO STAFF None • 2 City Council Minutes June 21, 2000 CEREMONIAL ITEMS - 7:35 P.M. • 1. COMMENDATION FOR KRISTI KIRWAN -YOUTH COMIVIISSIONER STAFF RECONIlVIENDATION: Present Commendation. Mayor Stan Bogosian read commendation and presented it to Kristi Kirwan for her service on the Youth Commission. CONSENT CALENDAR 2A. APPROVAL OF CHECK REGISTER STAFF RECOMNIEENDATION: That Council approve check register as submitted. STREIT moved check resister be approved as submitted, seconded by BAKER and carries unanimously. 2B APPROVAL OF NDNUTES -CLOSED SESSION OF MAY 31.2000. STAFF RECONIlVIENDATION That Council approve minutes of May 31, 2000 as submitted. Councilmember Mehaffey removed Item 2B from the Consent Calendar. Councilmember Mehaffey reviewed the minutes again and found no corrections needed. 1~IEHAFFEY moved minutes of Mav 31. 2000 be aaaroved, seconded by STREIT and carried unanimously. APPROVAL OF NIINUTES -REGULAR MEETING OF JUNE 7, 2000. STAFF RECONIl1~lENDATION: That Council approve the minutes of June7, 2000, as submitted. MEHAFFEY moved minutes of June 7, 2000 be anaroved. seconded by STREIT and carries unanimously. 3 City Council Minutes June 21, 2000 2C. ACCEPTANCE OF FINANCIAL REPORTS FOR THE ELEVEN MONTHS ENDED MAY 2000. STAFF RECONIlVIENDATION: That Council accept report as submitted. STRETT moved financial resorts be accented, seconded by BAKER and carved unanimously. 2D. AUTHORIZATION TO JOIN AMICU5 BRIEF TO BE FILED ON BEHALF OF THE LEAGUE OF CITIES IN COUNTY OF SONOMA v. CONIlVIISSION ON STATE MANDATES URGING THAT THE STATE LEGISLATION THAT AUTHORIZED THE ERAF PROPERTY TAX SHIFT CONSTITUTED A REIlVIBURSABLE STATE MANDATE UNDER THE CALIFORNIA CONSTITUTION. STAFF RECOMMENDATION: That Council approve authorization to join amicus brief. Councilmember Mehaffey removed Item 2D from the Consent Calendar. Councilmember Mehaffey expressed concerns of about adding the City of Saratoga on the lawsuit. He indicated that it could cause retaliation from the State. Richard Taylor, City Attorney responded that whether the City of Saratoga joins the amicus brief the case will still go forward. 1~~HAFFEY moved to authorize sarticisation in amicus brief, seconded by WALTONSMITH and carried unanimously. 2E. ACCEPTANCE OF NOTICE OF COMPLETION FROM REDWOOD PLUMBING CO., INC. FOR CIVIC CENTER HVAC SYSTEM. STRETT moved to accent Notice of Comsletion from Redwood Plumbing Co.. Inc.. seconded by BAI~R and carried unanimously. 2F. APPROVAL OF PLANNING CONIlVIISSION ACTION NIINUTES OF MAY 24, 2000. STAFF RECOMMENDATION: That Council approve minutes as submitted. STRETT moved action minutes of Mav 24.2000 be asproved, seconded by BAI~R and carried unanimously. 4 City Council Minutes June 21, 2000 PUBLIC HEARINGS 3. APPROVE THE CITY BUDGET FOR FISCAL YEAR 2000-01 AND 2001-02. STAFF RECOMMENDATION: That Council adopt the following resolutions: A. Resolution amending the City's Classification Plan. B. Resolution implementing staffmg changes and authorizing positions in the City service for FY 2000- 01. C. Resolution establishing the FY 2000-01 Appropriation Limit. D. Resolution establishing a schedule of fees. E. Resolution adopting the budget for FY 2000-01 and 2001-02 making appropriations and authorizing carryovers thereto and expenditures therefrom. Mary Jo Walker, Director of Administrative Services presented staff report. She indicated that the City adopts atwo-year budget FY 2000-01 and 2001-02. She asked if the Council wanted her to give a brief overview of the proposed budget. Mayor Bogosian indicated that he felt it would be helpful to the audience present tonight and residents watching at home if she made a presentation. Mary Jo Walker briefly explained some of the highlights in the proposed resolutions: Amending the Classification Plan: Abolishing the position of Leadworker and adding the positions of Park maintenance Worker III and Street Maintenance Worker III. In addition, the existing temporary positions of MIS Assistant, Recreation Program Coordinator, and Public Safety Officer are being added as limited term positions. The limited term positions would receive benefits, but are not permanent, and would be reviewed annually by the City Council. Mary Jo mentioned one final change in the classification plan and that was concerning the recent resignation of a 3/. time Planner. The Community Development Department requests that the position be increased to a full time position. Implementin Sg taffing Changes & Authorize Permanent Positions: This resolution would fund all positions Establishing the FY 2000-01 Appropriation Limit: This resolution set's the City's Appropriation (Gann) Limit for FY2000-01 at $20,977,606, which is 6.62% higher than last year's limit. Establishing a Schedule of Fees • This resolution will set the fee schedule for the City for FY 2000-01. Mary Jo explained the few fee increases. 5 City Council Minutes June 21, 2000 • Adopt Budget for FY 2000-01 and 2001-02 This resolution adopts the City's two-yeaz budget of $18,450,519 and $29,754,723 and establishes the policy for the use of carryover of reserve funds. Mary 70 explained the changes that were requested by Council from the last budget presentation. Mayor Bogosian opened the public hearing at 8:11 p.m. and invited any public input. Seeing none Mayor Bogosian closed the public hearing at 8:11 p.m. Councilmember Baker expressed concerns regazding the new fee for accessory structure of $500.00. Mayor Bogosian also was concerned about the new fee; he felt it could be seen as unfair fee. James Walgren, Director of Community Development explained to Council that it was only imposed after he made discretionary approval. He also reassured the Council that the occasions where this fee would be imposed happen very infrequently and he goes by a list of criteria that the project has to meet. Councilmember Streit indicated that the Council should trust the judgment of the Community Development Director and pass the fee. Mayor Bogosian noted that the agreement between the City of Sazatoga and the Chamber of Commerce still has not been signed. The agreement spelled out a list of expectations the City wanted them to do and the Chamber did not agree with it. He feels that the additional $6400 allocated for the Chamber should be reinstated back to $3400 until we have a signed agreement. Asked Mary Jo Walker if the budget could be adjusted with that correction. Mayor Bogosain also wanted to know the status on the volunteer recognition dinner. Bill Norton, Interim City Manager noted that $5000 was budgeted for this event. TITLE OF RESOLUTION 85-9.121 A RESOLUTION OF THE CITY OF SARATOGA AMENDING THE CITY'S CLASSIFICATION PLAN STREIT moved to auuove the Citv's classification elan adding one additional full time ulanner, seconded by MEHAFFEY and carried unanimously. • 6 City Council Minutes June 21, 2000 • TITLE OF RESOLUTION 85-9.122 A RESOLUTION OF THE CITY OF SARATOGA IlVIPLEMENTING A REORGANIZATION PLAN AND AUTHORIZING PERMANENT POSITIONS IN CITY SERVICE STREIT moved to approve resolution with adjustments to include one additional full-time planner, seconded by WALTONSMITH and carried unanimously. TITLE OF RESOLUTION 00-035 A RESOLUTION OF THE CITY OF SARATOGA ESTABLISHING THE FISCAL YEAR 2000-01 APPROPRIATION LIlVIIT FOR THE CITY OF SARATOGA MEHAFFEY moved to approve the appropriation limit for FY 2000-O1, seconded by STREIT and carried unanimously. TITLE OF RESOLUTION 00-034 RESOLUTION OF THE CITY OF SARATOGA ESTABLISHING A SCHEDULE OF FEES BOGOSIAN moved to approve the schedule of fees, seconded by MEHAFFEY and • carried unanimously. TITLE OF RESOLUTION 00-038 A RESOLUTION OF THE CITY OF SARATOGA ADOPTING THE BUDGET FOR FY 2000-01 & 2001-02, MAKING APPROPRIATIONS, AND AUTHORIZING CARRYOVERS THERETO AND EXPENDITURES THEREFROM STREIT moved to approve the budget with the additional funding for one full time planner, $5000 for the volunteer recognition dinner, and removing $6600 from the funds allocated for the Chamber of Commerce. seconded by BAKER and carried unanimously. Mayor Bogosian thanked Mary Jo Walker, Director of Administrative Services for all the hard work she did to complete the City's budget. 7 City Council Minutes June 21, 2000 • 4. APPROVAL OF ENGINEER'S REPORT AND CONFIRMATION OF ASSESSMENTS FOR FY 00-01. STAFF RECONIlVIENDATION: That Council adopt resolution ordering the Improvements and Confirming the Diagram and Assessments for FY 00-01. TITLE OF RESOLUTION 00-036 A RESOLUTION ORDERING THE IlVIPROVEMENTS AND CONFIRNIING THE DIAGRAM AND ASSESSMENT. John Cherbone, Director of Public Works presented staff report indicating that this was the final resolution completing the renewal of the Landscaping and Lighting District LLA-1. He also noted that the only change was the indirect costs were reduced from $20,754.00 to $10,000.00, which was reflected in the Engineer's Report. Mayor Bogosian opened the public hearing at 8:47 p.m. and invited any public input. Seeing none Mayor Bogosian closed the public hearing at 8:47 p.m. WALTONSMITH moved to aanrove the resolution, seconded by STREIT and carried unanimously. OLD BUSINESS None NEW BUSINESS 5. ADOPT RESOLUTION CALLING A GENERAL MiJNICIPAL ELECTION FOR NOVEMBER 7, 2000, SUBMITTING A MEASURE FOR VOTER CONSIDERATION, AND REQUESTING SERVICES OF COUNTY REGISTRAR OF VOTERS. RECOMMENDED ACTION: The Council approve resolution. Cathleen Boyer, City Clerk presented staff report explaining that Council needs to approve the resolution in order for the City to call an election in November. Councilmember Streit indicated that he is opposed of the moratorium and would like two separate resolutions, one for the calling of the election and the other placing the measure on the ballot. Richard Taylor, City Attorney, indicated that it would be appropriate if two separate • resolutions were done. He noted that there would have to be two separate motions for the approval of the resolutions. 8 City Council Minutes June 21, 2000 • TITLE OF RESOLUTION 00-039 RESOLUTION OF THE CITY OF SARATOGA ORDERING AND CALLING A GENERAL MUNICIPAL ELECTION TO BE HELD IN THE CITY OF SARATOGA ON NOVEMBER 7, 2000; FOR THE ELECTION OF CERTAIN OFFICERS; REQUESTING THE SERVICES OF THE REGISTRAR OF VOTERS; REQUESTING CONSOLIDATION OF ELECTIONS AND SPECIFYING CERTAIN PROCEDURES FOR THE CONSOLIDATION OF ELECTIONS AND DETERMINING TO LEVY THE COST OF CANDIDATES' STATEMENTS; REQUIRING PAYMENT OF CANDIDATES' FILING FEES; AND PROVIDING FOR GIVING NOTICE OF ELECTION. BAKER moved to approve resolution calling a general municipal election for November 7.2000, seconded by STREIT and carried unanimously. TITLE OF RESOLUTION 00-040 RESOLUTION OF THE CITY OF SARATOGA AMENDING RESOLUTION 00-040 TO PLACE A MEASURE ON THE BALLOT FOR THE GENERAL MUNICIPAL ELECTION TO BE HELD IN THE CITY OF SARATOGA ON NOVEMBER 7, 2000. . BAKER moved to approve resolution placing a measure on the ballot, seconded by MEHAFFEY and carved 4-1 with STREIT voting no. 6. APPROVAL OF UPDATED CITY OF SARATOGA PURCHASING PROCEDURES MANUAL. RECOMMENDED ACTION: That Council approve procedure manual. Allen Roten, Finance Commission Member, indicated that the Finance Commission fully supported the new Purchasing Procedure manual. Mary Jo Walker, Director of Administrative Services presented Staff report. Under the direction of the Finance Commission, the Administrative Services Department updated the City's Purchasing Procedures manual with the help of a MBA student, staff members, and the Finance Commission. Mary Jo described the three types of purchasing processes and explained the highlight of changes from the existing procedures manual. She mentioned that the proposed approval limits be increased as follows: No quotes necessary up to $500; Informal bids between $500-$20,000; and Formal bids over $20,000. She also explained the proposed increases in the signature authority limits as follows: Department head or designate up to $1,000; Administrative Services Director $1,000-$5,000; City Manager $5,000-$10,000; City Council over • $10,000. She also mentioned that the new manual allows the use of authorized City credit cards. 9 City Council Minutes June 21, 2000 • Councilmember Waltonsmith questioned if the City had a policy using credit cards on the web and the telephone. Mary Jo Walker said there was no current policy but she will insert one into the Purchasing Manual. Council agreed to approve the procedure manual. No motion needed only direction to staffto come back July 19, 2000 with proposed changes to the City Code. 7. AUTHORIZE CITY MANAGER TO EXECUTE JOINT POWERS AGREEMENT FOR ANIMAL CONTROL SERVICES RECOMMENDED ACTION: That Council approve agreement. Bill Norton, Interim City Manager indicated that on July 1, 2001 the Humane Society would become an "adoption only" agency. There are eight other cities in this County that will to sign a joint powers authority agreement for animal control services. Paula Reeve, Senior Administrative Analyst presented the staff report. On July 1, 1999 the State of California enacted SB NO. 1785 which required longer holding periods for asumals before being euthanized. Subsequently, the Board of Directors of the Humane a Society decided that due to the additional requirements imposed by SB 1785, it would no longer provide animal control services (field, sheltering, licensing) to local cities in the County. During the past year Saratoga and eight other Santa Clara County cities have met to form a JPA. The purpose of the JPA agreement is to create an Authority to provide for the member agencies to own, operate, manage, operate and maintain facilities; to appoint and employ personnel, to implement the financing, acquisition and construction of facilities; and to issue and repay revenue bonds. The JPA will also provide animal field, sheltering, medical, and dead animal pick-up services. The JPA would like to purchase the existing building currently owned and operated by the Humane Society. Mayor Bogosain expressed concerns on staffing the facility if indeed the JPA was able to buy the building from the Humane Society. Paula Reeve noted that she sees a smooth transition between the staff currently employed by the Humane Society and future employment with the JPA. Ms. Reeve noted that is one reason why the JPA needs to expedite the process of the agreement so the current staff at the Humane Society know they have job security and do not look for employment elsewhere. BAKER moved to approve agreement for animal control services, seconded by • WALTONSMITH and carried unanimously. 10 City Council Minutes June 21, 2000 • 8. ADOPT RESOLUTION DECLARING WEEDS AND BRUSH A PUBLIC NUISANCE AND SET A PUBLIC HEARING. RECOMMENDED ACTION: That Council approve resolution. TITLE OF RESOLUTION 00-037 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA DECLARING WEEDS AND BRUSH GROWING ON CERTAIN DESCRIBED PROPERTY TO BE A PUBLIC NUISANCE AND SETTING A PUBLIC HEARING BAKER moved to aaarove resolution declaring weeds and brush a nuisance, seconded by WALTONSMITH and carried unanimously. 9. FUNDING FOR LOCAL STREETS FROM STATE %: CENT SALES TAX. RECOMMENDED ACTION: That Council authorize City Manager to seek funding for City Improvements Projects. John Cherbone, Director of Public Works presented staff report. He indicated that the Silicon Valley Manufacturing Group was streamlining the proposed ballot measure for the November 7, 2000 election. The'h cent sales tax will sunset in 2006 and the Manufacturing Group would like it extended 20 more years ending in 2026. This could mean that the City of Saratoga could receive $221,000.00 per year for local street improvement projects. Mr. Cherbone encouraged Council to write a letter to Mayor Jane Kennedy, City of Campbell and the Valley Transportation Authority endorsing the measure. Mayor Stan Bogosian gave direction to Bill Norton, Interim City Manager to write a letter to Blanca Alvarado, ChairpersonBoard of Directors Valley Transportation Authority, endorsing the placement of a ballot measure to extend the Measure A/B 1/2 sales tax for an additional 20 years. CITY COUNCIL ITEMS Councilmember Streit questioned the status of KSAR's progress in updating the camera system in the Adult Day Center. Bill Norton, Interim City Manager responded that he would call KSAR and report back to Council. 11 City Council Minutes June 21, 2000 Councihnember Streit mentioned that this year's parade which happens in conjunction with Celebrate Saratoga would not take place unless it has a chairperson. The goup has money but can't seem to find anyone who wants to chair the parade this year. Councilmember Waltonsmith wanted to congratulate John Cherbone on his new position and inquired about the outcome of the Saratogan survey. Bill Norton, City Manager indicated that John Cherbone's new position and a report on the survey results were scheduled to be on the July 5~' agenda. Councilmember Mehaffey requested that the American flag in front of Civic Center be replaced. He also expressed concerns about why sheets of plastic have been on the hillside, where 4a` Street T's into Canyon View Drive, for several months. OTHER None CITY MANAGER' S REPORT None ADJOURNMENT There being no further business, the Mayor declared the meeting adjourned at 9:55 u.m. C] 12 ~,,~y ..~C~x