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Home My WebLink About05-17-2000 City Council MinutesMINUTES SARATOGA CITY COUNCIL MAY 17, 2000 The City Council of the City of Saratoga met in open session in the Administrative Conference Room at 5:45 p.m. to interview five applicants for the Youth Commission. Vice Mayor Mehaffey called the regular City Council meeting to order at 7:05 p.m. and requested Interim City Clerk Carol Ann Butler to lead the Pledge of Allegiance. ROLL CALL PRESENT: Evan Baker, Nick Streit, John Mehaffey. ABSENT: Stan Bogosian, Ann Waltonsmith ALSO PRESENT: Bill Norton, Interim City Manager Richard Taylor, City Attorney Cathleen Boyer, City Clerk Carol Ann Butler, Interim City Clerk James Walgren, Dir. of Community Development Mary Jo Walker, Dir. of Administrative Services John Cherbone, Dir. of Public Works Joan Pisani, Dir. of Recreation REPORT OF CITY CLERK ON POSTING OF AGENDA_ FOR MAY 17, 2000. Cathleen Boyer, City Clerk reported that pursuant to Government Code Section 554954.2, the agenda for the meeting of May 17, 2000 was properly posted on May 12, 2000. COMMUNICATIONS FROM COMMISSIONS & PUBLIC No items received. Written Communications No items received. City Council Minutes Oral Communications -Council Direction to Staff None CEREMONIAL ITEMS - 7:10 P.M. May 17, 2000 1. PROCLAMATION - SCLERODERMA AWARENESS MONTH -JUNE 2000 STAFF RECOMMENDATION That Council approve the subject proclamation. Mayor Pro Tem Mehaffey read the Proclamation. The proclamation will be forwarded to Mary Lou Hughes, Co-Chairman of the Lions Club of Pleasanton. STREIT moved approval of the proclamation as submitted, seconded by BAKER and carried with BOGOSIAN and WALTON SMITH absent. CONSENT CALENDAR 3A. APPROVAL OF CHECK REGISTER. STAFF RECOMMENDATION: Note and file. STREIT moved ~proval of the check reuister be noted and filed as submitted, seconded by BAKER and carried with BOGOSIAN and WALTONSMITH absent. 36. APRIL FINANCIAL STATEMENT AND TREASURER'S REPORT STAFF RECOMMENDATION: That Council accept report. STREIT moved accept f innncial statement and Treasurer's report as submitted, seconded by BAKER and carried with BOGOSIAN and WALTONSMITH absent. 2 City Council Minutes May 17, 2000 3C. CALIFORNIA WINE TRANSPORT, CLAIMANT, CLAIM No. 99-003 STAFF RECOMMENDATION: That Council reject claim. STREIT moved reject Claim No. 99-003, seconded by BAKER and carried with BOGOSIAN and WALTONSMITH absent. 3D. RESOLUTION TO UPHOLD PLANNING COMMISSION DECISION TO APPROVE A 2-STORY, 6500 Sq. Ft. RESIDENCE LOCATED AT 14805 MASSON COURT STAFF RECOMMENDATION: That Council adopt resolution. TITLE OF RESOLUTION 00-029: RESOLUTION DENYING AN APPEAL FROM THE DECISION OF THE PLANNING COMMISSION; APPLICANT-LIU/APPELLANTS-KWONG, PARK, SZE; 14805 MASSON COURT; DR-8-061 STREIT moved adoption of Resolution 00-029, seconded by BAKER and carried with BOGOSIAN and WALTONSMITH absent. 3E. RESOLUIOTN TO UPHOLD PLANNING COMMISSION DECISION TO APPROVE A 2- STORY, 4258 Sq. Ft. RESIDENCE LOCATED AT 20550 LOMITA AVENUE. STAFF RECOMMENDATION: Adopt resolution. TITLE OF RESOLUTION 00-030: RESOLUTION DENYING AN APPEAL FROM THE DECISION OF THE PLANNING COMMISSION: APPLICANT-SAUNDERS/APPELLANT- PURVIS; 20550 LOMITA AVENUE; DR-00-064 3 City Council Minutes May 17, 2000 STREIT moved adoption of Resolution 00-030, seconded by BAKER and carried with BOGOSIAN and WALTONSMITH absent. 3F. PLANNING COMMISSION ACTION MINUTES -MAY 10, 2000. STAFF RECOMMENDATION: That Council note and file. STREIT moved Planning Commission minutes of May 10, 2000 be noted and filed ns submitted, seconded by BAKER and carried with BOGOSIAN and WALTONSMITH absent. NEW BUSINESS 4. BUDGET PRESENTATION BY DIRECTOR OF ADMINISTATIVE SERVICES Mary Jo Walker, Director of Administrative Services presented a preview of the FY 2000/01 and 2001/02 Budget. The following topics were covered: • REVENUES • EXPENDITURES • CAPITAL PROJECTS • FIVE YEAR PROJECTIONS NEXT STEPS Mary Jo Walker went through general fund revenues by category pointing out that property owners in the City of Saratoga paid $47 million dollars in property taxes and the City only received $2 million dollars that is 3% of the total taxes paid. She also reviewed the General Fund Expenditure summary by function, noting that Public Safety will be increased by 6.1 % due to a 6.3 % pay increase negotiated in the Sheriff's Departments recent contract. N Captain Miles, representing Sheriff's Department was available to respond to Council's questions regarding the increase in the public safety costs. City Council Minutes May 17, 2000 to Council's questions regarding the increase in the public safety costs. Mary Jo Walker went through the proposed Capital Improvement Expenditures. Councilmember Streit indicated that there is sufficient funding currently in the Park Development Fund so $600,000 should be removed from that fund and if funding is needed at a later time, it should come out of the General Fund. Councilmember Streit asked that the Chamber of Commerce current funding of $3400.00 be increased by $6600.00 Bill Norton, Interim City Manager, indicated that the City of Saratoga does not have a current contract with the Chamber of Commerce and suggested that the City should implement performance measurements to monitor the Chamber of Commerce Councilmember Baker expressed his desire to put this matter on the agenda for a future meeting when all the Councilmembers are present. Councilmember Mahaffey supports the budget increase to the Chamber of Commerce budget and agrees that it should be continued to a future council meeting. Vice Mayor Mehaffey thanked Mary Jo Walker for her presentation on the budget. No action was taken at this time. 5. APPROVAL OF RFP FOR ARCHITECTURAL SERVICES FOR LIBRARY EXPANSION PROJECT STAFF RECOMMENDATION: That Council approve the Request for Proposals for architectural services; approve the charge of the Library Expansion Committee and Citizen's Oversight Committee; and authorize the City Clerk to advertise for N applicants for the Citizens Oversight Committee. 5 City Council Minutes May 17, 2000 Bill Norton, Interim City Manager reported that the Library Expansion Committee has had two meetings and has prepared a request for proposals for architectural design services for the library renovation and expansion project. He noted that the RFP is being presented to the Council tonight for approval. Marcia Manzo -Chair, Library Expansion Committee, welcomed input from the Council. Councilmember Streit appreciated the detail of the proposal but feels that it does not address the increase in required parking spaces, which would take up more of the orchard. Bill Norton, Interim City Manager, suggested that the parking issue be added to page 2 of the RFP under Project Description and under Scope of work add a #19 asking for plans for additional parking. Marcia Manzo suggested that the Council approve the RFP with the ,• exception to add the wording regarding parking. She stressed the need to expedite this process to meet the project timeline. Councilmember Mahaffey would like the project description to also include wording that the parking should have minimal impact on the orchard. Councilmember Streit would like to have the Council be involved in the interview process once the RFP has been accepted. Bill Norton, Interim City Manager, suggested that the Library Expansion Committee present the top three architects to the Council. He also noted that Notice of Special Meeting must be posted if Council meets with the Library Expansion Committee. BAKER moved approval of RFP for architectural services for library expansion project with added word changes to minimize the impact on the orchard, seconded by STREIT and carried with BOGOSIAN and WALTONSMITH absent. BAKER moved to establish Citizen Oversight Committee, seconded by STREIT and carried with BOGOSIAN and WALTONSMITH absent. 6 City Council Minutes May 17, 2000 BAKER moved direct the City Clerk to advertise "Notice of Vacancies" for the Citizen Oversight Committee, seconded by STREIT and carried with BOGOSAIN and WALTONSMITH absent. CITY MANAGERS REPORT Bill Norton, Interim City Manager, reported the following items: • Prides Crossing report will be presented to the residents on June 10, 2000 at 9:00 a.m. • Parks & Recreation is sponsoring a creek clean up Saturday, May 20, 2000 at 8:30 a.m. • Spring Clean Up was very successful. Green Valley picked up 300 tons of wastes. The City has received several positive comments from residents. Phil Couchee, General Manager/Green Valley will report to the City Council at the June 7t" Council meeting. CITY COUNCIL ITEMS Coucilmember Streit noted that he has trouble seeing the projection screen. Councilmember Baker would like the audio system at the podium checked. Vice Mayor Mehaffey wanted to point out that the deadline for written respond to the San Francisco Over Flight issue was due June 7, 2000. Vice Mayor Mehaffey also thanked Carol Ann Butler, Interim City Clerk, for all her help while she has been with the City of Saratoga. ADJOURNMENT TO CLOSED SESSION AT 8:50p.m. There being no further business, the Mayor declared the meeting adjourned at 8:50 p.m. and announced that they would reconvene inclosed session. spectfully submitted, Cn een Boyer, City Clerk