Loading...
HomeMy WebLinkAbout04-05-2000 City Council MinutesMINUTES SARATOGA CITY COUNCIL APRIL 5, 2000 The City Council of the City of Saratoga met in Closed Session, Administrative Conference Room, 13777 Fruitvale Avenue at 6:30 p.m. for the purpose of discussion on Saratoga vs. Hinz -Existing Liti aq tion - Gov't. Code 54956.9(Q) Santa Clara Superior Court No. CV784560. Mayor's Report on Closed Session - 7:00 p.m. Mayor Pro Tem Mehaffey reported there was Council discussion but no action was taken. Mayor Pro Tem Mehaffey called the regular City Council meeting to order at 7:02 p.m. and requested Councilmember Streit to lead the Pledge of Allegiance. ROLL CALL PRESENT: Ann Waltonsmith, Evan Baker, Nick Streit, John Mehaffey. ABSENT: Stan Bogosian ALSO PRESENT: Bill Norton, Interim City Manager Richard Taylor, City Attorney Carol Ann Butler, Interim City Clerk James Wnlgren, Dir. of Community Development Mary Jo Walker, Dir. of Administrative Services John Cherbone, Dir. of Public Works Cary Bloomquist, Administrative Analyst Paula Reeve, Administrative Analyst City Council Minutes • Apri15, 2000 REPORT OF CITY CLERK ON POSTING OF AGENDA FOR APRIL 5, 2000. Carol Ann Butler, Interim City Clerk reported that pursuant to Government Code Section 554954.2, the agenda for the meeting of April 5, 2000 was properly posted on March 31, 2000. COMMUNICATIONS FROM COMMISSIONS & PUBLIC Marvin Becker, 12120 Mellowood Drive Mr. Becker complained about the potholes in need of repair on Woodside/Brookglen and Titus. He indicated they have been there for years. Staff will follow-up on action to be taken. Written Communications -None Oral Communications -Council Direction to Staff Council directed Staff to inquire with Mr. Marvin Becker and report back to Council on the potholes on Woodside/Brookglen and Titus. CEREMONIAL ITEMS - 7:10 P.M. 1. PROCLAMATION HONORING SYLVIA MCLAUGHLIN -ONE OF THE FOUNDERS OF SAVE THE BAY. STAFF RECOMMENDATION That Council approve the subject proclamation. Mayor Pro Tem Mehaffey read Proclamation honoring Sylvia McLaughlin. STREIT moved approval of the proclamation as submitted, seconded by BAKER and carried with BOGOSIAN absent. C~ J 2 City Council Minutes Apri15, 2000 • 2. PROCLAMATION DECLARING APRIL 6, 2000 NATIONAL TARTAN DAY. That Council approve the subject proclamation. Mayor Pro Tem Mehaffey read the Proclamation declaring April 6, 2000 National Tartan Day. BAKER moved approval of the proclamation as submitted, seconded by WALTONSMITH and carried with BOGOSIAN absent. CONSENT CALENDAR 3A. FINANCIAL REPORTS FOR THE 8-MONTHS ENDING FEBRUARY 2000 AND FY99/00 BUDGET ADJUSTMENTS. STAFF RECOMMENDATION: That Council accept financial reports and adopt resolution. Title of Resolution No. 00-018: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA MAKING ADJUSTMENTS TO THE FISCAL YEAR 1999/00 BUDGET. BAKER moved adoption of Resolution No. 00-018, seconded by STREIT and carried with BOGOSIAN absent. 3B. AGREEMENT BETWEEN THE CITY OF SARATGOA AND SARATOGA- LOS GATOS JOINT UNION HIGH SCHOOL DISTRICT. Mayor Pro Tem Mehaffey removed Item 3B from the Consent Calendar to address the issue of pool usage. Joan Pisani, Director of Recreation, reported the Recreation Department is helping run the swim program and co-sponsoring, however, the City contracts out to the actual running of the program. The City does registration, sign-ups and publicizing of the program. City Council Minutes Apri15, 2000 • registration, sign-ups and publicizing of the program. STAFF RECOMMENDATION: That Council approve the agreement and adopt the resolution. Title of Resolution No. 00-019: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA AMENDING THE FY1999/00 BUDGET AND APPROPRIATING FUNDS FOR THE CITY'S CONTRIBUTION TO THE SARATOGA HIGH SCHOOL SWIMMING POOL. BAKER moved approval of the cooperative program planning and facility use agreement and adoption of resolution, seconded by WALTONSMITH and carried with BOGOSIAN absent. 3C. APPROVAL OF CHECK REGISTER. STAFF RECOMMENDATION: Note and file. BAKER moved annroval of the check register as submitted, seconded by STREIT and carried with BOGOSIAN absent. 3D. AWARD OF CONSTRUCTION CONTRACT FOR THE VESSING ROAD DISTRICT PROJECT. STAFF RECOMMENDATION: That Council award the contract to Duran &Venables, Inc. in the amount of $120,561 and authorize staff to execute change orders up to $30,000. BAKER moved to award the contract to Duran &Venables, Inc. in_the amount of ~ 120 561 and authorize staff to execute change orders up to $30,000, seconded by STREIT and curried with BOGOSIAN absent. 4 City Council Minutes Apri15, 2000 3E. AWARD OF CONSTRUCTION CONTRACT FOR THE KEVIN MORAN/GARDINER PARK PLAYGROUND IMPROVEMENTS. STAFF RECOMMENDATION: That Council award the contract to Playgrounds Unlimited in the amount of $268,786.93 and authorize staff to execute change orders up to $20,000. BAKER moved to award the contract to Playgrounds Unlimited in the amount of $268,786.93 and authorize staff to execute change orders up to $20,000, seconded by STREIT and carried with BOGOSIAN absent. 3F. APPROVAL OF MINUTES -REGULAR MEETING OF MARCH 15, 2000. Mayor Pro Tem Mehaffey removed Item 3F from the Consent Calendar. STAFF RECOMMENDATION: Approve minutes as submitted. Corrections: Page 2: Comments from Chris Hawks: Delete "tip" insert "top". Page 4: 2"d paragraph: Delete "20000" insert "2000". Page 7: 4t" paragraph: Last sentence should reflect "Waltonsmith added the City does not have it's BMR plan ready at this time. Page 9: Delete "Shane" insert "Shan". STREIT moved approval of March 15, 2000 minutes as amended, seconded by WALTONSMITH and carried with BOGOSIAN absent. 3G. APPROVAL OF MINUTES -ADJOURNED MEETING OF MARCH 21, 2000. Councilmember Waltonsmith removed Item 3G from the Consent Calendar. STAFF RECOMMENDATION: 5 City Council Minutes Apri15, 2000 Approve minutes as submitted. Corrections Page 2: ist paragraph: Deleted "March 15" insert "March 21". Page 3: Sentence referencing Councilmember Waltonsmith should reflect "Councilmember Waltonsmith commented on wanting to get more space for the citizens and the importance of using the Innd wisely and urging Council to pay for temporary renovations. Page 4: 3~d paragraph: Delete "for" bond financing and insert "to" bond financing. Page 8: Under Valley Transportation Authority PAC -Delete "transit- setter" and insert "transit center." STREIT moved approval of March 21, 2000 minutes as amended seconded by BAKER and carried with BOGOSIAN absent. 3H. RESOLUTION APPROVING AMENDMENTS TO FRANCHISE TRANSFER AGREEMENT WITH TCI OF CLEVELAND, INC. AND TCI CABLEVISION OF CALIFORNIA, INC. , dba AT&T CABLE SERVICES AND AUTHORIZE THE CITY MANAGER TO EXECUTE THE AMENDMENT. STAFF RECOMMENDATION: That Council adopt the resolution. Title of Resolution No. 00-020: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA APPROVING AMENDMENT TO FRANCHISE TRANSFER AGREEMENT WITH TCI OF CLEVELAND, INC. AND TCI CABLEVISION OF CALIFORNIA, INC., dba AT&T CABLE SERVICES AND AUTHORIZE THE CITY MANAGER TO EXECUTE THE AMENDMENT. STREIT moved adoption of Resolution No. 00-020, seconded by BAKER and carried with BOGOSIAN absent. 6 City Council Minutes Ir1 U Apri15, 2000 3I. PLANNING COMMISSION ACTION MINUTES -MARCH 22, 2000. STAFF RECOMMENDATION: That Council note and filed. STREIT moved Planning Commission minutes of March 22, 2000 be noted and filed as submitted, seconded by BAKER and carried with BOGOSIAN absent. 3J. AUTHORIZE THE FILING OF AN APPLICATION FOR FUNDS THROUGH THE VALLEY TRANSPORTATION PLAN 2020 FOR THE COX AVENUE RAILROAD CROSSING UPGRADE PROJECT. STAFF RECOMMENDATION: That Council endorse the project concept for submittal to the Valley Transportation Authority for inclusion in the VTP 2020 planning document. STREIT moved to endorse the~ro;Lect concept for submittal to the Valley Transportation Authority for inclusion in the VTP 2020 planning document, seconded by BAKER and carried with BOGOSIAN absent. OLD BUSINESS 8. SHORT TERM REPAIRS FOR COMMUNITY CENTER & SENIOR CENTER. STAFF RECOMMENDATION: That Council direct staff to move forward with facility improvements. Joan Pisani, Director of Recreation, presented staff report. BAKER moved to direct staff to move forward with the facility improvements on a phased program and report back with individual budget expenditure requests for approval as they are firmed up, seconded by WALTONSMITH ancb carried with BOGOSIAN absent. City Council Minutes April 5, 2000 seconded by WALTONSMITH and carried with BOGOSIAN absent. PUBLIC HEARINGS 4. VESSING ROAD DISTRICT INITIATION OF CONDEMNATION PROCEEDINGS. Mayor Pro Tem Mehaffey reported this item was removed from the calendar as being resolved. 5. APPEAL OF PLANNING COMMISSION DECISION FOR APPROVAL OF WOOD SIDING VS. STUCCO SIDING FOR PROPERTY LOCATED AT 14261 SPRINGER AVENUE (QIAN) STAFF RECOMMENDATION: That Council deny the appeal. James Walgren, Director of Community Development, presented the staff report. Mr. Walgren reported the applicant has proposed stucco siding and does not wish to change the plans. Planning Commission approved the residence with the condition that wood siding be used on all elevations. The subject property is 7,492 sq. ft. and is located in an R-1-10,000 zoning district. The public hearing was declared open at 7:55 p.m. Appearances: Mr. Qian, Applicant/14261 Springer Avenue Mr. Qian requested Council to grant his appeal and approve stucco siding. Eddie Shen, Project Architect/LRS Associates Mr. Shen requested approval of the two-story home being stucco. Mr. Shen commented the stucco siding blends better with the rock veneer in the neighborhood. The public hearing was declared closed at 8:08 p.m. s City Council Minutes Apri15, 2000 BAKER moved to deny the appeal and uphold Planning Commission's decision of approval of the wood siding, seconded by WALTONSMITH and carried with STREIT dissenting and BOGOSIAN absent. 6. AMENDMENT TO APPEAL PROCEDURES ORDINANCE. STAFF RECOMMENDATION That Council introduce the ordinance and waive the first reading. James Walgren, Director of Community Development, presented the staff report. Richard Taylor, City Attorney, corrected typo on Ordinance, Section 2.1(a) to delete "hole" and insert "whole." The public hearing was declared opened and closed at 8:31 p.m. Title of Ordinance 198: AN ORDINANCE AMENDING THE SARATOGA CITY CODE CONCERNING PROCEDURES FOR APPEALS OF ADMINISTRATIVE DECISIONS. WALTONSMITH moved introduction of ordinance and waiver of first reading, seconded by STREIT and carried with BOGOSIAN absent. 7. COMMUNITY DEVELOPMENT BLOCK GRANT -ALLOCATIONS FOR 2000/2001. STAFF RECOMMENDATION: That Council make allocations for approximately $166,478 for FY2000/O1 CDBG and Human Services funds. Cary Bloomquist, Administrative Analyst and Paula Reeve, Administrative Analyst, presented staff report. The public hearing was declared open at 8:52 p.m. 9 City Council Minutes Appearances: Apri15, 2000 Bob Campbell, Executive Director/Project Match Mr. Campbell requested Council's support for the Senior Shared Housing. Mr. Campbell indicated the Senior Group Home has been open since 1991 and that Saratoga residents have first priority. Stephanie Pearson, Project Mnnnger/Bridge Housing Corp. Ms. Pearson indicated she represented and consulted for Cupertino Community Services. She indicated CCS dispenses emergency services and helps needy members from the West Valley community. CCS is in charge of the Cupertino BMR placement for affordable housing. Ms. Pearson added that placement priorities are determined by income validation and not too many assets. A background check is conducted, a 5 year rental referral, and applicant has to live or work in Santa Clara County. There is a possibility of a lottery process because of the high demand for housing. Karen Lorenz,Administrative Director/Snrntogn Adult Care Center Ms. Lorenz indicated the Center is open 9 a.m. - 5 p.m. five days a week and 20 seniors are cared for daily. Ms. Lorenz expressed her appreciation for Council's continued support. She announced the Spaghetti Dinner Fundraiser was being held April 6tn The public hearing was declared closed at 9:19 p.m. Bill Norton, Interim City Manager, suggested Council to move $50,000 from the Bridge Housing Corporation, which is acting on behalf of Cupertino Community Services, Inc., and put it into the funding for the Sewer Abatement Program for anyone that qualifies under low income housing. Mr. Norton indicated that if there were no need for this, the City would then contact the City of Cupertino regarding a credit for the City of Saratoga to negotiate for a contribution, but would first make sure there were adequate funds for sewer connection. 10 City Council Minutes Apri15, 2000 BAKER moved to approve the allocation of $166,478 for FY2000/01 CDBG and Human Services funds as modified by transferring $50,000 from what was allocated to Bridge Housing/CCS to the City of Saratoga's Sanitation Sewer Connection Ordinance, changing the sanitary sewer connection to $87, 271.00, seconded by STREIT and carried with BOGOSIAN absent. Mayor Pro Tem Mehaffey declared a recess at 9:20 p.m., reconvening at 9:30 p.m. with BOGOSIAN absent. NEW BUSINESS 9. ECONOMIC DEVELOPMENT INITIATIVES AND DISCUSSION OF REDEVELOPMENT FORMATION PROCESS FOR THE CITY'S COMMERCIAL DISTRICTS. STAFF RECOMMENDATION: That Council accept report and direct staff accordingly. Bill Norton, Interim City Manager, presented staff report and introduced David Madway, Attorney with Shepherd, Mullin, Richter & Hampton LLP, Mr. Madway reviewed the history of Redevelopment Agencies and discussed the process for setting up an agency. The Council directed the Interim City Manager to put together additional information from consultants on parking structure cost and size; talk to the merchants and store owners on what they'd like the City to do. Council directed Interim City Manager to pursue more options in The Village, specifically in regard to parking needs. 10. GENERAL FUND OPERATING RESERVE POLICY. STAFF RECOMMENDATION: `S That Council adopt the policy. 11 City Council Minutes Apri15, 2000 Mar Jo Walker, Director of Administrative Services, resented the staff Y P report. BAKER moved to adopt the policx,,. seconded by STREIT and carried with BOGOSIAN absent. 11. AUTHORIZING MAYOR TO TRANSMIT A LETTER TO GOV. DAVIS REQUESTING FISCAL RELIEF IN STATE BUDGET 2000/01. (REQUESTED BY COUNCILMEMBER BAKER) STAFF RECOMMENDATION: That Council authorize the Mayor to transmit a letter to Gov. Davis. BAKER moved Mayor Pro Tem be authorized to sign letter to be sent to Gov. Davis, seconded by STREIT and carried with BOGOSIAN absent. 12. DISCUSSION OF SANTA CLARA COUNTY FIRE TRAINING FACILITY. (REQUESTED BY COUNCILMEMBER BAKER) STAFF RECOMMENDATION: None. Paula Reeve, Administrative Analyst, presented staff report. Ms. Reeve indicated she had contacted the Fire Chief's Association and indicated that more financial information is needed in order for Councilmember Baker to make a recommendation to SCCCA. Councilmember Baker reported on discussion at the Santa Clara County Cities Association meeting regarding the proposed facility. Appearance: Frank Lemmon, Public Safety Commissioner Paula Reeve, Administrative Analyst, suggested the Santa Clara County Fire Chief's Assoc. present the business plan of the component prior to returning to SCCCA with recomm~r~dation. City Council Minutes Apri15, 2000 returning to SCCCA with recommendation. 13. APPROVING RECONVENING OF LIBRARY EXPANSION COMMITTEE. STAFF RECOMMENDATION: Approval. Bill Norton, Interim City Manager, presented staff report. Councilmember Streit commented the need for new people to serve on the expansion committee. He suggested 3 open seats be advertised to serve as representatives on the committee. Staff will advertise and schedule interviews for April 25t" CITY COUNCIL ITEMS AGENDA ITEMS FOR THE NEXT ADJOURNED MEETING -APRIL 25, 2000 Councilmember Waltonsmith requested a report on items to be scheduled in the City Newsletter. This item will be agendized for April 19t" Councilmember Waltonsmith requested an agenda item on AT&T expenditures for Apri 119t" Councilmember Waltonsmith requested an agenda item for discussion on the management of the Heritage Orchard. Councilmember Waltonsmith requested an agenda item for Park Impact Fee. OTHER Councilmember Baker commented on the letter received from Mr. Hank Bardsley, 13169 Stewart Court, regarding $72.00 Water Heater Installation Permit Fee. Staff will follow-up and place the discussion of subsidizing fee on a future agenda. 13 City Council Minutes CITY MANAGERS REPORT Apri15, 2000 • Mayor Bogosian and he had met with Anthony Gonsalves, newly contracted lobbyist, in Sacramento. • Mayor Bogosian had testified before local government committee on the merits of the Tax Equity Allocation Bill (TEA Bill 1883). There was no opposition and unanimously passed. Letters of support were submitted from other TEA cities in Santa Clara County. The next Appropriations Committee meeting is scheduled within the next few weeks. • Discussion with Mtn. Winery on improvements that would be beneficial to the City of Saratoga. • Lights at Argonaut Shopping Center have been removed. • The Community Development Director has sent out Request for Proposals for the Housing Element Services and the process will start within 2-3 months. • City of Saratoga will host Chamber of Commerce Mixer on April 20t" at the Warner Hutton House. ADJOURNMENT There being no further business, the Mayor declared the meeting adjourned at 11:10 p.m. Respectfully submitted, C'~'~ Carol Ann Butler, Interim City Clerk • 14